LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
1 AUDITOR GENERAL - OFFICE OF THE
Filed: 4/18/2012
This is for the Financial audit and Compliance examination of the Illinois Department of Children and Family
Services. The OAG issued a RFP in an attempt to procure these services through a competitive process. Sikich
has experience with the OAG's audit program. A fair and reasonable price was negotiated with the vendor.
Signed By: Bruce Bullard, Director
Vendor: Sikich LLP Notary Date: 4/18/2012
Estimate Actual FY QTR
State Cost: $0.00 $486,200.00 12 4
Federal Cost $0.00 $0.00
2 AUDITOR GENERAL - OFFICE OF THE
Filed: 5/23/2012
To properly complete the financial audit and compliance examination of the East St. Louis Financial Advisory
Authority. An RFP was attempted; however, no proposals were submitted.
Signed By: Bruce Bullard, Dir of Compliance
Vendor: Schorb & Schmersahl, LLC Notary Date:
Estimate Actual FY QTR
State Cost: $0.00 $0.00 12 4
Federal Cost $0.00 $39,875.00
7/26/2012 rptQuarterlyWeb Page 1 of 34
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
3 AUDITOR GENERAL - OFFICE OF THE
Filed: 6/22/2012
To properly complete the financial audit of the IL Dept of the Lottery. An RFP attempt was made, however, no
proposals were submitted. KPMG LLP has experience with the OAG's audit program.
Signed By: Bruce Bullard, Dir of Compliance
Vendor: KPMG LLP Notary Date: 6/22/2012
Estimate Actual FY QTR
State Cost: $0.00 $191,700.00 12 4
Federal Cost $0.00 $0.00
4 AGRICULTURE - GENERAL OFFICE
Filed: 6/27/2012
Need 2 Vitek readers only available from BioMerieux, Inc. Testing will allow the Galesburg Lab to assist the
USDA with its new testing requirement for e. coli. Original cost was $84,834.83 on June 8th and revised to the
new cost of $56,200.
Signed By: Laurel Leuenberger, Agency Procurement Officer
Vendor: BioMerieux, Inc. Notary Date: 6/27/2012
Estimate Actual FY QTR
State Cost: $0.00 $56,200.00 12 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
5 CENTRAL MANAGEMENT SERVICES
Filed: 5/23/2012
This office will consolidate into existing Lease #6318 via amendment for build out of expansion space.
Emergency extension of Lease# 4426
Signed By: Rosalind Cook, Property Leasing Rep
Vendor: AGC West Town Lease# 4426 Notary Date: 5/16/2012
Estimate Actual FY QTR
State Cost: $0.00 $54,927.34 12 4
Federal Cost $0.00 $0.00
6 CENTRAL MANAGEMENT SERVICES
Filed: 5/23/2012
This office will consolidate into existing Lease# 6318 via amendment for buildout of expansion space.
Emergency Extension of Lease # 4174
Signed By: Rosalind Cook, Property Lease Rep
Vendor: AGC West Town Ctr Lease# 4174 Notary Date: 5/16/2012
Estimate Actual FY QTR
State Cost: $0.00 $10,955.26 12 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
7 CENTRAL MANAGEMENT SERVICES
Filed: 6/18/2012
Continuation of service under a Master Contract. RFP was issued 3/27/12 to provide a contract to replace the
one that is expiring on 6/30/12. There is currently an unresolved protest. Once an award is made the selected
vendor has 180 days to fully implement services and replace existing equipment.
Signed By: Jan Morrow, Chief Operating Officer
Vendor: Consolidated Comm Public Notary Date: 6/14/2012
Estimate Actual FY QTR
State Cost: $0.00 $0.00 12 4
Federal Cost $0.00 $0.00
8 CENTRAL MANAGEMENT SERVICES
Filed: 6/19/2012
Extend contract CMS1301SPT for 12 months to ensure existing services are not interrupted while the new
network services are being installed. The new contracts are with Windstream and AT&T for these services.
Signed By: Kylie Leonard, St. Purchasing Officer
Vendor: Sprint Communications Co Notary Date: 6/7/2012
Estimate Actual FY QTR
State Cost: $935,598.72 $0.00 12 4
Federal Cost $0.00 $0.00
9 CENTRAL MANAGEMENT SERVICES
Filed: 6/28/2012
This is a request to extend the current contract by 90 days for hardware maintenance and services currently
provided under the IBM Technical Services program TSP which expires on 6-30-12.
Signed By: Kylie Leonard, State Purchasing Officer
Vendor: IBM Corp Notary Date: 6/27/2012
Estimate Actual FY QTR
State Cost: $6,000,000.00 $0.00 12 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
10 CENTRAL MANAGEMENT SERVICES
Filed: 6/28/2012
The Contract needs to be extended so the using agency can continue to purchase aggregates on an as needed
basis until a contract is in place. The agreement extends the Master Contracts under the same terms and
conditions as the original contracts and will be for an additional period of up to (90) days.
Signed By: Tim Coleman, Portfolio Manager
Vendor: Various Vendors Notary Date: 6/26/2012
Estimate Actual FY QTR
State Cost: $600,000.00 $0.00 12 4
Federal Cost $0.00 $0.00
11 CENTRAL MANAGEMENT SERVICES
Filed: 6/28/2012
The contract needs to be extended so the using agency can continue to purchase bituminous mix on an as
needed basis until a contract is in place.
Signed By: Jan Morrow, Chief Operating Officer
Vendor: Various Vendors Notary Date: 6/25/2012
Estimate Actual FY QTR
State Cost: $915,356.25 $0.00 12 4
Federal Cost $0.00 $0.00
12 CENTRAL MANAGEMENT SERVICES
Filed: 6/28/2012
Extend existing Contract CIC8270730 between CMS and Amer Surveying & Eng for 90 days. This will allow
time for a new contract to be finalized and transitioned.
Signed By: Kylie Leonard, State Purchasing Officer
Vendor: Amer Surveying & Engineering Notary Date: 6/28/2012
Estimate Actual FY QTR
State Cost: $13,500.00 $0.00 12 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
13 NATURAL RESOURCES, DEPARTMENT OF
Filed: 5/8/2012
DNR requires concession services for the operations of the lifeguard controlled beach, vending services and
boat rental at Rock Cut State Park in Rockford, IL. The vendor chosen is familiar with the beach needs, is
mobilized and can immediately serve the facility. No estimate was given, 2011 gross receipts were $47,716.
Signed By: Melissa Orrill, State Purchasing Officer
Vendor: Beach Watch Lifeguard and Lake Notary Date:
Estimate Actual FY QTR
State Cost: $0.00 $0.00 12 4
Federal Cost $0.00 $0.00
14 DEPARTMENT OF JUVENILE JUSTICE
Filed: 5/25/2012
An 8 in flange on the supply line that feed the water tower is leaking and needs repair or replacement.
Signed By: Jeff Bargar, Acting Super
Vendor: Exclusive Construction Service Notary Date: 5/23/2012
Estimate Actual FY QTR
State Cost: $60,000.00 $0.00 12 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
15 DEPARTMENT OF JUVENILE JUSTICE
Filed: 6/28/2012
An RFP was issued for these services on 12-13-11, but was cancelled on 6-5-12. An emergency procurement
is necessary to ensure that youths at IDJJ Youth Centers continue to have access to necessary medical and
behavioral/mental health services while a new procurement is completed.
Signed By: Brett Cox, St Purchasing Officer
Vendor: CHC Notary Date: 6/1/2012
Estimate Actual FY QTR
State Cost: $2,815,665.00 $0.00 12 4
Federal Cost $0.00 $0.00
16 CORRECTIONS - GENERAL OFFICE
Filed: 6/28/2012
Due to the announced closing of the Dwight Correctional Ctr and the transfer of male offenders from the Logan
Corr Ctr to the Sheridan Correctional Ctr., installation of 38 toilets in Building C-8 is needed to accommodate the transfer of Logan inmate population to Sheridan.
Signed By: Jim Utley, Asst. Warden
Vendor: Columbia Pipe and Supply Notary Date: 6/22/2012
Estimate Actual FY QTR
State Cost: $47,500.00 $0.00 12 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
17 CORRECTIONS, CORRECTIONAL CENTER - THE BIG
Filed: 4/17/2012
Plumbing valves for the Hot and Cold faucets are breaking. The plastic valve bodies need to be replaced with
new Air-Trol valves made with brass valve bodies.
Signed By: Angela Winsor,
Vendor: Heinkel Sales, Inc Notary Date: 4/16/2012
Estimate Actual FY QTR
State Cost: $64,000.00 $0.00 12 4
Federal Cost $0.00 $0.00
18 CORRECTIONS, (FACILITIES)
Filed: 6/21/2012
Failure of a compressor unit in Housing Unit #3. This unit supplies the cooling to the housing unit which is
considered a closed environment since all windows are completely sealed.
If side doors need to be opened and the building is unable to be secured, a potential breach of security is
waiting to occur.
Signed By: Randy Grounds, Warden of Robinson
Vendor: Gibson Services Notary Date: 5/4/2012
Estimate Actual FY QTR
State Cost: $0.00 $48,267.00 12 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
19 CORRECTIONS, CORRECTIONAL CENTER - DWIGHT
Filed: 4/6/2012
The current contract and renewals expires on 3-31-12. The new contract has been offered for bid with a bid
opening date of 3-7-12. A 90 day extension is needed.
Signed By: Sheryl Thompson, Warden
Vendor: Wells Center Notary Date: 3/19/2012
Estimate Actual FY QTR
State Cost: $120,000.00 $0.00 12 4
Federal Cost $0.00 $0.00
20 CORRECTIONS, CORRECTIONAL CENTER - JACKSONVILLE
Filed:
Dietary kitchen equipment is needed to provide meals to app. 600 inmates at the Pittsfield Work Camp and
Greene County Work Camp. Recent broken and unserviceable equipment has created this emergency.
Signed By: Glen Austin, Warden
Vendor: Cook's Direct Notary Date: 4/16/2012
Estimate Actual FY QTR
State Cost: $0.00 $56,298.97 12 4
Federal Cost $0.00 $0.00
21 EMPLOYMENT SECURITY, DEPARTMENT OF
Filed: 4/23/2012
IDES is extending two if its contracts for 90 days on a total of 6 Java Developer resources as additional time is
necessary to complete the required IBIS changes to comply with the Middle Class Tax relief And Job Creation
Act of 2012. Some of the systems changes must be completed and in place by June 1, 2012.
Signed By: Barry Isaacson, Acting Manager
Vendor: Diversified Services Network Notary Date: 4/18/2012
Estimate Actual FY QTR
State Cost: $544,947.00 $0.00 12 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
22 INSURANCE, DEPARTMENT OF
Filed: 7/2/2012
Requesting an emergency procurement for IT Consulting to continue on time sensitive projects that are in
process and critical to the Department.
Signed By: Melissa Orrill, St Purchasing Officer
Vendor: Cap Strat and LRS Notary Date: 6/21/2012
Estimate Actual FY QTR
State Cost: $103,000.00 $0.00 12 4
Federal Cost $0.00 $0.00
23 LOTTERY, DEPARTMENT OF THE
Filed: 4/2/2012
To ensure support for migration of critical back office systems from a mainframe to a server-based platform.
The lottery interviewed 4 candidates from 3 firms and Express Services offered the best combination of
management and technical background. Also their rate was the lowest.
Signed By: Maye Kelsey, State Purchasing Officer
Vendor: Express Services Notary Date: 3/27/2012
Estimate Actual FY QTR
State Cost: $33,781.12 $0.00 12 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
24 HUMAN SERVICES, DEPARTMENT OF
Filed: 4/19/2012
IDHS requires an emergency contract for personnel and infrastructure to meet the needs of the Public
Assistance Cost Allocation Plan (PACAP). DHS has lost staff due to high turnover and now only has one staff
member to complete the work done previously by three people. Without these services, IDHS risks the loss of
up to 350 million in federal reimbursement.
Signed By: Kenneth Crutcher, State Purchasing Officer
Vendor: Maximus Consulting Services Notary Date: 4/15/2012
Estimate Actual FY QTR
State Cost: $23,360.00 $0.00 12 4
Federal Cost $0.00 $0.00
25 HUMAN SERVICES, DEPARTMENT OF
Filed: 6/15/2012
On May 21, 2012 the refrigeration and solution pump failed on the Goldman Building chiller.
Exclusive Construction was requested to provide a rental of temporary cooling unit and ordering a replacement.
Conserv FS will provide diesel fuel to operate the temporary cooling unit.
Signed By: Kenneth Crutcher, St. Purchasing Officer
Vendor: Various Notary Date: 5/25/2012
Estimate Actual FY QTR
State Cost: $106,200.00 $0.00 12 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
26 HUMAN SERVICES, DEPT. OF (FACILITIES)
Filed: 6/15/2012
This is for Annashae Corp to provide Licensed Psychiatric Services to patients at Madden Mental Health
Center.
Signed By: Edith Newman, Hosp Administrator
Vendor: Annashae Corp Notary Date: 5/29/2012
Estimate Actual FY QTR
State Cost: $150,000.00 $0.00 12 4
Federal Cost $0.00 $0.00
27 MENTAL HEALTH CENTER - CHICAGO READ
Filed: 6/15/2012
Need to modify the air handing units and the fire alarm system to allow for automatic shut down upon smoke
detection. Failure to provide this service violates standards, thus risking loss of federal funding.
Signed By: Kenneth Crutcher, Procurement Officer
Vendor: Fox Valley Fire and Safety Notary Date: 5/31/2012
Estimate Actual FY QTR
State Cost: $55,000.00 $0.00 12 4
Federal Cost $0.00 $0.00
28 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed: 5/31/2012
To allow continued healthcare coverage to enrollees while the Supplemental HMO RFP is concluded
Signed By: Brett Cox, St. Purchasing Officer
Vendor: Health Alliance Medical Plans Notary Date: 5/29/2012
Estimate Actual FY QTR
State Cost: $111,377,415. $0.00 12 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
29 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed: 5/31/2012
To allow continued healthcare coverage to enrollees while the Supplemental HMO RFP is concluded.
Signed By: Brett Cox, St. Purchasing Officer
Vendor: Health Alliance Illinois Notary Date: 5/29/2012
Estimate Actual FY QTR
State Cost: $434,458.00 $0.00 12 4
Federal Cost $0.00 $0.00
30 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed: 6/5/2012
To allow continued healthcare coverage to enrollees while the Supplemental HMO RFP is concluded.
Signed By: Brett Cox, St Purchasing Officer
Vendor: Coventry Healthcare of IL Notary Date: 6/1/2012
Estimate Actual FY QTR
State Cost: $15,249,237.0 $0.00 12 4
Federal Cost $0.00 $0.00
31 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed: 6/5/2012
Maintaining the current contract under a 90 day emergency extension ensures that the enrollment services
offered to clients under the current contract are not disrupted.
Signed By: Brett Cox, St. Purchasing Officer
Vendor: Automated Health Systems, Inc. Notary Date: 6/1/2012
Estimate Actual FY QTR
State Cost: $1,200,000.00 $0.00 12 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
32 REVENUE, DEPARTMENT OF
Filed: 5/4/2012
IDOR is entering into an emergency contract because the CMS master contract vendor cannot provide the
number of temps needed during peak season by the department.
Signed By: Michelle Casey, State Purchasing Officer
Vendor: Manpower Notary Date: 4/25/2012
Estimate Actual FY QTR
State Cost: $241,000.00 $0.00 12 4
Federal Cost $0.00 $0.00
33 STATE POLICE, DEPARTMENT OF
Filed: 6/1/2012
This is for purchase and installation of a UPS to ensure protection against power surges and power outages at
the DuQuoin Communications Center.
Signed By: Hiram Grau, Dir of St Police
Vendor: MC Electric Notary Date: 5/30/2012
Estimate Actual FY QTR
State Cost: $78,000.00 $0.00 12 4
Federal Cost $0.00 $0.00
34 STATE POLICE, DEPARTMENT OF
Filed: 6/28/2012
Requiring a 3-month extension of existing contract with Boland Enterprises for the keying and scanning of
Firearm Owners Identification (FOID) card applications.
Signed By: Hiram Grau, Director of State Police
Vendor: Boland Enterprises Notary Date: 6/26/2012
Estimate Actual FY QTR
State Cost: $40,000.00 $0.00 12 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
35 TRANSPORTATION, DEPARTMENT OF
Filed: 4/16/2012
This is for rental of a Paver (rented from Finkbiner @ $36,000) and a Roller (rented from Patten Rental @
$12,000). They received 5 quotes to provide the equipment.
Signed By: Justan Mann, Bureau Chief of Operations
Vendor: Finkbiner Equip & Patten Rental Notary Date: 4/12/2012
Estimate Actual FY QTR
State Cost: $0.00 $48,000.00 12 4
Federal Cost $0.00 $0.00
36 TRANSPORTATION, DEPARTMENT OF
Filed: 4/19/2012
Emergency patching of I-80 East Bound Lane and Passing Lane at Mile Marker 44.
Signed By: Eric Therkildsen, Acting Deputy Dir, Region 2
Vendor: Stark Excavating Inc. Notary Date: 4/17/2012
Estimate Actual FY QTR
State Cost: $250,000.00 $0.00 12 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
37 TRANSPORTATION, DEPARTMENT OF
Filed: 5/11/2012
Existing sewage lift station pumps at Ft Massac Port in Massac County Are inoperable, causing an indefinite
closure of this facility. The malfunctioning lift station is causing raw sewage to overflow the septic tank, posing a
health safety issue. The contractor chosen has the needed parts and expertise to fix the problem.
Signed By: Omer Osman, Deputy Director
Vendor: Heartland Pump and Rental Sale Notary Date: 5/9/2012
Estimate Actual FY QTR
State Cost: $0.00 $70,000.00 12 4
Federal Cost $0.00 $0.00
38 TRANSPORTATION, DEPARTMENT OF
Filed: 5/16/2012
This is for the NATO Conference, The highway department is required to install traffic control devices and a
barrier wall between 7:00 Fri May 18th to Monday afternoon on the 21 of May. The department does not own
the wall or have resources to install the wall.
Signed By: Carmen Iacullo, Asst to the Dept Dir
Vendor: K-Five Contraction Co Notary Date: 5/15/2012
Estimate Actual FY QTR
State Cost: $0.00 $71,000.00 12 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
39 TRANSPORTATION, DEPARTMENT OF
Filed: 5/21/2012
This is to conduct and aerial survey of the entire state of Illinois
Signed By: Aaron Weatherholt, Dir of Div Highways
Vendor: AeroMetric Notary Date: 5/17/2012
Estimate Actual FY QTR
State Cost: $585,000.00 $0.00 12 4
Federal Cost $0.00 $0.00
40 TRANSPORTATION, DEPARTMENT OF
Filed: 5/25/2012
Rental of a pivot snooper to perform bridge inspections to meet the Federal Code of Regulations 23, National
Bridge
Signed By: Carl Puzey, Eng of Bridges
Vendor: McClain & Co Notary Date: 5/23/2012
Estimate Actual FY QTR
State Cost: $31,000.00 $0.00 12 4
Federal Cost $0.00 $0.00
41 TRANSPORTATION, DEPARTMENT OF
Filed: 6/11/2012
IDOT is utilizing federal funds to purchase a flight management system for aerial photography missions.
Signed By: Aaron Weatherholt, Deputy Director
Vendor: Lead Air Inc Notary Date: 5/3/2012
Estimate Actual FY QTR
State Cost: $0.00 $44,642.00 12 4
Federal Cost $0.00 $0.00
7/26/2012 rptQuarterlyWeb Page 17 of 34
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
42 CAPITAL DEVELOPMENT BOARD
Filed: 5/18/2012
Due to the scheduled closure of Tinley Park Mental Health Center scheduled for June 30, 2012.
Tinley Par provides meals for the Ludeman Developmental Ctr. Meals will now need to be provided from
Shapiro Developmental Center will need to be upgraded to accommodate food preparation for Ludeman
patients.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: JH2B Tinley Park MH Closure Notary Date: 5/15/2012
Estimate Actual FY QTR
State Cost: $350,000.00 $0.00 12 4
Federal Cost $0.00 $0.00
43 ENVIRONMENTAL PROTECTION AGENCY
Filed: 5/18/2012
IEPA is extending the current contract with Extra Mile for air quality awareness services. The Agency is
currently in the middle of an annual media campaign for Air Quality Awareness Month.
Signed By: John Kim, Director
Vendor: Extra Mile Public Relations Notary Date: 5/16/2012
Estimate Actual FY QTR
State Cost: $65,000.00 $0.00 12 4
Federal Cost $0.00 $0.00
7/26/2012 rptQuarterlyWeb Page 18 of 34
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
44 HOUSING DEVELOPMENT AUTHORITY, ILLINOIS
Filed: 4/2/2012
IHDA is requesting an extension to the Master Contract that will expire on April 14, 2012. A New RFP for a
new Master Servicer on Jan 5, 2012 the Authority received one proposal. The vendor that submitted the
proposal was found to be nonresponsive and the RFP was cancelled. They reissued the RFP on Feb 10, 2012
and one proposal was received. This is a 90 extension in order to re-issue another RFP.
Signed By: Amanda Carone, Legal Dept Administrator
Vendor: U S Bank Notary Date: 3/20/2012
Estimate Actual FY QTR
State Cost: $27,500.00 $0.00 12 4
Federal Cost $0.00 $0.00
45 HOUSING DEVELOPMENT AUTHORITY, ILLINOIS
Filed: 5/18/2012
These company will provide Legislative services to the Authority. This is requesting the contract to be extended.
March 1, 2012 to February 28, 2013.
Signed By: Amanda Carone, Legal Dept Admin
Vendor: McGuire Woods and IL Gov Notary Date: 5/15/2012
Estimate Actual FY QTR
State Cost: $0.00 $30,000.00 12 4
Federal Cost $0.00 $0.00
7/26/2012 rptQuarterlyWeb Page 19 of 34
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
46 ILLINOIS MEDICAL DISTRICT COMMISSION
Filed: 5/8/2012
Additional time is needed to transition the performance of the critical financial and accounting services under the
subject contract to a permanent position within the IMDC.
Signed By: Mark Jami, Chief Legal Counsel
Vendor: Borschnack, Pelletier and Co. Notary Date: 4/26/2012
Estimate Actual FY QTR
State Cost: $30,000.00 $0.00 12 4
Federal Cost $0.00 $0.00
47 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 3/16/2012
FY12-3 Item # 80, extending the contract for $7,732.50 for June 30, 2012 to September 27, 2012
Signed By: John Donato, Chief of Procure
Vendor: Lawrence Necheles Notary Date: 2/22/2012
Estimate Actual FY QTR
State Cost: $9,632.50 $0.00 12 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
48 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 4/2/2012
This is for replacement parts for the day to day Tollway operational needs for vehicles. The use of Ford only
replacement parts ensures that the fleet is properly maintained with exact fit parts. In the long run it saves
money.
This contract started on 3/20/12- 6/17/12 est. of $65,000 and is being extended from 6/18/12- 9/15/12 for an
additional estimate of $30,000.
Signed By: John Donato, Chief of Procurement
Vendor: Gillie Hyde Ford Lincoln Notary Date: 3/20/2012
Estimate Actual FY QTR
State Cost: $95,000.00 $0.00 12 4
Federal Cost $0.00 $0.00
49 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 4/2/2012
Tollway requires a supplement to this existing contract, there is not sufficient dollars to complete acquisition of
approximately 1 billion dollars worth of real estate, resulting from the approval of the "Move Illinois" program.
The funds are need to cover anticipated costs until Land Acquisition can finalize its additional RFP's for a sum
of 35 million.
Signed By: John Donato, Chief of Procurement
Vendor: Hanson Engineering Notary Date: 3/23/2012
Estimate Actual FY QTR
State Cost: $0.00 $50,000.00 12 4
Federal Cost $0.00 $0.00
7/26/2012 rptQuarterlyWeb Page 21 of 34
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
50 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 4/2/2012
Supplement to this existing contract, there is not sufficient dollars to complete acquisition of approximately 1
billion dollars worth of real estate, resulting from the approval of the ""Move Illinois"" program. The funds are
need to cover anticipated costs until Land Acquisition can finalize its additional RFP's for a sum of 35 million."
Signed By: John Donato, Chief Of Procurement
Vendor: Santacruz Associates Notary Date: 3/23/2012
Estimate Actual FY QTR
State Cost: $0.00 $50,000.00 12 4
Federal Cost $0.00 $0.00
51 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 4/30/2012
This procurement was considered an emergency extension pursuant to CPO Memo dated March 28, 2011,
requiring time to conduct a competitive procurement for Transponder Packaging Distribution and Back End
Support.
Signed By: John Donato, Chief of Procurement
Vendor: IGOR Notary Date: 3/15/2012
Estimate Actual FY QTR
State Cost: $853,050.00 $0.00 12 4
Federal Cost $0.00 $0.00
7/26/2012 rptQuarterlyWeb Page 22 of 34
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
52 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 6/4/2012
The I-Pass Retail Program supports electronic revenue collection, which is responsible for 85% off all revenue
collected. The retail placement of I-Pass transponders and I-Pass gift cards is critical for 2.3 million I-Pass
customers who receive services via Jewel retail stores. This procurement is from May 23, 2012 - December 7,
2012.
Signed By: John Donato, Chief of Procurement
Vendor: Jewel Food Stores Notary Date: 5/31/2012
Estimate Actual FY QTR
State Cost: $0.00 $0.00 12 4
Federal Cost $0.00 $0.00
53 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 6/15/2012
Due to an unexpected departure of an employee, services are required to perform a PCI Compliance Analysis
and to complete the Tollway's ROC for completion prior to Sept 30, 2012.
Signed By: John Donato, Chief of Procurement
Vendor: McGladrey LLP Notary Date: 5/25/2012
Estimate Actual FY QTR
State Cost: $78,000.00 $0.00 12 4
Federal Cost $0.00 $0.00
7/26/2012 rptQuarterlyWeb Page 23 of 34
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
54 ILLINOIS STATE UNIVERSITY
Filed: 4/18/2012
Needing to replace a 23 year old wood floor in the Redbird Arena. The wood has begun to crack and raising in
several places. This has been deemed dangerous.
Signed By: Judy Johnson, Dir of Purchasing
Vendor: Connor Sports Flooring Notary Date: 4/16/2012
Estimate Actual FY QTR
State Cost: $0.00 $90,000.00 12 4
Federal Cost $0.00 $0.00
55 NORTHERN ILLINOIS UNIVERSITY
Filed: 5/3/2012
A recently announced end of life support for current university software products and incompatibilities with
existing campus equipment has made it necessary to upgrade the system and associated equipment immediately.
Signed By: Al Mueller, Purchasing Director
Vendor: Blackboard Notary Date: 5/1/2012
Estimate Actual FY QTR
State Cost: $240,000.00 $0.00 12 4
Federal Cost $0.00 $0.00
56 NORTHERN ILLINOIS UNIVERSITY
Filed: 6/27/2012
Otto Baum was selected to repair masonry damage on the west parapet walls of Davis Hall.
Signed By: Al Mueller, Purchasing Director
Vendor: Otto Baum Co. Notary Date: 6/26/2012
Estimate Actual FY QTR
State Cost: $99,465.00 $0.00 12 4
Federal Cost $0.00 $0.00
7/26/2012 rptQuarterlyWeb Page 24 of 34
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
57 UNIVERSITY OF ILLINOIS
Filed: 4/3/2012
The Dept of IL Sustainable Technology Center needs to build out within their facility to accommodate for an
indoor climate research and training center, (Weatherization Program). This is for the summer session.
Signed By: Janet Milbrandt, Dir of Purchasing
Vendor: Fox Development Corp Notary Date: 3/30/2012
Estimate Actual FY QTR
State Cost: $0.00 $80,000.00 12 4
Federal Cost $0.00 $0.00
58 UNIVERSITY OF ILLINOIS
Filed: 6/29/2012
This emergency purchase was required due to situations in which the opportunity to obtain charter flights for the
Division of Intercollegiate Athletics, Men's Football, were put into jeopardy as an IFB was conducted and
during the award process to the lowest bidder. The only other bid respondent was eliminated as the vendor did
not submit a Board of Elections Certificate.
Signed By: Janet Milbrandt, Dir of Purchasing
Vendor: Air Planning, LLC Notary Date: 6/26/2012
Estimate Actual FY QTR
State Cost: $854,602.00 $0.00 12 4
Federal Cost $0.00 $0.00
7/26/2012 rptQuarterlyWeb Page 25 of 34
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
59 DEPARTMENT OF JUVENILE JUSTICE
Filed: 7/5/2011
This is the existing contractor for the Substance Abuse Program that is in place at this time at IYC Pere
Marquette. The emergency purchase will give us sufficient time to finish the bidding process for a full five year
contract for these services at IYC Pere Marquette.
FY 12-1 Item # 15 Final Cost $254,225.45
Signed By: Karen McKinney, Superintendent
Vendor: Civigenics, Inc. Notary Date: 6/13/2011
Estimate Actual FY QTR
State Cost: $147,600.00 $254,225.45 12 4
Federal Cost $0.00 $0.00
60 CORRECTIONS - GENERAL OFFICE
Filed: 5/12/2011
A letter was received on May 31, 2012 for Final Cost FY 11 item # 23
The actual is $124,256.00
Signed By: Tim Gleason, CEO
Vendor: Majestic Foods Notary Date: 5/4/2011
Estimate Actual FY QTR
State Cost: $0.00 $124,256.00 12 4
Federal Cost $0.00 $0.00
7/26/2012 rptQuarterlyWeb Page 26 of 34
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
61 CORRECTIONS - GENERAL OFFICE
Filed: 8/29/2011
Letter dated June 19, 2012, 1st contract 10/1/11 - 12/29/11 Actual cost $140,413.78. Extended 12/30/11 -
4/27/12
Actual Cost $170,656.05 for a Final Cost of $311,069.83"
Signed By: Andrew Ott, Warden
Vendor: Civigenics Inc. Notary Date: 8/22/2011
Estimate Actual FY QTR
State Cost: $151,000.00 $311,069.83 12 4
Federal Cost $0.00 $0.00
62 MENTAL HEALTH CENTER - MADDEN
Filed: 2/2/2012
A letter was received for FY 12-3 June 8, 2012 for the Final Cost for Item # 31 for $ 169,920.00"
Signed By: Kenneth Crutcher, St Purch Officer
Vendor: Exclusive Construction Service Notary Date: 1/30/2012
Estimate Actual FY QTR
State Cost: $175,000.00 $169,920.00 12 4
Federal Cost $0.00 $0.00
7/26/2012 rptQuarterlyWeb Page 27 of 34
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
63 STATE POLICE, DEPARTMENT OF
Filed: 12/16/2011
Letter dated June 25, 2012, FY 12-2 Item # 50 with Final Cost $72,398.04"
Signed By: Hiram Grau, Director
Vendor: Critical Systems Services, Inc Notary Date: 12/13/2011
Estimate Actual FY QTR
State Cost: $70,000.00 $72,398.04 12 4
Federal Cost $0.00 $0.00
64 STATE POLICE, DEPARTMENT OF
Filed: 1/25/2012
An extension of an emergency contract with NEC Corp for development and deployment of a mobile system
by NEC to biometrically identify an individual without transporting to a processing station.
A letter dated June 6, 2012 covers the final cost of FY 12-3 Item# 34 and Item # 37 for the Final Cost of
$439,909.00"
Signed By: Hiram Grau, Director
Vendor: NEC Corp of America Notary Date: 1/23/2012
Estimate Actual FY QTR
State Cost: $0.00 $439,909.00 12 4
Federal Cost $0.00 $0.00
7/26/2012 rptQuarterlyWeb Page 28 of 34
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
65 TRANSPORTATION, DEPARTMENT OF
Filed:
A letter was received on June 1, 2012 for an extension for 189 days. This is an estimated additional cost of
$190,000.00"
FY12-3 item # 42
Signed By: Jim Reinhart, Bureau Chief
Vendor: McGladrey and Pullen LLP Notary Date: 3/28/2012
Estimate Actual FY QTR
State Cost: $95,000.00 12 4
Federal Cost $0.00 $0.00
66 TRANSPORTATION, DEPARTMENT OF
Filed: 8/12/2011
Bob Lamb Co, Inc. Letter was received on June 4, 2012 for FY 12-1 Item # 56 for a Final Cost of
$161,839.52
Signed By: Aaron Weatherhold, Interim Dep. Director
Vendor: Various Notary Date: 8/9/2011
Estimate Actual FY QTR
State Cost: $175,000.00 $161,839.52 12 4
Federal Cost $0.00 $0.00
7/26/2012 rptQuarterlyWeb Page 29 of 34
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
67 TRANSPORTATION, DEPARTMENT OF
Filed: 8/12/2011
FY 12-1 Item # 54 Due to District error the contractor was not consulted regarding outstanding invoices.
Amended Final Cost - Letter dated June 18, 2012 for $567,915.62"
Signed By: Eric Therkildesn, Acting Dep. Director
Vendor: Fischer Excavating Notary Date: 8/9/2011
Estimate Actual FY QTR
State Cost: $375,000.00 $480,941.37 12 4
Federal Cost $0.00 $0.00
68 CAPITAL DEVELOPMENT BOARD
Filed: 3/8/2012
I received an email from Nicki Patterson to include Loescher Heating and Air Conditioning to the original
affidavit. The estimated additional cost is $250,000.00"
This was FY 12-3 Item# 47
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: KJWW Engineering Consultants Notary Date: 3/2/2012
Estimate Actual FY QTR
State Cost: $900,000.00 $0.00 12 4
Federal Cost $0.00 $0.00
7/26/2012 rptQuarterlyWeb Page 30 of 34
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
69 ENVIRONMENTAL PROTECTION AGENCY
Filed:
A letter was received on May 31, 2012 for the Actual Cost of $398,342.23 for FY 12-2 item # 65
Signed By: John Kim, Int Dir
Vendor: REACT Environmental Notary Date: 12/19/2011
Estimate Actual FY QTR
State Cost: $399,939.28 $398,342.23 12 4
Federal Cost $0.00 $0.00
70 ENVIRONMENTAL PROTECTION AGENCY
Filed: 11/18/2011
Letter was received on May 31, 2012 for FY-2 Items Numbers 61,62,63,64
For a final cost of $340,062.75
Signed By: John Kim, Interim Director
Vendor: Bodine Environmental Services Notary Date: 11/16/2011
Estimate Actual FY QTR
State Cost: $215,961.77 $152,277.70 12 4
Federal Cost $0.00 $0.00
7/26/2012 rptQuarterlyWeb Page 31 of 34
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
71 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed:
Letter dated June 7 extending the contract for June 30, 2012 - September 27, 2012 for FY12-3 Item # 78
Extended amount $3,825.00
Signed By: John Donato, Chief of Procure
Vendor: Fredrick Depasquale Notary Date: 2/22/2012
Estimate Actual FY QTR
State Cost: $5,712.50 $0.00 12 4
Federal Cost $0.00 $0.00
72 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 3/16/2012
Letter received on June 7, 2012 extending the contract June 30, 2012 to September 27, 2012
FY12-3 Item # 84 increased by $6,800.00
Signed By: John Donato, Chief of Procure
Vendor: Carl Isermann Notary Date: 2/22/2012
Estimate Actual FY QTR
State Cost: $8,400.00 $0.00 12 4
Federal Cost $0.00 $0.00
7/26/2012 rptQuarterlyWeb Page 32 of 34
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
73 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 3/16/2012
Extending the contract - June 30, 2012 - September 27, 2012.
FY12-3 Item # 77 amount extended by $7,087.50
Signed By: John Donato, Chief of Procure
Vendor: Marcie Claus Notary Date: 2/22/2012
Estimate Actual FY QTR
State Cost: $9,900.00 $0.00 12 4
Federal Cost $0.00 $0.00
74 UNIVERSITY OF ILLINOIS
Filed: 5/3/2012
Letter received on 6-25-12, final cost $84,230
Signed By: Janet Milbrandt, Dir of Purchasing
Vendor: American Univ International Pr Notary Date: 4/27/2012
Estimate Actual FY QTR
State Cost: $82,390.00 $84,230.00 12 4
Federal Cost $0.00 $0.00
7/26/2012 rptQuarterlyWeb Page 33 of 34
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2012 through June 30, 2012
75 STUDENT ASSISTANCE COMMISSION, ILLINOIS
Filed: 3/19/2012
Need to extend its contract with Rhumbline Advisors for investment services. The extension is for 90 days
Letter dated June 14, 2012, FY12-3 with Final Cost for item # 112 of $ 16,115.34"
Signed By: Linda McHugh, Procurement Officer
Vendor: Rhumbline Advisors Notary Date: 3/6/2012
Estimate Actual FY QTR
State Cost: $25,000.00 $16,115.34 12 4
Federal Cost $0.00 $0.00
7/26/2012 rptQuarterlyWeb Page 34 of 34