LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
1 AUDITOR GENERAL - OFFICE OF THE
Filed: 8/1/2012
To properly complete the financial audit of the Regional Office of Education #55 Whiteside County. The OAG
issued a RFP in an attempt to procure these services through a competitive selection process. However, no
proposals were submitted in response to our RFP solicitation process. The firm of McGreal & Co. negotiated a
fair and reasonable price and has sufficient staff and expertise to perform this engagement.
Signed By: James Schlouch, Director
Vendor: McGreal & Co Notary Date: 7/31/2012
Estimate Actual FY QTR
State Cost: $0.00 $29,040.00 13 1
Federal Cost $0.00 $0.00
2 AUDITOR GENERAL - OFFICE OF THE
Filed: 8/17/2012
It was determined by the OAG on 7-5-12 that a separate audit would be needed for a corporate outgrowth,
the IL Housing Authority LLC which was created by the IL Housing Dev Authority. The financial statements
and the audit for the IL Housing Authority LLC will need to be completed prior to the issuance of the financial
audit for the IL Housing Dev Authority.
Signed By: Bruce Bullard, Director
Vendor: McGladrey, LLP Notary Date: 8/16/2012
Estimate Actual FY QTR
State Cost: $0.00 $46,798.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 1 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
3 COMPTROLLER - GAAP FINANCIALS
Filed: 8/27/2012
The IOC implemented a new online WEDGE 2.0 financial reporting system for fiscal year 2011. This system
was developed with the assistance of Metmox, Inc. On Sept 16, 2011 the non-shared agency/fund packages
were deployed for use by state agency users. The system subsequently developed excessive lag time and
timeouts. To compound the problem, albeit unrelated to WEDGE 2.0, the IOC experienced a failure in the
network CISCO Catalyst 6509 Switch. This resulted in network downtime, which further impacted the
WEDGE 2.0 system availability.
Signed By: Steve Valasek, Asst Comptroller
Vendor: Metmox, Inc. Notary Date: 8/30/2012
Estimate Actual FY QTR
State Cost: $120,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
4 COMPTROLLER - GAAP FINANCIALS
Filed: 8/27/2012
The IOC contracted with Metmox, Inc. incorporated to implement a new online WEDGE 2.0 financial
reporting system. This emergency extension is to extend the contract for an additional 90 days with no change in
compensation or scope.
Signed By: Steve Valasek, Asst Comptroller
Vendor: Metmox, Inc Notary Date: 12/13/2011
Estimate Actual FY QTR
State Cost: $0.00 $0.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 2 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
5 COMPTROLLER - GAAP FINANCIALS
Filed: 8/27/2012
The IOC contracted with Metmox, Inc. incorporated to implement a new online WEDGE 2.0 financial
reporting system. This emergency extension is to extend the contract for an additional 90 days with no change in
compensation or scope.
Signed By: Steve Valasek, Asst Comptroller
Vendor: Metmox, Inc. Notary Date: 3/28/2012
Estimate Actual FY QTR
State Cost: $0.00 13 1
Federal Cost $0.00 $0.00
6 COMPTROLLER - GAAP FINANCIALS
Filed: 8/27/2012
The IOC contracted with Metmox, Inc. incorporated to implement a new online WEDGE 2.0 financial
reporting system. This emergency extension is to extend the contract for an additional 90 days with no change in
compensation or scope.
Signed By: Steve Valasek, Asst. Comptroller
Vendor: Metmox, Inc. Notary Date: 5/14/2012
Estimate Actual FY QTR
State Cost: $0.00 $70,000.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 3 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
7 COMPTROLLER - GAAP FINANCIALS
Filed: 8/27/2012
The IOC contracted with Metmox, Inc. incorporated to implement a new online WEDGE 2.0 financial
reporting system. This emergency extension is to extend the contract for an additional 90 days with no change in
compensation or scope.
Signed By: Steve Valasek, Asst. Comptroller
Vendor: Metmox, Inc. Notary Date: 6/29/2012
Estimate Actual FY QTR
State Cost: $0.00 $0.00 13 1
Federal Cost $0.00 $0.00
8 SECRETARY OF STATE
Filed: 7/26/2012
On June 25th an SOS officer noticed some plaster on the Floor of the Memorial Hall of Flags. On June 26th
an area of 20 by 36 feet of the ornamental plaster ceiling located on the east side of the Hall of Flags in the
Michael Hewlett building fell to the floor. Scaffolding was erected that evening to shore up the ceiling and to
protect the floor below at a cost of $15,986.33, or a 28 day rental. Additional scaffolding was erected at the
NW entrance as the plaster ceiling above this area was of the same age and material. This was an estimated
cost of 15, 404.90, also a 28 day rental.
Signed By: Amanda Trimmer, Chief Deputy Director
Vendor: Safway Scaffolding, Inc. Notary Date: 7/26/2012
Estimate Actual FY QTR
State Cost: $45,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 4 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
9 AGRICULTURE - GENERAL OFFICE
Filed: 7/16/2012
The IL Dept of Agriculture is conducting an emergency procurement to improve the safety of spectators in the
Grandstand during car races and related motor events. Install safety posts and five rows of safety cable on 600
linear feet of grandstand prior to the 2012 IL State Fair starting Aug 10, 2012. It’s been determined that the
current safety mechanisms at the IL State Fair Grandstand are inadequate or non-existent on the mile track at
the Fairgrounds.
Signed By: Laurel Leuenberger, Procurement Officer
Vendor: KMS Inc. Notary Date: 7/12/2012
Estimate Actual FY QTR
State Cost: $49,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
10 AGRICULTURE - GENERAL OFFICE
Filed: 8/9/2012
The IL Dept of Agriculture is conducting an emergency procurement for the 2012 DuQuoin State Fair beer
sales at the Grandstand and beer tent.
Signed By: Laurel Leuenberger, Procurement Officer
Vendor: Alongis since 1933 Notary Date: 8/7/2012
Estimate Actual FY QTR
State Cost: $66,233.91 $0.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 5 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
11 AGRICULTURE - GENERAL OFFICE
Filed: 9/20/2012
IL Dept of Ag recently closed its Centralia laboratory at the end of August which was performing Scrapie and
Chronic Wasting Disease testing. The Galesburg lab has assumed the contract with the USDA for scrapie
testing and also a contract with DNR for CWD testing on deer samples. The testing equipment from Centralia is
obsolete and new equipment purchase is necessary. Without the equipment purchase the loss of revenue can
be as much as $5,000 a month during the hunting season.
Signed By: Laurel Leuenberger, Procurement Officer
Vendor: Ventana Medical Systems Notary Date: 9/18/2012
Estimate Actual FY QTR
State Cost: $80,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
12 CENTRAL MANAGEMENT SERVICES
Filed: 8/15/2012
DOC inmates are residents of the DJJ pay for Phone Services. The state receives commissions, the State would
loose millions of dollars in revenue. If the inmates would go without phone services this could possibly lead to
public safety issues.
This is a revenue generating contract, there is no cost to the State.
Signed By: James Ellenberg, Strategic Manager
Vendor: Consolidated Communications Notary Date: 8/14/2012
Estimate Actual FY QTR
State Cost: $0.00 $0.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 6 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
13 CENTRAL MANAGEMENT SERVICES
Filed: 8/15/2012
The statewide master contract needs to be extended so all agencies can continue to purchase commercial
envelopes on an ass needed basis until a contract is in place.
Signed By: Dante Watson, Strategic Manager
Vendor: CENVO Notary Date: 8/9/2012
Estimate Actual FY QTR
State Cost: $104,343.75 $0.00 13 1
Federal Cost $0.00 $0.00
14 CENTRAL MANAGEMENT SERVICES
Filed: 8/23/2012
Smith Maintenance Co. has been providing janitorial services at the Bilandic Building, the contract expired on
June 30, 2012. Smith was chosen for this contract because they are familiar with all necessary tasks that need
accomplished.
Signed By: Jeremy Bliss, Facilities Manager
Vendor: Smith Maintenance Co. Notary Date: 8/17/2012
Estimate Actual FY QTR
State Cost: $0.00 $61,572.36 13 1
Federal Cost $0.00 $0.00
15 CENTRAL MANAGEMENT SERVICES
Filed: 8/27/2012
This is an extension but has moved from HFS to CMS FY 12-4 # 29
To allow continued healthcare coverage to enrollees while the Supplemental HMO RFP is concluded.
Signed By: Brett Cox, State Purchasing Officer
Vendor: Health Alliance Illinois Notary Date: 8/22/2012
Estimate Actual FY QTR
State Cost: $1,303,374.00 $0.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 7 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
16 CENTRAL MANAGEMENT SERVICES
Filed: 8/27/2012
This is an extension, it has moved from HFS to CMS 12-4 # 30. To allow continued healthcare coverage to
enrollees while the Supplemental HMO RFP is concluded.
Signed By: Brett Cox, State Purchasing Officer
Vendor: Coventry Healthcare of Illinois Notary Date: 8/22/2012
Estimate Actual FY QTR
State Cost: $45,747,711.0 $0.00 13 1
Federal Cost $0.00 $0.00
17 CENTRAL MANAGEMENT SERVICES
Filed: 8/27/2012
This is an extension it has moved from HFS to CMS for FY12-4 # 28, to allow continued healthcare coverage
to enrollees while the Supplemental HMO RFP is concluded.
Signed By: Brett Cox, St. Purchasing Officer
Vendor: Health Alliance Med Plans Notary Date: 8/22/2012
Estimate Actual FY QTR
State Cost: $334,132,245. $0.00 13 1
Federal Cost $0.00 $0.00
18 CENTRAL MANAGEMENT SERVICES
Filed: 9/5/2012
A 90 day emergency contract is requested due to the time frame needed to complete the RFP and award
process and complexity of the vendor's need to engineer and integrate connectivity to the State's DMS100
switches and GX17 line cards.
Signed By: James Ellenberg, Strategic Manager
Vendor: Consolidated Call Center Service Notary Date: 9/4/2012
Estimate Actual FY QTR
State Cost: $35,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 8 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
19 CENTRAL MANAGEMENT SERVICES
Filed: 9/17/2012
CMS needs two (2) Mainframe Developers to provide specialized technical services with specific experience in
mainframe applications. Without the technical knowledge and expertise provided by the requested sources,
BCCS will not be able to complete these projects by their mandated due dates, thus putting the State in a
position of non-compliance with State and Federal law.
Signed By: James Ellenberg, Strategic Manager
Vendor: Capital Strategies, Inc. Notary Date: 9/14/2012
Estimate Actual FY QTR
State Cost: $108,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
20 CENTRAL MANAGEMENT SERVICES
Filed: 9/24/2012
This is a request to pursue a 90 day emergency contract for hardware maintenance and services currently
provided under the IBM Technical Services program which expires 6/30/12.
This is an extension of the Affidavit that was from 7-1-12 - 9-28-12, this current extension is for 9-29-12 to
12-27-12
Signed By: James Ellenberg, Strategic Manager
Vendor: IBM Extension of 12-4 # 9 Notary Date: 9/7/2012
Estimate Actual FY QTR
State Cost: $6,000,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 9 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
21 COMMERCE AND ECONOMIC OPPORTUNITY,
Filed:
This emergency purchase is necessary to ensure compliance with the Davis Bacon requirements in our
American Recovery and Reinvestment Act State energy Program award. Without this contract, DCEO will be
found in Non-compliance of the State Energy Program ARRA award, with jeopardizes the entire
$101,321,000 SEP award.
Signed By: Warren Ribley, Director of IDCEO
Vendor: Hill International Inc. Notary Date: 11/16/2011
Estimate Actual FY QTR
State Cost: $0.00 $84,500.00 13 1
Federal Cost $0.00 $0.00
22 NATURAL RESOURCES, DEPARTMENT OF
Filed: 7/9/2012
DNR requires concession services for the operation of the lifeguard controlled beach, shower building, vending
services and boat rental.
Signed By: Melissa Orrill, St Purchasing Officer
Vendor: Beach Watch Life Guard & Lake Notary Date: 7/2/2012
Estimate Actual FY QTR
State Cost: $0.00 $0.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 10 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
23 NATURAL RESOURCES, DEPARTMENT OF
Filed: 9/24/2012
Due to the drought the Illinois River has been experiencing low water conditions. These conditions make it
impossible to pump water from the river with the equipment that is in place at Rice Lake. A portable pump will
provide for adequate water levels in the transmission water ditch at Rice Lake. Once the transmission ditch is
full of water DNR can operate the DNR pumps as standard practice.
Signed By: Melissa Orrill, St. Purchasing Officer
Vendor: Linden & Co. Notary Date: 9/19/2012
Estimate Actual FY QTR
State Cost: $41,950.00 $0.00 13 1
Federal Cost $0.00 $0.00
24 CORRECTIONS - GENERAL OFFICE
Filed:
Menard Corr. Center is declaring an emergency to purchase 2 ice cube machines. The facility is required to
provide additional ice and water to the inmates when the heat index reaches 95 degrees. We will need an
additional 4400 lbs of ice per day for each day the heat index is 95 degrees or more. The ice machine currently
on hand cannot keep up to meet this demand.
Signed By: ,
Vendor: B & B Distributors Notary Date: 7/20/2012
Estimate Actual FY QTR
State Cost: $0.00 $36,662.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 11 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
25 CORRECTIONS - GENERAL OFFICE
Filed: 7/10/2012
On 6/29/12 a severe storm caused a power outage to old and worn generators that sustained significant damage.
Five Housing Units and the Facility warehouse are without generator backup.
Letter was received on August 28, 2012 for a Final Cost $52,009
Signed By: Nedra Chandler, Warden of Dixon Corr.
Vendor: Patten Energy System Notary Date: 7/5/2012
Estimate Actual FY QTR
State Cost: $56,000.00 $52,009.00 13 1
Federal Cost $0.00 $0.00
26 CORRECTIONS - GENERAL OFFICE
Filed: 7/10/2012
The X-House is a maximum security housing unit that has its own sewage digester (Muffin Monster) Connector
to process and transfer waste to the facility sewage treatment plant. During the storm, the Muffin Monster was
completely submerged in wastewater sewage due to a faulty contactor. The faulty contactor did not allow the
Muffin Monster to operate on emergency generator power. Consequently, the Muffin Monster needs to be
replaced or the sewage will have to be manually pumped from the receptor in to a nearby sewer.
* Letter received on Aug 29, 2012 for work completed, actual cost $32973.00 Work completed within the
same
FY 12 13-1 Quarter.
Signed By: Nedra Chandler, Warden
Vendor: Mechanical Inc. Notary Date: 7/5/2012
Estimate Actual FY QTR
State Cost: $35,000.00 $32,973.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 12 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
27 CORRECTIONS - GENERAL OFFICE
Filed: 7/12/2012
The new frames contract is not complete, it's target completion was April, however it just opened bidding
5/31/12. This will not allow enough lead time by the time contracts are awarded to get the volume of the frames
needed in house and frame kits assembled and distributed before the existing contract expires on 7/14/12. This
90 day emergency contract will allow us to continue production of eye glasses while new contracts are put into
place and inventory ordered from vendors. Dixon Correctional Industries provides prescription eye ware for
DHS, IDOC, IDJJ, Dixon ICI expects to produce 395,000 pairs of glasses in FY12.
Signed By: Gary Lopac, Superintendent
Vendor: Modern Optical Notary Date: 6/27/2012
Estimate Actual FY QTR
State Cost: $250,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
28 CORRECTIONS - GENERAL OFFICE
Filed: 7/12/2012
The new frames contract is not complete, it's target completion was April, however it just opened bidding
5/31/12. This will not allow enough lead time by the time contracts are awarded to get the volume of the frames
needed in house and frame kits assembled and distributed before the existing contract expires on 7/14/12. This
90 day emergency contract will allow us to continue production of eye glasses while new contracts are put into
place and inventory ordered from vendors. Dixon Correctional Industries provides prescription eye ware for
DHS, IDOC, IDJJ, Dixon ICI expects to produce 395,000 pairs of glasses in FY12.
Signed By: Gary Lopac, Superintendent
Vendor: Capri Optics Notary Date: 6/27/2012
Estimate Actual FY QTR
State Cost: $45,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 13 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
29 CORRECTIONS - GENERAL OFFICE
Filed: 7/20/2012
The compressor unit that supplies cooling capabilities to Housing Unit Three has failed.
HU3 is considered a closed environment since all windows are completely sealed. In order to maintain the ten
degree ambient air temperature, the side doors must be opened causing a potential breach of security waiting to
occur
Signed By: Randy Grounds, Warden of Robinson
Vendor: Gibson Services Notary Date: 7/12/2012
Estimate Actual FY QTR
State Cost: $48,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
30 CORRECTIONS - GENERAL OFFICE
Filed: 7/30/2012
The looming deadline for converting Logan CC to women necessitates this emergency request for installation of
fencing for protective custody yard and segregation yard to ensure inmate and staff safety.
Letter was received on Sept 17, 2012 for actual cost of $46,316.00. The emergency is closed and completed
within the FY13-1 quarter.
Signed By: Guy Pierce, Warden of Logan
Vendor: Goodman Fence Notary Date: 7/24/2012
Estimate Actual FY QTR
State Cost: $39,653.00 $46,316.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 14 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
31 CORRECTIONS - GENERAL OFFICE
Filed: 7/30/2012
CMS state contract for 75% lean beef trim expired on 6/23/12. CMS in unable to provide a estimated date for
having a contract in place. Advanced commodities provided the lowest bid for this commodity.
Signed By: Tim Gleason, CEO of IL Corr. Industries
Vendor: Advanced Commodities Notary Date: 7/26/2012
Estimate Actual FY QTR
State Cost: $172,800.00 $0.00 13 1
Federal Cost $0.00 $0.00
32 CORRECTIONS - GENERAL OFFICE
Filed: 7/30/2012
CMS State Contract for Chicken Trim expired 7/7/12, CMS is unable to provide a estimated date for having a
contract in place. Advanced Commodities provided the lowest bid for this commodity.
Signed By: Tim Gleason, CEO of Corr. Industries
Vendor: Advanced Commodities Notary Date: 7/26/2012
Estimate Actual FY QTR
State Cost: $368,800.00 $0.00 13 1
Federal Cost $0.00 $0.00
33 CORRECTIONS - GENERAL OFFICE
Filed: 8/17/2012
To purchase Wheat and White flour 1,593,750 pounds, in order to meet Corr. Industries needs. It is required to
provide IL Dept of Corrections, IL Dept of Human Services, Il Dept of Juv Justice and IL Dept of Veterans
Affairs, various local school districts the bread they need to prepare meals.
Signed By: Tim Gleason, SPSA
Vendor: Bianchi Milling, Inc. Notary Date: 8/13/2012
Estimate Actual FY QTR
State Cost: $420,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 15 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
34 CORRECTIONS - GENERAL OFFICE
Filed: 9/4/2012
The Dunham-Bush chiller stage two compressor servicing the Administration Building is inoperable. The
administration Building houses all of the Local Area Network Computer System components, the Telephone
System and Security Electronics System components in addition to administration Offices. Replacement of the
chiller unit is needed to avoid potential damage and costly repairs to these vital systems which must be
maintained in a climate controlled environment.
Signed By: Marc Hodge, Warden
Vendor: Johnson Controls Notary Date: 8/24/2012
Estimate Actual FY QTR
State Cost: $130,124.00 $0.00 13 1
Federal Cost $0.00 $0.00
35 CORRECTIONS - GENERAL OFFICE
Filed: 9/18/2012
Menard Correctional Center is declaring an emergency to rent 8 refrigerated trailers. This is necessary due to a
leak in the roof of the Cold Storage building. During a storm the roof leaked profusely, causing a flood in the
cold storage freezers. It is necessary to rent refrigerated trailers to store Menard's frozen foods. It will cost
approximately $3,000 per month per trailer plus fuel.
Signed By: Michael Atchison, Warden at Menard
Vendor: PLM Trailer Leasing Notary Date: 9/12/2012
Estimate Actual FY QTR
State Cost: $147,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 16 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
36 CORRECTIONS - GENERAL OFFICE
Filed: 9/18/2012
The sewer line under the dish machine in the Dietary Building has collapsed. Dietary is needed to prepare food
for 1000 inmates. Size and scope of work required vendor with Knowledge and experience to complete
project in timely manner.
Signed By: Glen Austin, Warden @ JCC
Vendor: Doyle Plumbing & Heating Notary Date: 9/11/2012
Estimate Actual FY QTR
State Cost: $50,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
37 CORRECTIONS, CORRECTIONAL CENTER - CENTRALIA
Filed: 7/20/2012
Due to the closure of facilities and subsequent transfer of inmates to other facilities the receiving facilities do not
have enough mattresses to house incoming inmates. Centralia Correctional Industries manufactures mattresses
but has insufficient materials for production. The prior master contract for non-woven polyester was allowed to
expire and CMS is estimating that a replacement contract will not be in place until Oct 2012.
Signed By: Mark Beckmann, Superintendent of Centralia
Vendor: Indratech of Indiana, LLC Notary Date: 7/13/2012
Estimate Actual FY QTR
State Cost: $40,566.76 $0.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 17 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
38 CORRECTIONS, CORRECTIONAL CENTER - MENARD
Filed: 7/24/2012
There is no master contract for Black & Gray Fleece material. The portion of the contract that contained the
fleece product was not awarded and has not yet been put out for re-bid. These materials are required by IL
Correctional Industries to manufacture Sweatpants and Sweatshirts supplied to inmates in the IL Dept of
Corrections.
Signed By: Bill Westfall, ICI Supervisor
Vendor: Volunteer Knit Apparel FLEECE Notary Date: 7/17/2012
Estimate Actual FY QTR
State Cost: $197,979.00 $0.00 13 1
Federal Cost $0.00 $0.00
39 CORRECTIONS, CORRECTIONAL CENTER - MENARD
Filed: 7/24/2012
There is no Master Contract for White Jersey and Rib Knit. These materials are required by IL Correctional
Industries to manufacture T-Shirts and briefs that are supplied to inmates in the Dept of Corrections
Signed By: Bill Westfall, ICI Supervisor
Vendor: Volunteer Knit Apparel JERSEY Notary Date: 7/17/2012
Estimate Actual FY QTR
State Cost: $89,621.00 $0.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 18 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
40 LOTTERY, DEPARTMENT OF THE
Filed: 7/3/2012
This emergency contract is for the provision of verifying audit services for the Illinois Lottery's midday drawings
while it restructures its drawing observation contracts and issues a new Invitation for bids.
Signed By: Maye Kelsey, St Purchasing Officer
Vendor: E. C. Ortiz & Co. LLP Notary Date: 6/20/2012
Estimate Actual FY QTR
State Cost: $25,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
41 LOTTERY, DEPARTMENT OF THE
Filed: 7/3/2012
This emergency contract is for the provision of verifying audit services for the Illinois Lottery's midday drawings
while it restructures its drawing observation contracts and issues a new Invitation for bids.
Signed By: Maye Kelsey, St Purchasing Officer
Vendor: Mitchell & Titus LLP Notary Date: 6/20/2012
Estimate Actual FY QTR
State Cost: $25,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
42 LOTTERY, DEPARTMENT OF THE
Filed: 9/24/2012
The Agency seeks an emergency contract with its current contractor E. C. Ortiz for the provision of primary
audit services for the IL Lottery's Midday game drawings while it restructures its drawing observation contracts
and issues a new Invitation for Bids. The current contract expires on 6/30/12.
Signed By: Maye Kelsey, State Purchasing Officer
Vendor: E. C. Ortiz & Co LLP Notary Date: 6/20/2012
Estimate Actual FY QTR
State Cost: $25,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 19 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
43 LOTTERY, DEPARTMENT OF THE
Filed: 9/25/2012
The Agency seeks an emergency contract with its current contractor Mitchell & Titus for the provision of
verifying audit services for the Illinois Lottery's midday game drawings while it restructures its drawing
observation contracts and issues a new Invitation for Bids. The current contract with Mitchell & Titus will expire
on 6/30/12
Signed By: Maye Kelsey, State Purchasing Officer
Vendor: Mitchell & Titus LLP Notary Date: 6/20/2012
Estimate Actual FY QTR
State Cost: $25,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
44 HUMAN SERVICES, DEPARTMENT OF
Filed: 7/17/2012
The Central Dietary air conditioning is broke and inoperable. The air conditioning is necessary due to the high
temperatures in the Dietary department. This contractor is able to provide prompt service. The health and safety
of the employees that work in the Central Dietary department are at risk if this remains unresolved.
* Letter received for Actual Cost $24,387.20, work was completed within the FY 13 13-1 Quarter
Signed By: Kenneth Crutcher, State Purchasing Officer
Vendor: Precision Piping, Inc. Notary Date: 7/9/2012
Estimate Actual FY QTR
State Cost: $32,500.00 $24,387.20 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 20 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
45 HUMAN SERVICES, DEPARTMENT OF
Filed: 7/17/2012
On July 6, 2012 at approximately 8 pm the chiller in the Forensic Treatment Program shut down. The repair
and maintenance vendor Exclusive Construction was called out to diagnose and re-start the chiller. The vendor's
staff worked on the chiller Fri night into Sat trying several different methods to get the solution pump running so
the chiller would operate and cool. They were not able to get the chiller re-started. It was decided to bring in a
temporary chiller unit to provide temporary cooling to the building. Conserv FS will be providing diesel fuel for
the generator to run the temporary chiller until the Forensic chiller is repaired.
Signed By: Kenneth Crutcher, State Purchasing Officer
Vendor: Various Vendors Notary Date: 7/11/2012
Estimate Actual FY QTR
State Cost: $147,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
46 HUMAN SERVICES, DEPARTMENT OF
Filed: 8/2/2012
Due to the delay in the execution of the contract being procured from PBC 12-67650, initiated by HFS, this
emergency procurement is needed to avoid the interruption in needed services.
Signed By: Melissa Wright, Director
Vendor: UPS Notary Date: 7/24/2012
Estimate Actual FY QTR
State Cost: $100,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 21 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
47 HUMAN SERVICES, DEPARTMENT OF
Filed: 8/3/2012
Severe weather resulted in damage to high-power electrical switching equipment supplying power to the facility,
resulting in the need to utilize the high-capacity Caterpillar generator to supply electricity on a temporary basis.
Signed By: Alfreda Kibby, Hosp Administrator
Vendor: Various Notary Date: 7/31/2012
Estimate Actual FY QTR
State Cost: $82,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
48 MILITARY AFFAIRS, DEPARTMENT OF
Filed: 7/16/2012
This project is to abate tiles in the Northwest Armory, where the mastic contains asbestos. This was solicited as
a small purchase to registered small business and NES was the lowest, responsive registered vendor. It was
believed that the asbestos was non-friable, however after the vendor began the project it was discovered that a
section was friable. This unforeseen situation resulted in a higher cost as there are additional requirements to
abate friable versus non-friable asbestos. Additional dollars put the contract over the small purchase threshold
and due to the nature of the project immediate action was necessary.
** Work completed, letter submitted on 8-17-12
Signed By: Dannie Stanberry, Northern Area Facilities Offic
Vendor: NES, Inc. Notary Date: 7/16/2012
Estimate Actual FY QTR
State Cost: $38,710.00 $38,710.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 22 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
49 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed: 7/3/2012
This procurement is critical to the life, health and/or safety of the citizens of Illinois. HFS needs to continue this
service so that medical clients and providers may receive forms required to comply with federal and state laws.
And regulations. This is for courier service to pickup and deliver Newborn Metabolic Screening Specimens to
the IDPH lab within 24 hours after collection.
On June 27th 2012, an extension for this contract was received. Original affidavit was for July 1, 2012 to Sept
28, 2012.
The extension is for September 29th to December 27th, 2012. $76,250 is the additional amount estimated.
Signed By: Brett Cox, St. Purc Officer
Vendor: United Parcel Services Notary Date: 6/20/2012
Estimate Actual FY QTR
State Cost: $76,250.00 $0.00 13 1
Federal Cost $0.00 $0.00
50 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed: 7/3/2012
Extending the current contract as an emergency for an additional 90 days will allow time to continue
development of the RFP and minimize serious disruption to client services.
On Sept 12, 2012 an affidavit was received extending the original affidavit to December 31, 2013
Signed By: Brett Cox, St Purchasing Officer
Vendor: Automated Health Systems, Inc. Notary Date: 6/20/2012
Estimate Actual FY QTR
State Cost: $29,232,408.6 $0.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 23 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
51 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed: 7/3/2012
The Department is in the process of implementing several programs that require actuarially developed rates.
These include: Medicare/Medicaid Dual Capitation (rates due by July 31, 2012. Along with several others.
On Sept 12, 2012, an affidavit was received to extend the original contract until March 31, 2013
Signed By: Brett Cox, St Purchasing Officer
Vendor: Milliman, Inc. Notary Date: 6/20/2012
Estimate Actual FY QTR
State Cost: $150,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
52 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed: 9/12/2012
Maintaining the current contract under a 94 day emergency extension, See 12-4 # 31 for original affidavit.
The Extension ensures that the enrollment Services offered to clients under the current contract are not
disrupted.
A new RFP for these services has been issued and contract was awarded on 8/23/12. Until a new contract is in
effect and transition activities completed, if necessary, extension of the current contract vendor is in the best
interest of the State.
Signed By: Brett Cox, State Purchasing Officer
Vendor: Automated Health Systems Notary Date: 9/6/2012
Estimate Actual FY QTR
State Cost: $1,200,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 24 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
53 PUBLIC HEALTH, DEPARTMENT OF
Filed: 7/3/2012
Extending an existing contract for such period of time as is needed to conduct a competitive bid. The
Department continues to need a method of sending ground blood samples to labs for genetic testing of new
born infants.
Signed By: Gary Robinson, Dep Director
Vendor: United Parcel Service Notary Date: 6/28/2012
Estimate Actual FY QTR
State Cost: $127,500.00 $0.00 13 1
Federal Cost $0.00 $0.00
54 PUBLIC HEALTH, DEPARTMENT OF
Filed: 9/21/2012
The Dept of Public Health Lab does not currently have a contract for purchasing supplies for testing. Routinely,
the laboratories purchase supplies well over the threshold for contract procurement. While CMS is procuring a
multi-agency laboratory supplies contract, the laboratories are unable to purchase supplies. This is currently
causing the laboratories to discontinue some testing for bio-terrorism and food borne outbreaks.
Signed By: David Culp, Deputy Dir
Vendor: Fisher Scientific Co. Notary Date: 9/12/2012
Estimate Actual FY QTR
State Cost: $300,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 25 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
55 STATE POLICE, DEPARTMENT OF
Filed: 7/12/2012
This is to extend the current contract for 3 months of the existing contract for FOID Fee Remittance. The 3
month contract was approved but this addendum is needed for the IPB posting to match the total value of the
Awarded contract. The previous affidavit only reported the $15,000 estimated for the ISP which is 40 percent
of the total. The Dept of Natural resources has also co-signed this contract. Their portion represents 60 percent
of the total or $22,500. The total reflected in this affidavit is $37,500.
Signed By: Hiram Grau, Dir of State Police
Vendor: Illinois National Bank Notary Date: 7/9/2012
Estimate Actual FY QTR
State Cost: $37,500.00 $0.00 13 1
Federal Cost $0.00 $0.00
56 TRANSPORTATION, DEPARTMENT OF
Filed: 7/2/2012
The provisions of rock salt contract #4016218 require the Department to purchase at minimum 80% of the
estimated contract quantity.
Signed By: William Frey, Dir of Div Highways
Vendor: Cargill Salt Division Notary Date: 6/29/2012
Estimate Actual FY QTR
State Cost: $24,708.00 $0.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 26 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
57 TRANSPORTATION, DEPARTMENT OF
Filed: 7/2/2012
The provisions of rock salt contract #4016217 require the Dept to purchase at Minimum 80% of the estimated
contract quantity.
Signed By: William Frey, Dir of Div of Highways
Vendor: North Amer Salt Co Notary Date: 6/29/2012
Estimate Actual FY QTR
State Cost: $24,708.00 $0.00 13 1
Federal Cost $0.00 $0.00
58 TRANSPORTATION, DEPARTMENT OF
Filed: 7/3/2012
The process for selecting a vendor for a new ARRA/FFATA contract for FY13 is not complete and the 2012
Q2 1512 ARRA reports are required to be submitted to federal reporting.gov on July 10, 2012. Federal
ARRA funds would be lost if these repots are not submitted on time.
Signed By: William Frey, Acting Dir. Of Highways
Vendor: Capitol Strategies, Inc. Notary Date: 7/3/2012
Estimate Actual FY QTR
State Cost: $50,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 27 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
59 TRANSPORTATION, DEPARTMENT OF
Filed: 7/10/2012
This is extending the contract from 12-4 item Number #35 from July 15, 2012 - December 14, 2012.
This is for rental of a paver and roller to provide equipment to meet the operational needs.
Signed By: Justan Mann, Bureau Chief
Vendor: Various Notary Date: 7/9/2012
Estimate Actual FY QTR
State Cost: $0.00 $80,000.00 13 1
Federal Cost $0.00 $0.00
60 TRANSPORTATION, DEPARTMENT OF
Filed: 7/18/2012
The provisions of rock salt contracts require the Department to purchase at minimum 80% of the estimated
contract quantity. The department does not have adequate facilities for Storage of the excess material
approximately 130,000 tons. The material must be covered to prevent damage to the material and damage to
the environment. Tarping is the most economical method for covering this salt which will be stored for future
use. Rayner Covering Systems was the only vendor we were able to locate that provides this type of service in
Illinois. The material to be tarped is located throughout the state at various IDOT facilities.
Signed By: Aaron Weatherholt, Dep Dir of Highways
Vendor: Rayner Covering Systems, Inc. Notary Date: 7/17/2012
Estimate Actual FY QTR
State Cost: $200,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 28 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
61 TRANSPORTATION, DEPARTMENT OF
Filed: 8/16/2012
This is an extension of 12-4 # 39, IDOT paid to have the vendor conduct aerial surveys of the entire state of
Illinois. If we do not take immediate action, the project will not be completed in a timely fashion and the federal
funds will be lost.
Signed By: Aaron Weatherholt, Dept Director
Vendor: AeroMetric Notary Date: 8/14/2012
Estimate Actual FY QTR
State Cost: $1,250,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
62 TRANSPORTATION, DEPARTMENT OF
Filed: 9/14/2012
Rental of a Snooper to perform bridge inspections to meet the Federal Code of Regulations 23, National
Bridge Inspection Standards. The rental is required because the state owned vehicle that was used to handle
these inspections was destroyed in an accident and cannot be fixed due to the possibility of spoilization of
evidence in the courts. It takes anywhere from 12 to 18 months to replace the bridge inspection crane once the
bid is secured and approved.
Signed By: D. Carl Puzey, Engineer of Bridges
Vendor: McClain & Co. Notary Date: 8/30/2012
Estimate Actual FY QTR
State Cost: $0.00 $35,640.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 29 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
63 TRANSPORTATION, DEPARTMENT OF
Filed: 9/25/2012
The District is in need of repair of Motorist Caused Highway Damage to guardrail and cable median throughout
the district and currently has no means to authorize these repairs within limits of procurement rules as renewal
of the current contract is not yet fully executed and still pending.
Signed By: Omer Osman, Deputy Director
Vendor: Illini Excavation and Reclamat Notary Date: 7/24/2012
Estimate Actual FY QTR
State Cost: $195,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
64 TRANSPORTATION, DEPARTMENT OF
Filed: 9/26/2012
A slope stability problem had developed along IL 141 in White County. Approximately 2.7 miles of
embankment on both sides of the roadway show signs of settlement and shoulder separation. The settlement
was noticed after a heavy rain on 9-5-12 and appears to be still moving in many areas. The slopes are 2:1 and
located through the Wabash River flood plan. The shoulder has separated from the edge of the pavement and
dropped vertically 4'-6' over much of this area.
Signed By: Omer Osman, Deputy Director
Vendor: E. T. Simonds Notary Date: 9/24/2012
Estimate Actual FY QTR
State Cost: $649,350.07 $0.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 30 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
65 CAPITAL DEVELOPMENT BOARD
Filed: 11/2/2011
The Department of Juvenile Justice is requesting immediate assistance with the abatement and removal of all of
the floor tile and mastic in the Adams and Lincoln cottages. The cottages suffered flooding from the youth toilets
that have caused the existing vinyl floor tiles to separate and expose the asbestos adhesive mastic.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: United Analytical Services Notary Date: 10/27/2011
Estimate Actual FY QTR
State Cost: $100,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
66 CAPITAL DEVELOPMENT BOARD
Filed: 7/11/2012
On June 29, 2012, a severe storm caused significant physical damage to the DCC. As a result, at least 10
buildings sustained roof damage and require repair and or replacement. Roof top HVAC units on a housing unit
were damaged and or blown from the roof of the building and need to be repaired or replaced. 2 Vendors for
this job.
#1 Sterling Commercial Roofing, Inc. is repairing and replacing the damaged roofs.
#2 Loescher Heating and Air Conditioning, is evaluating and repairing/replacing the housing unit roof to HVAC
units.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Various Vendors Notary Date: 7/10/2012
Estimate Actual FY QTR
State Cost: $300,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 31 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
67 CAPITAL DEVELOPMENT BOARD
Filed: 8/1/2012
The Governor has determined that IYC - Joliet will close by Oct 31, 2012. The DJJ therefore must make
emergency preparations to relocate maximum security residents from Joliet to IYC- St Charles. Based on the
accelerated schedule presented by the A/E on the renovation and upgrade project already underway, the
project will not be completed with the six cottages ready to occupy until February 2013. Every additional
month that IYC-Joliet would have to remain open requires up to an additional 1.7 million in operating funds that
are not available. GOMB has indicated that there is funding in the budget to keep IYC-Joliet open until the end
of 2012.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Various Vendors Notary Date: 7/30/2012
Estimate Actual FY QTR
State Cost: $4,091,939.00 $0.00 13 1
Federal Cost $0.00 $0.00
68 CAPITAL DEVELOPMENT BOARD
Filed: 8/3/2012
On June 29 a severe storm caused physical damage to the Dixon Corr. Ctr. As a result at least 10 buildings
sustained roof damage and require repair or replacement. Roof to HVAC units on a housing unit were damaged
and or blown from the roof of the building and need to be repaired or replaced.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Various Notary Date: 8/1/2012
Estimate Actual FY QTR
State Cost: $350,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 32 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
69 CAPITAL DEVELOPMENT BOARD
Filed: 9/4/2012
The Fourth District appellate Court Waterway transformer is failing. It is leaking fluid and is incorrectly wired.
The transformer is no longer capable of providing adequate and reliable service to the Fourth District Appellate
Courthouse and is the only source of electricity to the building. The oil supply in this transformer cannot be
readily replenished, and the extensive oil leaks have led to overheating, with melting and peeling of nearby paint.
When in session Appellate Court judges maintain residency in the building.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: B & B Electric Notary Date: 8/30/2012
Estimate Actual FY QTR
State Cost: $50,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
70 CAPITAL DEVELOPMENT BOARD
Filed: 9/18/2012
The sanitary force main, northeast of Kelso Hollow is very fragile, failed and is exposed at several locations
within at least 2 ravines. The existing sanitary systems is over 40 years old and due to the age and condition of
the pipe, additional breaks may occur in different locations creating serious environmental and public health
concerns. The scope provides for replacing the force main sewage pipe lift station to the Village sewer system.
Also replacing one nonfunctioning force main pump and if necessary installing storm water culverts.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Petersburg Plumbing Notary Date: 9/14/2012
Estimate Actual FY QTR
State Cost: $50,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 33 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
71 CAPITAL DEVELOPMENT BOARD
Filed: 9/18/2012
The roof at the Power House building at the East Moline Correctional Center has extensive damage and is in
non-repairable condition. The Power House provides the heating, air conditioning, domestic hot water and
steam for the entire facility. The roof needs replacement prior to the winter season to insure the integrity of the
building's contents.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Various Vendors Notary Date: 9/14/2012
Estimate Actual FY QTR
State Cost: $300,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
72 ILLINOIS POWER AGENCY
Filed: 9/11/2012
The deadline to renew this contract was overlooked. In order for the Agency to meet the September 2012 filing
deadlines for required GAAP packages and financial statements to the Comptroller, this contract is in need of
an extension. Additionally, the Agency is working with the vendor to complete the Operations & Reporting
Manuals by the expected end date.
Signed By: Kristene Callanta, CFO
Vendor: Crowe Horwath, LLP Notary Date: 8/31/2012
Estimate Actual FY QTR
State Cost: $30,500.00 $0.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 34 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
73 ENVIRONMENTAL PROTECTION AGENCY
Filed: 8/31/2012
The Agency is seeking to extend the Master Contract #4015354. The contract expires on August 31, 2012.
This contract allows the agency to purchase known chemical standards that are utilized for comparison against
samples that are taken from drinking water, waste water, hazardous waste, rivers and streams. The known
chemical standards are used to compare the samples to known compounds for identification and concentration.
This contract extension is needed to allow for the continuation of successful sampling and testing, Successful
testing is ct=critical to the health and safety of the citizens of the state.
Signed By: John Kim, Interim Director
Vendor: Absolute Standard, Inc. Notary Date: 8/31/2012
Estimate Actual FY QTR
State Cost: $15,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
74 HOUSING DEVELOPMENT AUTHORITY, ILLINOIS
Filed: 7/20/2012
The Authority and US Bank are still in the process of negotiating the new contract and will not have negotiations
finalized by the expiration of the emergency contract on July 11, 2012. To avoid serious disruption to State
services the Authority needs to extend the emergency contract an additional 90 calendar days. This additional
time will allow for the Authority and US Bank to conclude negotiations and enter into a new contract.
Signed By: Amanda Carone, Legal Dept Admin
Vendor: US Bank Notary Date: 7/11/2012
Estimate Actual FY QTR
State Cost: $275,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 35 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
75 HOUSING DEVELOPMENT AUTHORITY, ILLINOIS
Filed: 8/17/2012
This is an extension of the Emergency Affidavit 12-4 # 45. The authority is in need of an extension of its
emergency contract for the Services for an additional 90 days to provide sufficient time to complete the RFP
process.
Signed By: Amanda Carone, Legal Dept Administrator
Vendor: McGuireWoods and IL Gov Consul Notary Date: 8/9/2012
Estimate Actual FY QTR
State Cost: $0.00 $30,000.00 13 1
Federal Cost $0.00 $0.00
76 HOUSING DEVELOPMENT AUTHORITY, ILLINOIS
Filed: 8/31/2012
The Authority requires the services of Municipal Housing Investment Banking firms to issue a sell debt and
purchase and settle mortgage-backed securities. Through the issuance and sale of debt along with settlement of
securities, the Authority and the State will be able to accomplish its mission of providing decent, safe and
sanitary housing for persons and families of low and moderate income and residential mortgages.
Signed By: Amanda Carone, Legal Dept Administrator
Vendor: Various Vendors Notary Date: 8/27/2012
Estimate Actual FY QTR
State Cost: $461,250.00 $0.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 36 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
77 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 4/2/2012
The Tollway requires a supplement to this existing contract since there are not sufficient dollars to complete
acquisition of approximately 1 billion dollars worth of real estate, resulting from the approval of the "Move
Illinois" program.
Signed By: John Donato, Chief of Procurement
Vendor: Civiltech Engineering, Inc. Notary Date: 3/23/2012
Estimate Actual FY QTR
State Cost: $0.00 $50,000.00 13 1
Federal Cost $0.00 $0.00
78 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 7/11/2012
Toll Plaza 61 is a 24 hour manned collection center. Currently three critical HVAX systems are in need of
repair. Without cooling inside the booths, temps can reach unsafe levels. Two of the three systems supply
cooling for the tollbooths that are staffed. The third system is a back-up systems that supports Toll way
communications equipment. Without this back-up system, communications equipment could malfunction or be
destroyed due to the extreme heat should the primary HVAC fail. Communications equipment is vital to
providing service, as it is required to dispatch ISP and Toll way emergency equipment that operate system wide.
Signed By: John Donato, Chief of Procurement
Vendor: Complete Temperature Systems Notary Date: 7/3/2012
Estimate Actual FY QTR
State Cost: $0.00 $47,500.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 37 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
79 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 8/1/2012
The original Emergency Purchase Affidavit was for June 1, 2012 - August 29, 2012 with an estimated cost of
$853,050.00. This new affidavit is a for a 7 month extension at a cost of $1,137,400 for a total of $1,990,450.
This is for FY 12 4th Qtr and FY13 Qtr 1
Signed By: John Donato, Chief Procurement
Vendor: IGOR the WatchDog Notary Date: 7/10/2012
Estimate Actual FY QTR
State Cost: $1,990,450.00 $0.00 13 1
Federal Cost $0.00 $0.00
80 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 8/15/2012
On May 18, 2012 the Tollway was notified by its construction manager, Dynasty Group that the salt dome
located at the M-8 maintenance yard displayed elements of structural deterioration. It was recommended the
salt dome superstructure be demolished and replaced with a new salt dome.
Signed By: John Donato, Chief of Procurement
Vendor: Penn Services, LLC Notary Date:
Estimate Actual FY QTR
State Cost: $470,000.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 38 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
81 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 9/7/2012
This is a six month extension of Emergency Purchase Affidavit 12-3 #95, the estimated cost is now
$5,310,000.00.
This is to provide a means for uninterrupted call center operations, to ensure continuous services and associated
revenue for Illinois Tollway customers.
Signed By: ,
Vendor: TransCore LP Notary Date: 8/15/2012
Estimate Actual FY QTR
State Cost: $5,310,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
82 CHICAGO STATE UNIVERSITY
Filed: 8/10/2012
The University is currently without a vendor to provide support for its telephone and adjunct systems that enable
communications internally and externally. This puts the University at risk and offers a liability because the
University is unable to offer Telecommunications service to customers, staff or students.
Signed By: Glenn Meeks, VP of Administration
Vendor: AT & T Notary Date: 8/7/2012
Estimate Actual FY QTR
State Cost: $75,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 39 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
83 CHICAGO STATE UNIVERSITY
Filed: 8/13/2012
The institution requires the emergency purchase of NCAA Group Basic Accident Medical insurance coverage
for student-athletes which is necessary to continue operation of its intercollegiate athletics program in a manner
that mitigates significant health and financial risks and is in the best interest of the institution.
Signed By: Glenn Meeks, VP of Admin
Vendor: Summit America Insurance Notary Date: 8/9/2012
Estimate Actual FY QTR
State Cost: $79,100.00 $0.00 13 1
Federal Cost $0.00 $0.00
84 SOUTHERN ILLINOIS UNIVERSITY
Filed: 7/26/2012
Due to misinterpretation of the original contract the renewal date has passed. The LMS is the primary source
for all of our online courses, as well as a resource for approximately 85% of on-campus courses. We cannot
meet the teaching needs of the University in the interim without an LMS, which provides course-work, testing,
surveys, ePortfolios.
Signed By: Debbie Abell, Interim Dir of Procurement Ser
Vendor: Desire 2 Learn Notary Date: 7/24/2012
Estimate Actual FY QTR
State Cost: $0.00 $78,294.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 40 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
85 UNIVERSITY OF ILLINOIS
Filed:
On Aug 3, 2012 the underground High temperature water piping began to leak from the 728 W. Roosevelt
building. This vendor is familiar with the University campus.
Signed By: Kevin Fair, Interim Director
Vendor: Kroeschell Service Notary Date: 8/9/2012
Estimate Actual FY QTR
State Cost: $100,000.00 13 1
Federal Cost $0.00 $0.00
86 UNIVERSITY OF ILLINOIS
Filed: 7/5/2012
OK Enterprises has for sale a used forage harvester and heads that would be configured to our specifications
for cut length and discharge method to meet our research needs. Time is of the essence, this machine will not be
on the market long enough to institute a formal procurement process.
Signed By: Janet Milbrandt, Interim Director
Vendor: OK Enterprises, LLC Notary Date: 7/2/2012
Estimate Actual FY QTR
State Cost: $0.00 $101,000.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 41 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
87 UNIVERSITY OF ILLINOIS
Filed: 7/10/2012
The old chiller system for the Student Service Auxiliary Building at 1200 W. Harrison St, Chicago, IL started to
fail.
On June 27th the Purchase order P0646130 was approved to provide the emergency rental (one month) of a
40 ton portable trailer chiller and the labor associated to tie the temporary chiller into the building chilled water
system.
Signed By: Kevin Fair, Dir of Purchasing
Vendor: Kroeschell Services, Inc. Notary Date: 6/28/2012
Estimate Actual FY QTR
State Cost: $100,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
88 UNIVERSITY OF ILLINOIS
Filed: 7/16/2012
A contract was negotiated in 2004 with the University of Chicago Hospitals to provide Radiation Oncology
services as the University of Illinois Hospital at Chicago does not employ Specialized personnel. The services
include Four full time attending Physicians, Tow Full time PhD Medical Physicists and Five Resident Physicians.
These personnel services are to be available 24/7 for all 365 days per year for onsite impatient and outpatient
Radiation Oncology services.
Signed By: Kevin Fair, Interim Dir of Purchasing
Vendor: University of Chicago Notary Date: 7/12/2012
Estimate Actual FY QTR
State Cost: $639,350.75 $0.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 42 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
89 UNIVERSITY OF ILLINOIS
Filed: 9/17/2012
A contract was negotiated in 2009 with the Center for Children's Digestive Health to provide Gastroenterology
services to the Pediatric Unit of the U of I Hospital and Health Sciences System. The contract expires on Sept
15, 2012. This emergency procurement will provide uninterrupted Gastroenterology service coverage until a
formal solicitation process is completed.
Signed By: Kevin Fair, Dir of Purchasing U of I Chicago
Vendor: Center for Children's Digestiv Notary Date: 9/13/2012
Estimate Actual FY QTR
State Cost: $100,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
90 WESTERN ILLINOIS UNIVERSITY
Filed: 7/13/2012
The existing Trane centrifugal chiller at Currens Hall was damaged in a fire on June 28, 2012. Offices and
classes had to be relocated while the building was closed due to lack of cooling during the extremely high
temperatures. A temporary rental chiller was installed allowing the building to be open for business on July 2,
2012. The University awarded a contract to the chiller manufacturer for the necessary parts and repair service
to get the existing chiller back up and running.
Signed By: Lora Lidaywa, Purchasing Officer
Vendor: Trane, Inc. Notary Date: 7/11/2012
Estimate Actual FY QTR
State Cost: $0.00 $96,638.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 43 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
91 AGRICULTURE - GENERAL OFFICE
Filed: 8/31/2012
A letter was received dated August 30, 2012 reporting the actual cost of item # 25 of 13-1 reported as
$52,000.
Signed By: Laurel Leuenberger, Agency Procurement Officer
Vendor: KMS Promotions Notary Date: 8/30/2012
Estimate Actual FY QTR
State Cost: $0.00 $52,000.00 13 1
Federal Cost $0.00 $0.00
92 CENTRAL MANAGEMENT SERVICES
Filed: 8/2/2012
A letter was received on Aug 1, 2012 for an actual cost of $779,361, from 1/1/12 - 3/3/12 then extended
from 3/3112 - 7/28/12 with a letter dated Aug 22, 2012 for an actual cost of $2,143,706.27. For a final actual
cost of $2,923,067.41.
Signed By: Jan Morrow, COO
Vendor: Fisher Scientific Co. Notary Date: 8/15/2012
Estimate Actual FY QTR
State Cost: $979,361.14 $2,923,067.41 13 1
Federal Cost $0.00 $0.00
93 CENTRAL MANAGEMENT SERVICES
Filed: 9/10/2012
A letter was received dated Sept 7, 2012 reporting the actual cost of Item# 8 FY12 Quarter 4 as
$1,057,230.00.
Signed By: James Ellenberg, Manager
Vendor: Sprint Communications Notary Date: 9/7/2012
Estimate Actual FY QTR
State Cost: $935,598.72 $1,057,230.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 44 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
94 COMMERCE AND ECONOMIC OPPORTUNITY,
Filed: 5/18/2012
Letter was received on May 17, 2012 for a Final Cost of $191,305.51 Item # 10 in FY 12-1
Signed By: David Vaught, Acting Dir of DCEO
Vendor: Daniel Edetman Notary Date:
Estimate Actual FY QTR
State Cost: $224,000.00 $191,305.51 13 1
Federal Cost $0.00 $0.00
95 DEPARTMENT OF JUVENILE JUSTICE
Filed: 8/17/2012
A letter was received on August 15, 2012 for the actual cost of Item # 14, FY 12-4, final cost $60,000.
Signed By: Michael Steward, Superintendent
Vendor: Exclusive Construction Service Notary Date: 8/9/2012
Estimate Actual FY QTR
State Cost: $60,000.00 $60,000.00 13 1
Federal Cost $0.00 $0.00
96 DEPARTMENT OF JUVENILE JUSTICE
Filed: 8/29/2012
A letter was received on August 22, 2012 for Item # 19 FY11-4, Item #16 FY12-1, Item # 22 FY 12-2
Item# 12-3 #22
Original Affidavit had a start date of 4-20-11 to 7-18-11, contract extension for 7-19-11 to 10-15-11,
contract extension 10-16-11 to 1-13-12, contract extension 1-14-12 to 4-12-12 for a total of $161,840.45.
Signed By: ,
Vendor: Wells Center Notary Date: 4/5/2012
Estimate Actual FY QTR
State Cost: $0.00 $161,840.45 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 45 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
97 CORRECTIONS - GENERAL OFFICE
Filed: 5/2/2012
A letter was received on May 1, 2012 with a final cost of $63,781.76 for item # 12 FY 11-2
Signed By: Nicki Patterson, Deputy Chief Procurement Offic
Vendor: Various Notary Date:
Estimate Actual FY QTR
State Cost: $200,000.00 $63,781.76 13 1
Federal Cost $0.00 $0.00
98 CORRECTIONS - GENERAL OFFICE
Filed: 9/4/2012
A letter was received on August 28, 2012 for Item# 16 FY 13-1, for a Final cost of $52,009.00
Signed By: Nedra Chandler, Warden at Dixon
Vendor: Patten Energy System Notary Date: 8/23/2012
Estimate Actual FY QTR
State Cost: $56,000.00 $52,009.00 13 1
Federal Cost $0.00 $0.00
99 CORRECTIONS - GENERAL OFFICE
Filed: 9/4/2012
Letter was received on August 29, 2012 for Item # 25 for FY12-2, actual cost $115,522.50
Signed By: Marcus Hardy, Warden At Stateville
Vendor: Retrieval Business Systems Notary Date: 8/24/2012
Estimate Actual FY QTR
State Cost: $36,720.00 $115,522.50 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 46 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
100 CORRECTIONS - GENERAL OFFICE
Filed: 9/4/2012
A letter was received on August 28, 2012 for Item # 33 FY12-2 and Item# 9 FY12-3 for a final cost of
$174,925.47
Item# 9 FY12-3 was a contract extension.
Signed By: Shelith Hansbro, Warden of Decatur
Vendor: Wells Center Notary Date: 8/22/2012
Estimate Actual FY QTR
State Cost: $183,068.82 $174,925.47 13 1
Federal Cost $0.00 $0.00
101 CORRECTIONS - GENERAL OFFICE
Filed: 9/4/2012
A letter was received on August 29, 2012 for the final cost of item # 32 FY 21-2 @ $148,634.50
Signed By: James Clinton, Acting Superintendent
Vendor: Various Vendors Notary Date: 8/22/2012
Estimate Actual FY QTR
State Cost: $163,687.50 $148,634.50 13 1
Federal Cost $0.00 $0.00
102 CORRECTIONS - GENERAL OFFICE
Filed: 9/4/2012
A letter was received for the actual cost of item # 28 FY 12-2 @ $51,350
Signed By: Marcus Hardy, Warden @ Stateville
Vendor: Marcus Food Co. Notary Date: 8/24/2012
Estimate Actual FY QTR
State Cost: $51,350.00 $51,350.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 47 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
103 CORRECTIONS - GENERAL OFFICE
Filed: 9/5/2012
A letter was received on August 30,2012 for item # 4 FY10-3 for a final cost of $174,620.80
Signed By: Donald Gaetz, Warden at Menard
Vendor: Kehrer Bros Const Co. Notary Date:
Estimate Actual FY QTR
State Cost: $450,000.00 $174,620.80 13 1
Federal Cost $0.00 $0.00
104 CORRECTIONS - GENERAL OFFICE
Filed: 9/5/2012
A letter was received on August 27, 2012 for a final cost of Item# 12 FY10-4, $36,443.31
Signed By: Jody Hathaway, Warden
Vendor: Heartland Mechanical Notary Date:
Estimate Actual FY QTR
State Cost: $229,500.00 $36,443.31 13 1
Federal Cost $0.00 $0.00
105 CORRECTIONS, CORRECTIONAL CENTER - HILL
Filed: 6/1/2012
A letter was received on May 31, 2012 for an actual cost of item# 22 FY12-2 @ $14,997.21
Signed By: Tim Gleason, Chief Executive Officer
Vendor: Mechanical Services Notary Date: 5/17/2012
Estimate Actual FY QTR
State Cost: $40,000.00 $14,997.21 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 48 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
106 CORRECTIONS, CORRECTIONAL CENTER - JACKSONVILLE
Filed: 8/29/2012
A letter was received on August 22,2012 for the actual cost of item # 30 FY12-2 @ $67,734.44
Signed By: Glen Austin, Warden
Vendor: Civigenics Notary Date: 8/17/2012
Estimate Actual FY QTR
State Cost: $68,832.54 $67,734.44 13 1
Federal Cost $0.00 $0.00
107 CORRECTIONS, CORRECTIONAL CENTER - MENARD
Filed: 7/24/2012
There is no master contract for Terry Cloth material. This material is required by Illinois Correctional Industries
to manufacture Terry Towels, Terry Washcloths and Bibs that are supplies to residents in State mental health
facilities, residents in the Illinois Department of Juvenile Justice centers and inmates in the Illinois Department of
Corrections. Without this material Menard Correctional Industries will be unable to meet current and back
orders.
A replacement contract is not due to be in place until at least October.
A letter was received on September 24 for the Final Cost $167,670.09
Signed By: Bill Westfall, ICI Supervisor
Vendor: J. Weinstein & Sons, Inc. Notary Date: 7/17/2012
Estimate Actual FY QTR
State Cost: $167,750.00 $167,670.09 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 49 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
108 CORRECTIONS, CORRECTIONAL CENTER - MENARD
Filed: 7/24/2012
Illinois Correctional Industries manufactures pillowcases and sheets which are provided to State mental health
centers and residents in the IL Dept of Juv Justice centers and inmates in the IL Dept of Corrections.
There is no master contract for 66' wide sheet material.
A letter was received on Sept 24, 2012 for a Final Cost $ 92,000.00
Signed By: Bill Westfall, ICI Supervisor
Vendor: American Textiles Systems Notary Date: 7/17/2012
Estimate Actual FY QTR
State Cost: $92,000.00 $0.00 13 1
Federal Cost $0.00 $0.00
109 CORRECTIONS, CORRECTIONAL CENTER - STATEVILLE
Filed: 9/4/2012
A letter was received on August 29, 2012 for item # 18 FY 12-3 @ $52,192.71
Signed By: Marcus Hardy, Warden
Vendor: Black Dog Chicago Corp Notary Date: 8/24/2012
Estimate Actual FY QTR
State Cost: $52,200.00 $52,192.71 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 50 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
110 LOTTERY, DEPARTMENT OF THE
Filed: 9/17/2012
A letter was received on Sept 12, 2012 for actual cost for Item# 38- FY 12-2 @ $32,461.25
Contract period was from 12/14/11 to 3/9/12
Signed By: Maye Kelsey, State Purchasing Officer
Vendor: Express Services Notary Date: 9/9/2012
Estimate Actual FY QTR
State Cost: $38,000.00 $32,461.25 13 1
Federal Cost $0.00 $0.00
111 LOTTERY, DEPARTMENT OF THE
Filed: 9/21/2012
A letter was received on September 12, 2012 for the actual cost of an extended contract Item# 38 FY 12-2.
Contract period was 12/14/11 to 3/9/12
The actual cost of this item# 28 FY 12-3 for $26,788.56
Contract period was 3/10/12 to 5/23/12
Signed By: Maye Kelsey, State Purchasing Officer
Vendor: Express Services Notary Date: 9/9/2012
Estimate Actual FY QTR
State Cost: $33,781.12 $26,788.56 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 51 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
112 MENTAL HEALTH CENTER - CHICAGO READ
Filed: 8/30/2012
A letter was received on August 23, 2012 for the actual cost of Item# 27 FY 12-4 for $46,573.00
Signed By: Ellen Otomo, Hospital Administrator
Vendor: Fox Valley Fire and Safety Notary Date: 8/3/2012
Estimate Actual FY QTR
State Cost: $55,000.00 $46,573.00 13 1
Federal Cost $0.00 $0.00
113 REVENUE, DEPARTMENT OF
Filed: 9/13/2012
A letter was received for Item# 32 FY 12-4 for an actual cost. There was no cost affiliated with the Affidavit,
emergency was not needed.
Signed By: Michelle Casey, State Purchasing Officer
Vendor: Manpower Notary Date: 9/12/2012
Estimate Actual FY QTR
State Cost: $0.00 $0.00 13 1
Federal Cost $0.00 $0.00
114 TRANSPORTATION, DEPARTMENT OF
Filed: 7/20/2012
A letter was received on July 19, 2012 for Item # 38 FY 12-4 for a final cost of $71,000
Signed By: Bill Grumloh, Chief Procurement Officer
Vendor: K-Five Construction Notary Date:
Estimate Actual FY QTR
State Cost: $71,000.00 $71,000.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 52 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
115 TRANSPORTATION, DEPARTMENT OF
Filed: 7/24/2012
A letter was received on July 23, 2012 for Item # 41 Fy 12-3 for a actual cost of $209,485.61
Signed By: Omer Osman, Deputy Director
Vendor: Mike's Inc. Notary Date: 7/23/2012
Estimate Actual FY QTR
State Cost: $210,000.00 $209,485.61 13 1
Federal Cost $0.00 $0.00
116 TRANSPORTATION, DEPARTMENT OF
Filed: 7/24/2012
A letter was received on July 23, 2012 for Item# 37 FY 12-4 for an actual cost of $68,193.00
Signed By: Omer Osman, Deputy Dir., Region 5
Vendor: Heartland Pump Rental and Sale Notary Date: 7/23/2012
Estimate Actual FY QTR
State Cost: $70,000.00 $68,193.00 13 1
Federal Cost $0.00 $0.00
117 TRANSPORTATION, DEPARTMENT OF
Filed: 8/16/2012
A letter was received on August 15, 2012 for the final cost of Item # 49 Fy12-1. Final Cost $628,422.29
Signed By: Susan Shea, Dir of Aeronautics
Vendor: Hanson Professional Services Notary Date: 8/15/2012
Estimate Actual FY QTR
State Cost: $1,036,650.15 $628,422.29 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 53 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
118 TRANSPORTATION, DEPARTMENT OF
Filed: 8/17/2012
A letter was received on August 16, 2012 for an actual cost for Item3 50 FY 12-1, Actual Cost $ $64,715.20
Signed By: Roger Driskell, Deputy Dir of Highways
Vendor: R & S Construction Notary Date: 8/15/2012
Estimate Actual FY QTR
State Cost: $60,000.00 $64,715.20 13 1
Federal Cost $0.00 $0.00
119 TRANSPORTATION, DEPARTMENT OF
Filed: 8/29/2012
A letter was received on August 28,2012 for the actual cost of Item# 65 FY 12-4 @ $88,295.55
Signed By: Lori Campbell, Interim Bureau Chief
Vendor: McGladrey & Pullen LLP Notary Date: 8/24/2012
Estimate Actual FY QTR
State Cost: $95,000.00 $88,295.55 13 1
Federal Cost $0.00 $0.00
120 TRANSPORTATION, DEPARTMENT OF
Filed: 8/30/2012
A letter was received for an actual cost of item# 36 FY 12-4 for $129,043.41
Signed By: ,
Vendor: Stark Excavating Notary Date:
Estimate Actual FY QTR
State Cost: $250,000.00 $129,043.41 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 54 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
121 TRANSPORTATION, DEPARTMENT OF
Filed: 9/6/2012
A letter was received on September 5, 2012 for an actual cost of Item# 48 FY 12-1 for and actual cost of
$44,784.58
Signed By: Aaron Weatherholt, Deputy Director
Vendor: Walz Scales Notary Date:
Estimate Actual FY QTR
State Cost: $47,500.00 $44,784.58 13 1
Federal Cost $0.00 $0.00
122 TRANSPORTATION, DEPARTMENT OF
Filed: 9/6/2012
A letter was received on September 5, 2012 for item# 57 FY12-1 for $60,000
Signed By: Aaron Weatherholt, Deputy Director
Vendor: SAIC Notary Date: 9/4/2012
Estimate Actual FY QTR
State Cost: $60,000.00 $60,000.00 13 1
Federal Cost $0.00 $0.00
123 TRANSPORTATION, DEPARTMENT OF
Filed: 9/21/2012
A letter was received on Sept 20, 2012 for Item # 39 FY 12-4 for an actual cost of $325,000.
Signed By: William Frey, Interim Director
Vendor: AeroMetric Notary Date: 9/19/2012
Estimate Actual FY QTR
State Cost: $585,000.00 $325,000.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 55 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
124 CAPITAL DEVELOPMENT BOARD
Filed:
A letter was received on May 1, 2012 for Item# 46 FY 12-3 for a Final Cost of #32,100
Signed By: Nicki Patterson, Deputy Chief Procurement Offic
Vendor: Span Systems Notary Date:
Estimate Actual FY QTR
State Cost: $50,000.00 $23,100.00 13 1
Federal Cost $0.00 $0.00
125 CAPITAL DEVELOPMENT BOARD
Filed: 5/2/2012
A letter was received on May 1, 2012 for Actual Cost of Item# 58 FY 11-4 for $198,631.53
Signed By: Nicki Patterson, Deputy Chief Procurement Offic
Vendor: Commercial Mechanical Notary Date:
Estimate Actual FY QTR
State Cost: $316,582.00 $198,631.53 13 1
Federal Cost $0.00 $0.00
126 CAPITAL DEVELOPMENT BOARD
Filed: 5/3/2012
A letter was received on May 2, 2012 for the actual cost of Item # 65 12-1 for an Actual Cost of $75,980
Signed By: Nicki Patterson, Deputy Chief Procurement Offic
Vendor: Elens & Maichin Roofing Notary Date:
Estimate Actual FY QTR
State Cost: $90,000.00 $75,980.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 56 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
127 CAPITAL DEVELOPMENT BOARD
Filed: 8/2/2012
A letter was received on August 1, 2012 for the Actual Cost of Item# 59 FY 12-2 is $74,830
Signed By: Nicki Patterson, Deputy Chief Procurement Offic
Vendor: Elens Maichin Roofing Notary Date:
Estimate Actual FY QTR
State Cost: $90,000.00 $74,830.00 13 1
Federal Cost $0.00 $0.00
128 CAPITAL DEVELOPMENT BOARD
Filed: 8/3/2012
A letter was received on August 1, 2012 for Item# 63 FY 12-1 for Actual Costs Total $62,392
Heartland Medical Est - $36,742 Actual - $31,437.42
Geissler Roofing Est - $12,500 Actual - $5,881.00
Lee's Tree Service Est - $8,000 Actual $9,500
Martin Electrical Est - $30,398 Actual $15,574
Signed By: Nicki Patterson,
Vendor: Various Vendors Notary Date:
Estimate Actual FY QTR
State Cost: $87,640.00 $62,392.42 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 57 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
129 CAPITAL DEVELOPMENT BOARD
Filed: 8/20/2012
A letter was received on August 17, 2012 for Item# 63 FY 12-1 for the Actual Cost $1,343,771.24
Signed By: Nicki Patterson, Deputy Chief Procurement Offic
Vendor: Various Vendors Notary Date: 7/12/2012
Estimate Actual FY QTR
State Cost: $1,000,000.00 $1,343,771.24 13 1
Federal Cost $0.00 $0.00
130 CAPITAL DEVELOPMENT BOARD
Filed: 8/31/2012
A letter was received on August 27, 2012 for Item# 48 FY 12-3 for an Actual Cost of $630,449.18
Signed By: Nicki Patterson, Deputy Chief Procurement Offic
Vendor: Span Systems Notary Date:
Estimate Actual FY QTR
State Cost: $700,000.00 $630,449.18 13 1
Federal Cost $0.00 $0.00
131 CAPITAL DEVELOPMENT BOARD
Filed: 9/5/2012
A letter was received on August 27, 2012 for Item # 27 FY10-4 for an Actual Cost of $529,283.66
Signed By: Nicki Patterson,
Vendor: Henson Robinson Co Notary Date:
Estimate Actual FY QTR
State Cost: $650,000.00 $529,283.66 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 58 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
132 CAPITAL DEVELOPMENT BOARD
Filed: 9/5/2012
A letter was received for Item # 62 FY 12-1 for a Actual Cost of $28,310.61
Signed By: Nicki Patterson, Deputy Chief Procurement Offic
Vendor: Jim Taylor Notary Date:
Estimate Actual FY QTR
State Cost: $87,640.00 $28,310.61 13 1
Federal Cost $0.00 $0.00
133 ENVIRONMENTAL PROTECTION AGENCY
Filed: 7/19/2012
A letter was received on July 18, 2012 for final cost of Item# 43 FY 12-4 @ $62,690.97
Signed By: Tricia Leezer,
Vendor: Extra Mile Public Relations Notary Date: 7/18/2012
Estimate Actual FY QTR
State Cost: $65,000.00 $62,690.97 13 1
Federal Cost $0.00 $0.00
134 ENVIRONMENTAL PROTECTION AGENCY
Filed: 8/9/2012
A letter was received on August 6, 2012
This is the Final Cost for Item # 63 FY12-2 and the extension of Item # 54 FY12-3 Final - $35,167.25
Signed By: Tricia Leezer,
Vendor: Bodine Environmental Notary Date: 8/3/2012
Estimate Actual FY QTR
State Cost: $89,067.73 $35,167.25 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 59 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
135 ENVIRONMENTAL PROTECTION AGENCY
Filed: 8/9/2012
A letter was received on August 6, 2012
This is the Final Cost for Item # 62 FY12-2 and the extension of Item # 53 FY12-3 Final - $54,359.02
Signed By: Tricia Leezer,
Vendor: Bodine Environmental Notary Date: 8/3/2012
Estimate Actual FY QTR
State Cost: $91,729.30 $54,359.02 13 1
Federal Cost $0.00 $0.00
136 ENVIRONMENTAL PROTECTION AGENCY
Filed: 8/9/2012
A letter was received on August 6, 2012
This is the Final Cost for Item # 61 FY12-2 and the extension of Item # 52 FY12-3 Final - 156,277.70
Signed By: Tricia Leezer, State Purchasing Officer
Vendor: Bodine Environmental Services Notary Date: 8/3/2012
Estimate Actual FY QTR
State Cost: $221,774.55 $156,277.70 13 1
Federal Cost $0.00 $0.00
137 HISTORIC PRESERVATION AGENCY
Filed: 9/5/2012
A letter was received on August 27, 2012 for Item# 32 FY10-2 for a final cost $264,619.88
Signed By: Nicki Patterson, Deputy Chief Procurement Offic
Vendor: Designed Roofing Systems Notary Date:
Estimate Actual FY QTR
State Cost: $325,000.00 $264,619.88 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 60 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
138 HOUSING DEVELOPMENT AUTHORITY, ILLINOIS
Filed: 8/14/2012
A letter was received on August 10, 2012 for Item# 44 FY 12-3 for a Final Cost of $27,500
Signed By: Brian Quinn, State Purchasing Officer
Vendor: U.S. Bank Notary Date: 8/9/2012
Estimate Actual FY QTR
State Cost: $27,500.00 $27,500.00 13 1
Federal Cost $0.00 $0.00
139 ILLINOIS MEDICAL DISTRICT COMMISSION
Filed: 9/18/2012
A letter was received on Sept 18, 2012, for the Final Cost of Item# 46 FY 12-4 @ $22,890.15
Signed By: Mark Jamil, Chief Legal Counsel
Vendor: Borschnack. Pelletier Notary Date: 9/13/2012
Estimate Actual FY QTR
State Cost: $30,000.00 $22,890.15 13 1
Federal Cost $0.00 $0.00
140 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 9/11/2012
A letter was received on Sept 11, 2012 for the Final Cost of item# 66 FY12-3 for $1,263.00
Signed By: ,
Vendor: Carl Isermann Notary Date: 9/10/2012
Estimate Actual FY QTR
State Cost: $90,500.00 $1,263.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 61 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
141 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 9/11/2012
A letter was received on Sept 11, 2012 for the Final Cost of item# 63 FY 12-3 for $1,900
Signed By: ,
Vendor: Lawrence Necheles Notary Date: 9/10/2012
Estimate Actual FY QTR
State Cost: $103,320.50 $1,900.00 13 1
Federal Cost $0.00 $0.00
142 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 9/11/2012
A letter was received on Sept 11, 2012 for item# 65 FY 12-3 for the Final Cost - $788.00
Signed By: ,
Vendor: Frederick Depasquale Notary Date: 9/10/2012
Estimate Actual FY QTR
State Cost: $5,712.50 $788.00 13 1
Federal Cost $0.00 $0.00
143 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 9/11/2012
A letter was received on Sept 11, 2012 for the Final Cost of item # 61 FY 12-3 for $2,813.00
Signed By: ,
Vendor: Marcie Claus Notary Date: 9/10/2012
Estimate Actual FY QTR
State Cost: $10,725.00 $2,813.00 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 62 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
144 NORTHERN ILLINOIS UNIVERSITY
Filed: 7/19/2012
A letter was received on July 19, 2012 for the Final Cost of item# 73 FY12-1 for $103,729.15
Signed By: Ben Bagby,
Vendor: Travelex International Notary Date:
Estimate Actual FY QTR
State Cost: $78,000.00 $103,729.15 13 1
Federal Cost $0.00 $0.00
144 NORTHERN ILLINOIS UNIVERSITY
Filed: 7/3/2012
A letter was received on July 3, 2012 for the Final Cost of item# 76 FY 12-2 @ $145,412.05
Signed By: Al Mueller, Director of Procurement
Vendor: Marriott Hotel in Mobile, AL Notary Date:
Estimate Actual FY QTR
State Cost: $160,000.00 $145,412.05 13 1
Federal Cost $0.00 $0.00
145 NORTHERN ILLINOIS UNIVERSITY
Filed: 7/19/2012
A letter was received on July 19, 2012 for item # 73 FY 12-1 @ $103,729.15
Signed By: Ben Bagby, Chief Procurement Officer
Vendor: Travelex International Notary Date:
Estimate Actual FY QTR
State Cost: $78,000.00 $103,729.15 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 63 of 64
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2012 through September 30, 2012
146 SOUTHERN ILLINOIS UNIVERSITY
Filed: 7/5/2012
The order to Dryer is for Labor, Tools, Equipment and material required to provide new code compliant wet
pipe sprinkler protection for existing system in the existing Art and Design Building. Needs to be completed
before classes in August.
Letter received during same quarter for Final cost item FY13-1 $137,330.00
Signed By: Nancy Fairless, Dir of Purchasing
Vendor: Dreyer Investment Corp. Notary Date: 6/28/2012
Estimate Actual FY QTR
State Cost: $142,300.00 $137,330.00 13 1
Federal Cost $0.00 $0.00
147 UNIVERSITY OF ILLINOIS
Filed: 8/20/2012
A letter was received on July 20, 2012 for the Actual Cost of item # 103 FY 12-3 @ $107,898.02
Signed By: Janet Milbrandt, Interim Director of Purchasing
Vendor: Weatherby Locums, Inc. Notary Date:
Estimate Actual FY QTR
State Cost: $450,000.00 $107,898.02 13 1
Federal Cost $0.00 $0.00
10/16/2012 rptQuarterlyWeb Page 64 of 64