LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
1 AUDITOR GENERAL - OFFICE OF THE
Filed: 11/26/2012
Actual Cost for Conducting an audit the the Illinois Power Agency
Signed By: Bruce Bullard, Director
Vendor: Borschnack Pelletier & Co Notary Date: 11/26/2012
Estimate Actual FY QTR
State Cost: $0.00 $65,000.00 13 2
Federal Cost $0.00 $0.00
2 AGING, DEPARTMENT ON
Filed: 11/30/2012
The Department of Revenue created and still today maintains the processing and support of the Circuit Breaker
application. IDOR has now indicated that Aging must move all application information and processes from their
mainframe system by the end of the calendar year. IDoR will not extend the time to allow IDoA to remain on
their systems starting January 1, 2013. In addition, the general assembly voted to defund and eliminate two of
the five benefits within the program. Therefore IDoA has been working to create a more cost effective, user
friendly and internet only application. However due to loss of two supervisors and CFO of key staff within the
IT department , IDoA is not able to meet this time frame internally. If this procurement is not completed,
persons with disabilities and seniors would not be able to apply for and receive these benefits, putting their
health and safety at risk.
Signed By: ,
Vendor: Capitol Strategies Notary Date: 11/28/2012
Estimate Actual FY QTR
State Cost: $397,500.00 $0.00 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 1 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
3 CENTRAL MANAGEMENT SERVICES
Filed: 10/3/2012
This lease space houses a DHS Division of Rehabilitation Services office and the current lease expires 9-30-12.
AN RFI was published, the solicitation produced only one offer, which was deemed non-responsive due to
deficiencies in required documentation. After further discussion with DHS, we intend to process a new five year
lease (under 10,000 sq ft and $100K per year). This proposed emergency lease will bridge the gap while we
process the 5 year lease.
Signed By: Rosalind Cook, Leasing Rep
Vendor: Chicago Title Land Trust Co Notary Date: 9/27/2012
Estimate Actual FY QTR
State Cost: $0.00 $22,498.51 13 2
Federal Cost $0.00 $0.00
4 CENTRAL MANAGEMENT SERVICES
Filed: 10/10/2012
This lease space houses an Adult Transition/Work Release Center foe the Dept of Corrections. The existing
lease expires Sept 30, 2012. CMS published and RFI, only one offer was received from the incumbent
landlord and that offer was deemed non-responsive due to deficiencies in the required ownership
documents.The emergency lease will provide for continued occupancy and payment of rent while CMS
publishes another Solicitation.
Signed By: Bing Tie, Leasing Rep with CMS Property
Vendor: Old Second Nat Bank Trust 9635 Notary Date: 10/4/2012
Estimate Actual FY QTR
State Cost: $0.00 $48,513.66 13 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
5 CENTRAL MANAGEMENT SERVICES
Filed: 10/15/2012
STARCOM 21 was commissioned by the state of IL as a groundbreaking public/private partnership with
Motorola Inc. This is a statewide, 700/800 MHz, Project 25 compliant, digital, trunked, public safety voice
radio network that is open to all public safety and public service agencies in IL that enables seamless
interoperable communications among State, local and federal government users. The STARCOM21 network
primarily focuses on the day to day 2 way radio communication needs of its subscribers.
Signed By: Tiffany Power, IT
Vendor: Motorola Notary Date: 10/12/2012
Estimate Actual FY QTR
State Cost: $0.00 $25,500.00 13 2
Federal Cost $0.00 $0.00
6 CENTRAL MANAGEMENT SERVICES
Filed: 10/26/2012
An emergency contract for carpentry services is needed at the JR Thompson Ctr., Michael Bilandic Bldg and
the Chicago Medial Ctr. Our incumbent vendor is not able to adhere to all the terms and conditions set forth in
the contract; most notably the section mandating two (2) hour response time for emergencies. Given the high
volume of people that visit these locations, it is critical that we have a carpentry vendor on contract that is
responsive to our needs in an attempt to minimize threats to public safety and to ensure State operations are not
disputed.
Signed By: Jeremy Bliss, Facilities Manager
Vendor: Exclusive Construction Notary Date: 10/18/2012
Estimate Actual FY QTR
State Cost: $85,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 3 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
7 CENTRAL MANAGEMENT SERVICES
Filed: 11/8/2012
This lease space provides secure evidence storage for ISP Chicago Forensics Lab.
Signed By: Rosalind Cook, Leasing Rep
Vendor: Chicago Land Trust Co #24995 Notary Date: 10/4/2012
Estimate Actual FY QTR
State Cost: $0.00 $573.33 13 2
Federal Cost $0.00 $0.00
8 CENTRAL MANAGEMENT SERVICES
Filed: 12/6/2012
This leased facility houses a Dept of Employment Security Office. The existing lease expires on November 30,
2012. In April of 2012, CMS published RFI #6478 for this facility. Two offers were received, the lowest-cost
offer was selected and a lease award was published. The incumbent Lessor then submitted a protest which was
upheld. The lease award was cancelled and CMS has published a new solicitation with offers due on Dec 12,
2012. This emergency lease is needed to prevent holdover and to allow time to process the RFI.
Signed By: Rosalind Cook, Leasing Rep
Vendor: Mainsource Bank Notary Date: 11/30/2012
Estimate Actual FY QTR
State Cost: $16,434.00 $0.00 13 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
9 CENTRAL MANAGEMENT SERVICES
Filed: 12/17/2012
The State Of Illinois does not currently have a contract for Lubricants, Grease & Oil. A previous invitation for
bid did not yield any responsive vendors. An emergency contract will be established until the state can put a
contract in place.
Signed By: Dante Watson, Strategic Manager
Vendor: D A Lubricants Notary Date: 11/29/2012
Estimate Actual FY QTR
State Cost: $90,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
10 NATURAL RESOURCES, DEPARTMENT OF
Filed: 10/25/2012
DNR requires an emergency procurement for 3 sewage grinder pumps, starter motors, flange adapters and
phase monitors for the sewage treatment plant at Starved Rock State Park. Two of the three pumps have failed
and with the load currently placed on the third pump, failure of the third pump is imminent. The vendor selected
provided for and installed the existing pumps and components when the STP was rehabilitated from 2000-2002
under a $1.4 million capital development project. The vendor selected has access to multiple manufactures and
can provide the best and most economically feasible pump type to meet the criteria at the STP.
Signed By: Melissa Orrill, State Purch Officer
Vendor: Gasvoda and Assoc. Notary Date:
Estimate Actual FY QTR
State Cost: $57,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
11 NATURAL RESOURCES, DEPARTMENT OF
Filed: 11/9/2012
DNR procured roofing services for the Clinton Lake State Recreation Area, Camp Quest Shelter and the
Maintenance Building utilizing the small purchase method in the amount of $36,000. Undiscovered conditions
have been revealed during the project by the contractor and the exposed structures require remedy to prevent
further damage from weather elements. An amendment is necessary which shall increase the cost of the
procurement over the small purchase threshold by $13,751.75.
Signed By: Karen Rueter, Acting Purchasing Officer
Vendor: Triple K Konstruction Co. Notary Date: 11/8/2012
Estimate Actual FY QTR
State Cost: $13,751.75 $0.00 13 2
Federal Cost $0.00 $0.00
12 NATURAL RESOURCES, DEPARTMENT OF
Filed: 12/21/2012
DNR with the Assistance of DOT procured construction services to eliminate the severe public safety hazards
presented by mine subsidence that is impacting the east bound lane of IL Rt 15. It was procured as a small
purchase on the amount of $35,086.44. Another 4-8 inches of sunsidence has not occurred. The additional
work required is estimated at $25,000.
Signed By: Karen Rueter, Acting Purch Officer
Vendor: Keeley and Sons Notary Date: 12/20/2012
Estimate Actual FY QTR
State Cost: $25,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
13 DEPARTMENT OF JUVENILE JUSTICE
Filed: 10/12/2012
A 90 day extension is necessary to avoid loss of Federal funding and to ensure that there will be no gap in
delivery of substance abuse treatment services to juvenile females at IYC Warrenville. Wells Center has the
required DASA licensure as a provider of Substance Abuse treatment services.
Signed By: Debra Miller, PSA
Vendor: Wells Center Notary Date: 10/14/2012
Estimate Actual FY QTR
State Cost: $52,282.00 $0.00 13 2
Federal Cost $0.00 $0.00
14 DEPARTMENT OF JUVENILE JUSTICE
Filed: 10/12/2012
A 90 day emergency extension is necessary to avoid loss of Federal funding, to ensure that there will be no gap
in delivery of clinical post release case management services to juvenile male inmates, and to allow the IDJJ
sufficient time to rebid this contract. The extension is necessary because a contract renewal award notice was
not posted to the IL Procurement Bulletin prior to contract start date. TASC is the current case management
services vendor for the grant-funded Juvenile Male Reentry Program at IYC-Chicago. TASC is also the only
vendor in IL with the required DASA designated program licensure for clinical post release case management
services.
Signed By: Debra Miller, PSA
Vendor: TASC Notary Date: 10/3/2012
Estimate Actual FY QTR
State Cost: $98,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
15 DEPARTMENT OF JUVENILE JUSTICE
Filed: 11/1/2012
Setlenhouse and Teen Center buildings roofs are leaking and are causing interior damage to the buildings and
soon result in severe damages to the State Assets. The Setlenhouse which is where all of the Records Office
records are stored and the other building is the Teen Center where they do Youth Commissary, Youth Rec
activities. These roofs need to be replaced quickly before winter weather sets and replacement will be
impossible because of the steep pitch to each of the roofs. The Contractor will supply labor and material to
remove and replace the roof for both buildings and install extensions to the down spout to move away from the
building to prevent water damage. A follow-up was rec'd on Dec. 12, 2012 reporting an actual cost of
$99,030.00.
Signed By: Michael Steward, Sup @ IYC St Charles
Vendor: Elens & Maichin Roofing Notary Date: 10/25/2012
Estimate Actual FY QTR
State Cost: $100,000.00 $99,030.00 13 2
Federal Cost $0.00 $0.00
16 DEPARTMENT OF JUVENILE JUSTICE
Filed: 11/26/2012
The original vendor contract allowed for 3 one-year renewals. The renewal scheduled for 11/13/12 was not
signed and executed prior to the expiration of the previous renewal on 11/12/12. Approval of the renewal was
not received from the grant funding agency, the IL Criminal Justice Information Authority in time. A 90 day
emergency extension is necessary to avoid loss of Federal funding and to ensure that there will be no gap in
delivery of direct services to youth in the pre and post release Parole Readjustment Program.
Signed By: Debra Miller, PSA
Vendor: TASC, Inc. Notary Date: 11/15/2012
Estimate Actual FY QTR
State Cost: $60,367.00 $0.00 13 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
17 DEPARTMENT OF JUVENILE JUSTICE
Filed: 12/19/2012
The originial contract allowed for (3) 1 year renewals. The renewal scheduled for 10-1-12 was rejected by
PPB. A 90 day emergency extension is necessary to avoid loss of Federal Funding and to ensure that there will
be no gap in delivery of substance abuse screening and assessment service for juvenile males at IYC St Charles
intake.
This is for the time period of 10-1-2 to 12-29-12
Signed By: Deborah Miller, PSA
Vendor: Wells Center Notary Date: 10/4/2012
Estimate Actual FY QTR
State Cost: $20,432.00 $0.00 13 2
Federal Cost $0.00 $0.00
18 DEPARTMENT OF JUVENILE JUSTICE
Filed: 12/19/2012
The originial contract allowed for (3) 1 year renewals. The renewal scheduled for 10-1-12 was rejected by
PPB. A 90 day emergency extension is necessary to avoid loss of Federal Funding and to ensure that there will
be no gap in delivery of substance abuse screening and assessment service for juvenile males at IYC St Charles
intake.
This is for the time period of 12-30-12 - 3-29-13" This is the Second 90 day extension
Signed By: Debra Miller, PSA
Vendor: Wells Center Notary Date: 12/18/2012
Estimate Actual FY QTR
State Cost: $20,432.00 $0.00 13 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
19 DEPARTMENT OF JUVENILE JUSTICE
Filed: 12/19/2012
The originial contract allowed for (3) 1 year renewals. The renewal scheduled for 10-1-12 was rejected by
PPB. A 90 day emergency extension is necessary to avoid loss of Federal Funding and to ensure that there will
be no gap in delivery of substance abuse screening and assessment service for juvenile female offenders at the
Warrenville IYC. This is for the time period of 12-30-12 to 3-29-13
Signed By: Debra Miller, PSA
Vendor: Wells Center Notary Date: 12/18/2012
Estimate Actual FY QTR
State Cost: $52,282.00 $0.00 13 2
Federal Cost $0.00 $0.00
20 CORRECTIONS - GENERAL OFFICE
Filed: 10/12/2012
This Emergency Purchase is covering the purchase of clinical pre-release and post-release case management
services for adult female offenders. The prior vendors contract expired on 9/30/12. A renewal option was
available but the renewal was not posted to the IL Procurement Bulletin prior to the expiration date and the
contract will need to be re-bid.
Signed By: Debra Miller, PSA
Vendor: TASC Notary Date: 10/3/2012
Estimate Actual FY QTR
State Cost: $35,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 10 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
21 CORRECTIONS - GENERAL OFFICE
Filed: 10/12/2012
This Emergency Purchase is to cover the purchase of clinical pre-release and post-release case management
services for adult male offenders. The prior contract expired on 9/30/12. A renewal option was available but
the renewal was not posted to the IL Procurement Bulletin prior to the expiration date and the contract will
need to be re bid.
Signed By: Debra Miller, PSA
Vendor: TASC Notary Date: 10/3/2012
Estimate Actual FY QTR
State Cost: $51,216.00 $0.00 13 2
Federal Cost $0.00 $0.00
22 CORRECTIONS - GENERAL OFFICE
Filed: 10/21/2012
A 90 day emergency extension is necessary to avoid loss of Federal funding, to ensure that will be no gap in
delivery of substance abuse treatment services to adult male inmates and to allow IDOC time to rebid the
contract. Healthcare Alternative Systems (HAS) is the current substance abuse treatment vendor for the grant-
funded Adult Male reentry program at the Westside Adult Transition Center. HAS also has the required DASA
licensure as a provider of substance abuse treatment services.
Signed By: Debra Miller, PSA
Vendor: Healthcare Alternative Systems Notary Date: 10/3/2012
Estimate Actual FY QTR
State Cost: $62,241.00 $0.00 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 11 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
23 CORRECTIONS - GENERAL OFFICE
Filed: 10/29/2012
CMS State Contract for Casings and Cook Bags Contract expired 6-24-12. CMS is unable to provide a
Estimated date for having a contract in place. Walsroder Packaging LLC was the low bidder.
Signed By: Rich Mautino, Acting CEO
Vendor: Walsroder Packaging LC Notary Date: 10/24/2012
Estimate Actual FY QTR
State Cost: $62,100.00 $0.00 13 2
Federal Cost $0.00 $0.00
24 CORRECTIONS - GENERAL OFFICE
Filed: 10/29/2012
This is to extend the Contract 8807015 which expired on 10/14/12. The contract is to provide support for
Sheridan Corr Center clients upon re-entry into the community. The contract had another renewal clause for 3
years which was missed. Target has been providing services since 10/15/06. Services are provided are a fixed
monthly rate per a Schedule D.
Signed By: Jim Utley, Asst Warden
Vendor: Target Area Development Notary Date: 10/18/2012
Estimate Actual FY QTR
State Cost: $45,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 12 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
25 CORRECTIONS - GENERAL OFFICE
Filed: 10/29/2012
Contract 8807099 expired on 10/14/12 as a Purchase of Care contract providing support for Sheridan CC
clients upon re-entry into the community. The contract had another renewal clause for 3 years which was
missed. This contract is a CSAC aiding clients upon re-entry into the community. Westside has been providing
services since 10/15/06. Services are provided at a fixed monthly rate. This is a continuation of services
allowing for a new contract to be fully implemented.
Signed By: Jim Utley, Asst Warden
Vendor: Westside Health Authority Notary Date: 10/18/2012
Estimate Actual FY QTR
State Cost: $45,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
26 CORRECTIONS - GENERAL OFFICE
Filed: 10/29/2012
CMS State Contract for casings and cook bags expired 6/24/12. CMS is unable to provide a estimated date
for having a contract in place. Walsroder Packaging was the low bidder.Reference # 22029140
Signed By: Rich Mautino, Acting CEO ICI
Vendor: Walsroder Packaging LC Notary Date: 10/24/2012
Estimate Actual FY QTR
State Cost: $55,884.50 $0.00 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 13 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
27 CORRECTIONS - GENERAL OFFICE
Filed: 11/1/2012
Menard ICI Meat plant is requesting to make an emergency purchase of a meat chipper/roto crawl machine.
The current machine , which is approximately 20 years old, has broken down and is non repairable. This piece
of machinery is critical to the day to day operation of the meat plant, and without this piece of equipment
productions will stop.
Signed By: Rich Mautino, Acting CEO of ICI
Vendor: REISER Notary Date: 10/30/2012
Estimate Actual FY QTR
State Cost: $55,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
28 CORRECTIONS - GENERAL OFFICE
Filed: 11/1/2012
Due to the severe drought in So Illinois, the lake that supplies water to Vienna Corr Ctr and Shawnee Corr Ctr
is desperately low and the pumps at the lower levels are not operational. If the pumps are not repaired or
replaced the potential of Vienna Corr Ctr running out of water is eminent. EPA has identified additional
problems with the Water Treatment Plant that will be addressed and corrected with the installation/repair to
ensure the proper treatment of the institutional water supply. IDNR will install the valves, but the remainder of
the installation/repairs will be in-house.
Signed By: Randy Davis, Warden
Vendor: Siemens Building Technologies Notary Date: 10/15/2012
Estimate Actual FY QTR
State Cost: $42,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
29 CORRECTIONS - GENERAL OFFICE
Filed: 11/8/2012
Contract 4017096 & 4017097 expired due to signature issues during the contract renewal process. We will
now need to seek new bids for these lenses as we are without a contract. This 90 day emergency contract will
allow us to continue production of eye glasses and build inventory for the next 6-9 months while new contracts
are put into place and inventory ordered from vendors. Dixon Corr Ind provides prescription eyewear for
HFS,DHS, IDOC, IDJJ. Dixon produces approx 1,600 pair of glasses daily.
Signed By: Lisa Devert, Acting Superintendent
Vendor: Various Notary Date: 10/31/2012
Estimate Actual FY QTR
State Cost: $320,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
30 CORRECTIONS - GENERAL OFFICE
Filed: 11/12/2012
A 90 day extension is necessary to avoid loss of Federal funding and to ensure that there will be no gap in
delivery of substance abuse treatment services to female offenders at Dwight Correctional Center. Wells Center
has the required DASA licensure as a provider of substance abuse treatment services and meets the
requirements for staff having or receiving CADC certification within the required timeline.
Signed By: Debra Miller, PSA
Vendor: Wells Center Notary Date: 11/4/2012
Estimate Actual FY QTR
State Cost: $50,092.00 $0.00 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 15 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
31 CORRECTIONS - GENERAL OFFICE
Filed: 11/15/2012
The dishwasher at Stateville Corr Ctr located at the Reception and Classification unit needs to be replaced. It is
no longer feasible to constantly repair the existing dishwasher as there are several concerns with it. Some of the
concerns are, the dishwasher does not always drain properly, the conveyer needs to be repaired on a routine
basis, the soap dispenser does not always work properly, the water is not heated adequately to clean and
sanitize the food trays and/or dietary items.
Signed By: Marcus Hardy, Warden
Vendor: Orbis Construction Co Notary Date: 11/8/2012
Estimate Actual FY QTR
State Cost: $103,957.00 $0.00 13 2
Federal Cost $0.00 $0.00
32 CORRECTIONS - GENERAL OFFICE
Filed: 11/26/2012
Menard ICI Broom Shop needs to purchase 15,000 lbs of loop mop material to complete back orders and
meet future demands. The current contract is expired, Ragold the previous vendor has the specifications and
dimensions of the loop mop material, this is both needed and requested. We urgently need to order product to
meet the backorder requirements and sustain production for 3rd and 4th quarter orders of FY13. A follow-up
letter was rec'd on Dec. 5, 2012 reporting the actual cost of $39,750.00.
Signed By: Rich Mautino, Acting CEO of IL Corr Indust.
Vendor: Ragold, Corp Notary Date: 11/13/2012
Estimate Actual FY QTR
State Cost: $40,000.00 $39,750.00 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 16 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
33 CORRECTIONS - GENERAL OFFICE
Filed: 11/26/2012
This Emergency Purchase is covering the emergency purchase of wheat and white flour (1,593,750 pounds)
31,875 Bags. Illinois Correctional Industries Bakery provides bread, buns and other food staples to various
local school districts and State agencies including the Department of human Services, Department of
Corrections, Department of Juvenile justice and the Department of Veterans Affairs. There is no master
contract in place and ICI will be unable to fill current orders without these raw materials.
Signed By: Rich Mautino, SPSA
Vendor: Bianchi Milling Notary Date: 11/19/2012
Estimate Actual FY QTR
State Cost: $420,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
34 CORRECTIONS - GENERAL OFFICE
Filed: 11/26/2012
This Emergency Purchase is covering the emergency purchase for Mineral Oil (4,400 gallons) 80 Drums. Illinois
Correctional Industries Bakery provides bread, buns and other food staples to various local school districts
and State agencies including the Department of human Services, Department of Corrections, Department of
Juvenile justice and the Department of Veterans Affairs. There is no master contract in place and ICI will be
unable to fill current orders without these raw materials.
Signed By: Rich Mautino, SPSA
Vendor: M. J. Kellner Co. Notary Date: 11/19/2012
Estimate Actual FY QTR
State Cost: $40,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 17 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
35 CORRECTIONS - GENERAL OFFICE
Filed: 11/26/2012
This Emergency Purchase is covering the emergency purchase for Dry Yeast (35,000 pounds) 700 boxes.
Illinois Correctional Industries Bakery provides bread, buns and other food staples to various local school
districts and State agencies including the Department of human Services, Department of Corrections,
Department of Juvenile justice and the Department of Veterans Affairs. There is no master contract in place and
ICI will be unable to fill current orders without these raw materials.
Signed By: Rich Mautino, SPSA
Vendor: Bianchi Milling, Inc Notary Date: 11/19/2012
Estimate Actual FY QTR
State Cost: $66,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
36 CORRECTIONS - GENERAL OFFICE
Filed: 11/26/2012
Stateville Correctional Center needs to purchase bulk fuel for their State vehicles without a State Contract. The
State Contract (#4016449) expired on October 12, 2012 and it could be up to 30 days or longer before a new
contract is in place. This emergency Purchase request is to prevent or minimize serious disruption in critical
State services. If the facility has no bulk fuel then State vehicles will have to be filled up at local gas stations.
This will not only require additional staffing hours, but also the unit cost for gas will be higher as opposed to
purchasing the fuel in bulk.
Signed By: Marcus Hardy, Warden
Vendor: Conserve FS Notary Date: 11/15/2012
Estimate Actual FY QTR
State Cost: $65,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 18 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
37 CORRECTIONS - GENERAL OFFICE
Filed: 12/5/2012
The equipment in the Vocational Building at Danville Correctional Center has deteriorated to the point where
they are unable to heat the building. Therefore, the equipment will need to be replaced immediately to avoid
further damage to State property and to reduce the threat to public health and safety.
Signed By: Keith Anglin, Warden of Danville
Vendor: A & R Mechanical Notary Date: 11/13/2012
Estimate Actual FY QTR
State Cost: $120,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
38 CORRECTIONS - GENERAL OFFICE
Filed: 12/10/2012
Illinois Correctional Industries produces a variety of goods that are supplied to State agencies and local school
districts. The UPS contract has expired and the new contract is not yet in place. With out a vendor to provide
shipping, ICI will be unable to fill orders for products such as cleaning supplies, food staples and eyeglasses.
Signed By: Rich Mautino, SPSA
Vendor: United Parcel Service Notary Date: 12/5/2012
Estimate Actual FY QTR
State Cost: $100,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 19 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
39 CORRECTIONS - GENERAL OFFICE
Filed: 12/10/2012
The tanks and heating tubes for the domestic hot water heaters are deteriorated and causing the water to be
discolored or rusty. The heaters are 20 years old and are still in service at this time. The units need to be
replaced.
Signed By: Zachary Roeckeman, WardeY
Vendor: Green Boiler Technologies Notary Date: 11/21/2012
Estimate Actual FY QTR
State Cost: $60,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
40 CORRECTIONS - GENERAL OFFICE
Filed: 12/14/2012
Menard Correctional Center is declaring an emergency to rent 8 refrigerated trailers. This is necessary due to a
leak in the roof of the cold storage building. During a storm the roof leaked profusely, causing a flood in the cold
storage freezers. This roof will be replaced/repaired as a CDB project. It is necessary to rent refrigerated
trailers to store Menard's frozen foods. Menard has contacted a vendor to supply refrigerated trailers. It will
cost approximately $3,000 per month for each trailer plus fuel costs. Trailer rental is $72,000 for 90 days, Fuel
cost could run as high as $75,000 for 90 days.
Signed By: Michael Atchison, Warden
Vendor: PLM Trailer & Cooling Concepts Notary Date: 12/7/2012
Estimate Actual FY QTR
State Cost: $204,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 20 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
41 CORRECTIONS - GENERAL OFFICE
Filed: 12/14/2012
Due to the fire that occurred at Hardin County Work Camp's Kitchen, it is necessary to lease a portable
kitchen in order to prepare meals for the residents that reside at the facility in a safe and timely manner. This
lease will be necessary until the previous kitchen is repaired or until other accommodations have been decided.
Signed By: Allan Martin, Warden
Vendor: Kitchens to Go Notary Date: 11/16/2012
Estimate Actual FY QTR
State Cost: $38,500.00 $0.00 13 2
Federal Cost $0.00 $0.00
42 CORRECTIONS - GENERAL OFFICE
Filed: 12/19/2012
Menard Correctional Center went on Level 1 lock down August 27, 2012. The use of foam trays greatly
increased during the lock down due to inmates being fed in their cells and not being able to use the reusable
trays. It is necessary to purchase the foam trays in order to provide the offenders with daily meals while on level
1 lock down.
Signed By: Michael Atchison, Warden
Vendor: Industrial Soap Company Notary Date:
Estimate Actual FY QTR
State Cost: $0.00 $102,470.40 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 21 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
43 CORRECTIONS - GENERAL OFFICE
Filed: 12/19/2012
The originial contract allowed for (3) 1 year renewals. The renewal scheduled for 10-1-12 was rejected by
PPB. A 90 day emergency extension is necessary to avoid loss of Federal Funding and to ensure that there will
be no gap in delivery of substance abuse screening and assessment service for adult female offenders at the
Dwight Correctional Center. This is for the time period of 12-30-12 to 3-29-13
Signed By: Debra Miller, PSA
Vendor: Wells Center Notary Date: 12/18/2012
Estimate Actual FY QTR
State Cost: $50,092.00 $0.00 13 2
Federal Cost $0.00 $0.00
44 CORRECTIONS - GENERAL OFFICE
Filed: 12/19/2012
Contract expired due to signature issues during the contract renewal process. Seeking new bids for these lenses
as there is no contract. The 90 day emergency contract will allow us to continue production of eye glasses and
build inventory for the next 6-9 months while a new contracts are put into place and inventory orders from
vendors. Dixon Corr Industries provides prescription eye ware for HFS, DHS, IDOC IDJJ. Dixon ICI
produces 1,600 pair of glasses daily.
Signed By: Lisa Devert, Acting Sup at Dixon
Vendor: various vendors Notary Date: 12/11/2012
Estimate Actual FY QTR
State Cost: $470,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 22 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
45 HUMAN SERVICES, DEPARTMENT OF
Filed: 10/9/2012
On Sept 16, 2012 an existing water line that affects the entire Choate facility ruptured. This caused the pipe to
discharge more than a million gallons of water into the subterranean area of the facility, particularly the tunnel
system that holds water lines, electrical lines, sewage lines and components of the elevator systems. The water
itself created a sink hole more than 35 feet in diameter. Special equipment and machinery will be required to
remove the several tons of dirt and debris from the utility tunnels. Heavy dirt removing equipment was required
to unearth all sections of the water line that were corrupted by the line break. A follow-up letter rec'd on Nov.
30, 2012 stated the actual cost was $24,198.91.
Signed By: Cheryl Muckley, Facility Director
Vendor: Jones Hydroblast - Choate Notary Date: 9/18/2012
Estimate Actual FY QTR
State Cost: $50,000.00 $24,198.91 13 2
Federal Cost $0.00 $0.00
46 HUMAN SERVICES, DEPARTMENT OF
Filed: 10/9/2012
Sewer backup in the general store area of the facility, where food, paper goods and medical supplies are
stored. A follow-up letter rec'd on Dec. 14, 2012 stated the actual cost was $13,302.00.
68 feet of existing concrete, rock and dirt must be removed in order to expose the sewer line. Then concrete
will be poured and finished to match the existing floor.
Signed By: Sarah Imhoff, Bus Administrator
Vendor: New Concept Construction, Inc. Notary Date: 9/25/2012
Estimate Actual FY QTR
State Cost: $20,000.00 $13,302.00 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 23 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
47 HUMAN SERVICES, DEPARTMENT OF
Filed: 10/9/2012
The emergency call system at ICRE-Roosevelt is operating poorly, is obsolete and no vendors are currently
repairing the system or replacing broken units. Because the system is no longer serviced by industries, the ICRE
Roosevelt IT staff re-programmed and repaired each unit. The new recommended system is Phillips
CAREPOINT it is a state of the art emergency call system that fits the need of the facility. A follow-up letter
rec'd on Dec.12, 2012 stated the actual cost was $54,890.77.
Signed By: Therese Manerino, Superintendent
Vendor: Philips Lifeline Notary Date: 9/26/2012
Estimate Actual FY QTR
State Cost: $54,890.77 $54,890.77 13 2
Federal Cost $0.00 $0.00
48 HUMAN SERVICES, DEPARTMENT OF
Filed: 10/29/2012
Four separate floor drains broke in dietary. To make repairs this will involve building temporary walls to insolate
the concrete dust from the cooking area, saw cutting the floor and jack-hammering up the floor to replace the
broken traps. Replace the bad sections of pipe and traps and open-site drains. Back filling the holes with gravel
and dirt and pouring new concrete. When the cement is dry the tile needs to be replaced. It is very hard to put
and exact number on work based on what is buried under cement that you can not see. A Follow-up letter was
rec'd on Nov. 8, 2012 reporting the actual cost for $38,920.00.
Signed By: Edith Newman, Hosp Administrator
Vendor: AMI-SGL Corp Notary Date: 10/11/2012
Estimate Actual FY QTR
State Cost: $68,000.00 $38,920.00 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 24 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
49 HUMAN SERVICES, DEPARTMENT OF
Filed: 10/29/2012
The E. Ludeman Center will require and emergency purchase to establish contracts and purchases associated
with the relocation of the Main Kitchen located at the Tinley Park Mental Health Center to the temporary
location of the former Oak Forest Hospital kitchen. The Ludeman kitchen has been ordered to be moved from
the Tinley Park location by November 1, 2012 by DHS Senior Management and Gov's Office. A new kitchen
at Ludeman is in the process of being procured. Three weeks ago, DHS found the Oak Forest Hospital and
discussed with them the possibility of renting space for the kitchen. The agreement was executed on Oct 1,
2012 DHS has to find a temporary location for the kitchen to continue to provide food services for the residents
of the Ludeman Center. The services required listed are required in order to maintain proper nutrition services
for the Ludeman Center.
Signed By: Glenda Corbett, Acting Center Director
Vendor: 3 Vendors Notary Date:
Estimate Actual FY QTR
State Cost: $54,600.00 $0.00 13 2
Federal Cost $0.00 $0.00
50 HUMAN SERVICES, DEPARTMENT OF
Filed: 10/29/2012
The existing fire component panels are beginning to degrade causing system failure to 4 out 14 buildings on the
ISD campus. This results in a life safety issue for our students and staff not having the buildings being monitored
for fires and server weather. This system also controls our blue light weather alerts for our students and staff.
Currently, 4 panels have degraded and we do not have a contract to cover the repairs over $10,000. Generally
we spend under $10,000 annually with Simplex to monitor and repair our fire panels. The current panels we
have are now at 12 years old and have reached the point where they are now degrading and failing. The 10
remaining buildings that have not been repaired with new components are showing failures also. The
components are supplied by Simplex but must be installed by and electrician and Ingram Electric is out current
contractor for repair and maintenance.
Signed By: Joan Forney, Acting Superintendent
Vendor: Simplex and Ingram Elec Notary Date: 10/18/2012
Estimate Actual FY QTR
State Cost: $163,400.00 $0.00 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 25 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
51 HUMAN SERVICES, DEPARTMENT OF
Filed: 11/20/2012
This Affidavit covers two Vendors. 1) Hellmuth Obata & Kassabaum@ $625,000 2) Walsh Construction Co.
@ $6,215,000. They have been selected to do the expansion of the Rushville TDF facility. The population has
quickly been rising since Jan 2010 with an increase from 379 residents to currently 501 residents. The maximum
clinical number of residents recommended to be 482. the Max capacity is 510. Expansion at the facility is more
cost effective than the alternative of building or housing residents at another location. If additional capacity is
not added, the IDHS will be in violation of the state law requiring DHS to house and provide treatment to
persons deemed by the courts. The TDF has additional land that could be utilized for the expansion of another
housing unit and would allow continued use of existing services at the facility without disruption to the treatment
of residents. TDF is requesting an expansion of the current facility, which includes 50 units and related
infrastructure by July 31, 2013.
HOK has been selected to design and oversee construction and Walsh Construction has been recommended to
order and construct the units.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Hellmuth Obata & Kassabaum; Walsh Notary Date: 11/19/2012
Estimate Actual FY QTR
State Cost: $6,840,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 26 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
52 HUMAN SERVICES, DEPARTMENT OF
Filed: 11/21/2012
On July 6, 2012 at approximately 8pm, the chiller in the Elgin Mental Health Center's Forensic Treatment
Program shut down.The repair and maintenance vendor, Exclusive Construction, was called out to diagnose
and restart the chiller. The vendor's staff worked on the chiller Friday night into Saturday trying several different
methos to get the solution pump running so the chiller would operate and cool. They were not able to get the
chiller restarted. The temperaraure was close to 100 degrees. It was decided to bring in a temporary chiller
unit to provide temporary cooling to the building. Unfortunately, it could not get here until Monday and Hospital
officials to move patients to temporary quarters. Conserve FS will provide diesel fuel to the generator to run
the temporary chiller. A follow-up letter was received letter was received on Nov 21, 2012 stating that no
funds were expended, and would be funded through another method.
Signed By: Paul Brock, Hospital Administrator
Vendor: Various Notary Date:
Estimate Actual FY QTR
State Cost: $0.00 $0.00 13 2
Federal Cost $0.00 $0.00
53 HUMAN SERVICES, DEPARTMENT OF
Filed: 11/26/2012
The quote is for labor and Materials for the project. Last night around 8pm a water main started leaking outside
of pavilion #5. The water flowed into the patient living area and flooded the basement. Exclusive Construction
was called to have a plumber on site ASAP with a machine to dig. When the plumbing is repaired, cement will
have to be poured. The basement still needs to be checked for damage.
Signed By: Edith Newman, Hosp Administrator
Vendor: Exclusive Construction Serv. Notary Date: 11/16/2012
Estimate Actual FY QTR
State Cost: $22,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 27 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
54 HUMAN SERVICES, DEPARTMENT OF
Filed: 12/12/2012
The Elisbeth Ludeman Center will require an emergency purchase to establish a contract with a vendor to install
eight large temporary electric heaters including labor and materials for the Stores Warehouse located at the
Tinley Park Mental Health Center. The Center has closed and the Main Kitchen at the TPMHC has moved to
the temporary location of the Former Oak Forest Hospital kitchen until the procurement of a permanent
kitchen, which will be located at the Ludeman Center is complete. There is not adequate storage space at the
Oak Forest kitchen for the food and paper products located at the Stores Warehouse. A temporary warehouse
space was located that the Ludemen Center wanted to rent. However, on 11/15/12 negotiations between the
landlord and the State were unsuccessful. The Stores Warehouse at TPMHC will remain operational until a
contract for the rental of warehouse space is finalized.
Signed By: Glenda Corbett, Acting Center Director
Vendor: Anchor Mechanical Notary Date: 12/3/2012
Estimate Actual FY QTR
State Cost: $50,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
55 MILITARY AFFAIRS, DEPARTMENT OF
Filed: 10/9/2012
The Dept of Military Affairs, Marseilles Training Area, requires the purchase of an all terrain toolcat to replace
their current one that has aged. Equipment is required to oversee Range Training and Billeting Area maintenance
operations, to include but limited to, safety, security and environmental concerns.
Signed By: Leesa Mays, Procurement Officer
Vendor: Stoller International Notary Date: 9/21/2012
Estimate Actual FY QTR
State Cost: $0.00 $40,800.62 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 28 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
56 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed: 11/19/2012
Datamation Imaging Services will be conducting scanning services for the All Kids Program. There are 60,000
case files with each file having 150 pages. Failure to demonstrate significant progress toward grant objectives by
February 2013 will result in the loss of roughly $800,00 in grant funds. The emergency contract will be
estimated for 90 days, however, depending on the progress made on this project, and the remaining funds and
time available, the total length of this emergency may require more or fewer than 90 days.
Signed By: Brett Cox, St Purchasing Officer
Vendor: Datamation Imaging Services Notary Date: 11/15/2012
Estimate Actual FY QTR
State Cost: $1,000,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
57 PUBLIC HEALTH, DEPARTMENT OF
Filed: 11/9/2012
The Office of Health Care Regulation maintains the Health Care Workers Registration. This emergency
procurement is for assistance with the modification of this web-based application. This procurement is critical to
the health and safety of residents in health care facilities. The Health Care Worker Registry application is
accessed by health care facilities across the State of Illinois. This application's purpose is related to the
performance of background checks on potential employees in health care settings to see if they have been
convicted of specific crimes that would make them ineligible to work in that environment.
Signed By: Tolnette Colon, Dep Dir
Vendor: Capital Strategies Consulting Notary Date: 11/1/2012
Estimate Actual FY QTR
State Cost: $100,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 29 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
58 PUBLIC HEALTH, DEPARTMENT OF
Filed: 12/19/2012
This emergency procurement is for assistance with the modification of this web-based application. The
healthcare Worker Registry application is accessed by health care facilities across the State of Illinois. This
application's purpose is related to the performance of background checks on potential employees in health care
settings. This is used to see if they have been convicted of specific crimes that would make them ineligible for
working in the health care field.
Signed By: Toinette Colon, Deputy Director
Vendor: Capitol Strategies Consulting Notary Date: 12/13/2012
Estimate Actual FY QTR
State Cost: $125,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
59 REVENUE, DEPARTMENT OF
Filed: 12/7/2012
The Illinois Department of Revenue will be the lead agency and procure, along with the Illinois Healthcare and
Family Services agency, a one-time Threat Assessment Program review of the CMS computer and network
environment to identify active or dormant threats present on State Computer systems and networks.
The review includes an assessment of the State Agency's computer systems and a review of network traffic
transiting between Agency networks and the Internet. Software and Hardware technologies developed for these
purposes will be provided by MANIDIANT.
Signed By: Brad Boroff, Chief Info Sec Officer
Vendor: MANDIANT Corp Notary Date: 12/3/2012
Estimate Actual FY QTR
State Cost: $80,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 30 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
60 STATE POLICE, DEPARTMENT OF
Filed: 11/8/2012
The laboratories of the Illinois State Police, Division of Forensic Services cannot wait any longer to place orders
for supplies that are necessary to process evidence in criminal cases. If laboratories do to receive theses
supplies casework will stop. The consequences are, criminals may be allowed to go free and innocent people
may remain incarcerated. The vendor selected is the same vendor with whom the State previously had a Master
Contract.
Signed By: Hiram Grau, Dir of St Police
Vendor: Fisher Scientific Co. Notary Date: 11/2/2012
Estimate Actual FY QTR
State Cost: $240,200.00 $0.00 13 2
Federal Cost $0.00 $0.00
61 TRANSPORTATION, DEPARTMENT OF
Filed: 10/12/2012
During a routine inspection, critical defects were discovered on the bridge caring IL 199/106 over the Illinois
River between Scott and Pike Counties, just east of Florence, IL. It was noted that one of the lift bridge's
sheaves was not aligned properly and was cutting into the adjacent steel support tower. The bridge was
immediately closed in the up position and an evaluation began to determine the cause and extent of the failure.
Signed By: Roger Driskell, Region 4 Engr
Vendor: 2 Vendors Notary Date: 10/10/2012
Estimate Actual FY QTR
State Cost: $406,993.12 $0.00 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 31 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
62 TRANSPORTATION, DEPARTMENT OF
Filed: 10/17/2012
Funks Grove Rest Area on I-55 south of Bloomington recently had to be closed due to a major failure of it's
drinking water treatment plant. Failure of this plant has left the rest area with no water for drinking, hand
washing or flushing toilets. With an estimated 1.4 million visitors utilizing this facility annually it is imperative that
these repairs be made as soon as possible.
Signed By: Aaron Weatherholt, Deputy Director
Vendor: GA Rich and Sons Notary Date: 10/17/2012
Estimate Actual FY QTR
State Cost: $45,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
63 TRANSPORTATION, DEPARTMENT OF
Filed: 10/23/2012
On August 21, 2012 is was discovered that a significant length of guardrail along both sides of US Rt 45, south
of I-80, in Will County was moving away from the roadway shoulder and sliding down the embankment. In
addition, significant erosion was observed along the roadway at this location. Since the initial discovery, the
erosion and guardrail failures have worsened. The displaced guardrail can no longer provide protection to the
traveling public. Additionally, there has been a vast increase in the slopes erosion. The erosion is threatening to
undermine the shoulder. The department has closed the shoulder of US Rt 45 to ensure the safety of the
motoring public. Immediate action is necessary to protect the life, health and safety of the traveling public and to
prevent further loss of State property.
Signed By: John Fortmann, Acting Deputy Director
Vendor: D Construction Notary Date: 10/18/2012
Estimate Actual FY QTR
State Cost: $300,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 32 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
64 TRANSPORTATION, DEPARTMENT OF
Filed: 12/6/2012
The Department recently lost critical staff due to employees retiring or entering private sector. These positions
are very technical and require specialized qualifications. The Agency is in need of a personnel service to locate
candidates who qualify for these critical and unique positions to continue to meet the Agency's responsibilities.
If these positions are not filled with qualified employees, it could cause serious disruption to State services that
affect the safety of the citizens and cause a loss of federal funding. The Agency is in the process of issuing a
RFP for consulting services to address critical technical operations issues. Capitol Strategies is a local business
that provides expert level services to Government agencies.
Signed By: Matt Hughes, Dir of Fin and Admin
Vendor: Capitol Strategies Notary Date: 12/6/2012
Estimate Actual FY QTR
State Cost: $200,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
65 VETERANS' AFFAIRS - GENERAL OFFICE
Filed: 10/9/2012
The second quarter food survey bid was received at a much higher dollar amount than has ever been bid in the
past. The bid was not accepted. Since no bids were awarded as of Oct 2, 2012 by CMS and are not expected
to be awarded this quarter, we need to get the Emergency Contract in place to ensure the health of our
Veterans.
Signed By: Deborah Miller, Chief Fiscal Officer
Vendor: Prairie Farms Notary Date: 10/5/2012
Estimate Actual FY QTR
State Cost: $43,919.73 $0.00 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 33 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
66 VETERANS' AFFAIRS - GENERAL OFFICE
Filed: 11/8/2012
The last state contract expired on 8-15-12, we are trying to establish an Emergency contract for a three month
period to purchase incontinent products as needed during this period. In many cases residents heath issues
require incontinent briefs in various sizes, and cleansing wipes to comply with Medicare and Medicaid services
F315 guidelines. To preserve the personal dignity and prevention of skin degradation and decubitus ulcers. We
are contracting with the last vendor to have the CMS master contract. Previously the Illinois Veteran's Homes
were meet under a State Master contract PSD4015843, which expired on 8-15-12. No new contract has been
established with CMS.
Signed By: Deborah Miller, Chief Fiscal Officer
Vendor: Seneca Medical, Inc. Notary Date: 11/7/2012
Estimate Actual FY QTR
State Cost: $146,738.85 $0.00 13 2
Federal Cost $0.00 $0.00
67 VETERANS' AFFAIRS - GENERAL OFFICE
Filed: 11/8/2012
This procurement is necessary to provide a rooftop replacement AC/Heating unit at the facility to keep
temperatures at a comfortable and safe level for the members of the Anna Veterans Home, and be incompliance
with State and Federal Regulations.
Signed By: Leasa Ewing, Fiscal Supervisor
Vendor: Heartland Mechanical Notary Date: 11/5/2012
Estimate Actual FY QTR
State Cost: $17,400.00 $0.00 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 34 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
68 VETERANS' AFFAIRS - GENERAL OFFICE
Filed: 11/13/2012
The procurement is for examination gloves at the IL Veteran's Homes. The commodities required are sized
specific gloves that are used by clinical care staff. The last CMS State Master Contract has expired.
Signed By: Deborah Miller, Chief Fiscal Officer
Vendor: Globe Medical Surgical Supply Notary Date: 11/8/2012
Estimate Actual FY QTR
State Cost: $191,626.60 $0.00 13 2
Federal Cost $0.00 $0.00
69 VETERANS' AFFAIRS - GENERAL OFFICE
Filed: 12/14/2012
Medical supplies for the four IDVA homes. The current state master contract bid out 182 items on the
solicitation and CMS only awarded 14 of the 182 lines. This procurement is necessary to the Life, Health and
safety of the residents.
Signed By: Deborah Miller, CFO
Vendor: Medline Industries Notary Date: 12/12/2012
Estimate Actual FY QTR
State Cost: $32,798.19 $0.00 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 35 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
70 VETERANS' AFFAIRS - GENERAL OFFICE
Filed: 12/17/2012
Aladdin Plastic tray inserts must be used to fit the food trays used to deliver food to the nursing units throughout
the campus. Other plastic tray inserts have been tried but do not work well with the Aladdin products.
Signed By: Deborah Miller, Chief Fiscal Officer
Vendor: Aladdin Temp Rite LLC Notary Date:
Estimate Actual FY QTR
State Cost: $25,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
71 CAPITAL DEVELOPMENT BOARD
Filed: 9/28/2012
The roof on the Cold Storage Building at the Menard Correctional Center has failed and is leaking to the extent
that when it rains, water leaks into the small crawl space where is freezes. As the day heats up, the ice in the
crawl space melts and the water leaks through the freezer's ceiling and light fixtures causing ice to build up on
the interior. Theses leaks have also compromised the roofing structure causing it to completely fail. DOC has
rented temporary freezers and coolers in the interim.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Baysinger and Jim Taylor Notary Date: 9/25/2012
Estimate Actual FY QTR
State Cost: $500,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 36 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
72 CAPITAL DEVELOPMENT BOARD
Filed: 11/20/2012
The roofs of the Visiting Room and Records Storage building have failed and are leaking causing interior and
content damage. Bothe of these roofs are beyond repair and requirement replacement to make them watertight
and limit further interior and content damage.
Signed By: Gus Behnke, CFO
Vendor: Designed Roofing Systems, Inc. Notary Date: 11/19/2012
Estimate Actual FY QTR
State Cost: $91,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
73 HOUSING DEVELOPMENT AUTHORITY, ILLINOIS
Filed: 10/24/2012
IL HDA is entering into emergency contracts with three vendors for litigation, real estate, employment and tax
counsel services. The Authority had issued an RFP for these services with a due date of August 23, 2012
however, due to a low response rate the Authority chose to cancel the solicitation and re-issue the RFP,
Responses to the subsequent solicitation are due Oct 23, 2012. The Authority intends to finalize an award
through the RFP process prior to the expiration of this emergency term which is 11/1/12-1/29-13.
Signed By: Amanda Carone, Legal Administrator
Vendor: 3 Vendors Notary Date: 10/18/2012
Estimate Actual FY QTR
State Cost: $90,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
74 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 11/16/2012
Material is need for the Fall Crack Seal Program. Asphalt Crack Seal is critical in the Tollway's preventative
maintenance program to preserve the life of roadway pavement. Without crack sealing, these cracks would lead
to asphalt deterioration and decay, eventually resulting in entire road replacement.
Signed By: John Donato, Chief of Proc for IL Tollway
Vendor: Crafco, Inc. Notary Date: 11/13/2012
Estimate Actual FY QTR
State Cost: $65,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
75 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 12/21/2012
This request is an emergency purchase of two types of engine oil, and one type of transmission fluid and two
types of chassis grease. There is no master contract in place at this time.The commodities to be purchased on
this contract are used in Tollway vehicles and heavy equipment.
Signed By: John Donato, Chief of Procurement
Vendor: Progressive Industries Inc. Notary Date: 12/17/2012
Estimate Actual FY QTR
State Cost: $70,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
76 CHICAGO STATE UNIVERSITY
Filed: 11/5/2012
The University is currently without a vendor to provide support for its telephone and adjunct systems that enable
communications internally and externally. The state of this circumstance puts the University at risk and offers a
liability because the University is unable to offer telecommunications service to its customers, staff, or students in
the event of a system, line, or service outage. In addition, the University is incapable of rendering requests for
change or new telecommunications service. The University was not able to get an extension on the emergency
procurement done on 8-1-2012 due to technical difficulties that occurred in the Chief Procurement Officer's
office.
Signed By: Glenn Meeks, VP of Admin
Vendor: AT & T Notary Date: 11/5/2012
Estimate Actual FY QTR
State Cost: $125,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
77 NORTHERN ILLINOIS UNIVERSITY
Filed: 10/1/2012
The services of sterling Commercial Roofing, Inc. were engaged to repair a roofing membrane system on Reavis
Hall following a failure of that system.
Signed By: Al Mueller, Purchasing Dir
Vendor: Sterling Commercial Roofing Notary Date: 9/25/2012
Estimate Actual FY QTR
State Cost: $140,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
78 NORTHERN ILLINOIS UNIVERSITY
Filed: 11/13/2012
Services of Sterling were engaged to repair a portion of a roofing membrane system on the NIU Music
Building. Temporary repairs to the building roof unexpectedly failed under unusual weather conditions recently
experienced. The scheduled classes at these locations cannot be relocated without serious disruption. The
immediate work is necessary to ensure safety to the public.
Signed By: Al Mueller, Purchasing Dir
Vendor: Sterling Commercial Roofing Notary Date: 11/5/2012
Estimate Actual FY QTR
State Cost: $220,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
79 SOUTHERN ILLINOIS UNIVERSITY
Filed: 8/6/2012
Expansion of our wireless network to the rest of campus, replacement of our core networking switches that are
at the end of their useful lifecycle. Both projects require extensive purchases of Cisco equipment. By far the best
time of year to purchase Cisco products is in July because the end of July is the end of Cisco's fiscal year.
Because of this, Cisco is able to offer pricing discounts to their suppliers beyond what is available during the rest
of the year.
Signed By: Debbie Abell, Interim Director
Vendor: World Wide Technology Notary Date: 7/26/2012
Estimate Actual FY QTR
State Cost: $0.00 $492,598.90 13 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
80 UNIVERSITY OF ILLINOIS
Filed: 11/8/2012
1,100 gallons of aqueous sodium iodine solution needs to be purchased as an emergency for several unforseen
events and circumstances beyond the control of the University.
Signed By: Janet Milbrandt, Dir of Purchasing
Vendor: Ioditech, Inc. Notary Date: 11/2/2012
Estimate Actual FY QTR
State Cost: $0.00 $294,822.00 13 2
Federal Cost $0.00 $0.00
81 UNIVERSITY OF ILLINOIS
Filed: 11/14/2012
On November 5, 2012 University Facilities staff at the College of Medicine at Peoria could not locate the origin
of an underground pipe leak somewhere between the Mechanical Room and the outside Chiller Unit. The
decision was made to request evaluation/assessment from an external Contractor. There is only one company,
Illinois Piping Corp, located in Peoria that could assist with this problem immediately. On the morning of Nov 6,
2012 IL Piping Corp. did perform the evaluation and generated a quote the next day. This quote was accepted
by the UIC Chancellor of Admin Serv. The accepted quote includes excavation, new ductile iron piping,
bedding, backfill, concrete and reseeding of hillside.
Signed By: Kevin Fair, Dir of Purchasing
Vendor: Illinois Piping Corporation Notary Date: 11/8/2012
Estimate Actual FY QTR
State Cost: $61,680.00 $0.00 13 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
82 UNIVERSITY OF ILLINOIS
Filed: 11/14/2012
On October 25, 2012 a fire alarm was set off in Thomas Beckman Hall (TBH). Nine apartments and some
common area space in two hallways had water damage from two sprinkler heads that were set off during a fire
in the TBH kitchen. Item effected where walls, flooring, ceiling, carpeting, kitchen appliance baseboard couches
closet and bedroom doors. The vendor chosen is an expert in quick flood clean up and has working experience
with UIC Campus housing.
Final Cost - $80,139.05
Signed By: Kevin Fair, Interim Director
Vendor: Flood Specialist Notary Date: 11/9/2012
Estimate Actual FY QTR
State Cost: $0.00 $80,139.05 13 2
Federal Cost $0.00 $0.00
83 UNIVERSITY OF ILLINOIS
Filed: 12/20/2012
The University awarded a contract for an Agilent Technologies Demonstration model Infrared Spectroscopic
Imaging syste. This unit will be utilized for start-up research by Dr. Michael Walsh.
Signed By: Kevin Fair, Dir of Purchasing
Vendor: Agilent Technologies Notary Date: 12/13/2012
Estimate Actual FY QTR
State Cost: $0.00 $203,566.37 13 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
84 AGRICULTURE - GENERAL OFFICE
Filed: 8/9/2012
A letter was received on October 9, 2012 for FY 13-1 Item #10. This Procurement generated Revenue of
$23,704.17. There was no actual cost to the State.
Signed By: Laurel Leuenberger, Procurement Officer
Vendor: Alongis since 1933 Notary Date: 8/7/2012
Estimate Actual FY QTR
State Cost: $66,233.91 $0.00 13 2
Federal Cost $0.00 $0.00
85 AGRICULTURE - GENERAL OFFICE
Filed: 10/17/2012
A letter dated October 16, 2012 for the Final Cost of FY-13-1 Item #11 for $81,200.
Signed By: Laurel Leuenberger, Procurement Officer
Vendor: Ventana Medical Systems Notary Date: 10/16/2012
Estimate Actual FY QTR
State Cost: $80,000.00 $81,200.00 13 2
Federal Cost $0.00 $0.00
86 NATURAL RESOURCES, DEPARTMENT OF
Filed: 11/1/2012
A letter was received on October 1 2012 for FY 13-1 Item #22. This was a Revenue generated procurement.
$50,513.56. There was no actual cost to the State.
Signed By: Melissa Orrill, State Purchasing Officer
Vendor: Beach Watch Lifeguard and Lake Notary Date:
Estimate Actual FY QTR
State Cost: $47,710.00 $0.00 13 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
87 NATURAL RESOURCES, DEPARTMENT OF
Filed: 12/10/2012
A letter was received on December 10, 2012 for the Final Cost of FY 13-1 #23 for $36,347.
Signed By: Karen Reuter, Procurement Manager
Vendor: Linden & Co Notary Date: 12/6/2012
Estimate Actual FY QTR
State Cost: $41,950.00 $36,347.00 13 2
Federal Cost $0.00 $0.00
88 NATURAL RESOURCES, DEPARTMENT OF
Filed: 12/13/2012
A letter was received on December 13, 2012 for FY 12-3 Item #7. This procurement generated revenue of
$455,353.87 during March 2012 to Oct 2012. There was no actual cost to the State.
Signed By: Melissa Orrill, State Purchasing Officer
Vendor: 17th Street Bar and Grill Notary Date: 3/8/2012
Estimate Actual FY QTR
State Cost: $0.00 $0.00 13 2
Federal Cost $0.00 $0.00
89 CORRECTIONS - GENERAL OFFICE
Filed: 12/3/2012
A letter was received on December 3, 2012 for the Final Cost of FY 12-3 Item #11 for $72,283.20.
Signed By: Gary Lopac, Superintendent - Dixon
Vendor: Modern Optical LTD Notary Date: 11/9/2012
Estimate Actual FY QTR
State Cost: $70,000.00 $72,283.20 13 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
90 CORRECTIONS - GENERAL OFFICE
Filed: 12/3/2012
A letter was received on December 3, 2012 for the Final Cost FY 12-3 Item #12 for $142,681.
Signed By: Gary Lopac, Superintendent - Dixon
Vendor: Korrect Optical Notary Date: 1/3/2013
Estimate Actual FY QTR
State Cost: $170,000.00 $142,681.00 13 2
Federal Cost $0.00 $0.00
91 EMPLOYMENT SECURITY, DEPARTMENT OF
Filed: 10/18/2012
A letter was received on October 18, 2012 for the Final Cost of FY 12-4 Item #21 for $327,117.80.
Signed By: Barry Isaacson, Procurement Officer
Vendor: Diversified Serv & Electronic Notary Date:
Estimate Actual FY QTR
State Cost: $544,947.00 $327,117.80 13 2
Federal Cost $0.00 $0.00
92 EMPLOYMENT SECURITY, DEPARTMENT OF
Filed: 10/18/2012
A letter was received on October 18 2012 for the Final Cost of FY 12-3 Item #27 for $488,365.81.
Signed By: Barry Isaacson, Purchasing Officer
Vendor: Diversified Serv & Elec Knowle Notary Date:
Estimate Actual FY QTR
State Cost: $544,947.00 $488,365.81 13 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
93 HUMAN SERVICES, DEPARTMENT OF
Filed: 10/9/2012
A letter was received on October 1, 2012 for the Final Cost of FY 11-4 Item #34 of $262,501.50.
Signed By: Doug Kasamis, CIO for IDHS
Vendor: Capitol Strategies Consulting Notary Date: 9/13/2012
Estimate Actual FY QTR
State Cost: $408,720.00 $262,501.50 13 2
Federal Cost $0.00 $0.00
94 HUMAN SERVICES, DEPARTMENT OF
Filed: 10/9/2012
A letter was received on October 1, 2012 for the Final Cost of FY 12-4 Item #25 of $89,831.88.
Signed By: Paul Brock, Hospital Administrator
Vendor: 2 Vendors Notary Date: 9/19/2012
Estimate Actual FY QTR
State Cost: $106,200.00 $89,831.88 13 2
Federal Cost $0.00 $0.00
95 HUMAN SERVICES, DEPARTMENT OF
Filed: 10/9/2012
A letter was received on October 5, 2012 for the Final Cost of FY 12-3 Item #32 of $52,827.50.
Signed By: James Veach, Facility Dir
Vendor: Harborside Rehab/ Ready Nurse Notary Date: 9/20/2012
Estimate Actual FY QTR
State Cost: $273,600.00 $52,827.50 13 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
96 HUMAN SERVICES, DEPARTMENT OF
Filed: 10/22/2012
A letter was received on October 12, 2012, Final Cost of FY 12-3 Item #29. State cost was $0.00, the
procurement was cancelled. No State money was expended.
Signed By: Dan Blair, Manager
Vendor: Community Resources Assoc. Notary Date: 10/5/2012
Estimate Actual FY QTR
State Cost: $450,000.00 $0.00 13 2
Federal Cost $0.00 $0.00
97 HUMAN SERVICES, DEPARTMENT OF
Filed: 11/2/2012
A letter was received on November 2, 2012 for the Final Cost of FY 10-2 Item #26 for $158,240.
Signed By: Edith Newman, Hosp Admin
Vendor: Anchor Mechanical Notary Date: 10/12/2012
Estimate Actual FY QTR
State Cost: $32,100.00 $158,240.00 13 2
Federal Cost $0.00 $0.00
98 HUMAN SERVICES, DEPARTMENT OF
Filed: 11/2/2012
A letter was received on November 2, 2012 and dated on October 9, 2012 for the Final Cost of FY 13-1
Item #47 for $19,620.13.
Signed By: Maurice Grafton, Business Admin
Vendor: Various Notary Date: 10/4/2012
Estimate Actual FY QTR
State Cost: $82,000.00 $19,620.13 13 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
99 HUMAN SERVICES, DEPARTMENT OF
Filed: 11/2/2012
A letter was received on November 2, 2012 for the Final Cost of FY 12-3 Item #30 for $164,465.13.
Signed By: Randall Waselewski, Acting Bus Admin
Vendor: Harborside Rehab Notary Date: 9/20/2012
Estimate Actual FY QTR
State Cost: $464,600.00 $164,465.13 13 2
Federal Cost $0.00 $0.00
100 PUBLIC HEALTH, DEPARTMENT OF
Filed: 12/14/2012
A letter was received for the Final Cost FY 13-1 Item #53 for $126,857.53.
Signed By: Gary Robinson, Dep Dir
Vendor: United Parcel Serv Notary Date: 12/6/2012
Estimate Actual FY QTR
State Cost: $127,500.00 $126,857.53 13 2
Federal Cost $0.00 $0.00
101 STATE POLICE, DEPARTMENT OF
Filed: 12/25/2012
A letter dated on October 24, 2012 with the Final Cost for FY 12-4 Item #33 of $77,625.
Signed By: Hiram Grau, Director
Vendor: MC Electric Notary Date: 10/18/2012
Estimate Actual FY QTR
State Cost: $78,000.00 $77,625.00 13 2
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
102 TRANSPORTATION, DEPARTMENT OF
Filed: 10/9/2012
A letter dated October 5, 2012 for the Final Cost of FY 12-2 Item #51 of $262,589.10.
Signed By: John Webber, Interim Dir
Vendor: Mid-America Advertising Notary Date: 10/4/2012
Estimate Actual FY QTR
State Cost: $375,000.00 $262,589.10 13 2
Federal Cost $0.00 $0.00
103 TRANSPORTATION, DEPARTMENT OF
Filed: 10/9/2012
A letter was received and dated on October 4, 2012 for the Final Cost of FY 12-2 Item# 55 of $65,249.
Signed By: Joseph Shacter, Director
Vendor: Transit Resource Center Notary Date: 10/3/2012
Estimate Actual FY QTR
State Cost: $150,000.00 $62,249.00 13 2
Federal Cost $0.00 $0.00
104 TRANSPORTATION, DEPARTMENT OF
Filed: 10/11/2012
A letter dated October 10, 2012 with the Final Cost of FY 12-1 Item #58 of $51,205.
Signed By: Aaron Weatherholt, Dep Dir
Vendor: Telvent DTN Notary Date: 10/10/2012
Estimate Actual FY QTR
State Cost: $90,000.00 $51,205.00 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 49 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
105 TRANSPORTATION, DEPARTMENT OF
Filed: 10/23/2012
A letter was received and date for October 23, 2012 for the Final Cost of FY13-1 Item #63 of $174,615.40.
Signed By: Omer Osman, Dep Director
Vendor: Illini Excavation & Reclamatio Notary Date: 10/22/2012
Estimate Actual FY QTR
State Cost: $195,000.00 $174,615.40 13 2
Federal Cost $0.00 $0.00
106 TRANSPORTATION, DEPARTMENT OF
Filed: 10/26/2012
A letter dated October 26, 2012 with the Final Cost for FY13-1 #58 is $62,373.75.
Signed By: William Frey, Acting Director
Vendor: Capitol Strategies Notary Date: 10/25/2012
Estimate Actual FY QTR
State Cost: $50,000.00 $62,373.75 13 2
Federal Cost $0.00 $0.00
107 CAPITAL DEVELOPMENT BOARD
Filed: 8/30/2012
A letter was received on May 2 2012 for the Final Cost of FY 11-4 #59 for $1,085,875.38.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: A & R Mechanical Contractors Notary Date: 4/13/2012
Estimate Actual FY QTR
State Cost: $875,000.00 $1,085,875.38 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 50 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
108 HOUSING DEVELOPMENT AUTHORITY, ILLINOIS
Filed: 10/16/2012
A letter dated October 11, 2012 for the Final Cost of FY 13-1 Item #74 of $27,500.
Signed By: Amanda Carone, Purchasing Officer
Vendor: U. S. Bank Notary Date: 10/10/2012
Estimate Actual FY QTR
State Cost: $27,500.00 $27,500.00 13 2
Federal Cost $0.00 $0.00
109 HOUSING DEVELOPMENT AUTHORITY, ILLINOIS
Filed: 12/7/2012
A letter was received and dated for December 4, 2012 indicating the Final Cost of FY 13-1 Item # 76 as
$292,302.
Signed By: Amanda Carone, Legal Dept
Vendor: Various Investment Bankers Notary Date: 12/3/2012
Estimate Actual FY QTR
State Cost: $461,250.00 $292,302.00 13 2
Federal Cost $0.00 $0.00
110 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 11/8/2012
A letter dated October 23, 2012 for the Final Cost of FY 12-4 Item #51 of $561,595.90.
Signed By: John Donato, Chief of Procurement
Vendor: IGOR Notary Date: 10/1/2012
Estimate Actual FY QTR
State Cost: $853,050.00 $561,595.90 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 51 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
111 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 11/27/2012
A letter was received on November 27 for the Final Cost of FY12-3 Item #77 for a total of $5,812.50.
Signed By: John Donato, Chief of Procurement
Vendor: Marcie Claus Notary Date: 10/1/2012
Estimate Actual FY QTR
State Cost: $9,900.00 $5,812.50 13 2
Federal Cost $0.00 $0.00
112 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 11/27/2012
A letter was received on November 27, 2012 for the Final Cost FY 12-3 Item #85 for $275.
Signed By: John Donato, Chief of Procurement
Vendor: Lorri A Scott Notary Date: 10/1/2012
Estimate Actual FY QTR
State Cost: $412.50 $275.00 13 2
Federal Cost $0.00 $0.00
113 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 11/27/2012
A letter was received on November 27 for the Final Cost of FY 12-3 Item #80 and FY12-4 Item #47 for a
total of $4,650.
Signed By: John Donato, Chief of Procurement
Vendor: Lawrence Necheles Notary Date: 10/1/2012
Estimate Actual FY QTR
State Cost: $9,632.50 $4,650.00 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 52 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
114 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 11/27/2012
A letter was received on November 27, 2012 for the Final Cost of FY 12-3 Item #78 and FY12-4 Item #71
for a total of $3,212.50.
Signed By: John Donato, Chief of Procurement
Vendor: Frederick DePasquale Notary Date: 10/1/2012
Estimate Actual FY QTR
State Cost: $5,715.50 $3,212.50 13 2
Federal Cost $0.00 $0.00
115 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 11/27/2012
A letter was received on November 27, 2012 for the Final Cost of FY 12-3 Item #84 and FY12-4 Item #72
for $2,037.50.
Signed By: John Donato, Chief of Procurement
Vendor: Carl Isermann Notary Date: 10/1/2012
Estimate Actual FY QTR
State Cost: $8,400.00 $2,037.50 13 2
Federal Cost $0.00 $0.00
116 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 12/17/2012
A letter was received on December 17, 2012 for the Final Cost of FY 12-3 Item #95 and FY 13-1 Item #81
for $2,243,895.99.
Signed By: ,
Vendor: TransCore LP Notary Date: 10/1/2012
Estimate Actual FY QTR
State Cost: $5,310,000.00 $2,243,895.99 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 53 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
117 CHICAGO STATE UNIVERSITY
Filed: 10/17/2012
A letter was received on October 17, 2012 for the Final Cost of FY 12-2 Item #70 for $14,945.
Signed By: Glenn Meeks, VP of Admin
Vendor: Business Only Broadband Notary Date: 10/16/2012
Estimate Actual FY QTR
State Cost: $8,967.00 $14,945.00 13 2
Federal Cost $0.00 $0.00
118 NORTHERN ILLINOIS UNIVERSITY
Filed: 10/15/2012
A letter was received on October 10, 2012 for the Final Cost of FY 12-3 Item #101 of $243,343.
Signed By: Al Mueller, Dir. Of Procurement Services
Vendor: Pepper Construction Notary Date:
Estimate Actual FY QTR
State Cost: $249,000.00 $234,343.00 13 2
Federal Cost $0.00 $0.00
119 NORTHERN ILLINOIS UNIVERSITY
Filed: 10/15/2012
A letter was received on October 5, 2012 for the Final Cost of FY 12-3 Item #100 of $25,000.
Signed By: Al Mueller, Dir. Of Procurement Services
Vendor: IMEX Restoration Notary Date:
Estimate Actual FY QTR
State Cost: $25,000.00 $25,000.00 13 2
Federal Cost $0.00 $0.00
1/11/2013 rptQuarterlyWeb Page 54 of 55
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2012 through December 31, 2012
120 NORTHERN ILLINOIS UNIVERSITY
Filed: 11/30/2012
A letter was received on November 30, 2012 for the Final Cost of FY 12-4 Item #56 for $99,365.
Signed By: Al Mueller, Purchasing Dir
Vendor: Otto Baum Co Notary Date:
Estimate Actual FY QTR
State Cost: $99,465.00 $99,365.00 13 2
Federal Cost $0.00 $0.00
121 NORTHERN ILLINOIS UNIVERSITY
Filed: 11/30/2012
A letter was received on November 26, 2012 for the Final Cost of FY 12-4 Item #55 for $231,447.47.
Signed By: Al Mueller, Purchasing Dir
Vendor: Blackboard Notary Date:
Estimate Actual FY QTR
State Cost: $240,000.00 $231,447.47 13 2
Federal Cost $0.00 $0.00
122 UNIVERSITY OF ILLINOIS
Filed: 10/4/2012
A letter was received on October 1, 2012 for the Final Cost of FY 13-1 Item #85 of $100,000.
Signed By: Al Mueller, Dir. Of Procurement Services
Vendor: Kroeschell Services Notary Date:
Estimate Actual FY QTR
State Cost: $100,000.00 $100,000.00 13 2
Federal Cost $0.00 $0.00
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