LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
1 CENTRAL MANAGEMENT SERVICES
Filed: 12/31/2012
This leased space houses an Adult Transition Center for the Dept of Corrections. The prior lease was written for a term of 10 years which expired 9/30/12. This 6 month extension of emergency lease is required for further
continued occupancy and to allow CMS the necessary time to negotiate and process a new RFI lease.
Contract for Dec 30, 2012 - June 29, 2013.
Signed By: Bing Tie, Leasing Rep
Vendor: Old Sec National Bank Trust # 9635 Notary Date: 12/20/2012
Estimate Actual FY QTR
State Cost: $0.00 $98,557.50 13 3
Federal Cost $0.00 $0.00
2 CENTRAL MANAGEMENT SERVICES
Filed: 2/8/2013
This leased space houses a DHS Family Community Resource Center. This DHS office will close and consolidate
into new RFI Lease #6453 in Woodstock, upon completion of buildout. During construction at the new location,
asbestos was discovered. Acquisition of permits, etc. to abate the asbestos has delayed completion of the work.
This proposed emergency lease will provide continued occupancy for DHS at its existing location until construction
can be completed.
A letter was received on March 27th extending the lease contract for one additional month with an Actual cost of
$11,058.00. The total for the actual amount is $44,232.
Signed By: Rosalind Cook, Leasing Rep. w/CMS Property Mgmt.
Vendor: BMO Harris Bank (Land Trust No. 3554) Notary Date: 1/30/2013
Estimate Actual FY QTR
State Cost: $0.00 $33,174.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 1 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
3 CENTRAL MANAGEMENT SERVICES
Filed: 2/8/2013
RFI Solicitation #6387 was published in February 2011 and a new RFI Lease was published April 24, 2012 for
consolidation of three existing leases. Tenant improvements were needed to accomplish the consolidation. At the
time of the initial lease award posting, the anticipated occupancy date was October 1, 2012. Due to delays in
permitting and delivery of materials, the occupancy date was pushed back to February 1, 2013. Asbestos has
since been discovered in the building, which temporarily halted the buildout. The necessary permits for abatement
are in place and work has resumed but will not be completed in the expected timeframe. An amendment is in
process to push the commencement date of the lease to May 1, 2013. This short-term emergency lease will
provide continued occupancy under the existing lease until the new lease takes effect.
Signed By: Rosalind Cook, Leasing Rep. w/CMS Property Mgmt.
Vendor: Chgo. Title Land Trust Co., Trust #40473 Notary Date: 1/31/2013
Estimate Actual FY QTR
State Cost: $0.00 $73,154.01 13 3
Federal Cost $0.00 $0.00
4 CENTRAL MANAGEMENT SERVICES
Filed: 2/14/2013
This leased space houses the Illinois State Police and the Illinois Gaming Board. The existing lease expires
February 11, 2013. Since 2011, CMS has published three RFI Solicitations for this space. Review of the most
recent offers has been on hold as CMS continues to work with ISP toward potential consolidation into State-
owned space. A new five-year lease is pending publication. Due to delays in obtaining the Lessor's signature and
the required disclosure documents, CMS was unable to publish the lease in time to meet the 30-day posting
deadline for a February 12 start date. This one-month emergency lease will provide for continued occupancy until
the new lease takes effect on March 12.
Signed By: Rosalind Cook, Leasing Rep w/CMS Property Mgmt.
Vendor: 8151 TCCC, LLC Notary Date: 2/7/2013
Estimate Actual FY QTR
State Cost: $0.00 $30,813.75 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 2 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
5 CENTRAL MANAGEMENT SERVICES
Filed: 2/14/2013
This leased space houses a DHS Human Capital Development Family Community Resource Center office. The
existing lease, which was a 364-day extension of a prior emergency lease, expired on February 1, 2013. This
office will soon close and consolidate into another existing DHS office located on Chicago Avenue. An amendment
was published to provide tenant improvements needed at the Chicago Ave. location to accommodate the incoming
staff. Execution of that amendment was delayed by a protest submitted by the existing Pulaski lessor.
Consequently, commencement of the work was delayed as well. CMS sent the Pulaski lessor a 58-day lease for
continued occupancy but said lease was not returned to CMS in time to post for the required 30 days, necessitating
an emergency procurement.
Signed By: Rosalind Cook, Leasing Rep. w/CMS Property Mgmt.
Vendor: RE Naperville - 500 Pulaski, LLC Notary Date: 2/5/2013
Estimate Actual FY QTR
State Cost: $0.00 $33,034.18 13 3
Federal Cost $0.00 $0.00
6 CENTRAL MANAGEMENT SERVICES
Filed: 2/28/2013
RFI Solicitation #6387 was published in February 2011 and a new RFI Lease was published April 24, 2012 for
consolidation of three existing leases. Tenant improvements were needed to accomplish the consolidation. At the
time of the initial lease award posting, the anticipated occupancy date was October 1, 2012. Due to delays in
permitting and delivery of materials, the occupancy date was pushed back to February 1, 2013. Asbestos has
since been discovered in the building, which temporarily halted the buildout. The necessary permits for abatement
are in place and work has resumed but will not be completed in the expected timeframe. An amendment is in
process to push in the commencement date of the lease to May 1, 2013. This short-term emergency lease will
provide continued occupancy under the existing lease until the new lease takes effect.
Signed By: Rosalind Cook, Leasing Rep. w/CMS Property Mgmt.
Vendor: S.K. Martin Enterprises, Inc. Notary Date: 2/5/2013
Estimate Actual FY QTR
State Cost: $0.00 $12,954.39 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 3 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
7 CENTRAL MANAGEMENT SERVICES
Filed: 3/12/2013
The Using Agency has occupied this leased space since 2003, when it was acquired via RFI. The existing lease
was written for a term of six months which expired February 28, 2013. CMS had asked that the Lessor sign an
amendment to extend the expiration date to April 30, 2013. However, the current owners are in the process of
selling this property and were unable to sign and return the amendment in time for CMS to meet the 30-day posting
requirement. This two-month emergency lease will provide for that extended occupancy. CMS intends to vacate
this space effective April 30 for consolidation into both State-owned and other existing leased space.
Signed By: Rosalind Cook, Leasing Rep w/CMS Property Mgmt.
Vendor: 32 W. Randolph St. Ltd. Partnership Notary Date: 3/6/2013
Estimate Actual FY QTR
State Cost: $0.00 $623,587.64 13 3
Federal Cost $0.00 $0.00
8 CENTRAL MANAGEMENT SERVICES
Filed: 3/15/2013
The conditions and circumstances requiring this EP, Under union contract agreement, the State of Illinois is
responsible for providing uniforms for its Illinois Dept of Corrections security staff. However, the union contract is
currently being renegotiated and new contractual requirements have not yet been finalized.
Contract is from October 1 2012 to Dec 29, 2012.
Signed By: Dante Watson, Strategic Sourcing Manager
Vendor: Uniformity, Inc Notary Date: 1/7/2013
Estimate Actual FY QTR
State Cost: $80,000.00 $69,591.22 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 4 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
9 CENTRAL MANAGEMENT SERVICES
Filed: 3/15/2013
The conditions and circumstances requiring this EP, Under union contract agreement, the State of Illinois is
responsible for providing uniforms for its Illinois Dept of Corrections security staff. However, the union contract is
currently being renegotiated and new contractual requirements have not yet been finalized.
Contract is from Dec 30, 2012 to March 29, 2013.
Signed By: Dante Watson, Strategic Sourcing Manager
Vendor: Uniformity, Inc Notary Date: 12/21/2012
Estimate Actual FY QTR
State Cost: $80,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
10 DEPARTMENT OF JUVENILE JUSTICE
Filed: 3/3/2013
To add one additional dome camera to the original bid for equipment and installation was $17,500. The original bid
was for the installation of 6 PTZ cameras and a 16 channel DVR for the protection of state property. IYC is
scheduled to close on 2/11/13 and there will be no security staff on the grounds to protect the facility from vandals.
Signed By: John Rita, Superintendent - IYC Joliet
Vendor: Commercial Electronics Notary Date: 2/19/2013
Estimate Actual FY QTR
State Cost: $0.00 $20,150.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 5 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
11 CORRECTIONS - GENERAL OFFICE
Filed: 1/14/2013
Over the past several months the Hardin County Work Camp has received an additional 100 inmates and then
sustained major damage in a kitchen fire resulting in the loss of its kitchen equipment. The ice machines that were
being used for daily inmate ice distribution were located in the kitchen and damaged beyond repair. Another ice
machine is needed to meet the daily inmate's requests for ice distribution. The ice machine being requested is a
replacement for one that was originally purchased through Inmate Benefit Fund.
Signed By: Allan Martin, Warden at Shawnee Cor. Cntr.
Vendor: Cape Restaurant Supply Notary Date: 1/10/2013
Estimate Actual FY QTR
State Cost: $9,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
12 CORRECTIONS - GENERAL OFFICE
Filed: 1/16/2013
Emergency purchase of chicken patty seasoning. Vendor is able to supply in 2 weeks. No CMS State contract.
Signed By: Rich Mautino, Asst. CEO of IL Corr. Industries
Vendor: Chicago Meat Group Notary Date: 1/14/2013
Estimate Actual FY QTR
State Cost: $15,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 6 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
13 CORRECTIONS - GENERAL OFFICE
Filed: 1/17/2013
Menard ICI Knit Shop needs to purchase White Terry Cloth material for the production of towels, washcloths,
terry bibs, bias towels and bias washcloths utilized by Correctional facilities across the state as mandated by state
statute. The current contract is expired and this emergency purchase will provide raw material to meet current
backorders
Signed By: Jen Aholt, CEO of IL Correctional Industries
Vendor: Tabb Textile Company Inc. Notary Date: 1/14/2013
Estimate Actual FY QTR
State Cost: $55,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
14 CORRECTIONS - GENERAL OFFICE
Filed: 1/17/2013
Menard ICI Knit Shop needs to purchase White Tubular Knit Yarn Blend 4.5 oz and Fabric 1X1 Tubular Rib Knit
yarn blend 50/50 white 4.5oz for the production of white inmate t-shirts utilized by Correctional facilities across the
state for clothing of inmates as mandated by state statute. The current contract is expired and this emergency
purchase will provide raw material to meet current backorders.
Signed By: Jen Aholt, CEO of IL Correctional Industries
Vendor: Volunteer Knit Notary Date: 1/14/2013
Estimate Actual FY QTR
State Cost: $85,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 7 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
15 CORRECTIONS - GENERAL OFFICE
Filed: 1/17/2013
Menard ICI Knit Shop needs to purchase White Tubular Fleece 7.5 oz weight for the manufacture of white
sweatshirts utilized by Correctional facilities across the state for clothing of inmates as mandated by state statute.
The current contract is expired and the emergency purchase will provide raw material to meet current backorders.
Signed By: Jen Aholt, CEO of IL Correctional Industries
Vendor: Volunteer Knit Notary Date: 1/14/2013
Estimate Actual FY QTR
State Cost: $14,100.00 $0.00 13 3
Federal Cost $0.00 $0.00
16 CORRECTIONS - GENERAL OFFICE
Filed: 1/17/2013
Menard ICI Knit Shop needs to purchase Raw Materials Sheeting 66" wide for the production of bed sheets and
pillowcases utilized by Correctional facilities across the state as mandated by state statute. The current contract is
expired and this emergency purchase will provide raw material to meet current backorders.
Signed By: Jen Aholt, CEO of IL Correctional Industries
Vendor: Tabb Textile Company Inc. Notary Date: 1/14/2013
Estimate Actual FY QTR
State Cost: $40,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 8 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
17 CORRECTIONS - GENERAL OFFICE
Filed: 1/17/2013
Stateville CC went on lockdown Oct 9 2012. The use of the tray greatly increased during the level one lockdown
due to the offenders being fed in their cells.
Signed By: Michael Lemke, Warden, Stateville
Vendor: Industrial Soap - Stateville Notary Date: 1/14/2013
Estimate Actual FY QTR
State Cost: $32,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
18 CORRECTIONS - GENERAL OFFICE
Filed: 1/17/2013
The conditions and circumstances requiring this emergency purchase, including reason for selection of the particular
contractor are: The Clever-Brooks 100HP Boiler which services the Administration Building has leaking boiler
tubes and an inoperable gas valve due to exposure to water. The boiler provides heat to the entire Administration
Building. Immediate repairs to plug the leaking tubes and replace the gas valve are necessary to operate the boiler.
A complete re-tubing of the boiler was planned in the off heating season however, due to additional leaking tube
discovered on 1/11/2013, the re-tubing project needs to be completed as soon as possible to avert the risk of
complete failure of the boiler unit which is the only source of heat for the Administration Building.
Signed By: Marc G. Hodge, Warden, Lawrence
Vendor: CICI Engineering Sales & Service, Inc. Notary Date: 1/11/2013
Estimate Actual FY QTR
State Cost: $30,500.00 $0.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 9 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
19 CORRECTIONS - GENERAL OFFICE
Filed: 1/17/2013
Menard ICI Knit Shop needs to purchase Black Tubular Fleece 7.5 oz. weight for the manufacture of black
sweatshirts utilized by Correctional facilities across the state for clothing of inmates as mandated by state statute.
The current contract is expired and this emergency purchase will provide raw material to meet current backorders.
Signed By: Jen Aholt, CEO of IL Correctional Industries
Vendor: Volunteer Knit Notary Date: 1/14/2013
Estimate Actual FY QTR
State Cost: $42,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
20 CORRECTIONS - GENERAL OFFICE
Filed: 1/21/2013
The Center requires complete surveillance camera of all areas prior to conversion to a Women Facility scheduled
for 2-7-13. This emergency is for CAT5 camera cable.
Signed By: Dawn Golden, Warden, Logan
Vendor: Anixter Notary Date: 1/25/2013
Estimate Actual FY QTR
State Cost: $6,102.25 $6,102.25 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 10 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
21 CORRECTIONS - GENERAL OFFICE
Filed: 1/22/2013
The Compressor for Freezer #162 in the Warehouse has failed and is not repairable and has to be replaced with a
new compressor, oil separator, check valve and accumulator. This is a Copeland Mfg. Part#
3DS3F46KETFD800. The facility does not have adequate frozen food storage without this walk-in freezer. At
the current time we are unable to accept shipments of frozen product scheduled for our normal food service
operation.
Signed By: Zachary Roeckeman, Warden at Big Muddy River
Vendor: Meadows Machine Shop Inc. 314-771-2200 Notary Date: 1/8/2013
Estimate Actual FY QTR
State Cost: $4,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
22 CORRECTIONS - GENERAL OFFICE
Filed: 1/22/2013
Robinson Correctional Center has experienced a failure of the facility's commercial washers that provide laundered
items to inmates and staff uniforms. The current washers are 21 years old. Machine one (1) has recently lost the
electric component making the machine inoperable. Machine two (2) has a bent drum and does not wash or
extract water properly. Replacement parts are very expensive, impossible to find and are considered obsolete.
The laundry service is considered an integral part of the facility's safety protocol. Dietary, Healthcare, cleaning
items and inmate clothing are laundered with these machines which must be replaced immediately.
Signed By: Randy E. Grounds, Warden, Robinson
Vendor: Equipment International LTD Notary Date: 1/14/2013
Estimate Actual FY QTR
State Cost: $0.00 $46,650.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 11 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
23 CORRECTIONS - GENERAL OFFICE
Filed: 1/22/2013
Health and Safety - Institutional hot water storage tank developed a hole on the bottom. This is a pressurized tank
that cannot be patched. Requires replacement. Without these tanks the institutional dietary will be out of hot
water for the preparation of food and operation of the dishwasher. Housing units will not have hot water for
showers. Storage tanks are 18 years old. Vendor was selected based on being a A.O. Smith Certified Vendor.
Signed By: Nancy Stanfa, Business Administrator
Vendor: A & H Mechanical Contracting, Inc. Notary Date: 11/16/2012
Estimate Actual FY QTR
State Cost: $62,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
24 CORRECTIONS - GENERAL OFFICE
Filed: 1/22/2013
Menard ICI is urgently in need of floor chemical, no rinse stripper and floor sealer. Material is needed immediately
to fill current backorders and orders for 3rd and 4th quarter Fiscal year 2013. Current contract expired.
Signed By: Jen Aholt, CEO of IL Correctional Industries
Vendor: JoemChem Notary Date: 1/15/2013
Estimate Actual FY QTR
State Cost: $27,000.00 $26,888.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 12 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
25 CORRECTIONS - GENERAL OFFICE
Filed: 1/29/2013
Three of the boilers located within the facility of Hill Correctional Center are in need of repair to the fire tubes
located in the boilers. These three boilers supply hot water to the dietary building and three of the four housing
units.
Signed By: Kevwe Akpore, Acting Warden, Hill
Vendor: Jarvis Welding Boiler Repair Notary Date: 1/25/2013
Estimate Actual FY QTR
State Cost: $0.00 $28,200.00 13 3
Federal Cost $0.00 $0.00
26 CORRECTIONS - GENERAL OFFICE
Filed: 1/30/2013
To establish an Emergency Purchase for White cake mix in order to meet Illinois Correctional Industries needs.
White cake mix are needed Raw Materials for other Food Staples required to provide Illinois Department of
Corrections, Illinois Department of Human Services, Illinois Department of Juvenile Justice, Illinois Department of
Veterans Affairs and various local school districts the various Sweetgoods they need to serve meals to meet their
every day meal requirements. This Emergency Purchase is the result of the renewal not being in place in a timely
manner for these purchases to be made of these raw materials. So as not to interrupt customer demands and
prevent or minimize serious disruption to the Illinois Department of Corrections and other State Agencies, it is
imperative that this Emergency Purchase of the previously mentioned White cake mix be made. The amount
ordered will allow us to be able to provide various sweetgoods to IDOC, IDJJ, IDHS, Veterans Affairs, and
various local school districts over the next three months, while the contracted disputes are being addressed.
Signed By: Jen Aholt, Senior Public Service Administrator
Vendor: Human Services Center Notary Date: 1/30/2013
Estimate Actual FY QTR
State Cost: $15,264.00 $0.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 13 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
27 CORRECTIONS - GENERAL OFFICE
Filed: 1/31/2013
Previous master contract expired. CMS in process of awarding new master contract for white broadcloth but an
estimated 4-6 weeks before contract is actually available plus the foreseeable waiting period of another 6 weeks
for delivery would prevent Illinois Correctional Industries to continue providing offender boxers as needed. This
emergency purchase will cover the lapse period until master contract is in place.
Signed By: James Clinton, IL Corr. Industries Superintendent
Vendor: Tabb Textile Company Notary Date: 1/17/2013
Estimate Actual FY QTR
State Cost: $74,900.00 $0.00 13 3
Federal Cost $0.00 $0.00
28 CORRECTIONS - GENERAL OFFICE
Filed: 1/31/2013
To establish an Emergency Purchase for White icing, Fruit filling in order to meet Illinois Correctional Industries
needs. White icing, Fruit filling, are needed Raw Materials for other Food Staples required to provide Illinois
Department of Corrections, Illinois Department of Human Services, Illinois Department of Juvenile Justice, Illinois
Department of Veterans Affairs, and various local school districts the various Sweetgoods they need to serve meals
to meet their every day meal requirements. This Emergency Purchase is the result of the renewal not being in place
in a timely manner for these purchases to be made of these raw materials. So as not to interrupt customer
demands and prevent or minimize serious disruption to the Illinois Department of Corrections and other State
Agencies, it is imperative that this Emergency Purchase of the previously mentioned White icing, Fruit Filling be
made. The amount ordered will allow us to be able to provide various sweetgoods to IDOC, IDJJ, IDHS,
Veterans Affairs and various local school districts over the next three months while the contract disputes are being
addressed.
Signed By: Jen Aholt, Senior Public Service Administrator
Vendor: Dawn Food Products Notary Date: 1/28/2013
Estimate Actual FY QTR
State Cost: $44,570.00 $0.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 14 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
29 CORRECTIONS - GENERAL OFFICE
Filed: 1/31/2013
Emergency purchase of batter and breading mixes. Vendor is able to supply in 2 weeks. No CMS contract.
Signed By: Jen Aholt, CEO of IL Correctional Industries
Vendor: Human Service Center Notary Date: 1/18/2013
Estimate Actual FY QTR
State Cost: $27,908.00 $0.00 13 3
Federal Cost $0.00 $0.00
30 CORRECTIONS - GENERAL OFFICE
Filed: 1/31/2013
To establish an Emergency Purchase for Bread/Bun Base, Sweetdough Base, and Donut Mix in order to meet
Illinois Correctional Industries needs. Bread/Bun Base, Sweetdough Base, and Donut Mix are needed Raw
Materials for other Food Staples required to provide Illinois Department of Corrections, Illinois Department of
Human Services, Illinois Department of Juvenile Justice, Illinois Department of Veterans Affairs, and various local
school districts the Bread/Buns and various sweetgoods they need to serve meals to meet their every day meal
requirements. This Emergency Purchase is the result of the renewal not being in place in a timely manner for these
and other State Agencies. It is imperative that this Emergency Purchase of the previously mentioned Bread/Bun
Base, Sweetdough Base, and Donut Mix be made. The amount ordered will allow us to be able to provide
bread/buns, as well as various sweetgoods to IDOC, IDJJ, IDHS, Veterans Affairs, and various local school
districts over the next three months, while the contracted disputes are being addressed.
Signed By: Jen Aholt, Senior Public Service Administrator
Vendor: Bianchi Milling Inc. Notary Date: 1/28/2013
Estimate Actual FY QTR
State Cost: $0.00 $107,944.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 15 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
31 CORRECTIONS - GENERAL OFFICE
Filed: 1/31/2013
The commercial washer and dryer are down and non-operational at Centralia Correctional Center. They need to
be replaced immediately as it causes a sanitation issue within the facility. Immediate expenditure is necessary for
replacement to State property to protect against further loss of or damage to property. One new washer Milnor
Model #3621V5J, 80lb washer/extractor 480v 3ph and one new dryer Model CT120RQ electric dryer, 120lb
capacity: Digital dual timer control electrical service 470v 3ph will be purchased.
Signed By: Bradley Robert,
Vendor: Loomis Bros. Equipment Company Notary Date: 1/23/2013
Estimate Actual FY QTR
State Cost: $25,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
32 CORRECTIONS - GENERAL OFFICE
Filed: 1/31/2013
There are 17 heat pumps in the Health Care Building C2908 that have either quit or are faulty. They need to be
replaced immediately. Maintenance is currently running electric heaters in several areas to keep heat circulating
throughout the building. This is an issue involving threat to public health and public safety, and also an immediate
expenditure is necessary for repairs to State property to protect against further loss or damage to property. List of
heat pump units needing replaced are as follows: B1-HPU, B2-HPU, B3-HPU, B4-HPU, B5-HPU, B6-HPU,
B8-HPU, B9-HPU, B10-HPU, B12-HPU, B13-HPU, B16-HPU, B18-HPU, B19-HPU, B20-HPU, B21-HPU,
B22-HPU.
Signed By: Bradley Robert,
Vendor: Baer Heating & Cooling, Inc. Notary Date: 1/23/2013
Estimate Actual FY QTR
State Cost: $90,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 16 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
33 CORRECTIONS - GENERAL OFFICE
Filed: 2/14/2013
Stateville Correctional Center needs to procure classification folders for our record office in order to be in
compliance with our Administrative Directive 01.07.110. Stateville contains the Northern Reception and
Classification Center. These folders are used to create a master file for each offender that is processed into the
Corrections system. We average approximately 2000 new intakes each month. These folders are specially made
and required 6-7 weeks to be manufactured. There is no Master contract in place; the last Master Contract
(4016035) expired 03/14/12. We are also procuring folders to cover the needs of the Dwight, Graham, Menard
and Vienna Correctional Centers, who will cover the cost of their own folders.
Signed By: Michael Lemke, Warden, Stateville
Vendor: Retrieval Business Systems, Inc. Notary Date: 2/8/2013
Estimate Actual FY QTR
State Cost: $107,835.00 $0.00 13 3
Federal Cost $0.00 $0.00
34 CORRECTIONS - GENERAL OFFICE
Filed: 2/19/2013
Robinson Correctional Center is experiencing failure of the conveyer drive belt on the facility's Hobart FT800 Dish
Machine. The machine is used to clean and sanitize all of the Dietary utensils, pots and pans needed by the facility
to feed a population of 1200 inmates and 100 staff three times a day, seven days per week. The current machine is
22 years old and we have experienced repair costs of $10,800 in FY12, $12,000 in FY11 and $11,600 in FY10.
The cost to replace the drive belt is approx. $9,000. This procurement is time sensitive and critical to the mission
of the agency and special consideration is required due to the best interest of the State. Robinson CC has one dish
machine in Dietary with over 3,900 meals served daily. Order For Delivery's will be issued to the following
vendors: RM13-096A Central Restaurant Products - $89,548.30; RM13-0968 Gibson Services Co. -
$5,908.00.
Signed By: Randy E. Grounds, Warden, Robinson
Vendor: Central Restaurant Prod/Gibson Ser. Co. Notary Date: 2/4/2013
Estimate Actual FY QTR
State Cost: $0.00 $95,456.30 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 17 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
35 CORRECTIONS - GENERAL OFFICE
Filed: 2/19/2013
To establish an E P for Dry Yeast (35,000 pounds) 700 boxes, in order to meet Illinois Correctional Industries
needs. Dry yeast is a needed raw Material for the production of Bread, Buns and other Food Staples required to
provide Illinois Dept of Corrections. Currently there is not a contract in place to purchase this raw material.
This amount will provide sufficient amounts of Dry Yeast needed over the next three months.
Feb 17, 2013 to May 17, 2013
Signed By: Jen Aholt, SPSA
Vendor: Bianchi Milling, Inc. Notary Date: 2/14/2013
Estimate Actual FY QTR
State Cost: $66,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
36 CORRECTIONS - GENERAL OFFICE
Filed: 2/19/2013
To establish an E P for Wheat and White Flour (1,593,750) 31,875 Bags, in order to meet Illinois Correctional
Industries needs. White and Wheat Flour is a needed raw Material for the production of Bread, Buns and other
Food Staples required to provide Illinois Dept of Corrections. Currently there is not a contract in place to purchase
this raw material.
This amount will provide sufficient amounts of Dry Yeast needed over the next three months.
Feb 17, 2013 to May 17, 2013
Signed By: Jen Aholt, SPSA
Vendor: Bianchi Milling, Inc. Notary Date: 2/14/2013
Estimate Actual FY QTR
State Cost: $420,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 18 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
37 CORRECTIONS - GENERAL OFFICE
Filed: 2/25/2013
Shawnee Correctional Industries is requesting to purchase steel and aluminum to cover orders that currently are
placed with Industries. The material listed is used for van screens, picnic table frames and CSI lockable storage
boxes that are needed to be made for orders that have been placed. Material: 12 gauge mid steel 48x96 sheet
metal (19 van screens), 16 gauge mid steel 48x96 sheet metal (40 CSI lockable storage boxes), and Angle iron 1-
1/2 x 2 x 3/16 x 20 (50 picnic tables)
Signed By: Jeff Jennings, Vocational Instructor
Vendor: Hagerty Steel & Aluminum Co. Notary Date: 2/20/2013
Estimate Actual FY QTR
State Cost: $0.00 $10,850.00 13 3
Federal Cost $0.00 $0.00
38 CORRECTIONS - GENERAL OFFICE
Filed: 2/25/2013
The initial contract PSD4015252 for purchasing specific laundry chemicals utilized by East Moline Correctional
Industries (EMCI) has expired. In order to enable EMCI continue providing laundry services to hospitals, nursing
homes, mental health, etc. it is necessary to purchase specific chemicals that are compatible with dispensers
currently installed on washers. CMS is currently in the process of bidding out a replacement contract for the
service and supplies.
Signed By: James Clinton, Industry Superintendent, E. Moline Cor.
Vendor: Ecolab Notary Date: 2/13/2013
Estimate Actual FY QTR
State Cost: $15,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 19 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
39 CORRECTIONS - GENERAL OFFICE
Filed: 3/5/2013
Menard Correctional Center has been on Level 1 Lockdown since February 5, 2013. The use of foam trays is
greatly increased during Level 1 Lockdown due to inmates being fed in their cells and not being able to use the
reusable trays. The master contract 4015255 expired June 11, 2012. Per the buyer the contract may be in place
the middle of February. No award has been made at this time. It is necessary to purchase the foam trays in order
to provide the offenders with daily meals while on Level 1 Lockdown. In addition, Menard must use foam trays to
feed every meal in segregation. Current stock on hand is approximately 455 cases. Approximately 65 cases per
day are necessary during Level 1 Lockdown.
Signed By: Kimberly S Butler, Asst. Warden of Menard Corr. Center
Vendor: Industrial Soap Company Notary Date:
Estimate Actual FY QTR
State Cost: $29,412.80 $0.00 13 3
Federal Cost $0.00 $0.00
40 CORRECTIONS - GENERAL OFFICE
Filed: 3/13/2013
The IDOC is in need of a 90 day emergency contract for Electronic Detention/Monitoring Services for parolees
and/or committed felons. The current contract is with BI Incorporated and has been in effect for ten years. This
contract cannot be renewed or extended. Currently, the contracts for electronic monitoring and global positioning
system monitoring end six months apart. The agency would like to coincide the end dates and complete one
RFP/contract for both services. Doing a 90 day emergency contract gives the agency an opportunity to accomplish
this goal.
Signed By: Alyssa William-Schafer, Public Services Admin/Cood. For Sex Off.
Vendor: BI Incorporated Notary Date: 3/7/2013
Estimate Actual FY QTR
State Cost: $1,200,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 20 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
41 CORRECTIONS - GENERAL OFFICE
Filed: 3/13/2013
Jacksonville Correctional Center houses approximately 1000 offenders and employs approximately 250 staff.
Dietary provides meals to offenders and staff in this 24/7 facility. The one and only dish machine in the facility is
broken and inoperable. The dish machine is used to wash serving trays, silverware, cups, lids and all cooking
supplies at high temps for safety and sanitation as required by IL Dept. of Health food sanitation guidelines. IFB
procurement process was started however machine became inoperable then necessitating the need for this
emergency procurement. Vendor Henson Robinson was selected based upon specific machine requirements
expressed by the Dietary Manager and Chief Engineer in addition to the Vendors familiarity with our operational
needs. On 2/20/2013 SPO Welch approved Emergency Procurement.
Signed By: Glen Austin, Warden, Jacksonville
Vendor: Henson Robinson Company Notary Date: 2/21/2013
Estimate Actual FY QTR
State Cost: $125,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
42 CORRECTIONS - GENERAL OFFICE
Filed: 3/20/2013
The previous contract with this vendor is due to expire 3/31/13. The contract provides recovery home services
that are aimed to reduce recidivism and incarceration costs. IDOC is in the process of procuring a new contract
for these services, but the processing is being delayed due to the disclosure of a conflict of interest. If the services
are not allowed to continue, 52 parolees will be displaced with treatment disrupted and many will be forced to be
re-incarcerated in IDOC.
Signed By: Eva L. Moore-DeSalvia, Exec. II, Parole Re-Entry Group
Vendor: BI Incorporated Notary Date: 3/6/2013
Estimate Actual FY QTR
State Cost: $385,553.00 $0.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 21 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
43 CORRECTIONS - GENERAL OFFICE
Filed: 3/20/2013
An emergency purchase of a 400 gallon water heater is needed for 100 offenders now housed in the Gym for
showering and hand washing, etc. to maintain good health and sanitation.
Signed By: Billie J. Michael, Warden, Graham
Vendor: D Binder Mechanical Notary Date: 3/12/2013
Estimate Actual FY QTR
State Cost: $0.00 $29,244.00 13 3
Federal Cost $0.00 $0.00
44 CORRECTIONS - GENERAL OFFICE
Filed: 3/20/2013
Late last week the segregation touchscreen computer system crashed leaving segregation without a way to operate
its doors, lights, exhaust fans, and intercoms. The doors can be keyed manually but the lights, exhaust fans and
intercoms are still inoperable. The two back-up units were attempted to be installed but also failed. The back-up
units are over eleven years old and the rest of the units are over six years old. Based upon the age of the units and
operating system changes it is necessary to replace the computers and upgrade the operating systems, SCC will
receive three new Dell business-class PCs running Windows 7 operating systems and the latest version of
Wonderware Intouch operator interface software.
Signed By: Alan Martin, Warden, Shawnee
Vendor: Corsair Controls Notary Date: 3/13/2013
Estimate Actual FY QTR
State Cost: $31,558.00 $0.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 22 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
45 CORRECTIONS - GENERAL OFFICE
Filed: 3/20/2013
A direct short has occurred on circuit LP-B that affects high mast light HM1 which is located behind Building 118
and HM2 which is located behind Building 25. The short has taken out half of the lights on these two masts.
Currently HM1 has 3 out of 8 lamps working and HM2 has 2 out of 8 lamps working. There is approximately 900
feet of underground cable between the two high mast lights where the short may have occurred or the short may
have occurred in the 900 feet of underground cable and underneath concrete between HM2 and Building 138. On
3/1/13 the circuit (Circuit A) is randomly tripping making the high mast lights totally inoperable. Lighting is
desperately needed in the areas of these two High Mast Lights. Lack of lighting makes it a security concern for the
safety of the institution and public. An outside contractor will be needed to locate and correct the problem.
Signed By: Nedra Chandler, Warden, Dixon
Vendor: McGinn & McGinn Inc. Notary Date: 3/5/2013
Estimate Actual FY QTR
State Cost: $20,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 23 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
46 EMPLOYMENT SECURITY, DEPARTMENT OF
Filed: 2/5/2013
The conditions and circumstances requiring this emergency purchase, including reason for selection of the particular
contractor are: The IDES has determined after much deliberation that an emergency procurement is necessary to
procure a total of 6 specialized IT resources (4 Java Developers, 1 Business Analyst, and 1 User Acceptance
Tester) to program and implement needed modifications to the Emergency Unemployment Compensation (EUC)
program to comply with the Middle Class Job Creation and Tax Relief Act of 2012. Changes are required to
implement corrective actions to meet U.S. Department of Labor/ETA Operations Review requirements, and IDES
must also implement changes to its Illinois Benefit Information System (IBIS) as EUC has been extended into 2013.
The system changes must be completed immediately; if the programming is not properly completed, IDES'
unemployment compensation benefit system (BIS) will not be able to correctly calculate and pay federally funded
unemployment compensation benefits. Following the normal procurement process will not allow the Agency to
meet the federal requirements timely. Diversified Services Network and Electronic Knowledge Interchange
provided the current programming for EUC and currently provide Java resources to help support IBIS under other
initiatives and therefore, have knowledge of IBIS and can provide the resources needed to immediately and
expeditiously implement the changes. Without the support services, there would be a serious disruption in State
services and service delivery to claimants and federal statutory requirements would not be met.
Signed By: Barry Isaacson, Acting Manager/Procurement Officer
Vendor: Two vendors Notary Date: 1/15/2013
Estimate Actual FY QTR
State Cost: $405,756.00 $0.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 24 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
47 HUMAN SERVICES, DEPARTMENT OF
Filed: 1/11/2013
Murray Developmental Center in Centralia, Illinois produces hear, air conditioning and supplies domestic hot water
through the production of steam by burning coal. Murray Center has had to have a complete facility shut down to
repair holes in the boilers two times in the last two months. These were able to be accomplished during average
temperature weather without any adverse effect to our residents. Boiler number two has another leak that is losing
600 gallon per day. Murray is still able to maintain pressure, but if the leak gets worse we run the risk of possible
explosion of a boiler due to pressure and the use of nitrogen.
Signed By: James Veach, Facility Director
Vendor: Walts Floor Tile and Maintenance Notary Date: 1/3/2013
Estimate Actual FY QTR
State Cost: $120,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
48 HUMAN SERVICES, DEPARTMENT OF
Filed: 3/8/2013
The Shapiro Center in Kankakee services approximately 550 developmentally disabled individuals who have
varying levels of physical and medical needs. In order to meet the dietary requirements of these individuals it is
critical that nutritionally complete meals are provided 3 times per day, 7 days per week, 365 days per year. The
Center purchases disposable soup bowls, lids and entrée dishes, which are inserts used in the trays these meals are
served on.
Signed By: L. Collins, Shapiro Center Director
Vendor: All Group North America Corp. Notary Date: 3/5/2013
Estimate Actual FY QTR
State Cost: $30,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 25 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
49 HUMAN SERVICES, DEPARTMENT OF
Filed: 3/19/2013
Services to repair the automatic transfer switch for the facilities back-up power. Lionheart has the parts of
resources to rebuild all secondary controls that will make our generator start automatically again.
Signed By: Edith Newman, Facility Director
Vendor: LIONHEART critical power specialists Notary Date: 3/7/2013
Estimate Actual FY QTR
State Cost: $0.00 $17,217.00 13 3
Federal Cost $0.00 $0.00
50 HUMAN SERVICES, DEPARTMENT OF
Filed: 3/19/2013
The Elizabeth Ludemann Center required an emergency purchase to establish contracts for services and purchases
associated with the relocation of the Main Kitchen located at the Tinley Park Mental Health Center to the
temporary location of the former Oak Forest Hospital kitchen. Due to the closure of the Tinley Park Mental Health
Center, it was determined that the kitchen operations would be relocated until the procurement of a permanent
kitchen which will be located at the Ludemann Center is completed. The Nutrition Management Program feeds the
405 individuals residing at the Ludemann Center three meals per day and must provide the services in an economical
and efficient manner. Nutrition services for the individuals must be provided in accordance with Department of
Public Health Standards. If certification is jeopardized during the transition to a temporary site, it could represent a
loss of millions of dollars in Federal Financial Participation (FFP). The services listed are required in order to
maintain proper nutrition services for the Ludemann Center. An emergency extension was not required.
Signed By: Glenda Corbett, Center Director
Vendor: multiple Notary Date: 3/8/2013
Estimate Actual FY QTR
State Cost: $0.00 $44,084.80 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 26 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
51 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed: 12/27/2012
HFS is acquiring licenses for several software products that were specifically identified as components of the
Integrated Eligibility System (IES). These software components are critical to IES development, which is on a very
tight schedule to comply with Affordable Care Act deadlines. An emergency procurement approach is necessary
because immediate action is necessary to avoid delays that would result in a loss of federal funds. Quotes for the
software licenses were requested. Matrix System Group, Inc. a registered small business, submitted the lowest
quotes, which were less than the prices initially proposed by Deloitte, the IES implementation vendor.
Signed By: Brett M. Cox, State Purchasing Officer
Vendor: Matrix Systems Group Notary Date: 12/20/2012
Estimate Actual FY QTR
State Cost: $817,150.00 $0.00 13 3
Federal Cost $0.00 $0.00
52 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed: 2/27/2013
Dental services are federally mandated for children (under age 21) under Early and Periodic Screening, Diagnosis
and Treatment program (EPSDT). EPSDT also requires states to provide outreach and access to services,
assuring appropriate utilization of preventive dental services and needed dental treatment services. Comprehensive
dental services must be provided to children. The current contract period between HFS and DentaQuest expires
February 28, 2013. There are no additional renewal options available under the current contract. HFS is
requesting approval to extend the contract for a 90 day period.
Signed By: Brett M. Cox, State Purchasing Officer
Vendor: DentaQuest of Illinois Notary Date: 2/22/2013
Estimate Actual FY QTR
State Cost: $3,200,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 27 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
53 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed: 3/18/2013
The SMART Act (P.A. 097-0689) requires HFS to maximize the amount clients contribute to the cost of their care
through co-payments, to the extent co-payments are allowed under federal law. The maximum co-payments
allowed under federal law aw recently increased and HFS is prepared to implement the increased amounts,
effective April 1, 2013. As required under federal law, HFS provides its clients 10 days- advance notice of any
co-pay changes. In order to allow sufficient time for postal delivery, the notices must be mailed no later than
March 15, 2013.
Signed By: Cindy Krebs, State Purchasing Officer
Vendor: Breaker Press Co., Inc. Notary Date: 3/12/2013
Estimate Actual FY QTR
State Cost: $49,650.00 $0.00 13 3
Federal Cost $0.00 $0.00
54 PUBLIC HEALTH, DEPARTMENT OF
Filed: 1/18/2013
This contractor produces specialized, unique medical treatment formulas that are not available elsewhere. The
procurement of these specific products is critical to the life of individuals diagnosed with a metabolic disorder. The
most current contract expired (12/31/2012) and the Department is awaiting the new solicitation to be posted and
ultimately awarded by the Department of Central Management Services. Provision of specialized metabolic
treatment products to individuals diagnosed with certain metabolic disorders is mandated by the 77 Ill.Adm.Code
Part 661 Newborn Metabolic Screening and Treatment Code. Without ongoing provision of these products,
individuals with these disorders would be unable to maintain their physical health and in some circumstances could
experience irreversible, sometimes life threatening damage to the brain and other organs, or even death.
Signed By: Thomas J. Schafer, Deputy Director, Health Promotion
Vendor: Applied Nutrition Corp. Notary Date: 1/9/2013
Estimate Actual FY QTR
State Cost: $70,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 28 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
55 PUBLIC HEALTH, DEPARTMENT OF
Filed: 1/18/2013
This contractor produces specialized, unique medical treatment formulas that are not available elsewhere. The
procurement of these specific products is critical to the life of individuals diagnosed with a metabolic disorder. The
most current contract expired (01/03/2013) and the Department is awaiting the new solicitation to be posted and
ultimately awarded by the Department of Central Management Services. Provision of specialized metabolic
treatment products to individuals diagnosed with certain metabolic disorders is mandated by the 77Ill.Adm.Code
Part 661 Newborn Metabolic Screening and Treatment Code. Without ongoing provision of these products,
individuals with these disorders would be unable to maintain their physical health and in some circumstances could
experience irreversible, sometimes life threatening damage to the brain and other organs, or even death.
Signed By: Thomas J. Schafer, Deputy Director, Health Promotion
Vendor: Cambrooke Foods, LLC Notary Date: 1/9/2013
Estimate Actual FY QTR
State Cost: $80,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
56 PUBLIC HEALTH, DEPARTMENT OF
Filed: 1/18/2013
This contractor produces specialized, unique medical treatment formulas that are not available elsewhere. The
procurement of these specific products is critical to the life of individuals diagnosed with a metabolic disorder. The
most current contract expired (12/31/2012) and the Department is awaiting the new solicitation to be posted and
ultimately awarded by the Department of Central Management Services. Provision of specialized metabolic
treatment products to individuals diagnosed with certain metabolic disorders is mandated by the 77 Ill.Adm.Code
Part 661 Newborn Metabolic Screening and Treatment Code. Without ongoing provision of these products,
individuals with these disorders would be unable to maintain their physical health and in some circumstances could
experience irreversible, sometimes life threatening damage to the brain and other organs, or even death.
Signed By: Thomas J. Schafer, Deputy Director, Health Promotion
Vendor: Abbott Laboratories Notary Date: 1/10/2013
Estimate Actual FY QTR
State Cost: $135,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 29 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
57 PUBLIC HEALTH, DEPARTMENT OF
Filed: 2/6/2013
The Office of Health Care Regulation maintains the Health Care Worker Registry. The Health Care Worker
Registry application is accessed by health care facilities across the State of Illinois. This application's purpose is
related to the performance of background checks on potential employees in health care settings to see if they have
been convicted of specific crimes that would make them ineligible to work in the environment. An emergency
procurement for assistance with the modification of this web-based application to increase accessibility and
efficiency began on November 1, 2012 with an anticipated end date of January 29, 2013 and an estimate amount
of $125,000. The Department was confident that the required modifications could be completed within the original
90 day emergency period. However, additional time is necessary due to unforeseen technical and computer
delays. The Office of the Chief Procurement Officer therefore held a hearing on January 29, 2013 to determine if
the Department should be allowed to extend this emergency procurement. After considering the circumstances, the
Chief Procurement Officer approved an extension until February 29, 2013 and will consider the matter further at
another hearing on February 13, 2013.
Signed By: Toinette Colon, Dep. Director, Health Care Regulation
Vendor: Capitol Strategies Consulting Notary Date: 1/30/2013
Estimate Actual FY QTR
State Cost: $29,400.00 $0.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 30 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
58 PUBLIC HEALTH, DEPARTMENT OF
Filed: 2/22/2013
The Office of Health Care Regulation maintains the Health Care Worker Registry. The Health Care Worker
Registry application is accessed by health care facilities across the State of Illinois. This application's purpose is
related to the performance of background checks on potential employees in health care settings to see if they have
been convicted of specific crimes that would make them ineligible to work in that environment. An emergency
procurement for assistance with the modification of this web-based application to increase accessibility and
efficiency began on November 1, 2012 with an anticipated end date of January 29, 2013 and an estimated amount
$125,000. The Department was confident that the required modifications could be completed within the original
90 day emergency period. However, additional time is necessary due to unforeseen technical and computer
delays. The Office of the Chief Procurement Officer therefore held a hearing on January 29, 2013 to determine if
the Department should be allowed to extend this emergency procurement and an extension until February 19, 2013
was approved. Another hearing was held on February 13, 2013. As a result, the Department received approval
to extend this contract until March 21, 2013. The Department is in the process of competitively bidding these
services.
Signed By: Toinette Colon, Deputy Director
Vendor: Capitol Strategies Consulting Notary Date: 2/26/2013
Estimate Actual FY QTR
State Cost: $42,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 31 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
59 PUBLIC HEALTH, DEPARTMENT OF
Filed: 3/15/2013
This contractor produces specialized, unique medical treatment formulas that are not available elsewhere. The
procurement of these specific products is critical to the life of individuals diagnosed with a metabolic disorder. The
master contract has expired and DCMS hasn't yet awarded the new contract. Provision of specialized metabolic
treatment products to individuals diagnosed with certain metabolic disorders is mandated by the 77 Ill.Adm.Code
Part 661 Newborn Metabolic Screening and Treatment Code. Without ongoing provision of these products,
individuals with these disorders would be unable to maintain their physical health and in some circumstances could
experience irreversible, sometimes life threatening damage to the brain and other organs, or even death.
Signed By: Thomas J. Schafer, Deputy Director, Health Promotion
Vendor: Nutricia North America Notary Date: 3/5/2013
Estimate Actual FY QTR
State Cost: $145,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
60 TRANSPORTATION, DEPARTMENT OF
Filed: 1/24/2013
In FY12, the department was unable to purchase snow plow blades (cutting edges) since the contract execution
date would have resulted in the manufacturer having to request payment through the Court of Claims process since
the orders could not be manufactured and delivered in FY12, before the end of the lapse period. Therefore, the
department's inventory of cutting edges was reduced by the amount of our annual orders. This lack of inventory
will result in some of our highway districts exhausting their inventory of cutting edges before the end of the
CY12/CY13 winter. Additional plow blades are now urgently needed to provide snow plowing services through
the rest of this winter. This purchase is time-sensitive and critical to the mission of the Department, and the safety
of the motoring public while an IFB (#227012) is ongoing. Kennametal, Inc. is one of the two Vendors retained
for this purchase. The Vendor provides patented blades that have been used by the Department in the past. Its
blades have lasted much longer and have not failed like other styles of blades.
Signed By: Aaron Weatherholt, Deputy Director of Highways
Vendor: Kennametal Inc. Notary Date: 1/17/2013
Estimate Actual FY QTR
State Cost: $398,010.30 $0.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 32 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
61 TRANSPORTATION, DEPARTMENT OF
Filed: 1/24/2013
G. A. Rich and Sons was selected on 10/22/12 to get the treatment plant back up and running. The parts needed
to make the repairs to the computer system which operates the water treatment plant are unique and had to be
specifically manufactured for this facility. Programming of the computer system is also site-specific and takes time to
complete. The replacement pumps and motors had to be manufactured specifically for this water treatment system.
Original Affidavit was FY 13-2 # 62, this affidavit is for additional costs.
Signed By: Aaron Weatherholt, Dep Director
Vendor: G A Rich & Sons, Inc/ Funks Grove Rest Notary Date: 12/21/2012
Estimate Actual FY QTR
State Cost: $25,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
62 TRANSPORTATION, DEPARTMENT OF
Filed: 1/24/2013
In FY12, the department was unable to purchase snow plow blades (cutting edges) since the contract execution
date would have resulted in the manufacturer having to request payment through the Court of Claims process since
the orders could not be manufactured and delivered in FY12 before the end of the lapse period. Therefore, the
department's inventory of cutting edges was reduced by the amount of our annual orders. This lack of inventory
will result in some of our highway districts exhausting their inventory of cutting edges before the end of the
CY12/CY13 winter. Additional plow blades are now urgently needed to provide snow plowing services through
the rest of the winter. This purchase is time-sensitive and critical to the mission of the Department and the safety of
the motoring public, while an IFB (#227012) is ongoing. Valk Manufacturing Co. is one of two Vendors who have
been selected: its blades, when used in the past, were trouble-free and the Vendor has confirmed immediate
delivery of the blades to meet departmental urgent needs.
Signed By: Aaron Weatherholt, Deputy Director of Highways
Vendor: Valk Manufacturing Co. Notary Date: 1/17/2013
Estimate Actual FY QTR
State Cost: $46,394.00 $0.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 33 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
63 VETERANS' AFFAIRS - GENERAL OFFICE
Filed: 12/27/2012
CMS has not been able to get an agency master completed. Medical oxygen is critical to the life, health and safety
of the veterans residing at QVH and LVH.
Signed By: Deborah L. Miller, Chief Financial Officer
Vendor: Ilmo Products Company Notary Date: 12/24/2012
Estimate Actual FY QTR
State Cost: $35,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
64 VETERANS' AFFAIRS - GENERAL OFFICE
Filed: 1/21/2013
This procurement is necessary to provide an AC/Heating unit at the facility to keep the temperatures at a
comfortable and safe level for the members of the Anna Veterans' Home, and to be in compliance with State and
Federal Regulations. The procurement is critical to the life, health and/or safely of the residents at the Anna
Veterans' Home.
Signed By: Deborah L. Miller, Chief Financial Officer
Vendor: Heartland Mechanical Notary Date: 1/23/2013
Estimate Actual FY QTR
State Cost: $0.00 $17,400.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 34 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
65 VETERANS' AFFAIRS - GENERAL OFFICE
Filed: 1/30/2013
A hearing was held on January 16, 2013 to hear testimony and receive comments on the proposed contract
extension of emergency contract for incontinent briefs and wipes. After a complete review of the circumstances
relating to the need for extending the existing emergency contract, CPO approval was given to extend until June 30,
2013. If a master contract is executed prior to that date, the emergency contract will be terminated.
Signed By: Deborah L. Miller, Chief Fiscal Officer
Vendor: Sececa Medical Inc. Notary Date: 1/28/2013
Estimate Actual FY QTR
State Cost: $229,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
66 VETERANS' AFFAIRS - GENERAL OFFICE
Filed: 1/30/2013
A hearing was held on January 16, 2013 to hear testimony and receive comments on the proposed contract
extension of the emergency contract for gloves. After a complete review of the circumstances relating to the need
for extending the existing emergency contract, CPO approval was given to extend until June 30, 2013. If a master
contract is executed prior to that date, the emergency contract will be terminated.
Signed By: Deborah L. Miller, Chief Fiscal Officer
Vendor: Globe Medical Surgical Supply Notary Date: 1/28/2013
Estimate Actual FY QTR
State Cost: $150,000.00 $692,790.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 35 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
67 VETERANS' AFFAIRS - GENERAL OFFICE
Filed: 3/29/2013
A hearing was held on March 21, 2013 on the proposed contract extension of the emergency contract for 4th
quarter dairy products. It is extended until June 30 2013.
Signed By: Deborah Miller, CFO
Vendor: Dean Dairies, LLC Notary Date: 3/27/2013
Estimate Actual FY QTR
State Cost: $20,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
68 CAPITAL DEVELOPMENT BOARD
Filed: 12/31/2012
On 12/20/12 the Lawrence CC experienced high winds causing the roof on Housing Unit C to be blown off. Also,
one of the skylights shattered leaving glass and debris on the floor. The 88 inmates housed in "C" wing were moved
to the gym until the roof can be secured from the elements.
Signed By: Gus Behnke, CFO
Vendor: Joiner Sheet Metal and Roofing Notary Date: 12/27/2012
Estimate Actual FY QTR
State Cost: $0.00 $24,589.89 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 36 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
69 CAPITAL DEVELOPMENT BOARD
Filed: 1/2/2013
The Fourth District Appellate Court Waterways transformer is failing - it is leaking fluid and is incorrectly wired.
The transformer is no longer capable of providing adequate and reliable service to the Fourth District Appellate
Courthouse and is the only source of electricity to the building. The oil supply in the transformer cannot be readily
replenished, and the extensive oil leaks have led to overheating, with melting and peeling of nearby paint. This
deteriorating condition of the transformer necessitates immediate corrective action to minimize the disruption to the
Fourth District Appellate Court, insure the integrity of the Court's records and minimize the threat to public safety.
The Fourth District Appellate Courthouse serves as repository of Appellate and Circuit Court records. In addition,
oral arguments of the Fourth District Appellate Court are conducted at the Courthouse. When in session,
Appellate Court judges maintain residency in the building. There is a potential danger to the building and its support
and computer systems, should the flow of electricity to the building be suddenly stopped or increased in the event
of some type of electrical surge. Additionally, the condition of the transformer suggests that it be replaced more
quickly than could be done through a competitive procurement. B & B Electric will be replacing the damaged
transformer and associated wiring and accessories. B & B was chosen based on availability, as well as familiarity
with the proximity to the facility and surrounding areas.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: B & B Electric Notary Date: 8/30/2012
Estimate Actual FY QTR
State Cost: $50,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 37 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
70 CAPITAL DEVELOPMENT BOARD
Filed: 1/23/2013
In order to prevent future suicide attempts following several recent suicide attempts at IYC - Warrenville, the
Department of Juvenile Justice is requesting immediate emergency replacement of existing youth room furnishings,
wall vents and electrical ports in four youth cottages. One of the four cottages, Maya Angelou, also requires sink
and toilet replacement in order to make the rooms suicide-proof. The Governor's Office of Management and
Budget has identified and is releasing funds for this purpose.
Vendor #1: Wight & Company is providing design services and professional oversight. They were chosen due to
their Juvenile Justice work experience, proximity to the site and availability to expedite the work.
Vendor #2: The George Sollitt Construction Company is providing construction services and were chosen for their
familiarity with Juvenile Justice work, availability, proximity to the site and ability to expedite the work.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Two Vendors Notary Date: 1/22/2013
Estimate Actual FY QTR
State Cost: $750,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
71 CAPITAL DEVELOPMENT BOARD
Filed: 2/8/2013
On 1/29/13 the LCC experienced high winds causing the roof on the Housing Unit # 7, B wing to be partially
blown off. Joiner is providing the emergency, temporary roofing repairs including clean up and haul off of damaged
roof and installing EPDM over the roof as a temporary measure to secure the B wing from the elements until which
time the roof can be properly replaced.
Signed By: Gus Behnke, CFO
Vendor: Joiner Sheet Metal and Roofing Notary Date: 2/1/2013
Estimate Actual FY QTR
State Cost: $25,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 38 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
72 CAPITAL DEVELOPMENT BOARD
Filed: 3/4/2013
During the week of December 29th, the Mt. Vernon Game Farm experienced heavy, wet snowfall causing the
collapse of several flight pen structures, including damage to over 300 broken posts, ripped top netting and damage
to several sliding gates, covering approximately 33 acres. The services provided by the Department of Natural
Resources' (DNR) Mt. Vernon Game Farm are considered critical because operational flight pens are necessary in
order to house pheasants to later be distributed to other hunting areas around the State for the upcoming hunting
season. Preparations for repairs are required to begin immediately to allow operations to resume by June 15,
2013, when the new stock is scheduled to be placed in the pens. Should repairs not be completed by June 15,
2013, an estimated 9,500 fewer pheasants will be produced, causing a loss of revenue of approximately
$150,000.00 for this year. Considering the time frames needed for a selection process, negotiations and execution
of an A/E contract, a design would not begin for several months. Therefore, an emergency procurement is
necessary to facilitate completion by June 15, 2013 in order to protect the State's investment in its hunting
programs, as requested by the DNR.
Vendor #1: Round Table Design, Inc. is to design the repair/replacement of the flight pens, including an evaluation
of existing components and lead times on material, options for long term durability and the development of a
schedule to anticipate a completion date that meets the needs of DNR. Round Table was chosen due to their
proximity and familiarity with the site. Round Table was the A/E who designed and oversaw construction repairs in
2007 when straight line winds blew the flight pens down.
Vendor # 2: H and N Const is to demolish the remains of the damaged flight pens, order the lead time items and
construct the replacement flight pens as is being outlined by Round Table Design. This vendor was added on after
3-1-13 Notary date.
Because of the amount of work specified, including design, material lead times and construction, the work cannot
possibly be completed within 90 days and therefore COB acknowledges that the emergency procurement will
extend beyond the below expected end date (90 days initially allowed under the procurement code).
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Round Table Design and H & N Const Notary Date: 3/1/2013
Estimate Actual FY QTR
State Cost: $250,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 39 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
73 ELECTIONS, STATE BOARD OF
Filed: 12/27/2012
Due to the expiring Technical Services Provider (TSP) master contract with IBM (contract #CMS37114090) and
a lack of a current Managed Service Provider (MSP) master contract to replace the expiring IBM contract the
Board has decided to utilize an emergency purchase to help ensure that a potential loss of current Federal funds is
minimized. The Board has a specific line item appropriation for "Maintenance of Effort" (the funding source for this
procurement), which is a form of state match for the federal HAVA funds the Board receives. The Board is
required to spend these funds to ensure that current and future federal funds are appropriated. In addition, the
services rendered will also ensure the accuracy of the Illinois Voter Registration System (IVRS) in the upcoming
February and April elections in 2013. The Capitol Strategies Consulting is being contracted to design and
implement enhancements to the IVRS, including the following: Modify the MOVE (Military/Overseas Voter
Empowerment) areas of IVRS in preparation for the upcoming February and April elections in 2013; design and
develop application to incorporate a poll book feature into the IVRS; Design and develop applications to
accommodate the NCOA (National Change of Address) and NDR (National Death Registry) to be incorporated
into the IVRS
Signed By: Rupert Borgsmiller, Exec. Dir. & Chief Procurement Officer
Vendor: Capitol Strategies Consulting Notary Date: 12/27/2012
Estimate Actual FY QTR
State Cost: $0.00 $45,750.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 40 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
74 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 1/17/2013
This request is an emergency purchase of two (2) types of engine oil, one (1) type of transmission fluid and two (2)
types of chassis grease. Normally these items are purchased through a CMS master contract, however, there is no
current master contract available. CMS attempted to provide an emergency contract to provide these commodities
until the master contract was in place, but CMS was unsuccessful in developing the emergency purchase contract.
At this time, there is not a master contract and a new master contract remains a few months away from
completion.
The commodities to be purchased on this contract are used tin Tollway vehicles and heavy equipment. Fleet has
been obtaining these products through small purchases while awaiting a contract. After learning that a master
contract remains a few months away, an emergency purchase is now necessary to provide Fleet with these critical
commodities that are needed to effectively maintain the vehicles and equipment owned by the Tollway. There is not
sufficient time for a competitive bid, however, various quotes were obtained to ensure pricing received is fair and
reasonable. Quimex, Inc. was the low bidder of the five (5) quotes that were obtained.
Signed By: John Donato, Chief of Procurement
Vendor: Quimex, Inc. Notary Date: 1/10/2013
Estimate Actual FY QTR
State Cost: $70,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 41 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
75 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 2/28/2013
The Illinois Tollway intends to enter into an emergency affidavit to replace two unsafe vehicle hoists at maintenance
garage number 3 in Des Plaines. Both hoists are in need of replacement as soon as possible as they are both
inoperable. One small lift and one larger lift are necessary due to the high volume of repairs at this location. Both
lifts are critical to the fleet maintenance operation for servicing vehicles. The Illinois Tollway budgets for lift
replacement and specs out contracts to repair and inspect vehicle hoists. At this time, we are without a contract
that would cover complete hoist replacement. This project is time-sensitive and calls for immediate action in order
to facilitate the replacement of the vehicle hoists to maintain operations needed for the Tollway's Fleet Department
and Roadway Maintenance. Both lifts must be replaced simultaneously to keep up with the high volume of vehicle
repairs needed to maintain a safe roadway. Due to the age and condition of the vehicle hoists, it would not be
cost-effective to try and repair the current lifts.
Signed By: John Donato, Chief of Procurement
Vendor: Standard Industrial & Automotive Equip. Notary Date: 2/21/2013
Estimate Actual FY QTR
State Cost: $145,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 42 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
76 UNIVERSITY OF ILLINOIS
Filed: 1/9/2013
The University of Illinois published solicitation #1DGS1210, Employment Background Check Services Request for
Proposal (RFP), on May 4, 2012, to establish a contract to provide employment background checks for the
University of Illinois. Prior to publishing the solicitation University Sourcing worked with assigned Executive Ethics
Commission personnel to create the RFP, establish evaluation criteria; and determine point breakdowns for
evaluation. The final RFP along with the evaluation matrices and the proposed evaluation team was reviewed and
approved by EEC representatives prior to publication. The solicitations were opened on May 30, 2012 at 3:00
PM.
The solicitation conducted under #1DGS1210 was being conducted to replace an agreement to provide
employment background check services for the University of Illinois which the University will not have access to
after December 31, 2012. The University began the solicitation process well in advance of this date due to the
possible need for transitioning to a new provider and to account for ample review and approval time. It was not
until a newly assigned SPO brought up concerns on November 5, 2012, that the University was made aware of
any potential issues related to the proposed contract award. The EEC's representative notified the University on
November 29, 2012, of its decision to cancel the solicitation leaving the University without a contracted provider
for employment background checks after the end of the year. This emergency purchase is being established in
order to create a contract with the Committee on Intuitional Cooperation's competitively procured provider,
General Information Services (GIS) Inc., to continue to provide these services.
The University is required to conduct employment background checks for positions at the University due to state
and federal laws. Considering University employees are responsible for and come in contact with juveniles
background checks are required for safety reasons. Background checks typically include a criminal history search
and searches to determine if an individual is on a sex offender listing. If the University did not conduct these
searches, the safety of juveniles on the campuses could be in jeopardy. Furthermore, because of state and federal
laws, if the University is unable to conduct background checks for potential employees, the University would not be
able to hire employees to fill certain positions. The inability to hire employees for these positions could cause a
disruption in services that could affect the safety of individuals on the University campuses.
The University of Illinois is entering into the emergency contract with GIS to allow campus end-users the ability to
continue to conduct employment background checks without any disruption. During the term of this emergency
contract, University Sourcing will be conducting another competitive solicitation to provide these services after
expiration of this emergency contract.
Signed By: Heather J. Haberaecker, Exec Asst VP for Bus. & Finance
Vendor: General Information Services, Inc. (GIS) Notary Date: 1/2/2013
4/12/2013 rptQuarterlyWeb Page 43 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
Estimate Actual FY QTR
State Cost: $60,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
77 UNIVERSITY OF ILLINOIS
Filed: 2/4/2013
On July 11, 2012, UIC's Department of Radiology ordered an x-ray tube to replace one that failed. UIC indicates
that without this tube they would have been unable to produce x-ray images for medical diagnosis thus impacting
patient care. The new tube was installed on July 16, 2012.
Signed By: Kevin Fair, Director of Purchasing
Vendor: Phillips Healthcare Notary Date: 1/31/2013
Estimate Actual FY QTR
State Cost: $0.00 $144,000.00 13 3
Federal Cost $0.00 $0.00
78 STUDENT ASSISTANCE COMMISSION, ILLINOIS
Filed: 2/19/2013
The Illinois Designated Account Purchase Program (IDAPP), a division of the Illinois Student Assistance
Commission (ISAC), seeks to enter into an emergency contract with Education Computer Systems, Inc. (ECSI)
for student loan servicing and billing services. ECSI is the current servicer for the loans. The final renewal term of
the contract with ECSI ended 02/10/13, with no renewal options. A new servicer has been selected but because
of delays in selecting the new servicer, we need to retain ECSI to continue to service the loans until they are
converted to the new servicer.
Signed By: Linda McHugh, Procurement Officer
Vendor: Education Computer Services, Inc. (ECSI) Notary Date: 2/13/2013
Estimate Actual FY QTR
State Cost: $150,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 44 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
79 CENTRAL MANAGEMENT SERVICES
Filed: 6/28/2012
A letter was received on Jan 7, 2013 to extend the original Emergency Purchase FY 12 - 4 Item # 11 from
December 19 2012 to January 17, 2013 for an additional estimated amount of $305,118.75.
Signed By: Jan Morrow, Chief Operating Officer
Vendor: Various Vendors Notary Date: 6/25/2012
Estimate Actual FY QTR
State Cost: $915,356.25 $0.00 13 3
Federal Cost $0.00 $0.00
80 CENTRAL MANAGEMENT SERVICES
Filed: 12/6/2012
A letter was received on Feb 27, 2013 for the Final Cost of FY 13-2 Item #08 for 16,881.15.
Signed By: Rosalind Cook, Leasing Rep
Vendor: Mainsource Bank Notary Date: 11/30/2012
Estimate Actual FY QTR
State Cost: $16,434.00 $16,881.15 13 3
Federal Cost $0.00 $0.00
81 NATURAL RESOURCES, DEPARTMENT OF
Filed: 10/25/2012
A letter was received on January 28, 2013 for the Final Cost of FY 13-2 #10 for 52,000.
Signed By: Melissa Orrill, State Purchasing Officer
Vendor: Gasvoda and Assoc. Notary Date: 1/24/2013
Estimate Actual FY QTR
State Cost: $57,000.00 $52,000.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 45 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
82 NATURAL RESOURCES, DEPARTMENT OF
Filed: 12/21/2012
A letter was received on December 27, 2012 for the Final Cost of FY 13-2 #12 for $18,516.65.
Signed By: Karen Rueter, Acting State Purchasing Officer
Vendor: Keeley and Sons Notary Date: 12/26/2012
Estimate Actual FY QTR
State Cost: $25,000.00 $18,516.65 13 3
Federal Cost $0.00 $0.00
83 DEPARTMENT OF JUVENILE JUSTICE
Filed: 11/26/2012
This is for an extension on FY 13-2 Item # 16, by 90 days from 2/11/13 to 5/11/13. The estimated amount has
not changed.
Signed By: Debra Miller, PSA
Vendor: TASC, Inc. Notary Date: 11/15/2012
Estimate Actual FY QTR
State Cost: $60,367.00 $0.00 13 3
Federal Cost $0.00 $0.00
84 CORRECTIONS - GENERAL OFFICE
Filed: 9/4/2012
A letter was received on Feb 19, 2013 for FY 13-1 Item # 34; this was cancelled and turned over to CDB.
Signed By: Marc Hodge, Warden, Lawrence
Vendor: Johnson Controls Notary Date: 8/24/2012
Estimate Actual FY QTR
State Cost: $130,124.00 $0.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 46 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
85 CORRECTIONS - GENERAL OFFICE
Filed: 10/29/2012
A letter was received on Jan 10, 2013 extending the Emerg Purch FY 13-2 Item # 25 from Jan 13, 2013 to
March 1, 2013 for an additional $19,750.
Signed By: Jim Utley, Asst Warden, Sheridan
Vendor: Westside Health Authority Notary Date: 10/18/2012
Estimate Actual FY QTR
State Cost: $45,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
86 CORRECTIONS - GENERAL OFFICE
Filed: 10/29/2012
A letter was received on Jan 10, 2013 extending the Emerg Purch FY 13-2 Item # 24 from Jan 13 2013 - March 1
2013
for an addition $19,750.
Signed By: Jim Utley, Asst Warden, Sheridan
Vendor: Target Area Development Notary Date: 10/18/2012
Estimate Actual FY QTR
State Cost: $45,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
87 CORRECTIONS - GENERAL OFFICE
Filed: 10/29/2012
A letter was received on Jan 17, 2013 extending FY 13-2 # 26; the estimated amount is now $177,480. Time
extension was not included.
Signed By: Rich Mautino, Acting CEO ICI
Vendor: Walsroder Packaging LC Notary Date: 10/24/2012
Estimate Actual FY QTR
State Cost: $55,884.50 $0.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 47 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
88 CORRECTIONS - GENERAL OFFICE
Filed: 11/1/2012
A letter was received on March 20, 2013 for the Final Cost of FY 13-2 #27 for $46,346.51.
Signed By: Rich Mautino, Acting CEO of ICI
Vendor: REISER Notary Date: 10/30/2012
Estimate Actual FY QTR
State Cost: $55,000.00 $46,346.51 13 3
Federal Cost $0.00 $0.00
89 CORRECTIONS - GENERAL OFFICE
Filed: 11/15/2012
A letter was received on February 11, 2013 for the Final Cost of FY 13-2 #31 for $103,957.
Signed By: Marcus Hardy, Warden, Stateville
Vendor: Orbis Construction Co Notary Date: 11/8/2012
Estimate Actual FY QTR
State Cost: $103,957.00 $103,957.00 13 3
Federal Cost $0.00 $0.00
90 CORRECTIONS - GENERAL OFFICE
Filed: 12/10/2012
A letter was received on Feb 19, 2013 extending the Emerg Purch FY 13-2 Item # 38. Extension is for Feb 16,
2013 to May 16, 2013
Signed By: Rich Mautino, SPSA
Vendor: United Parcel Service Notary Date: 12/5/2012
Estimate Actual FY QTR
State Cost: $100,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 48 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
91 CORRECTIONS - GENERAL OFFICE
Filed: 12/14/2012
A letter was received on March 20, 2013, extending Emerg Purch FY 13-2 # 41 from Feb 14, 2013 to Oct 11,
2013 for an estimated amount of $74,000.
Signed By: Allan Martin, Warden, Shawnee
Vendor: Kitchens to Go Notary Date: 11/16/2012
Estimate Actual FY QTR
State Cost: $38,500.00 $0.00 13 3
Federal Cost $0.00 $0.00
92 HUMAN SERVICES, DEPARTMENT OF
Filed: 4/19/2012
A letter was received on January 30, 2013 for the Final Cost of FY 12-4 #24 for $23,360.
Signed By: Kenneth Crutcher, State Purchasing Officer
Vendor: Maximus Consulting Services Notary Date: 4/15/2012
Estimate Actual FY QTR
State Cost: $23,360.00 $23,360.00 13 3
Federal Cost $0.00 $0.00
93 HUMAN SERVICES, DEPARTMENT OF
Filed: 10/29/2012
A letter was received on February 4 2013 for the Final Cost of FY 13-2 #50 for $145,800.
Signed By: Joan Forney, Acting Superintendent
Vendor: Simplex and Ingram Elec Notary Date: 10/18/2012
Estimate Actual FY QTR
State Cost: $163,400.00 $145,800.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 49 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
94 HUMAN SERVICES, DEPARTMENT OF
Filed: 11/26/2012
A letter was received on February 4 2013 for the Final Cost of FY 13-2 #53 for $21,970.
Signed By: Edith Newman, Hospital Administrator
Vendor: Exclusive Construction Serv. Notary Date: 11/16/2012
Estimate Actual FY QTR
State Cost: $22,000.00 $21,970.00 13 3
Federal Cost $0.00 $0.00
95 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed: 10/28/2010
A letter was received on Dec 26, 2012 for the Final Cost of FY 11-2 Item # 33 for $48,130,398.
Signed By: Brett Cox, SPO
Vendor: Wexford Health Systems Notary Date: 10/22/2010
Estimate Actual FY QTR
State Cost: $26,769,450.0 $48,130,398.4 13 3
Federal Cost $0.00 $0.00
96 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed: 6/21/2011
A letter was received on Dec 26, 2012 for the Final Cost of FY 11-4 Item# 46
Signed By: Brett Cox, SPO
Vendor: PersonalCare HMO Notary Date: 6/17/2011
Estimate Actual FY QTR
State Cost: $41,622,933.0 $75,674,482.1 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 50 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
97 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed: 6/21/2011
A letter was received on Dec 26, 2012 for the Final Cost of FY 11-4 # 45 for $419,569.94.
Signed By: Brett Cox, SPO
Vendor: PersonalCare OAP Notary Date: 6/17/2011
Estimate Actual FY QTR
State Cost: $1,316,648.00 $419,569.94 13 3
Federal Cost $0.00 $0.00
98 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed: 6/21/2011
A letter was received on Dec 26, 2012 for FY 11-4 for the Final Cost of Item # 42 $34.199,139.79
Signed By: Brett Cox, SPO
Vendor: Healthlink, Inc. Notary Date: 6/17/2011
Estimate Actual FY QTR
State Cost: $2,316,380.00 $34,199,139.7 13 3
Federal Cost $0.00 $0.00
99 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed: 11/30/2011
A letter was received on December 26 2012 for the Final Cost of FY 12-2 #45 for $8,740.
Signed By: Brett Cox, SPO
Vendor: Montenegro Paper Ltd. Notary Date: 11/28/2011
Estimate Actual FY QTR
State Cost: $8,740.00 $8,740.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 51 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
100 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed: 5/31/2012
A letter was received on Dec 26, 2012 for the Final Cost of FY 11-4 Item # 44 for $19,092,706 and FY 12-4
Item # 29 for $11,545,605 for a total of for $30,638,311.
Signed By: Brett Cox, St. Purchasing Officer
Vendor: Health Alliance Illinois Notary Date: 5/29/2012
Estimate Actual FY QTR
State Cost: $981,670.00 $30,638,311.0 13 3
Federal Cost $0.00 $0.00
101 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed: 5/31/2012
A letter was received on Dec 26, 2012 for FY 11-4 Item # 43 for $265,417,253.87 and for FY 12-4 Item # 28
for $132,047,792.55 for a total of $397,465.046.42.
Signed By: Brett Cox, St. Purchasing Officer
Vendor: Health Alliance Medical Plans Notary Date: 5/29/2012
Estimate Actual FY QTR
State Cost: $238,327,121. $397,465,046. 13 3
Federal Cost $0.00 $0.00
102 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed: 6/5/2012
A letter was received on Dec 26, 2013 for the Final Cost of FY 12-4 Item # 30 for $14,007,321.19
Signed By: Brett Cox, St. Purchasing Officer
Vendor: Coventry Healthcare of IL Notary Date: 6/1/2012
Estimate Actual FY QTR
State Cost: $15,249,237.0 $14,007,321.1 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 52 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
103 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed: 7/3/2012
A letter was received on January 13, 2013 for the Final Cost of FY 13-1 # 49 for #30,188.
Signed By: Brett Cox, State Purchasing Officer
Vendor: United Parcel Services Notary Date: 6/20/2012
Estimate Actual FY QTR
State Cost: $76,250.00 $30,188.00 13 3
Federal Cost $0.00 $0.00
104 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed: 7/3/2012
A letter was received on March 22, 2013 to extend Emerg Purch FY 13-1 Item # 51 for April 1, 2013 to Sept
30, 2013; the new estimated amount is $500,000.
Signed By: Brett Cox, St Purchasing Officer
Vendor: Milliman, Inc. Notary Date: 6/20/2012
Estimate Actual FY QTR
State Cost: $150,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
105 PUBLIC HEALTH, DEPARTMENT OF
Filed: 9/21/2012
A letter was received on March 12, 2013 for the Final Cost of FY 13-1 item # 54 for $1,052,101.92.
Signed By: David Culp, Deputy Director
Vendor: Fisher Scientific Co. Notary Date: 9/12/2012
Estimate Actual FY QTR
State Cost: $300,000.00 $1,052,101.92 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 53 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
106 STATE POLICE, DEPARTMENT OF
Filed: 2/9/2012
A letter was received on March 11, 2013 for the Final Cost of FY 12-3 Item# 36 for $692,790.
Signed By: Hiram Grau, Director of State Police
Vendor: Capitol Strategies Consulting Notary Date: 2/8/2012
Estimate Actual FY QTR
State Cost: $652,900.00 $652,790.00 13 3
Federal Cost $0.00 $0.00
107 STATE POLICE, DEPARTMENT OF
Filed: 6/28/2012
A letter was received on March 11, 2013 for the Final Cost of FY 12-4 Item # 34 for $21,979.68.
Signed By: Hiram Grau, Director of State Police
Vendor: Boland Enterprises Notary Date: 6/26/2012
Estimate Actual FY QTR
State Cost: $40,000.00 $21,979.68 13 3
Federal Cost $0.00 $0.00
108 STATE POLICE, DEPARTMENT OF
Filed: 7/12/2012
A letter was received on March 11, 2013 for the Final cost of FY 13-1 Item # 55 for $26,363.25.
Signed By: Hiram Grau, Director of State Police
Vendor: Illinois National Bank Notary Date: 7/9/2012
Estimate Actual FY QTR
State Cost: $37,500.00 $26,363.25 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 54 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
109 TRANSPORTATION, DEPARTMENT OF
Filed: 9/14/2012
A letter was received on January 2, 2013 for the Final Cost of FY 13-1 Item# 62 for $35,620.
Signed By: D. Carl Puzey, Engineer of Bridges
Vendor: McClain & Co. Notary Date: 8/30/2012
Estimate Actual FY QTR
State Cost: $0.00 $35,620.00 13 3
Federal Cost $0.00 $0.00
110 TRANSPORTATION, DEPARTMENT OF
Filed: 9/26/2012
A letter was received on January 31, 2013 for the Final Cost of FY 13-1 # 64 for $649,341.51.
Signed By: Omer Osman, Deputy Director
Vendor: E. T. Simonds Notary Date: 9/24/2012
Estimate Actual FY QTR
State Cost: $649,350.07 $649,341.51 13 3
Federal Cost $0.00 $0.00
111 TRANSPORTATION, DEPARTMENT OF
Filed: 10/17/2012
A letter was received on January 30, 3013 for the Final Cost of FY 13-2 Item# 62 $31,611.32 for the Initial 90
days.
The extension Final Cost amount will be given after March 21, 2013.
Signed By: Aaron Weatherholt, Deputy Director
Vendor: GA Rich and Sons Notary Date: 10/17/2012
Estimate Actual FY QTR
State Cost: $45,000.00 $31,611.32 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 55 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
112 TRANSPORTATION, DEPARTMENT OF
Filed: 10/23/2012
A letter was received on February 26, 2013 for the Final Cost of FY 13-2 Item # 63 for $299,999.
Signed By: John Fortmann, Acting Deputy Director
Vendor: D Construction Notary Date: 10/18/2012
Estimate Actual FY QTR
State Cost: $300,000.00 $299,999.00 13 3
Federal Cost $0.00 $0.00
113 TRANSPORTATION, DEPARTMENT OF
Filed: 12/6/2012
A letter was received on Jan 24, 2013 to extend Emerg Purch FY 13-2 Item # 64 for an additional 9 month
extension and estimated amount of $150,000.00.
Signed By: Matt Hughes, Dir of Fin and Admin
Vendor: Capitol Strategies Notary Date: 12/6/2012
Estimate Actual FY QTR
State Cost: $200,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
114 TRANSPORTATION, DEPARTMENT OF
Filed: 1/10/2013
A letter was received on January 10, 2013 for the Final Cost of FY 12-3 Item # 42 for $259,539.53.
Signed By: Jim Reinhart, Bureau Chief
Vendor: McGladrey and Pullen LLP Notary Date: 3/28/2012
Estimate Actual FY QTR
State Cost: $95,000.00 $259,539.53 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 56 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
116 VETERANS' AFFAIRS - GENERAL OFFICE
Filed: 10/9/2012
A letter was received on January 25, 2013 for the Final Cost of FY 13-2 Item # 65 for $71,931.74.
Signed By: Deborah Miller, Chief Fiscal Officer
Vendor: Prairie Farms Notary Date: 10/5/2012
Estimate Actual FY QTR
State Cost: $43,919.73 $71,931.74 13 3
Federal Cost $0.00 $0.00
116 VETERANS' AFFAIRS - GENERAL OFFICE
Filed: 11/8/2012
A letter was received on March 5, 2013 for the Final Cost of FY 13-2 # 66 for $254,948.96.
Signed By: Deborah Miller, Chief Fiscal Officer
Vendor: Seneca Medical, Inc. Notary Date: 11/7/2012
Estimate Actual FY QTR
State Cost: $146,738.85 $254,948.96 13 3
Federal Cost $0.00 $0.00
118 VETERANS' AFFAIRS - GENERAL OFFICE
Filed: 11/13/2012
A letter was received on March 5, 2013 for the Final Cost of FY 13-2 # 68 for $71,675.30.
Signed By: Deborah Miller, Chief Fiscal Officer
Vendor: Globe Medical Surgical Supply Notary Date: 11/8/2012
Estimate Actual FY QTR
State Cost: $191,626.60 $71,675.30 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 57 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
118 VETERANS' AFFAIRS - GENERAL OFFICE
Filed: 12/14/2012
A letter was received on March 16, 2013 extending the Emerg Purch FY 13-2 Item # 69 from March 17, 2013 to
June 20 2013. Estimated amount is $38,000.
Signed By: Deborah Miller, CFO
Vendor: Medline Industries Notary Date: 12/12/2012
Estimate Actual FY QTR
State Cost: $32,798.19 $0.00 13 3
Federal Cost $0.00 $0.00
119 VETERANS' AFFAIRS - GENERAL OFFICE
Filed: 12/17/2012
A letter was received on March 4, 2013 extending the Emerg Purch FY 13-2 Item # 70 from March 19, 2013 to
June 30, 2013. New estimated amount is $35,000.
Signed By: Deborah Miller, Chief Fiscal Officer
Vendor: Aladdin Temp Rite LLC Notary Date:
Estimate Actual FY QTR
State Cost: $25,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
120 CAPITAL DEVELOPMENT BOARD
Filed: 3/8/2012
A letter was received on February 13, 2013 for the Final Cost of FY 12-3 # 47 for $26,100.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: KJWW Engineering Consultants Notary Date: 3/2/2012
Estimate Actual FY QTR
State Cost: $900,000.00 $26,100.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 58 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
121 CAPITAL DEVELOPMENT BOARD
Filed: 7/11/2012
A letter was received on April 4, 2013 for FY 13-1 # 66 and 13-1 # 68 for $322,137.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Various Vendors Notary Date: 7/10/2012
Estimate Actual FY QTR
State Cost: $300,000.00 $322,137.00 13 3
Federal Cost $0.00 $0.00
122 CAPITAL DEVELOPMENT BOARD
Filed: 8/1/2012
A letter was received on March 4, 2013 for the Final Cost of FY 13-1 Item # 67 for $5,071,491.53.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Various Vendors Notary Date: 7/30/2012
Estimate Actual FY QTR
State Cost: $4,091,939.00 $5,071,491.53 13 3
Federal Cost $0.00 $0.00
123 CAPITAL DEVELOPMENT BOARD
Filed: 9/18/2012
A letter was received on March 1, 2013 for the Final Cost of FY 13-1 Item# 71 for $248,829.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Various Vendors Notary Date: 9/14/2012
Estimate Actual FY QTR
State Cost: $300,000.00 $248,829.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 59 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
124 CAPITAL DEVELOPMENT BOARD
Filed: 9/28/2012
A letter was received on December 28, 2012 for the Final Cost of FY 13-2 Item # 71 for $46,630.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Baysinger and Jim Taylor Notary Date: 9/25/2012
Estimate Actual FY QTR
State Cost: $500,000.00 $46,630.00 13 3
Federal Cost $0.00 $0.00
125 CAPITAL DEVELOPMENT BOARD
Filed: 11/20/2012
A letter was received on April 4, 2013 for the Final Cost of FY 13-2 # 72 for $92,962.02.
Signed By: Gus Behnke, CFO
Vendor: Designed Roofing Systems, Inc. Notary Date: 11/19/2012
Estimate Actual FY QTR
State Cost: $91,000.00 $92,962.02 13 3
Federal Cost $0.00 $0.00
126 ILLINOIS POWER AGENCY
Filed: 9/11/2012
A letter was received on January 5, 2013 for FY 13-1 Item # 72 for a Final Cost of $30,434.25.
Signed By: Kristene Callanta, Chief Fiscal Officer
Vendor: Crowe Horwath, LLP Notary Date: 8/31/2012
Estimate Actual FY QTR
State Cost: $30,500.00 $30,434.25 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 60 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
127 HOUSING DEVELOPMENT AUTHORITY, ILLINOIS
Filed: 10/24/2012
A letter was received on March 7, 2013 for the Final Cost of FY 13-2 Item # 73 for $99,895.06.
Signed By: Amanda Carone, Legal Administrator
Vendor: 3 Vendors Notary Date: 10/18/2012
Estimate Actual FY QTR
State Cost: $90,000.00 $99,895.06 13 3
Federal Cost $0.00 $0.00
128 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 1/13/2012
A letter was received on March 21, 2013 for the Final Cost of FY 12-3 Item # 90 for $7,036,356.85.
Signed By: John Donato, Chief of Procurement
Vendor: TransCore LP Notary Date: 12/21/2011
Estimate Actual FY QTR
State Cost: $54,000,000.0 $7,036,356.85 13 3
Federal Cost $0.00 $0.00
129 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 4/2/2012
A letter was received on January 3, 2013 for the Final Cost of FY12 -4 Item # 48 for $61,039.51
Signed By: John Donato, Chief of Procurement
Vendor: Gillie Hyde Ford Lincoln Notary Date: 3/20/2012
Estimate Actual FY QTR
State Cost: $95,000.00 $61,039.51 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 61 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
130 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 6/15/2012
A letter was received on December 28, 2012 for the Final Cost of FY 12-4 Item # 53 for $57,100.
Signed By: John Donato, Chief of Procurement
Vendor: McGladrey LLP Notary Date: 5/25/2012
Estimate Actual FY QTR
State Cost: $78,000.00 $57,100.00 13 3
Federal Cost $0.00 $0.00
131 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 11/16/2012
A letter was received on March 21, 2013 for the Final Cost of FY 13-2 Item # 74 for $67,970.39.
Signed By: John Donato, Chief of Procurement
Vendor: Crafco, Inc. Notary Date: 11/13/2012
Estimate Actual FY QTR
State Cost: $65,000.00 $67,970.39 13 3
Federal Cost $0.00 $0.00
132 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 12/21/2012
A letter was received on Jan 11, 2013 to cancel FY 13-2 Item # 75.
Signed By: John Donato, Chief of Procurement
Vendor: Progressive Industries Inc. Notary Date: 12/17/2012
Estimate Actual FY QTR
State Cost: $70,000.00 $0.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 62 of 63
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2013 through March 31, 2013
133 NORTHERN ILLINOIS UNIVERSITY
Filed: 12/19/2011
A letter was received on January 16, 2013 for the Final Cost of FY 12-2 Item# 75 for $81,710.
Signed By: Al Mueller, Purchasing Dir
Vendor: cpta Notary Date: 12/16/2011
Estimate Actual FY QTR
State Cost: $85,000.00 $81,710.00 13 3
Federal Cost $0.00 $0.00
134 NORTHERN ILLINOIS UNIVERSITY
Filed: 11/13/2012
A letter was received on January 22, 2013 for the Final Cost of FY 13-2 Item # 78 for $218,590.
Signed By: Al Mueller, Purchasing Dir
Vendor: Sterling Commercial Roofing Notary Date: 11/5/2012
Estimate Actual FY QTR
State Cost: $220,000.00 $218,590.00 13 3
Federal Cost $0.00 $0.00
135 UNIVERSITY OF ILLINOIS
Filed: 11/14/2012
A letter was received on Dec 26, 2012 for the Final Cost of FY 13-2 Item # 81 for $61,680.
Signed By: Kevin Fair, Dir of Purchasing
Vendor: Illinois Piping Corporation Notary Date: 11/8/2012
Estimate Actual FY QTR
State Cost: $61,680.00 $61,680.00 13 3
Federal Cost $0.00 $0.00
4/12/2013 rptQuarterlyWeb Page 63 of 63