LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2013 through June 30, 2013
1 AUDITOR GENERAL - OFFICE OF THE
Filed: 5/15/2013
To properly complete the compliance examination of the Illinois Department of Public Health for the two years
ending June 30, 2013, the engagement needs to begin as soon as possible. Following internal discussions, it was
determined we did not have sufficient internal staff resources to conduct this engagement. Insufficient time exists to
conduct the usual request for proposals competitive selection process prior to May 20, 2013. A fair and
reasonable price was negotiated with Crowe Horwath LLP, who has experience with the Auditor General's
program and has sufficient staff and expertise to perform this engagement and begin work within the necessary
timeframe to avoid serious disruption in OAG audit services.
Signed By: Bruce Bullard, Director, Financial & Compliance
Vendor: Crowe Horwath LLP Notary Date: 5/13/2013
Estimate Actual FY QTR
State Cost: $468,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
2 AUDITOR GENERAL - OFFICE OF THE
Filed: 5/15/2013
To properly complete the compliance examination of the Illinois Department of Labor for the two years ended June
30, 2013, the engagement needs to begin as soon as possible. Following internal discussion, it was determined we
did not have sufficient internal staff resources to conduct this engagement. Insufficient time exists to conduct the
usual request for proposals competitive selection process prior to May 21, 2013. A fair and reasonable price was
negotiated with CliftonLarsonAllen LLP who has experience with the Auditor General's program and has sufficient
staff and expertise to perform this engagement and begin work within the necessary timeframe to avoid serious
disruption in the OAG audit services.
Signed By: Bruce Bullard, Director, Compliance Audits
Vendor: Clifton Larson Allen LLP Notary Date: 5/13/2013
Estimate Actual FY QTR
State Cost: $0.00 $162,800.00 13 4
Federal Cost $0.00 $0.00
7/10/2013 rptQuarterlyWeb Page 1 of 60
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2013 through June 30, 2013
3 AUDITOR GENERAL - OFFICE OF THE
Filed: 5/15/2013
To properly complete the compliance examination of the Illinois Guardianship and Advocacy Commission for the
two years ended June 30, 2013, the engagement needs to begin as soon as possible. Following internal
discussions, it was determined we did not have sufficient internal staff resources to conduct this engagement.
Insufficient time exists to conduct the usual request for proposals competitive selection process prior to May 20,
2013. A fair and reasonable price was negotiated with Kyle E. McGinnis, CPA, who has experience with the
Auditor General's program and has sufficient staff and expertise to perform this engagement and begin work within
the necessary timeframe to avoid serious disruption in OAG audit services.
Signed By: Bruce Bullard, Director, Compliance Audits
Vendor: Kyle E. McGinnis, CPA Notary Date: 5/14/2013
Estimate Actual FY QTR
State Cost: $0.00 $57,040.00 13 4
Federal Cost $0.00 $0.00
4 CENTRAL MANAGEMENT SERVICES
Filed: 3/12/2013
A letter was received on April 16, 2013 extending the lease for an additional 2 months, no estimate of cost was
provided. Lease is for May 1, 2013 - June 30, 2013
Signed By: Rosalind Cook, Leasing Rep w/CMS Property Mgmt.
Vendor: 32 W. Randolph St. Ltd. Partnership Notary Date: 3/6/2013
Estimate Actual FY QTR
State Cost: $0.00 $0.00 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2013 through June 30, 2013
5 CENTRAL MANAGEMENT SERVICES
Filed: 4/1/2013
Contract 4014168 for staff uniforms for the IDOC does not allow for additional renewals. Under union contract
agreement, the St. of IL is responsible for providing for its corrections security staff. It is particularly important for
new security staff to be issued uniforms before they begin work so that they can be easily recognizable to the
inmates and to other correctional center staff. This contract is for 3-30-2013- 6-27-2013. This is not an extension,
prior affidavits have been paid.
Signed By: Jan Morrow, COO
Vendor: Uniformity Notary Date: 3/7/2013
Estimate Actual FY QTR
State Cost: $90,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
6 CENTRAL MANAGEMENT SERVICES
Filed: 4/9/2013
This lease space houses a DHS Family Community Resource Center serving Fulton County. The Using Agency has
occupied this location since 1990 and the existing lease expires March 31, 2013. CMS has been looking for
potential consolidation options for this lease for some time but no such sites are currently viable. Solicitation
documents are in development and this space will be put out for RFIs in the near future. This proposed emergency
lease will prevent holdover and provide for continued occupancy for DHS and its clients while CMS pursues the
solicitation process.
Signed By: Jim Adams, Leasing Rep
Vendor: Larry and Tammy Webb Notary Date: 3/27/2013
Estimate Actual FY QTR
State Cost: $0.00 $16,391.00 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2013 through June 30, 2013
7 CENTRAL MANAGEMENT SERVICES
Filed: 4/9/2013
A letter was received on June 12, 2013 to extend the current emergency lease for 93 days for continued
occupancy.
An actual cost for the previous EP in FY 13-4 # 5 gave an actual amount of $16,831.95.
This extension is for June 30, 2013 - Sept 30, 2013
Signed By: Jim Adams, Leasing Rep
Vendor: Larry and Tammy Webb Notary Date: 3/27/2013
Estimate Actual FY QTR
State Cost: $0.00 $0.00 13 4
Federal Cost $0.00 $0.00
8 CENTRAL MANAGEMENT SERVICES
Filed: 5/1/2013
This leased space houses a DCFS client-service office; the Using Agency has occupied this location since 1999.
CMS has published two RFI Solicitations for this space, most recently in December 2011 and DCFS will relocate
to new space under the new RFI lease. Due to permitting issues, build out at the new location has been temporarily
halted. This emergency lease will provide continued occupancy at the current location, as well as ample time for any
issues to be resolved and the improvements completed.
Signed By: Jeffrey Miller, Leasing Rep with CMS
Vendor: Pittmann Enterprises, Inc. Notary Date: 4/23/2013
Estimate Actual FY QTR
State Cost: $0.00 $82,769.88 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2013 through June 30, 2013
9 CENTRAL MANAGEMENT SERVICES
Filed: 6/4/2013
This lease will provide temporary space for a central processing unit for the implementation of the Illinois Medicaid
Redetermination Project as required by the SMART Act. Permanent housing in this building will be provided via
expansion space offered under pending RFI Lease #6461, which will be posted in the near future. It is imperative
that this new program be up and running as quickly as possible to avoid federal penalty.
Signed By: Bing Tie, Leasing Rep
Vendor: Klairmont Enterprises, Inc. Notary Date: 5/30/2013
Estimate Actual FY QTR
State Cost: $0.00 $42,134.81 13 4
Federal Cost $0.00 $0.00
10 CENTRAL MANAGEMENT SERVICES
Filed: 6/6/2013
This affidavit is in order to allow Corrections to continue to purchase the corrugated sheets at current contract
pricing and satisfy their current order obligations. ICC has been supplying the majority of the State's packing and
storage boxes but is planning to discontinue box making operations.
Signed By: Lance Traynor, Strategic Sourcing Manager
Vendor: International Paper Co. Notary Date: 6/4/2013
Estimate Actual FY QTR
State Cost: $150,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2013 through June 30, 2013
11 CENTRAL MANAGEMENT SERVICES
Filed: 6/12/2013
CMS requires a vendor to provide fiber locating services at all times for our Statewide Fiber Network. This
services is required as part of the Statewide Fiber Networks. CMS, BCCS maintains fiber networks that require a
vendor to locate fiber on an as needed basis. Not having a vendor under contract to do this work will result in state
owned fiber infrastructure not being located and therefore at risk for being damaged and disrupting critical data
network communications for long periods of time. Damages fiber would also result in costly repairs that could be
avoided by correctly locating the fiber infrastructure.
Signed By: James Ellenberg, IT/Telecom Procurement Manager
Vendor: G4S Notary Date: 6/10/2013
Estimate Actual FY QTR
State Cost: $49,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
12 COMMERCE AND ECONOMIC OPPORTUNITY,
Filed: 4/4/2013
Social Policy Research Assoc. (SPRA) is the selected vendor through a competitive RFP process. Two (2)
vendors responded to solicitation. At the time of SPRA's response to this solicitation, neither they nor the 2nd place
vendor (IMPQ International) had been certified with the Illinois State Board of Elections. This omission would
normally result in both vendors being deemed non-responsive to this solicitation. The agency is requesting that
Social Policy Research Assoc. be awarded an emergency contract due to the immediate need to procure the
services outlined. Any delay in the execution of this contract may lead to a loss of US Depart of Labor grant funds.
Signed By: Adam Pollet, Acting Director
Vendor: Social Policy Research Associates Notary Date: 4/3/2013
Estimate Actual FY QTR
State Cost: $100,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2013 through June 30, 2013
13 COMMERCE AND ECONOMIC OPPORTUNITY,
Filed: 5/24/2013
Social Policy Research Associates (SPRA) is the selected vendor through a competitive RFP process. (IFB
Reference #22028604) Two (2) vendors responded to solicitation. At the time of SPRA's response to this
solicitation, neither they nor the 2nd place vendor (IMPAQ International) had been certified with the Illinois State
Board of Elections. This omission would normally result in both vendors being deemed non-responsive to this
solicitation. The Agency requested and was approved to award a 90 day emergency contract to Social Policy
Research Associates due to the immediate need to procure the services outlined in IPB 22028604. The Agency is
now requesting an extension to the emergency contract again outlined in IPB 22028604. Any delay in the
execution of this contract extension may lead to a loss of United States Department of Labor grant funds, as
procurements/expenditures related to this procurement are for the $10,800,000 for grants and other interagency
agreements as outlined in PBC 13-000000072621 that was approved by OMB on July 23, 2012. PBC13-
000000072621 was processed for the entire funding received in the amount of $12,000,000.
Signed By: Adam Pollet, Acting Director
Vendor: Social Policy Research Associates Notary Date: 5/23/2013
Estimate Actual FY QTR
State Cost: $892,559.00 $0.00 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2013 through June 30, 2013
14 NATURAL RESOURCES, DEPARTMENT OF
Filed: 5/21/2013
The Department of Natural Resources (DNR) requires an emergency procurement to the aqueduct and
towpath/trail structures spanning Nettle Creek were severely damaged during the heavy rains, and subsequent flood
event, which began on or around April 18, 2013 causing water from the canal to drain into Nettle Creek. The
emergency efforts are needed to restore water to the upstream section of the I & M Canal, east of Nettle Creek,
(approximately 17 miles to the town of Channahon) to avoid the long term damage associated with having dry
conditions, such as unwanted vegetative growth; cracking of the clay seal causing water, when re-introduced, to
seep into the sub-surface levels of surrounding homes and agricultural fields; and the continued erosion to flood
damaged areas during normal rain events. (These conditions were experienced when the DuPage River dam failed
in the 1996 flood and water was reintroduced two years later. The canal took almost one year to seal itself while,
in the meantime, adjacent farm fields and homeowner basements were flooded.) The temporary emergency
structure, west of Nettle Creek, shall be used to restore and impound water in three ponds at Gebhard Woods
State Park and retain water in the canal from another three miles to the Stagecoach Road Access Area.
Retaining water in the canal also allows for the continuation of local municipal events to take place during the
summer months. The temporary structures shall impound water in approximately twenty (20) miles of the Illinois &
Michigan Canal in order to maintain the aquatic plant and animal diversity, as well as the historic value, associated
with this resource. Keeping the channel prism saturated ensures the impervious clay channel liner remains sealed,
which when dried, becomes cracked and pervious. Once this layer becomes pervious, any water introduced to the
system drains through the underlying sandy soil strata and seeps into neighboring homeowner's basements or
adjacent agricultural fields between the municipalities of Channahon and Morris.
DNR shall procure the services of "D" Construction for the emergency construction of two temporary water
retaining (berm/dam) structures, as well as an embankment stabilization/reconstruction effort, on the Illinois &
Michigan Canal at/near the Nettle Creek Aqueduct in Morris, IL. "D" Construction was selected to undertake this
work because they were mobilized to the immediate area installing a storm sewer overflow for the City of Morris.
"D" Construction has held previous contracts with the Department to the Department's satisfaction.
Signed By: Melissa Orrill, State Purchasing Office, DNR
Vendor: D Construction, Inc. Notary Date: 5/16/2013
Estimate Actual FY QTR
State Cost: $48,750.00 $0.00 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
15 NATURAL RESOURCES, DEPARTMENT OF
Filed: 5/21/2013
DNR requires services for the replacement of two blower/motor combination units at the Sanitary Plant at Starved
Rock State Park near Utica, Illinois. The wastewater treatment plant was flooded during the heavy rains and
subsequent flood event, which began on or around April 17, 2013 causing water from the Illinois River to breach
its banks in the area where the wastewater plant is located. The Sanitary Plant at Starved Rock State Park
processes waste from the entire park system including the lodge, restaurant, visitor's center, offices, and
campground. This procurement will allow for the repairs necessary to properly treat and discharge the waste per
state and federal regulations. Berryman Equipment Company was selected to undertake this work because they
are familiar with this equipment and are located in Addison, which is close proximity to Starved Rock State Park.
Berryman Equipment Company has held previous contracts with the Department to the Department's satisfaction.
Signed By: Melissa Orrill, State Purchasing Office, DNR
Vendor: Berryman Equipment Company Notary Date: 5/17/2013
Estimate Actual FY QTR
State Cost: $40,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
16 NATURAL RESOURCES, DEPARTMENT OF
Filed: 6/11/2013
DNR requires services for the replacement of two blower/motor combination units at the Sanitary Plant at Starved
Rock Park near Utica, IL. The wastewater treatment plant was flooded during the heavy rains around April 17,
2013 causing water from the IL River to breach its banks in the area where the wastewater plant is located.
This procurement will allow for the repairs necessary to properly treat and discharge the waste per state and
federal regulations.
Signed By: Melissa Orrill, St. Purchasing Officer
Vendor: Berryman Equipment Co. Notary Date: 6/6/2013
Estimate Actual FY QTR
State Cost: $40,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
7/10/2013 rptQuarterlyWeb Page 9 of 60
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
17 NATURAL RESOURCES, DEPARTMENT OF
Filed: 6/17/2013
The aqueduct and towpath/trail structures spanning Nettle Creek were severely damaged during the heavy rains
and subsequent flood event, which began on or around April 18, 2013 causing water from the canal to drain into
Nettle Creek. Efforts are need to restore water to the upstream section of the I & M Canal to avoid the long term
damage associated with having dry conditions. The temporary emergency structure west of Nettle Creek shall be
used to restore and impound water in three ponds at Gebhard Woods State Park and retain water in the canal for
another three miles to the Stagecoach Road Access Area. The expected end date is now 7-31-2013
Signed By: Robert Partridge, Senior State Purchasing Officer
Vendor: D Construction, Inc. Notary Date: 6/13/2013
Estimate Actual FY QTR
State Cost: $48,750.00 $0.00 13 4
Federal Cost $0.00 $0.00
18 DEPARTMENT OF JUVENILE JUSTICE
Filed: 5/9/2013
Per Joe Urbanski, Stationery Engineer at IYC-St. Charles, the old resin from the water units should be removed
and rebedded with new softener resin. This process is needed to remove radon from the drinking water. Right
now the old softeners are not working and we need this to be compliant with EPA drinking water regulations. The
facility is currently running on Straight Well water which is causing damage to units throughout the facility.
(Memorandum dated April 24, 2013 from Joe Urbanski, Stationary Engineer to Byron Johnson, Assistant
Superintendent- Operations)
Signed By: Joe Thekel, Business Administrator
Vendor: Siemens Notary Date: 5/1/2013
Estimate Actual FY QTR
State Cost: $22,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
19 CORRECTIONS - GENERAL OFFICE
Filed: 4/9/2013
Emergency Purchase of industrial size conveyor type dishwasher with exhaust system for the Dietary Department
At Graham Corr Ctr is required to replace old dishwasher beyond repair.
Signed By: Darryl Edwards, Asst Warden
Vendor: Boelter Companies, Inc. Notary Date: 4/3/2013
Estimate Actual FY QTR
State Cost: $120,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
20 CORRECTIONS - GENERAL OFFICE
Filed: 4/16/2013
One water heater is completely down and the second is not able to provide hot water to all of the hosing units.
Lime deposits over the years have caused these water heaters to be damaged. Vendor will remove old tubes and
tube sheets and install new stainless steel tubes.
Signed By: Pamela Schlueter, Business Administrator
Vendor: Jarvis Welding Co. Notary Date:
Estimate Actual FY QTR
State Cost: $25,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
21 CORRECTIONS - GENERAL OFFICE
Filed: 4/16/2013
Water Main Break by the inmate kitchen
Signed By: Randy Plister, Warden
Vendor: Opperman/Mid-IL and Kelly Elec Notary Date: 4/4/2013
Estimate Actual FY QTR
State Cost: $20,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
22 CORRECTIONS - GENERAL OFFICE
Filed: 4/22/2013
The conditions and circumstances requiring this emergency purchase, including reason for selection of the particular
contractor are: The Clever-Brooks 100HP Boiler which services the Administration Building has leaking boiler
tubes and an inoperable gas valve due to exposure to water. The boiler provides heat to the entire Admin Building.
Immediate repairs to plug the leaking tubes and replace the gas valve are necessary to operate the boiler. A
complete re-tubing of the boiler was planned in the off heating season however, due to additional leaking tube
discovered on 1/11/13, the re-tubing project need to be completed as soon as possible to avert the risk of
complete failure of the boiler unit which is the only source of heat for the Admin Building.
Signed By: Marc Hodge, Warden
Vendor: CiCi Engineering Sales & Service, Inc. Notary Date: 4/5/2013
Estimate Actual FY QTR
State Cost: $0.00 $0.00 13 4
Federal Cost $0.00 $0.00
23 CORRECTIONS - GENERAL OFFICE
Filed: 5/2/2013
The High Mast Light directly south of the X-House sustained damage due to winds. A light ring cable snapped
which caused the light ring to fall 120 feet completely destroying the light ring. Lighting is critical in this area due to
maximum level of the X-House. Lighting is considered a life safety issue that needs to be addressed immediately.
Signed By: Dirk Dusing, Asst Warden
Vendor: McGinn and McGinn Electrical Notary Date: 4/23/2013
Estimate Actual FY QTR
State Cost: $30,000.00 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
24 CORRECTIONS - GENERAL OFFICE
Filed: 5/2/2013
Chief Engineer's Office and Masonry shop @ IYC - St Charles have serious roofing shingle failures on two
buildings. The existing sloped roof asphalt shingles have degraded to the point where by they should be removed
and replaced. The leaking and associated problems causing damage to the buildings, equipment and staff welfare
will require and emergency response to mitigate further damage and thereby protect state assets. Also, the milder
weather approaching now would be a good time to get this work started. For reference, the two buildings are Chief
Engineer's Office and Masonry Shop. The contractor will provide both parts and labor to remove and replace roof.
Signed By: Joy Thekel, Bus Admin @ IYC
Vendor: Elens & Maichin Roofing Notary Date: 4/25/2013
Estimate Actual FY QTR
State Cost: $140,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
25 CORRECTIONS - GENERAL OFFICE
Filed: 5/9/2013
A direct short has occurred on circuit LP-B that affects high mast light HM1 which is located behind Building 118
and HM2 which is located behind Build 25. The short has taken out half of the lights on these two masts.
Currently HM1 has 3 out of 8 lamps working and HM2 has 2 out of 8 lamps working. There is approximately 900
feet of underground cable between the two high mast lights where the short may have occurred or the short may
have occurred in the 900 feet of underground cable and underneath concrete between HM2 and Building 138. On
3/1/13 the circuit (Circuit A) is randomly tripping making the high mast lights totally inoperable. Lighting is
desperately needed in the areas of these two High Mast Lights. Lack of lighting makes it a security concern for the
safety of the institution and public. An outside contractor will be needed to locate and correct the problem.
Signed By: Nedra Chandler, Warden
Vendor: McGinn & McGinn Inc. Notary Date: 5/9/2013
Estimate Actual FY QTR
State Cost: $0.00 $2,192.57 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
26 CORRECTIONS - GENERAL OFFICE
Filed: 5/9/2013
The 50 Kw emergency generator and 150 amp transfer switch needed for Housing Unit 29 are damaged and un-
repairable. The generator has a major water pump leak and the oil is fouled. Prior electrical repairs to the transfer
switch were not done correctly. The existing electrical work is not sound. The control panel is an aftermarket unit.
It runs but does not perform properly. A new generator and transfer switch is needed in case of an electrical
failure by the primary power provider. The generator provides power to the Control Rooms door control panel,
intercom system and emergency lighting.
Signed By: Nedra Chandler, Warden
Vendor: Ficek Electric & Communication Systems Notary Date: 4/30/2013
Estimate Actual FY QTR
State Cost: $40,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
27 CORRECTIONS - GENERAL OFFICE
Filed: 5/21/2013
The 120 ton water chiller that provides air conditioning to the Vocational Building has failed and is not cost effective
to repair. A new unit can be purchased and installed for less cost than repairing failed unit. We will be unable to
provide cooling to all classrooms in the inmate education area, education office area, clinical services area, staff
dining room, chapel areas. There are many computers in the building that could be affected because of excessive
heat. All inmate classes would be disrupted because of excessive heat. The staff dining area contains equipment
that may be compromised because of high heat and humidity in the building.
Signed By: Keith Anglin, Warden
Vendor: Rogers Supply Company Notary Date: 5/6/2013
Estimate Actual FY QTR
State Cost: $62,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
28 CORRECTIONS - GENERAL OFFICE
Filed: 5/30/2013
Previous master contract expired. CMS in process of awarding new master contract for white broadcloth.
Originally it was thought 70,000 yards would be sufficient to allow ICI to provide boxer shorts to inmates. Due to
another delay in securing a contract an additional 100,000 yards of broadcloth to ensure uninterrupted delivery of
boxers before a contract is finalized. This emergency purchase will cover the lapse period until master contract is in
place. On March 27, 2013 100,00 yards of broadcloth was ordered. 99,524 yards were delivered for a total of
169,5234 yards @ $1,07each.
Signed By: James Clinton, IL Corr Industries Superintendent
Vendor: Tabb Textiles Co. Notary Date: 5/24/2013
Estimate Actual FY QTR
State Cost: $0.00 $181,390.68 13 4
Federal Cost $0.00 $0.00
29 CORRECTIONS - GENERAL OFFICE
Filed: 6/5/2013
Literacy Volunteers of Illinois has been providing tutoring and mentoring services to the IDJJ school dist 428
schools for 18 years. This is a vital service that helps our students to achieve academic success while incarcerated
and in transition to their community schools.
Signed By: Bryan Gleckler, CFO
Vendor: Literacy Volunteers of Illinois, Inc. Notary Date: 5/23/2013
Estimate Actual FY QTR
State Cost: $0.00 $30,155.00 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
30 CORRECTIONS - GENERAL OFFICE
Filed: 6/13/2013
One water heater is completely down and the second is not able to provide hot water in all of the housing units.
Lime deposits over the years have caused these water heaters to be damaged. Vendor will remove old tubes and
tube sheets, fabricate and weld in new tube sheets and install new stainless steel tubes.
Signed By: Tarry Will, Warden
Vendor: Jarvis Welding Co. Notary Date: 5/29/2013
Estimate Actual FY QTR
State Cost: $0.00 $25,000.00 13 4
Federal Cost $0.00 $0.00
31 CORRECTIONS - GENERAL OFFICE
Filed: 6/24/2013
ICI Menard Farm is needing to purchase a Trash Truck. The trash truck services Menard Correctional Facility and
surrounding state facilities. The Truck is an integral part of the Menard Farm recycling program. The current truck
being replaced is a 1995 model that has the transmission out and is no longer able to pass inspection as road
worthy.
Signed By: Jen Aholt, CEO ICI
Vendor: The Larson Group Notary Date: 6/17/2013
Estimate Actual FY QTR
State Cost: $0.00 $157,500.00 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
32 CORRECTIONS - GENERAL OFFICE
Filed: 6/24/2013
The 50 Kw emergency generator and 150 amp transfer switch need for Housing Unit 29 are damaged and un-
repairable. The generator has a major water pump leak, and the oil is fouled. Prior electrical repairs to the transfer
switch were not done correctly. The existing electrical work is not sound. The control panel is an aftermarket unit.
It runs but does not perform properly. A new generator and transfer switch is needed in case of an electrical failure
by the primary power provider. The generator provides power tot eh Control Rooms door control panel, intercom
system and emergency lighting.
Signed By: Nedra Chandler, Warden
Vendor: Ficek Elec and Communication System Notary Date: 6/7/2013
Estimate Actual FY QTR
State Cost: $0.00 $37,177.39 13 4
Federal Cost $0.00 $0.00
33 CORRECTIONS - GENERAL OFFICE
Filed: 6/24/2013
On June 7, 2013 flooding occurred due to high river levels infiltrating sewer system causing higher than normal
water levels in the facility bar screen. The high water levels have damaged the motor, bearing assembly, and guide
rollers of the bar screen. These items require replacement for the facility bar screen to function properly and meet
EPA guidelines established for sewer entering the City of Chester sewer system.
Signed By: Richard Harrington, Warden of Menard
Vendor: Industrial Supply Consultants Inc. Notary Date: 6/13/2013
Estimate Actual FY QTR
State Cost: $24,636.00 $0.00 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
34 CORRECTIONS - GENERAL OFFICE
Filed: 6/25/2013
Vandalia C I needs to purchase soy products: TVP 124, TVP224 and Acorn S to Fulfill FY13 orders that have
been placed with Vandalia Correctional Industries meat plant.
Signed By: Steve Gruner, Industries Sup/ Vandalia CI
Vendor: Good Source Notary Date: 6/17/2013
Estimate Actual FY QTR
State Cost: $35,227.00 $0.00 13 4
Federal Cost $0.00 $0.00
35 CORRECTIONS - GENERAL OFFICE
Filed: 6/25/2013
Vandalia Corr Industries needs repair to the roof of the pasteurizer building, meat processing building and farm
office.
Vandalia Industries farm provides foods to IDOC, IDJJ and DHS, also various facilities and school districts. The
roofs of these buildings are in disrepair. In addition to possible interior damage, if the roofs are not
repaired/replaced, production will stop and ICI will be unable to fulfill their obligations.
Signed By: Jen Aholt, CEO ICI
Vendor: Litteken Construction Co. Notary Date: 6/20/2013
Estimate Actual FY QTR
State Cost: $123,400.00 $0.00 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
36 CORRECTIONS - GENERAL OFFICE
Filed: 6/26/2013
The existing air conditioning systems (three) that serve the second floor are worn out and do not function properly.
These units are twenty plus years old and have out lived the useful life expectancy. They will not cool the areas they
are serving, leak condensate due to their cabinets being rusted through and replacement compressors are no longer
available from the manufacturer. This expenditure is to purchase three new air handling units, cooling coils,
condensing units and all necessary accessories for a complete system.
Signed By: Richard Harrington, Warden @ Menard
Vendor: TAT Inc Notary Date: 6/17/2013
Estimate Actual FY QTR
State Cost: $12,955.88 $0.00 13 4
Federal Cost $0.00 $0.00
37 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed: 4/15/2013
The State received a federal grant from the Center for Medicare & Medicaid Innovation (CMMI) to engage a
wide variety of stakeholders to design and develop a State Health Innovation Plan. The Plan will be submitted to
CMMI for additional funding to implement the Plan. The Plan must be completed and initial grant expenses incurred
by Oct 31, 2013. Given the level of effort involved and the short timeframe, immediate action is necessary to avoid
loss of federal funds. HMA is currently working closely with Cook County Health and Hospitals Systems and
engaging Care Coordination Entitles and Managed Care Community Networks on related projects. Selection of
HMA allows the State to leverage HMA's current work and relationships with key healthcare stakeholders, and
meet the short deadlines. Estimated amount assumes subsequent extension to October 31, 2013.
Signed By: Brett Cox, St. Purchasing Officer
Vendor: Health Management Assoc., Inc. Notary Date: 4/11/2013
Estimate Actual FY QTR
State Cost: $1,420,200.00 $0.00 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
38 PUBLIC HEALTH, DEPARTMENT OF
Filed: 3/15/2013
This contractor produces specialized, unique medical treatment formulas that are not available elsewhere. The
procurement of these specific products is critical to the life of individuals diagnosed with a metabolic disorder.
Provision of specialized metabolic treatment products to individuals diagnosed with certain disorders is mandated
by the 77 Ill., Adm Code Part 661 Newborn Metabolic Screening and Treatment Code. Without on going
provision of these products, individuals with these disorders would be unable to maintain their physical health and in
some circumstances could experience irreversible, sometimes life threatening damage to the brain and other
organs, or even death.
A letter was received on June 3, 2013 extending the EP FY 13 Qtr 4 Item# 4, for 6-9-13 to 10-6-13 for an
estimated amount of $88,000.
Signed By: Thomas Schafer, Deputy Director
Vendor: Vita Flow USA, LLC Notary Date: 3/5/2013
Estimate Actual FY QTR
State Cost: $92,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
39 STATE POLICE, DEPARTMENT OF
Filed: 5/10/2013
This procurement will obtain up to 14 contractual resources to automate the identification and entry of prohibited
persons into the National Instant Criminal Background Check System (NICS). The phases of the project will
continue the development of a comprehensive, flexible, and modular NICS reporting system to improve the
accuracy and timeliness of records of prohibiting mental health adjudications and commitments. Automation of this
system will eliminate manual processes and significantly increase the volume, timeliness and accuracy of
submissions. State and federal legislative mandates, such as compliance with NICS Improvement Act, dictate the
need for this procurement. The current Illinois State Police (ISP), Firearm Owner's Identification (FOID) systems
are antiquated and difficult to modify and to keep pace with changing legislation. These systems also undermine the
goals of completeness, automation, and transmittal of NICS records.
On or about December 11, 2012, the 7th Circuit Court of Appeals, declared Illinois's prohibition on the bearing of
arms outside of one's home unconstitutional and gave the State of Illinois 180 days to enact a constitutional statute.
Pursuant to this decision, the ISP will soon be required to implement a concealed carry permitting process. The
concealed carry legislation that must be in place no later than June 8, 2013, will have an interface requirement with
the existing FOID system. The concealed carry permitting process will utilize many of the current FOID processes
including the qualification review and eligibility review processes but will have significantly stricter permitting
guidelines and may include the submission of fingerprints. If this procurement is not approved, the ISP will not have
the resources needed to automate the identification and entry of prohibited persons into the NICS system. This
will translate into an inability to implement a concealed carry permit component that interfaces with the current
FOID system.
Signed By: Hiram Grau, Director
Vendor: Levi, Ray & Shoup Notary Date: 5/7/2013
Estimate Actual FY QTR
State Cost: $175,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
40 STATE POLICE, DEPARTMENT OF
Filed: 5/14/2013
The Illinois State Police (ISP) requires a 90 day contract with Boland Enterprises for the keying and scanning of
Firearm Owners Identification (FOID) card applications. The current contract with vendor Rely Services Inc.
which was established to include this time period, is being terminated early. This emergency procurement is
expected to start upon the effective date of termination of the current contract. Until a new contract or alternative
method is identified, there is a continued need for these services in order for ISP to meet its statutory mandate. The
Firearm Owners Identification Card Act, 430 ILCS 65/5, states that the Department of State Police shall either
approve or deny all FOID card applications within 30 days of receipt, and every applicant found qualified by the
Department shall be entitled to the issuance of a FOID card. Boland Enterprises has performed these services in
the past and is a qualified vendor.
Signed By: Hiram Grau, Director
Vendor: Boland Enterprises Notary Date: 5/10/2013
Estimate Actual FY QTR
State Cost: $90,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
41 TRANSPORTATION, DEPARTMENT OF
Filed: 4/30/2013
Extensive flooding of the Illinois River eroded the pavement and west shoulder of Rt 351 from north of the
Shippingsport Bridge toward the City of LaSalle for approx. 1/2 mile. The rains that began on April 17, 2013
caused the closure of IL 351 at approximately 4 AM on Friday, April 19th. Roadway damage was noted on
Sunday with the extent being more fully realized as the water receded. The damage requires IL Rt 351 to be closed
until repairs can be made. The Scope of work will be to rebuild the bituminous shoulder and to remove and
replace delaminated asphalt surface. The Department has selected Advanced Asphalt to perform the work.
Signed By: Paul Loete, Dep Dir of Highways Region2
Vendor: Advanced Asphalt Co. Notary Date: 4/25/2013
Estimate Actual FY QTR
State Cost: $350,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
42 TRANSPORTATION, DEPARTMENT OF
Filed: 4/30/2013
Extensive flooding along routes IL 17, IL 23, IL 71, IL 89 IL 251 and Longpoint Rd. Caused erosion of the
shoulders creating a hazard along the roadways. As there are no contract aggregate producers in the immediate
area of the flooding, To expedite repairs and opening the roadways to traffic, The District has chosen Riverstone
Group to supply aggregate material. They are a certified aggregate producer that is in the immediate area.
Signed By: Paul Loete, Deputy Dir of Highways Region 2
Vendor: Riverstone Group/ Vermillion Quarry Notary Date: 4/25/2013
Estimate Actual FY QTR
State Cost: $75,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
43 TRANSPORTATION, DEPARTMENT OF
Filed: 5/9/2013
Due to severe rains and flooding, the earthen slope wall between the southern abutment of the structures carrying I-
39 over I-88 failed in several locations. The result of these failures deposited sediment on the WB shoulder of I-88
and exposed the top of the concrete slope wall allowing for continued erosion and undermining. The District does
not own the necessary equipment to perform this type of repair. As a result, a pre-bid meeting was conducted on-
site with three of the four invited area contractors in attendance. Bids were received from each. The District has
selected Martin & Company Excavating to perform these repairs. Their selection was based on the estimate to
repair the area, proximity to the work site and ability to begin work immediately.
Signed By: Paul A. Loete, Deputy Director, Region 2
Vendor: Martin & Co. Excavating Notary Date: 5/8/2013
Estimate Actual FY QTR
State Cost: $50,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
44 TRANSPORTATION, DEPARTMENT OF
Filed: 6/13/2013
Pavement deterioration has rapidly developed on I-55 near Lawndale in Logan City. This is resulting in vehicle
damage.
Workers are preparing to mill of 3 1/4 of the roadway surface in deteriorated areas and replace the removed
material with hot mix asphalt. The scope of work for this emergency is to supply the needed surface and binder hot
mix asphalt material. Truman Flatt was the lower bidder.
Signed By: Aaron Weatherholt, Deputy Dir, Div of Highways
Vendor: Truman L. Flatt & Sons Co. Inc. Notary Date:
Estimate Actual FY QTR
State Cost: $27,075.00 $0.00 13 4
Federal Cost $0.00 $0.00
45 TRANSPORTATION, DEPARTMENT OF
Filed: 6/21/2013
Due to emergency call out, vehicle damage due to roadway rapid deterioration and the inability to temporary patch
"pot Holes" in the roadway surface, we are asking for approval to purchase hot mix asphalt to allow us to mill off
the top 3 1/4" of the roadway surface and replace that with new asphalt. This will extend the life of the roadway
and allow the motoring public to have trouble free travel along this area of I-55 in Logan county. There has been
sever damage to some vehicles recently to the extent of knocking the axel out from under a traveler's vehicle.
Truman Flatt is the low bidder and can supply us with the estimated 150 tons of hot mix asphalt and the 180 tons of
Binder in the time frame needed.
Signed By: Aaron Weatherholt, Dep Dir/ Div of Highways
Vendor: P.H. Broughton, Inc. Notary Date: 6/19/2013
Estimate Actual FY QTR
State Cost: $15,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
46 TRANSPORTATION, DEPARTMENT OF
Filed: 6/25/2013
When flood water receded on June 3, 2013, it was discovered that there was extensive erosion damage to Illinois
Route 9 at the Spoon River in Fulton County, IL. The erosion left intermittent drop-offs of up to ten feet deep
immediately adjacent to the south edge of pavement. This section of IL 9 initially closed on May 29, 2013, as a
result of the rising water. As a result of the erosion, it remained closed to all traffic until June 6, 2013 when it
opened to one lane of traffic utilizing temporary traffic signals. Re-opening the roadway to two-lane traffic will
greatly reduce the time delay for emergency services.
Signed By: Joseph Crowe, Deputy Dir/ IDOT
Vendor: Halverson Construction Co. Notary Date: 6/21/2013
Estimate Actual FY QTR
State Cost: $850,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
47 TRANSPORTATION, DEPARTMENT OF
Filed: 7/5/2013
Upon inspection it has been determined that the electrical lines and transformer on the 60/62 bridge are in need of
repair. The navigational lights must be brought into compliance with the Coast Guards regulations immediately of a
$25,000 per day could result. This e/p occurred within the same FY 13-4 Fiscal Qtr.
Signed By: Keith Miley, Dist 9 Operations Engineer
Vendor: Keith Martin Electric Notary Date: 7/3/2013
Estimate Actual FY QTR
State Cost: $16,200.00 $16,200.00 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
48 CAPITAL DEVELOPMENT BOARD
Filed: 4/29/2013
On 4/11/13 the DOJJ reported that the IYC at Harrisburg has water leaks from the roof in the dietary that have
become so severe that they splash youths and staff when walking down the serving line, possibly compromising the
safety of the food being served and a safety hazard due to the wet surfaces. The warehouse portion of the building
is also leaking excessively causing the loss of inventory. The leaks above the boiler area risk damaging the boiler
equipment and present a life/safety issue for those required to work in the area.
The vendor, Harlan Bohnsack is providing abbreviated design services for the roof replacement. Based on the
design and how it affects the subsequent construction approach and schedule, observation may ultimately be
included. Bohnsack was chosen due to their availability to design the project within 30 days, proximity to the site
and experience.
Signed By: Gus Behnke, CFO
Vendor: Harlan M. Bohnsack Notary Date: 4/26/2013
Estimate Actual FY QTR
State Cost: $45,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
49 CAPITAL DEVELOPMENT BOARD
Filed: 5/8/2013
In September of 2012, the already-leaking roof on the Cold Storage Building at the Menard Correctional Center
experienced more severe water infiltration from the failed roofing system. Baysinger Design Group evaluated the
building and determined that it is no longer structurally safe and recommended that it be vacated. The inmate ice
production and storage is located in the building and therefore has to be relocated. Baysinger continues to proceed
with design of an overall replacement of the building, however, completion of design and competitive bidding will
not take place for several months which necessitates the immediate relocation of the ice machines. The cell houses
at Menard CC are not air-conditioned and ice is needed for inmate health and well-being during the summer
months. The emergency project is required to complete the relocation of the existing ice machines before the
summer temperatures require ice to be issued to the inmates.
The current condition of the cold storage building and the upcoming summer weather suggests that the relocation
take place more quickly than could be done through a competitive bidding process which, utilizing CDB's existing
process, would last much longer than it will take for the summer weather to begin. For this reason, an emergency
procurement is necessary to allow for an expedited relocation of the ice machines to protect the health and safety of
the inmates and staff during the summer heat and to minimize the disruption of this critical state service.
Vendor #1: Haury's Plumbing and Heating, Inc. is relocating the ice machines and making them operational in the
new location. To ensure as much competition as was practicable under the circumstances, CDB solicited bids from
selected vendors. Haury Plumbing and Heating, Inc. submitted the low bid.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Haury's Plumbing and Heating, Inc. Notary Date: 5/6/2013
Estimate Actual FY QTR
State Cost: $0.00 $69,880.00 13 4
Federal Cost $0.00 $0.00
7/10/2013 rptQuarterlyWeb Page 27 of 60
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
50 CAPITAL DEVELOPMENT BOARD
Filed: 6/28/2013
Lawrence CC experienced a complete power failure on Sunday May 19, 2013 and is powering the facility on the
emergency generator. It is believed that a raccoon entered the high voltage substation and caused the failure.
The vendor is providing temporary repair to allow the facility to stop using the generator and use utility power,
testing and or replacement of cables, installation of a temporary 15KV disconnect switch and wiring as well as an
analysis to determine the cause of the event to prevent future failures and potentially incorporate any needed
changes into an additional repair.
Signed By: Gus Behnke, CFO
Vendor: PCI Skanska Design, Inc. Notary Date: 5/24/2013
Estimate Actual FY QTR
State Cost: $50,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
51 CAPITAL DEVELOPMENT BOARD
Filed: 6/28/2013
The 5th District Appellate Court in Mt Vernon, IL serves a large population of 37 southern counties.
The chiller in the courthouse has ruptured and is leaking. Records and physical structures such as plaster, have
begun to deteriorate as a result of high humidity levels. The current condition of the chiller and summer weather
suggests that the chiller be replaced more quickly than could be done through a competitive bidding process.
Proposals from 3 vendors, Culbertson Heating and Cooling was the low bidder and willing to provide this
immediate response.
Signed By: Gus Behnke, CFO
Vendor: Culbertson Heating and Cooling Notary Date: 6/11/2013
Estimate Actual FY QTR
State Cost: $55,077.00 $0.00 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
52 GAMING BOARD, ILLINOIS
Filed: 5/10/2013
This is for an independent testing laboratory to assist in setting standards, test and certify electronic gaming devices
test as needed. Connections between EGD and a local system and other related technological components utilized
in the casino industry. Without these testing services, testing of EGD would cease and could have a negative impact
on collection of revenues in the State of Illinois.
There is "NO COST" to the State contract as all costs are paid by the licensees.
Signed By: Maye Kelsey, Lakewood, NJ
Vendor: Gaming Laboratories International, LLC Notary Date: 5/3/2013
Estimate Actual FY QTR
State Cost: $0.00 $0.00 13 4
Federal Cost $0.00 $0.00
53 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 4/12/2013
This request is an emergency purchase of engine oil, transmission fluid and chassis grease. These lubricants are vital
to keeping our fleet of trucks, equipment, State Police vehicles maintained and operational. Without access to these
commodities, equipment and vehicle breakdowns will occur. Normally these items are purchased through A CMS
master contract: However, there is no current master contract available.
The FY13 Qtr 3 Item# 74 has been paid,
This EP FY 13 Qtr 4 Item# 70 is new, not an extension of FY13 qtr3 item#74.
Signed By: John Donato, Chief of Procurement for Tollway
Vendor: Quimex, Inc. Notary Date: 3/21/2013
Estimate Actual FY QTR
State Cost: $112,500.00 $0.00 13 4
Federal Cost $0.00 $0.00
7/10/2013 rptQuarterlyWeb Page 29 of 60
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
54 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 4/26/2013
This affidavit is for labor and parts needed to replace two vehicle hoists at maintenance garage number 3 located in
Park Ridge, IL. Both hoists are in need of replacement as soon as possible as they are both inoperable. One small
lift and on larger lift are necessary due to the high volume of repairs at this location. Both lifts are critical to the fleet
maintenance operation for servicing vehicles. At this time, we are without a contract that would cover complete
hoist replacement. Both lifts must be replace simultaneously to keep up with the high volume of vehicle repairs to
maintain a safe roadway.
Signed By: John Donato, Chief Procurement Officer
Vendor: Stand Indus. & Automotive Equip Notary Date: 4/23/2013
Estimate Actual FY QTR
State Cost: $145,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
55 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 6/11/2013
The fascia beam on the Balmoral Ave. bridge over the Tri-State Tollway (I-294) was hit by a semi-dump truck
with its bed in the raised position. This resulted in a closure and then a partial closure of the northbound Tri State
Tollway while the bridge was evaluated and debris was removed. The bridge was determined to be stabilized and
all lanes of the Tri-State Tollway were reopened later that evening. The outside eastbound lane on Balmoral Ave.
remains closed. The structure is being monitored and surveyed and any worsening of the damage will result in a
closure of the northbound Tri State Tollway. Our General Engineering Consultant has determined that , if the bridge
is struck again in its present condition, it can potentially collapse. The Tollway has contracted Lorig to immediately
assist in the removal and repair of the damaged beam. Lorig recently worked on widening the Balmoral Ave bridge
and has worked on the replacement of this same beam on the Balmoral Ave, bridge when the structure was hit in
1997
Signed By: John Donato, Chief of Procurement for IL Tollway
Vendor: Lorig Construction Co Notary Date: 6/6/2013
Estimate Actual FY QTR
State Cost: $750,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
56 GOVERNORS STATE UNIVERSITY
Filed: 6/12/2013
The additional scope of services were needed for Phase 2 of an ongoing, current construction project on the
campus, due to an unknown construction condition. Services are needed immediately as these specifications were
not known and therefore not included in the initial contract award and project scope.
Signed By: Tracy Sullivan, Asst VP for Procurement
Vendor: Hygieneering Inc. Notary Date: 6/11/2013
Estimate Actual FY QTR
State Cost: $80,092.00 $0.00 13 4
Federal Cost $0.00 $0.00
57 ILLINOIS STATE UNIVERSITY
Filed: 5/10/2013
Illinois State University determined it was necessary to immediately employ the services of a construction
management team to ensure completion of the east side of Hancock Stadium for its use for the start and during the
fall 2013 football season. Work on the project has been significantly delayed due to adverse weather conditions
and, despite repeated requests from the University, neither the general contractor nor the architect/engineer have
proposed a project completion plan capable of ensuring timely project completion. Additional project delays will
compromise the University's ability to fully use the stadium in fall 2013, resulting in a loss of approximately
$125,000 per game ($625,000 for the season) in the form of suite leases, ticket sales (suite, club, season and single
game), concessions and merchandise sales. Nearly $2.0 million in capital gifts have been pledged for the stadium;
these gifts were made with the understanding the stadium would be available for the complete fall 2013 season.
Failure to complete the project on time may also risk significant loss of good will from University donors at a time
when these resources are increasingly important for University operations. For these reasons, the University
determined that the services of a construction management team with expertise in coordinating the work of the
architect/engineer, the general contractor, and each of the prime contractors is required to provide daily oversight
and project management to ensure a timely project completion. Additional supporting information is attached.
Signed By: Debra Smitley, Senior Assoc. V.P.
Vendor: Pepper/Mangieri, LLC Notary Date: 5/7/2013
Estimate Actual FY QTR
State Cost: $202,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
58 NORTHERN ILLINOIS UNIVERSITY
Filed: 5/20/2013
An inspection revealed that numerous temporary repairs to a concrete deck had failed, and that structural repairs
were needed immediately to address life safety concerns. Partial collapse of a ceiling structure is possible and may
occur at any time. Permanent repairs will also ensure protection of mechanical equipment located in room. The
particular contractor was chosen based on prior experience with the University and their quotation.
Signed By: Al Mueller, Director of Procurement Services
Vendor: Pepper Construction Company Notary Date: 5/15/2013
Estimate Actual FY QTR
State Cost: $249,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
59 NORTHERN ILLINOIS UNIVERSITY
Filed: 6/3/2013
The University was able to secure a substantial one-time discount on purchase of software, hardware and systems
maintenance due to a change by the vendor in the strategic direction of our particular product line as well as
favorable pricing based on the company's end of fiscal year 5/30/2013. This singular opportunity became available
due to market conditions experienced by the vendor and was only available until 5/24/2013. Similarly as part of this
purchase all software licensed from the company, not just the items included in the purchase are covered by
maintenance caps for five years. The vendor was chosen based on many years of prior experience with the
University.
Signed By: Al Mueller, Dir of Procurement Serv @ NIU
Vendor: Oracle America, Inc. Notary Date: 5/29/2013
Estimate Actual FY QTR
State Cost: $0.00 $2,525,630.73 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
60 SOUTHERN ILLINOIS UNIVERSITY
Filed: 5/31/2013
In early May, Oracle communicated that they are willing to lower the amount of our annual support. They also
stated that our only option was to proceed with an annual renewal ($949,140.90) and not a shorter term.
We rely on Oracle support for security patches, bug fixes, application support and version upgrades. We do
believe that these impacts can be successfully mitigated by the use of third party support and ad hoc consulting
services at a much lower cost. Oracle has relented and offered a 90 day extension of our support agreement for an
amount of $247,036.67.
Signed By: Debbie Abell, Director of Purchases @ SIU
Vendor: Oracle America, Inc. Notary Date: 5/28/2013
Estimate Actual FY QTR
State Cost: $0.00 $247,036.67 13 4
Federal Cost $0.00 $0.00
61 SOUTHERN ILLINOIS UNIVERSITY - PHYSICIANS &
Filed: 5/20/2013
The discovery of mold behind vinyl covering during routine repair of the wall covering and the subsequent
remediation required to abate this hazard from the Simmons Cancer Institute. The remediation requires air quality
testing, removal of all vinyl wall covering and repair to damaged walls in a protected environment, painting of all
affected surfaces, and a final professional disinfection and cleaning of the space affected. The facility is used for
cancer treatment of highly immune systems, compromised patients, and requires a clinical treatment environment
that is clean and safe for patients and building occupants.
Signed By: Pamela J. Speer, Associate Provost for Finance & Admin.
Vendor: DAS Consultants/Davis Painting/Peerless Notary Date: 5/16/2013
Estimate Actual FY QTR
State Cost: $302,250.00 $0.00 13 4
Federal Cost $0.00 $0.00
7/10/2013 rptQuarterlyWeb Page 33 of 60
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
62 UNIVERSITY OF ILLINOIS
Filed: 4/22/2013
On February 28, 2013, the Hospital Department of Transplant Surgery ordered through the donor registry process
a cadaver pancreas, intestine and liver for a critical transplant patient. The Transplant Surgery Department was
unaware of the vendor status and the necessity for an emergency purchase. The normal provider, Gift of Hope Inc.
could not supply the organs. No alternative was available.
Signed By: Kevin Fair, Interim Director
Vendor: Gift of Life Michigan Notary Date: 4/18/2013
Estimate Actual FY QTR
State Cost: $0.00 $107,700.00 13 4
Federal Cost $0.00 $0.00
63 UNIVERSITY OF ILLINOIS
Filed: 5/6/2013
On April 27, 2013, the Physical Plant Office was notified of a water break around Lecture Center D located at
804 S. Halsted St. Chicago, IL. An emergency service call was placed. A three person crew was sent as well as a
combination backhoe machine with hydraulic breaker and equipment trucks to investigate the problem. They had to
cut and break out sections of sidewalk and excavate down to the 4 inch water servicing piping encountering
various utilities which had to be bypassed by hand. The 4 inch water service was severely decayed and leaking in
two separate areas. Two 12" long stainless steel repair clamps were installed to provide a temporary fix until they
return to replace section of piping. The vendor is scheduled to return on Saturday May 4, 2013 at which time the
amount of pipe needing to be replaced will be determined. The cost to date is approx. $6,000.00.
Letter was received on June 4th, 2013 for Final Cost of $31,745.31. This occurred within the same Fiscal FY13-4
Qtr
Signed By: Kevin Fair, Interim Dir of Purchasing
Vendor: J.S.R. Enterprises, Inc. Notary Date: 5/1/2013
Estimate Actual FY QTR
State Cost: $75,000.00 $31,745.31 13 4
Federal Cost $0.00 $0.00
7/10/2013 rptQuarterlyWeb Page 34 of 60
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
64 UNIVERSITY OF ILLINOIS
Filed: 5/22/2013
The Information Trust Institute (ITI) was awarded a grant from the IDCEO to develop and operate a facility at U
of I campus that will provide services for the validation of information Technology and control aspects of Smart
Grid systems. In late April an evaluation was done of hardware options to meet design specification. While working
on the Sole Source justification it was realized that the first available Sole Source Hearing would not take place
until June 5, 2013. Therefore, Immediate action is necessary.
Signed By: Janet Milbrandt, Dir Purchasing
Vendor: Finetech Notary Date: 5/22/2013
Estimate Actual FY QTR
State Cost: $0.00 $65,808.00 13 4
Federal Cost $0.00 $0.00
65 UNIVERSITY OF ILLINOIS
Filed: 5/28/2013
On May 17, 2013 the Physical Plant Office was notified that the main chiller failed in the Administration Office
Building located at 1737 W. Polk, Chicago, IL An emergency service call was placed to Kroeschell Services and
the chiller compressor/motors were disassembled. After the motors were inspected and tested it was determined
that replacement of one motor and repair to the other was necessary. The project is ongoing but a not exceed cost
estimate of $100,000 has been determined.
Signed By: Kevin Fair, Director of Purchasing
Vendor: Kroeschell Service, Inc. Notary Date: 5/21/2013
Estimate Actual FY QTR
State Cost: $100,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
7/10/2013 rptQuarterlyWeb Page 35 of 60
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
66 UNIVERSITY OF ILLINOIS
Filed: 5/28/2013
Krannert is an annual performance, they are now at a critical point in being able to get booklets printed for FY13 at
the est. cost of $105,000 which was expected and posted as part of the $522,000 potential renewal cost. The
booklets are key to notifying donors of the upcoming Krannert events and performance. The booklets are paid for
by gift funds and ticket sales revenue, although, the overall operation for Krannert does consist of some University
funds.
Signed By: N/A , N/A
Vendor: The Premier Print Group Notary Date: 5/21/2013
Estimate Actual FY QTR
State Cost: $105,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
67 UNIVERSITY OF ILLINOIS
Filed: 6/3/2013
Solar is onsite this week performing annual maintenance on the gas turbines at the Abbott Power Plant. During the
course of inspection, Solar discovered problems with the generator on Gas Turbine 2 that must be corrected
before GT2 can be returned to service. This will require the generator to be removed from the Gas Turbine skid
and shipped to the repair facility. The solar contract covers all charges associated with this repair, except for the
rigging required to remove and reinstall the generator and the shipping to the repair facility.
Mid-America systems has successfully performed rigging work for Abbott Power Plant in the past and provided a
quote that will likely cost $90,000 - $100,000 to complete the rigging and shipping to Solar.
Signed By: Janet Milbrandt, Dir of Purchasing
Vendor: Mid-America Systems Notary Date: 5/24/2013
Estimate Actual FY QTR
State Cost: $90,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
7/10/2013 rptQuarterlyWeb Page 36 of 60
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
68 UNIVERSITY OF ILLINOIS
Filed: 6/5/2013
During the course of inspection of Steam turbine generator 2 it was determined that a considerable amount of repair
work is needed on both the steam turbine and generator before it can be returned to services. Without this assist it
will put Abbott Power plant at risk to reliably and efficiently provide the steam required to support the campus. The
scope of work covered in this emergency purchase request is going to require a minimum of 12 weeks of offsite
repair, fabrication, re-assembly and testing. By delaying the purchase of service would extend the repair to Steam
turbine generator 2 well into peak heating season on campus and having the steam turbine generator available to
serve the peak campus heat demand is essential.
Signed By: Justin Johnson, Assoc Dir of Purchasing
Vendor: Wood Group Field Services, Inc. Notary Date: 5/31/2013
Estimate Actual FY QTR
State Cost: $2,209,339.00 $0.00 13 4
Federal Cost $0.00 $0.00
69 UNIVERSITY OF ILLINOIS
Filed: 6/6/2013
On April 19, 2013 the University of IL, the College of Agriculture, Consumer and Environmental Sciences, Office
of International Programs was awarded as U.S. Host institution for the Fulbright Visiting Scholar Program for Libya
to host a five week program to refine the Fulbright visiting faculty's English language skills while including materials
relevant to their academic disciplines to the extent possible. The cost to house 40 participants from the five week
program from June 2-July 6, 2013 is $61,400.
Signed By: Janet Milbrandt, Director of Purchasing
Vendor: Illini Towers Notary Date: 5/20/2013
Estimate Actual FY QTR
State Cost: $0.00 $61,400.00 13 4
Federal Cost $0.00 $0.00
7/10/2013 rptQuarterlyWeb Page 37 of 60
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
70 STUDENT ASSISTANCE COMMISSION, ILLINOIS
Filed: 5/15/2013
The IL Designated Account Purchase Program (IADAPP), a division of ISAC seeks to enter into an emergency
contract with (ECSI) for student loan servicing and billing services. ECSI is the current servicer for the loans. The
final renewal term of the contract with ECSI ended 2-10-13 with no renewal options. A new servicer has been
selected but because of delays in selecting the new servicer, we need to retain ECSI to continue to service the
loans until they are converted to the new servicer.
Signed By: Linda McHugh, Agency Procurement Officer
Vendor: Educational Computer Systems, Inc. Notary Date: 5/13/2013
Estimate Actual FY QTR
State Cost: $0.00 $99,637.98 13 4
Federal Cost $0.00 $0.00
71 STUDENT ASSISTANCE COMMISSION, ILLINOIS
Filed: 5/15/2013
The IL Designated Account Purchase Program (IADAPP), a division of ISAC seeks to enter into an emergency
contract with (ECSI) for student loan servicing and billing services. ECSI is the current servicer for the loans. The
final renewal term of the contract with ECSI ended 2-10-13 with no renewal options. A new servicer has been
selected but because of delays in selecting the new servicer, we need to retain ECSI to continue to service the
loans until they are converted to the new servicer. Original EP was an actual cost, this is a new EP with Estimated
Cost of $75,000
Expected Start - May12, 2013 - Feb 27, 2014
Signed By: Linda McHugh, Agency Procurement Officer
Vendor: Educational Computer Systems, Inc. Notary Date: 5/13/2013
Estimate Actual FY QTR
State Cost: $75,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
7/10/2013 rptQuarterlyWeb Page 38 of 60
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
72 AGING, DEPARTMENT ON
Filed: 11/30/2012
A letter was received on June 12, 2013 that FY13 Qtr 2 Item02 had an actual cost of $304,756.25
Signed By: Dennis Miner, CFO
Vendor: Capitol Strategies Notary Date: 11/28/2012
Estimate Actual FY QTR
State Cost: $397,500.00 $304,756.25 13 4
Federal Cost $0.00 $0.00
73 CENTRAL MANAGEMENT SERVICES
Filed: 8/15/2012
A letter was received on May 21, 2013 for Initial EP 8-14-2012 - 11/11/2012 and the extension from 11-12-
2012 -
2-11-2013. The final cost of these is $168,277.69
Signed By: Dante Watson, Strategic Manager
Vendor: CENVO Notary Date: 8/9/2012
Estimate Actual FY QTR
State Cost: $104,343.75 $168,277.69 13 4
Federal Cost $0.00 $0.00
74 CENTRAL MANAGEMENT SERVICES
Filed: 3/15/2013
A letter was received on April 8, 2013 for the Final Cost of FY 13-3 Item# 09 for $72,519.38
Signed By: Dante Watson, Strategic Sourcing Manager
Vendor: Uniformity, Inc Notary Date: 12/21/2012
Estimate Actual FY QTR
State Cost: $80,000.00 $72,519.38 13 4
Federal Cost $0.00 $0.00
7/10/2013 rptQuarterlyWeb Page 39 of 60
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
75 DEPARTMENT OF JUVENILE JUSTICE
Filed: 10/12/2012
A letter was received on May 17, 2013 reporting that FY 13 Qtr 2 Item# 14 had an actual cost of $52,983.00.
Signed By: Debra Miller, PSA
Vendor: TASC, Inc. Notary Date: 10/3/2012
Estimate Actual FY QTR
State Cost: $98,000.00 $52,983.00 13 4
Federal Cost $0.00 $0.00
76 CORRECTIONS - GENERAL OFFICE
Filed: 9/18/2012
A letter was received on April 1, 2013 reporting that fy13 Qtr 1 Item #36 had an actual cost of $19,933.25.
Signed By: Glen Austin, Warden @ JCC
Vendor: Doyle Plumbing & Heating Notary Date: 9/11/2012
Estimate Actual FY QTR
State Cost: $50,000.00 $19,933.25 13 4
Federal Cost $0.00 $0.00
77 CORRECTIONS - GENERAL OFFICE
Filed: 10/12/2012
A letter was received on May 17, 2013 reporting the final cost of Fy13 Qtr 2 Item # 21 had an actual cost of
$40,004.00
Signed By: Debra Miller, PSA
Vendor: TASC, Inc. Notary Date: 10/3/2012
Estimate Actual FY QTR
State Cost: $51,216.00 $40,004.00 13 4
Federal Cost $0.00 $0.00
7/10/2013 rptQuarterlyWeb Page 40 of 60
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
78 CORRECTIONS - GENERAL OFFICE
Filed: 10/12/2012
A letter was received on May 9, 2013 reporting that FY13 Qtr 2 Item# 20 had an actual cost of $37,974.11
Signed By: Debra Miller, PSA
Vendor: TASC, Inc. Notary Date: 10/3/2012
Estimate Actual FY QTR
State Cost: $35,000.00 $37,974.11 13 4
Federal Cost $0.00 $0.00
79 CORRECTIONS - GENERAL OFFICE
Filed: 11/1/2012
A letter was received on April 4, 2013 for the Final Cost of FY 13-2 Item# 28 for $43,063.45
Signed By: Randy Davis, Warden
Vendor: Siemens Building Technologies Notary Date: 10/15/2012
Estimate Actual FY QTR
State Cost: $42,000.00 $43,063.45 13 4
Federal Cost $0.00 $0.00
80 CORRECTIONS - GENERAL OFFICE
Filed: 11/12/2012
A letter was received on May 9, 2013 reporting that FY13 Qtr 2 Item 30 had an actual cost of $40,569.65.
Signed By: Debra Miller, PSA
Vendor: Wells Center Notary Date: 11/4/2012
Estimate Actual FY QTR
State Cost: $50,092.00 $40,569.65 13 4
Federal Cost $0.00 $0.00
7/10/2013 rptQuarterlyWeb Page 41 of 60
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
81 CORRECTIONS - GENERAL OFFICE
Filed: 11/26/2012
A letter was received on may 30, 2013 reporting that FY13 Qtr 2 Item# 36 had an actual cost of $61,479.09
Signed By: Marcus Hardy, Warden, Stateville
Vendor: Conserve FS Notary Date: 11/15/2012
Estimate Actual FY QTR
State Cost: $65,000.00 $61,479.09 13 4
Federal Cost $0.00 $0.00
82 CORRECTIONS - GENERAL OFFICE
Filed: 12/10/2012
A letter was received on May 9, 2013 extending EP Fy13 Qtr 2 Item# 38 from May 17, 2013 to Nov 12, 2013
for an estimated amount of $200,000.00.
Signed By: Rich Mautino, SPSA
Vendor: United Parcel Service Notary Date: 12/5/2012
Estimate Actual FY QTR
State Cost: $200,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
83 CORRECTIONS - GENERAL OFFICE
Filed: 12/10/2012
A letter was received on April 1, 2013 reporting the actual cost for FY 13 Qtr 2 #39 as $56,301
Signed By: Zachary Roeckeman, Warden, Big Muddy
Vendor: Green Boiler Technologies Notary Date: 11/21/2012
Estimate Actual FY QTR
State Cost: $60,000.00 $56,301.00 13 4
Federal Cost $0.00 $0.00
7/10/2013 rptQuarterlyWeb Page 42 of 60
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
84 CORRECTIONS - GENERAL OFFICE
Filed: 12/14/2012
A letter was received extending FY 13 Qtr 2 Item# 40 for an additional 6 months at an estimated cost of $390,000
Signed By: Michael Atchison, Warden, Menard
Vendor: PLM Trailer & Cooling Concepts Notary Date: 12/7/2012
Estimate Actual FY QTR
State Cost: $390,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
85 CORRECTIONS - GENERAL OFFICE
Filed: 12/19/2012
A letter was received on May 9, 2013 reporting that FY13 Qtr2 Item43 had an actual cost of $41,471.30
Signed By: Debra Miller, PSA
Vendor: Wells Center Notary Date: 12/18/2012
Estimate Actual FY QTR
State Cost: $50,092.00 $41,471.30 13 4
Federal Cost $0.00 $0.00
86 CORRECTIONS - GENERAL OFFICE
Filed: 1/16/2013
A letter was received on April 9, 2013 extending the EP of FY13 Qtr 3 Item# 12 from 4-112013 to 10-7-2013
for an estimated amount of $30,000.00."
Signed By: Rich Mautino, Asst. CEO of IL Corr. Industries
Vendor: Chicago Meat Group Notary Date: 1/14/2013
Estimate Actual FY QTR
State Cost: $30,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
7/10/2013 rptQuarterlyWeb Page 43 of 60
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
87 CORRECTIONS - GENERAL OFFICE
Filed: 1/17/2013
A letter was received on June 24, 2013 reporting the actual cost of FY 13 Qtr 3 Item # 19 as $40,701.64.
Signed By: Jen Aholt, CEO of IL Correctional Industries
Vendor: Volunteer Knit Notary Date: 1/14/2013
Estimate Actual FY QTR
State Cost: $42,000.00 $40,701.64 13 4
Federal Cost $0.00 $0.00
88 CORRECTIONS - GENERAL OFFICE
Filed: 1/17/2013
A letter was received on June 21, 2013 reporting the actual cost of FY 13 Qtr 3 Item# 17.
Signed By: Michael Lemke, Warden, Stateville
Vendor: Industrial Soap - Stateville Notary Date: 1/14/2013
Estimate Actual FY QTR
State Cost: $32,000.00 $29,412.80 13 4
Federal Cost $0.00 $0.00
89 CORRECTIONS - GENERAL OFFICE
Filed: 1/17/2013
A letter was received on June 24, 2013 reporting the actual cost of FY 13 Qtr 3 Item# 16 as $41,700
Signed By: Jen Aholt, CEO of IL Correctional Industries
Vendor: Tabb Textile Company Inc. Notary Date: 1/14/2013
Estimate Actual FY QTR
State Cost: $40,000.00 $41,700.00 13 4
Federal Cost $0.00 $0.00
7/10/2013 rptQuarterlyWeb Page 44 of 60
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
90 CORRECTIONS - GENERAL OFFICE
Filed: 1/17/2013
A letter was received on April 16, 2013 reporting the actual cost of FY 13 Qtr 3 Item #14..
Signed By: Jen Aholt, CEO of IL Correctional Industries
Vendor: Volunteer Knit Notary Date: 1/14/2013
Estimate Actual FY QTR
State Cost: $85,000.00 $60,329.00 13 4
Federal Cost $0.00 $0.00
91 CORRECTIONS - GENERAL OFFICE
Filed: 1/17/2013
A letter was received on June 25, 2013 reporting the actual cost of FY 13 Qtr 3 Item # 15 as $16,135.12
Signed By: Jen Aholt, CEO of IL Correctional Industries
Vendor: Volunteer Knit Notary Date: 1/14/2013
Estimate Actual FY QTR
State Cost: $14,100.00 $16,135.12 13 4
Federal Cost $0.00 $0.00
92 CORRECTIONS - GENERAL OFFICE
Filed: 1/22/2013
A letter was received on April 15, 2013 reporting the actual cost of Fy13 Qtr 3 Item # 23 $52,800.
Signed By: Nancy Stanfa, Business Administrator
Vendor: A & H Mechanical Contracting, Inc. Notary Date: 11/16/2012
Estimate Actual FY QTR
State Cost: $62,000.00 $52,800.00 13 4
Federal Cost $0.00 $3.00
7/10/2013 rptQuarterlyWeb Page 45 of 60
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
93 CORRECTIONS - GENERAL OFFICE
Filed: 1/30/2013
A letter was received on May 2, 2013 extending EP FY13 Qtr 3 Item# 26 from April 28, 2013 to August 25,
2013 for an estimated amount of $20,352.00.
Signed By: Jen Aholt, Senior Public Service Administrator
Vendor: Human Services Center Notary Date: 1/30/2013
Estimate Actual FY QTR
State Cost: $20,352.00 $0.00 13 4
Federal Cost $0.00 $0.00
94 CORRECTIONS - GENERAL OFFICE
Filed: 1/31/2013
A letter was received on April 25, 2013 extending EP FY13 Qtr 3 Item# 28 from April 28, 2013 to August 25,
2013, estimated amount is $10,200.00.
Signed By: Jen Aholt, Senior Public Service Administrator
Vendor: Dawn Food Products Notary Date: 1/28/2013
Estimate Actual FY QTR
State Cost: $10,200.00 $0.00 13 4
Federal Cost $0.00 $0.00
95 CORRECTIONS - GENERAL OFFICE
Filed: 1/31/2013
A letter was received on April 25, 2013 extending FY13 Qtr 3 Item# 30 from April 28, 2013 to August 25, 2013
estimated cost is $143,925.00,
Signed By: Jen Aholt, Senior Public Service Administrator
Vendor: Bianchi Milling Inc. Notary Date: 1/28/2013
Estimate Actual FY QTR
State Cost: $143,925.00 13 4
Federal Cost $0.00 $0.00
7/10/2013 rptQuarterlyWeb Page 46 of 60
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
96 CORRECTIONS - GENERAL OFFICE
Filed: 1/31/2013
A letter was received on April 9, 2013 extending EP FY13 Qtr3 Item # 29 from 4-16-2013 to 8-15-2013 with an
estimated amount of $37,500.00
Signed By: Jen Aholt, CEO of IL Correctional Industries
Vendor: Human Service Center Notary Date: 1/18/2013
Estimate Actual FY QTR
State Cost: $37,500.00 $0.00 13 4
Federal Cost $0.00 $0.00
97 CORRECTIONS - GENERAL OFFICE
Filed: 2/14/2013
A letter was received on May 17, 2013 reporting that FY13 Qtr 3 Item# 33 had an actual cost of $107,835.00
Signed By: Michael Lemke, Warden, Stateville
Vendor: Retrieval Business Systems, Inc. Notary Date: 2/8/2013
Estimate Actual FY QTR
State Cost: $107,835.00 $107,835.00 13 4
Federal Cost $0.00 $0.00
98 CORRECTIONS - GENERAL OFFICE
Filed: 3/5/2013
A letter was received on May 17, 2013 reporting that FY 13 Qtr 3 Item # 39 had an actual cost of $29,412.80
Signed By: Kimberly S Butler, Asst. Warden of Menard Corr. Center
Vendor: Industrial Soap Company Notary Date: 5/1/2013
Estimate Actual FY QTR
State Cost: $29,412.80 $29,412.80 13 4
Federal Cost $0.00 $0.00
7/10/2013 rptQuarterlyWeb Page 47 of 60
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
99 CORRECTIONS - GENERAL OFFICE
Filed: 3/13/2013
A letter was received on May 28, 2013 extending EP FY13 Qtr 3 Item # 40 from 6-30-13 to 9-29-13 for an
estimated amount of $1,200,000.00.
Signed By: Alyssa William-Schafer, Public Services Admin/Cood. For Sex Off.
Vendor: BI Incorporated Notary Date: 3/7/2013
Estimate Actual FY QTR
State Cost: $1,200,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
100 CORRECTIONS - GENERAL OFFICE
Filed: 3/13/2013
A letter was received on May 17 extending FY 13 Qtr 3 Item# 41 for addition time from 5-20-13 to 7-18-13.
Does not appear to have any additional cost involved.
Signed By: Glen Austin, Warden, Jacksonville
Vendor: Henson Robinson Company Notary Date: 2/21/2013
Estimate Actual FY QTR
State Cost: $0.00 $0.00 13 4
Federal Cost $0.00 $0.00
101 HUMAN SERVICES, DEPARTMENT OF
Filed: 3/2/2011
A letter was received on June 11, 2013 for the actual cost of FY 11 Qtr 3 Item# 26 for $9,160
Signed By: Ronald Wilson, SPO
Vendor: Kelson Burnett Co. Notary Date: 2/15/2011
Estimate Actual FY QTR
State Cost: $15,000.00 $9,160.00 13 4
Federal Cost $0.00 $0.00
7/10/2013 rptQuarterlyWeb Page 48 of 60
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
102 HUMAN SERVICES, DEPARTMENT OF
Filed: 3/21/2011
A letter was received on June 11, 2013 for the actual cost of FY 11 Qtr 3 Item# 27 as $10,000.
Signed By: Kenneth Crutcher, SPO
Vendor: Rockford Steam Boiler Works Notary Date: 3/21/2011
Estimate Actual FY QTR
State Cost: $10,000.00 $10,000.00 13 4
Federal Cost $0.00 $0.00
103 HUMAN SERVICES, DEPARTMENT OF
Filed: 6/7/2011
A letter was received on June 7, 2013 for the actual cost of FY 11 Qtr 3 Item # 36 as $44,669.10
Signed By: Kenneth Crutcher,
Vendor: Pathway Health Services Notary Date: 6/2/2011
Estimate Actual FY QTR
State Cost: $49,300.00 $44,669.10 13 4
Federal Cost $0.00 $0.00
104 HUMAN SERVICES, DEPARTMENT OF
Filed: 8/4/2011
A letter was received on May 28, 2013 for the actual cost of FY 12 Qtr 1 Item # 38 as $134,398.
Signed By: Kenneth Crutcher, SPO
Vendor: Crowe Horwath LLP Notary Date: 7/29/2011
Estimate Actual FY QTR
State Cost: $105,000.00 $134,398.00 13 4
Federal Cost $0.00 $0.00
7/10/2013 rptQuarterlyWeb Page 49 of 60
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
105 HUMAN SERVICES, DEPARTMENT OF
Filed: 2/2/2012
A letter was received on April 19, 2013 revising the actual cost for FY 12 Qtr 3 Item # 30 as $1,010,275.66
Signed By: Kenneth Crutcher, Chief Procurement Off for DHS
Vendor: Harborside Rehab/ Ready Nurse Notary Date:
Estimate Actual FY QTR
State Cost: $484,600.00 $1,010,275.66 13 4
Federal Cost $0.00 $0.00
106 HUMAN SERVICES, DEPARTMENT OF
Filed: 6/15/2012
A letter was received on May 28, 2013 reporting actual cost of FY 12 Qtr 4 Item# 26 as $0.00
Madden did not utilize the vendor as requested.
Signed By: Edith Newman, Hosp Administrator
Vendor: Annashae Corp Notary Date: 5/29/2012
Estimate Actual FY QTR
State Cost: $150,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
107 HUMAN SERVICES, DEPARTMENT OF
Filed: 8/2/2012
A letter was received on April 10, 2013 for the Final Cost of FY 13-1 Item# 46 for $99,701.58
Signed By: Melissa Wright, Director
Vendor: UPS Notary Date: 7/24/2012
Estimate Actual FY QTR
State Cost: $100,000.00 $99,701.58 13 4
Federal Cost $0.00 $0.00
7/10/2013 rptQuarterlyWeb Page 50 of 60
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
108 HUMAN SERVICES, DEPARTMENT OF
Filed: 10/29/2012
A letter was received on April 3, 2013 for the actual cost of FY 13 Qtr 2 Item# 49 as $27,300.
Signed By: Glenda Corbett, Acting Center Director
Vendor: 3 Vendors Notary Date:
Estimate Actual FY QTR
State Cost: $54,600.00 $27,300.00 13 4
Federal Cost $0.00 $0.00
109 HUMAN SERVICES, DEPARTMENT OF
Filed: 1/11/2013
A letter was received on June 5, 2013 for the actual cost of FY 13 Qtr 3 Item# 47 as $98,407.61.
Signed By: James Veach, Facility Director
Vendor: Walts Floor Tile and Maintenance Notary Date: 1/3/2013
Estimate Actual FY QTR
State Cost: $120,000.00 $98,407.61 13 4
Federal Cost $0.00 $0.00
110 HUMAN SERVICES, DEPARTMENT OF
Filed: 3/8/2013
A letter was received on May 7, 2013 extending FY 13 Qtr 3 Item# 48 from 4-28-2013 to 7-26-2013 for an
estimated amount of $561,816.00.
Signed By: L. Collins, Shapiro Center Director
Vendor: All Group North America Corp. Notary Date: 3/5/2013
Estimate Actual FY QTR
State Cost: $561,816.00 $0.00 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
111 HUMAN SERVICES, DEPARTMENT OF
Filed: 4/10/2013
A letter was received on April 10, 2013 for the Final cost of FY 13-3 Item# 49, $16,434.25
Signed By: Edith Newman, Hospital Admin
Vendor: Lionheart Critical Power Specialist Notary Date: 4/3/2013
Estimate Actual FY QTR
State Cost: $0.00 $16,434.25 13 4
Federal Cost $0.00 $0.00
112 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed: 2/27/2013
A letter was received on May 1, 2013 extending the EP of FY 13 Qtr 3 Item # 52 from May 30, 2013 to
December 31, 2013. The estimated amount is $7,500,000.00
Signed By: Brett M. Cox, State Purchasing Officer
Vendor: DentaQuest of Illinois Notary Date: 2/22/2013
Estimate Actual FY QTR
State Cost: $75,000,000.0 $0.00 13 4
Federal Cost $0.00 $0.00
113 PUBLIC HEALTH, DEPARTMENT OF
Filed: 1/18/2013
A letter was received extending the Org EP FY 13 Qtr 3 Item# 56 with an estimated amount of $184,000
Signed By: Thomas J. Schafer, Deputy Director, Health Promotion
Vendor: Abbott Laboratories Notary Date: 1/10/2013
Estimate Actual FY QTR
State Cost: $184,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
114 PUBLIC HEALTH, DEPARTMENT OF
Filed: 1/18/2013
A letter was received on April 9, 2013 extending EP FY 13 Qtr 3 Item # 54 form 4-11-2013 to 10-7-2013, the
estimated amount is $135,000.
Signed By: Thomas J. Schafer, Deputy Director, Health Promotion
Vendor: Applied Nutrition Corp. Notary Date: 1/9/2013
Estimate Actual FY QTR
State Cost: $135,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
115 PUBLIC HEALTH, DEPARTMENT OF
Filed: 1/18/2013
This EP FY 13 Qtr3 Item# 55 is being extended from 4-11-2013 to 10-07-2013 the new estimated amount is
$113,400"
Signed By: Thomas J. Schafer, Deputy Director, Health Promotion
Vendor: Cambrooke Foods, LLC Notary Date: 1/9/2013
Estimate Actual FY QTR
State Cost: $113,400.00 $0.00 13 4
Federal Cost $0.00 $0.00
116 PUBLIC HEALTH, DEPARTMENT OF
Filed: 2/22/2013
A letter was received on May 9 2013 for the actual amount of $193,250, this covers FY 13 Qtr 2 Item# 57 and
FY 13- Qtr 3 Item# 57 and FY 13 -Qtr 3 Item # 58, from November 1, 2012 to March 31, 2013.
Signed By: Toinette Colon, Deputy Director
Vendor: Capitol Strategies Consulting Notary Date: 2/26/2013
Estimate Actual FY QTR
State Cost: $42,000.00 $193,250.00 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
117 PUBLIC HEALTH, DEPARTMENT OF
Filed: 3/15/2013
A letter was received on June 3, 2013 extending EP FY 13 Qtr 3 Item# 59 from 6-9-2013 to 10-6-2013 for an
estimated amount of $152,000.
Signed By: Thomas J. Schafer, Deputy Director, Health Promotion
Vendor: Nutricia North America Notary Date: 3/5/2013
Estimate Actual FY QTR
State Cost: $152,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
118 PUBLIC HEALTH, DEPARTMENT OF
Filed: 3/15/2013
A letter was received on June 3, 2013 to extend EP FY 13 Qtr 4 Item# 04 from 6-9-2013 to 10-6-2013 for an
estimated amount of $88,000.
Signed By: Thomas Schafer, Deputy Director
Vendor: Vita Flow USA, LLC Notary Date: 3/5/2013
Estimate Actual FY QTR
State Cost: $88,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
119 STATE POLICE, DEPARTMENT OF
Filed: 11/8/2012
A letter was received on April 25, 2013 reporting the actual cost of FY 13 Qtr 2 Item# 60 as $186,379.91
Signed By: Hiram Grau, Dir of St Police
Vendor: Fisher Scientific Co. Notary Date: 11/2/2012
Estimate Actual FY QTR
State Cost: $240,200.00 $186,379.91 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
120 TRANSPORTATION, DEPARTMENT OF
Filed: 10/12/2012
A letter was received on April 30, 2013 reporting the actual cost of FY 13 Qtr 2 Item # 61 as $406,993.04
Signed By: Roger Driskell, Region 4 Engr
Vendor: 2 Vendors Notary Date: 10/10/2012
Estimate Actual FY QTR
State Cost: $406,993.12 $406,993.04 13 4
Federal Cost $0.00 $0.00
121 TRANSPORTATION, DEPARTMENT OF
Filed: 12/6/2012
A letter was received on April 9, 2013 for the Final Cost of FY 13-2 Item# 64 for $34,650
Signed By: Matt Hughes, Dir of Fin and Admin
Vendor: Capitol Strategies Notary Date: 12/6/2012
Estimate Actual FY QTR
State Cost: $200,000.00 $34,650.00 13 4
Federal Cost $0.00 $0.00
122 TRANSPORTATION, DEPARTMENT OF
Filed: 1/24/2013
A letter was faxed on May 21, 2013 for the Extension amount for FY 13 Qtr 3 Item# 61 as $22,714.86
Signed By: Aaron Weatherholt, Dep Director
Vendor: G A Rich & Sons, Inc/ Funks Grove Rest Notary Date: 12/21/2012
Estimate Actual FY QTR
State Cost: $25,000.00 $22,714.86 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
123 CAPITAL DEVELOPMENT BOARD
Filed: 3/26/2012
A letter was received on June 26, 2013 for actual cost of Baysinger Design Group and Geissler Roofing Co.
For FY 12 Qtr 3 Item# 50 for $245,400.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Baysinger Design Group Notary Date: 3/19/2012
Estimate Actual FY QTR
State Cost: $350,000.00 $245,400.00 13 4
Federal Cost $0.00 $0.00
124 CAPITAL DEVELOPMENT BOARD
Filed: 5/18/2012
A letter was received on April 1, 2013 for the Final Cost of FY 12-4 Item # 42 for $124,435.60
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: JH2B Tinley Park MH Closure Notary Date: 5/15/2012
Estimate Actual FY QTR
State Cost: $350,000.00 $124,435.60 13 4
Federal Cost $0.00 $0.00
125 ENVIRONMENTAL PROTECTION AGENCY
Filed: 8/31/2012
A letter was received on February 14. 2013 for the Final Cost of FY 13-1 Item # 73 for $5,523.71
Signed By: John Kim, Interim Director
Vendor: Absolute Standard, Inc. Notary Date: 8/31/2012
Estimate Actual FY QTR
State Cost: $15,000.00 $5,523.71 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
126 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 8/1/2012
A letter was received on May 1, 2013 reporting the actual cost of FY 13 Qtr 1 Item# 79 as $1,575,165.47.
Signed By: John Donato, Chief of Procurement
Vendor: IGOR the WatchDog Notary Date: 7/10/2012
Estimate Actual FY QTR
State Cost: $1,990,450.00 $1,575,165.47 13 4
Federal Cost $0.00 $0.00
127 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 1/17/2013
A letter was received on May 1, 2013 reporting the actual cost of FY 13 Qtr 3 Item# 74 as $55,657.70
Signed By: John Donato, Chief of Procurement
Vendor: Quimex, Inc. Notary Date: 1/10/2013
Estimate Actual FY QTR
State Cost: $70,000.00 $55,657.70 13 4
Federal Cost $0.00 $0.00
128 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed: 2/28/2013
A letter was received on April 26, 2013 stating that Emergency Purchase FY 13 Qtr 3 Item# 75 had been
cancelled.
No Cost was incurred.
Signed By: John Donato, Chief of Procurement
Vendor: Standard Industrial & Automotive Equip. Notary Date: 2/21/2013
Estimate Actual FY QTR
State Cost: $145,000.00 $0.00 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
129 UNIVERSITY OF ILLINOIS
Filed: 9/6/2011
A letter was received on April 29, 2013 for the actual cost of FY 12 Qtr 1 Item# 80 for $167,895.00.
Signed By: Janet Milbrandt, Interim Director
Vendor: Various Entertainment Acts Notary Date: 8/30/2011
Estimate Actual FY QTR
State Cost: $0.00 $167,895.00 13 4
Federal Cost $0.00 $0.00
130 UNIVERSITY OF ILLINOIS
Filed: 2/1/2012
A letter was received on May 23, 2013 reporting the actual cost of FY 12 Qtr 3 Item# 105 as $23,421.00
Signed By: Janet Milbrandt, Int Purch Dir
Vendor: Illinois Rocstar LLC Notary Date: 1/26/2012
Estimate Actual FY QTR
State Cost: $75,000.00 $23,421.00 13 4
Federal Cost $0.00 $0.00
131 UNIVERSITY OF ILLINOIS
Filed: 7/10/2012
A letter was received on May 20, 2013 reporting the actual cost of FY 13 Qtr 1 Item # 87 for an Actual Cost of
$75,000.
Signed By: Kevin Fair, Dir of Purchasing
Vendor: Kroeschell Services, Inc. Notary Date: 6/28/2012
Estimate Actual FY QTR
State Cost: $100,000.00 $75,000.00 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
132 UNIVERSITY OF ILLINOIS
Filed: 7/16/2012
A letter was received on April 9, 2013 for the Final Cost of FY 13-1 Item# 88 for $1,953,571.00
Signed By: Kevin Fair, Interim Dir of Purchasing
Vendor: University of Chicago Notary Date: 7/12/2012
Estimate Actual FY QTR
State Cost: $639,350.75 $1,953,571.00 13 4
Federal Cost $0.00 $0.00
133 UNIVERSITY OF ILLINOIS
Filed: 9/17/2012
A letter was received on April 18, 2013 reporting the final cost of FY 13 Qtr 1 Item# 89 as $123,936.00
Signed By: Kevin Fair, Dir of Purchasing U of I Chicago
Vendor: Center for Children's Digestiv Notary Date: 9/13/2012
Estimate Actual FY QTR
State Cost: $100,000.00 $123,936.00 13 4
Federal Cost $0.00 $0.00
134 UNIVERSITY OF ILLINOIS
Filed: 11/8/2012
A letter was received on June 7, 2013 reporting the actual cost of FY 13 Qtr 2 Item# 80 as $29,4822.01.
Signed By: Janet Milbrandt, Dir of Purchasing
Vendor: Ioditech, Inc. Notary Date: 11/2/2012
Estimate Actual FY QTR
State Cost: $0.00 $294,822.01 13 4
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2013 through June 30, 2013
135 UNIVERSITY OF ILLINOIS
Filed: 2/7/2013
A letter was received on May 28, 2013 reporting the actual cost for veterinary pharmaceutical and medical
products.
Signed By: Janet Milbrandt, Interim Director
Vendor: Butler Animal Health Notary Date: 10/21/2011
Estimate Actual FY QTR
State Cost: $120,000.00 $179,950.00 13 4
Federal Cost $0.00 $0.00
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