LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
1 CENTRAL MANAGEMENT SERVICES
Filed
Letter was received on Sept 30, 2013 with Actual cost of janitorial services provided in the Michael A.
Bilandic Bldg from Sept 29, 2013 to March 27, 2013 for $124,512.00. As of March 28, 2013 a contract
was awarded.
This Emergency Purchase Affidavit is now closed.
Signed Jeremy Bliss, Portfolio Manager
Vendor Smith Maintenance Notary Date: 9/27/2013
Estimated Actual FY QTR
State $0.00 $124,512.99 14 1
Federal Cost $0.00 $0.00
2 CENTRAL MANAGEMENT SERVICES
Filed 7/2/2013
We are currently in the final renewal period of the current contract. Allied Waste provides service to all
other areas of the State. A new, long term contract for state waste hauling services is currently being
solicited through an IFB but will not be awarded before the end of the current contract. This 90 day
Emergency Contract is necessary to continue current services uninterrupted until a new contract can be
Signed Jay Brown, Portfolio Mgr for State Facilities
Vendor Allied Waste Notary Date: 6/19/2013
Estimated Actual FY QTR
State $84,700.00 $0.00 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 1 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
3 CENTRAL MANAGEMENT SERVICES
Filed 7/2/2013
We are currently in the final renewal period of the current contract. Independent Recycling provides
service to all other areas of the State. A new, long term contract for state waste hauling services is
currently being solicited through an IFB but will not be awarded before the end of the current contract.
This 90 day Emergency Contract is necessary to continue current services uninterrupted until a new
contract can be awarded.
Signed Jay Brown Portfolio Mgr for State Facilities
Vendor Independent Recycling Notary Date: 6/19/2013
Estimated Actual FY QTR
State $69,300.00 $0.00 14 1
Federal Cost $0.00 $0.00
4 CENTRAL MANAGEMENT SERVICES
Filed 8/13/2013
An invitation for Bid was issued to obtain a brokerage firm to procure insurance coverage for the Illinois
State Fair Grandstand Concerts in the event of cancellation on the event of specified weather events, In
accordance with provisions of Section 1.2040 b)1E) of the Illinois Administrative Rules, the solicitation
was cancelled. In order for the insurance coverage to be effective by the first Grandstand concert on 8-9-
13, an Emergency Quick Purchase was required. Requests for Quote were obtained from three bidders. The
contract is being awarded to the lowest bidder who provided a quote for the specified coverage.
Signed Pam Jefferies, Procurement Coordinator
Vendor R.W. Troxell and Company Notary Date: 8/1/2013
Estimated Actual FY QTR
State $0.00 $110,500.00 14 1
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
5 CENTRAL MANAGEMENT SERVICES
Filed 9/5/2013
The Illinois Department of Central Management Services is giving notice of the Emergency Lease with
the Village of Tinley Park. The emergency lease for 90 days until the Village can vote on the new
Intergovernmental Agreement. The leased space houses an Illinois State Police Office.
Signed Rosalind Cook, Leasing Rep with CMS
Vendor Village of Tinley Park Notary Date: 8/27/2013
Estimated Actual FY QTR
State $0.00 $5,667.62 14 1
Federal Cost $0.00 $0.00
6 CENTRAL MANAGEMENT SERVICES
Filed 9/9/2013
The Dept. of Revenue has occupied this leased facility since 1996. The current lease expired August 31,
2013. Efforts to negotiate a new five year lease have taken longer than expected, primarily due to legal
issues with the application of Illinois law for a leased location in the State of New Jersey. This short-term
emergency lease will provide for continued occupancy while the new lease is finalized and processed.
Signed James Adams, Leasing Rep
Vendor 45 Eisenhower Venture, LLC Notary Date: 9/5/2013
Estimated Actual FY QTR
State $0.00 $19,875.00 14 1
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
7 CENTRAL MANAGEMENT SERVICES
Filed 9/30/2013
The using agent has occupied this leased facility since 1965. The existing ;ease was written for a term of
364 which will expire Sept 30, 2013. This office, along with four others, will consolidate into a new
Charleston location under new RFI Lease# 6462. The new lease was suppose to take effect Oct 1, 2013.
However, in order to accommodate DHS, the Lessor has to relocate another tenant within the building
and that move has taken longer than expected. This emergency lease will provide continued occupancy
until the new location is ready for occupancy.
Signed Jeffery Miller, Leasing Rep with CMS
Vendor DR & JT Investments, Inc. Notary Date: 9/20/2013
Estimated Actual FY QTR
State $0.00 $10,953.28 14 1
Federal Cost $0.00 $0.00
8 NATURAL RESOURCES, DEPARTMENT OF
Filed 7/2/2013
The Abandoned Mined Reclamation Division receives federal dollars from the Abandoned Mined Lands
Fund for the sole purpose of eliminating public health and safety hazards and environmental degradation
at abandoned coal mine sites. AML hazards that are suddenly occurring and pose a high probability of
substantial physical harm to the public safety are classified as emergencies. This project will eliminate the
severe public safety hazard presented by a failed mine shaft in a parking lot and beneath the floor slab of a
warehouse at the abandoned Hanna City Shaft in Hanna City in Fulton County. The site has been declared
an AML emergency. Procuring this work will eliminate the hazards by properly backfilling the shaft with
a concrete plug, aggregates and soil. Chuck Kinsel was the low bidder.
**NOTE*** Letter was received with Estimate and Final Costs within the same FY 14 Qtr 1, as 38,276.60
Signed Melissa Orrill, Purchasing Office for DNR
Vendor Chuck Kinsel Trucking and Excavating Notary Date: 6/28/2013
Estimated Actual FY QTR
State $103,838.00 $38,276.60 14 1
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
9 NATURAL RESOURCES, DEPARTMENT OF
Filed 9/26/2013
DNR requires technical assistance with the drafting and review of the administrative rules for the
Hydraulic Fracturing Regulatory Act. It requires DNR to take action quickly and promulgate administrative
rules. This is a highly technical area of law and engineering; this type of hydraulic fracturing has not yet
been performed in Illinois. DNR does not yet have the expertise necessary, quickly and accurately draft
the administrative rules.
Industry is anxiously waiting for the Department to implement the Rules so they can begin applying for
Signed Melissa Orrill, Purchasing Officer for DNT
Vendor 4 Vendors Notary Date:
Estimated Actual FY QTR
State $80,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
10 CORRECTIONS - GENERAL OFFICE
Filed 7/5/2013
Illinois Correctional Industries is requesting emergency purchases mechanically separated chickens for
their meat processing plants at Vandalia, Menard, Hill and Western IL correctional facilities. These
products are needed in their production of food products that are supplies to IDOC and other state
Signed Jen Aholt, CEO IL Corr Industries
Vendor Advanced Commodities Notary Date: 7/3/2013
Estimated Actual FY QTR
State $96,800.00 $0.00 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 5 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
11 CORRECTIONS - GENERAL OFFICE
Filed 7/5/2013
The Stateville Correctional Center contract for waste removal services is scheduled to end on June 30,
2013 and there is no State Contract in place. The facility had anticipated using the State Contract
beginning July 1, 2013.
Therefore a 90 day emergency is needed to continue services and avoid a threat to public health.
Signed Tim Wood, Business Administrator
Vendor Waste Management of IL Notary Date: 5/28/2013
Estimated Actual FY QTR
State $65,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
12 CORRECTIONS - GENERAL OFFICE
Filed 7/15/2013
A letter was received on August 22, 2013 reporting the Final Cost of FY 14 Qtr 1 Item# 2 as
Pontiac Correctional Center is a facility that houses some 1,200 maximum and 500 medium security
offenders. The facility needs to have contracted electricians to connect two generators to ensure that
electricity is available to the cell houses at all times. The institution must have electricity to maintain a
safe and secure environment for our offenders.
Signed Randy Pfister, Pontiac C C, Warden
Vendor 2 Vendors Notary Date: 6/21/2013
Estimated Actual FY QTR
State $30,000.00 $29,358.28 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 6 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
13 CORRECTIONS - GENERAL OFFICE
Filed 7/15/2013
CMS State contract for casings and cook bags expired on 6-24-12. CMS is unable to provide a estimated
date for having a contract in place.
Signed Jen Aholt, CEO of IL Corr Ind
Vendor Walsroder Packaging Notary Date: 7/10/2013
Estimated Actual FY QTR
State $65,350.00 $0.00 14 1
Federal Cost $0.00 $0.00
14 CORRECTIONS - GENERAL OFFICE
Filed 7/15/2013
CMS State contract expired on 3-15-13 CMS has delegated the procurement back to ICI. IFB was
submitted to IDOC. No anticipated date is known for contract. The following products TVP (124 & 224)
soy and arcon-s soy are needed in the daily production of meat produced by Hill, Western, Menard and
Vandalia industries for the entire IDOC and DJJ. Failure to get the product will result in the above
mentioned facilities not being able to provide for the institutions.
Signed Jen Aholt, CEO IL Corr Industries
Vendor GoodSource Notary Date: 7/10/2013
Estimated Actual FY QTR
State $190,788.50 $0.00 14 1
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
15 CORRECTIONS - GENERAL OFFICE
Filed 7/19/2013
Repairs must be made to the facilities absorber in order to produce air conditioning and maintain a proper
ambient air temperature within the facility.
A letter was received on Sept 24, 2013 reporting the Final Cost as $77,491.91.
Signed Randy Davis, Warden at Vienna C C
Vendor Trane U.S. Inc. Notary Date: 7/12/2013
Estimated Actual FY QTR
State $80,000.00 $77,491.90 14 1
Federal Cost $0.00 $0.00
16 CORRECTIONS - GENERAL OFFICE
Filed 7/19/2013
To establish an Emergency Purchase for Wheat and White Flour (1,105,000) 22,100 bags, in order to
meet IL Correctional Industries needs. Wheat and White flour are needed raw materials for the production
of Bread, Buns and other food staples required to provide IL Dept of Corrections, IL Dept of human
Services, IL Dept of Juv Just, IL Dept of Veterans Affairs and various local School Districts, the bread
they need to serve meals.
Letter was received on October 2, 2013 for an extension from October 9, 2013 to February 5, 2014 for
Signed Jen Aholt, CEO
Vendor Bianchi Milling, Inc. Notary Date: 7/15/2013
Estimated Actual FY QTR
State $641,680.00 $0.00 14 1
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
17 CORRECTIONS - GENERAL OFFICE
Filed 7/23/2013
The entire Southeast Cluster of housing units (BC58,59,60 & 61) have lost a power supply. There is a
direct short between the manhole and the electrical vault. The housing units are on limited power and
lighting. Emergency generator power supplies only to the emerge4ncy lighting and HVAC equipment.
Contractor is needed immediately to replace damaged cabled and restore full power.
A letter was received on Set 6, 2013 reporting the Final Cost as $21,031.53.
Signed Nedra Chandler, Warden @ Dixon Corr Ctr
Vendor McGinn and McGinn Notary Date: 7/9/2013
Estimated Actual FY QTR
State $25,000.00 $21,031.53 14 1
Federal Cost $0.00 $0.00
18 CORRECTIONS - GENERAL OFFICE
Filed 7/23/2013
The Domestic water line for C-6412 (Guard Tower) is leaking. This is located in the Recreational Yard
area close to the entrance gates. Water is coming out of 2 valve boxes within 5 feet of each other. The
facility is not certain if there is only one leak or multiple leaks. This will not be determined until the
excavation of the line is completed. The area will have utilities located before excavation begins.
Signed Zachary Roeckeman, Warden @ Big Muddy
Vendor Dean Bush Construction Co. Notary Date: 6/25/2013
Estimated Actual FY QTR
State $0.00 $5,000.00 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 9 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
19 CORRECTIONS - GENERAL OFFICE
Filed 7/23/2013
The Domestic hot water line for Resident Building One has a crack in the fiber glass supply line due to a
fence post that was placed directly over the top of it and has settled and the weight of the concrete
poured around the post has smashed the pipe. The pipe has to be repaired using special fittings and
equipment for curing the fittings to the fiber glass pipe.
Signed Zachary Roeckeman, Warden @ Big Muddy
Vendor Rend Lake Plumbing Notary Date: 6/25/2013
Estimated Actual FY QTR
State $0.00 $4,199.38 14 1
Federal Cost $0.00 $0.00
20 CORRECTIONS - GENERAL OFFICE
Filed 7/31/2013
There is no current state master contract for ammunition. Our Academy is responsible for training cadet
classes and providing ammunition for facilities and mandatory requalification's. Currently the Training
Academy is running low on these two types of ammunition and there is an immediate need to order. We
found two vendors who can provide this ammunition at a reasonable cost to the State.
Signed Julie Kennedy, Purchasing Supervisor
Vendor Kiesler Police Supply & Ray O'Herron Notary Date: 7/29/2013
Estimated Actual FY QTR
State $271,350.00 $0.00 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 10 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
21 CORRECTIONS - GENERAL OFFICE
Filed 7/31/2013
ICI Menard Farm Meat Shop is seeking to procure Hotdog seasoning essential in the production of turkey
chicken franks produced and distributed to all Correctional facilities. Current orders are in excess of 124
thousand pounds. CMS failed to have a master contract in place to complete this procurement.
Signed Jen Aholt, CEO Corr Industries
Vendor Chicago Meat Group Notary Date: 7/22/2013
Estimated Actual FY QTR
State $15,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
22 CORRECTIONS - GENERAL OFFICE
Filed 7/31/2013
For Frozen Biscuits (414 cases) and Pound Cake Mix (20,000 pounds) in order to meet IL Correctional
Industries needs. These staples are required to provide IL Dept of Corrections, IL Dept of Human
Services, IL Dept of Juv Justice, IL Dept of Veteran Affairs and various local School Districts the bread
they need to serve meals. There is not a current CMS Master Contract in place. This emergency purchase
is for 3 months. 7-19-13 to10-16-13.
Signed Jen Aholt, CEO
Vendor Bianchi and MJ Kellner Notary Date: 7/24/2013
Estimated Actual FY QTR
State $110,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 11 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
23 CORRECTIONS - GENERAL OFFICE
Filed 8/7/2013
This is for a Forklift/Pallet Jack for IL Correctional Industries Bakery Rehabilitations job training bakery
program to minimize risk of injury due to manually loading and unloading by hand.
Signed Jen Aholt, CEO
Vendor Altorfer, Inc. Notary Date: 8/5/2013
Estimated Actual FY QTR
State $40,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
24 CORRECTIONS - GENERAL OFFICE
Filed 8/22/2013
The water heater in Boiler House # 2 which serves 4 housing units with a population of 1,158 inmates is
inoperable and must be replaced. Emergency replacement of the water heater is needed to protect public
health and safety.
Signed Marc Hodge, Warden @ Lawrence
Vendor Homes Plumbing Supply, Inc. Notary Date:
Estimated Actual FY QTR
State $0.00 $34,894.00 14 1
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
25 CORRECTIONS - GENERAL OFFICE
Filed 8/27/2013
ICI Menards needs to purchase Fresh Hams to meet the current and anticipated orders during the next 90
day period. CMS failed to have a master contract in place resulting in this emergency. ICI and CMS are
working to implement a new contract to produce this product which should be in place by the end of this
90 days.
*** NOTE***This is an addendum to the original affidavit, the original vendor award with (UW
Signed Jen Aholt, CEO Corr Industries
Vendor Advanced Commodities Notary Date: 8/19/2013
Estimated Actual FY QTR
State $100,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
26 CORRECTIONS - GENERAL OFFICE
Filed 9/5/2013
Not to interrupt current substance abuse services currently provided to offenders at the Southwestern IL
Correctional Center. Substance abuse treatment must be provided by a DASA licensed vendor who can
provide individualized substance abuse treatment. The current contract expires on 9-29-13. A request for
proposal is currently under review and to be processed.
Signed Nancy Stanfa, Business Administrator
Vendor Civigenics, Inc. Notary Date: 8/14/2013
Estimated Actual FY QTR
State $770,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
27 EMPLOYMENT SECURITY, DEPARTMENT OF
Filed 7/31/2013
This emergency Purchase Affidavit is for 6 Java Developers and IT Specialists. These consultants are on
site working on EUC changes and have knowledge if IBIS, specifically EUC to expeditiously implement
the required changes. This work will insure that IBIS will be able to correctly calculate and pay federally
funded unemployment compensation benefits and federal statutory requirements will be met.
Signed Barry Isaacson, Acting Manager
Vendor Diversified & Electronic Knowledge Notary Date: 7/12/2013
Estimated Actual FY QTR
State $686,664.00 $0.00 14 1
Federal Cost $0.00 $0.00
28 EMPLOYMENT SECURITY, DEPARTMENT OF
Filed 8/16/2013
The incumbent vendor, Chicago Contract Cleaning of Illinois has lost their funding which will likely result
in the company going out of business, The agency relies heavily on its maintenance and utility staff and
cannot afford a service interruption.
Signed Barry Isaacson, Procurement Officer
Vendor Janitorial Management Services Notary Date: 8/9/2013
Estimated Actual FY QTR
State $225,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
29 HUMAN SERVICES, DEPARTMENT OF
Filed 7/1/2013
ICRE- Wood facility serve approximately 60 adult ( 18 and up) residential and day students with visual
impairments and other levels of medical conditions. In order to meet the dietary requirements of our
students it is critical that we have the ability to serve Breakfast, Lunch and Dinner meals daily. If
nutrition meals are not served ICRE-Wood can expect numerous problems, especially with our Diabetic
students. Food service for our students are prepared on-site has proved to be a very strong economical
vehicle for providing our students with nutritional balance meals (3 times per day). Our current food
service contract expires on June 30, 2013 and bids were solicited for FY 14. However, upon review of
Vendor's offers there were non-responsive to issues noted in the submitted bids. Therefore, the ICRE-
Wood Facility has no other alternative but to request an extension to this 90 day emergency to ensure
continued food service preparation for our students attending ICRE-Wood facility for visual impairments.
Signed Nelson Grinnage, Wood Facility Administrator
Vendor ACE Coffee Bar, Inc. Notary Date: 6/27/2013
Estimated Actual FY QTR
State $54,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
30 HUMAN SERVICES, DEPARTMENT OF
Filed 7/3/2013
On April 1, 2013 the Department posted a RFP seeking a vendor to provide focused and compliance
monitoring services to support the Early Intervention System, which includes approximately 4,500
providers and regional intake entities to provide services to children birth to age three who have a
developmental delay or disability or who are at risk of developmental delay. These services are primarily
provided in families homes. Monitoring of services is required under State and Federal law, and the absence
of these services could cause disruption to federal funding. The FY 13 vendor, Suburban Access, will
provide these services for 90 days until RFP process can be completed.
Sept 30, 2013 a letter was received to extend the original affidavit for an additional 90 days, new affidavit
is now $462,376.
Signed Amy Tarr, Bureau Chief of Early Intervention
Vendor Suburban Access Notary Date: 6/28/2013
Estimated Actual FY QTR
State $462,376.00 $0.00 14 1
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
31 HUMAN SERVICES, DEPARTMENT OF
Filed 8/14/2013
The Choate Mental Health & Developmental Center requires the replacement of the Dietary Department
Chiller Unit. The Unit is not functioning and is beyond repair. The absence of a functioning chiller unit
for the Dietary Department is detrimental to the facility in several ways. As the Department now exists,
temperatures in the kitchen work environment can exceed 100 degrees as ovens, boilers and steam tables
are used to prepare meals and the industrial-sized dishwasher sanitizes dishes several times each day. The
dietary Department is a closed area that is typically kept closed in order to minimize the potential for
contamination which might impact food quality and Public Health standards. On a daily basis, the Choate
Dietary Department is responsible for the preparation of approximately 1200 meals for more than 230
patients and residents. The facility also provides foods for the students of the Tri-County School System.
Signed Cheryl Muckley, Facility Dir for Choate
Vendor 3 Vendors Notary Date: 8/12/2013
Estimated Actual FY QTR
State $100,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
32 HUMAN SERVICES, DEPARTMENT OF
Filed 8/23/2013
Implementation of House Bill 0183. This House Bill created technical changes to the FOID and Mental
Health Statutes, required all mental health professionals to report a person who is "intellectually disabled"
and or/ "developmentally disabled" to DHS within 24 hours. The current FOID reporting System only
receives reports from DHS facilities. The new legislation requires that all public and private mental health
providers must disclose a patient who possess a clear and present danger to DHS who in turn provides this
information to the Illinois State Police. As of July 19, 2013, DHS must comply with the reporting
requirements as described in House Bill 0183. Currently, DHS has approximately 485 active users, the
additional registered users required to report to DHS/ISP is expected to exceed 249,000 registered users.
There a number of improvements and enhancements which must be completed to comply with the new
statute. For instance, the current application has a number of manual processes which must be replaced in
order to accommodate timely reporting from thousands of mental health professionals. It has been
determined that DHS needs up to three highly experienced JAVA developers to assist with the additional
functionality required by the new legislation.
Signed Joe Segobiano, Bureau Chief
Vendor Levi, Ray and Shoup Notary Date: 8/12/2013
Estimated Actual FY QTR
State $180,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
33 HUMAN SERVICES, DEPARTMENT OF
Filed 9/5/2013
Services to repair a deteriorated mechanical joint on an eighth inch water main. Services will also include
installation of one ten inch water main valve to be installed in the main line so the water loop will work
as designed. Cement sidewalk will also need to be replaced and landscaping work will also be needed to
correct the lawn where the three digs are taking place. Exclusive will be using subcontractors to provide
plumbing services, landscaping and a cement contract is why a general contractor was called.
Signed Edith Newman, Hospital Administrator
Vendor Exclusive Construction, Inc. Notary Date: 9/3/2013
Estimated Actual FY QTR
State $50,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 17 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
34 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed 6/27/2013
This emergency purchase is to extend the contract with First Transit (July 1, 2013 to Sept 28, 2013) to
minimize serious disruption in critical State prior approval of non-emergency transportation services that
affect access to medically necessary health services by Medicaid Participants. The current prior approval
administrator First Transit Inc. is responsible for adjudicating statewide requests for approval of non
emergency transportation through a call center located in Glen Ellyn, IL.
An emergency extension will allow the Department to continue to control costs and provide critical
services by ensuring appropriate transportation are approved. A letter was received Aug 30 for an
extension to this affidavit.
Sept 29, 2013 to March 31, 2014. New Amount is $ 5,503,360.00.
Signed Brett Cox, State Purchasing Officer
Vendor First Transit, Inc. Notary Date: 6/21/2013
Estimated Actual FY QTR
State $5,503,360.00 $0.00 14 1
Federal Cost $0.00 $0.00
35 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed 7/5/2013
The State anticipated extending the State's existing TSM backup and recovery infrastructure to meet the
need of the Integrated Eligibility Systems (IES) which is currently being implemented. During review and
testing, it has been discovered that the TSM software will not meet the IES needs. EMC Avomar software
has been identified as a viable solution that will work for the IES and integrates within the existing EMC
Data Domain that CMS/BCCS currently owns. In order to meet the aggressive timeframes set forth by the
ACA we need to get the backup and recovery infrastructure in place immediately. Failure to immediately
acquire adequate software may cause serious disruption or delay in critical State services that affect health
and may cause that State to lose federal funding if the applicable components of IES are not operational
Signed Brett Cox, State Purchasing Officer
Vendor Systems Solutions, Inc. Notary Date: 6/27/2013
Estimated Actual FY QTR
State $0.00 $697,705.00 14 1
Federal Cost $0.00 $0.00
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LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
36 STATE POLICE, DEPARTMENT OF
Filed 7/19/2013
This emergency purchase affidavit with LRS Consulting Services is to provide emergency contractual
resources to automate the identification and entry of prohibited persons into the Nation Instant Criminal
Background Check System. (NICS) and to assist with implementation of the Firearm Concealed Carry
Act, which law went into effect July 17, 2013. Original Affidavit July 19, 2013 $115,000.
On Aug 6, 2013 a letter was received adding a Project Manager to the Emergency Purchase Affidavit at
$34,000 bringing it to a new total of $149,000.
On Sept 9, 2013 a letter was received to add 11 additional resources at an estimated cost of $200,000.
Signed Hiram Grau, Director
Vendor Levi Ray and Shoup Notary Date: 7/17/2013
Estimated Actual FY QTR
State $349,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
37 STATE POLICE, DEPARTMENT OF
Filed 8/16/2013
This is for NARIP Phase 2. LRS Consulting Services to provide up to 14 contractual resources to
automate the identification and entry of prohibited persons into the National Instant Criminal
Background Check Systems (NICS). This affidavit replaces FY 13 Qtr 4 Item# 39
Signed Hiram Grau, Director
Vendor Levi, Ray and Shoup Notary Date: 8/13/2013
Estimated Actual FY QTR
State $175,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 19 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
38 TRANSPORTATION, DEPARTMENT OF
Filed 7/3/2013
A semi hauling mail, north bound on I-55 on Sunday June 23, 2013 at App 7 PM at mile post 197
impacted the guardrail, bridge rail and came to rest adjacent to the bridge. The unit caught fire causing
structural damage necessitating the closure of the passing lane. This affidavit is to purchase structural steel
that will be used to make temporary repairs such that normal interstate traffic patterns can be returned.
A letter was received on August 23, 2013 reporting the Final Cost as $21,443.72.
Signed Aaron Weatherholt, Deputy Dir of Highways
Vendor Westfield Steel Notary Date: 7/1/2013
Estimated Actual FY QTR
State $25,000.00 $21,443.72 14 1
Federal Cost $0.00 $0.00
39 TRANSPORTATION, DEPARTMENT OF
Filed 8/5/2013
A box culvert carrying field drainage under US 45 has failed requiring traffic to be detoured to prevent
further damage and to protect public safety. The box is located 1.5 miles north of US 24 near Gilman in
Iroquois County.
Signed Paul Loete, Dep Dir of Hwys Region 2
Vendor Iroquois Paving Corp. Notary Date: 8/1/2013
Estimated Actual FY QTR
State $75,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 20 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
40 CAPITAL DEVELOPMENT BOARD
Filed 9/26/2013
On 9-17-2013, the Department of Corrections (DOC) reported that the Danville Correctional Center
underground piping that serves the Industries Building and Vehicle Maintenance Building ruptured in
unknown locations leaving both buildings without heat or hot water. The rupture occurred on the evening
of September 16th.The underground piping system has had small leaks, but the rupture has forced parts of
the system to be shut down. The system has been in need of repairs but a repair project has not been
Signed Gus Behnke, Chief Fiscal Officer
Vendor G H R Engineers & Assoc Notary Date: 9/24/2013
Estimated Actual FY QTR
State $5,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
41 NORTHEASTERN ILLINOIS UNIVERSITY
Filed 8/13/2013
The University experienced a fire in its electricity cogeneration plant. The fire damaged one of the
cogeneration engine motors, necessitating removal, repair and reinstallation. Without this engine, the
University cannot generate electricity used to augment its power supply and provide backup emergency
power. Dreisilker Motors specializes in the expert repair of large scale power generation motors.
A letter was received on Sept 24, 2013 reporting Final Cost. This procurement was NO Cost to the state.
Signed Robert Flipp, Asst. VP for Procurement
Vendor Dreisilker Motors Notary Date: 8/7/2013
Estimated Actual FY QTR
State $70,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 21 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
42 NORTHEASTERN ILLINOIS UNIVERSITY
Filed 8/13/2013
The University experienced a fire in its electricity cogeneration plant. The fire damaged one of the
cogeneration engines, necessitating removal, repair and reinstallation. Without this engine, the University
cannot generate electricity used to augment its power supply and provide backup emergency power.
Patten Power systems is the original designer and installer of the cogeneration plant.
A letter was received on September 23, 2013 reporting the Final Cost.
Signed Robert Filipp, Asst VP for Procurement
Vendor Patten Power Systems Notary Date: 8/7/2013
Estimated Actual FY QTR
State $0.00 $113,195.00 14 1
Federal Cost $0.00 $0.00
43 NORTHERN ILLINOIS UNIVERSITY
Filed 7/3/2013
The purchase was made to take advantage of discounted prices that were available for a limited time, such
that sound business judgment mandated an immediate purchase.
Airfare from Chicago to Sydney Australia and back for an executive MBA trip on 5-17-13 to 5-27-13.
Signed Al Mueller, Dir of Procurement Services
Vendor Qantas Airways Notary Date:
Estimated Actual FY QTR
State $0.00 $52,471.90 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 22 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
44 NORTHERN ILLINOIS UNIVERSITY
Filed 7/5/2013
Following a lightning strike and assessment of damage to electrical/telecommunication equipment. Shared
Solutions was engaged in support efforts to restore the functioning of NIU's telephone switch. Shared
Solutions was chosen because they were NIU's selected vendor to provide maintenance services previous
to the incident and were familiar with NIU's sourcing needs of the 25 year old CS2100 telephone switch.
Signed A. Mueller, Dir of Procurement Services
Vendor Shared Solutions and Services Notary Date: 7/1/2013
Estimated Actual FY QTR
State $298,452.81 14 1
Federal Cost $0.00 $0.00
45 NORTHERN ILLINOIS UNIVERSITY
Filed 8/7/2013
It was discovered that a brick wall supporting the roof of Still Hall had deteriorated and was in danger of
collapse. There will be a substantial economic loss and a loss of state assets should the computerized
robotic equipment and specialized machines that are in these labs be damaged or destroyed. Immediate
emergency rebuilding and repair is required to ensure the health and safety of our students and staff and to
be able to offer the classes held here beginning in August. The vendor was chosen based on previous work
that was competitively secured and completed.
Signed A Mueller, Dir of Procurement Services
Vendor Otto Baum Co., Inc. Notary Date: 7/25/2013
Estimated Actual FY QTR
State $175,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 23 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
46 SOUTHERN ILLINOIS UNIVERSITY
Filed 8/26/2013
SIUC Normally processes a sole source with Ameren IL Co. for the accounts that are not covered with our
electrical supplier Mid-American Energy. At the time of the RFP, energy companies did not take the
smaller accounts, which is why they were managed annually with Sole Source. Since deregulation they will
take all of them now. This year we wanted to add our existing account to the current contract, but were
told nothing in the RFP allowed for the addition of accounts. It was stated by the SPO for Sole Source that
we need to bid the commodity. We will bid the commodity to have permanent services in place, but need
the emergency period to keep service in place while conducting the bidding process.
Signed Debbie Abell, Dir of Procurement
Vendor Ameren Illinois Co. Notary Date:
Estimated Actual FY QTR
State $750,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
47 SOUTHERN ILLINOIS UNIVERSITY - PHYSICIANS &
Filed 8/7/2013
GE Health care is the vendor that supplies the GE Centricity Business Practice Management System in use
at SIU Healthcare. This system is the core financial patient billing system used by the physician practice.
The emergency procurement is due to the annual maintenance agreement of this system lapsing and late
notice by the vendor as the need to renew this agreement. Procurement of the annual maintenance for
this system is being handled through sole source justification. This emergency procurement affidavit is to
cover three months of maintenance while the sole source justification form is processed. The GE
Centricity Business System annual maintenance so required to prevent or minimize serious disruption in
critical services affecting patient care and collection of revenues related to those services.
A letter was received on 8-14-13 revising the Estimated amount from, $117,000 to $77,060.74
Signed Wendy Cox-Largent, Associate Provost for Finance and Admin
Vendor GE Healthcare IITS USA Notary Date: 7/26/2013
Estimated Actual FY QTR
State $77,060.74 $0.00 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 24 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
48 UNIVERSITY OF ILLINOIS
Filed 7/9/2013
There is a need to provide pharmaceuticals temporarily on an emergency basis to the UIC Cancer Center
at the MacNeal Clinic located at 6801 W. 34th St., Berwyn, IL. The MacNeal Clinic offers Hematology
and Medical Oncology services to the public. These drug supplies have previously been purchased through
McKesson utilizing the UHC/Novation Group Organization contract pricing, but the specialty pricing is
discounted below the level of the GPO contract and that lower pricing is needed to economically operate
the MacNeal Clinic.
Signed Heather Haberaecker, Exec Asst VP
Vendor McKesson Corp. Notary Date: 7/2/2013
Estimated Actual FY QTR
State $1,650,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
49 UNIVERSITY OF ILLINOIS
Filed 7/9/2013
There is a need to provide pharmaceutical temporarily on an emergency basis at (9) University-operated
pharmacies and clinics located on the UIC campus. These pharmacies as a whole provide an estimated
20,000 prescriptions monthly to the community. The University needs State authority through a sole
source process to purchase these pharmaceuticals utilizing Federally approved 340B pricing that is
available through the wholesale supplier, McKesson Corp. The 340B drug pricing is controlled by the
federal government so that all approved entities pay the same pricing. These drug supplies have
previously been purchased through McKesson utilizing the UHC/Novation Group Purchasing Organization
contract pricing, but changes in Federal regulations require the University to stop utilizing GPO contract
pricing at these locations in order to receive 340B Federal pricing.
Signed Heather Haberaecker, Exec Asst VP
Vendor McKesson Corp. Notary Date: 7/2/2013
Estimated Actual FY QTR
State $18,061,250.00 $0.00 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 25 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
50 UNIVERSITY OF ILLINOIS
Filed 7/9/2013
Office furniture, Accessories and installation services. This emergency purchase is being established in
order to enable Universities who have requirements for office classroom and installation services with a
current IPHEC furniture provider in order to place orders without disruption.
Signed Michael Bass, Senior Associate VP
Vendor Corporate Concepts, Inc. Notary Date: 7/1/2013
Estimated Actual FY QTR
State $200,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
51 UNIVERSITY OF ILLINOIS
Filed 7/9/2013
Office furniture, Accessories and installation services. This emergency purchase is being established in
order to enable Universities who have requirements for office classroom and installation services with a
current IPHEC furniture provider in order to place orders without disruption.
Signed Michael Bass, Senior Associate VP
Vendor O.F.S. Brands Notary Date: 7/1/2013
Estimated Actual FY QTR
State $100,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 26 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
52 UNIVERSITY OF ILLINOIS
Filed 7/9/2013
Office furniture, Accessories and installation services. This emergency purchase is being established in
order to enable Universities who have requirements for office classroom and installation services with a
current IPHEC furniture provider in order to place orders without disruption.
Signed Michael Bass, Sen Associate VP
Vendor Steelcase, Inc. Notary Date: 7/1/2013
Estimated Actual FY QTR
State $110,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
53 UNIVERSITY OF ILLINOIS
Filed 7/9/2013
Various medical supplies are patented and are required for use in surgical procedures in the University of IL
Hospital and Health Sciences System.
Coronary stents, guidewires and catheters, Medtronic spine products, cardiac pacemakers and defibrillators
and many others.
Signed Heather Haberaecker, Executive Asst VP
Vendor Medtronic Sofamor Danek Notary Date: 7/2/2013
Estimated Actual FY QTR
State $1,750,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 27 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
54 UNIVERSITY OF ILLINOIS
Filed 7/9/2013
There is a need for the continual commodity purchase of electricity for the UIC buildings and power
plants by the existing authorized supplier, Commonwealth Edison. University of IL management is
evaluating electricity supply sourcing methods, including the State of IL CMS master contract.
Signed Heather Haberaecker, Exec Asst V P
Vendor Commonwealth Edison Notary Date: 7/2/2013
Estimated Actual FY QTR
State $200,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
55 UNIVERSITY OF ILLINOIS
Filed 7/9/2013
There is a need for continual commodity purchase of natural gas for the UIC Campus buildings and power
plants by the existing Authorized supplier, Peoples Gas, Light and Coke Co. University of IL utilities
management is evaluating natural gas supply sourcing methods, including the State of IL CMS master
contract.
Signed Heather Haberaecker, Exec Asst VP
Vendor Peoples Gas, Light and Coke Co. Notary Date: 7/2/2013
Estimated Actual FY QTR
State $150,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 28 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
56 UNIVERSITY OF ILLINOIS
Filed 7/9/2013
Office furniture, Accessories and installation services. This emergency purchase is being established in
order to enable Universities who have requirements for office classroom and installation services with a
current IPHEC furniture provider in order to place orders without disruption.
Signed Michael Bass, Sen Associate VP
Vendor Allsteel, Inc. Notary Date: 7/1/2013
Estimated Actual FY QTR
State $1,200,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
57 UNIVERSITY OF ILLINOIS
Filed 7/9/2013
Office furniture, Accessories and installation services. This emergency purchase is being established in
order to enable Universities who have requirements for office classroom and installation services with a
current IPHEC furniture provider in order to place orders without disruption.
Signed Michael Bass, Sen Associate VP
Vendor Krueger International, Inc. Notary Date: 7/1/2013
Estimated Actual FY QTR
State $650,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 29 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
58 UNIVERSITY OF ILLINOIS
Filed 7/9/2013
Office furniture, Accessories and installation services. This emergency purchase is being established in
order to enable Universities who have requirements for office classroom and installation services with a
current IPHEC furniture provider in order to place orders without disruption.
Signed Michael Bass, Sen Associate VP
Vendor Kimball Office, Inc. Notary Date: 7/1/2013
Estimated Actual FY QTR
State $300,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
59 UNIVERSITY OF ILLINOIS
Filed 7/15/2013
This is a need for laboratory courier services for the University of IL Hospital and Health Sciences
System Pathology Lab Dept by the existing authorized supplier, Medspeed, while the hospital evaluates
and awards a contract. This courier service consists of pickup and delivery of test and specimen from
clients and other health facilities under contract with the Pathology Lab.
Signed Heather Haberaecker, VP for Business and Finance
Vendor Medspeed Notary Date: 7/10/2013
Estimated Actual FY QTR
State $300,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 30 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
60 UNIVERSITY OF ILLINOIS
Filed 8/6/2013
Bruker AXS SMART X2S Automated System for Crystal Structure Analysis was offered at a 37% discount.
The Automated System was built in June 2012 and will be utilized primarily for undergraduate laboratories
CHEM 421 CCHEM 314 and CHEM 343. This is the only demo unit available.
Signed Kevin Fair, Interim Director
Vendor Bruker AXS, Inc. Notary Date: 3/20/2013
Estimated Actual FY QTR
State $0.00 $120,000.00 14 1
Federal Cost $0.00 $0.00
61 CENTRAL MANAGEMENT SERVICES
Filed 4/1/2013
A letter was received on August 1, 2013 reporting the Final Cost of FY 13 Qtr 4 Item# 5 as 75,349.97.
Signed Jan Morrow, COO
Vendor Uniformity Notary Date: 3/7/2013
Estimated Actual FY QTR
State $90,000.00 $75,349.97 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 31 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
62 CENTRAL MANAGEMENT SERVICES
Filed 5/1/2013
A letter was received on July 30, 2013 extending time for FY 13 Qtr 4 Item# 8 from
7-29-2013 to 8-31-2013 and additional money of $30,785.45 for the leased space that houses DCFS
client-service office. The new actual cost is $82,769.88.
Signed Jeffrey Miller, Leasing Rep with CMS
Vendor Pittmann Enterprises, Inc. Notary Date: 4/23/2013
Estimated Actual FY QTR
State $0.00 $82,769.88 14 1
Federal Cost $0.00 $0.00
63 CENTRAL MANAGEMENT SERVICES
Filed 6/4/2013
A letter was received on August 21, 2013 reporting the Actual Cost of FY 13 Qtr 4 Item # 9 as
Signed Bing Tie, Leasing Rep
Vendor Klairmont Enterprises, Inc. Notary Date: 5/30/2013
Estimated Actual FY QTR
State $0.00 $30,409.06 14 1
Federal Cost $0.00 $0.00
64 CENTRAL MANAGEMENT SERVICES
Filed 6/6/2013
A letter was received on Sept. 17, 2013 reporting the Final Cost of FY 13 Qtr 4 Item # 10 as
Signed Lance Traynor, Strategic Sourcing Manager
Vendor International Paper Co. Notary Date: 6/4/2013
Estimated Actual FY QTR
State $150,000.00 $104,542.35 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 32 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
65 COMMERCE AND ECONOMIC OPPORTUNITY,
Filed 4/4/2013
A letter was received on Sept. 24, 2013 reporting the Final Cost of FY 13 Qtr 4 Item# 12 as $100,000.
Signed Adam Pollet, Acting Director
Vendor Social Policy Research Associates Notary Date: 4/3/2013
Estimated Actual FY QTR
State $100,000.00 $100,000.00 14 1
Federal Cost $0.00 $0.00
66 COMMERCE AND ECONOMIC OPPORTUNITY,
Filed 5/24/2013
I received verbal notification and an email on Sept 24, 2013 from Cindy Krebs indicating that this
Procurement had been cancelled on June 25, 2013. The CPO for General Services upheld the decision to
allow DCEO to enter into a sole source contract with Social Policy Research Associates.
**No cost was incurred**
Signed Adam Pollet, Acting Director
Vendor Social Policy Research Associates Notary Date: 5/23/2013
Estimated Actual FY QTR
State $892,559.00 $0.00 14 1
Federal Cost $0.00 $0.00
67 NATURAL RESOURCES, DEPARTMENT OF
Filed 5/21/2013
A letter was received on August 27, 2013 reporting the Final Cost of FY 13 Qtr 4 Item# 15 as
Signed Melissa Orrill, State Purchasing Office, DNR
Vendor Berryman Equipment Company Notary Date: 5/17/2013
Estimated Actual FY QTR
State $40,000.00 $44,780.00 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 33 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
68 NATURAL RESOURCES, DEPARTMENT OF
Filed 6/17/2013
A letter was received on August 27, 2013 reporting the Final Cost of FY 13 Qtr 4 Item# 17 as
Signed Robert Partridge, Senior State Purchasing Officer
Vendor D Construction, Inc. Notary Date: 6/13/2013
Estimated Actual FY QTR
State $48,750.00 $48,750.00 14 1
Federal Cost $0.00 $0.00
69 DEPARTMENT OF JUVENILE JUSTICE
Filed 5/9/2013
A letter was received on August 7, 2013 reporting the Final Cost of FY 13 Qtr 4 Item# 18 as $21,440.00.
Signed Joe Thekel, Business Administrator
Vendor Siemens Notary Date: 5/1/2013
Estimated Actual FY QTR
State $22,000.00 $21,440.00 14 1
Federal Cost $0.00 $0.00
70 CORRECTIONS - GENERAL OFFICE
Filed 9/24/2010
A letter was received on July 19, 2013 reporting the cost of the extension for FY 11 Qtr 1 Item# 23
from 10-1-2012 - 12-29-2012 as $61,253.28.
Signed Charles Krause, Grants Manager
Vendor Healthcare Alternative Systems Notary Date: 9/21/2010
Estimated Actual FY QTR
State $62,242.00 $61,253.28 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 34 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
71 CORRECTIONS - GENERAL OFFICE
Filed 11/3/2011
A letter was received on July 15, 2013 reporting the Final Cost of FY 12 Qtr 2 Item# 27 as $191,848.90.
Signed Richard Mautino, Assistant CEO
Vendor Volunteer Knit Apparel Notary Date: 10/28/2011
Estimated Actual FY QTR
State $108,460.00 $191,848.90 14 1
Federal Cost $0.00 $0.00
72 CORRECTIONS - GENERAL OFFICE
Filed 7/24/2012
A letter was received on July 15, 2013 reporting the Final Cost of FY 13 Qtr 1 Item# 39 as $85,202.28.
Signed Bill Westfall, ICI Supervisor
Vendor Volunteer Knit Apparel JERSEY Notary Date: 7/17/2012
Estimated Actual FY QTR
State $89,621.00 $85,202.28 14 1
Federal Cost $0.00 $0.00
73 CORRECTIONS - GENERAL OFFICE
Filed 8/17/2012
A letter was received on July 31, 2013 reporting the Final Cost of FY 13 Qtr 1 Item# 33 as $363,940 this
also includes the extension.
Signed Tim Gleason, SPSA
Vendor Bianchi Milling, Inc. Notary Date: 8/13/2012
Estimated Actual FY QTR
State $420,000.00 $363,940.00 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 35 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
74 CORRECTIONS - GENERAL OFFICE
Filed 11/26/2012
A letter was received on July 31, 2013 reporting the Final Cost of FY 13 Qtr 2 Item# 34 as $30,885.12.
Signed Rich Mautino, SPSA
Vendor M. J. Kellner Co. Notary Date: 11/19/2012
Estimated Actual FY QTR
State $40,000.00 $30,885.12 14 1
Federal Cost $0.00 $0.00
75 CORRECTIONS - GENERAL OFFICE
Filed 11/26/2012
A letter was received on July 31, 2013 reporting the Final Cost of FY 13 Qtr 2 Item# 33 as $247,562.50
Signed Rich Mautino, SPSA
Vendor Bianchi Milling Notary Date: 11/19/2012
Estimated Actual FY QTR
State $420,000.00 $247,562.50 14 1
Federal Cost $0.00 $0.00
76 CORRECTIONS - GENERAL OFFICE
Filed 11/26/2012
A letter was received on July 31, 2013 reporting the Final Cost of FY 13 Qtr 2 Item# 35 as $53,938.50.
Signed Rich Mautino, SPSA
Vendor Bianchi Milling, Inc Notary Date: 11/19/2012
Estimated Actual FY QTR
State $66,000.00 $53,938.50 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 36 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
77 CORRECTIONS - GENERAL OFFICE
Filed 1/17/2013
A letter was received on July 15, 2013 reporting the Final Cost of FY 13 Qtr 3 Item# 13 as $46,632.00.
Signed Jen Aholt, CEO of IL Correctional Industries
Vendor Tabb Textile Company Inc. Notary Date: 1/14/2013
Estimated Actual FY QTR
State $55,000.00 $46,632.00 14 1
Federal Cost $0.00 $0.00
78 CORRECTIONS - GENERAL OFFICE
Filed 1/22/2013
A letter was received on July 23, 2013 reporting the Final Cost of FY 13 Qtr 3 Item# 21 as $3,733.00.
Signed Zachary Roeckeman, Warden at Big Muddy River
Vendor Meadows Machine Shop Inc. 314-771-2200 Notary Date: 1/8/2013
Estimated Actual FY QTR
State $4,000.00 $3,733.00 14 1
Federal Cost $0.00 $0.00
79 CORRECTIONS - GENERAL OFFICE
Filed 1/30/2013
A letter was received on July 31, 2013 reporting the Final Cost of FY 13 Qtr 3 Item # 26 as $12,838.
Signed Jen Aholt, Senior Public Service Administrator
Vendor Human Services Center Notary Date: 1/30/2013
Estimated Actual FY QTR
State $15,264.00 $12,838.00 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 37 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
80 CORRECTIONS - GENERAL OFFICE
Filed 1/31/2013
A letter was received on July 31, 2013 reporting the Final Cost of FY 13 Qtr 3 Item# 28 this Final Cost
also includes the extension.
Signed Jen Aholt, Senior Public Service Administrator
Vendor Dawn Food Products Notary Date: 1/28/2013
Estimated Actual FY QTR
State $44,570.00 $17,120.00 14 1
Federal Cost $0.00 $0.00
81 CORRECTIONS - GENERAL OFFICE
Filed 2/19/2013
A letter was received on July 31, 2013 reporting the Final Cost of FY 13 Qtr 3 Item# 35 as $53,938.50.
Signed Jen Aholt, SPSA
Vendor Bianchi Milling, Inc. Notary Date: 2/14/2013
Estimated Actual FY QTR
State $66,000.00 $53,938.50 14 1
Federal Cost $0.00 $0.00
82 CORRECTIONS - GENERAL OFFICE
Filed 3/13/2013
A letter was received extending for the 3rd time EP FY 13 Qtr 3 Item# 40 bringing the estimated amount
to $1,572,000.
Signed Alyssa William-Schafer, Public Services Admin/Cood. For Sex Off.
Vendor BI Incorporated Notary Date: 3/7/2013
Estimated Actual FY QTR
State $1,572,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 38 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
83 CORRECTIONS - GENERAL OFFICE
Filed 3/20/2013
A letter was received on July 1, 2013 extending time for FY 13 Qtr 3 Item# 42, from 6-30-13 to 9-30-13
for an estimated cost of $1,169,511.00.
Signed Eva L. Moore-DeSalvia, Exec. II, Parole Re-Entry Group
Vendor BI Incorporated Notary Date: 3/6/2013
Estimated Actual FY QTR
State $1,156,659.00 $0.00 14 1
Federal Cost $0.00 $0.00
84 CORRECTIONS - GENERAL OFFICE
Filed 3/20/2013
A letter was received on July 23, 2013 reporting the Final Cost of FY 13 Qtr 3 Item# 44 as $31,558.
Signed Alan Martin, Warden, Shawnee
Vendor Corsair Controls Notary Date: 3/13/2013
Estimated Actual FY QTR
State $31,558.00 $31,558.00 14 1
Federal Cost $0.00 $0.00
85 CORRECTIONS - GENERAL OFFICE
Filed 4/16/2013
A letter was received on July 23, 2013 reporting the Final Cost of FY 13 Qtr 4 Item# 21 as $12,647.60.
Signed Randy Plister, Warden
Vendor Opperman/Mid-IL and Kelly Elec Notary Date: 4/4/2013
Estimated Actual FY QTR
State $20,000.00 $12,647.60 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 39 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
86 CORRECTIONS - GENERAL OFFICE
Filed 5/2/2013
A letter was received on July 23, 2013 for FY 13 Qtr 4 Item# 23 requesting additional time. July 18,
2013 to August 17, 2013. No additional estimated cost was provided.
Signed Dirk Dusing, Asst Warden
Vendor McGinn and McGinn Electrical Notary Date: 4/23/2013
Estimated Actual FY QTR
State $30,000.00 14 1
Federal Cost $0.00 $0.00
87 CORRECTIONS - GENERAL OFFICE
Filed 5/2/2013
A letter was received on July 1, 2013 reporting the Final Cost of FY 13 Qtr 4 Item# 24 as $139,430.00.
Signed Joy Thekel, Bus Admin @ IYC
Vendor Elens & Maichin Roofing Notary Date: 4/25/2013
Estimated Actual FY QTR
State $140,000.00 $139,430.00 14 1
Federal Cost $0.00 $0.00
88 CORRECTIONS - GENERAL OFFICE
Filed 5/2/2013
A letter was received on August 26, 2013 cancelling FY 13 Qtr 4 Item # 23. $0.00 cost to the state.
Signed Dirk Dusing, Asst Warden
Vendor McGinn and McGinn Electrical Notary Date: 4/23/2013
Estimated Actual FY QTR
State $30,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 40 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
89 CORRECTIONS - GENERAL OFFICE
Filed 5/21/2013
A letter was received on August 22, 2013 reporting the Final Cost of FY 13 Qtr 4 Item# 27 as
Signed Keith Anglin, Warden
Vendor Rogers Supply Company Notary Date: 5/6/2013
Estimated Actual FY QTR
State $62,000.00 $63,026.43 14 1
Federal Cost $0.00 $0.00
90 CORRECTIONS - GENERAL OFFICE
Filed 6/24/2013
A letter was received on August 27, 2013 regarding an extension on time. The pump could not be
delivered by the 10/21/2013 deadline. No additional monies were requested.
Signed Richard Harrington, Warden of Menard
Vendor Industrial Supply Consultants Inc. Notary Date: 6/13/2013
Estimated Actual FY QTR
State $24,636.00 $0.00 14 1
Federal Cost $0.00 $0.00
91 CORRECTIONS - GENERAL OFFICE
Filed 6/25/2013
A letter was received on July 31, 2013 reporting the Final Cost of FY 13 Qtr 4 Item# 34 as $34,867.
Signed Steve Gruner, Industries Sup/ Vandalia CI
Vendor Good Source Notary Date: 6/17/2013
Estimated Actual FY QTR
State $35,227.00 $34,867.00 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 41 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
92 CORRECTIONS - GENERAL OFFICE
Filed 6/26/2013
A letter was received on July 31, 2013 reporting the Final Cost of FY 13 Qtr 4 Item# 36 as $12,622.16.
Signed Richard Harrington, Warden @ Menard
Vendor TAT Inc Notary Date: 6/17/2013
Estimated Actual FY QTR
State $12,955.88 $12,622.16 14 1
Federal Cost $0.00 $0.00
93 EMPLOYMENT SECURITY, DEPARTMENT OF
Filed 2/5/2013
A letter was received on Sept 5, 2013 reporting the Final Cost of FY 13 Qtr 3 Item# 46 as $ 583,040.11.
Signed Barry Isaacson, Acting Manager/Procurement Officer
Vendor Two vendors Notary Date: 1/15/2013
Estimated Actual FY QTR
State $686,664.00 $583,040.11 14 1
Federal Cost $0.00 $0.00
94 INSURANCE, DEPARTMENT OF
Filed 7/2/2012
A letter was received on July 26, 2013 reporting the Final Cost of FY 12 Qtr 4 Item# 22 as $306,827.43.
Signed Melissa Orrill, St Purchasing Officer
Vendor Cap Strat and LRS Notary Date: 6/21/2012
Estimated Actual FY QTR
State $103,000.00 $306,827.43 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 42 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
95 HUMAN SERVICES, DEPARTMENT OF
Filed 3/8/2013
A letter was received on August 16, 2013 reporting the Final Cost of FY 13 Qtr 3 Item# 48 as $59,213.
Signed L. Collins, Shapiro Center Director
Vendor All Group North America Corp. Notary Date: 3/5/2013
Estimated Actual FY QTR
State $30,000.00 $59,213.00 14 1
Federal Cost $0.00 $0.00
96 HUMAN SERVICES, DEPARTMENT OF
Filed 7/19/2013
This affidavit has been cancelled.
This House Bill created technical changes to the FOID and Mental Health Statutes, requires mental health
professionals to report a person who is "intellectually disabled "within 24 hours. The current FOID
reporting system does not have this functionality.
Signed Joe Segobiano, Bureau Chief for DHS
Vendor Levi, Ray & Shoup Notary Date: 7/16/2013
Estimated Actual FY QTR
State $0.00 $0.00 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 43 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
97 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed 7/3/2012
A letter was received on July 5, 2013 reporting the Final Cost of the extension for FY 13 Qtr 1 Item# 49
as
Signed Brett Cox, St. Purc Officer
Vendor United Parcel Services Notary Date: 6/20/2012
Estimated Actual FY QTR
State $76,250.00 $29,305.10 14 1
Federal Cost $0.00 $0.00
98 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed 7/3/2012
A letter was received on July 5th, 2013 reporting the Final Cost of FY 13 Qtr 1 Item# 51 for
$424,409.25.
Signed Brett Cox, St Purchasing Officer
Vendor Milliman, Inc. Notary Date: 6/20/2012
Estimated Actual FY QTR
State $150,000.00 $424,409.25 14 1
Federal Cost $0.00 $0.00
99 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed 11/19/2012
A letter was received on July 5, 2013 reporting the Final Cost of FY 13 Qtr 2 Item# 56 for $330,535.09.
Signed Brett Cox, St Purchasing Officer
Vendor Datamation Imaging Services Notary Date: 11/15/2012
Estimated Actual FY QTR
State $1,000,000.00 $330,535.09 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 44 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
100 HEALTHCARE AND FAMILY SERVICES, DEPT OF
Filed 4/15/2013
A letter was received on July 16, 2013 extending the time for FY 13 Qtr 4 Item# 37 starting on
July 31, 2013 to October 29, 2013. Actual cost is $0.00
Signed Brett Cox, St. Purchasing Officer
Vendor Health Management Assoc., Inc. Notary Date: 4/11/2013
Estimated Actual FY QTR
State $1,420,200.00 $0.00 14 1
Federal Cost $0.00 $0.00
101 REVENUE, DEPARTMENT OF
Filed 12/7/2012
A letter was received on Sept 25, 2013 reporting the Final Cost of FY 13 Qtr 2 Item# 59 as $36,792.81.
Signed Brad Boroff, Chief Info Sec Officer
Vendor MANDIANT Corp Notary Date: 12/3/2012
Estimated Actual FY QTR
State $80,000.00 $36,792.81 14 1
Federal Cost $0.00 $0.00
102 STATE POLICE, DEPARTMENT OF
Filed 5/14/2013
A letter was received on August 13, 2013 extending the contract, 8-1-13 to 6-30-14 for an additional
$200,000.
Signed Hiram Grau, Director
Vendor Boland Enterprises Notary Date: 5/10/2013
Estimated Actual FY QTR
State $290,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 45 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
103 TRANSPORTATION, DEPARTMENT OF
Filed 8/16/2012
A letter was received on July 2, 2013 reporting the Final Cost of FY 13 Qtr 1 Item# 61 as $915,000.00.
Signed Aaron Weatherholt, Dept Director
Vendor AeroMetric Notary Date: 8/14/2012
Estimated Actual FY QTR
State $1,250,000.00 $915,000.00 14 1
Federal Cost $0.00 $0.00
104 TRANSPORTATION, DEPARTMENT OF
Filed 4/30/2013
A letter was received on July 3, 2013 reporting the Final Cost of FY 13 Qtr 4 Item# 42 as $25,246.73.
Signed Paul Loete, Deputy Dir of Highways Region 2
Vendor Riverstone Group/ Vermillion Quarry Notary Date: 4/25/2013
Estimated Actual FY QTR
State $75,000.00 $25,246.73 14 1
Federal Cost $0.00 $0.00
105 TRANSPORTATION, DEPARTMENT OF
Filed 4/30/2013
A letter was received on July 3, 2013 reporting the Final Cost of FY 13 Qtr 4 Item# 41 as $174,519.37.
Signed Paul Loete, Dep Dir of Highways Region2
Vendor Advanced Asphalt Co. Notary Date: 4/25/2013
Estimated Actual FY QTR
State $350,000.00 $174,519.37 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 46 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
106 TRANSPORTATION, DEPARTMENT OF
Filed 5/9/2013
A letter was received on August 6, 2013 reporting the Final Cost of FY 13 Qtr 4 Item# 43 as $37,250.00.
Signed Paul A. Loete, Deputy Director, Region 2
Vendor Martin & Co. Excavating Notary Date: 5/8/2013
Estimated Actual FY QTR
State $50,000.00 $37,250.00 14 1
Federal Cost $0.00 $0.00
107 TRANSPORTATION, DEPARTMENT OF
Filed 6/13/2013
A letter was received on August 26, 2013 reporting the Final Cost of FY 13 Qtr 4 Item# 44 as
Signed Aaron Weatherholt, Deputy Dir, Div of Highways
Vendor Truman L. Flatt & Sons Co. Inc. Notary Date:
Estimated Actual FY QTR
State $27,075.00 $25,863.27 14 1
Federal Cost $0.00 $0.00
108 TRANSPORTATION, DEPARTMENT OF
Filed 6/21/2013
A letter was received on August 28, 2013 reporting the Final Cost of FY 13 Qtr 4 Item# 45 as
Signed Aaron Weatherholt, Dep Dir/ Div of Highways
Vendor P.H. Broughton, Inc. Notary Date: 6/19/2013
Estimated Actual FY QTR
State $15,000.00 $11,858.54 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 47 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
109 TRANSPORTATION, DEPARTMENT OF
Filed 6/25/2013
A letter was received on Sept 12, 2013 reporting the Final Cost of FY 13 Qtr 4 Item # 46 as $
Signed Joseph Crowe, Deputy Dir/ IDOT
Vendor Halverson Construction Co. Notary Date: 6/21/2013
Estimated Actual FY QTR
State $850,000.00 $494,661.53 14 1
Federal Cost $0.00 $0.00
110 VETERANS' AFFAIRS - GENERAL OFFICE
Filed 1/30/2013
A letter was received on Sept 27, 2013 reporting the Final Cost of FY 13 Qtr 3 Item# 66 as $30,292.90.
Signed Deborah L. Miller, Chief Fiscal Officer
Vendor Globe Medical Surgical Supply Notary Date: 1/28/2013
Estimated Actual FY QTR
State $150,000.00 $30,292.90 14 1
Federal Cost $0.00 $0.00
111 VETERANS' AFFAIRS - GENERAL OFFICE
Filed 3/29/2013
A letter was received on Sept. 24, 2013 reporting the Final Cost of FY 13 Qtr 3 Item# 67 as $26,791.73.
Signed Deborah Miller, CFO
Vendor Dean Dairies, LLC Notary Date: 3/27/2013
Estimated Actual FY QTR
State $20,000.00 $26,791.73 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 48 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
112 CAPITAL DEVELOPMENT BOARD
Filed 1/27/2011
A letter was received on August 23, 2013 reporting the Final Cost of FY 11 Qtr 3 Item# 39 as $305,000.
Signed Gus Behnke, Exec. Director
Vendor Unknown Notary Date: 1/26/2011
Estimated Actual FY QTR
State $350,000.00 $305,000.00 14 1
Federal Cost $0.00 $0.00
113 CAPITAL DEVELOPMENT BOARD
Filed 4/1/2011
A letter was received on August 26, 2013 reporting the Final Cost of FY 11 Qtr 4 Item# 57 as
Signed Gus Behnke, Chief Fiscal Officer
Vendor McCarthy Improvement Co. Notary Date: 3/25/2011
Estimated Actual FY QTR
State $172,300.00 $93,637.00 14 1
Federal Cost $0.00 $0.00
114 CAPITAL DEVELOPMENT BOARD
Filed 9/26/2011
A letter was received on August 26, 2013 cancelling FY 12 Qtr 1 Item# 64. No cost was incurred.
Signed Gus Behnke, Chief Fiscal Officer
Vendor D.A.S. Consulting Services LLC Notary Date: 9/8/2011
Estimated Actual FY QTR
State $300,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 49 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
115 CAPITAL DEVELOPMENT BOARD
Filed 11/2/2011
A letter was received on August 27, 2013 reporting the Final Cost of FY 13 Qtr 1 Item# 65 as $5,375.20.
Signed Gus Behnke, Chief Fiscal Officer
Vendor United Analytical Services Notary Date: 10/27/2011
Estimated Actual FY QTR
State $100,000.00 $5,375.20 14 1
Federal Cost $0.00 $0.00
116 CAPITAL DEVELOPMENT BOARD
Filed 3/8/2012
A letter showing the Final Cost of FY 12-Qtr 3 Item# 47 is $162,100
Signed Gus Behnke, Chief Fiscal Officer
Vendor KJWW Eng & Loescher Heating & Air Notary Date: 3/2/2012
Estimated Actual FY QTR
State $900,000.00 $162,100.00 14 1
Federal Cost $0.00 $0.00
117 CAPITAL DEVELOPMENT BOARD
Filed 1/2/2013
A letter reporting the Final Cost of FY 13 Qtr 3 Item# 69 $37,660.00.
Signed Gus Behnke, Chief Fiscal Officer
Vendor B & B Electric Notary Date: 8/30/2012
Estimated Actual FY QTR
State $50,000.00 $37,660.00 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 50 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
118 CAPITAL DEVELOPMENT BOARD
Filed 1/23/2013
A letter was received on July 31, 2013 reporting the Final Cost of FY 13 Qtr 3 Item# 70 $1,224,864.41.
Signed Gus Behnke, Chief Fiscal Officer
Vendor Two Vendors Notary Date: 1/22/2013
Estimated Actual FY QTR
State $750,000.00 $1,224,864.41 14 1
Federal Cost $0.00 $0.00
119 CAPITAL DEVELOPMENT BOARD
Filed 2/8/2013
A letter reporting the Final Cost of FY 13 Qtr 3 Item # 71 is $14,853.00.
Signed Gus Behnke, CFO
Vendor Joiner Sheet Metal and Roofing Notary Date: 2/1/2013
Estimated Actual FY QTR
State $25,000.00 $14,853.00 14 1
Federal Cost $0.00 $0.00
120 CAPITAL DEVELOPMENT BOARD
Filed 3/4/2013
A letter was received on Sept. 17, 2013 reporting the Final Cost of FY 13 Qtr 3 Item# 72 as
Signed Gus Behnke, Chief Fiscal Officer
Vendor Round Table Design and H & N Const Notary Date: 3/1/2013
Estimated Actual FY QTR
State $250,000.00 $253,216.24 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 51 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
121 CAPITAL DEVELOPMENT BOARD
Filed 4/29/2013
A letter was received on July 19, 2013 reporting the Final Cost of FY 13 Qtr 4 Item# 48 as $27,048.00.
Signed Gus Behnke, CFO
Vendor Harlan M. Bohnsack Notary Date: 4/26/2013
Estimated Actual FY QTR
State $45,000.00 $27,048.00 14 1
Federal Cost $0.00 $0.00
122 CAPITAL DEVELOPMENT BOARD
Filed 6/28/2013
A letter was received on August 23, 2013 reporting the Final Cost of FY 13 Qtr 4 Item # 50 as
Signed Gus Behnke, CFO
Vendor PCI Skanska Design, Inc. Notary Date: 5/24/2013
Estimated Actual FY QTR
State $50,000.00 $35,130.00 14 1
Federal Cost $0.00 $0.00
123 CAPITAL DEVELOPMENT BOARD
Filed 6/28/2013
A letter was received on July 12, 2013 reporting the actual cost of FY 13 Qtr 4 Item# 51 as $56,766.00.
Signed Gus Behnke, CFO
Vendor Culbertson Heating and Cooling Notary Date: 6/11/2013
Estimated Actual FY QTR
State $55,077.00 $56,677.00 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 52 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
124 GAMING BOARD, ILLINOIS
Filed 5/10/2013
A letter was received on August 13, 2013 requesting an extension for FY 13 Qtr 4 Item # 52.
Extension is from 8-6-13 - 12-31-13 with NO COST to the State contract.
Signed Maye Kelsey, State Purchasing Officer
Vendor Gaming Laboratories International, LLC Notary Date: 5/3/2013
Estimated Actual FY QTR
State $0.00 $0.00 14 1
Federal Cost $0.00 $0.00
125 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed 3/16/2012
A letter was received on August 1, 2013 reporting the Final Cost of FY 12 Qtr 3 Item# 95 for
Signed John Donato, Chief of Procurement
Vendor TransCore Notary Date: 3/1/2012
Estimated Actual FY QTR
State $5,310,000.00 $4,554,577.06 14 1
Federal Cost $0.00 $0.00
126 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed 4/12/2013
A letter was received on August 6, 2013 reporting the Final Cost of FY 13 Qtr 4 Item# 53 as $26,029.30.
Signed John Donato, Chief of Procurement for Tollway
Vendor Quimex, Inc. Notary Date: 3/21/2013
Estimated Actual FY QTR
State $112,500.00 $26,029.30 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 53 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
127 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed 4/26/2013
A letter was received on August 28, 2013 reporting the Final Cost of FY 13 Qtr 4 Item# 54 as $145,000.
Signed John Donato, Chief Procurement Officer
Vendor Stand Indus. & Automotive Equip Notary Date: 4/23/2013
Estimated Actual FY QTR
State $145,000.00 $145,000.00 14 1
Federal Cost $0.00 $0.00
128 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
Filed 6/11/2013
A letter was received on August 22, 2013 for FY 13 Qtr 4 Item# 55 requesting additional time (Sept 4,
2013 to December 2, 2013) to complete the project. The time extension is required because the
contractor is currently waiting the delivery of the beam. Fabrication of the beam takes 4-6 weeks. The
beam was cast at the end of June and needs time to cure before placement. After the beam is in place, the
contractor will form the bridge deck and complete the repairs.
Signed John Donato, Chief of Procurement for IL Tollway
Vendor Lorig Construction Co Notary Date: 6/6/2013
Estimated Actual FY QTR
State $750,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 54 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
129 CHICAGO STATE UNIVERSITY
Filed 8/10/2012
A letter was received on August 26, 2013 reporting the Final Cost of FY 13 Qtr 1 Item# 82 as
Signed Glenn Meeks, VP of Administration
Vendor AT&T Notary Date: 8/7/2012
Estimated Actual FY QTR
State $75,000.00 $66,337.00 14 1
Federal Cost $0.00 $0.00
130 CHICAGO STATE UNIVERSITY
Filed 8/13/2012
A letter was received on August 23, 2013 reporting the Final Cost of FY 13 Qtr 1 Item# 83 as $79,100.
Signed Glenn Meeks, VP of Admin
Vendor Summit America Insurance Notary Date: 8/9/2012
Estimated Actual FY QTR
State $79,100.00 $79,100.00 14 1
Federal Cost $0.00 $0.00
131 CHICAGO STATE UNIVERSITY
Filed 11/5/2012
A letter was received on August 26, 2013 reporting the Final Cost of FY 13 Qtr 2 Item# 76 as
Signed Glenn Meeks, VP of Admin
Vendor AT&T Notary Date: 11/5/2012
Estimated Actual FY QTR
State $125,000.00 $154,787.71 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 55 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
132 GOVERNORS STATE UNIVERSITY
Filed 6/12/2013
A letter was received on July 12, 2013 reporting the actual cost of FY 13 Qtr 4 Item# 56 as $97,181.14.
Signed Tracy Sullivan, Asst VP for Procurement
Vendor Hygieneering Inc. Notary Date: 6/11/2013
Estimated Actual FY QTR
State $80,092.00 $97,181.14 14 1
Federal Cost $0.00 $0.00
133 ILLINOIS STATE UNIVERSITY
Filed 5/10/2013
A letter was received on July 29, 2013 extending time for FY 13 Qtr 4 Item# 57.
from Aug 4th 2013 to October 31, 2013.
An additional $140,000 was estimated bringing the new estimated total to $342,000.
Signed Debra Smitley, Senior Assoc. V.P.
Vendor Pepper/Mangieri, LLC Notary Date: 5/7/2013
Estimated Actual FY QTR
State $342,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
134 UNIVERSITY OF ILLINOIS
Filed 1/9/2013
A letter was received on April 11, 2013 cancelling FY 13 Qtr 3 Item # 76. Final Amount paid is $0.00.
Signed Heather J. Haberaecker, Exec Asst VP for Bus. & Finance
Vendor General Information Services, Inc. (GIS) Notary Date: 1/2/2013
Estimated Actual FY QTR
State $60,000.00 $0.00 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 56 of 57
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2013 through September 30, 2013
135 UNIVERSITY OF ILLINOIS
Filed 5/28/2013
A letter was received on August 12, 2013 reporting the Final Cost of FY 13 Qtr 4 Item# 66 as $96,641.
Signed N/A , N/A
Vendor The Premier Print Group Notary Date: 5/21/2013
Estimated Actual FY QTR
State $105,000.00 $96,641.00 14 1
Federal Cost $0.00 $0.00
136 UNIVERSITY OF ILLINOIS
Filed 6/3/2013
A letter was received on Sept 25, 3013 reporting the Final Cost of FY 13 Qtr 4 Item# 67 as $72011.93.
Signed Janet Milbrandt, Dir of Purchasing
Vendor Mid-America Systems Notary Date: 5/24/2013
Estimated Actual FY QTR
State $90,000.00 $72,011.93 14 1
Federal Cost $0.00 $0.00
10/8/2013 rptQuarterlyWeb Page 57 of 57