LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
1 AUDITOR GENERAL - OFFICE OF THE File 5/2/2014
To properly complete the compliance examination of the Illinois State Police Merit Board for the two
years ending June 30, 2014, the engagement needs to begin as soon as possible. Following internal
discussions, it was determined we did not have sufficient internal staff resources to conduct this
engagement. Insufficient time exists to conduct the usual request for proposals competitive selection
process prior to May 22, 2014. A fair and reasonable price was negotiated with Kyle E. McGinnis, CPA,
who has experience with the Auditor General's program and has sufficient staff and expertise to perform
this engagement and begin work within the necessary timeframe to avoid serious disruption in OAG audit
Signed Bruce Bullard, Director
Vendor Kyle E. McGinnis Notary 5/2/2014
Estimate Actual FY QTR
State $0.00 $52,500.00 14 4
Federal Cost $0.00 $0.00
2 AUDITOR GENERAL - OFFICE OF THE File 5/5/2014
To properly complete the compliance examination of the LETSB for the two years ending June 30, 2014,
the engagement needs to begin as soon as possible. Following internal discussions, it was determined we did
not have sufficient internal staff resources to conduct this engagement. Insufficient time exists to conduct
the usual request for proposals competitive selection process prior to May 15, 2014. A fair and reasonable
price was negotiated with West & Company, LLC, who has experience with the Auditor General's
program and has sufficient staff and expertise to perform this engagement and begin work within the
necessary timeframe to avoid serious disruption in OAG audit services. The final cost is $113,400.00.
Signed Bruce Bullard, Director
Vendor West & Company LLC Notary 5/5/2014
Estimate Actual FY QTR
State $0.00 $113,400.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
3 AUDITOR GENERAL - OFFICE OF THE File 5/5/2014
To properly complete the compliance examination of the Illinois Historic Preservation Agency for the
two years ending June 30, 2014, the engagement needs to begin as soon as possible. Following internal
discussions, it was determined we did not have sufficient internal staff resources to conduct this
engagement. Insufficient time exists to conduct the usual request for proposals competitive selection
process prior to May 19, 2014. A fair and reasonable price was negotiated with Crowe Horwath LLP, who
has experience with the Auditor General's program and has sufficient staff and expertise to perform this
engagement and begin work within the necessary timeframe to avoid serious disruption in OAG audit
services. The final cost is $208,117.00.
Signed Bruce Bullard, Director
Vendor Crowe Horwath LLP Notary 5/5/2014
Estimate Actual FY QTR
State $0.00 $208,117.00 14 4
Federal Cost $0.00 $0.00
4 AUDITOR GENERAL - OFFICE OF THE File 5/7/2014
To properly complete the compliance examination of the Illinois Department of Military Affairs for the
two years ending June 30, 2014, the engagement needs to begin as soon as possible. Following internal
discussions, it was determined we did not have sufficient internal staff resources to conduct this
engagement. Insufficient time exists to conduct the usual request for proposals competitive selection
process prior to May 19, 2014. A fair and reasonable price was negotiated with Crowe Horwath LLP, who
has experience with the Auditor General's program and has sufficient staff and expertise to perform this
engagement and begin work within the necessary timeframe to avoid serious disruption in OAG audit
services. The final cost is $177,450.00.
Signed Bruce Bullard, Director
Vendor Crowe Horwath LLP Notary 5/7/2014
Estimate Actual FY QTR
State $0.00 $177,450.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
5 AUDITOR GENERAL - OFFICE OF THE File 5/12/2014
To properly complete the compliance examination of the Illinois Department of Veterans' Affairs for the
two years ending June 30, 2014, the engagement needs to begin as soon as possible. Following internal
discussions, it was determined we did not have sufficient internal staff resources to conduct this
engagement. Insufficient time exists to conduct the usual request for proposals competitive selection
process prior to May 19, 2014. A fair and reasonable price was negotiated with Sikich, LLP, who has
experience with the Auditor General's program and has sufficient staff and expertise to perform this
engagement and begin work within the necessary timeframe to avoid serious disruption in OAG audit
Signed Bruce Bullard, Director
Vendor Sikich LLP Notary 5/12/2014
Estimate Actual FY QTR
State $0.00 $227,500.00 14 4
Federal Cost $0.00 $0.00
6 CENTRAL MANAGEMENT SERVICES File 6/3/2014
The Illinois State Police has occupied this leased location since 1979. The existing lease expires May 31,
2014. Due to a longer than normal negotiation process, CMS will be unable to complete a new five year
lease in time to meet the procurement bulletin posting deadline for the required 30 days. This short term
emergency lease will provide continued occupancy in the interim. Term is June 1, 2014 to July 31, 2014.
The final cost is $34,386.00.
Signed James Adams, Leasing Rep
Vendor Deerpath Investments Notary 5/28/2014
Estimate Actual FY QTR
State $0.00 $34,386.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
7 CENTRAL MANAGEMENT SERVICES File 6/24/2014
The State has occupied this leased location since 1987. The existing lease will expire June 30, 2014. CMS
has negotiated a new five year lease. We have been working with the Using Agency to determine how best
to restack the building in order to consolidate another group(s) to maximize space usage. Once those plans
are finalized, some improvements will likely need to be written into the lease to accommodate incoming
staff. The proposed 90 day emergency lease will prevent holdover and provide the additional time needed
to finalize the new long-term lease. The final cost is $764,849.82.
Signed Jeff Miller, Leasing Rep
Vendor Government Property Fund LLC Notary 6/16/2014
Estimate Actual FY QTR
State $0.00 $764,849.82 14 4
Federal Cost $0.00 $0.00
8 NATURAL RESOURCES, DEPARTMENT OF File 5/3/2014
The Department of natural Resources requires emergency concession services to manage the golf course at
Eagle Creek State Recreational Area. On March 15, 2014 the current concessionaire, BMDD Resorts
Corp. abruptly abandoned the facility removing all equipment and supplies. BMDD served as
concessionaire since July 2010, which included the management of the golf course. Immediate services are
required to manage the golf course concession including but not limited to course maintenance, necessary
golf equipment rental, merchandising, marketing, food and beverage and revenue receipts. The Agency
estimates gross receipts to be $43,750 per month. The concessionaire is entitled to 5% of the gross
receipts. The Agency shall pay the Vendor a management fee of $5,000 per month and provide start-up
costs estimated at $15,000.00. The vendor selected has managed the University of Illinois golf course for
over 15 years, is a local company and could be immediately deployed. The original estimated cost is
$57,500.00.
Signed Melissa Orrill, State Purchasing Officer
Vendor Green Golf Partners Notary 5/2/2014
Estimate Actual FY QTR
State $57,500.00 $0.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
9 NATURAL RESOURCES, DEPARTMENT OF File 5/30/2014
This is to purchase 24 Biomarine, BioPak Revolution 4 hour rebreathers to replace antiquated units at its
Springfield and Harrisburg Mine Rescue Stations. The BioPak 240 Revolution has fewer parts than other
rebreathers, thus, allowing for quick servicing of the units. The Office of Mines and Minerals must have
the equipment to immediately mobilize in the event of a mining incident and the funds for the purchase
of lapsing funs. The vendor selected was the lowest bid received. The final cost is $240,406.00.
Signed Melissa Orrill, State Purchasing Officer
Vendor DSI Underground Systems Notary 5/21/2014
Estimate Actual FY QTR
State $0.00 $240,406.00 14 4
Federal Cost $0.00 $0.00
10 CORRECTIONS - GENERAL OFFICE File 2/11/2014
The Box Machine located at ICI-Danville is down; no current CMS contract is in place for box purchases.
Signed Jen Aholt, CEO
Vendor Global Packs, LLC Notary 2/4/2014
Estimate Actual FY QTR
State $0.00 $27,849.34 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
11 CORRECTIONS - GENERAL OFFICE File 4/2/2014
The existing boiler control system has to be upgraded for the efficiency and safety of the new burners at
the Pontiac Corr Ctr. The existing Hays control system was installed in the 1950's and is not able to be
upgraded. These controls enable the hot water and steam to flow throughout the facility, providing heat
and hot showers for the offenders. The original estimated cost is $89,500.00.
Signed Randy Pfister, Warden @ Pontiac
Vendor Com Tech Holdings Notary 3/27/2014
Estimate Actual FY QTR
State $89,500.00 $0.00 14 4
Federal Cost $0.00 $0.00
12 CORRECTIONS - GENERAL OFFICE File 5/6/2014
The facility needs to purchase blow down valves for the boilers in the Powerhouse. The replacement of
these valves will eliminate any further leakage of steam which causes use of additional natural gas. The
original estimated cost is $49,000.00.
Signed Randy Pfister, Warden
Vendor Columbia Pipe and Supply Notary 5/1/2014
Estimate Actual FY QTR
State $49,000.00 $44,119.89 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
13 CORRECTIONS - GENERAL OFFICE File 5/6/2014
The facility needs to procure a contractor to replace the steam traps throughout the facility. The
replacement of these traps will eliminate any further leakage of steam which causes use of additional
natural gas. The original estimated cost is $91,000.00.
Signed Randy Pfister, Warden
Vendor A & R Mechanical & Columbia Pipe Notary 5/1/2014
Estimate Actual FY QTR
State $91,000.00 $80,562.33 14 4
Federal Cost $0.00 $0.00
14 CORRECTIONS - GENERAL OFFICE File 5/6/2014
The facility needs to procure a contractor to fabricate and install insulation blankets for 15 locations. The
installation of these blankets will add efficiency to the entire boiler system, saving the State funds used in
the purchase of natural gas. The original estimated cost is $56,000.00.
Signed Randy Pfister, Warden
Vendor Sprinkmann Insulation, Inc. Notary 5/1/2014
Estimate Actual FY QTR
State $56,000.00 $0.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
15 CORRECTIONS - GENERAL OFFICE File 5/12/2014
Pontiac CC is a facility that houses some 1,500 maximum security and 500 medium security offenders.
The current hot water heater in C Dorm at the Medium Security Unit is not operable and is beyond repair.
It is necessary to replace the unit to supply hot water for the offenders' shower areas. The original
estimated cost is $17,000.00.
Signed Randy Pfister, Warden @ Pontiac CC
Vendor Givsco Notary 5/7/2014
Estimate Actual FY QTR
State $17,000.00 $12,009.86 14 4
Federal Cost $0.00 $0.00
16 CORRECTIONS - GENERAL OFFICE File 5/12/2014
The sewer from the North Cell House to the bar screen is plugged up and sewage water is backing up and
causing contamination of the sub tunnels. Cleaning and disinfection is necessary. The original estimated
cost is $15,000.00.
Signed Randy Pfister, Warden @ Pontiac
Vendor NES, Inc. Notary 5/5/2014
Estimate Actual FY QTR
State $15,000.00 $19,500.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
17 CORRECTIONS - GENERAL OFFICE File 6/6/2014
It is imperative to replace these failed heat pumps, because the excessive heat is compromising sensitive
data processing equipment located in the building where the pumps have failed. Competitive bids were
obtained in order to ensure the best price given budgetary constraints. The original estimated cost is
Signed Nancy Stanla, Business Admin.
Vendor W. W. Grainger Notary 5/19/2014
Estimate Actual FY QTR
State $19,187.30 $19,187.30 14 4
Federal Cost $0.00 $0.00
18 HUMAN SERVICES, DEPARTMENT OF File 5/23/2014
DHS completed an Request for Proposal (RFP) and executed in a contract starting in FY10 for an
electronic form of payment for payroll and services to DHS's licensed and license-exempt Child Care
Home-Based Providers and Personal Assistants. This eliminated the issuance of paper checks. DHS is
declaring an emergency in order that these services continue. The original estimated cost is $0.00. The
Signed William Strahle, Agency Procurement Officer
Vendor Xerox State & Local Solutions Notary 5/21/2014
Estimate Actual FY QTR
State $0.00 $0.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
19 HUMAN SERVICES, DEPARTMENT OF File 5/23/2014
The facility requires a daily pickup of soiled linens, towels, etc. and a daily delivery of clean linens and
towels. Our facility has completed 2 small purchase agreements and an extension while awaiting the RFP
results. This emergency contract will be set to start on 2-22-14 to 6-21-14. The original estimated cost is
$40,000.00.
Signed Waverly Robinson, Facility Director
Vendor Wauwatosa Laundry, Kiley Center Notary 2/20/2014
Estimate Actual FY QTR
State $40,000.00 $0.00 14 4
Federal Cost $0.00 $0.00
20 HUMAN SERVICES, DEPARTMENT OF File 6/9/2014
Gailing heat exchanger which provides domestic hot water for bathing, personal hygiene and sanitation for
103 patient residents as well as 277 supporting staff. Vendor selected holds the facilities contract for
repair and maintenance of Heating, ventilation and Air Conditioning and is familiar with facilities HW
systems. The original estimated cost is $100,000.00.
Signed Meredith Kiss, Interim Hospital Administrator
Vendor Anchor Mechanical Notary 6/2/2014
Estimate Actual FY QTR
State $100,000.00 $0.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
21 HUMAN SERVICES, DEPARTMENT OF File 6/19/2014
The vendor processes claims for the Bureau of Early Intervention, a federally-funded program which
serves approximately 33,000 children and has approximately 4,500 enrolled and credentialed providers, If
provider claims are not processed, Service providers would not be paid and the lack of payments to service
providers directly impacts availability of providers and other funding stream, if claims are not paid.
Medicaid matching funds cannot be requested: and Part C federal funds cannot be drawn down for
reimbursement to the EI 0502 Revolving fund. This emergency will extend these services provided by
Cquest America for an additional 90 days while a competitive procurement can be completed. The original
Signed Amy Tarr, Bureau Chief Early Intervention
Vendor Cquest America, Inc. Notary 6/17/2014
Estimate Actual FY QTR
State $933,750.00 $0.00 14 4
Federal Cost $0.00 $0.00
22 HEALTHCARE AND FAMILY SERVICES, DEPT OF File 4/16/2014
The competitively procured contract with Public Knowledge, LLC inadvertently expired on March 31,
2014. The vendor is responsible for the federally required Independent Verification of the integrated
Eligibility System. The Emergency Contract utilized the same scope of work, method and rate of
compensation as the lapsed contract. The original estimated cost is $302,075.00.
Signed Megan Seitzinger, State Purchasing Officer
Vendor Public Knowledge LLC Notary 4/14/2014
Estimate Actual FY QTR
State $302,075.00 $0.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
23 STATE POLICE, DEPARTMENT OF File 6/11/2014
The systems operating in this environment are critical to the process of paying employees, paying
vendors and providing accountability and management of the Department's Fiscal resources. These
systems were maintained by a single individual. Early in May, this individual announced his retirement
without advanced notice and left on that day. This left the systems without even minimal support. ISP
does not have trained resources in this technology. The original estimated cost is $109,200.00.
Signed Hiram Grau, Director
Vendor Information Builders, Inc. Notary 6/9/2014
Estimate Actual FY QTR
State $109,200.00 $0.00 14 4
Federal Cost $0.00 $0.00
24 TRANSPORTATION, DEPARTMENT OF File 4/4/2014
The pavement on Business Route 24 beneath the TP&N Railroad Viaduct has experienced pavement
failure due to excessive moisture and heavy frost. As the area has degraded, Operations has continued to
add cold patch to the area. However, due to the moisture, the cold patch will not bond and requires
constant vigilance and maintenance. The viaduct is very narrow and has poor drainage. As a result, the
pavement degradation within the viaduct causes a hazard to the safety of the traveling public. In order to
address this emergency condition, the district has contracted Day Labor, and they have agreed to do an
emergency repair. As part of the emergency repair, the district is pursuing emergency purchases of both
concrete and aggregate. The original estimated cost is $60,000.00.
Signed Joseph E. Crowe, Deputy Director of Highways/Reg. 3 Eng.
Vendor United Ready Mix, Inc. Notary 3/28/2014
Estimate Actual FY QTR
State $60,000.00 $0.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
25 TRANSPORTATION, DEPARTMENT OF File 5/2/2014
A sink hole has developed under the I-55 frontage road north of Glenarm. This sink hole necessitated
closure of the frontage road. The hole appears to be approximately 3 feet wide by 6 feet deep for the full
width of the frontage road pavement. We do not know the exact scope of the work that will need to be
done to make the repair since exploratory work is first necessary, therefore, we are choosing to proceed
with one contractor under time materials. The original estimated cost is $75,000.00.
Signed Roger Driskell, Deputy Dir
Vendor IL Valley Paving Notary 4/30/2014
Estimate Actual FY QTR
State $75,000.00 $0.00 14 4
Federal Cost $0.00 $0.00
26 VETERANS' AFFAIRS - GENERAL OFFICE File 5/15/2014
Our institutional and personal laundry services were unexpectedly stopped on 4/14/14 by our current
vendor. The vendor is not returning any phone calls or emails. Our facility must have a commercial
laundry service for our personal laundry in order to prevent any infection control issues that may be
caused by laundry not reaching the proper temperature during the laundry process. The original estimated
Signed Deborah Miller, CFO
Vendor Smart Wash, Inc. Notary 4/22/2014
Estimate Actual FY QTR
State $61,000.00 $0.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
27 CAPITAL DEVELOPMENT BOARD File 4/7/2014
On November 7, 2007 a lawsuit was filed against the Illinois Department of Corrections (IDOC) in the
U.S. District Court Central District of Illinois alleging inadequate services for its mentally ill offenders,
including lack of long-term residential in-patient care. An Agreed Order was entered into on May 6, 2013
whereby IDOC agreed to conduct an assessment of staffing levels and bed and treatment space for mentally
ill offenders. An Order was entered into on August 21, 2013 appointing Dr. Raymond F. Patterson to act
as monitor to assess any proposals issued by IDOC. In conjunction with other efforts, IDOC proposed and
the monitor has agreed that reopening the former Illinois Youth Center in Joliet, Illinois as a residential
treatment center will likely address a number of emergency conditions identified by the monitor. The
monitor has expressed that the State of Illinois needs to proceed as quickly as possible to change how
IDOC manages and coordinates their unique housing and treatment needs of mentally ill offenders.
Vendor #1 has been selected to provide a report to include a Program Assessment/Schematic Design
(PAISD), that will evaluate the feasibility of converting the former Illinois Youth Center at Joliet to a
correctional facility for housing and treating inmates with mental illness disorders. The report shall
include recommendations regarding construction scheduling, divisions of work, and level of design
sufficient to allow competitive bidding and minimal change orders while achieving the earliest possible
completion date. Subject to the acceptance of the report, DLR may be given authorization to perform
design, bidding, and construction administration services to implement the recommendations. Vendor #1
was chosen because of their experience with emergency correctional work, their availability and proximity
to the site and their capability to address any design requirements necessary.
This project began through the emergency selection of an Architect/Engineer (A/E); this exempts the
selection from a 14-day solicitation required through Qualifications-Based Selection (CBS). Considering
the time frames needed for the selection, negotiation and execution of an A/E contract, an evaluation of
the Illinois Youth Center at Joliet under the existing processes would likely not begin for several months.
For this reason, an emergency procurement is necessary to ensure that an assessment of facilities take
place immediately. The original estimated cost is $20,000.00.
Signed Gus Behnke, Chief Fiscal Officer
Vendor DLR Group, Inc. Notary 4/2/2014
Estimate Actual FY QTR
State $20,000.00 $143,650.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
28 CAPITAL DEVELOPMENT BOARD File 5/28/2014
The center section of the roof on the Grandstand Building has failed, causing water damage to the
structural roof beams and roof decking. There is falling debris over the seating area created by the
deterioration of the deck board and beams causing a threat to public safety and the potential for further loss
and damage. The Department of Agriculture has determined to continue forward with scheduled events,
additional damage might force the building to close losing a major revenue for the State of Illinois. Original
estimated cost is $293,078.00.
Vendor #1 Allied Design original estimated cost $33,500.00.
Vendor #2 Designed Roofing Systems Actual cost of $259,578.00.
Signed Gus Behnke, CFO
Vendor Allied Design Consultants, Inc. Notary 5/22/2014
Estimate Actual FY QTR
State $293,078.00 $0.00 14 4
Federal Cost $0.00 $0.00
29 CAPITAL DEVELOPMENT BOARD File 6/25/2014
On June 18, 2014 the Office of the Attorney General. In Springfield had a failure of the Contempo CEMA
air cooled module in the computer room. It was the primary source for the network hardware
infrastructure which includes multiple servers, a SAN system and other vital hardware components. It is
imperative that this unit be replaced immediately so the Office of the Attorney General can adequately
control the temperature in that room and avoid damage to the network infrastructure. Currently, the air
conditioning supply has been diverted from the main building unit: however, this does not properly cool
the space. It is necessary to have the system replaced immediately in order to prevent heat exposure to
the vital hardware and to protect the network. The original estimated cost is $15,000.00.
Signed Gus Behnke, CFO
Vendor BRIC Partnership Notary 6/24/2014
Estimate Actual FY QTR
State $15,000.00 $0.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
30 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE File 6/9/2014
The salt dome at Maintenance Yard 1 was accidentally damaged on February 9, 2014 when a dump truck
tried to exit the salt dome with its bed is the raised position. This accident caused structural damage at the
entrance and roof structure and to the exterior canvas. A temporary lateral bracing system was installed to
shore up the damage area and a thorough analysis of the required repair work was conducted by the
Tollway's consultant. The original estimated cost is $80,000.00.
Signed John Donato, Chief of Procurement @ Tollway
Vendor P and G Crane and Engineering Notary 6/3/2014
Estimate Actual FY QTR
State $80,000.00 $0.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
31 UNIVERSITY OF ILLINOIS File 3/31/2014
Emergency purchase JCM321 was declared in order to purchase from All Team Staffing, Inc. the
temporary worker services for twelve (12) food service positions, namely cooks and food preparation for
the University of Illinois at Chicago Hospital. The two reasons for the emergency are as follows. First, a
rash of hospital food service staffing vacancies exist. Second, the temporary staffing vendor under
contract with the University has had difficulty placing viable temporary candidates until vacant positions
are filled because food service is a challenging job with low hourly compensation. The University is in the
process of hiring permanent positions for the vacancies, but the hiring process is complex and involves
multiple steps.
Over the past six months there have been several retirements, resignations as well as other staff leaving.
Approval was received in November to start hiring for 11 open positions. We have also been approved to
hire 15 students. There are offers out to 8 other candidates and if they accept then in addition it takes
approximately 4 weeks for these candidates to go through the background/hiring process. The department
has 8 people on Disability at the present time. We have one or two people on vacation each week not
including staff calling in sick which comes out to be 5-8 call offs a day. Employed Staff has been working
overtime to help but they are tired and not signing up for overtime lately.
Consequently there is an immediate need for 15 temporary food service workers for an 8 hour daily shift at
the agency hourly rate of $20.00. This equates to a daily service cost of $2,400. The emergency
purchase request is for ninety (90) days at an estimated amount of $216,000. This emergency
procurement will bridge the gap of personnel needs until permanent food service staff can complete the
hiring process, are trained and ready to work. The original estimated cost is $216,000.00.
Signed Kevin Fair, Interim Director of Purchasing at UIC
Vendor All Team Staffing, Inc. Notary 3/27/2014
Estimate Actual FY QTR
State $216,000.00 $0.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
32 UNIVERSITY OF ILLINOIS File 4/17/2014
The University of Illinois at Urbana-Champaign is beginning an advertising campaign to market itself in
the Chicagoland area. Chicago, the third largest city by population and the third largest media market in
the U. S. provides a large and critical target audience that is very difficult to reach. This difficulty is
compounded by fierce competition from several large and small universities in the area. As a result, the
University of Illinois must increase awareness, pride and support among the target audience, especially the
hundreds of thousands of living alumni. Clear Channel Outdoor provides the University with extensive
coverage around the Chicagoland area via Outdoor signage that covers not only car commute traffic, but
also all the Metra Train commuters as well. The time frame is April 4, 2014 to December 31, 2014. The
Signed Janet Milbrandt, Dir of Purchasing
Vendor Clear Channel Outdoor Notary 4/15/2014
Estimate Actual FY QTR
State $0.00 $157,278.00 14 4
Federal Cost $0.00 $0.00
33 UNIVERSITY OF ILLINOIS File 6/9/2014
University of Illinois Hospital and Health Sciences System (UIHHSS) Obstetrics & Gynecology unit
requires that all high risk obstetric patients (Female over 35 years of age) and expanding to other low risk
patients as well, have a Harmony Pre-Natal test. This is a noninvasive pre-natal test (NIPT) for detecting
fetal trisomies in maternal blood. An emergency procurement is required in order to continue laboratory
services that include the testing of obstetric patient specimens and communicate the results in the existing
interface software process until a public hearing, scheduled for June 18m 2014 is held and the sole source is
approved. The original estimated cost is $250,000.00.
Signed Kevin Fair, Interim Dir of Purchasing
Vendor Esoterix Genetic Laboratories, LLC Notary 6/3/2014
Estimate Actual FY QTR
State $250,000.00 $0.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
34 UNIVERSITY OF ILLINOIS File 6/17/2014
Superior Livestock Auction, Inc., has been identified as having a sufficient amount of Red Angus cattle
that meet the specific research needs at its Sept 27, 2013 auction. Given the quality of the cattle being
sold by several owners at one auction and that the purchase price is determined by auctioning makes this a
quick purchase an appropriate method. The purchase of the cattle occurred on the auction date September
27, 2013 and delivered the cattle from various owners occurred through November 2013. The final cost is
Signed Janet Milbrandt, Dir of Purchasing
Vendor Superior Livestock Auction Notary 6/13/2014
Estimate Actual FY QTR
State $0.00 $165,294.43 14 4
Federal Cost $0.00 $0.00
35 UNIVERSITY OF ILLINOIS File 6/17/2014
On January 22, 2014 an emergency purchase was declared with Anchor Mechanical in the estimated
amount of $250,000 to repair/replace an underground ruptured pipeline. After excavation and some
testing it was determined that Anchor Mechanical could not supply the required high pressure pipeline
system. The Utilities Department contacted the only local vendor capable of supplying the pipeline
system. Rovanco Piping systems Inc. in Joliet, IL. The original estimated cost is $67,000.00.
Signed Kevin Fair, Interim Director
Vendor Rovanco Piping Systems Notary 1/30/2014
Estimate Actual FY QTR
State $67,000.00 $81,969.50 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
36 UNIVERSITY OF ILLINOIS File 6/30/2014
University of Illinois Hospital & Health Sciences System, Oncology unit requires the purchase of
Asparaginase Erwinia Chrysanthemi, a drug component of a multi-agent chemotherapeutic regimen for
the treatment of patients with leukemia who have developed hypersensitivity to E coli-derived
asparaginase and at risk to experience an anaphylactic reaction. UIHHSS is currently treating one such
patient who requires at least twelve doses. The original estimated cost is $250,000.00.
Signed Kevin Fair, Dir of Purchasing
Vendor Accredo Health Group Notary 6/25/2014
Estimate Actual FY QTR
State $250,000.00 $0.00 14 4
Federal Cost $0.00 $0.00
Updates To
Previously Filed
Emergency Purchases
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
37 CENTRAL MANAGEMENT SERVICES File 3/24/2014
Latest Filing – 4/14/2014:
The Total Cost of the Original Filing FY 14 Qtr 3 Item# 2 is $306,132.07.
The Second Filing is still outstanding.
Second Filing – 3/24/2014: FY14 Qtr 3 Item# 2:
A letter was received reporting the estimated cost of FY 14 Qtr 3 Item# 2 for the time frame of
2/28/2014 to 8/30/2014. The estimated cost is $750,000.00.
Original Filing – 3/24/2014: FY14 Qtr 3 Item# 2: Time frame 11/30/2013 to 2/27/2014
Under Section 20.30 of the Procurement Code the Department of Central Management Services (CMS)
would like to extend its contract with Motorola Solutions Inc. for Statewide Radio Maintenance for 6
months. Statewide Radio Maintenance is currently being provided by the Motorola Solutions which
expires 2/27/14. The Department of Central Management Services has issued an IFB for the replacement
contract. The response is currently being reviewed for BEP compliance. If approved, the IFB will replace
the Emergency Extension Contract. If not, the Department of Central Management Services will seek a
sole source contract with Motorola to replace this emergency contract. The original estimated cost is
$375,000.00.
Signed Craig Holloway, Procurement Manager
Vendor Motorola Solutions Inc. Notary 2/14/2014
Estimate Actual FY QTR
State $1,125,000.00 $0.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
38 CENTRAL MANAGEMENT SERVICES File 5/5/2014
Latest Filing – 5/5/2014:
The Final Total Cost of FY 14 Qtr 3 Item # 3 is $6,843.40.
Third Filing - 5/5/2014: FY 14 Qtr 3 Item # 3:
A letter was received on May 5, 2014 stating "No funds were spent after the initial emergency".
Second Filing - 3-24/2014: FY 14 Qtr 3 Item # 3:
A letter was received on March 24, 2014 requesting an extension for March 23, 2014 to September 30,
2014.
The estimated cost is $230,000.00.
Original Filing – 3/24/2014: FY14 Qtr 3 Item# 3:
The previous statewide master contract for tower maintenance CMS267240 was awarded (IFB) to Hi-Tech
Tower, Inc. effective 7/1/12 through 6/30/2014. However Hi-Tech Towers, Inc. failed to perform work
under the existing contract. Unified Tower Solutions was the next lowest bidder when the contract was bid
last year. The State requires the services of a qualified tower maintenance contractor to perform such
emergency repairs to maintain compliance with FCC and FAA standards until such time as a new contract
can be established. The original estimated cost is $75,000.00.
Signed James Ellenberg, Procurement Manager for CMS BCCS
Vendor Unified Tower Solutions, Inc. Notary 3/20/2014
Estimate Actual FY QTR
State $305,000.00 $6,843.40 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
39 NATURAL RESOURCES, DEPARTMENT OF File 4/9/2014
Latest Filing – 4/9/2014:
The Final Total Cost of FY 14 Qtr 3 Item# 4 is $205,122.30.
Original Filing – 1/14/2014: FY14 Qtr 3 Item# 4:
The Department of Natural Resources (IDNR) requires construction services to provide emergency repairs
to the conference center and banquet hall at the Rend Lake Resort located at Wayne Fitzgerald State Park.
On the evening of January 7, 2014, water pipes for the fire suppressor system broke causing extensive
damage to carpet and hard wood flooring, walls, ceiling tiles and furnishings. The fire department
responded to an alarm sounding at the Resort to find water spilling from the ceiling and flooding the
conference rooms, banquet room and entrance hall. The power company was notified to cut the power to
the facility before anyone could enter to shut off the main water valves. Some areas had as much as six
(6) inches of standing water and furniture floating. Vactor trucks, dehumidifiers, and fans were brought in
to begin removing the water, but approximately 9500 sq. ft. of carpet is ruined, 3200 sq ft. of wood
flooring has already begun to warp and sheet rock in the lower wall sections is saturated.
Immediate repairs are necessary to restore the building's structure and prevent further deterioration and
mold growth. The Resort is a leased concession operation with the state and under its present condition is
unsuitable to host any events. The vendor selected was immediately available to begin work, has the
manpower, the equipment needed to perform the work, is a certified small business vendor, is familiar with
the Park and resort and has performed services for DNR in a most satisfactory manner.
The original estimated cost is $175,000.00.
Signed Melissa Omil, State Purchasing Office for DNR
Vendor Lake Contracting LLC Notary 1/13/2014
Estimate Actual FY QTR
State $175,000.00 $205,122.30 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
40 DEPARTMENT OF JUVENILE JUSTICE File 5/2/2014
Latest Filing – 5/2/2014:
The Final Total Cost of FY 14 Qtr 2 Item# 6 is $29,326.53.
Original Filing – 10/16/2013: FY14 Qtr 2 Item# 06:
To avoid loss of federal funding, to ensure that there will be no gap in delivery of clinical substance abuse
treatment services to juvenile male inmates at IL Youth Center Harrisburg and to allow the Illinois
Department of Juv Justice sufficient time to rebid this contract with an RFP. Community Education
Centers, Inc. is the current substance abuse treatment services vendor for the grant-funded Juvenile Male
Reentry Program at IL youth Center - Harrisburg. The original estimated cost is $33,980.00.
Signed Debra Miller, PSA
Vendor Community Education Centers, Inc. Notary 10/9/2013
Estimate Actual FY QTR
State $33,980.00 $29,326.53 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
41 DEPARTMENT OF JUVENILE JUSTICE File 3/31/2014
Latest Filing – 3/31/2014:
The Final Total Cost of FY 14 Qtr 2 Item# 8 is $289,125.00.
Original Filing – 11/12/2013: FY14 Qtr 2 Item# 8:
The leasing of 6 unit modular office buildings is necessary to Avoid Disruption of Clinical and
Psychological Services at the facility. A through walk thru by the Chief Engineer at IYC St Charles the
Clinic/Old school/Chapel Building on all levels was on done on Oct. 4, 2013. It has been determined that
several areas have become structurally unsound. On Oct. 23, 2013 a second inspection was done. Concerns
regarding the Clinic building have escalated, also a portion of the southwest section of the Chapel has been
fenced off. Walls are shifting; doors are coming out of alignment and have visible cracks. The engineer
suggests bringing in mobile modular office tailors until the intake Rehab project is completed. The original
estimated cost is $314,922.00.
Signed Joy Thekel, Bus Administrator @ IYC St. Charles
Vendor Mod Space Notary 11/5/2013
Estimate Actual FY QTR
State $314,922.00 $289,125.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
42 CORRECTIONS - GENERAL OFFICE File 3/4/2014
Latest Filing – 3/4/2014:
The Final Total Cost of FY 13 Qtr 1 Item# 31 is $1,168,340.40.
Second Filing –10/16/2012: FY13 Qtr 1 Item# 31:
This is an extension for an estimated cost of $250,000.00.
Original Filing – 7/30/2012 FY13 Qtr 1 Item# 31:
CMS state contract for 75% lean beef trim expired on 6/23/12. CMS in unable to provide a estimated date
for having a contract in place. Advanced commodities provided the lowest bid for this commodity. The
original estimated cost is $172,800.00.
Signed Tim Gleason, CEO of IL Corr Industries
Vendor Advanced Commodities Notary 7/26/2012
Estimate Actual FY QTR
State $422,800.00 $1,168,340.40 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
43 CORRECTIONS - GENERAL OFFICE File 3/4/2014
Latest Filing – 03/04/2014:
The Final Total Cost of FY 13 Qtr 1 Item# 32 is $1,819,732.96.
Second Filing – 10/15/2012:
This is an extension for an estimated cost of $500,000.00.
Original Filing – 7/30/2012: FY13 Qtr 1 Item# 32:
CMS State Contract for Chicken Trim expired 7/7/12; CMS is unable to provide a estimated date for
having a contract in place. Advanced Commodities provided the lowest bid for this commodity. The
original estimated cost is $368,800.00.
Signed Tim Gleason, CEO of Corr Industries
Vendor Advanced Commodities Notary 7/26/2012
Estimate Actual FY QTR
State $868,800.00 $1,819,732.96 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
44 CORRECTIONS - GENERAL OFFICE File 5/27/2014
Latest Filing – 5/27/2014:
The Final Total Cost of FY 13 Qtr 2 Item# 38 is $194,241.45.
Third Filing – 5/9/2013: FY13 Qtr 4 Item# 82:
A letter was received on May 9, 2013 requesting a 2nd extension from May 17, 2013 to November 12,
2013.
Estimated cost is $200,000.00.
Second Filing – 2/19/2013: FY13 Qtr 3 Item# 90:
A letter was received on Feb 19, 2013 requesting an extension from February 16, 2013 to May 16, 2013.
Estimated cost is $100,000.00.
Original Filing – 12/10/2012: FY13 Qtr 2 Item# 38:
Illinois Correctional Industries produces a variety of goods that are supplied to State agencies and local
school districts. The UPS contract has expired and the new contract is not yet in place. Without a vendor
to provide shipping, ICI will be unable to fill orders for products such as cleaning supplies, food staples and
Signed Rich Mautino, SPSA
Vendor United Parcel Service Notary 12/5/2012
Estimate Actual FY QTR
State $400,000.00 $194,241.45 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
45 CORRECTIONS - GENERAL OFFICE File 6/6/2014
Latest Filing – 6/6/2014:
The Final Total Cost of FY 13 Qtr 3 Item# 32 is $88,277.00.
Original Filing – 1/31/2013: FY13 Qtr 3 Item# 32:
There are 17 heat pumps in the Health Care Building C2908 that have either quit or are faulty. They need
to be replaced immediately. Maintenance is currently running electric heaters in several areas to keep
heat circulating throughout the building. This is an issue involving threat to public health and public
safety, and also an immediate expenditure is necessary for repairs to State property to protect against
further loss or damage to property. List of heat pump units needing replaced are as follows: B1-HPU, B2-
HPU, B3-HPU, B4-HPU, B5-HPU, B6-HPU, B8-HPU, B9-HPU, B10-HPU, B12-HPU, B13-HPU, B16-
HPU, B18-HPU, B19-HPU, B20-HPU, B21-HPU, B22-HPU. The original estimated cost is $90,000.00.
Signed Bradley Robert,
Vendor Baer Heating & Cooling, Inc. Notary 1/23/2013
Estimate Actual FY QTR
State $90,000.00 $88,277.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
46 CORRECTIONS - GENERAL OFFICE File 6/6/2014
Latest Filing – 6/6/2014:
The Final Total Cost of FY 13 Qtr 3 Item# 31 is $24,250.00.
Original Filing – 1/31/2013: FY13 Qtr 3 Item# 31:
The commercial washer and dryer are down and non-operational at Centralia Correctional Center. They
need to be replaced immediately as it causes a sanitation issue within the facility. Immediate expenditure is
necessary for replacement to State property to protect against further loss of or damage to property.
One new washer Milnor Model #3621V5J, 80lb washer/extractor 480v 3ph and one new dryer Model
CT120RQ electric dryer, 120lb capacity: Digital dual timer control electrical service 470v 3ph will be
purchased. The original estimated cost is $25,000.00.
Signed Bradley Robert,
Vendor Loomis Bros. Equipment Company Notary 1/23/2013
Estimate Actual FY QTR
State $25,000.00 $24,250.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
47 CORRECTIONS - GENERAL OFFICE File 3/31/2014
Latest Filing – 3/31/2014:
Letter was received on March 31, 2014 requesting an extension for 3/29/2014 to 9/24/2014. The
estimated cost is $2,400,000.00.
Fourth Filing – 12/18/2014: FY14 Qtr 2 Item# 9:
A letter was received on December 18, 2013 requesting an extension for 12/29/2013 to 3/28/2014. the
estimated cost is 1,200,000.00.
Third Filing – 10/2/2013: FY14 Qtr 2 Item# 9:
A letter was received on October 2, 2013 requesting an extension for 9/30/2013 to 12/28/2013. The
estimated cost is $1,200,000.00.
Second Filing – 5/28/2013: FY13 Qtr 4 Item# 99:
A letter was received on May 5, 2013 requesting an extension for 6/30/2013 to 9/29/2013. The estimated
cost is $1,200,000.00.
Original Filing – 4/1/2013: FY13 Qtr 3 Item# 40:
The IDOC is in need of a 90 day emergency contract for Electronic Detention/Monitoring Services for
parolees and/or committed felons. The current contract is with BI Incorporated and has been in effect for
ten years. This contract cannot be renewed or extended. Currently, the contracts for electronic
monitoring and global positioning system monitoring end six months apart. The agency would like to
coincide the end dates and complete one RFP/contract for both services. Doing a 90 day emergency
contract gives the agency an opportunity to accomplish this goal. The original estimated cost is
$1,200,000.00.
Signed Alyssa William-Schafer, Public Services Admin/Cood. For Sex Off.
Vendor BI Incorporated Notary 3/7/2013
Estimate Actual FY QTR
State $7,200,000.00 $0.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
48 CORRECTIONS - GENERAL OFFICE File 3/31/2014
Latest Filing – 3/31/2014:
A letter was received on March 31, 2014 requesting an extension for 3/29/2014 to 9/24/2014. The
estimated cost is $750,000.00.
Second Filing – 12/18/2013: FY14 Qtr 3 Item# 5:
A letter was received on December 18, 2013 requesting an extension for 12/29/2013 to 3/28/2014. The
estimated cost is $375,000.00.
Original Filing – 9/10/2013: FY14 Qtr 1 Item# 82:
The Illinois Department of Corrections is requesting a 90 day continuation of the Global Positioning
Services (GPS) under contract # 0907034 for Parolees/and or committed felons with the current vendor,
BI Inc./Geo Group. Extending the GPS contract for 90 days allows for the review of the RFP and awarding
of a contract for both EM and GPS services. This contract will be terminated when the new contract is in
place. The original estimated cost is $375,000.00.
Signed Alyssa William-Schafer, Public Services Admin/Cood. For Sex Off.
Vendor BI Incorporated Notary 3/7/2013
Estimate Actual FY QTR
State $1,500,000.00 $0.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
49 CORRECTIONS - GENERAL OFFICE File 5/27/2014
Latest Filing –5/27/2014
The Final Total Cost of FY 14 Qtr 1 Item# 10 is $213,120.00.
Second Filing – 10/2/2013: FY14 Qtr 2 Item# 47:
A letter was received requesting an extension until 12/29/2013, estimated amount is $96,800.00.
Original Filing –7/5/2013: FY14 Qtr 1 Item# 10:
Illinois Correctional Industries is requesting emergency purchases mechanically separated chickens for
their meat processing plants at Vandalia, Menard, Hill and Western IL correctional facilities. These
products are needed in their production of food products that are supplies to IDOC and other state
facilities. The original estimated cost is $96,800.00.
Signed Jen Aholt, CEO IL Corr Industries
Vendor Advanced Commodities Notary 7/3/2013
Estimate Actual FY QTR
State $193,600.00 $213,120.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
50 CORRECTIONS - GENERAL OFFICE File 5/27/2014
Latest Filing – 5//27/2014:
The Final Total Cost of FY 14 Qtr 1 Item# 13 is $210,927.86.
Second Filing – 10/2/2013: FY14 Qtr 2 Item# 49:
A letter was received on Oct 2, 2013 requesting an extension for 10/8/2013 to 2/4/2014.
Original Filing – 7/15/2013: FY14 Qtr 1 Item# 13:
CMS State contract for casings and cook bags expired on 6-24-12. CMS is unable to provide a estimated
date for having a contract in place. The original estimated cost is $65,350.00.
Signed Jen Aholt, CEO of IL Corr Ind
Vendor Walsroder Packaging Notary 7/10/2013
Estimate Actual FY QTR
State $65,350.00 $210,927.86 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
51 CORRECTIONS - GENERAL OFFICE File 6/16/2014
Latest Filing – 6/16/2014:
The Final Total Cost of FY 14 Qtr 1 Item# 14 is $548,483.20.
Second Filing – 10/21/2013: FY14 Qtr 2 Item# 50:
A letter was received on October 2, 2013 requiting an extension for 10/5/2013 to 4/2/2014, estimated cost
is $474,401.98.
Original Filing – 7/15/2013: FY14 Qtr 1 Item# 14:
CMS State contract expired on 3-15-13 CMS has delegated the procurement back to ICI. IFB was
submitted to IDOC. No anticipated date is known for contract. The following products TVP (124 & 224)
soy and arson-s soy are needed in the daily production of meat produced by Hill, Western, Menard and
Vandalia industries for the entire IDOC and DJJ. Failure to get the product will result in the above
mentioned facilities not being able to provide for the institutions. The original estimated cost is
$190,788.50.
Signed Jen Aholt, CEO IL Corr Industries
Vendor GoodSource Notary 7/10/2013
Estimate Actual FY QTR
State $665,190.48 $548,483.20 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
52 CORRECTIONS - GENERAL OFFICE File 5/27/2014
Latest Filing – 05/27/2014:
The Final Total Cost of FY 14 Qtr 1 Item# 16 is $884,942.55
Second Filing – 10/02/2013: FY14 Qtr 2 Item# 51:
A letter was received on October 2, 2013 requesting an extension for 10/9/2013 to 2/5/2014.
Estimated cost is $366,680
Original Filing – 07/19/2013: FY14 Qtr 1 Item# 16:
To establish an Emergency Purchase for Wheat and White Flour (1,105,000) 22,100 bags, in order to
meet IL Correctional Industries needs. Wheat and White flour are needed raw materials for the production
of Bread, Buns and other food staples required to provide IL Dept of Corrections, IL Dept of human
Services, IL Dept of Juv Just, IL Dept of Veterans Affairs and various local School Districts, the bread they
need to serve meals. The original estimated cost is $275,000.00.
Signed Jen Aholt, CEO
Vendor Bianchi Milling, Inc. Notary 7/15/2013
Estimate Actual FY QTR
State $641,680.00 $884,942.55 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
53 CORRECTIONS - GENERAL OFFICE File 4/23/2014
Latest Filing – 04/23/2014:
The Final Total Cost of FY 14 Qtr 2 Item# 51 is $ 611,960.80
Second Filing – 4/23/2014 FY14 Qtr 1 Item# 16:
A letter was received on April 23, 2013 giving the final cost of FY 14 Qtr 1 Item# 16 as $272,981.75.
Third Filing – 10/2/2013 FY14 Qtr 2 Item# 51:
A letter was received on Oct 2, 2013 requesting an extension for 10/9/2013 to 2/5/2014, estimated cost is
$366,680.00.
Original Filing – 7/19/2013: FY14 Qtr 1 Item# 16:
To establish an Emergency Purchase for Wheat and White Flour (1,105,000) 22,100 bags, in order to
meet IL Correctional Industries needs. Wheat and White flour are needed raw materials for the production
of Bread, Buns and other food staples required to provide IL Dept of Corrections, IL Dept of human
Services, IL Dept of Juv Just, IL Dept of Veterans Affairs and various local School Districts, the bread they
need to serve meals. The original estimated cost is $275,000.00.
Signed Jen Aholt, CEO
Vendor Bianchi Milling, Inc. Notary 7/15/2013
Estimate Actual FY QTR
State $641,680.00 $884,942.55 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
54 CORRECTIONS - GENERAL OFFICE File 3/31/2014
Latest Filing – 3/31/2014:
The Final Total Cost of FY 14 Qtr 1 Item# 20 is $701,705.40
Original Filing – 7/31/2013: FY14 Qtr 1 Item# 20:
There is no current state master contract for ammunition. Our Academy is responsible for training cadet
classes and providing ammunition for facilities and mandatory requalification's. Currently the Training
Academy is running low on these two types of ammunition and there is an immediate need to order. We
found two vendors who can provide this ammunition at a reasonable cost to the State. The original
estimated cost is $271,350.00.
Signed Julie Kennedy, Purchasing Supervisor
Vendor Kiesler Police Supply & Ray O'Herron Notary 7/29/2013
Estimate Actual FY QTR
State $271,350.00 $701,705.40 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
55 CORRECTIONS - GENERAL OFFICE File 5/2/2014
Latest Filing – 5/2/2014:
The Final Total Cost of FY14 Qtr 2 Item# 11 is $21,093.00.
Original Filing – 1016/2013: FY14 Qtr 2 Item# 11:
A 90 day emergency continuation is necessary to avoid loss of federal funding, to ensure that there will be
no gap in delivery of clinical post release case management services to women inmates in the Moms and
Babies Program at the Decatur Correctional Center and to allow the IL Department of Corrections
sufficient time to rebid this contract with an RFP. TASC Inc. is the current case management services
vendor for the grant-funded Moms and Babies Program Expansion at Decatur CC. TASC is also the only
vendor in Illinois with the required DASA designated program licensure for clinical post release case
management services. The original estimated cost is $34,963.00.
Signed Debra Miller, PSA
Vendor TASC, Inc. Notary 10/9/2013
Estimate Actual FY QTR
State $34,963.00 $21,093.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
56 CORRECTIONS - GENERAL OFFICE File 5/12/2014
Latest Filing – 5/12/2014:
A letter was received on May 12, 2014 requesting an extension for May 14, 2014 to August 8, 2014.
Estimated cost is $194,283.32.
Second Filing – 2/11/2014: FY14 Qtr 3 Item# 9:
A letter was received on February 2, 2014 requesting an extension for February 13, 2014 to May 5, 2014.
Estimated cost is $194,283.32.
Original Filing – 11/22/2013: FY14 Qtr 2 Item# 14:
Uniformity had the contract for providing uniforms. They have recently gone out of business due to their
parent company filing for bankruptcy. In order to continue to keep staff in uniform, it is necessary to file
an emergency to purchase back ordered uniform pieces, fill current uniform replacement needs and future
order for cadet classes in the spring of 2014. Original estimated cost is $194,283.32.
Signed Julie Kennedy, Purchasing Supervisor
Vendor Ray O' Herron Co., Inc. Notary 11/19/2013
Estimate Actual FY QTR
State $582,849.96 $0.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
57 CORRECTIONS - GENERAL OFFICE File 5/2/2014
Latest Filing – 5/2/2014:
The Final Total Cost of FY 14 Qtr 3 Item# 8 is $18,934.48.
Original Filing – 1/29/2014: FY14 Qtr 3 Item# 8:
Energy Kit on a PVI Water Heater at Pittsfield Work Camp needs to be repaired or replaced along with
related flue pipes and water back flow preventers. Currently, maintenance staff has to keep resetting the
Water Heater when it breaks down. The Water Heater supplies hot water to two housing units which
includes 400 inmates. Original estimated cost is $15,000.00.
Signed Marvin Reed, Warden @ JCC
Vendor Doyle Plumbing Notary 1/10/2014
Estimate Actual FY QTR
State $15,000.00 $18,934.48 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
58 CORRECTIONS - GENERAL OFFICE File 5/27/2014
Latest Filing –5/27/2014:
The Final Total Cost of FY 14 Qtr 3 Item# 10 is $40,375.00.
Original Filing – 3/10/2014: FY14 Qtr 3 Item# 10:
To establish an Emergency Purchase for Wheat and White Flour (796,000 pounds) 14,300 Bags, in order
to meet Illinois Correctional Industries needs. Wheat and White Flour are needed raw materials for the
production of Bread, Buns and other food staples required to provide Illinois Department of Corrections,
Illinois Department of Human Services, Illinois Department of Juvenile Justice, Illinois Department of
Veterans Affairs, and various local School Districts, the bread they need to serve meals. This Emergency
Purchase is the result of no current contract in place for the purchase of said raw materials. So as not to
interrupt customer demands and prevent or minimize serious disruption to the Illinois Department of
Corrections and other State Agencies, it is imperative that the Emergency Purchase of the previously
mentioned Wheat and White Flour be made. The amount ordered will provide sufficient amounts of
Wheat and White Flour needed for the production and sales of various bread and bun products needed to
provide to IDOC, IDJJ, IDHS, Veterans Affairs, and various local School Districts over the next three
months, while the contract is being finalized by CMS. The original estimated cost is $184,000.00.
Signed Joe Aholt, CEO
Vendor Bianchi Milling, Inc. Notary 3/6/2014
Estimate Actual FY QTR
State $184,000.00 $40,375.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
59 HEALTHCARE AND FAMILY SERVICES, DEPT OF File 6/12/2014
Latest Filing – 6/12/2014:
A letter was received on June 12, 2014 requesting an extension from 7/1/2014 to 12/31/2014 the
estimated cost is $6,500,000.00.
Fourth Filing - 2/3/2014: FY 14 Qtr 3 Item # 66:
Reporting the final cost of the original affidavit time frame March 1, 2013 to May 29, 2013 of FY13 Qtr
3 Item# 52 is $3,197,771.85.
Third Filing – 12/10/2013:
Received a letter extending the time frame Jan 1, 2014 to June 30, 2014. Estimated cost $6,500,000.00.
Second Filing – 5/10/2013: FY14 Qtr 2 Item# 112:
Received a letter extending the time frame May 30, 2013 to Dec 31, 2013. Estimated cost $7,500,000.00
Original Filing –2/27/2013: FY13 Qtr 3 Item# 52:
Dental services are federally mandated for children (under age 21) under Early and Periodic Screening,
Diagnosis and Treatment program (EPSDT). EPSDT also requires states to provide outreach and access to
services, assuring appropriate utilization of preventive dental services and needed dental treatment
services. Comprehensive dental services must be provided to children. The current contract period
between HFS and DentaQuest expires February 28, 2013. There are no additional renewal options
available under the current contract. Original estimated cost $17,200,00.00.
Signed Brett M. Cox, State Purchasing Officer
Vendor DentaQuest of Illinois Notary 2/22/2013
Estimate Actual FY QTR
State $37,700,000.00 $0.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
60 STATE POLICE, DEPARTMENT OF File 6/24/2014
Latest Filing - 6/24/2014:
A letter was received on June 24, 2014 requesting an extension for 7/1/2014 to 9/30/2014 with an
estimated cost of $36, 000.00.
Third Filing - 12/27/2013: FY 14 Qtr 3 Item# 68:
The final total cost of FY 13 Qtr 4 Item# 40 is $53,454.64.
Second Filing - 8/13/2013: FY 14 Qtr 1 Item# 102:
This extends the contract's time frame 8/1/2013 to 6/30/2014 with an estimated cost of $200,000.00.
Original Filing - 05/14/2013: FY 13 Qtr 4 Item# 40:
The Illinois State Police (ISP) requires a 90 day contract with Boland Enterprises for the keying and
scanning of Firearm Owners Identification (FOID) card applications. The current contract with vendor
Rely Services Inc. which was established to include this time period, is being terminated early. This
emergency procurement is expected to start upon the effective date of termination of the current
contract. Until a new contract or alternative method is identified, there is a continued need for these
services in order for ISP to meet its statutory mandate. The Firearm Owners Identification Card Act, 430
ILCS 65/5, states that the Department of State Police shall either approve or deny all FOID card
applications within 30 days of receipt, and every applicant found qualified by the Department shall be
entitled to the issuance of a FOID card. Boland Enterprises has performed these services in the past and is
a qualified vendor. The original cost is estimated at $290,000.00.
Signed Hiram Grau, Director
Vendor Boland Enterprises Notary 5/10/2013
Estimate Actual FY QTR
State $526,000.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
61 STATE POLICE, DEPARTMENT OF File 4/16/2014
Latest Filing – 4/16/2014:
The Final Total Cost of FY 14 Qtr 1 Item# 37 is $193,761.66
Original Filing – 8/16/2013: FY14 Qtr 1 Item# 37:
This emergency purchase affidavit with LRS Consulting Services is to provide emergency contractual
resources to automate the identification and entry of prohibited persons into the Nation Instant Criminal
Background Check System. (NICS) and to assist with implementation of the Firearm Concealed Carry Act,
which law went into effect July 17, 2013. This is for NARIP Phase 2. LRS Consulting Services to provide
up to 14 contractual resources to automate the identification and entry of prohibited persons into the
National Instant Criminal Background Check Systems (NICS). The original estimated cost is $175,000.00.
Signed Hiram Grau, Director
Vendor Levi, Ray and Shoup Notary 8/13/2013
Estimate Actual FY QTR
State $175,000.00 $193,761.66 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
62 STATE POLICE, DEPARTMENT OF File 5/23/2014
Latest Filing – 05/23/2014:
The Final Total Cost of FY 14 Qtr 3 Item# 15 is $17,250.00.
Original Filing – 12/18/2013: FY14 Qtr 3 Item# 15:
The Illinois State Police (ISP) has been monitoring a new avenue source for funding cadet classes and has
determined it has sufficient resources to move forward with another cadet class in fiscal year 2014.
Accordingly, the ISP needs to prepare for Cadet Class 124 to begin February 2, 2014. Part of these
preparations requires securing a contract for psychological testing of Cadet Candidates pursuant to the
ISP's Occupational Medical Standards. The ISP's currently developing a Request for Proposal (RFP) for a
four-year contract for psychological testing but will not be able to complete that process in time for Cadet
Class 124 as the established start date does not allow sufficient time to identify parameters for the
contract, solicit bids, and identify a successful bidder. Because of budget restrictions, the start date for the
class cannot be changed. Further psychological testing is required by the ISP's Occupational Medical
Standards and has already been implemented for prior cadet classes. Given the potential for liability both
as it pertains to discrimination claims from past applicants and public safety claims, the ISP needs to
secure an emergency contract. The ISP recommends Campion-Barrow and Associates as they have
provided such services for Cadet Class 123 and demonstrated an understanding of the ISP's Occupational
Medical Standards as well as the relevant state and federal law. The original estimated cost is $18,750.00.
Signed Hiram Grau, Director
Vendor Campion-Barrow and Associates Notary 12/16/2013
Estimate Actual FY QTR
State $18,750.00 $17,250.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
63 STATE POLICE, DEPARTMENT OF File 6/5/2014
Latest Filing – 6/5/2014:
The Final Total Cost of FY 14 Qtr 3 Item# 16 is $6,977.42.
Original Filing – 2/28/2014: F14x Qtr 3 Item# 16:
The Illinois State Police (ISP) is currently in the second year of a two-year avionics contract with JA
Avionics in Aurora, Illinois. The contract was originally obtained using the small purchase method. The
ISP is also currently in the third year of a three year maintenance contract with Klemm Aero Repair,
which was publicly bid to begin in FY'12 (posting number 22021437). A medical condition with Kerns
Aero Repair mechanic has left him unable to perform some of the maintenance currently required for on
of the ISP's airplanes. Therefore the ISP utilized the existing contract with JA Avionics to perform this
work. When taken to JA Avionics for the aircraft's annual inspection, it was found that a FAA mandated
removal and repair of the exhaust systems is also required.
This unexpected repair will bring the repair to approximately $25,000 causing the ISP's exceed the
$50,000 limit on the contract with JA Avionics. The aircraft is used to provide critical aerial support for
ISP and all other law enforcement agencies in Illinois. Missions provided include missing person searches,
surveillance of criminal suspects, aerial photography details, air speed checks, drug interdiction details, and
transportation flights to more personnel for time sensitive reasons. This aircraft is currently at JA
Avionics and cannot be released from the facility until these repairs are made.
The original estimated cost is $25,000.00.
Signed Hiram Grau, Director of the IL State Police
Vendor Joliet Avionics, Inc. Notary 2/26/2014
Estimate Actual FY QTR
State $25,000.00 $6,977.42 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
64 TRANSPORTATION, DEPARTMENT OF File 4/23/2014
Latest Filing – 4/23/2014:
The Final Total Cost of FY 14 Qtr 3 Item# 17 is $34,400.55.
Original Filing –12/27/2013: FY14 Qtr 3 Item# 17:
Recent heavy rains followed by freezing temperatures have resulted in extensive pavement surface failures
in the right lane of both northbound and southbound I-57 in Marion County from Jefferson County Line
to approximately 9.5 miles north. The proposed work consists of providing traffic control. The
Department received numerous reports of extensive pavement failures on December 21, 2013. Upon
inspection, the Sector lead worker reported the same. District 8 Bureau of Operations did not have
sufficient forces, equipment, and traffic control devices to address the issues and contacted Traffic Control
Company to set-up lane closures and traffic control devices as required. The traffic control will remain in
place until the Department is able to retain a contractor to repair the pavement surface via emergency
affidavit/contract. Due to the emergency nature of the desired response is ensure the safety of the
motoring public and emergency first responders, quotations were not solicited. As the issues arose the
Saturday before Christmas, Traffic Control Company was selected because they were first to respond to
our calls, are pre-qualified and experienced, plus have the manpower, staffing and equipment to
immediately mobilize and complete the project. The original estimated cost is $200,000.00.
Signed Jeffery L. Klein, Deputy Director of Highways/Region 5
Vendor Traffic Control Company Notary 12/23/2013
Estimate Actual FY QTR
State $200,000.00 $34,400.55 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
65 TRANSPORTATION, DEPARTMENT OF File 4/10/2014
Latest Filing – 4/10/2014:
The Final Total Cost of FY 14 Qtr 3 Item# 18 is $211,133.75.
Original Filing – 1/8/2014: FY14 Qtr 3 Item# 18:
The district has had several snow call-outs in a row. The northern team sections are almost out of salt.
These units have ordered salt, but it is on backorder. Our vendors have been less than responsive to our
back-orders. We need to move the salt that we have on hand from southern locations in the district to
these northern locations. We have been told that the salt companies will not be able to fulfill our back
orders until next week. We are expecting more snow on January 2, and through the weekend. In order to
accomplish this transfer, we are going to rent trucks from several trucking companies. The original
estimated cost is $75,000.00.
Signed John Fortmann, Deputy Director, District 1
Vendor BBD Trucking Notary 1/2/2014
Estimate Actual FY QTR
State $75,000.00 $211,133.75 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
66 TRANSPORTATION, DEPARTMENT OF File 5/12/2014
Latest Filing – 5/12/2014:
The Final Total Cost of FY 14 Qtr 3 Item# 19 is $3,154,009.87
Original Filing – 1/16/2014: FY14 Qtr 3 Item# 19:
Recent heavy rains followed by intense snow and freezing temperatures have resulted in extensive
pavement surface failures in northbound and southbound I-57 within Marion County from the Jefferson
County Line to approximately 9.6 miles north near US 50. The proposed work will consist of proving
traffic control, pavement rolling, partial depth patching, full-depth patching, asphalt resurfacing and
pavement marking necessary to restore the pavement to safe operating condition. The original estimated
Signed Jeffery L Kelm, Deputy Director of Highways/Region 5
Vendor Howell Paving, Inc. Notary 1/14/2014
Estimate Actual FY QTR
State $4,000,000.00 $3,154,009.87 14 4
Federal Cost $0.00 $0.00
67 TRANSPORTATION, DEPARTMENT OF File 6/17/2014
Latest Filing – 4/17/2014:
The Final Total Cost of FY 14 Qtr 3 Item# 20 is $ 4,171,147.67.
Original Filing – 1/17/2014: FY14 Qtr 3 Item# 20:
The freeze thaw cycle with an approximate 40 degree temperature swing combined with the rain received
on January 10, 2014 caused serious failure of approximately 9 miles of bituminous surface course on
Interstate 80 between mile post 73 and mile post 97. For the safety of the traveling public, maintenance
forces have set up lane closures and continue to make temporary repairs with cold mix. In order to
protect public safety and preserve the interstate infrastructure the surface course will need to be removed
and replaced in these areas. The Department had solicited bids from local contractors. The original
estimated cost is $4,200,000.00.
Signed Paul A. Leole, Deputy Director - Region 2 Engineer
Vendor Advanced Asphalt Company Notary 1/15/2014
Estimate Actual FY QTR
State $4,200,000.00 $4,171,147.67 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
68 TRANSPORTATION, DEPARTMENT OF File 6/24/2014
Latest Filing – 6/24/2014:
The Final Total Cost of FY 14 Qtr 3 Item# 22 is $672,828.94.
Original Filing – 2/20/2014: FY14 Qtr 3 Item# 22:
The condition of Interstate 74 in McLean, Piatt and Dewitt Counties, Mattis Avenue in the City of
Champaign, and Springfield Avenue in the City of Champaign have deteriorated rapidly and unexpectedly
over the winter of 2013-14. The condition of these routes has deteriorated to the point that they are a
hazard to the traveling public. The temporary patching material available to the District Operations staff
does not last more than a few days on any of these routes and the Department continues to spend
resources and material trying to repair the same locations. There have been crashes and vehicle damage
claims on these routes that may be attributable to the condition of the roadway. The original estimated
cost is $657,517.35.
Signed Joseph E. Crowe, Deputy Director of Highways, Region 3
Vendor Cross Construction, Inc. Notary 2/18/2014
Estimate Actual FY QTR
State $657,517.35 $672,828.94 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
69 TRANSPORTATION, DEPARTMENT OF File 5/21/2014
Latest Filing – 5/21/2014:
The Final Total Cost of FY 14 Qtr 3 Item# 23 is $552,846.31.
Original Filing – 2/25/2014: FY14 Qtr 3 Item# 23:
Extremely harsh winter conditions have nearly depleted IDOT's salt supply in District 1. IDOT was able
to obtain 5,000 tons of salt from a contract vendor. The salt is located in Superior, WI. Trucking
services will be required to move the salt from Superior, WI to Oak Brook, IL. Bids from the trucking
services were solicited from 128 vendors listed in CMS's listing of Small Businesses, additional trucking
associations in Minnesota, Wisconsin and Illinois were contacted and asked to solicit their members. The
original estimated cost is $544,306.50.
Signed James M. Reinhart, Deputy Director, IDOT Div. of Highways
Vendor Various Notary 2/19/2014
Estimate Actual FY QTR
State $544,306.50 $552,846.31 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
70 CAPITAL DEVELOPMENT BOARD File 5/30/2014
Latest Filing – 5/30/2014:
The Final Total Cost of FY 14 Qtr 1 Item# 40 is $208,424.00.
Second Filing – 10/15/2013: FY14 Qtr 2 Item# 84:
A letter was received on November 15, 2013 adding A & R Mechanical Contractors and increasing the
estimated cost by additional $200,00.00.
Original Filing – 9/26/2013: F14 Qtr 1 Item# 40:
On 9-17-2013, the Department of Corrections (DOC) reported that the Danville Correctional Center
underground piping that serves the Industries Building and Vehicle Maintenance Building ruptured in
unknown locations leaving both buildings without heat or hot water. The rupture occurred on the evening
of September 16th.The underground piping system has had small leaks, but the rupture has forced parts of
the system to be shut down. The system has been in need of repairs but a repair project has not been
authorized. A letter was received on Oct. 15, 2013 revising the original EP, A & R Mechanical
Contractors has been added. The original estimated cost is $5,000.00.
Signed Gus Behnke, Chief Fiscal Officer
Vendor G H R Eng & Assoc & A & R Mechanical Notary 9/24/2013
Estimate Actual FY QTR
State $205,000.00 $208,424.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
71 CAPITAL DEVELOPMENT BOARD File 6/10/2014
Latest Filing –6/10/2014:
The Final Total Cost of FY 14 Qtr 3 Item# 24 is $15,190.00.
Original Filing – 3/7/2014: FY14 Qtr 3 Item# 24:
On February 15, 2014 the server for the building automation system controlling the security and HVAC
systems of Alton Mental Health Center failed leaving facility staff with very little control over the
systems. The control center is not able to open doors in the event of an emergency and the HVAC
system can only be monitored from the Chief Engineer's office. Access and movement within the facility
is now a manual function with additional staff being given keys to replace electronic security mechanisms.
This has greatly disrupted normal operating procedures and increases the risk of harm to facility
personnel and patients/residents, all of which is creating a serious disruption in critical state services.
Vendor #1 has been selected to assess the current situation and recommend solutions restricted to critical
components of the building automated system causing the disruption in normal state services to include
lead times and estimated costs, and may include professional services to implement solutions necessary as
they are a full service engineering firm.
This project began through the emergency selection of an Architect/Engineer ("A/E") which exempts the
selection from a 14-day solicitation required through Qualification-Based Selection ("QBS"). Considering
the time frame needed for the selection, negotiation and execution of an A/E contract, an evaluation of
the failed building automation and HVAC systems under the existing processes would likely not begin for
several months. For this reason, an emergency procurement is necessary to ensure that an assessment of
the system failures take place immediately. The original estimated cost is $20,000.00.
Signed Gus Behnke, Chief Fiscal Officer
Vendor Woolpert, Inc. Notary 3/6/2014
Estimate Actual FY QTR
State $20,000.00 $15,190.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
72 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE File 4/15/2014
Latest Filing – 4/15/2014:
The Final Total Cost of FY 14 Qtr 3 Item# 26 is $195,223.59.
Original Filing – 1/13/2014: FY14 Qtr 3 Item# 26:
The Illinois Tollway is currently without a Roadway Abrasives contract. The previous contract expired
December 2, 2013. In November/December 2013 the Tollway had enough material on hand for a normal
winter season, however, the near-record snowfall and extremely cold temperatures experienced so far and
so early in this winter season have depleted our inventory. A Small Purchase (13-0252) was executed for
the previous immediate need, but it is not sufficient to provide enough material for the remainder of the
2013-2014 winter season. Thelen Material abrasives meet all product specifications. Thelen was the
vendor for the recent Small Purchase and was also the lowest most responsive bidder on a recent invitation
for Bid issued by the Tollway (IPB reference #22031734). The IFB is in the process of being awarded,
however, it is not yet available for immediate use.
Roadway abrasives are an integral part of the tollway's snow and ice control operation. Using them
ensures that the roads are clean and safe for paying customers, diminishing the possibility of increased
accidents and lawsuits resulting from unsafe driving conditions. Already this winter season, frequent snow
storms in the Chicagoland area coupled with exceptionally cold weather have reduced inventory levels
dramatically. This procurement is time-sensitive and critical to the mission of the Tollway by ensuring a
safe driving surface on all toll roads during the winter season. Abrasives, used in conjunction with other
maintenance materials, help avoid any disruption to the free flow of traffic throughout the Tollway's
system. As more product is needed, it was recommended that an emergency purchase should accommodate
all product demand for the remainder of the 2013-2014 winter season. As soon as the new IFB contract
(referenced above) is in place, the Tollway will stop using this emergency contract and will start using the
new IFB contract. The original estimated cost is $158,358.00.
Signed John Donato, Chief of Procurement
Vendor Thelen Materials, LLC Notary 1/6/2014
Estimate Actual FY QTR
State $158,358.00 $195,223.59 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
73 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE File 5/14/2014
Latest Filing – 6/19/2014:
The Final Cost of FY 14 Qtr 3 Item # 27
A letter was received on June 19, 2014 reporting the final cost of the original filing as $155,879.68.
Second Filing -5/14/2014:FY 14 Qtr 4 Item# 27
A letter was received on May 14, 2014 requesting an extension for May 17, 2014 to September 13, 2014.
Estimated cost is $300,000.00.
Original Filing – 2/21/2014: FY14 Qtr 3 Item# 27:
The services provided by the vendor include the repair of critical traffic management and security
infrastructure. This infrastructure includes approximately 1,000 cameras monitoring 72 field sites and 286
center-line miles of roadway, 250 roadside traffic sensors, 39 overhead Dynamic Message Signs and many
other ancillary equipment items. This equipment monitors Tollway property and records all cash-
collection activity in the field for review by Tollway audit and security personnel. Meade Electric
Company was selected because they are the incumbent contractor performing this work for the past five
years, they have available experienced field crews, equipment, spare parts, and special tools needed to
perform the work with no mobilization effort, and they are willing to perform the work under the terms of
the existing contract. This critical infrastructure is comprised of thousands of individual pieces of
equipment and requires constant repair services in order to maintain the highest level of operational status.
Equipment failures occur at a frequency greater than one per day and at least two failures per week must
be referred to the maintenance contractor for resolution. Any single failure, depending upon its location,
could disable one several, or even many cameras, traffic sensors, or Dynamic Message Signs, causing the
potential loss of communication with the public or loss of the ability of Tollway audit and security
personnel to maintain oversight over Tollway property or assets in the field. The original estimated cost
Signed John Donato, Chief of Procurement
Vendor Meade Electric Company, Inc. Notary 2/14/2014
Estimate Actual FY QTR
State $525,000.00 $0.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
74 UNIVERSITY OF ILLINOIS File 6/17/2014
Latest Filing – 6/17/2014:
A letter was received on June 17, 2014 requesting an extension for Oct 1, 2013 to June 30, 2014.
Estimated amount is $54,633,750.00.
Original Filing – 7/9/2013: FY14 Qtr 1 Item# 49:
There is a need to provide pharmaceutical temporarily on an emergency basis at (9) University-operated
pharmacies and clinics located on the UIC campus. These pharmacies as a whole provide an estimated
20,000 prescriptions monthly to the community. The University needs State authority through a sole
source process to purchase these pharmaceuticals utilizing Federally approved 340B pricing that is
available through the wholesale supplier, McKesson Corp. The 340B drug pricing is controlled by the
federal government so that all approved entities pay the same pricing. These drug supplies have previously
been purchased through McKesson utilizing the UHC/Novation Group Purchasing Organization contract
pricing, but changes in Federal regulations require the University to stop utilizing GPO contract pricing at
these locations in order to receive 340B Federal pricing. The original estimated amount is $18,061,250.00.
Signed Heather Haberaecker, Exec Asst VP
Vendor McKesson Corp. Notary 7/2/2013
Estimate Actual FY QTR
State $72,694,000.00 $0.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
75 UNIVERSITY OF ILLINOIS File 6/17/2014
Latest Filing – 6/17/2014:
The Final Total Cost of FY 14 Qtr 1 Item# 55 is $19,435.00.
Original Filing – 7/9/2013: FY14 Qtr 1 Item# 55:
There is a need for continual commodity purchase of natural gas for the UIC Campus buildings and power
plants by the existing Authorized supplier, Peoples Gas, Light and Coke Co. University of IL utilities
management is evaluating natural gas supply sourcing methods, including the State of IL CMS master
contract. The original estimated cost is $150,000.00.
Signed Heather Haberaecker, Exec Asst VP
Vendor Peoples Gas, Light and Coke Co. Notary 7/2/2013
Estimate Actual FY QTR
State $150,000.00 $19,435.00 14 4
Federal Cost $0.00 $0.00
76 UNIVERSITY OF ILLINOIS File 6/17/2014
Latest Filing – 6/17/2014:
The Final Total Cost of FY 14 Qtr 1 Item# 54 is $58,729.08.
Original Filing – 7/9/2013: FY13 Qtr 1 Item# 54:
There is a need for the continual commodity purchase of electricity for the UIC buildings and power plants
by the existing authorized supplier, Commonwealth Edison. University of IL management is evaluating
electricity supply sourcing methods, including the State of IL CMS master contract. The original estimated
cost is $200,000.00.
Signed Heather Haberaecker, Exec Asst V P
Vendor Commonwealth Edison Notary 7/2/2013
Estimate Actual FY QTR
State $200,000.00 $58,729.08 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
77 UNIVERSITY OF ILLINOIS File 5/23/2014
Latest Filing – 5/23/2014:
The Final Total Cost of FY 14 Qtr 1 Item# 53 is $1,035,048.00.
Original Filing – 7/9/2013: FY14 Qtr 1 Item# 53:
Various medical supplies are patented and are required for use in surgical procedures in the University of IL
Hospital and Health Sciences System. Coronary stents, guidewires and catheters, Medtronic spine
products, cardiac pacemakers and defibrillators and many others. Original estimated cost is $1,750,000.00.
Signed Heather Haberaecker, Executive Asst VP
Vendor Medtronic Sofamor Danek Notary 7/2/2013
Estimate Actual FY QTR
State $1,750,000.00 $1,035,048.00 14 4
Federal Cost $0.00 $0.00
78 UNIVERSITY OF ILLINOIS File 6/17/2014
Latest Filing – 6/17/2014:
A letter was received on June 17, 2014 requesting an extension for October 1, 2013 to June 30, 2014.
Estimated amount is $4,950,000.00.
Original Filing – 7/9/2013: F14 Qtr 1 Item# 48:
There is a need to provide pharmaceuticals temporarily on an emergency basis to the UIC Cancer Center
at the MacNeal Clinic located at 6801 W. 34th St., Berwyn, IL. The MacNeal Clinic offers Hematology
and Medical Oncology services to the public. These drug supplies have previously been purchased through
McKesson utilizing the UHC/Novation Group Organization contract pricing, but the specialty pricing is
discounted below the level of the GPO contract and that lower pricing is needed to economically operate
the MacNeal Clinic. The original estimated cost is $1,650,000.00.
Signed Heather Haberaecker, Exec Asst VP
Vendor McKesson Corp. Notary 7/2/2013
Estimate Actual FY QTR
State $6,600,000.00 $0.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
79 UNIVERSITY OF ILLINOIS File 6/18/2014
Latest Filing – 6/18/2014:
The Final Total Cost of FY 14 Qtr 2 Item# 20 is $95,142.73.
Original Filing – 10/8/2013: FY14 Qtr 2 Item# 20:
The ET24 Turbo charger unit started to disintegrate and sent metal flying out of the engine housing.
Immediate shut down occurred and the OEM vendor Cameron, Turbo Compression Division was called to
inspect the Zyglo turbine blades and impellers. Based upon the inspected damage, a decision was made to
disassemble the Turbocharger and take it to the Cameron facility for thorough inspection and to undergo
various testing of all components. On Oct. 1 the Physical Plant Administration notified Purchasing of
their decision to purchase the Turbocharger repairs from the OEM vendor, Cameron and a Purchase Order
was issued. The original estimated cost is $91,616.08.
Signed Kevin Fair, Dir of Purchasing
Vendor Cameron International Corp. Notary 10/8/2013
Estimate Actual FY QTR
State $91,616.08 $95,142.73 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
80 UNIVERSITY OF ILLINOIS File 6/18/2014
Latest Filing – 6/18/2014:
The Final Total Cost of FY 14 Qtr 2 Item# 23 is:$871,661.18.
Original Filing – 10/18/2013: FY14 Qtr 2 Item# 23:
This is for ongoing excavation work at the intersection of Polk and Wolcott on a compensation pipeline
noted considerable rust and deterioration to the adjacent condition of the steam pipeline. Further
excavation revealed that an estimated 200 feet of the steam pipeline showed considerable rust and
deterioration. Considering the high cost of excavation, it was deemed fiscally responsible to replace the
steam pipeline as it has the potential to be a life safety risk. The original estimated cost is $871,661.00.
Signed Kevin Fair, Interim Dir
Vendor Leopardo Co. Notary 10/15/2013
Estimate Actual FY QTR
State $871,661.00 $871,661.18 14 4
Federal Cost $0.00 $0.00
81 UNIVERSITY OF ILLINOIS File 6/23/2014
Latest Filing – 6/23/2014:
The Final Total Cost of FY 14 Qtr 2 Item# 26 is $510,034.00.
Original Filing – 11/15/2013: FY14 Qtr 2 Item# 26:
The need for this emergency purchase is to purchase clinic cabinetry to complete the final phase of the
renovation and re-equipping of the care clinics, where dental student clinical education and patient care
occur. The original estimated cost is $864,755.00.
Signed Heather Haberaecker, Exec Asst Vice President
Vendor Pelton & Crane, Inc. Notary 11/12/2013
Estimate Actual FY QTR
State $864,755.00 $510,034.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
82 UNIVERSITY OF ILLINOIS File 6/17/2014
Latest Filing – 3/27/2014:
An extension request was made on 3/27/2014 for March 31, 2014 to July, 2014. Estimated cost is
$119,849.00.
Original Filing – 12/9/2013: FY14 Qtr 3 Item# 32:
The University of Illinois Hospital & Health Sciences System (UIHHSS) utilizes 44 specialized X-Ray
equipment items in diagnostic radiological patient treatment. GE Healthcare, the original equipment
manufacturer, has provided service, support and preventive maintenance for this equipment since 2007.
The current service contract expires on December 31, 2013. This emergency procurement is needed to
provide ongoing service until a competitive solicitation is completed and awarded. GE Healthcare was
selected because service protocols are inherently proprietary and ongoing maintenance and support is best
provided by the original manufacturer. The competitive solicitation is forthcoming. The original
estimated cost is $359,548.44.
Signed Kevin Fair, Interim Director of Purchasing
Vendor GE Healthcare Inc. Notary 12/5/2013
Estimate Actual FY QTR
State $479,397.00 $0.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
83 UNIVERSITY OF ILLINOIS File 6/3/2014
Latest Filing – 6/3/2014:
The Final Total Cost of FY 14 Qtr 3 Item# 35 is $295,577.00.
Original Filing – 2/19/2014: FY14 Qtr 3 Item# 35:
A broken overhead pipe in the GI Lab caused severe water damage to fluoroscopic equipment and rendered
it beyond repair as its electronic cabinet and imaging system were deemed useless. The fluoroscopic
equipment is used for diagnosis and treatment of various gastrointestinal diseases including bile and
pancreatic ducts such as tumors or stenosis; Double Balloon (treatment of gastrointestinal bleeding, mass,
foreign body removal) and stenting (treatment of cancers) procedures. Currently, all elective procedures
have been cancelled until the equipment can be replaced. The University of Illinois Hospital & Health
Sciences System has similar equipment manufactured by both GE Healthcare and Siemens Medical in the
Radiology unit but the equipment is 80%-90% fully utilized. Consequently the emergency purchase to
replace this equipment is necessary for patient care. The original estimated cost is $295,577.00.
The Hospital staff have evaluated replacement equipment on the basis of accessibility and placement
within the GI Lab and have determined that the purchase of the Siemens Medical equipment is appropriate.
The original estimated cost is $295,577.00.
Signed Kevin Fair, Interim Director of Purchasing
Vendor Siemens Medical Solutions USA, Inc. Notary 2/18/2014
Estimate Actual FY QTR
State $295,577.00 $295,577.00 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014
84 UNIVERSITY OF ILLINOIS File 6/18/2014
Latest Filing – 6/18/2014:
The Final Total Cost of FY 14 Qtr 3 Item# 37 is $108,551.82.
Original Filing – 3/18/2014: FY14 Qtr 3 Item# 37:
Emergency purchase JCM318 was declared in order to purchase from Medivators Inc. a GI
(Gastrointestinal) lab scope cleaning system for the University of Illinois Hospital. This equipment is used
to clean (and sterilize) GI Scope instrumentation after patient procedures. The reasons for the emergency
are as follows. The GI Lab has been using a GI Lab Scope cleaning system that was at the end of its useful
life. The Hospital was awaiting delivery on a replacement system ordered eight months ago. Two events
occurred that contribute to this emergency condition are: 1) The cleaning system was destroyed in a
flood reported which occurred on February 19, 2014 (reference Emergency Procurement JCM 286); 2)
On February 28, 2014 the vendor holding the purchase order for the replacement system notified the
Hospital that the long overdue order of the replacement had a defect/recall and could not be shipped to the
Hospital.
An interim solution involving the transport of contaminated scopes to and from the UI Hospital Central
Sterile Department, two floors below the GI Lab is not an effective solution long term on account of risks
of damage to this sensitive instrumentation during transport, for reasons of infection control and for
turnaround time between procedures. Consequently there is an immediate need for another cleaning
system.
The Emergency purchase price from Medivators Inc. is $110,068 plus shipping so this emergency request
Signed Kevin Fair, Interim Director of Purchasing
Vendor Medivators Notary 3/14/2014
Estimate Actual FY QTR
State $114,000.00 $108,551.82 14 4
Federal Cost $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1, 2014 through June 30, 2014