$13,910.00.
Signed By: Rosalind Cook, Leasing Rep., CMS Property Management
Vendor: Burbank Manor LTD, II
Notary Date: 9/16/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $0.00 |
Estimate |
Date $13,910.00 |
Final Cost $13,910.00 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 10/6/2014
Signed By: Jeffrey Miller, Leasing Rep., CMS, Property Management
Vendor: Cagnoni Reyhan Partnership
Notary Date: 10/1/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $0.00 |
Estimate |
Date $320,487.50 |
Final Cost $320,487.50 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 12/19/2014
Signed By: David Hernandez, Space Planner/Property Management
Vendor: American Asset Management Services Corp
Notary Date: 11/21/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $0.00 |
Estimate |
Date $53,503.66 |
Final Cost $53,503.66 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 12/22/2014
Signed By: David Hernandez, Leasing Representative-PM
Notary Date: 12/15/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $0.00 |
Estimate |
Date $36,049.29 |
Final Cost $36,049.29 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 10/31/2014
Signed By: Sharon Clanton, Senior State Purchasing Officer
Vendor: Chrysalis Consulting Group
Notary Date: 10/27/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $0.00 |
Estimate |
Date $244,204.00 |
Final Cost $244,204.00 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 10/6/2014
A letter was received on November 24, 2014 reporting the actual cost expended of $56,147.43 for Campanella
& Sons Inc. for dates 05/13/2013 to 08/10/2013 leaving an estimated balance for Thelen Sand and Gravel, Inc. of $1,200,000.00.
Original Filing - 10/06/2014:
The Department of Natural Resources requires emergency services at Illinois Beach State Park, located in Zion, Illinois. Stretching for 6.5 miles along the sandy shore of Lake Michigan in northeast Illinois, Illinois Beach State Park encompasses the only remaining beach ridge shoreline left in the State. The IL Beach State Park is divided into two units. The south unit contains the main beach with direct public access. Due to weather conditions and the ebb and flow of the lake, the main beach is susceptible to erosion. Erosion became quite severe during late summer and a plan of work to nourish the beach with sand was being developed. The main water and sewer lines are located N-S along the shoreline, east of the main parking lot. On September 30, 2014, lake waves caused the waterline to break it in several pieces, leaving Illinois Beach State Park and Resort without water. Installation of a temporary 8' above ground waterline, expanding approximately 1,500 feet, began on September 30, 2014 by vendor, Campanella & Sons, Inc. at an estimated cost of $300,000.00 and Thelen Sand and Gravel Inc. at an estimated cost of $1,200,000.00. This Emergency Purchase has an expected start date of 09/30/2014 through 12/28/2014 with an original estimated cost of $1,500,000.00.
Signed By: Craig Foxall, SPO-Department of Natural Resources
Vendor: Campanella & Son, & Thelen Sand & Gravel
Notary Date: 10/3/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $1,500,000.00 |
Estimate $1,256,147.43 |
Date $56,147.43 |
Final Cost $0.00 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 10/8/2014
On December 15, 2014, a letter was received in the same filing quarter, reporting the actual cost expended for dates 10/14/2014 through 12/31/2014 is $281,485.00.
Original Filing - 10/08/2014:
The Department of Natural Resources requires emergency services of drilling and grouting on IL Highway 15 in St. Clair County. This project will abate the hazardous conditions under the roadway due to a pit-type subsidence. Mine voids in the area are believed to be approximately 55 feet deep relative to the road surface with the coal seam approximately 6 feet thick. This project shall consist of stage grouting of loose consolidated soils within the collapse zone and grout infill of mine voids in the vicinity of the pit collapse. The Department shall work with the IL Department of Transportation to coordinate the work schedule and the rerouting of traffic on IL Highway 15. The vendor selected, Rembco GeoTechnical Contractors, Inc. provided the lowest bid and is qualified to perform the services in the time frame required. Eight qualified vendors were contacted; three bids were received. This Emergency Purchase has an expected start date of 10/14/2014 through 12/31/2014 with an original estimated cost of $237,535.00.
Signed By: Craig Foxall, SPO-Department of Natural Resources
Vendor: Rembco GeoTechnical Contractors, Inc.
Notary Date: 10/6/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $237,535.00 |
Estimate |
Date $281,485.00 |
Final Cost $281,485.00 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 10/6/2014
Signed By: Bryan Questelle, Business Administrator of IYC Harrisburg
Vendor: Orbis Partners Inc
Notary Date: 9/30/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $75,000.00 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 10/1/2014
Pontiac Correctional Center is a facility that houses some 1,200 maximum security and 500 medium security offenders. The facility has a water main break behind the Program Building and this repair needs to be done immediately to avoid further damage. This Emergency Purchase covers the date of 11/06/2012 through 02/01/2013 with an estimated cost of $25,055.00.
Signed By: Randy Pfister, Acting Warden of Pontiac CC
Vendor: NES Incorporated
Notary Date: 12/6/2012
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $25,055.00 |
Estimate |
Date $25,055.00 |
Final Cost $25,055.00 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 11/14/2014
Dwight Correctional Center housed approximately 1,000 offenders and through normal operations the facility generated a large amount of waste that had to be appropriately disposed with a responsive and responsible vendor. The vendor's contract (American Disposal Services #6007006) was scheduled to end June 30, 2012, however due to the scheduled closure of Dwight Correctional Center the contract was extended for 90 days. The facility was initially scheduled to close August 31, 2012, but that date was temporally delayed. This service was needed to prevent and minimize serious disruption of State services. The original estimated cost is
$8,000.00.
Signed By: Tim Wood, Business Administrator
Vendor: American Disposal
Notary Date: 10/28/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $8,000.00 |
Estimate |
Date $11,314.00 |
Final Cost $11,314.00 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 11/14/2014
On December 10, 2014, a letter was received in the same reporting quarter, reporting the actual cost expended for dates 11/04/2014 through 02/02/2015 is $29,311.00.
Original Filing: 11/17/2014
This Emergency Purchase is for roof repair at Western Illinois Correctional Center/Clayton Work Camp. Many areas of the roof are loose, and this is causing excessive leaking, leading to microbiological growth. This is a safety issue for the inmates and employees. This Emergency Purchase has an expected start date of 11/04/2014 through 02/14/2015 with an original estimated cost of $29,311.00.
Signed By: Jeff Korte, Warden
Vendor: Trotter General Contracting Inc
Notary Date: 11/6/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $29,311.00 |
Estimate |
Date $29,311.00 |
Final Cost $29,311.00 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 11/20/2014
Signed By: James Luth, Warden
Vendor: Henson Robinson Company
Notary Date: 11/14/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $13,230.00 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 10/17/2014
Signed By: William Strahle, Agency Procurement Officer
Notary Date: 10/9/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $150,000.00 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 11/21/2014
Signed By: William Strahle, DHS Procurement Officer
Vendor: Schemel-Tarrillion, Inc.
Notary Date: 11/20/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $75,000.00 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 11/21/2014
Signed By: William Strahle, DHS Procurement Officer
Vendor: Kluber, Inc.
Notary Date: 11/20/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $150,000.00 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 11/10/2014
Signed By: Harold Wilson,
Vendor: Whelan Security
Notary Date: 10/28/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $120,000.00 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 12/10/2014
Signed By: Roger Driskell, Deputy Director, IDOT
Vendor: Sangamo Construction Co.
Notary Date: 12/5/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $1,000,000.00 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 10/6/2014
The original emergency start date of 10/01/2012 that was renewed and went through 06/30/2013 for necessary dairy products for the veterans at the Illinois Veteran Home in Quincy. The original affidavit and final 90 affidavits were both posted, but the affidavit and the posting notice for the final emergency extension was never completed. This affidavit is to post notice of estimated and final spend on the emergency extension. The Original 90 day period 10/02/2012 through 12/29/2012 had been finalized. This Emergency Purchase covers the date of 12/30/2012 through 06/30/2014 with estimated cost of $90,000.00.
Signed By: Deborah Miller, Chief Financial Officer
Vendor: Prairie Farms Dairy, Inc.
Notary Date: 10/3/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $90,000.00 |
Estimate |
Date $74,059.41 |
Final Cost $74,059.41 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 10/27/2014
Several firms were invited to bid based on their availability, experience and location. The actual total cost is
$255,600.00.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Designed Roofing Systems, Inc.
Notary Date: 10/24/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $0.00 |
Estimate |
Date $255,600.00 |
Final Cost $255,600.00 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 10/24/2014
$295,120.78. The Tollway’s Consulting Engineer, AECOM, reviewed each proposal and recommended Lorig to perform the repair work. The Tollway’s Engineering Department concurred with this recommendation. The Tollway estimates seven weeks for the completion on the repair work. This Emergency Purchase has an expected start date of 20/24/2014 through 01/22/2015 with an original estimated cost of $142,000.00.
Signed By: John Donato, CPO
Vendor: Lorig Construction Company
Notary Date: 10/23/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $142,000.00 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 10/6/2014
On November 17, 2014 a Final Actual Cost was received from the Northern Illinois University for the dates of 09/15/2014 through 10/15/2014 stating the Actual Total Cost of this Emergency Purchase is $80,650.00.
Original Filing - 10/06/14:
The lower main mechanical room at Huskie Stadium was flooded on 09/13/2014 due to a ruptured underground soft water line. Replacement of all pumps, motors, starters, valves, actuators, sensors, gauges, control boards and insulation was immediately required to prevent further damage from mold, restore this area and provide heat and hot water to Huskie Stadium. Energy Systems Group was the vendor selected to perform the work, as this vendor had replaced the damaged items last summer and had the information, knowledge and subcontractors in place to expedite repairs from the flooding. This Emergency Purchase has an expected start date of 09/15/2014 through 10/15/2014 with an original estimated cost of $80,650.00.
Signed By: Kent Clapsaddle, Acting Co-Director of Procurement SVS.
Vendor: Energy Systems Group
Notary Date: 9/30/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $80,650.00 |
Estimate |
Date $80,650.00 |
Final Cost $80,650.00 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 12/22/2014
Signed By: Michele Danza, Director of Procurement
Vendor: Lipman Hearne, Inc.
Notary Date: 12/18/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $0.00 |
Estimate |
Date $814,000.00 |
Final Cost $814,000.00 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 10/31/2014
The University of Illinois Hospital Otolaryngology Surgeons has used Advanced Bionics HiReslolution, Sound and Harmony cochlea (ear) implant systems for patients with acute hearing since 2011. A sole source procurement for the hospital prospective requirement of this product is in the process of review. This emergency purchase is for an interim period until Sole Source Procurement # 284jCM is reviewed, approved and awarded. This emergency will accommodate three surgical procedures that are scheduled during the interim period. This Emergency Purchase covers the date of 07/08/2014 through 08/30/2014 with an estimated cost of $200,000.00.
Signed By: Kevin Fair, Interim Director of Purchasing
Vendor: Advanced Bionics LLC
Notary Date: 7/8/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $200,000.00 |
Estimate |
Date $134,000.00 |
Final Cost $134,000.00 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 10/31/2014
The University awarded a contract for Specialty pharmaceuticals from McKesson. This emergency/quick purchase was required due to a situation in which immediate action was needed to prevent any disruption in University services. Three Ambulatory Care pharmacies, MacNeal Cancer Center; the Oncology Pharmacy and the Eye & Ear Infirmary utilize the McKesson Specialty pharmaceuticals for patient prescriptions. The emergency purchase request is for the period until sole source reference #384JCM is reviewed, approved and awarded. The specialty pharmaceuticals are differentiated from standard pharmaceuticals in three ways: Drug Cost, Limited Allocation, and FDA regulation protocols. This Emergency Purchase covers the date of 07/07/2014 through 08/30/2014 with an estimated cost of $900,000.00.
Signed By: Kevin Fair, Interim Director of Purchasing
Vendor: McKesson Specialty Division
Notary Date: 7/7/2014
State Cost: $900,000.00
Paid To
Date
Actual Final Cost
$941,404.12
FY QTR
15 2
Federal Cost
$0.00
$0.00
Updates To
Previously Filed Emergency Purchases
File Date: 12/10/2014
Latest Filing: 12/10/2014:
A letter was received on December 10, 2014 reporting the actual cost expended for dates 06/14/2011 through 06/13/2012 is $1,057,230.00.
Original Filing - 12/20/2011: FY12, Qtr 2, Item# 6:
Continued network and data communications to State agencies, boards and commissions and other constituents, including schools and libraries while services are transitioned to vendors under contract from the Statewide Telecom Network Voice & Data Services solicitation. The agency will transition services monthly, such that the actual cost will likely be substantially less than the estimated cost.
Signed By: Phillip Kaufmann, SPO
Vendor: Sprint
Notary Date: 12/15/2011
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $355,182.12 |
Estimate |
Date $1,057,230.00 |
Final Cost $1,057,230.00 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 12/10/2014
Latest Filing - 12/10/2014:
A letter was received on December 10, 2014 reporting the actual cost expended for dates 07/01/2012 through 12/27/2012 is $2,145,807.00.
Second Filing: 09/25/2012: FY13, Qtr 1, Item#20
Letter received extending this emergency purchase from 09/29/2012 to 12/27/2012.
Original Filing: 07-06-2012: FY12, Qtr 4, Item# 9:
This is a request to extend the current contract by 90 days for hardware maintenance and services currently provided under the IBM Technical Services program TSP which expires on 6-30-12.
Signed By: Kylie Leonard, State Purchasing Officer
Vendor: IBM Corp
Notary Date: 6/27/2012
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $6,000,000.00 |
Estimate |
Date $2,145,807.00 |
Final Cost $2,145,807.00 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date:
Latest Filing - 12/10/2014:
A letter was received on December 10, 2014 reporting the actual cost expended for dates 07/01/2012 through 09/28/2012 is $2,830.95.
Original Filing - 07/06/2012: FY12, Qtr 4, Item#12
Extend existing Contract CIC8270730 between CMS and American Surveying & Eng for 90 days. This will allow time for a new contract to be finalized and transitioned.
Signed By: Kylie Leonard, State Purchasing Officer
Notary Date: 6/28/2012
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $13,500.00 |
Estimate |
Date $2,830.95 |
Final Cost $2,830.95 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 12/10/2014
Latest Filing - 12/10/2014:
A letter was received on December 10, 2014 reporting the actual cost expended for dates 09/11/2012 through 12/09/2012 is $17,910.69.
Original Filing - 09/17/12: FY13, Qtr 1, Item# 18:
A 90 day emergency contract is requested due to the time frame needed to complete the RFP and award process and complexity of the vendor's need to engineer and integrate connectivity to the State's DMS100 switches and GX17 line cards.
Signed By: James Ellenberg, Strategic Manager
Notary Date: 9/4/2012
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $35,000.00 |
Estimate |
Date $17,910.69 |
Final Cost $17,910.69 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 12/15/2014
Latest Filing - 12/15/2014:
A letter was received on December 15, 2014 reporting the actual cost expended for dates 09/20/2012 through 03/19/2013 is $113,400.00.
Original Filing - 09/17/2012: FY13, Qtr 1, Item# 19:
CMS needs two (2) Mainframe Developers to provide specialized technical services with specific experience in mainframe applications. Without the technical knowledge and expertise provided by the requested sources, BCCS will not be able to complete these projects by their mandated due dates, thus putting the State in a position of non-compliance with State and Federal law.
Signed By: James Ellenberg, Strategic Manager
Vendor: Capital Strategies, Inc.
Notary Date: 9/14/2012
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $108,000.00 |
Estimate |
Date $113,400.00 |
Final Cost $113,400.00 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 12/4/2014
Latest Filing - 12/04/2014:
A letter was received on 12/04/2014 reporting the actual cost expended for dates 11/26/2012 through 02/16/2013 is $98,823.15.
Original Filing - 01/17/2012: FY13, Qtr 2, Item# 9:
The State Of Illinois does not currently have a contract for Lubricants, Grease & Oil. A previous invitation for bid did not yield any responsive vendors. An emergency contract will be established until the state can put a contract in place.
Signed By: Dante Watson, Strategic Manager
Vendor: D A Lubricants
Notary Date: 11/29/2012
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $90,000.00 |
Estimate |
Date $98,823.15 |
Final Cost $98,823.15 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 12/15/2014
Latest Filing - 12/15/2014:
A letter was received on December 12, 2014 reporting the actual cost expended for dates 06/08/2013 through 02/06/2014 is $108,000.00.
Original Filing - 06/12/2013: FY13, Qtr 4, Item# 11:
CMS requires a vendor to provide fiber locating services at all times for our Statewide Fiber Network. This services is required as part of the Statewide Fiber Networks. CMS,BCCS maintains fiber networks that require a vendor to locate fiber on an as needed basis. Not having a vendor under contract to do this work will result in state owned fiber infrastructure not being located and therefore at risk for being damaged and disrupting critical data network communications for long periods of time. Damaged fiber would also result in costly repairs that could be avoided by correctly locating the fiber infrastructure.
Vendor: G4S
Notary Date: 6/10/2013
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $49,000.00 |
Estimate |
Date $108,000.00 |
Final Cost $108,000.00 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 12/10/2014
Latest Filing - 12/10/2014:
A letter was received on December 10, 2014 reporting the actual cost expended for dates 02/28/2014 through 08/30/2014 is $0.00.
Third Filing – 4/14/2014:
The Total Cost of the Original Filing FY 14 Qtr 3 Item# 2 is $306,132.07. The Second Filing in the estimated amount of $750,000.00 still outstanding.
Second Filing – 3/24/2014: FY14 Qtr 3 Item# 2:
A letter was received reporting the estimated cost of FY 14 Qtr 3 Item# 2 for the time frame of 2/28/2014 to 8/30/2014. The estimated cost is $750,000.00.
Original Filing – 3/24/2014: FY14 Qtr 3 Item# 2: Time frame 11/30/2013 to 2/27/2014
Under Section 20.30 of the Procurement Code the Department of Central Management Services (CMS) would like to extend its contract with Motorola Solutions Inc. for Statewide Radio Maintenance for 6 months.
Statewide Radio Maintenance is currently being provided by the Motorola Solutions which expires 2/27/14. The Department of Central Management Services has issued an IFB for the replacement contract. The response is currently being reviewed for BEP compliance. If approved, the IFB will replace the Emergency Extension Contract. If not, the Department of Central Management Services will seek a sole source contract with Motorola to replace this emergency contract. The original estimated cost is $375,000.00.
Signed By: Craig Holloway, Procurement Manager
Vendor: Motorola Solutions Inc.
Notary Date: 2/14/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $375,000.00 |
Estimate $1,125,000.00 |
Date $306,132.07 |
Final Cost $306,132.07 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 12/1/2014
Latest Filing - 12/01/2014:
The Actual Total Cost of FY15, Qtr 1, Item# 2 is $268,246.47.
Original Filing - 08/11/2014: FY15, Qtr 1, Item# 2:
Agency started the process to get a Truck Fleet Overflow Contract bid on 12/13/2013 in order to get a contract in place by 7/1/2014. Agency submitted the IFB on 1/28/2014 to CPO for publication. CPO published bid on 3/6/2014. Bid was due on 3/21/2014. The vendor added amendments to the contract. The amendments triggered additional and very extensive reviews, responses, and clarifications. All of these developments extended significantly the time needed to secure the FY 15 contract. This Emergency Purchase has an expected start date of 07/01/2014 through 07/14/2014 with an original estimated cost of $245,000.00.
Vendor: Rush Trucks Centers of Illinois
Notary Date: 7/2/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $245,000.00 |
Estimate |
Date $268,246.47 |
Final Cost $268,246.47 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 12/19/2014
Latest Filing - 12/19/2014:
The Actual Total Cost of FY15, Qtr 1, Item# 5 is $173,409.00.
Original Filing 09/03/2014: FY15, Qtr 1, Item# 5:
Medicaid Community Mental Health Services are provided to wards who have serious emotional disturbances and may be delivered on a daily basis. Federal guidelines require state oversight of the provisions of these services to ensure that services are provided in compliance with state and federal requirements. If a contract interruption occurs that results in suspension of these services, wards will not receive these necessary mental health services resulting in negative impacts to their overall mental health functioning, and well being is a basic tenet of child welfare services. Private agencies provide Medicaid Community Mental Health Services and submit billings for those services to DCFS. DCFS certifies, trains and oversees via Post Payment Reviews of the Medicaid Community Mental Health Services provided by private agencies. Because DCFS provides compliance oversight for the Medicaid Community Mental Health Services, DCFS is allowed to submit the services to the federal government to obtain federal financial participation (reimbursement) of $.50 for each dollar spent on Medicaid Community Mental Health Services. DCFS has a contract in place with IPI that expires on 08/31/2014. An RFP was done for services to be performed after that date and it awarded to the same vendor, IPI. However, the posting did not come down until 08/27/2014 and there was not sufficient time to issue the contract and obtain the signatures of both parties prior to 09/01/2014. Therefore, DCFS is requesting permission to extend the contract with the current vendor for up to 90 days to allow the continuation of Medicaid Certification Services as provided by contract. Because DCFS must be in compliance with state and federal requirements regarding oversight and certification of Medicaid Community Mental Health Services, a contract interruption will result in private agencies having to cease providing those services and DCFS losing the associated federal financial participation. The federal financial participation/reimbursement annually for DCFS is $13 million, approximately $38,000 per day. Further, DCFS is in a joint interagency agreement to perform these certifications so not having a contract in place would also impact DHS, HFS and DJJ. This Emergency Purchase has an expected start date of 09/01/2014 through 11/29/2014 with an original estimated cost of $398,286.00.
Signed By: Debra Matlock, APO of DCFS
Vendor: Infant Parent Institute (IPI)
Notary Date: 8/29/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $398,286.00 |
Estimate |
Date $173,409.00 |
Final Cost $173,409.00 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 11/21/2014
Latest Filing - 11/21/14:
An Affidavit was received on November 21, 2014 reporting the actual total cost of $71,981.91 for dates 10/05/2011 to 10/26/2011.
Original Filing - 10/07/11: FY12, Qtr 2, Item# 20:
This emergency project will eliminate the severe public safety hazard presented by a failed main entrance shaft 6 feet by 12 feet which has collapsed forming a 30 foot in diameter pit over the shaft in the southwest rear corner under a residence on Rogers Drive in Freeburg, IL, in St. Clair County. The U.S. Department of the Interior, Office of Surface Mining has declared this site an AML emergency. Multiple qualified contractors were contacted, however, only one bid was received. Bid by per item prices based on engineer's
Signed By: Norm Dixon, SPO
Vendor: Suncon, Inc.
Notary Date: 10/7/2011
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $77,754.00 |
Estimate |
Date $71,981.91 |
Final Cost $71,981.91 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 11/5/2014
Latest Filing - 11/05/2014:
A letter was received on 11/05/2014, extending FY14, Qtr 1, Item# 30 for the time frame of 11/01/2014 through 02/27/2015 with an additional estimated cost of $310,000.00, bringing the current estimated total to
$1,589,290.00.
Fifth Filing - 09/30/2014: FY15, Qtr 1, Item #29:
A letter was received on 09/03/2014, with an actual total expenditure of $841,162.20 consisting of original emergency purchase, second filing and third filing which covers the dates beginning 07/01/2013 through 06/30/2014.
Fourth Filing - 08/14/2014: FY15, Qtr 1, Item #29:
A letter was received on 08/14/2014 extending FY14, Qtr 1, Item# 30 for the time frame of 07/01/2014 through 10/31/2014 with an additional estimated cost of $316,914.00, bringing the current estimated total to
$1,279,290.00.
Third Filing – 01/02/2014: FY14, Qtr 3, Item# 59:
A letter was received on 01/02/2014 extending FY14, Qtr 1, Item# 30 for the time frame 12/28/2013 through 06/30/2014 with an additional estimated cost of $500,000.00, bringing the current estimated total to
$962,376.00.
Second Filing – 9/30/2013: FY14, Qtr 1, Item# 30:
Letter was received on 09/30/2013 extending FY14, Qtr 1, Item# 30 for time frame 09/29/2013 through 12/27/2013 with an additional estimated cost of $231,188.00, bringing the current estimated total to
$462,237.00.
Original Filing – 7/3/2013: FY14, Qtr 1, Item# 30:
On 04/01/2013 the Department posted a RFP seeking a vendor to provide focused and compliance monitoring services to support the Early Intervention System, which includes approximately 4,500 providers and regional intake entities to provide services to children birth to age three who have a developmental delay or disability or who are at risk of developmental delay. These services are primarily provided in families' homes.
Monitoring of services is required under State and Federal law, and the absence of these services could cause disruption to federal funding. The FY 13 vendor, Suburban Access, will provide these services for 90 days until RFP process can be completed. This Emergency Purchase has an expected start date of 07/01/2013 through 09//2013 with an original estimated cost of $231,188.00.
Vendor: Suburban Access
Notary Date: 6/28/2013
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $231,188.00 |
Estimate $1,589,290.00 |
Date $841,162.20 |
Final Cost $0.00 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 11/25/2014
Latest Filing - 11/25/2014:
A letter was received on November 25, 2014 reporting the actual cost expended of $22,531.80 for dates 07/01/2014 to 09/30/2014 revising the total actual cost of this Emergency Purchase to $181,676.28.
Latest Filing - 10/16/2014:
A letter was received on October 16, 2014 reporting the actual cost expended of $105,689.84 for dates 08/11/2013 to 06/30/2014 leaving an estimated balance of $36,000.00.
Fourth Filing - 6/24/2014: FY14, Qtr 4, Item# 60:
A letter was received on June 24,2014 requesting an extension for dates starting 07/01/2014 to 09/30/2014 at an additional estimated cost of $36,000.00, bringing the total estimated cost to $326,000.00.
Third Filing - 12/27/2013: FY14, Qtr 3, Item# 68:
A letter was received on December 27, 2013 reporting the actual cost expended of $53,454.64 for dates 05/13/2013 to 08/10/2013 leaving an estimated balance of $200,000.00.
Second Filing - 8/13/2013: FY14, Qtr 1, Item# 102:
A letter was received on August 13, 2013 requesting an extension for dates starting 08/11/2013 to 06/30/2014 at an additional estimated cost of $200,000.00, bringing the total estimated cost to $290,000.00.
Original Filing - 05/14/2013: FY13, Qtr 4, Item# 40:
The Illinois State Police (ISP) requires a 90 day contract with Boland Enterprises for the keying and scanning of Firearm Owners Identification (FOID) card applications. The current contract with vendor Rely Services Inc. which was established to include this time period, is being terminated early. This emergency procurement is expected to start upon the effective date of termination of the current contract. Until a new contract or alternative method is identified, there is a continued need for these services in order for ISP to meet its statutory mandate. The Firearm Owners Identification Card Act, 430 ILCS 65/5, states that the Department of State Police shall either approve or deny all FOID card applications within 30 days of receipt, and every applicant found qualified by the Department shall be entitled to the issuance of a FOID card. Boland Enterprises has performed these services in the past and is a qualified vendor. This Emergency Purchase has an expected start date of 05/13/2013 through 08/10/2013 with an original estimated cost of $90,000.00.
Signed By: Hiram Grau, Director
Vendor: Boland Enterprises
Notary Date: 5/10/2013
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $90,000.00 |
Estimate $326,000.00 |
Date $181,676.28 |
Final Cost $181,676.28 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 10/29/2014
Latest Filing - 01/15/2015: FY14, Qtr 4, Item# 23:
A letter was received on January 14, 2015 reporting the actual cost expended for dates 08/04/2014 through 11/01/2014 is $101,640.00.
Second Filing 10/29/2014: FY15, Qtr 2, Item# 38:
A letter was received on October 29, 2014 requesting an extension for dates starting 11/02/2014 to 04/30/2015 at an additional estimated cost of $218,400.00, bringing the total estimated cost to $327,600.00.
Original Filing 06/11/2014: FY14, Qtr 4, Item# 23:
The systems operating in this environment are critical to the process of paying employees, paying vendors and providing accountability and management of the Department's Fiscal resources. These systems were maintained by a single individual. Early in May, this individual announced his retirement without advanced notice and left on that day. This left the systems without even minimal support. ISP does not have trained resources in this technology. The original estimated cost is $109,200.00.
Signed By: Hiram Grau, Director
Vendor: Information Builders, Inc.
Notary Date: 6/9/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $109,200.00 |
Estimate $327,600.00 |
Date $0.00 |
Final Cost $0.00 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 11/10/2014
Third Filing - 11/10/2014:
A letter was received on November 10, 2014 reporting the actual cost expended for dates 08/06/2014 through 11/04/2014 is $465,285.95.
Second Filing - 10/16/2014:
A letter was received on October 16, 2014 requesting an extension for dates starting 11/05/2014 to 03/31/2015 at an additional estimated cost of $0.00, keeping the original estimated cost of 5,400,000.00.
Original Filing - 08/12/2014: FY15, Qtr 1, Item# 14:
A harsh winter in 2013-2014 caused salt inventories for users and vendors of salt to be low in many areas. CMS bid salt for IDOT and local units of government. Many locations did not receive bids. The prices also increased significantly from last year. The price increase and lack of bids were attributed to a limited supply of salt. This created a market where a relatively large number of local units of government and private sector entities are competing for a limited quantity of salt available for this winter. IDOT decided to use an emergency purchase to acquire 51,880 tons in locations that did not receive bids when CMS bid salt. On July 30, IDOT sent a solicitation to all known salt vendors for locations where bids were not received. The bids were due on August 5. Four vendors responded. Award was made to the low bid vendor for each location. In all cases, that was Compass Minerals. This salt is required to ensure IDOT has an adequate supply to maintain safe roads during the upcoming winter. This Emergency Purchase has an expected start date of 08/06/2014 through 11/04/2014 with an original estimated cost of $5,400,000.00.
Signed By: Amy Eller, Acting Engineer of Operations
Vendor: Compass Minerals
Notary Date: 8/7/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $5,400,000.00 |
Estimate |
Date $465,285.95 |
Final Cost $0.00 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 12/17/2014
Latest Filing - 12/17/2014:
A letter was received on December 17, 2014 reporting the actual cost expended for dates 09/25/2014 through 10/31/2014 is $333,762.25.
Original Filing - 09/30/2014: FY15, Qtr 1, Item# 15:
In November of 2013 the IDOT took over maintenance of 26th Street from East End Avenue east to State Street in Chicago Heights. In August of 2014, the Department received a complaint from the local elected officials indicating that the condition of the storm sewer along 26th Street from Wallace Street to Stewart Avenue is causing homes in a section of Chicago Heights to flood. After investigating the location and attempting to clean and repair the storm sewer using in-house forces, it has been determined that the entire length of sewer (1100 feet) needs to be replaced. This work is beyond the capability of State forces. The work needs to be completed as soon as possible, prior to additional rains and winter weather to prevent additional flooding in Chicago Heights, and to preserve the condition of the pavement along 26th Street. The low bid was
$268,760.50. At this time due to uncertainty in the exact quantities of pay items, the total cost of this emergency affidavit is being estimated at $350,000.00. This Emergency Purchase has an expected start date of 09/25/2014 through 10/31/2014 with an original estimated cost of $350,000.00.
Vendor: Benchmark Construction Company
Notary Date: 9/25/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $350,000.00 |
Estimate |
Date $333,762.25 |
Final Cost $333,762.25 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 10/6/2014
Latest Filing - 10/03/2014:
The Actual Total Cost of FY13, Qtr 3, Item# 65 is $280,038.83.
Original Filing - 01/30/2013: FY13, Qtr 3, Item# 65:
A hearing was held on January 16, 2013 to hear testimony and receive comments on the proposed contract extension of emergency contract for incontinent briefs and wipes. After a complete review of the circumstances relating to the need for extending the existing emergency contract, CPO approval was given to extend until June 30, 2013. If a master contract is executed prior to that date, the emergency contract will be terminated. This Emergency Purchase has an expected start date of 02/10/2012 through 06/30/2013 with an original estimated cost of $229,000.00.
Signed By: Deborah L. Miller, Chief Fiscal Officer
Vendor: Seneca Medical Inc.
Notary Date: 1/28/2013
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $229,000.00 |
Estimate |
Date $280,038.83 |
Final Cost $280,038.83 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 10/23/2014
Latest Filing - 10/23/2014:
The Actual Total Cost of FY14, Qtr 4, Item# 26 is $38,146.00.
Original Filing - 05/15/2014: FY14, Qtr 4, Item# 26:
Our institutional and personal laundry services were unexpectedly stopped on 4/14/14 by our current vendor. The vendor is not returning any phone calls or emails. Our facility must have a commercial laundry service for our personal laundry in order to prevent any infection control issues that may be caused by laundry not reaching the proper temperature during the laundry process. The original estimated cost is $61,000.00.
Signed By: Deborah Miller, CFO
Vendor: Smart Wash, Inc.
Notary Date: 4/22/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $61,000.00 |
Estimate |
Date $38,146.00 |
Final Cost $38,146.00 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 12/8/2014
Latest Filing: 12/08/2014:
A letter was received on December 8, 2014 reporting the costs expended for dates 06/21/2011 through 09/16/2011 for Geissler Roofing is $15,900.00 and for Heartland Mechanical is $27,457.22, bringing the actual cost to $43,357.22.
Original Filing - 08/02/2011: FY12, Qtr 1, Item# 61:
According to the Department of Corrections, major storm damage occurred at approximately 5:00 a.m. on June 19, 2011. The facility experienced power outages, lost one phase of the power and the emergency generator did not automatically start. The Dietary Building gas line supplying the make up air unit was broken off and leaking. The make up air unit and the exhaust hood unit was blown off the roof. Portions of the metal roof on the south dorm building and visiting area were damaged by the high wind. The communications tower was blown over and will need to be replaced. The kitchen ceiling has water damage due to the large opening where the exhaust and make up units were blown off. A few light fixtures have water inside. The ceiling in the visiting area has some water damage due to the roof panels that were blown off exposing the ceiling to the rain. The fire alarm was damaged when the exhaust hood was blown off leaving the fire alarm system completely shut down. Vendor #1, Geissler Roofing has an estimated cost of $29,000.00 and Heartland Mechanical has an estimated cost of $28,900.00.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Various
Notary Date: 6/23/2011
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $57,900.00 |
Estimate |
Date $43,357.22 |
Final Cost $43,357.22 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 12/8/2014
Latest Filing - 12/08/2014:
A letter was received on December 12, 2014 reporting the actual cost expended for dates 09/07/2012 through 12/06/2012 is $50,995.03.
Original Filing - 09/18/2012: FY13, Qtr 1, Item# 70:
The sanitary force main, northeast of Kelso Hollow is very fragile, failed and is exposed at several locations within at least 2 ravines. The existing sanitary systems is over 40 years old and due to the age and condition of the pipe, additional breaks may occur in different locations creating serious environmental and public health concerns. The scope provides for replacing the force main sewage pipe lift station to the Village sewer system. Also replacing one nonfunctioning force main pump and if necessary installing storm water culverts.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Petersburg Plumbing
Notary Date: 9/14/2012
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $50,000.00 |
Estimate |
Date $50,995.03 |
Final Cost $50,995.03 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 12/8/2014
Latest Filing - 12/08/2014:
A letter was received on December 8, 2014 reporting the cost expended for Allied Design is $33,500 for the dates 05/21/2014 through 08/18/2014 and $276,400.74 for Designed Roofing System, reporting a total actual cost of $309,900.74.
Original Filing: FY14, Qtr 4, Item# 28:
The center section of the roof on the Grandstand Building has failed, causing water damage to the structural roof beams and roof decking. There is falling debris over the seating area created by the deterioration of the deck board and beams causing a threat to pubic safety and the potential for further loss and damage. The Department of Agriculture has determined to continue forward with scheduled events, additional damage might force the building to close losing a major revenue for the State of Illinois. Vendor #1, Allied Design has an estimated cost of 33,500.00, Vendor #2, Designed Roofing Systems has an actual cost of $259,578.00. The original estimated cost is $293,078.00.
Signed By: Gus Behnke, CFO
Notary Date: 5/22/2014
State Cost: $293,078.00
Paid To
Date
Actual Final Cost
$309,900.74
FY QTR
15 2
Federal Cost
$0.00
$0.00
46 CAPITAL DEVELOPMENT BOARD
File Date: 12/8/2014
Latest Filing - 12/08/2014:
A letter was received on December 8, 2014 reporting the actual cost expended for dates 06/23/2014 through 09/20/2014 is $8,895.00.
Original Filing - 06/25/2014:FY14, Qtr 4, Item# 29:
On June 18, 2014 the Office of the Attorney General. In Springfield had a failure of the Contempo CEMA air cooled module in the computer room. It was the primary source for the network hardware infrastructure which includes multiple servers, a SAN system and other vital hardware components. It is imperative that this unit be replaced immediately so the Office of the Attorney General can adequately control the temperature in that room and avoid damage to the network infrastructure. Currently, the air conditioning supply has been diverted from the main building unit: however, this does not properly cool the space. It is necessary to have the system replaced immediately in order to prevent heat exposure to the vital hardware and to protect the network. The original estimated cost is $15,000.00.
Signed By: Gus Behnke, CFO
Vendor: BRIC Partnership
Notary Date: 6/24/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $15,000.00 |
Estimate |
Date $8,895.00 |
Final Cost $8,895.00 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 10/14/2014
Latest Filing - 10/14/2014:
The Actual Total Cost of FY15, Qtr 1, Item# 18 is $99,651.35.
Original Filing - 08/04/2014: FY15, Qtr 1, Item# 18:
Illinois Mathematics & Science Academy is currently undergoing exterior Residence Hall renovations on seven (7) buildings Under CDB Project #805-030-017. A combination of rainy weather and construction equipment has seriously destroyed the grading and grass around the area of the Residence Halls. Immediate expenditure to repair the grading and grass around the seven Residence Halls is necessary to avoid potential health and safety issues that could result from poor drainage, standing water, and unstable ground. Campus drainage issues will continue to decline due to the existing wear and damage. If the landscape is not repaired, there will be further damage to the interior of the halls as a result of mud on sidewalks, surrounding the halls, being tracked into the buildings. The original date students were to begin moving in was August 12th, school is already being delayed one (1) week due to the construction project. The grading and grass must be repaired to prevent further delay in the start of school. We have chosen Semper Fi (registered veteran-owned small business) to award the project. We have utilized this vendor for projects in the past and found them responsive and responsible. Semper Fi is located close to campus and available to do the work within the time frame required. This Emergency Purchase has an expected start date of 08/04/2014 through 09/19/2014 with an original estimated cost of $95,000.00.
Vendor: Semper Fi Yard Service, Inc.
Notary Date: 7/25/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $95,000.00 |
Estimate |
Date $99,651.35 |
Final Cost $99,651.35 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 10/22/2014
Latest Filing - 10/22/14:
A letter was received on 10/22/14 reporting an actual cost of $250,182.83 for dates starting 05/17/24 through 09/13/2014.
Fourth Filing - 09/09/2014: FY15, Qtr 1, Item# 39
A letter was received on 09/09/2014 extending the dates from 09/14/2014 through 12/12/2014 with an actual cost of $0.00.
Third Filing - 06/19/2014: FY14, Qtr 4, Item # 73
A letter was received on 06/19/2014 reporting an actual cost of $155,879.68 for dates starting 02/16/2014 through 05/16/2014.
Second Filing -5/14/2014:FY 14 Qtr 4 Item# 27
A letter was received on May 14, 2014 requesting an extension for May 17, 2014 to September 13, 2014 at an additional estimated cost of $300,000.00, bringing the total estimated cost to $525,000.
Original Filing – 2/21/2014: FY14 Qtr 3 Item# 27:
The services provided by the vendor include the repair of critical traffic management and security infrastructure. This infrastructure includes approximately 1,000 cameras monitoring 72 field sites and 286 center-line miles of roadway, 250 roadside traffic sensors, 39 overhead Dynamic Message Signs and many other ancillary equipment items. This equipment monitors Tollway property and records all cash-collection activity in the field for review by Tollway audit and security personnel. Meade Electric Company was selected because they are the incumbent contractor performing this work for the past five years, they have available experienced field crews, equipment, spare parts, and special tools needed to perform the work with no mobilization effort, and they are willing to perform the work under the terms of the existing contract. This critical infrastructure is comprised of thousands of individual pieces of equipment and requires constant repair services in order to maintain the highest level of operational status. Equipment failures occur at a frequency greater than one per day and at least two failures per week must be referred to the maintenance contractor for resolution. Any single failure, depending upon its location, could disable one several, or even many cameras, traffic sensors, or Dynamic Message Signs, causing the potential loss of communication with the public or loss of the ability of Tollway audit and security personnel to maintain oversight over Tollway property or assets in the field. This Emergency Purchase has an estimated start date of 02/16/2014 through 05/16/2014 with an estimated cost of $225,000.00.
Signed By: John Donato, Chief of Procurement
Vendor: Meade Electric Company, Inc.
Notary Date: 2/14/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $225,000.00 |
Estimate $525,000.00 |
Date $406,062.51 |
Final Cost $0.00 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 10/3/2014
Latest Filing - 10/03/2014:
The Actual Total Cost of FY14, Qtr 4, Item# 30 is $72,454.00.
Original Filing - 06/09/2014: FY14, Qtr 4, Item# 30:
The salt dome at Maintenance Yard 1 was accidentally damaged on February 9, 2014 when a dump truck tried to exit the salt dome with its bed in the raised position. This accident caused structural damage at the entrance and roof structure and to the exterior canvas. A temporary lateral bracing system was installed to shore up the damage area and a through analysis of the required repair work was conducted by the Tollway's consultant.
This Emergency Purchase has an expected start date of 06/04/2014 through 09/01/2014 with an original estimated cost of $80,000.00.
Signed By: John Donato, Chief of Porcurement
Vendor: P and G Crane and Engineering
Notary Date: 6/3/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $80,000.00 |
Estimate |
Date $72,454.00 |
Final Cost $72,454.00 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 12/8/2014
Second Filing - 12/08/2014:
A letter was received on December 8, 2014 requesting an extension for dates starting 12/30/2014 to 06/29/2015 at an additional; estimated cost of $450,000.00, bringing the total estimated cost to 950,000.00.
Original Filing - 08/05/2014: FY15, Qtr 1, Item# 20:
The existing ISTHA Contract No. 09-0065 expires on September 30, 2014, with no remaining renewal options. This emergency procurement is being requested to extend the current contract until the Request for Proposal ("RFP") process for a new contract is completed. The Tollway's current contract for collection and collection litigation services is with two collection agencies: Harris & Harris, Ltd. And NCO Financial Systems, Inc. If the existing contract were to lapse, collections would cease against approximately 1.2 billion violation accounts placed between each of the two collection agencies. This results in reduced recovery back to the Tollway. The two collection agencies have recovered approximately $15 million per year from violators over the last three years. The Tollway is requesting a 90-day extension to allow sufficient time to complete the bid and contract negotiation process on the new RFP, as well as process implementation and development, to ensure the continued collection services on bad debt accounts. This Emergency Purchase has an expected start date of 10/01/2014 through 12/29/2014 with an original estimated cost of $500,000.00.
Signed By: John Donato, Chief of Procurement
Vendor: NCO Financial Systems, Inc.
Notary Date: 7/22/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $500,000.00 |
Estimate $950,000.00 |
Date $0.00 |
Final Cost $0.00 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 10/8/2014
Latest Filing - 10/08/2014:
The Actual Total Cost of FY14, Qtr 3, Item# 28 is $10,291.50.
Original Filing - 02/21/2014: FY14, Qtr 3, Item# 28:
Due to the unforeseen record number of snowfalls in this current fiscal year, the University is currently preparing a solicitation for the upcoming fiscal year for snow removal services. This Emergency Purchase has an original estimated cost of $70,000.00.
Vendor: Beverly Snow & Ice, Inc.
Notary Date: 2/19/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $70,000.00 |
Estimate |
Date $10,291.50 |
Final Cost $10,291.50 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 10/17/2014
Latest Filing - 10/17/2014:
The Actual Total Cost of FY12, Qtr 4, Item# 54 is $90,255.75.
Original Filing - 04/08/2012: FY12, Qtr 4, Item# 54:
Needing to replace a 23 year old wood floor in the Redbird Arena. The wood has begun to crack and raising in several places. This has been deemed dangerous. The original estimated cost is $90,000.00.
Signed By: Judy Johnson, Dir of Purchasing
Vendor: Connor Sports Flooring
Notary Date: 4/16/2012
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $90,000.00 |
Estimate |
Date $90,255.75 |
Final Cost $90,255.75 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 10/1/2014
Latest Filing 10/01/2014:
The Actual Total Cost of FY14, Qtr 4, Item # 33 is $103,640.01.
Original Filing - 06/10/2014: FY14, Qtr 4, Item# 33:
University of Illinois Hospital and Health Sciences System (UIHHSS) Obstetrics & Gynecology unit requires that all high risk obstetric patients (Female over 35 years of age) and expanding to other low risk patients as well, have a Harmony Pre-Natal test. This is a noninvasive pre-natal test (NIPT) for detecting fetal trisomies in maternal blood. An emergency procurement is required in order to continue laboratory services that include the testing of obstetric patient specimens and communicate the results in the existing interface software process until a public hearing, scheduled for June 18, 2014 is held and the sole source is approved. This Emergency Purchase has an expected start date of 06/03/2014 through 08/03/2014 with an original estimated cost of $250,000.00.
Signed By: Kevin Fair, Interim Dir of Purchasing
Notary Date: 6/3/2014
State Cost: $250,000.00
Paid To
Date
Actual Final Cost
$103,640.01
FY QTR
15 2
Federal Cost
$0.00
$0.00
54 UNIVERSITY OF ILLINOIS
File Date: 10/1/2014
Latest Filing - 10/01/2014:
The Actual Total Cost of FY14, Qtr 4, Item# 36 is $191,661.00.
Original Filing - 06/30/2014: FY14, Qtr 4, Item# 36:
University of Illinois Hospital & Health Sciences System, Oncology unit requires the purchase of (Asparaginase Erwinia Chrysanthemi, a drug component of a multi-agent chemotherapeutic regimen for the treatment of patients with leukemia who have developed hypersensitivity to E coli-derived asparaginase and at risk to experience an anaphylactic reaction. UIHHSS is currently treating one such patient who requires at least twelve doses. This Emergency Purchase has an expected start date of 06/25/2014 through 08/25/2014 with an original estimated cost of $250,000.00.
Signed By: Kevin Fair, Dir of Purchasing
Vendor: Accredo Health Group
Notary Date: 6/25/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $250,000.00 |
Estimate |
Date $191,661.00 |
Final Cost $191,661.00 |
FY QTR 15 2 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|