The Illinois Department of Central Management Services (CMS) is giving notice of the Emergency Lease with Harold O'Shea Builders of Springfield for roof repair of a broken roof at a CMS Facility. This Emergency Purchase has an expected start date of 01/17/2015 through 01/31/2015 with an Original Estimated Cost of
$17,000.00.
Signed By: Jay Brown, Portfolio Manager
Vendor: Harold O'Shea Builders
Notary Date: 1/27/2015
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|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $17,000.00 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 15 3 |
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Federal Cost |
$0.00 |
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$0.00 |
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File Date: 1/30/2015
The Illinois Department of Central Management Services (CMS) is giving notice of the Emergency Lease with ServPro of Springfield for clean up from a broken roof at a CMS Facility. This Emergency Purchase has an expected start date of 01/17/2015 through 01/31/2015 with an Original Estimated Cost of $10,000.00.
Signed By: Jay Brown, Portfolio Manager
Vendor: ServPro of Springfield
Notary Date: 1/27/2015
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|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $10,000.00 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 15 3 |
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Federal Cost |
$0.00 |
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$0.00 |
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File Date: 2/2/2015
This is an existing lease for use by the Department of Employment Security, which has occupied this location since 1984. The existing lease expires on January 31, 2015. CMS negotiated a new 5-year lease, which was not returned to CMS by the landlord in time to meet the required 30-day posting period. The proposed emergency lease will prevent holdover and provide continued occupancy until such time as CMS can publish the longer term contract. This Emergency Purchase has an expected start date of 02/01/2015 through 03/31/2015 with an Actual Cost of $30,256.00.
Signed By: David Hernandez, Leasing Representative CMS/BPM
Vendor: Inland Eastgate Shopping Center LLC
Notary Date: 1/27/2015
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|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $0.00 |
Estimate |
Date $30,256.00 |
Final Cost $30,256.00 |
FY QTR 15 3 |
|
Federal Cost |
$0.00 |
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$0.00 |
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File Date: 2/9/2015
This emergency contract is required due to the renewal not being executed. The vendor chosen was the previous contract holder and is the only coal mine in close enough proximity that can deliver the coal that would be economically feasible. This Emergency Purchase has an expected start date of 02/05/2015 through 05/05/2015 with an Original Estimated Cost of $251,950.00.
Signed By: Mitzi Loftus, Deputy Director-CMS BOSS
Vendor: Arch Coal Sales
Notary Date: 2/14/2015
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|
Original |
Revised |
Paid To |
Actual |
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|
State Cost: |
Estimate $251,950.00 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 15 3 |
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Federal Cost |
$0.00 |
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|
$0.00 |
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File Date: 3/26/2015
The Department of Natural Resources requires emergency services at the World Shooting and Recreational Complex in Sparta, IL. When the World Shooting and Recreational Complex was built in 2004, the original road plans did not call for replacing a 96” corrugated metal pipe culvert (CMP) under Cardinal Road, located just east of the Main Event Center. Due to the culvert being installed in 1981 and the acetic soils associated with coal mining, the culvert has failed. As a result of the culvert failure a large sink hole has formed at the edge of Cardinal Road, causing a safety hazard for the public and is threatening infrastructure at the site.
Infrastructure includes the Complex electrical main, water main, sewer, fiber optics lines which all are threatened. This Emergency Purchase has an expected start date of 03/25/2015 through 06/15/2015 with an Estimated Cost of $233,842.00.
Signed By: John Demein, SPO-Natural Resources
Vendor: Lake Contracting, Inc.
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|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $233,842.00 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 15 3 |
|
Federal Cost |
$0.00 |
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|
$0.00 |
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6 CORRECTIONS - GENERAL OFFICE
File Date: 1/27/2015
On January 27, 2015, both an Emergency Purchase Affidavit with an Estimated cost of $25,000.00 and an Emergency Purchase Affidavit with an Actual Cost $22,724.00 were received from the Department of Corrections for the dates of 10/10/2014 through 12/30/2014.
This emergency purchase is for labor and parts to repair the Air Handling Unit in Housing Unit 4 to ensure that the inmates and staff have adequate heat for the upcoming winter season. It will take up to three to four weeks to receive the repair parts for this project making this an emergency procurement. The parts and labor will be provided by Heartland Mechanical Contractors which is an Illinois small business company located locally and can provide us with this repair.
Signed By: Kurtis Hunter, Asst. Warden-Shawnee C.C.
Vendor: Heartland Mechanical Contractors, Inc.
Notary Date: 10/10/2014
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|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $25,000.00 |
Estimate |
Date $22,724.00 |
Final Cost $22,724.00 |
FY QTR 15 3 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 2/17/2015
On March 3, 2015, a letter was received in the same filing quarter, reporting the Actual Total Cost expended for dates 02/12/2015 through 05/13/2015 is $50,739.89.
Original Filing - 2/17/2015:
Vienna Correctional Center lost power on 2/12/15. Repairs are needed to the electrical loop entering the facility. Generators had to be rented in order to restore temporary electricity to the facility. Fuel was ordered and delivered for the generators and will be delivered on a daily basis until final repairs are made. A registered small business electrical contractor has been contacted and will provide an estimate and perform required repairs for the facility to resume normal operations. This emergency procurement is necessary to prevent additional life safety issues for the offenders and employees of Vienna Correctional Center and to prevent further loss to state equipment. This Emergency Purchase has an expected start date of 02/12/2015 through 05/13/2015 with an Original Estimated Cost of $30,000.00 to United Rentals, $10,000.00 to Southern FS,
$30,000.00 to F.W. Electric, Inc., making a Total Estimated Cost of $70,000.00.
Signed By: LaRue Love, Asst. Warden of Operations-Vienna CC
Vendor: United Rental-Southern FS-F.W. Electric
Notary Date: 2/13/2015
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|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $70,000.00 |
Estimate |
Date $50,739.89 |
Final Cost $50,739.89 |
FY QTR 15 3 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 3/10/2015
Pontiac Correctional Center is a facility that houses some 1500 maximum security and 500 medium security offenders. The facility needs to replace the water heaters and softeners at the MSU in dorms C, F, G and the MSU Dietary along with the softeners at the Powerhouse. Currently the existing water heaters have failed in the MSU Dietary and two of the dorms. The scope of this project would only include purchasing the parts as our staff will do the installation in house. The parts include 4 water heaters, water softeners along with miscellaneous materials needed for the install. We have checked on the availability of these units, however, due to the size of each, they are not something that is carried by any small business vendors. We have checked with all of the vendors on the NIPG and none of them could supply what we need. So the vendors with the best prices turned out to be large vendors. The availability of these items has been an issue as no one seems to keep these parts on had so the lead time to get them is 6-8 weeks. We need to begin the process of getting these ordered immediately to avoid any long term loss of heated water at the Medium Security Unit. Due to the urgent nature of the project and necessary lead time to get the parts ordered, we would like to declare this an emergency. Vendors are: Richard Tarvin, Inc. (Culligan) two large water softeners; WW Grainger, four smaller water softeners; SomesNick, four water heaters; Target Supply, Miscellaneous plumbing parts; and, Columbia Pipe, miscellaneous plumbing parts. This Emergency Purchase has an expected start date of 03/04/2015 through 06/02/2015 with an Original Estimated Cost of $98,000.00.
Signed By: Randy Pfister, Warden-Pontiac Correctional Center
Vendor: Various Vendors
Notary Date: 3/3/2015
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|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $98,000.00 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 15 3 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 2/6/2015
On March 26, 2015, a letter was received in the same filing quarter, reporting the Actual Total Cost expended for dates 01/29/2015 through 04/29/2015 is $81,797.00.
Original Filing 02/06/2015:
The Chester Mental Health Center, a forensic facility, is experiencing a failure with the communication function of the security system. The current security system was installed over 20 years ago with the last update occurring in 2000 for Y2K reasons. Since then, the system has been running continuously without stoppage, until late December, 2014. The Westinghouse security system is no longer supported by any vendor. When parts failed, the Facility would buy new and refurbished parts to keep the system running. At the end of December, the existing Westinghouse Security system was no longer communicating with the main computer. The problem could not be repaired. The failure is that the control center cannot operate any locks from their computer; reports cannot be ran from the system; new access badges cannot be created in the system, so any new employees will have limited access within the facility, and access cannot be changed to any existing badges that are already created. One of the biggest problems is giving access cards to the employees. The Facility is running out of cards to give to employees since we cannot change access. This is a problem because staff may need to respond to security and medical type situations and cannot be given the necessary access.
DHS has put in a capital request that the system be replaced 5 years ago. Since that time, DHS has used Permanent Improvement Funds to repair and replace parts of the security system as needed. This has resulted in over half of the system being replaced over the last four years for approximately $100,000.00. Now another failure has forced DHS to replace the rest of the system in order for it to function properly. Currently the Facility is utilizing keys and disabling the magnetic locks and access control system, which presents a life safety code issue. Also, immediate evacuation of the Facility will be hindered by the use of manual locks. DHS is requesting and emergency to buy the necessary parts to repair the functionality of the security system.
Chester MHC personnel will do the installations of the equipment and the vendor will program the system once completed. This Emergency Purchase has an expected start date of 01/29/2015 through 04/29/2015 with an Original Estimated Cost of $100,000.00.
Signed By: William Strahle, DHS Procurement Officer
Vendor: Dynamic Controls, Inc.
Notary Date: 1/29/2015
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|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $100,000.00 |
Estimate |
Date $81,797.00 |
Final Cost $81,797.00 |
FY QTR 15 3 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 3/19/2015
This is an emergency purchase and installation of a backup heat exchanger bundle at the Chicago Read Mental Health Center. Last week, the primary HVAC system went down and the backup system failed to work. The primary system came back up and the disruption was minimal. The heat exchanger backup system has need frequent repairs in the past but it has now been determined that further repairs may not prevent another failure. If backup heat exchanger fails, the Facility will be with both heat and hot water. All patients and staff would then have to be evacuated to another location. This Emergency Purchase has an expected start date of 03/12/2015 through 06/10/2015 with an Original Estimated Cost of $120,000.00.
Signed By: William Strahle, Procurement Officer
Vendor: AMI-SGL Corporation
Notary Date: 3/12/2015
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|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $120,000.00 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 15 3 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 1/15/2015
On March 30, 2015, a letter was received in the same filing quarter, reporting an extension of this Emergency Purchase from 04/09/2015 through 06/30/2015 with an estimated cost of $0.00.
Original Filing - 01-14-2015:
On January 5, 2015, the Illinois State Police (ISP) Automated Fingerprint Identification System (AFIS) was partially disabled due to a security breach involving a computer virus. One of the AFIS servers was impacted and has been taken offline. The AFIS is currently operating in a reduced capacity and without the necessary backup communication piece with the Federal Bureau of Investigation. The impacted server uses a Windows 2000 operating system that is outdated, unsupported by Microsoft, and vulnerable to attack. This server must be replaced with a new server with a supported operating system in order to bring the AFIS back to full functionality and guard against a reoccurrence. This viral attack temporarily left the State without the ability to send and receive responses on criminal history checks with the FBI and without backup for communication with all fingerprint searches. The State is currently functioning with only the primary communication system which is already overburdened dealing with multiple communications between our AFIS system and our Criminal History Records Indexing system. The purchase of a new server with a modern operating system will provide additional security protection and restore the full AFIS functionality. In order to secure the entire AFIS from this type of security breach we must also immediately update the 31 fingerprint examiner workstations that connect to the AFIS. These workstations currently utilize Windows XP operating systems.
The Windows XP operating system is unsupported and their continued use is in violation of ISP and FBI security requirements. Continued use of these outdated and unsupported workstations exposes the AFIS to additional avoidable security risks. This is an emergency procurement. It is imperative the ISP bring the AFIS system back up to its full functionality including the backup communication piece as quickly as possible.
Currently, the AFIS is at risk of complete system failure due to an avoidable security threat. The ISP AFIS is critical to the public safety of the citizens of this State. The AFIS is used to biometrically identify individuals for criminal justice and non-criminal justice background checks. The ISP has a statutory obligation to provide these services. This Emergency Purchase has an expected start date of 01/08/2015 through 04/08/2015 with an Original Estimated Cost of $250,000.00.
Signed By: Hiram Grau, Director of IL State Police
Vendor: NEC Corporation of America
Notary Date: 1/7/2015
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|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $250,000.00 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 15 3 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 1/27/2015
On March 9, 2015, a letter was received in the same filing quarter, reporting the Actual Total Cost expended for dates 01/16/2015 through 04/15/2015 is $72,159.00.
On January 16, 2015, the Department of Human Services (DHS) reported that three buildings (Kilbourne, Mendel and FTP) experienced a complete power failure. DHS contacted Vendor #1 to assess the problem and provide a resolution. As of 1:00 pm on Saturday the 17th, several blown fuses had been replaced and feeder loop #9 had been re-energized and power restored to the buildings. CDB was then notified on January 20, 2015 that the blown fuses were the result of a failed transformer and the FTP building only had partial power. Multiple attempts to repair the transformer were made before being deemed in need of replacement. The FTP building’s power has been shut off completely in order to prevent further damage to the loop and to allow the other buildings to remain operational. This emergency purchase is necessary to provide immediate repairs, including the rental of a generator to restore power to the FTP building while a replacement transformer can be purchased and installed, to ensure proper functioning of the power and heating system within the FTP building to prevent further damage to the feeder loop and building. In addition to work performed over the weekend of the 17th, Vendor #1 is to provide a temporary generator to secure power and heat to the facility. Vendor #1 is also to provide cost considerations and ultimately labor and equipment for the purchase and installation of a new transformer. Vendor #1 was chosen by DHS due to its proximity to and familiarity with the site as well as its availability to immediately mobilize and assess the situation. This Emergency Purchase has an expected start date of 01/16/2015 through 04/15/2015 with an Original Estimated Cost of $150,000.00.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Peters Electric & Technology, Inc.
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|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $150,000.00 |
Estimate |
Date $72,159.00 |
Final Cost $72,159.00 |
FY QTR 15 3 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
13 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE
File Date: 1/16/2015
The existing ISTHA Contract No. 13-0169 expires on January 15, 2015, with no remaining renewal options. This emergency procurement is being requested to extend the current contract for an additional 90 days of web- based project management (WBPM) system services with Meridian Systems utilizing their Proliance software. Meridian’s Proliance WBPM system has been used for the management and closeout of the ISTHA Engineering Department’s active projects, primarily in the Congestion Relief Program and also in the $12 billion Move Illinois Capital Program. The Tollway has implemented a new web-based program management system but needs to archive the Proliance records in order to meet State of Illinois record-retention requirements. The Proliance archive tool is not operating correctly and the Tollway is currently not able to effectively remove its documents to a self-hosted server yet. By extending these services with Meridian at no cost to the Tollway, Meridian agrees to fix the problem with the archive tool so the Tollway can be assured its records are transferred in whole without any loss of data. If the Proliance WBPM system is no longer
available, the Tollway will have to establish a third party to host its data until the archive tool is operable. The purpose of this extension is to have Meridian fix the deficiency and allow the Tollway access to their data until the tool works correctly and the data can be extracted in whole. The Tollway is requesting a 90-day extension to allow sufficient time for the archive tool to be fixed at no cost to the Tollway for this continued access and at no cost for this extension. This Emergency Purchase has an expected start date of 01/16/2015 through 04/15/2015 with an Actual Cost of $0.00.
Signed By: John Donato, Chief of Procurement-IL Tollway
Vendor: Meridian Systems, Inc.
Notary Date: 1/14/2015
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|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $0.00 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 15 3 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 2/6/2015
On February 6, 2015, both an Original Emergency Purchase Affidavit and a Final Actual Cost Affidavit were received from Illinois State University for the dates of 01/07/2015 through 01/10/2015, reporting the Estimated Total Cost at $90,000.00, and the Actual Total Cost at $85,494.42.
This Emergency Purchase is for the ISU football team to stay at the NCAA mandated hotel for the FCS Championship game.
Signed By: Judy Johnson, Director of Purchasing-ISU
Vendor: Legacy Stonebriar Hotel LTD
Notary Date: 1/14/2015
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|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $90,000.00 |
Estimate |
Date $85,494.42 |
Final Cost $85,494.42 |
FY QTR 15 3 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 1/12/2015
On January 13, 2015, a letter was received in the same filing quarter, reporting the Actual Total Cost expended for dates 12/03/2014 through 01/02/2015 is $296,540.10.
Original Filing - 01/03/2015:
Elens & Maichin, roofing contractor, were replacing a portion of the roof of the South Building at the College of Medicine-Rockford on Parkview Ave. At 1:30 pm on 12/03/2014, during their work, they were applying roofing material using a torch that ignited wood structure under metal flashing. This resulted in a fire and smoke drawing into the building. The smoke damage was extensive throughout the 2nd and 3rd floors of the South Building. There was also moderate smoke damage throughout the remainder of the buildings. Building numbers impacted were 843-1, 844-2, 846-1, 847-2, and 847-3. Servicemaster was chosen as the contractor based upon their ability to respond quickly to the cleaning and restoring needs. They are a part of our disaster preparedness plan, and we have had prior positive experience with Servicemaster after an internal water main break and flood repair. This Emergency Purchase has an expected start date of 12/03/2014 through 01/02/2015 with an Original Estimated Cost of $100,000.00.
Signed By: Debra Matlock, Purchasing Director-U of I Chicago
Vendor: Servicemaster Restore
Notary Date: 12/4/2014
State Cost: $100,000.00
Paid To
Date
$296,540.10
$296,540.10
15 3
$0.00
$0.00
File Date: 1/12/2015
A series of Intercollegiate Athletic gymnastic meets are scheduled with the first occurring Friday, January, 9, 2015. The athletic event needed to be relocated, and equipment rented, due to the unavailability of the Physical Education Building while it is undergoing indoor turf field renovation. Consequently, an emergency purchase was deemed needed to prevent disruption of these intercollegiate event commitments. The gymnastic equipment rental and the event hosting were moved to the UIC Pavilion. Initially this purchase was to be requested as a Section 1-13(b) exemption as the expenditure events are exclusively funded by donor gifts. The vendor selection was based upon previous relationship with Midwest Gym Supply. They are backed by more than 30 years of unsurpassed product and customer service. Midwest Gym Supply offers the most extensive line of gymnastics equipment, custom padding and installation east of the Mississippi. Their warehouses boast the largest stock of gymnastics equipment in the country. They provide the items we need for the Pavilion including CAD gym layout and design, competition and special event equipment leasing and expert installation. This Emergency Purchase has an expected start date of 01/09/2015 through 04/08/2015 with an Original Estimated Cost of $122,200.00.
Signed By: Debra Matlock, Director of Purchasing
Vendor: Midwest Gym Supply Inc.
Notary Date: 1/8/2015
State Cost: $122,200.00
Paid To
Date
$0.00
$0.00
15 3
$0.00
$0.00
File Date: 1/12/2015
On February 18, 2015, a letter was received in the same filing quarter, reporting the Actual Total Cost expended for dates 12/22/2014 through 01/05/2015 is $211,299.71.
A fire on the roof of the South Building at the College of Medicine-Rockford on Parkview Ave. was reported at 1:30pm on 12/03/2014. The 2nd and 3rd floor of the building remains unoccupied due to hazardous ceiling conditions and safety concerns. Due to occupancy issues and the operational/holiday schedule, a 2nd Emergency purchase on December 22, 2014 was declared to BMS Catastrophe Inc., an existing University contractor. This emergency purchase is for restoration services in the estimated amount of $265,150.00 for abatement and restoration services. The scope of work was scheduled to be completed by January 5, 2015 so that occupancy and operations could be resumed. This emergency purchase includes remaining abatement and restoration to be done in two phases, the first phase being the removal of all smoke/soot damaged ceiling tile on the 2nd and 3rd floor of Building 844, hallways on the 1st, 2nd, and 3rd floor of Building 843, and cleaning of the space between the ceiling grid and floor/roof deck above. During the ceiling tile removal and disposal, all flooring and contents will be covered with plastic; all drop ceiling grid work, light fixtures, conduits and HVAC registers will be cleaned with a HEPA vacuum and/or wet wiped, including the space from the ceiling grid to the floor/roof deck above. All horizontal surfaces will be cleaned once this portion of the project is completed. The scope the work estimated in the second phase is $190,000.00. The second phase will be the replacement of all acoustical ceiling that was removed and disposed of during the 1st portion of this phase.
The total amount of acoustical tile being replaced is estimated at $75,150.00. This Emergency Purchase has an expected start date of 12/22/2014 through 01/05/2015 with an Original Estimated Cost for phases 1 and 2 of
$265,150.00.
Signed By: Debra Matlock, Purchasing Director
Vendor: BMS Catastrophe, Inc.
Notary Date: 1/5/2015
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $265,150.00 |
Estimate |
Date $211,299.71 |
Final Cost $211,299.71 |
FY QTR 15 3 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 2/2/2015
The University of Illinois Hospital & Health Sciences System (UIHHSS) operates a Transplant Program that is regulated by HHS Centers for Medicare & Medicaid Services (CMS). The authority to operate the Transplant Program will be revoked by CMS on February 23, 2015 unless the regulatory entity (CMS) has granted a provisional operational authority extension until February 9, 2016. The CMS decision to extend the operating term of the Transplant Program beyond February 23, 2015 is conditional upon a contract with an independent transplant consultant team to work onsite at the Hospital to provide technical guidance, professional insight, training, and feedback on an ongoing basis. The transplant consultant team must be approved by CMS by March 4, 2015. The CMS Systems Improvement Agreement includes several mandates including consultant qualifications; consultant time; consultant contract requirements and must be executed by February 23, 2015. Additional items of compliance are specified in the Systems Improvement Agreement. Consequently, a contract for technical consulting is required in order to continue operation of the Hospital's Transplant Program. Thus, State services that affect Chicagoland health would be disrupted. This Emergency Purchase has an expected start date of 01/27/2015 through 04/26/2015 with an Original Estimated Cost of $175,000.00.
Signed By: Debra Matlock, Purchasing Director - U of I
Vendor: Transplant Analytics Inc.
Notary Date: 1/27/2015
State Cost: $175,000.00
Paid To
Date
$0.00
FY QTR
15 3
$0.00
$0.00
File Date: 2/2/2015
This emergency is due to the urgent need for Medical Practice Specialty Services to be provided by physicians that are board eligible, board certified, and licensed physicians in perinatology (Practice Specialist) who have training, expertise, knowledge, and qualifications to provide medical coverage and who are members in good standing of the Hospital's Medical Staff with privileges to provide Practice Specialty services at the University of Illinois Hospital. This Emergency Purchase has an expected start date of 01/21/2015 through 04/20/2015 with an Original Estimated Cost of $149,400.00.
Signed By: Debra Matlock, Purchasing Director-U of I
Vendor: Northwestern Medical Group
Notary Date: 1/22/2015
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $149,400.00 |
Estimate |
Date $0.00 |
Final Cost |
FY QTR 15 3 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
Previously Filed Emergency Purchases
File Date: 3/16/2015
Latest Filing - 03/16/2015:
The Actual Total Cost of FY15, Qtr 1, Item# 4 is $592,253.77.
Original Filing - 08/01/2015: FY15, Qtr 1, Item# 4:
The current contract covering these electrical services for the State expires 7/31/2014. CMS has awarded the contract to Ficek resulting from a RFP 22032808. However, the Department of Central Management Services requires additional time to finalize and execute the contract for the referenced RFP and will be without the services as of 8/1/2014. If a contract for these services is not in place, it could delay response to critical outages and would result in higher costs as the state would have to pay time and material charges. This Emergency Purchase has an expected start date of 08/01/2014 through 10/29/2014 with an original estimated cost of $1,000,000.00.
Signed By: James Ellenberg, Procurement Manager/CMS BCCS
Vendor: Ficek Electric and Communications, Inc.
Notary Date: 7/30/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $1,000,000.00 |
Estimate |
Date $592,253.77 |
Final Cost $592,253.77 |
FY QTR 15 3 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 3/26/2015
Latest Filing - 03/26/2015:
The Actual Total Cost of FY13, Qtr 2, Item# 11 is $13,751.75.
Original Filing 11/09/2012: FY 13, Qtr 2, Item# 11:
DNR procured roofing services for the Clinton Lake State Recreation Area, Camp Quest Shelter and the Maintenance Building utilizing the small purchase method in the amount of $36,000. Undiscovered conditions have been revealed during the project by the contractor and the exposed structures require remedy to prevent further damage from weather elements. An amendment is necessary which shall increase the cost of the procurement over the small purchase threshold by $13,751.75.
Signed By: Karen Rueter, Acting Purchasing Officer
Vendor: Triple K Konstruction Co.
Notary Date: 11/8/2012
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $13,751.75 |
Estimate |
Date $13,751.75 |
Final Cost $13,751.75 |
FY QTR 15 3 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 1/21/2015
Latest Filing - 01/21/2015:
The Actual Total Cost of FY14, Qtr 4, Item# 8 is $152,900.00.
Original Filing - 05/02/14: FY14, Qtr 4, Item# 8:
The Department of natural Resources requires emergency concession services to manage the golf course at Eagle Creek State Recreational Area. On March 15, 2014 the current concessionaire, BMDD Resorts Corp. abruptly abandoned the facility removing all equipment and supplies. BMDD served as concessionaire since July 2010. which included the management of the golf course. Immediate services are required to manage the golf course concession including but not limited to course maintenance, necessary golf equipment rental, merchandising, marketing, food and beverage and revenue receipts. The Agency estimates gross receipts to be
$43,750 per month. The concessionaire is entitled to 5% of the gross receipts. The Agency shall pay the Vendor a management fee of $5,000 per month and provide start-up costs estimated at $15,000.00. The vendor selected has managed the University of Illinois golf course for over 15 years, is a local company and could be immediately deployed. The original estimated cost is $57,500.00.
Signed By: Melissa Orrill, State Purchasing Officer
Vendor: Green Golf Partners
Notary Date: 5/2/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $57,500.00 |
Estimate |
Date $152,900.00 |
Final Cost $152,900.00 |
FY QTR 15 3 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 1/26/2015
Latest Filing: 01/26/2014:
The Actual Total Cost of FY15, Qtr 2, Item# 6 is $670,898.42.
This emergency purchase includes an actual cost of $56,147.43 to Campanella & Son, reported on 11/24/2014, and an actual cost of $614,750.99 to Thelen Materials LLC, reported on 01/26,2015.
Second Filing - 11/24/2014: FY15, Qtr 2, Item# 6:
A letter was received on November 24, 2014 reporting the actual cost expended of $56,147.43 for Campanella
& Sons Inc. for dates 05/13/2013 to 08/10/2013 leaving an estimated balance for Thelen Sand and Gravel, Inc. of $1,200,000.00.
Original Filing - 10/06/2014: FY15, Qtr 2, Item# 6:
The Department of Natural Resources requires emergency services at Illinois Beach State Park, located in Zion, Illinois. Stretching for 6.5 miles along the sandy shore of Lake Michigan in northeast Illinois, Illinois Beach State Park encompasses the only remaining beach ridge shoreline left in the State. The IL Beach State Park is divided into two units. The south unit contains the main beach with direct public access. Due to weather conditions and the ebb and flow of the lake, the main beach is susceptible to erosion. Erosion became quite severe during late summer and a plan of work to nourish the beach with sand was being developed. The main water and sewer lines are located N-S along the shoreline, east of the main parking lot. On September 30, 2014, lake waves caused the waterline to break it in several pieces, leaving Illinois Beach State Park and Resort without water. Installation of a temporary 8' above ground waterline, expanding approximately 1,500 feet, began on September 30, 2014 by vendor, Campanella & Sons, Inc. at an estimated cost of $300,000.00 and Thelen Sand and Gravel Inc. at an estimated cost of $1,200,000.00. This Emergency Purchase has an expected start date of 09/30/2014 through 12/28/2014 with an original estimated cost of $1,500,000.00.
Signed By: Craig Foxall, SPO-Department of Natural Resources
Vendor: Campanella & Son, & Thelen Sand & Gravel
Notary Date: 10/3/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $1,500,000.00 |
Estimate $1,256,147.43 |
Date $670,898.42 |
Final Cost $670,898.42 |
FY QTR 15 3 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 3/17/2015
Latest Filing - 03/17/2015:
The Actual Total Cost of FY15, Qtr 1, Item# 8 is $76,559.59.
Original Filing - 09/24/2014: FY15, Qtr 1, Item# 8:
A 90-day emergency extension is necessary to avoid loss of Federal funding, to ensure that there will be no gap in delivery of clinical substance abuse treatment services to juvenile male inmates at Illinois Youth Center St. Charles, and to allow the Illinois Department of Juvenile Justice sufficient time to evaluate bids for this contract solicited through an RFP process. Wells Center is the current substance abuse treatment services vendor for the grant-funded Juvenile Male Reentry Program at Illinois Youth Center-St. Charles. Wells Center also retains the Required DASA licensure for substance abuse treatment services. This Emergency Purchase has an expected start date of 10-01-2014 through 12-29-2014 with an original estimated cost of $143,781.00.
Signed By: Debra Miller, Public Service Administrator
Vendor: Wells Center
Notary Date: 9/18/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $143,781.00 |
Estimate |
Date $76,559.59 |
Final Cost $76,559.59 |
FY QTR 15 3 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 1/27/2015
Latest Filing - 01/27/2015:
An Affidavit was received on January 27, 2015 reporting an extension for dates beginning 12/24/2014 to 06/22/2015 at an additional estimated cost of $55,000.00, making a revised estimated cost of $130,000.00.
Original Filing - 10/06/2014: FY15, Qtr 2, Item# 8:
The Illinois Department of Juvenile Justice is currently legally bound by a Federal Consent Decree that requires IDJJ to develop individualized case plans for each youth in the Department's custody. This emergency purchase will allow IDJJ to start utilizing the assessment tools and be in compliance with the consent decree while pursuing a Request for Procurement for a multi-year contract. This Emergency Purchase has an expected start date of 09/25/2014 through 12/23/2014 with an original estimated cost of $75,000.00.
Signed By: Bryan Questelle, Business Administrator of IYC Harrisburg
Vendor: Orbis Partners Inc
Notary Date: 9/30/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $75,000.00 |
Estimate $130,000.00 |
Date $0.00 |
Final Cost $0.00 |
FY QTR 15 3 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 1/30/2015
Latest Filing - 01/30/2015:
The Actual Total Cost of FY13, Qtr 1, Item# 35 is $606,642.61.
Fourth Filing – 1/23/2014: FY14, Qtr 3, Item# 49:
On 1/23/2014 a letter was received with the final cost of the second filing, FY 13 Qtr 2 Item# 40, for time frame 12/9/2012 to 6/6/2013, for $83,593.59, and an extension through 12/31/2014. In addition, the emergency was turned over to Capital Development Board on 6/1/2013. On 01/10/2014, another letter was received reporting a final cost for the original emergency purchase, FY 13 Qtr 1 Item #35, for $63,773.83.
Third Filing - 06/05/2013: FY 13 Qtr 4 Item# 84:
The time frame for the extension is for an additional 6 months and the estimated cost for the extension is changed from $204,000.00 to $390,000.00.
Second Filing – 12/14/2012: FY 13 Qtr 2 Item# 40:
Letter was received extending the time frame 12/9/2012 to 6/6/2013, and adding an additional vendor with an estimated cost of $204,000.00.
Original Filing – 9/18/2012: FY13 Qtr 1 Item# 35:
Menard Correctional Center is declaring an emergency to rent 8 refrigerated trailers. This is necessary due to a leak in the roof of the Cold Storage building. During a storm the roof leaked profusely, causing a flood in the cold storage freezers. It is necessary to rent refrigerated trailers to store Menard's frozen foods. It will cost approximately $3,000 per month per trailer plus fuel. Original estimated cost is $147,000.00.
Signed By: Michael Atchison, Warden at Menard
Vendor: PLM Trailer Leasing
Notary Date: 9/12/2012
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $147,000.00 |
Estimate $537,000.00 |
Date $606,642.61 |
Final Cost $606,642.61 |
FY QTR 15 3 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 1/27/2015
Latest Filing - 01/27/2015:
An Affidavit was received on January 27, 2015 reporting an extension for dates beginning 12/30/2014 to 03/29/2015 at an additional estimated cost of $1,455,000.00, making a revised estimated cost of 3,207,000.00.
Original Filing - 09/24/14: FY15, Qtr 1, Item# 10:
The Illinois Department of Corrections is requesting a 90-day emergency to extend the terms and conditions of the current contract for the Parole Division Communications and Control Center (PCCC) under contract # 0910038 with the current vendor, Protocol Services Acquisition Corps. IDOC is competitively bidding a new contract through the RFP Process. IDOC is in the process of completing all necessary steps of the RFP process and expects to post the new solicitation in early September, 2014. IDOC will then begin the evaluation of the bids to work towards an award of the contract. Extending the PCCC contract for 90 days allows for the listed tasks to be accomplished. This contract will be terminated when the new contract is in place. If this request is denied, IDOC will experience a disruption in service and will not be able to continue to operate the Parole and sex offender supervision programs as mandated by Illinois Statute. Department operations related to monitoring of releases would be seriously compromised. This Emergency Purchase has an expected start date of 10/01/2014 through 12/29/2014 with an original estimated cost of $1,752,000.00.
Signed By: Alyssa Williams-Schafe, Public Service Administrator
Vendor: Protocol Acquisition Services Corps
Notary Date: 9/4/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $1,752,000.00 |
Estimate $3,207,000.00 |
Date $0.00 |
Final Cost $0.00 |
FY QTR 15 3 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 3/17/2015
Latest Filing - 03/17/2015:
The Actual Total Cost of FY15, Qtr 1, Item# 11 is $36,603.72.
An Affidavit was received on January 27, 2015 reporting an extension for dates beginning 12/25/2014 to 03/24/2015 at an additional estimated cost of $15,000.00, making a revised estimated cost of $39,999.99.
Original Filing - 09/30/2014: FY15, Qtr 1, Item# 11:
Purchase of Sewer Lift Station Pumps and Control Board. R & M to include repair parts to Sewer Lift Station to ensure continued operation. Flo-systems is the historical Local Vendor, no small businesses could be identified. SPO Waiver approved. Facility currently operating on one pump rigged to pump in the short term with constant monitoring of flow. Control Board had been struck by lightening damaging the control board which controls the operation of the pumps. Pump shafts are bent and need replaced. A procurement was pending to replace the pumps when the control board and the last functioning pump failed. This Emergency Purchase has an expected start date of 09/26/2014 through 12/24/2014 with an original estimated cost of
$24,999.99.
Signed By: Cecil Polley, Warden
Vendor: Flo-Systems, Inc.
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $24,999.99 |
Estimate $39,999.99 |
Date $36,603.72 |
Final Cost $36,603.72 |
FY QTR 15 3 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
29 HUMAN SERVICES, DEPARTMENT OF
File Date: 2/6/2015
Latest Filing - 02/06/2015:
The Actual Total Cost of FY15, Qtr 2, Item# 14 is $38,375.00.
Original Filing - 11/12/2014: FY15, Qtr 2, Item# 14:
The Chester Mental Health Center in Chester, Illinois was stripping and waxing floors when floor tiles began popping up. Asbestos was discovered under the tiles. The asbestos needs to be abated before the tiles can be replaced. The original estimated cost is $75,000.00.
Signed By: William Strahle, DHS Procurement Officer
Vendor: Schemel-Tarrillion, Inc.
Notary Date: 11/20/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $75,000.00 |
Estimate |
Date $38,375.00 |
Final Cost $38,375.00 |
FY QTR 15 3 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 1/28/2015
Latest Filing - 01/28/2015:
The Actual Total Cost of FY15, Qtr 2, Item# 15 is $129,254.17.
Original Filing - 11/12/2014: FY15, Qtr 2, Item# 15:
In accordance with standards set by procurement rule, the Department of Military Affairs requires an emergency procurement due to a need meeting the criteria of an emergency purchase. This procurement will provide two security guards at the East St. Louis Armory through mid-December. Additional time may be needed if threats persist and if that is the case, applicable procurement rules will be followed. This situation, while urgent, is expected to be temporary. This Emergency Purchase has an expected start date of 10/24/2014 through 12/12/2014 with an Estimated Cost of $120,000.00.
Signed By: Harold Wilson,
Vendor: Whelan Security
Notary Date: 10/28/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $120,000.00 |
Estimate |
Date $129,254.17 |
Final Cost $129,254.17 |
FY QTR 15 3 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 9/26/2014
Latest Filing - 1/14/2015:
The Actual Total Cost of FY14, Qtr 4, Item# 59 is $6,472,969.62.
Sixth Filing - 09/26/14: FY15, Qtr 1, Item# 36: FY15, Qtr 1, Item# 36:
On 09/26/2014 a letter was stating an actual amount of $13,755,720.03. Listed below are the actual amounts for the listed terms: FY14, Qtr 2, Item# 3: 05/30/2013 through 12/31/2013 actual cost is $7,269,718.56. FY13, Qtr 4, Item# 112: 01/01/2014 through 06/30/2014 actual cost is $6,486,001.47. The Total Actual Cost of this Emergency Purchase to date is $16,953,491.88.
Fifth Filing – 06/12/2014:FY14, Qtr 4, Item# 59
A letter was received on June 12, 2014 increasing the original amount by an additional $6,500,000.00 and extending the original term from 07/01/2014 through 12/31/2014. The total estimated amount to date for this Emergency Purchase is $23,700,000.00.
Fourth Filing - 2/3/2014: FY14, Qtr 3, Item# 66:
A letter received stating Actual Cost of FY 13 Qtr 2 Item# 38, for the term 03/01/2013 through 05/29/2013 is
$3,197,771.85.
Third Filing – 12/10/2013: FY14, Qtr 2, Item# 3:
A letter was received on December 10, 2013 requesting an extension for dates starting 01/01/2014 to 06/30/2014 at an additional; estimated cost of $6,500,000.00, bringing the total estimated cost to 17,200,000.00.
Second Filing - 05/10/13: FY 13, Qtr 4, Item# 112:
A letter was received on May 10, 2013 requesting an extension for dates starting 05/30/2013 to 12/31/2013 at an additional; estimated cost of $7,500,000.00, bringing the total estimated cost to 10,700,000.00.
Original Filing - 02/27/13: FY13, Qtr 3, Item# 52
Dental Services are Federal mandated for children under Early and Periodic Screening Diagnosis and Treatment program (DPSDT). DPSDT also requires states to provide outreach and access to services, assuring appropriate utilization of preventive dental services and needed dental treatment services.
Comprehensive dental services must be provided to children. The current contract period between HFS and DentaQuest expires February 28, 2013. There are no additional renewal options available under the current contract. This emergency purchase has an estimated cost of $3,200,000.00 for dates 03/01/2013 through
Signed By: Brett M. Cox, State Purchasing Officer
Vendor: DentaQuest of Illinois
Notary Date: 2/22/2013
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $3,200,000.00 |
Estimate $23,700,000.00 |
Date $23,426,461.50 |
Final Cost $23,426,461.50 |
FY QTR 15 3 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 1/15/2015
Latest Filing - 01/15/2015: FY14, Qtr 4, Item# 23:
A letter was received on January 14, 2015 reporting the actual cost expended for dates 08/04/2014 through 11/01/2014 is $101,640.00.
Second Filing 10/29/2014: FY15, Qtr 2, Item# 38:
A letter was received on October 29, 2014 requesting an extension for dates starting 11/02/2014 to 04/30/2015 at an additional estimated cost of $218,400.00, bringing the total estimated cost to $327,600.00.
Original Filing 06/11/2014: FY14, Qtr 4, Item# 23:
The systems operating in this environment are critical to the process of paying employees, paying vendors and providing accountability and management of the Department's Fiscal resources. These systems were maintained by a single individual. Early in May, this individual announced his retirement without advanced notice and left on that day. This left the systems without even minimal support. ISP does not have trained resources in this technology. The original estimated cost is $109,200.00.
Signed By: Hiram Grau, Director
Vendor: Information Builders, Inc.
Notary Date: 6/9/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $109,200.00 |
Estimate $327,600.00 |
Date $101,640.00 |
Final Cost |
FY QTR 15 3 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 1/22/2015
Latest Filing - 01/22/2015:
The Actual Total Cost of FY15, Qtr 1, Item# 13 is $4,664.00.
Original Filing - 08/12/2014: FY15, Qtr 1, Item# 13:
Monday night going into Tuesday morning August 4/5, 2014 northeastern Illinois received an intense burst of rain that caused flash flooding through-out the region. As a result of these rains a small pavement void under Sheridan Road at Hazel Avenue greatly increased to a 20' x 20' void under the pavement causing northbound Sheridan Road to be closed. In order to ensure no further erosion and to re-open northbound Sheridan Road, the existing storm sewer must be repaired, the void filled and the pavement replaced. This work is beyond the capabilities of State forces. The Village of Glencoe is able to do the repairs and is able to start immediately. Additionally there is a sanitary sewer line close to the void. This Emergency Purchase has an expected start date of 08/06/2014 through 08/22/2014 with an original estimated cost of $30,000.00.
Signed By: John Fortmann, Dep. Director Highways/Region One
Vendor: Village of Glencoe
Notary Date: 8/5/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $30,000.00 |
Estimate |
Date $4,664.00 |
Final Cost $4,664.00 |
FY QTR 15 3 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 3/11/2015
Latest Filing - 03/11/2015:
The Actual Total Cost of FY15, Qtr 1, Item# 21 is $3,356,860.25.
Original Filing - 08-05-2015: FY15, Qtr 1, Item# 21:
The current quantities in the CMS Master Contract Rock Salt Renewal are insufficient to meet the Tollway's anticipated needs for the 2014/2015 winter season. A new CMS solicitation for Rock Salt was let, but only received bids for two of the 15 Tollway Maintenance salt storage facilities. As a result, the Tollway is seeking an emergency purchase of an additional 33,300 tons of Rock Salt to supplement anticipated inventories for the Tollway sites where no bids were received by CMS. Rock salt is an integral part of the Tollway's snow and ice control operation. Using rock salt ensures that the roads are clean and safe for paying customers, diminishing the possibility of increased accidents and lawsuits resulting from unsafe driving conditions. Due to current supply and availability issues, this procurement is time-sensitive and critical to the mission of the Tollway to ensure a safe driving surface on all toll roads during the coming winter season. This Emergency Purchase has an expected start date of 07/29/2014 through 10/26/2014 with an original estimated cost of $3,344,442.00.
Signed By: John Donato, Chief of Procurement
Vendor: North American Salt Company
Notary Date: 7/29/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $3,344,442.00 |
Estimate |
Date $3,356,860.25 |
Final Cost $3,356,860.25 |
FY QTR 15 3 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 1/29/2015
Latest Filing - 01/29/2015:
The Actual Total Cost of FY15, Qtr 2, Item# 20 is $142,000.00.
Original Filing - 10/24/2014: FY15, Qtr 2, Item# 20:
On July 28, 2014, a low-boy truck on eastbound I-88 struck the west fascia girder of Bridge 20 that carries southbound I-294 traffic over I-88. The bottom flange of Girder 11 had been struck by a cylindrical metal component attached to the top of a 66,000 pound power generator at a location where it was previously struck and subsequently heat straightened in 2011. At the impact location, the girder exhibits a bent or “kink” in the bottom flange of approximately 2” to the east and the bottom flange is bent and twisted over a range of approximately 24” length. The bottom flange out-of-plane deformation is approximately 1” vertical. The bottom flange of the girder was pushed upward and has a 1” vertical crack on the outside edge of the flange. This emergency is required to repair the bridge before winter. In cold weather, heavy loads could cause the vertical crack to propagate throughout the beam resulting in the failure of the outside girder. The following contractors - Dunnet Bay, Lorig, Kenny, Herlihy, and Chicago Structures were contacted on October 3, 2014 to determine the contractor best suited to complete the repairs in the timeframe specified. Two contractors, Lorig and Herlihy responded with proposals. Lorig’s proposal was $142,000.00 and Herlihy’s proposal was
$295,120.78. The Tollway’s Consulting Engineer, AECOM, reviewed each proposal and recommended Lorig to perform the repair work. The Tollway’s Engineering Department concurred with this recommendation. The Tollway estimates seven weeks for the completion on the repair work. This Emergency Purchase has an expected start date of 20/24/2014 through 01/22/2015 with an original estimated cost of $142,000.00.
Signed By: John Donato, CPO
Vendor: Lorig Construction Company
Notary Date: 10/23/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $142,000.00 |
Estimate |
Date $142,000.00 |
Final Cost $142,000.00 |
FY QTR 15 3 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 3/16/2015
Latest Filing: 03/16/2015:
A letter was received on March 16, 2015 requesting an extension for dates starting 03/14/2015 to 06/30/2015 at an estimated cost of $0.00.
Original Filing - 12/22/2014: FY 15, Qtr 2, Item# 22:
Due to state appropriations dropping by $25 million between FY2002 and FY2014 and enrollment which has declined by 16% since FY2006, Northern Illinois University must increase enrollment by 400 students to stay flat in revenue. The University has conducted two failed personnel searches for an Associate Vice President for Enrollment Management within the last year and has also experienced a personnel change-over in the Admissions Group. These diminished internal resources demand that the University pursue other means to immediately improve enrollment numbers while the search for new leadership continues. Engagement with Lipman Hearne Inc. provides NIU needed strategic and operational leadership in enrollment management and admissions in the service of helping the University achieve its enrollment and retention goals, focusing on Spring 2015, Fall 2015, and Fall 2016 terms. This vendor was selected due to their experience with higher education institutions, especially within the State of Illinois. The results of the vendor's efforts with another state university help to validate their abilities and justify the expense of their offering. This Emergency Purchase has an expected start date of 12/15/2014 through 03/14/2015 with an Actual Cost of $814,000.00.
Signed By: Michele Danza, Director of Procurement
Vendor: Lipman Hearne, Inc.
Notary Date: 12/18/2014
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $0.00 |
Estimate |
Date $814,000.00 |
Final Cost $814,000.00 |
FY QTR 15 3 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 2/18/2015
Latest Filing - 02/18/2015:
A letter was received on February 18, 2015 reporting the cost expended for Sanofi Pasteur Inc. at $2,933.80 and the cost expended for GlaxoSmithKline Pharmaceuticals Inc. at $156,667.00 making a Total Actual Cost of $159,600.80.
Original Filing - 09/29/15: FY15, Qtr 1, Item# 24:
The University of Illinois Hospital and Health Sciences System on behalf of its Ambulatory Care Pharmacy requires the purchase of various flu vaccine products for the health and well-being of patients, students, staff and faculty. There are only a few Flu Vaccine manufacturers, and it is therefore necessary to place orders for vaccines with more than one vendor to avoid potential shortages due to production issues. For this reason, Ambulatory Care Pharmacy has placed orders for Flu vaccines with GlaxoSmithKline in the amount of
$420,000.00 and Sanofi Pasteur in the amount of $75,000.00 for the impending Flu Season based on previous season's utilization. This Emergency Purchase has an expected start date of 09/18/2014 through 12/17/2014 with an original estimated cost of $495,000.00.
Signed By: Debra Matlock, Director, U of I, Chicago
Vendor: GSK Inc. and Sanofi Pasteur Inc.
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $495,000.00 |
Estimate |
Date $159,600.80 |
Final Cost $159,600.80 |
FY QTR 15 3 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|