Original Filing - 05/23/2017:
To properly complete the compliance examination of the Historic Preservation Agency for the year ended June 30, 2017, the engagement needs to begin as soon as possible. Following internal discussions, it was determined we did not have sufficient internal resources to conduct this engagement. Insufficient time exists to conduct the usual request for proposals competitive selection process prior to June 1, 2017. A fair and reasonable price was negotiated with Borschnack, Pelletier & Co. who has experience with the Auditor General's program and has sufficient staff and expertise to perform this engagement and begin work with the necessary timeframe to avoid serious disruption in OAG audit services. This Emergency Purchase has an expected start date of 06/05/2017 through 06/30/2018 with an Actual Cost of $150,150.00.
Signed By: Jane Clark, Division Director
Vendor: Borschnack, Pelletier & Co.
Notary Date: 5/22/2017
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $0.00 |
Estimate |
Date $150,150.00 |
Final Cost $150,150.00 |
FY QTR 17 4 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 4/11/2017
Original Filing - 04/11/2017:
The existing contract was between the IOC and the vendor (JP Morgan Chase). In addition the Treasurer has an existing contract expiring 12/31/2017, with the same vendor for the banking side of the contract. The IOC created an RFP for review by the Treasurer in November 2016. The Treasurer recommended a joint procurement could be used that would address both contracts and be more economical for the State. The joint RFP was drafted but could not be posted or awarded until the IOC contract expired; therefore, an emergency purchase is needed to extend the existing contract to coordinate with the Treasurer's procurement and subsequent joint contract. This Emergency Purchase has an expected start date of 04/01/2017 through 06/30/2017 with an Original Estimated Cost of $50,000.00.
Signed By: Marvin Becker, Assistant Comptroller
Vendor: JP Morgan Chase Bank
Notary Date: 4/6/2017
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $50,000.00 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 17 4 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 5/24/2017
Original Filing - 05/24/2017:
The Department of Central Management Services previously procured a contract with ComSource for amber light bars. ComSource is no longer able to provide products and requested to be relieved of their contractual duties. The amber lights are necessary for trucks during construction season and therefore, CMS does not have the statutorily required time to conduct a formal procurement. This Emergency Purchase has an expected start date of 05/17/2017 through 05/31/2017 with an Original Estimated Cost of $322,952.61.
Signed By: Ashley Noblet, Deputy Director-Bureau of Agency Service
Vendor: Fleet Safety Supply Company
Notary Date: 5/19/2017
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $322,952.61 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 17 4 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 6/30/2017
Original Filing - 06/30/2017:
The conditions and circumstances requiring this emergency purchase, including reason for selection of the particular contract are: This emergency procurement will allow for the continuation of the Environmental Systems Research Institute, Inc. (Esri) agreement for a 90-day period beginning 07/01/2017 and ending 09/28/2017. The agreement will allow DoIT to purchase Esri sole source products which are used by Natural Resources, Human Services and Transportation just to name a few. During the 90-day period DoIT will conduct the appropriate research to be able to proceed with a new procurement, either a sole source procurement, a competitive solicitation, or another appropriate procurement method. This Emergency Purchase has an expected start date of 07/01/2017 through 09/28/2017 with an Original Estimated Cost of
$125,000.00.
Signed By: Chris Demeroukas, Purchasing Officer
Vendor: Environmental Systems Research Institute, Inc. (Esri)
Notary Date: 6/30/2017
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $125,000.00 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 17 4 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 6/30/2017
Original Filing - 06/30/2017:
The conditions and circumstances requiring this emergency purchase, including reason for selection of the particular contract are: This emergency procurement will allow for the continuation of the Micro Focus Software (formerly Novel) agreement for a 90-day period beginning 07/01/2017 and ending 09/28/2017. The agreement will allow DoIT to purchase Novell products, maintenance and support which are used by various agencies supported by DoIT. During the 90-day period DoIT will conduct the appropriate research to be able to proceed with a new procurement, either a sole source procurement, a competitive solicitation, or another appropriate procurement method. This Emergency Purchase has an expected start date of 07/01/2017 through 09/28/2017 with an Original Estimated Cost of $500,000.00.
Signed By: Chris Demeroukas, Purchasing Officer
Vendor: Micro Focus Software, Inc.
Notary Date: 6/30/2017
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $500,000.00 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 17 4 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 4/25/2017
Original Filing - 04/25/2017:
The Department is utilizing an Emergency Quick Purchase to permanently repair fiber optics and replace a control panel at Jake Wolf Memorial Fish Hatchery, Topeka, IL. A lightning strike in 2015 permanently damaged the existing control panel which is used to monitor water levels at several fish rearing tanks. Also, site personnel are no longer able to monitor production rates and flow rates at each of ten water supply wells. Although a small purchase contract temporarily repaired the equipment, site conditions have continued to deteriorate. Under its present condition, monitoring capabilities of hatchery operations are severely limited thus jeopardizing the fisheries resource and capabilities of hatchery operations are severely limited thus jeopardizing the fisheries resource and associated State revenues. Immediate action is necessary to replace damaged fiber optic cabling, restore automated monitoring and control systems for hatchery operations, and avoid loss of federal funds. This Emergency Purchase has an expected start date of 04/24/2017 through 07/21/2017 with an Original Estimated Cost of $415,200.00.
Signed By: Paula Marte, Procurement Officer-DNR
Vendor: Britton Electronics & Automation, Inc.
Notary Date: 4/21/2017
State Cost: $415,200.00
Paid To
Date
$0.00
$0.00
17 4
$0.00
$0.00
File Date: 6/19/2017
Original Filing - 06/19/2017:
The Chiller unit servicing the School is in immediate need of a replacement compressor and maintenance. Temperatures inside the School have surpassed 90 degrees and continued use of the building without appropriate action will become a safety issue for staff and youth. The chiller is a Carrier brand unit so using the manufacturer will ensure prompt and qualified service. This Emergency Purchase has an expected start date of 06/13/2017 through 09/11/2017 with an Original Estimated Cost of $83,988.00.
Signed By: Christine Rothwell, Acting Superintendent
Vendor: Carrier
Notary Date: 6/13/2017
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $83,988.00 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 17 4 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 4/6/2017
Original Filing - 04/06/2017:
CMS is currently bidding an agency specific contract for cartons, and ICI cannot continue to provide items to their customers without these cartons. If ICI cannot provide milk and juice, the customers will not be able to meet the nutritional needs of their clients. This Emergency Purchase has an expected start date of 04/04/2017 through 07/02/2017 with an Estimated Cost of $105,000.00.
Signed By: Justin Weigler, Procurement Liaison
Vendor: Tetra Pak, Inc.
Notary Date: 4/4/2017
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $105,000.00 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 17 4 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 6/6/2017
Original Filing - 06/06/2017:
ICI had been obtaining collagen casings from a CMS LED contracted vendor. The vendor's supplier was unable to provide a product the met ICI's requirements. ICI must obtain this product to make various meat products for their customers. Without these items, ICI cannot provide the products needed to its customers for nutritional requirements. This Emergency Purchase has an expected start date of 06/01/2017 through 08/30/2017 with an Original Estimated Cost of $750,000.00.
Signed By: Justin Weigler, Procurement Liaison for ICI
Vendor: New England Food, Inc. and Good Source Solutions, Inc.
Notary Date: 6/5/2017
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $750,000.00 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 17 4 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 4/5/2017
Original Filing - 04/05/2017:
The Forensic Treatment Program (FTP) building's roof, at Elgin Mental Health Center, sustained major wind damage to approximately 60,000 square feet spread over the entire roof area of 187,000 square feet. The damage to the roof is affecting and causing damage to all interior areas of the building. Being a forensic building, relocation of the residents is not possible. The damage done to the 20 year old roof was extensive enough that it is economically feasible and in the best interest of the State to replace the roof. This Emergency Purchase has an expected start date of 04/04/2017 through 06/30/2017 with an Actual Cost of $1,674,840.00.
Signed By: William Strahle, Procurement Office
Vendor: Elens & Maichin Roofing and Sheet Metal Inc.
Notary Date: 3/30/2017
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $0.00 |
Estimate |
Date $1,674,840.00 |
Final Cost $1,674,840.00 |
FY QTR 17 4 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 6/22/2017
Original Filing - 06/22/2017:
The Department of Human Services of Developmental Disabilities needs to purchase licenses for software to maintain digital historical records and prevent the loss of Federal dollars. The software will provide an electronic interface for a developmentally disabled individual's file between Providers, Independent Service Coordination agencies, and the Division of Developmental Disabilities. Failure to have software that is a management information system that provides digital historical records between all entities that provides services to a developmentally disabled individual will result in the loss of Federal funds. This Emergency Purchase has an expected start date of 06/21/2017 through 09/18/2017 with an Original Estimated Cost of
$110,000.00.
Signed By: William Strahle, Procurement Officer
Vendor: Carahsoft Technology
Notary Date: 6/22/2017
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $110,000.00 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 17 4 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 6/27/2017
Original Filing - 06/27/2017:
The Department is declaring an emergency at the Alton Mental Health Center in Alton, for the replacement of flooring in the Forensic Center. A contract had been executed and work started on the project. That contract was terminated after the old flooring had been removed. This area of the Forensic Center is a high traffic area and the lack of flooring and transition strips has created a hazard. The Department needs to complete the project in a timely manner to prevent any accidents. This Emergency Purchase has an expected start date of 06/26/2017 through 09/23/2017 with an Original Estimated Cost of $250,000.00.
Signed By: William Strahle, Procurement Officer
Vendor: WWCS, Inc.
Notary Date: 6/23/2017
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $250,000.00 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 17 4 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 4/19/2017
Original Filing - 04/19/2017:
The condition of Interstate 57 in Champaign County has deteriorated rapidly and unexpectedly over the winter of 2016-2017. The condition of the bare concrete pavement under overhead structures near mile markers 247 and 249 has deteriorated to a point that they are a hazard to the traveling public. The temporary patching material available to the District Operations staff does not last more than a few day for any of these routes and the Department continues to spend resources and material tying to repair the same locations. The areas that needs repair continue to grow at each location. Proceeding with an emergency contract will eliminate the hazard for the motoring public. This Emergency Purchase has an expected start date of 04/17/2017 through 07/16/2017 with an Original Estimated Cost of $975,000.00.
Signed By: Kensil Garnett, Region Three Engineer
Vendor: G.M. Sipes
Notary Date: 4/17/2017
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $975,000.00 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 17 4 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 5/17/2017
Original Filing - 05/17/2017:
On April 31, 2017 the 54 inch culvert running under Shady Knolls road has caused a large sink hole to form on the east edge of US 150. The sink hole was caused by a large rain event over the past week. The culvert runs parallel to US 150. Over time the culvert bottom has deteriorated, causing the earth to wash away with every rain event, making the roadway unstable. This is a main access to a neighborhood of US 150, and is causing a hardship on the residents. Due to the severity of the sink hole, if this culvert is not repaired, US 150 will also be affected and the roadway will have to be closed. The detour and the amount of people affected by the closure of US 150 would be significant. This Emergency Purchase has an expected start date of 05/15/2017 through 08/12/2017 with an Original Estimated Cost of $139,668.80.
Signed By: Kensil Garnett, Deputy Director of Highways
Vendor: J. C. Dillon, Inc.
Notary Date: 5/15/2017
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $139,668.80 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 17 4 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 6/6/2017
Original Filing - 06/06/2017:
The Department sustained a slope failure on the north side of Old US Route 50 between Frogtown Road and Stolletown Road in Clinton County. The slope failure is approximately 0.8 miles in length. The slope failure is a result of flooding that occurred during the period of April 29th through May 10th, compounded by waves resulting from high sustained winds during the period of Mar 4th, 5th, and 6th. The Department's District 8 Bureau of Operations does not have sufficient qualified forces, equipment and traffic control to accomplish the required work. This Emergency Purchase has an expected start date of 06/01/2017 through 08/29/2017 with an Original Estimated Cost of $1,000,000.00.
Signed By: Joseph Monroe, Operations Engineer
Vendor: The Killian Corporation
Notary Date: 6/1/2017
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $1,000,000.00 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 17 4 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 6/26/2017
Original filing - 06/26/2017:
The Department is declaring an emergency for the covering or roughly 62,000 tons of rock salt. The rock salt contract requires the Department purchase at minimum 80% of the estimated contract quantity. The Department does not have adequate facilities for storage of roughly 62,000 tons of rock salt. Material must be covered to prevent damage to the material and damage to the environment. Tarping is the most economical method for covering this salt which needs to be stored for future use. This Emergency Purchase has an expected start date of 06/21/2017 through 08/18/2017 with an Actual Cost of $191,930.75.
Signed By: Aundra Williams, Procurement Officer
Vendor: Rayner Covering Systems, Inc.
Notary Date: 6/16/2017
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $0.00 |
Estimate |
Date $191,930.75 |
Final Cost $191,930.75 |
FY QTR 17 4 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 4/10/2017
Second Filing - 05/17/2017:
An Affidavit was received on May 17, 2017, in the same filing quarter, reporting the estimated cost for Graham Hyde Architects was increased from $50,000 to $93,300.00 and added Design Roofing Systems, Inc., at an estimated cost of $645,550.00, to provide the labor and material for roof repairs, revising the total estimated cost for this emergency purchase at $738,850.00.
Original Filing - 04/10/2017:
The Illinois State Police Training Academy is experiencing multiple water leaks as a result of a failed roofing system. Several attempts at short term repairs have been made, including patching and the use of a tarp, but recent rains have caused the roof to further deteriorate, exposing furnishings, records and equipment to further damage. Additionally, what appears to be mold growth causes a serious concern for the health and safety of the building occupants and public. Repairs are needed immediately to prevent further damage to the building, its furnishings and records, to minimize serious disruption in critical state services and to protect public health and safety. Vendor #1 has been selected to provide an abbreviated specification and observation of contraction for replacing approximately 50,000 sq ft of EPDM roofing and any necessary attendant accessories. Vendor #1 was chosen because of their experience, site proximity, and positive performance on prior CDB projects.
Considering the time frames needed for the negotiation and execution of a contract, design and standard bidding procedures, repairs at the Academy under the existing processes would likely not begin for several months. For this reason, emergency purchases are necessary to ensure the replacement of the roof is conducted in an expedited manner. This Emergency Purchase has an expected start date of 04/07/2017 through 07/05/2017 with an Original Estimated Cost of $50,000.00.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Graham & Hyde Architects, Inc & Design Roofing Systems, Inc
Notary Date: 4/7/2017
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $50,000.00 |
Estimate $738,850.00 |
Date $0.00 |
Final Cost $0.00 |
FY QTR 17 4 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 5/10/2017
Original Filing - 05/10/2017:
The Alton Mental Health Center has experienced major leaks in the Pine Cottage and Mechanical Building as a result of failed roofing systems. Sever attempts at short term repairs have been made, including patching and the use of a tarp to keep rain water from entering the building, but recent rains have caused the roof to further deteriorate to the point where short term repairs are no longer an option. The Pine Cottage houses patient records from multiple mental health centers and the Mechanical Building houses the fire alarm system, security equipment and other controls for the entire facility. This emergency purchases is necessary to allow roof replacement to begin as soon as possible in order to protect against further loss or damage to the buildings, including the equipment/system controls and to insure the integrity of State records. This Emergency Purchase has an expected start date of 05/05/2017 through 08/02/2017 with an Original Estimated Cost of $100,000.00 for David Loyet & Associates, Inc. and $785,000.00 for Joiner Sheet Metal & Roofing, Inc.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: David Loyet & Associates & Joiner Sheet Metal & Roofing Inc
Notary Date: 5/9/2017
State Cost: $885,000.00
Paid To
Date
$0.00
$0.00
17 4
$0.00
$0.00
File Date: 5/16/2017
Original Filing - 05/16/2017:
Menard Correctional Center has experienced a sanitary sewer bar screen failure. The bar screen separates foreign debris from sewage before the sewage enters the treatment system. Recent rain and flooding have caused some debris to be scattered across the site and there are concerns that this contaminated debris could become a serious EPA issue for both the facility and the City of Chester. Horner & Shifrin, Inc. has been selected as the A/E for this project to provide an evaluation of the existing conditions of the sanitary sewer bar screen. They are to make recommendations for a replacement sanitary bar screen or grinding system capable of supporting the institution's needs, and specify the recommended replacement system. The work also includes recommendations for any temporary measures that would assist IDOC in operating the system until it can be permanently repaired. This Emergency Purchase has an expected start date of 05/10/2017 through 08/07/2017 with an Original Estimated Cost of $25,000.00.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Horner & Shifrin, Inc.
Notary Date: 5/15/2017
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $25,000.00 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 17 4 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 6/12/2017
Original Filing - 06/12/2017:
As a result of recent storms, the canopy over the Multi-Purpose Arena at the Illinois State Fairgrounds has further deteriorated, prompting the closure of the facility as it has been deemed unsafe for occupancy. An emergency purchase is necessary to quickly remove the canopy fabric, stabilize the frame of the structure with cabling and provide any other limited services necessary to safely occupy the arena. The arena is used for various prominent events throughout the year and generates substantial annual revenue for the State of Illinois. In order to protect against further damage to the structure and to prevent the threat to public safety, as well as prevent serious disruption in critical state services that affects the collection of substantial State revenues as a result of the arena shutdown, the State of Illinois is moving forward with the removal of the canopy to safely occupy the facility and honor as many scheduled events as possible. This Emergency Purchase has an expected start date of 06/07/2017 through 09/04/2017 with an Original Estimated Cost of $98,700.00.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Tensile Structure Systems
Notary Date: 6/4/2017
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $98,700.00 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 17 4 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 6/19/2017
Original Filing - 06/19/2017:
One of the two main campus chillers failed and required assessment. The vendor was selected for initial investigation and chiller repairs because they provided the lowest cost of four quotes. Significant damage was identified beyond scope of original proposal, requiring immediate action. During this time, the chiller was not operational; therefore, the emergency procurement was approved by administration for immediate repairs to prevent further loss or damage to university property. This Emergency Purchase has an expected start date of 06/12/2017 through 06/30/2017 with an Original Estimated Cost of $130,000.00.
Signed By: Tracy Sullivan, Asst. Vice-President of Procurement
Vendor: FI Moran Inc
Notary Date: 6/14/2017
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $130,000.00 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 17 4 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 4/11/2017
Original Filing - 04/11/2017:
For a number of years, the University of Illinois Hospital has been purchasing supplies through the Vizient preapproved vendors for the procurement of goods and service. As of April 1, 2017, Vizient contract MS1421 (Abbott Vascular Coronary Products and Accessories) has expired. Due to the proprietary nature of these supplies, we will have to go through a sole source. We are currently in the process of putting together the necessary sole source documentation, but until the review and awarding takes place, we will require an emergency purchase to sustain the hospital during this process. Without access to vascular coronary products and accessories that supply blood to the heart, the hospital will not be able to perform the necessary percutaneous coronary intervention (PCI) procedure for patients, that in turn would cause a loss in revenue in the form of those specialized surgical procedures that require those particular supplies for those particular cases. This Emergency Purchase has an expected start date of 04/01/2017 through 06/29/2017 with an Original Estimated Cost of $180,000.00.
Signed By: Debra Matlock, Purchasing Director
Vendor: Abbott Laboratories, Inc.
Notary Date: 3/9/2017
State Cost: $180,000.00
Paid To
Date
$0.00
$0.00
17 4
$0.00
$0.00
File Date: 4/11/2017
Original Filing - 04/11/2017:
This emergency/quick purchase was required due to a situation in which public health or safety was threatened. For a number of years the University of Illinois Medical Center has been purchasing supplies through the Vizient preapproved vendors for the procurement of goods and service. As of April 1, 2017, Vizient contract MS1405 (St. Jude Medical CRM) will have expired. This Emergency Purchase has an expected start date of 04/01/2017 through 06/29/2017 with an Original Estimated Cost of $170,000.00.
Signed By: Debra Matlock, Purchasing Director
Vendor: St. Jude Medical, Inc.
Notary Date: 3/31/2017
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $170,000.00 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 17 4 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 4/11/2017
Original Filing - 04/11/2017:
Over the past several months the Chicago Campus has been involved in annual inspections of all campus vertical transportation. A more thorough and rigorous inspection process has been engaged by the campus due to the establishment of new and more stringent operating standards. An independent elevator inspection company, following State of Illinois standards identified a wide range of deficiencies in over 125 conveyances across the campus. The sudden resignation of UIC Facilities Management Elevator Foreman has necessitated the promotion of the existing elevator mechanic to interim Foreman, leaving the operation with only two mechanics to service 258 conveyance system throughout the Chicago Campus. This Emergency Purchase has an expected start date of 03/24/2017 through 06/22/2017 with an Original Estimated Cost of $499,400.00.
Signed By: Debra Matlock, Purchasing Director
Vendor: Parkway Elevators
Notary Date: 3/24/2017
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $499,400.00 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 17 4 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 5/30/2017
Original Filing - 05/30/2017:
Hospital Pharmacy Services is not currently able to compound total parenteral nutrition (TPN) solutions in- house due to its cleanroom being renovated. As a result, pharmacy needed to outsource TPN preparation until its cleanroom renovation was completed. CAPS was chosen as the 503B outsourcing facility as it is located in Chicago, approximately 20 minutes from the hospital. The Food and Drug Administration (FDA) now requires compounding companies to register with them as a 503B outsourcing facility. CAPS is State-licensed and FDA registered, CAPS pharmacies deliver solutions from more locations than any other national compounder. TPN solutions must be prepared for patients on a daily basis, with the formulation frequently changing from day to day. Hence, we needed an outsourcing facility that we could easily transmit TPN orders to and which was local so as to ensure that delivery occurred in the correct timeframe on a daily basis. CAPS fully met our needs. This Emergency Purchase has an expected start date of 05/12/2017 through 08/10/2017 with an Original Estimated Cost of $80,000.00.
Signed By: Debra Matlock, Director of Purchasing
Vendor: Central Admixture Pharmacy Services (CAPS)
Notary Date: 5/12/2017
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $80,000.00 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 17 4 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 5/30/2017
Original Filing - 05/30/2017:
The Hospital has been constructing a Hybrid Operating Room under specific conditions as outlined under the Health Facilities Planning Act (HFPA), in which all construction and equipment must be purchased, installed and in use by June 15, 2017. Institution has been seeking to obtain approval under the Illinois Joint/Cooperative Purchase guidelines pursuant to Section 25-15(b) of the Illinois Procurement Code for the purchase of the Philips EPIQ 7C Ultrasound System, but has encountered delays in approval that would cause this purchase to extend beyond the deadlines established by the HFPA which will cause unnecessary penalties, delays and interrupted services to the patients of the University. This Emergency Purchase has an expected start date of 05/19/2017 through 08/17/2017 with an Original Estimated Cost of $162,918.00.
Signed By: Debra Matlock, Director of Purchasing
Vendor: Philips Electronics North America Corp.
Notary Date: 5/22/2017
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $162,918.00 |
Estimate |
Date $0.00 |
Final Cost $0.00 |
FY QTR 17 4 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 4/11/2017
Latest Filing - 04/11/2017:
The Actual Total Cost of FY17, Qtr 3, Item# 3 is $117,000.00.
Original Filing - 01/31/2017: FY17, Qtr 3, Item# 3:
The Department requires emergency services for the plugging of 14 gas wells located within the village limits of Ashmore, Illinois. The plugging contractor will provide specific services required for the plugging and restoration of 14 gas wells which are endangering the environment as well as public health and safety. The accumulation of gas in these wells presents an explosion hazard to the residents of Ashmore. Plugging these wells will eliminate that danger. This Emergency Purchase has an expected start date of 01/30/2017 through 04/28/2017 with an Original Estimated Cost of $126,000.00.
Signed By: Paula Martel, Procurement Officer
Vendor: Sunset Oil Company, Inc.
Notary Date: 1/30/2017
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $126,000.00 |
Estimate |
Date $117,000.00 |
Final Cost $117,000.00 |
FY QTR 17 4 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 5/23/2017
Latest Filing - 05/23/2017:
The Actual Total Cost of FY13, Qtr 3, Item# 3 is $511,114.28.
Fourth Filing - 06/06/2016: FY16, Qtr 4, Item# 27:
Two affidavits were received in the same filing quarter reporting the Actual Cost spent for dates 01/04/2016 through 02/29/16 at $82,193.19; and for dates 03/01/16 through 04/03/16 at $62,515.16. The revised estimated cost for dates 04/04/2016 to 04/03/2017 remains at an additional $400,000.00.
Third Filing - 06/01/2016: FY16, Qtr 4, Item# 27:
An affidavit was received on June 1, 2016 requesting an extension for dates starting 04/04/2016 to 04/03/2017 at an additional estimated cost of $400,000.00, revising the estimated cost to $527,000.00.
Second Filing - 02/25/2016: FY16, Qtr 3, Item# 3:
On February 25, 2016, an affidavit was received in the same filing quarter, reporting an extension for dates starting 03/01/2016 to 04/03/2016 at an additional estimated cost of $44,000.00, revising the estimated cost to
$127,000.00.
Original Filing - 01/05/2016: FY16, Qtr 3, Item# 3:
Logan Correctional Center currently has a contract with Arch Coal to supply coal to Logan Correctional Center. Arch Coal will no longer supply coal to Logan Correctional Center due to the large amount of money that is already owed to Arch Coal for the time frame of July 1, 2015 thru 12/1/2015. Coal is the sole source used for heat at Logan Correctional Center, along with the heating of water. The Power Plant is the sole source of our power which runs by steam. This is a one-time emergency procurement for a period of 60 days. This Emergency Purchase has an expected start date of 01/04/2016 through 02/29/2016 with an Original Estimated Cost of $83,000.00.
Signed By: Kylie Carter, State Purchasing Officer
Vendor: Knight Hawk Coal, LLC
Notary Date: 1/4/2016
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $83,000.00 |
Estimate $527,000.00 |
Date $511,114.28 |
Final Cost $511,114.28 |
FY QTR 17 4 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 5/18/2017
Latest Filing - 05/18/2017:
The Actual Total Cost of FY16, Qtr 4, Item# 7 is $109,131.25.
Second Filing - 09/06/16: FY17, Qtr 1, Item# 37:
An Affidavit was received on September 6, 2016 requesting an extension for dates starting 09/19/2016 to 03/19/2017 at an additional estimated cost of $111,000.00, bringing the total estimated cost to $173,000.00.
Original Filing - 06/23/2016: FY16, Qtr 4, Item# 7:
This emergency purchase is necessary to meet the temporary equipment needs of the Administration Building and Dietary Building located on the grounds of Western Illinois Correctional Center and the Health Care Unit building located on the grounds of Stateville Correction Center. The existing chiller units for all of these buildings are currently not functioning. Air conditioning is critical in all of these building to protect the health and safety of inmates and employees of the facilities. The Chief Engineers at each facility identified Trane Rental Services as the best vendor available to meet this emergency need. This Emergency Purchase has an expected start date of 06/20/2016 through 09/18/2016 with an Original Estimated Cost of $62,000.00.
Signed By: Jared Brunk, Chief Financial Officer
Vendor: Trane Rental Services
Notary Date: 6/21/2016
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $62,000.00 |
Estimate $173,000.00 |
Date $109,131.25 |
Final Cost $109,131.25 |
FY QTR 17 4 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 4/6/2017
Latest Filing - 04/06/2017:
The Actual Total Cost of FY17, Qtr 1, Item# 5 is $72,750.00.
Second Filing - 11/02/2016:
A letter was received on November 2, 2016 requesting an extension for dates starting 11/30/2016 to 05/30/2017 at an additional estimated cost of $0.00, keeping the original estimated cost of $88,250.00.
Original Filing - 09/06/2016: FY17, Qtr 1, Item# 5:
There is a need to replace the damaged high voltage electrical cables that supply power to the Program Center, Health Care Unit and Housing Unit #3. The high voltage transformer at the Program Center will also need to be replaced. The generator we currently have running to power the Program Center, runs only 10 hours a day at $2 per gallon, not including oil and fuel filter changes. Starting later this month the generator will need to run 24/7, which will cost twice as much. This emergency purchase is needed to prevent further loss or damage to the Facility and threat to public safety of the inmates and staff. This Emergency Purchase has an expected start date of 08/30/2016 through 11/29/2016 with an Original Estimated Cost of $88,250.00.
Signed By: Margaret Burke, Acting Warden-Logan Correctional Center
Vendor: Egizii Electric Inc
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $88,250.00 |
Estimate |
Date $72,750.00 |
Final Cost $72,750.00 |
FY QTR 17 4 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
31 CORRECTIONS - GENERAL OFFICE
File Date: 5/17/2017
Latest Filing - 05/17/2017:
The Actual Total Cost of FY17, Qtr 1, Item# 7 is $50,617.47.
Second Filing - 11/10/2016: FY17, Qtr 2, Item# 27:
A letter was received on November 10, 2016 requesting an extension for dates starting 12/13/2016 to 03/11/2017 at an additional estimated cost of $0.00, keeping the original estimated cost of $54,000.00
Original Filing - 09/20/2016: FY17, Qtr 1, Item# 7:
The chiller coil at ICI-Hill has a leak and cannot perform the necessary function to produce milk and juice that is used by IDOC offenders as well as other ICI customers. This leak is not repairable and the replacement parts must be ordered and installed to resume production. The two vendors are qualified to perform the work due to the specialized nature of the repair and part replacement. The estimated amount for Imbert International, Inc. is $16,000.00 and the estimated amount for Mechanical Services, Inc. is $38,000.00. This Emergency Purchase has an expected start date of 09/14/2016 through 12/12/2016 with an Original Estimated
Signed By: Justin Weigler, ICI - Procurement Liaison
Vendor: Imbert International, Inc. & Mechanical Service, Inc.
Notary Date: 9/15/2016
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $54,000.00 |
Estimate |
Date $50,617.47 |
Final Cost $50,617.47 |
FY QTR 17 4 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 5/5/2017
Latest Filing - 05/05/2017:
The Actual Total Cost of FY17, Qtr 2, Item# 3 is $154,242.71.
Original Filing - 10/11/2016: FY17, Qtr 2, Item# 3:
The current master contract vendor for Correctional Officer Uniforms is refusing to provide uniforms to staff. These security staff must be in like uniform with all other security staff. If they are not, it raises a public safety issue for those officers and others within the prison facility setting. This Emergency Purchase has an expected start date of 10/05/2016 through 01/02/2017 with an Original Estimated Cost of $200,000.00.
Signed By: Julie Kennedy, Purchasing Supervisor
Vendor: Ray O'Herron Co., Inc.
Notary Date: 10/6/2016
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $200,000.00 |
Estimate |
Date $154,242.71 |
Final Cost $154,242.71 |
FY QTR 17 4 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date:
Second Filing - 04/14/2017:
An affidavit was received on April 14, 2017 requesting an extension for dates starting 05/30/2017 to 08/29/2017 at an additional estimated cost of $95,000.00, bringing the total estimated cost to $190,000.00.
Original Filing - 03/03/2017: FY17, Qtr 3, Item# 4:
Illinois Correctional Industries (ICI) had been obtaining collagen casings from a CMS Led contracted vendor. The vendor was purchased by another company and no longer provides this item. ICI must obtain this product to make various sausage/link meat products for their customers. Without these items, ICI cannot provide the products needed to its customers for nutritional requirements. This Emergency Purchase has an expected start date of 03/01/2017 through 05/29/2017 with an Original Estimated Cost of $95,000.00.
Signed By: Justin Weigler, ICI Procurement Liaison
Vendor: Zetcorp, Inc. (DBA: International Collagen Resource
Notary Date: 3/2/2017
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $95,000.00 |
Estimate $190,000.00 |
Date $0.00 |
Final Cost $0.00 |
FY QTR 17 4 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 5/16/2017
Latest Filing - 05/16/2017:
A letter was received on May 16, 2017 requesting an extension for dates starting 06/01/2017 to 12/31/2017 at an additional estimated cost of $270,000.00.
Original Filing - 11/10/2015: FY16, Q
After previous competitive solicitation efforts did not result in a successful procurement in 2015, an emergency purchase is necessary to allow continued healthcare coverage and payroll services for Illinois Finance Authority employees. A new competitive RFP for these services will be developed by the agency if it is not able to timely procure services under an existing contract. ADP Total Source, Inc. is the current vendor and for services to continue uninterrupted for employees, the agreement must continue with the current provider. This Emergency Purchase has an expected start date of 11/01/2015 through 01/29/2016 with an Actual Cost of $74,850.00.
Signed By: Maye Kelsey, State Purchasing Officer
Vendor: ADP TotalSource, Inc.
Notary Date: 11/2/2015
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $74,850.00 |
Estimate $344,850.00 |
Date $74,850.00 |
Final Cost |
FY QTR 17 4 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 5/10/2017
Latest Filing - 05/10/2017:
The Actual Total Cost of FY17, Qtr 3, Item# 9 is $257,118.71.
Original Filing - 03/31/2017: FY17, Qtr 3, Item# 9:
On February 27, 2017 GSU received an unexpected Illinois DCEO grant award for the installation of 250 wireless pneumatic thermostats which can be controlled by the University's existing central energy management system. If the work is not completed by the May 8, 2017 grant deadline, the grant funding will be lost. This Emergency Purchase has an expected start date of 03/24/2017 through 05/07/2017 with an Original Estimated Cost of $260,000.00.
Signed By: Tracy Sullivan, Asst. Vice-President, Procurement
Vendor: Cypress Envirosystems Inc.
Notary Date: 3/24/2017
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $260,000.00 |
Estimate |
Date $257,118.71 |
Final Cost $257,118.71 |
FY QTR 17 4 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|
File Date: 6/5/2017
Latest Filing - 06/05/2017:
The Actual Total Cost of FY17, Qtr 3, Item# 10 is $152,389.00.
Original Filing - 03/23/2017: FY17, Qtr 3, Item# 10:
A University building, Wilkins Hall, sustained roof damage from high winds on 03/07/2017. The University requested quotes from two vendors, and this vendor provided the lowest quote. This Emergency Purchase has an expected start date of 03/21/2017 through 04/01/2017 with an Original Estimated Cost of $143,270.00.
Signed By: Judy Johnson, Director of Purchases
Vendor: Henson Robinson Company
Notary Date: 3/21/2017
|
|
Original |
Revised |
Paid To |
Actual |
|
|
State Cost: |
Estimate $143,270.00 |
Estimate |
Date $152,389.00 |
Final Cost $152,389.00 |
FY QTR 17 4 |
|
Federal Cost |
$0.00 |
|
|
$0.00 |
|