1 CENTRAL MANAGEMENT SERVICES File Date: 11/29/2017
Original Filing - 11/29/2017:
Central Management Services (CMS) has entered into an Emergency Contract with Eastlake Management Company. The contract is necessary to ensure the operations and cleanliness of the facility located at 401 S. Clinton Avenue, Chicago, IL, while CMS procures a long-term solution. This Emergency Purchase has an expected start date of 11/13/2017 through 01/27/2018 with an Original Estimated Cost of $230,000.00.
Signed By: Ron Wilson, APO
Vendor: East Lake Management Co.
Revised
Paid To
Notary Date: N/A
Estimate State Cost: $230,000.00
Date
$0.00
Final Cost
$0.00
FY QTR
18 2
Federal Cost
$0.00
$0.00
2 NATURAL RESOURCES, DEPARTMENT OF File Date: 10/20/2017
Latest Filing - 12/22/2017:
A Statement was received in the same filing quarter reporting the Actual Total Cost of this Emergency Purchase at $288,374.44.
Original Filing - 10/20/2017:
A mine sag subsidence has been discovered in Swansea Illinois at the Wolf Branch Middle School. The school has been closed and the children have been moved to the elementary school until the threat to public health and safety is removed. This construction project will eliminate the hazards to pedestrians associated with sag type subsidence by installing a perimeter chain link fence around the existing unstable structure. Exploratory subsurface drilling will verify the depth and extent of mine voids under the structure and aid in design and implementation of a Phase II mine grouting project. The Abandoned Mined Lands Reclamation Division receives federal dollars for the sole purpose of eliminating mine related public health and safety hazards. This Emergency Purchase has an expected start date of 10/23/2017 through 01/19/2018 with an Original Estimated Cost of $275,000.00, and an Actual Final cost of $288,374.44.
Signed By: Melissa Orrill, Purchasing Officer
Vendor: Durbin Geothermal, Inc.
Revised
Paid To
Notary Date: N/A
Estimate State Cost: $275,000.00
Date
$288,374.44
Final Cost
$288,374.44
FY QTR
18 2
Federal Cost
$0.00
$0.00
3 NATURAL RESOURCES, DEPARTMENT OF File Date: 12/4/2017
Original Filing - 12/04/2017:
DNR required an emergency procurement to eliminate the public safety hazard due to microbial growth inside the facility of Wayne Fitzgerrell State Recreation Area Resort complex. Environmental Consultants, LLC was hired at a cost of $80,000.00, to perform an environmental assessment and GenCorp Services was hired at a cost of $400,000.00, to remove the microbial contamination of moisture-damaged and microbial impacted building materials, HVAC systems, equipment, fixtures and furnishings within the resort complex. This Emergency Purchase has an expected start date of 12/01/2017 through 02/28/2018 with an Original Estimated Cost of $480,000.00.
Signed By: Andrew Henning, State Purchasing Officer
Vendor: Environment Consultants, LLC & GenCorp Services Notary Date: N/A
State Cost: $480,000.00
Paid To
Date
$0.00
Actual Final Cost
$0.00
FY QTR
18 2
Federal Cost
$0.00
$0.00
4 CORRECTIONS - GENERAL OFFICE File Date: 10/31/2017
Original Filing - 10/31/2017:
This is for any emergency situation to purchase eyeglass frames for Dixon Correctional Center's Industries program. The previous contract ended on October 14, 2017, and the deadline for a renewal was missed. This is a vital service to the Department of Corrections and other agencies that obtain eyeglasses from Dixon Correctional Industries. This Emergency Purchase has an expected start date of 10/27/2017 through 01/25/20817 with an Actual Cost of $13,000.00 to Solo Bambini, and a total actual of cost of $110,000.00 to Modern Optical.
Signed By: Jeffrey Schukai, State Purchasing Officer
Vendor: Solo Bambini and Modern Optical Notary Date: N/A
State Cost: $123,000.00
Paid To
Date
$123,000.00
Actual Final Cost
$123,000.00
FY QTR
18 2
Federal Cost
$0.00
$0.00
5 HUMAN SERVICES, DEPARTMENT OF File Date: 12/14/2017
Original Filing - 12/14/2017:
The 2nd quarter meat contracts for IDHS facilities was canceled. IDHS needs to purchase meat at its 15 facilities. IDHS's meat purchases will cover orders that could not be delivered from the 2nd quarter contract. If the 3rd quarter contract award is delayed, 3rd quarter orders may be made under this emergency purchase. The orders would only be made to cover the need until the 3rd quarter contract is in place. IDHS will publish additional Statements as each facility identifies a vendor to meet their needs. This Emergency Purchase has an expected start date of 12/01/2017 through 02/28/2018 with an Original Estimated Cost of $300,000.00 to Ron's Produce Co. and $300,000.00 to ERB Meat Co.
Signed By: David Papp, State Purchasing Officer
Vendor: Ron's Produce Co. & ERB Meat Co. dba Standard Provision Notary Date: N/A
State Cost: $600,000.00
Paid To
Date
$0.00
Actual Final Cost
$0.00
FY QTR
18 2
Federal Cost
$0.00
$0.00
6 TRANSPORTATION, DEPARTMENT OF File Date: 10/27/2017
Original Filing - 10/27/2017:
Day Labor's tandem roller equipment is over 25 years old and out of service. The Department attempted to locate parts to repair the equipment. Parts are not available for this equipment and it is irreparable. Road projects are underway at this time and additional projects are ready for completion before the season ends. It is imperative that the Department have adequate equipment to complete ongoing projects before the construction season ends. It is a safety risk for the motoring public if the projects are not completed timely. This Emergency Purchase has an expected start date of 10/25/2017 through 11/30/2017 with an Actual Cost of $138,820.68.
Signed By: Sherri Friend, State Purchasing Officer
Vendor: Roland Machinery Company
Revised
Paid To
Notary Date: N/A
Estimate State Cost: $138,820.68
Date
$138,820.68
Final Cost
$138,820.68
FY QTR
18 2
Federal Cost
$0.00
$0.00
7 TRANSPORTATION, DEPARTMENT OF File Date: 12/4/2017
Original Filing - 12/04/2017:
The Department purchased roughly 350 new snow plow trucks which were delivered at the end of the fiscal year 2017. It was discovered that the snow plow lengths were a foot longer than other trucks in the fleet. The snow plow cutting edge contract was done as a one-time purchase and did not cover the additional length of the new plows. This emergency purchase is necessary to purchase cutting edges for the new plow trucks.
These cutting edges are needed immediately for installation to prevent hazardous road conditions during the winter season. This Emergency Purchase has an expected start date of 11/28/2017 through 02/23/2018 with an Actual Cost of $173,113.40.
Signed By: Megan Seitzinger, SPO
Vendor: Kennametal Inc.
Revised
Paid To
Notary Date: N/A
Estimate State Cost: $173,113.40
Date
$173,113.40
Final Cost
$173,113.40
FY QTR
18 2
Federal Cost
$0.00
$0.00
8 CAPITAL DEVELOPMENT BOARD File Date: 11/15/2017
Original Filing - 11/15/2017:
The Logan Correctional Center is experiencing multiple roof leaks in the Maintenance Building as a result of a failed roofing system. In March, 2015, AndersonBloom and Associates, Inc. was selected thru regular QBS processes and awarded a contract to design the replacement roof. Recently, the leaks have worsened and facility personnel are concerned about further damage to the equipment housed in the building. Poor roofing conditions must be repaired immediately to avoid further structural damage as well as damage to furnishings inside the building. In addition, the continuance of water leaks inside the building raises concerns over the health and safety of personnel and inmates. This Emergency Purchase has an expected start date of 11/13/2017 through 02/10/2018 with an Original Estimated Cost of $260,000.00.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Designed Roofing Systems, Inc.
Revised
Paid To
Notary Date: 11/14/2017
Estimate State Cost: $260,000.00
Date
$0.00
Final Cost
$0.00
FY QTR
18 2
Federal Cost
$0.00
$0.00
9 CAPITAL DEVELOPMENT BOARD File Date: 12/15/2017
Original Filing - 12/15/2017:
The roofing system on Barn 13 at the Illinois State Fairgrounds has failed, causing water damage to the structural roof joists and decking. There is severe structural damage to the system with the potential for the roof to collapse, causing a threat to public safety and impending further loss and damage. The Department of Agriculture has several events scheduled at the facility through 2018. Additional damage might force the Department to close the facility and lose a revenue stream for the State of Illinois. Usage of the facility is more critical for fair/non-fair events as a result of the closure of the adjacent coliseum. This vendor has been selected to provide professional services for the design and observation of the removal and replacement of approximately 25,600 square feet of shingled roofing, as well as deteriorated portions of the roof structure including decking, joists, and supporting beams. This Emergency Purchase has an expected start date of 12/12/2017 through 03/11/2018 with an Original Estimated Cost of $100,000.00.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Allied Design Consultants, Inc.
Revised
Paid To
Notary Date: 12/13/2017
Estimate State Cost: $100,000.00
Date
$0.00
Final Cost
$0.00
FY QTR
18 2
Federal Cost
$0.00
$0.00
10 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE File Date: 12/22/2017
Original Filing - 12/22/2017:
The Illinois State Toll Highway Authority is requesting an emergency procurement to allow for Law Enforcement Systems to continue to provide Out-of-State Registration Retrieval Services. The service provided within this contract allow for the continuation of violation revenue collection efforts. This vendor uses the license plate information provided by the Tollway's back-office system provider to gather registered vehicle owner information from the department of motor vehicles from United States jurisdictions and Canadian provinces. The Tollway must issue notices within 90 days of the violation or they become ineligible for fines. Without these services in place, the Tollway will jeopardize $250,000 to $450,000 in revenue per week. This Emergency Purchase has an expected start date of 01/10/2018 through 04/10/2018 with an Original Estimated Cost of $300,000.00.
Signed By: John Donato, Chief of Procurement
Vendor: Law Enforcement Systems, LLC
Revised
Paid To
Notary Date: N/A
Estimate State Cost: $300,000.00
Date
$0.00
Final Cost
$0.00
FY QTR
18 2
Federal Cost
$0.00
$0.00
11 CHICAGO STATE UNIVERSITY File Date: 12/11/2017
Original Filing - 12/11/2017:
Amber Mechanical, the main contractor, was called in to oversee an underground pipe leak which resulted in a shutdown of services to two main buildings. Students living on campus had to be temporarily relocated to the hotels listed on the affidavit. This Emergency Purchase has an expected start date of 11/24/2017 through 02/25/2018 with an Original Estimated Cost of $880,000.00 to Amber Mechanical, $41,760.00 to Fairfield,
$55,332.00 to Hampton Inn, $21,924.00 to Holiday Inn, and $8,810.30 to Chicago South Loop, bringing the Total Estimated Cost to $1,007,826.30.
Signed By: Rachel Lindsey, Interim President at Chicago State Univ.
Vendor: Various Vendors
Revised
Paid To
Notary Date: 12/1/2017
Estimate State Cost: $1,007,826.30
Date
$0.00
Final Cost
$0.00
FY QTR
18 2
Federal Cost
$0.00
$0.00
12 UNIVERSITY OF ILLINOIS File Date: 10/5/2017
Original Filing - 10/05/2017:
The Hospital has an opportunity to acquire the newest surgical robotic technology with substantial savings offered for a limited time through September 30, 2017 valued at $207,400 off list price. This offer includes robot, supplies and a four year maintenance and support. This robot provides access to areas of the anatomy that would not be accessible by any current robotic device or through any surgeon performed minimally invasive procedures. This technology may lead to shorter hospital stays and reductions in open, invasive procedures. This technology may lead to a higher number of surgical approaches which could decrease the levels of radiation and chemo. This will lead to less long term morbidities for the patients and possibly higher quality of life scores. This provides the opportunity to be first to market with a new less invasive surgical option for head and neck cancer. This Emergency Purchase has an expected start date of 09/25/2017 through 12/24/2017 with an Original Estimated Cost of $2,100,000.00.
Signed By: Debra Matlock, Purchasing Director
Vendor: Medrobotics
Revised
Paid To
Notary Date: 9/25/2017
Estimate State Cost: $2,100,000.00
Date
$0.00
Final Cost
$0.00
FY QTR
18 2
Federal Cost
$0.00
$0.00
13 UNIVERSITY OF ILLINOIS File Date: 10/13/2017
Original Filing - 10/13/2017:
There has been damage caused over time to the tiles due to the cleaning process and the general physical environment of a spa/pool space. Several sections of the tiles are breaking into pieces. This damage required the spa area to be closed off from use to prevent students, faculty and staff from sustaining injuries. In addition, the pool area had to be closed to prevent further damage to the substrate of the bottom of the spa in the pool area. This Emergency Purchase has an expected start date of 10/07/2017 through 12/05/2017 with an Original Estimated Cost of $1,175.00.
Signed By: Debra Matlock, Director of Purchasing
Vendor: Bourbon Tile & Marble
Revised
Paid To
Notary Date: 10/9/2017
Estimate
State Cost: $1,175.00
Date
$0.00
Final Cost
$0.00
FY QTR
18 2
Federal Cost
$0.00
$0.00
14 UNIVERSITY OF ILLINOIS File Date: 11/2/2017
Original Filing - 11/02/2017:
We are requesting a quick purchase for the Agilent Seahorse SF metabolic analyzers and stress kits equipment. The vendor is offering a substantial trade in discount of 40% off our 8 year old equipment from the original price of $205,000.00. This is a savings of $81,860.00. This offer will expire on October 25, 2017. In addition, this equipment is also required as part of a new faculty recruitment. As a result, Pharmacology is contributing
$75,000.00 for this purchase. This Emergency Purchase has an expected start date of 10/24/2017 through 01/22/2018 with an Original Estimated Cost of $123,133.60.
Signed By: Debra Matlock, Purchasing Director at U of I Chicago
Vendor: Agilent Technologies
Revised
Paid To
Notary Date: 10/24/2017
Estimate State Cost: $123,133.60
Date
$0.00
Final Cost
$0.00
FY QTR
18 2
Federal Cost
$0.00
$0.00
15 UNIVERSITY OF ILLINOIS File Date: 11/9/2017
Original Filing - 11/09/2017:
On September 1, 2017, the brick façade on the northwest side wall of Ashton Woods Apartment Unit #2319 collapsed in its entirety, damaging property and endangering public safety. Investigation by Reifsteck Reid & Company Architects confirmed the potential for additional masonry failures that pose risks to pedestrian safety, patron safety, and adjacent property. This emergency procurement is necessary to protect against a threat to public safety, protect against further damage, and minimize disruption for the students who reside there. This Emergency Purchase has an expected start date of 10/27/2017 through 01/25/2018 with an Actual Cost of $545,700.00.
Signed By: Michael Bass, Sr. Associate Vice-President
Vendor: Felmley-Dickerson Co.
Revised
Paid To
Notary Date: 10/30/2017
Estimate State Cost: $545,700.00
Date
$545,700.00
Final Cost
$545,700.00
FY QTR
18 2
Federal Cost
$0.00
$0.00
16 UNIVERSITY OF ILLINOIS File Date: 11/22/2017
Original Filing - 11/22/2017:
An Emergency Award/Quick Purchase was filed on August 30, 2016, for Temporary Physicians for the Department of Pediatrics with Locum Tenens, Inc., to bridge the gap of physicians until a new solicitation is issued, evaluated and awarded or a sufficient number of physicians can be recruited. On November 22, 2017, an Emergency Purchase Statement reporting an Actual Cost $306,896.43, was received from the University of Illinois at Chicago on behalf of the College of Medicine Department of Pediatrics to execute a purchase from Locum Tenens, Inc. of Alpharetta, GA. We did not receive an Original Emergency Purchase Affidavit or Emergency Purchase Extensions for this Emergency Purchase.
Signed By: Debra Matlock, Purchasing Director
Vendor: Locum Tenens, Inc.
Revised
Paid To
Notary Date: N/A
Estimate State Cost: $307,500.00
Date
$306,896.43
Final Cost
$306,896.43
FY QTR
18 2
Federal Cost
$0.00
$0.00
17 UNIVERSITY OF ILLINOIS File Date: 11/22/2017
Original Filing - 11/22/2017:
An Emergency Award/Quick Purchase was filed on September 16, 2016, for financing of capital equipment, BioTek Cytation 5 Monochromator Imaging System (See award 687 JCM). On November 22, 2017, an Emergency Purchase Statement reporting an Actual Cost $99,455.00, was received from the University of Illinois at Chicago on behalf of the Hospital of Radiology to execute a purchase from PNC Bank of Pittsburg, PA. We did not receive an Original Emergency Purchase Affidavit or Emergency Purchase Extensions for this Emergency Purchase.
Signed By: Debra Matlock, Purchasing Director
Vendor: PNC Bank of Pittsburgh, PA
Revised
Paid To
Notary Date: N/A
Estimate State Cost: $104,000.00
Date
$99,450.00
Final Cost
$99,450.00
FY QTR
18 2
Federal Cost
$0.00
$0.00
18 UNIVERSITY OF ILLINOIS File Date: 12/27/2018
Original Filing - 12/27/2017:
As of 12/20/2017 Utilities conducted an exploratory dig on Roosevelt and Morgan to determine the cause of a sink hole. During the exploration, they discovered that the conditions of these shallow tunnel likes have been deteriorating to the point that the lid has collapsed. It was observed that the adjoining lids have a 6-inch deflection towards the center with the supportive mesh along the bottom of the lid, giving no internal support. The shallow tunnels contained high temperature hot water lines carrying 350 lbs. of pressure and at a 350- degree temperature, which are responsible for heating the South Campus Buildings. During the exploratory dig, another 2 city blocks south of the present dig did occur, causing a disruption to south campus heat. The pipe rupture was caused by the lid collapsing onto the pipe which flooded the tunnels. Due to weather conditions, it is deemed an immediate emergency to repair the high temperature hot water lines and repair the lids for possible life and safety issues. Exposed high temperature hot water lines and crumbling lids are an immediate danger to the students, staff and general public and is important to restore and prevent this occurrence from being a life safety issue. This Emergency Purchase has an expected start date of 12/20/2017 through 03/21/2018 with an Original Estimated Cost of $500,000.00.
Signed By: Debra Matlock, Director of Purchasing
Vendor: Anchor Mechanical Incorporated
Revised
Paid To
Notary Date: N/A
Estimate State Cost: $500,000.00
Date
$0.00
Final Cost
$0.00
FY QTR
18 2
Federal Cost
$0.00
$0.00
Updates To
Previously Filed Emergency Purchases
Latest Filing - 01/03/2018:
The Actual Total Cost of FY18, Qtr 1, Item# 1 is $120,500.00.
Third Filing - 11/30/2017: FY18, Qtr 2, Item# 19:
An Emergency Purchase Statement was received on November 30, 2017 requesting an extension for dates starting 01/01/2018 to 03/31/2018 at an additional estimated cost of $0.00, keeping the revised estimated cost at $120,500.00.
Second Filing - 08/30/2017: FY18, Qtr 1, Item# 1:
An Affidavit was received on August 30, 2017 requesting an extension for dates starting 10/03/2017 to 12/31/2017 at an additional actual cost of $12,500.00, making the revised cost at $120,500.00.
Original Filing - 07/05/2017: FY18, Qtr 1, Item# 1:
The Department of Agriculture is conducting an emergency procurement for scanning customization for the pesticide licensing, certification, and licensing program. The Department initially conducted a sole source procurement with Computer Aid, Inc. to purchase the pesticide module of USA Plants to allow for the regulatory change that licenses would be issued for three years versus each year. It was discovered the Department owns scanning software and that Computer Aid could customize the module so that data capture of score sheets would be possible. The Department had been using specialized Scantron scanners which required Scantron forms be used for testing. Those scanners are not able to capture data and documents must be scanned once at the test site and then again at headquarters. Additionally, demographic data from the forms must be manually entered into the database. The customization will save the Department conservatively
$125,000.00 per year in employee time and travel costs. This Emergency Purchase has an expected start date of 07/05/2017 through 10/02/2017 with an Original Estimated Cost of $108,000.00.
Signed By: Laurie Leuenberger, Procurement Officer
Vendor: Computer Aid, Inc. dba CAI, Inc.
Revised
Paid To
Notary Date: 7/5/2017
Estimate State Cost: $108,000.00
$120,500.00
Date
$0.00
Final Cost
$0.00
FY QTR
18 2
Federal Cost
$0.00
$0.00
20 NATURAL RESOURCES, DEPARTMENT OF File Date: 11/2/2017
Latest Filing - 11/02/2017:
The Actual Total Cost of FY17, Qtr 1, Item# 19 is $141,275.00.
Original Filing - 09/06/2016: FY17, Qtr 1, Item# 19:
This is an Emergency Purchase for maintenance and repair of a historic property. The Historic Preservation Agency (HPA) identified federal grant funding that would be appropriate for use on the identified project in July of 2016. The federal funds needed to be used prior to the end of the Federal Fiscal Year (September 30, 2016). HPA utilized an informal bid process to obtain the lowest price possible for the work. This Emergency Purchase has an expected start date of 08/23/2016 through 09/30/2016 with an Original Estimated Cost of
$166,250.00.
Signed By: K Michael Norris, Administrator Services Director
Vendor: Siciliano, Inc.
Revised
Paid To
Notary Date: 8/31/2016
Estimate State Cost: $166,250.00
Date
$141,275.00
Final Cost
$141,275.00
FY QTR
18 2
Federal Cost
$166,250.00
$0.00
21 NATURAL RESOURCES, DEPARTMENT OF File Date: 11/6/2017
Latest Filing - 11/08/2017:
The Actual Total Cost of FY17, Qtr 4, Item# 6 is $415,200.00.
Second Filing - 07/06/2017: FY17, Qtr 4, Item# 6:
An Affidavit was received on July 6, 2017 requesting an extension for dates starting 07/22/2017 to 09/19/2017 at an additional estimated cost of $0.00, keeping the total estimated cost at $415,200.00.
Original Filing - 04/25/2017: FY17, Qtr 4, Item# 6:
The Department is utilizing an Emergency Quick Purchase to permanently repair fiber optics and replace a control panel at Jake Wolf Memorial Fish Hatchery, Topeka, IL. A lightning strike in 2015 permanently damaged the existing control panel which is used to monitor water levels at several fish rearing tanks. Also, site personnel are no longer able to monitor production rates and flow rates at each of ten water supply wells. Although a small purchase contract temporarily repaired the equipment, site conditions have continued to deteriorate. Under its present condition, monitoring capabilities of hatchery operations are severely limited thus jeopardizing the fisheries resource and capabilities of hatchery operations are severely limited thus jeopardizing the fisheries resource and associated State revenues. Immediate action is necessary to replace damaged fiber optic cabling, restore automated monitoring and control systems for hatchery operations, and avoid loss of federal funds. This Emergency Purchase has an expected start date of 04/24/2017 through 07/21/2017 with an Original Estimated Cost of $415,200.00.
Signed By: Paula Marte, Procurement Officer-DNR
Vendor: Britton Electronics & Automation, Inc. Notary Date: 4/21/2017
State Cost: $415,200.00
Paid To
Date
$415,200.00
Actual Final Cost
$415,200.00
FY QTR
18 2
Federal Cost
$0.00
$0.00
22 NATURAL RESOURCES, DEPARTMENT OF File Date: 11/20/2017
Latest Filing - 11/20/2017:
The Actual Total Cost of FY18, Qtr 1, Item# 8 is $55,486.89.
Original Filing - 09/05/2017: FY18, Qtr 1, Item# 8:
The Department received a complaint of gas seeping into a residence in Robinson, IL. DNR sought the services of a contractor who will excavate an area around the residence in an attempt to locate the source of methane. Once the source well is located, the contractor will prepare the site, plug the leaking well and restore the site. The plugging contractor will provide specific services required for the plugging and restoration of the gas well which are endangering the environment as well as public health and safety. This Emergency Purchase has an expected start date of 08/28/2017 through 11/20/2017 with an Original Estimated
Signed By: Andrew Hennig, Acting State Purchasing Officer
Vendor: LA Custom Plugging, Inc.
Revised
Paid To
Notary Date: N/A
Estimate
State Cost: $60,000.00
Date
$55,486.89
Final Cost
$55,486.89
FY QTR
18 2
Federal Cost
$0.00
$0.00
23 DEPARTMENT OF JUVENILE JUSTICE File Date: 10/27/2017
Latest Filing - 10/27/2017:
The Actual Total Cost of FY18, Qtr 1, Item# 7 is $78,531.00.
Original Filing - 08/08/2017: FY18, Qtr 1, Item# 7:
Due to severe weather conditions on 07/19/2017, the roof on the Sandburg building was severely damaged and needs to be replaced. This Emergency Purchase has an expected start date of 08/04/2017 through 10/25/2017 with an Original Estimated Cost of $80,000.00.
Signed By: Judith Davis, Superintendent
Vendor: Affordable Roofing Inc.
Revised
Paid To
Notary Date: 8/2/2017
Estimate
State Cost: $80,000.00
Date
$78,531.00
Final Cost
$78,531.00
FY QTR
18 2
Federal Cost
$0.00
$0.00
24 CORRECTIONS - GENERAL OFFICE File Date: 12/22/2017
Latest Filing - 12/22/2017:
The Actual Total Cost of FY18, Qtr 1, Item# 8 is $85,326.00.
Original Filing - 09/15/2015: FY18, Qtr 1, Item# 8:
The previous master contract for providing Correctional Officer Uniforms ended May 31, 2017 and a new one has not been established. The security staff must be in like uniform with all other security staff, If not it raises a public safety issue for those officers and others within the facility. This Emergency Purchase has an expected start date of 09/08/2017 through 12/07/2017 with an Original Estimated Cost of $500,000.00.
Signed By: Julie Kennedy, Purchasing Supervisor
Vendor: Gall's
Revised
Paid To
Notary Date: 9/8/2017
Estimate State Cost: $500,000.00
Date
$85,326.00
Final Cost
$85,326.00
FY QTR
18 2
Federal Cost
$0.00
$0.00
25 PUBLIC HEALTH, DEPARTMENT OF File Date: 10/27/2017
Third Filing - 10/27/2017: FY17, Qtr 1, Item# 11:
A Statement was received on October 27, 2017 requesting an extension for dates starting 11/01/2017 to 04/30/2018 at $0.00 cost, keeping the total estimated cost at $1,482,408.00.
Second Filing - 12/05/2016: FY17, Qtr 1, Item# 11:
An affidavit was received on December 5, 2016 requesting an extension for dates starting 12/01/2016 to 10/31/2017 at an additional estimated cost of $1,170,450.00, bringing the total estimated cost to
$1,482,408.00.
Original Filing - 09/09/2016: FY17, Qtr 1, Item# 11:
Department of Public Health (IDPH) has executed two sole source contracts with MicroPact Global, Inc. to implement a statewide medical cannabis registry system to meet the needs of the IDPH, Department of Agriculture and Department of Financial & Professional Regulation. Without this emergency procurement, it is likely the agencies impacted by this program will not be able to continue to implement the program requirements for this fiscal year and key data and information will not be relayed through agencies, causing potential security and mandatory reporting issues. This Emergency Purchase has an expected start date of
Signed By: Conny Moody, Deputy Director
Vendor: MicroPact Global, Inc.
Revised
Paid To
Notary Date: 8/29/2016
Estimate State Cost: $311,958.00
$1,482,408.00
Date
$0.00
Final Cost
$0.00
FY QTR
18 2
Federal Cost
$0.00
$0.00
26 TRANSPORTATION, DEPARTMENT OF File Date: 12/12/2017
Latest Filing - 12/12/2017:
The Actual Total Cost of FY18, Qtr 1, Item# 14 is $227,285.35.
Original Filing - 08/14/2017: Y18, Qtr 1, Item# 14:
Due to heavy rainfall received on 7/19/17 - 7/22/17, the District experienced extreme flooding and damage to some of our infrastructure. Shoulder stone and supporting soil was washed away in numerous locations in Jo Daviess, Stephenson and Carroll counties, located along IL 78, Canyon Park Road, US20, IL 73, IL 26 and IL
84. This condition is very dangerous for the motoring public with the large drop-offs and any additional heavy rains will cause more erosion. This Emergency Purchase has an expected start date of 08/10/2017 through 11/07/2017 with an Original Estimated Cost of $250,000.00.
Signed By: Kevin Marchek, Region Two Engineer
Vendor: Fischer Excavating
Revised
Paid To
Notary Date: 8/10/2017
Estimate State Cost: $250,000.00
Date
$227,285.35
Final Cost
$227,285.35
FY QTR
18 2
Federal Cost
$0.00
$0.00
27 VETERANS' AFFAIRS - GENERAL OFFICE File Date: 10/24/2017
Latest Filing - 10/24/2017: FY16, Qtr 3, Item# 8:
The Actual Total Cost for dates 01/06/2017 thru 08/31/2017 is $220,251.25.
Fifth Filing: 08/21/2017: FY16, Qtr 3, Item# 8:
The Actual Total Cost for dates 01/06/2016 thru 01/05/2017 is $578,750.50.
Fourth Filing - 01/11/2017: FY16, Qtr 3, Item# 8:
An Affidavit was received on January 11, 2017 requesting an extension for dates starting 01/06/2017 to 08/31/2017 at an additional estimated cost of $300,000.00, increasing the original estimated cost to
$650,000.00.
Third Filing - 01/29/2016: FY16, Qtr 3, Item# 8:
A letter was received in the same filing quarter, on January 29, 2016 reporting an actual cost expended of
$82,916.25 for dates 10/08/2015 to 01/05/2016, leaving an estimated balance of $250,000.00.
Second Filing - 01/13/2016: FY16, Qtr 3, Item# 8:
A letter was received in the same filing quarter on January 13, 2016, requesting an extension for dates starting 01/06/2016 to 01/05/2017 at an additional estimated cost of $250,000.00, increasing the revised estimated cost to $350,000.00.
Original Filing - 01/07/2016: FY16, Qtr 3, Item# 8:
Due to the outbreak of the Legionnaires' disease, Center for Disease Control advised the home to contract with this vendor to conduct water testing. It was determined that an emergency contract should be completed and posted for management and implementation of a Water Safety Remediation Plan, and the testing of water samples for Legionnaires' bacteria. The vendor will document and validate the findings of the water sample testing. This service is needed until the water sample testing comes back with negative results each time. This Emergency Purchase has an expected start date of 10/08/2015 through 01/05/2016 with an Original Estimated Cost of $100,000.00.
Signed By: Deborah Miller, Chief Fiscal Officer
Vendor: Phigenics LLC
Revised
Paid To
Notary Date: 12/22/2015
Estimate State Cost: $100,000.00
$650,000.00
Date
$881,918.00
Final Cost
$881,918.00
FY QTR
18 2
Federal Cost
$0.00
$0.00
28 VETERANS' AFFAIRS - GENERAL OFFICE File Date: 10/24/2017
Latest Filing - 10/24/2017:
The Actual Total Cost of FY18, Qtr 1, Item# 18 is $409,145.61.
Original Filing - 07/07/2017: FY18, Qtr 1, Item# 18:
The Illinois Department of Veterans' Affairs (IDVA) has experienced a total disruption of their computer system. This disruption has, in turn, affected the ability of two IDVA's Homes to fill the prescription medication needs of its residents. IDVA needs the assistance of OmniCare to provide prescription medication and labeling that will allow the IDVA to fulfill needed medical prescriptions. This Emergency Purchase has an expected start date of 07/07/2017 through 10/04/2017 with an Original Estimated Cost of $600,000.00.
Signed By: William Strahle, Procurement Officer
Vendor: OmniCare, Inc.
Revised
Paid To
Notary Date: 7/6/2017
Estimate State Cost: $600,000.00
Date
$409,145.61
Final Cost
$409,145.61
FY QTR
18 2
Federal Cost
$0.00
$0.00
Latest Filing - 09/08/2017:
The Actual Total Cost of FY17, Qtr 4, Item# 17 is $730,987.10.
Second Filing - 05/17/2017: FY17, Qtr 4, Item# 17:
An Affidavit was received on May 17, 2017, in the same filing quarter, reporting the estimated cost for Graham Hyde Architects was increased from $50,000 to $93,300.00 and added Design Roofing Systems, Inc., at an estimated cost of $645,550.00, to provide the labor and material for roof repairs, revising the total estimated cost for this emergency purchase at $738,850.00.
Original Filing - 04/10/2017: FY17, Qtr 4, Item# 17:
The Illinois State Police Training Academy is experiencing multiple water leaks as a result of a failed roofing system. Several attempts at short term repairs have been made, including patching and the use of a tarp, but recent rains have caused the roof to further deteriorate, exposing furnishings, records and equipment to further damage. Additionally, what appears to be mold growth causes a serious concern for the health and safety of the building occupants and public. Repairs are needed immediately to prevent further damage to the building, its furnishings and records, to minimize serious disruption in critical state services and to protect public health and safety. Vendor #1 has been selected to provide an abbreviated specification and observation of contraction for replacing approximately 50,000 sq. ft. of EPDM roofing and any necessary attendant accessories. Vendor #1 was chosen because of their experience, site proximity, and positive performance on prior CDB projects. Considering the time frames needed for the negotiation and execution of a contract, design and standard bidding procedures, repairs at the Academy under the existing processes would likely not begin for several months. For this reason, emergency purchases are necessary to ensure the replacement of the roof is conducted in an expedited manner. This Emergency Purchase has an expected start date of 04/07/2017 through 07/05/2017 with an Original Estimated Cost of $50,000.00.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Graham & Hyde Architects, Inc. & Design Roofing Systems, Inc Notary Date: 4/7/2017
State Cost: $50,000.00
$738,850.00
Paid To
Date
$730,987.10
Actual Final Cost
$730,987.10
FY QTR
18 2
Federal Cost
$0.00
$0.00
30 CAPITAL DEVELOPMENT BOARD File Date: 10/25/2017
Second Filing - 10/25/2017: FY18, Qtr 1, Item# 19:
An affidavit was received on October 25, 2017 revising the estimated cost of this emergency purchase to
$75,790.00.
Original Filing - 07/31/2017: FY18, Qtr 1, Item# 19:
On July 22, 2017, there was a fire at the State Journal-Register Building, located at 313 South 6th Street, Springfield, IL. The fire caused damage to the back dock area and the metal roof deck has sustained catastrophic failure. The metal roof deck is likely to collapse if subjected to the weight of a person. The rooftop air conditioning unit is currently not operating which could cause interior damage if the building experiences excessive heat. Conduits leading to this unit have sustained fire damage. Additionally, if an electrical failure occurs it would cause disruption to the Abraham Lincoln Presidential Museum and the Old State Capitol buildings. Should a power outage occur, the museum and Old State Capitol would be forced to shut down. This vendor has been selected to assess, document and recommend corrective actions in response to a July 22, 2017, building fire. This Emergency Purchase has an expected start date of 07/27/2017 through 10/24/2017 with an Original Estimated Cost of $25,000.00.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Hanson Professional Services, Inc. Notary Date: 7/27/2017
State Cost: $25,000.00
$75,790.00
Paid To
Date
$0.00
Actual Final Cost
$0.00
FY QTR
18 2
Federal Cost
$0.00
$0.00
31 CAPITAL DEVELOPMENT BOARD File Date: 10/25/2017
Second Filing - 10/25/2017: FY18, Qtr 1, Item# 22:
On October 25, 2017, an affidavit was received adding vendor Lakeside Roofing Company to this emergency purchase for dates 10/20/2017 thru 12/12/2017, at an estimated cost of $58,827.00. The revised estimated cost for this emergency purchase is $103,827.00.
Original Filing - 09/15/2017: FY18, Qtr 1, Item# 22:
Emergency boiler and roofing repairs are needed at the Vandalia Correctional Center. On August 23, 2017 the Office of State Fire Marshal (OSFM) issued four citations concerning operations at Vandalia Correctional Center. The citations issued were the direct result of an inspection conducted by the OSFM that found the boilers to be in an unsatisfactory condition. CDB has retained the architectural services of the Upchurch Group of Mattoon to provide design services for repairs and/or replacement of the boiler systems and roofing at an estimated cost of $25,000.00. CDB has select GRP Mechanical Co. of Bethalto to investigate the 4 boiler system and provide an analysis including a detailed description of any necessary repairs and/or replacement of the boiler system at an estimated cost of $20,000.00. This Emergency Purchase has an expected start date of 09/13/2017 through 12/12/2017 with an Original Estimated Cost of $45,000.00.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: GRP Mechanical Co. and The Upchurch Group, Inc. Notary Date: 9/14/2017
State Cost: $45,000.00
$103,827.00
Paid To
Date
$0.00
Actual Final Cost
$0.00
FY QTR
18 2
Federal Cost
$0.00
$0.00
32 GOVERNORS STATE UNIVERSITY File Date: 11/13/2017
Latest Filing - 11/13/2017:
The Actual Total Cost of FY18, Qtr 1, Item# 25 is $49,129.03.
Original Filing - 07/25/2017: FY18, Qtr 1, Item# 25:
One of the two main campus chillers failed and required assessment. The vendor was selected for initial investigation and chiller repairs because they provided the lowest cost of four quotes. Significant damage was identified beyond the scope of the original proposal requiring immediate action. During this time the chiller was not operational; therefore, the emergency procurement was approved by the administration for immediate repairs to prevent further loss or damage to University property. The vendor is able to repair the chiller, order parts and re-machine a rotator shaft to make the unit operational. This Emergency Purchase has an expected start date of 07/17/2017 through 10/15/2017 with an Original Estimated Cost of $45,801.00.
Signed By: Tracy Sullivan, Assistant Vice President, Procurement
Vendor: Advocate Health and Hospitals Corporation Notary Date: 7/19/2017
State Cost: $45,801.00
Paid To
Date
$49,129.03
Actual Final Cost
$49,129.03
FY QTR
18 2
Federal Cost
$0.00
$0.00
33 NORTHERN ILLINOIS UNIVERSITY File Date: 11/17/2017
Latest Filing - 11/17/2017:
The Actual Total Cost of FY18, Qtr 1, Item# 26: is $45,989.61.
Original Filing - 08/21/2017: FY18, Qtr 1, Item# 26:
An independent contractor employed by the City to make repairs to curbs and sidewalks within the City's street right-of-way on Normal Road inadvertently damaged the underground electrical power service to Faraday and LaTourette Halls on campus and the adjacent steam tunnel adjacent to the street right-of-way in front of LaTourette Hall creating endangerment to the University and local community. This Emergency Purchase has an expected start date of 08/08/2017 through 11/05/2017 with an Original Estimated Cost of
Signed By: Antoinette Bridges, Director of Procurement Services
Vendor: Ballard Companies Inc.
Revised
Paid To
Notary Date: 8/15/2017
Estimate State Cost: $125,000.00
Date
$45,989.61
Final Cost
$45,989.61
FY QTR
18 2
Federal Cost
$0.00
$0.00
34 UNIVERSITY OF ILLINOIS File Date: 11/22/2017
Latest Filing - 11/22/2017:
The Actual Total Cost of FY17, Qtr 2, Item# 18 is $88,991.84.
Original Filing - 10/19/2016: FY17, Qtr 2, Item# 18:
The University awarded a contract for Penumbra Revascularization System. This emergency/quick purchase was required due to a situation in which immediate action was needed to prevent any disruption in University services. University of Illinois Hospital and Health Sciences System, on behalf of the Hospital Radiology department conducts neurointerventional procedures of the human brain caused by Ischemic Stroke (a stroke resulting from an obstruction within a blood vessel supplying blood to the brain). The Penumbra System is a thromboembolic removal system for treating ischemic stroke, consisting of a guide and occlusion catheter, a delivery and aspiration catheter, an aspiration pump, a thromboembolic receiver, and a thromboembolic separator. Only the Penumbra System has the patented specifications in their product that can fulfill the surgeon requirements. Without access to the Penumbra System patient care is diminished. Another added benefit to the Penumbra Revascularization System is that it is a consigned product. We keep supply on hand, but are not charged, until it is used. All stock for the Penumbra Revascularization System is maintained by a Penumbra representative, that comes in weekly to monitor supply levels. The per unit costs varies between
$1,771 and $2,539 based upon mainly size specifications. Multiple units are needed for each surgical procedure. A sole source request will be forthcoming. This is an emergency request as the last consigned products were utilized for surgery and additional units have to be ordered in case a surgical case arises. The patient clinical evaluation and surgeon requirements determine the potential need for the Penumbra System. This Emergency Purchase has an expected start date of 10/14/2016 through 01/12/2017 with a Total Estimated Cost of $250,000.00.
Signed By: Debra Matlock, Purchasing Director
Vendor: Penumbra, Inc.
Revised
Paid To
Notary Date: 10/14/2016
Estimate State Cost: $250,000.00
Date
$88,991.84
Final Cost
$88,991.84
FY QTR
18 2
Federal Cost
$0.00
$0.00
35 UNIVERSITY OF ILLINOIS File Date: 11/22/2017
Latest Filing - 11/22/2017:
The Actual Total Cost of FY17, Qtr 3, Item# 13 is $90,965.98.
Original Filing - 02/02/2017: FY17, Qtr 3, Item# 13:
The circumstances that resulted in this emergency purchase are as follows. The Annual Match Day events are held by medical schools across the U.S. simultaneously on a particular Friday in early March where embargoed information detailing their graduates' future training and employment placements are revealed precisely at 11:00 a.m. (Central Time). These events are widely attended by students' families and it's quite common to have local television news coverage. COM's total guest counts in recent years exceed nine hundred. The College of Medicine Administration understood there to be an informal commitment from UIC Forum to host the COM Match Day event for as many as ten years into the future. Recently, staff learned the UIC Forum could not host the 2017 event on March 17, 2017. COM Staff immediately began seeking an alternate venue upon learning of the Forum's unavailability. All on-campus options were exhausted prior to making inquiries with numerous off-campus venues. This Emergency Purchase has an expected start date of 01/23/2017 through 03/17/2017 with an Actual Cost of $92,308.00.
Signed By: Debra Matlock, Purchasing Director
Vendor: Chicago Hilton LLC
Revised
Paid To
Notary Date: 1/24/2017
Estimate
State Cost: $92,308.00
Date
$90,965.98
Final Cost
$90,965.98
FY QTR
18 2
Federal Cost
$0.00
$0.00
36 UNIVERSITY OF ILLINOIS File Date: 11/22/2017
Latest Filing - 11/22/2017:
The Actual Total Cost of FY17, Qtr 4, Item# 25 is $56,398.40.
Original Filing - 05/30/2017: FY17, Qtr 4, Item# 25:
Hospital Pharmacy Services is not currently able to compound total parenteral nutrition (TPN) solutions in- house due to its cleanroom being renovated. As a result, pharmacy needed to outsource TPN preparation until its cleanroom renovation was completed. CAPS was chosen as the 503B outsourcing facility as it is located in Chicago, approximately 20 minutes from the hospital. The Food and Drug Administration (FDA) now requires compounding companies to register with them as a 503B outsourcing facility. CAPS is State-licensed and FDA registered, CAPS pharmacies deliver solutions from more locations than any other national compounder. TPN solutions must be prepared for patients on a daily basis, with the formulation frequently changing from day to day. Hence, we needed an outsourcing facility that we could easily transmit TPN orders to and which was local so as to ensure that delivery occurred in the correct timeframe on a daily basis. CAPS fully met our needs. This Emergency Purchase has an expected start date of 05/12/2017 through 08/10/2017 with an Original Estimated Cost of $80,000.00.
Signed By: Debra Matlock, Director of Purchasing
Vendor: Central Admixture Pharmacy Services (CAPS) Notary Date: 5/12/2017
State Cost: $80,000.00
Paid To
Date
$56,398.40
Actual Final Cost
$56,398.40
FY QTR
18 2
Federal Cost
$0.00
$0.00
37 UNIVERSITY OF ILLINOIS File Date: 11/22/2017
Latest Filing - 11/22/2017:
The Actual Total Cost of FY18, Qtr 1, Item# 28 is $821,273.00.
Original Filing - 07/03/2017: FY18, Qtr 1, Item# 28:
The Department of Pharmacology became aware of a new technology offered by GE Healthcare Life Science Corporation, namely the DeltaVision OMX (SR) super-resolution system, which combines multiple components of super-resolution techniques within a single piece of the equipment. This makes DeltaVision OMX SR a unique system in its class. The manufacturer provided the department a quotation on June 15, which offered us a significant discount of 15.65% on both the instrument and 4 years of extended service contract, and waived fees on installation and shipment of $20,000 if we could issue a purchase order by June 26, 2017. This will result in a purchase price of $821,273; if we chose to delay the purchase, then the discount would be reduced to 4% with no additional discounts. The Delta Vision OMX SR microscope will be the first high-end instrument of this class at the University. Having this instrument in the Department will enhance our capability to obtain compatible renewal of certain grants. This is a unique opportunity for the Department that cannot be missed. This Emergency Purchase has an expected start date of 06/26/2017 with an Original Estimated Cost of $821,273.00.
Signed By: Debra Matlock, Director of Purchasing
Vendor: GE Healthcare Bio-Sciences Corp
Revised
Paid To
Notary Date: 6/23/2017
Estimate State Cost: $821,273.00
Date
$821,273.00
Final Cost
$821,273.00
FY QTR
18 2
Federal Cost
$0.00
$0.00