LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
1 SECRETARY OF STATE File Date: 1/31/2018
Original Filing - 01/31/2018:
Reliable Environmental Solutions tested water in 10 locations on the State Capitol Complex after repairs
to a break in the domestic hot water piping solution. Tests identified that the DNA of “Legionellosis
Pneumophila”, the bacteria that can cause “Legionnaires’ Disease”, was present in three of the test
samples taken. The expenditure will include the collection of test water samples, the submittal of samples
collected for lab results, and the summary of the results. These actions will give us the tools needed to
control, prevent and manage the quality of our domestic water system in the State Capitol Complex. This
Emergency Purchase has a start date of 01/19/2018 with an Original Estimated Cost of $100,000.00.
Signed Michael Wojcik, Director
Vendor Reliable Environmental Solutions Notary Date: 1/31/2018
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $100,000.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
2 SECRETARY OF STATE File Date: 1/31/2018
Original Filing - 01/31/2018:
BRiC Partnership, LLC, and a CORE Construction Inc. will design the implementation and water
management plan for the Illinois State Capitol Complex located in Springfield, Illinois. This emergency
condition was discovered the weekend of January 19, 2018 when results were received from Reliable
Environmental Solutions, Inc. for water tests taken in 10 locations of the State Capitol Complex after
repairs to a break in the domestic hot water piping system. The test results identified that the DNA of
“Legionellosis Pneumophila”, was present in three of the test samples taken. This includes design and
administration of a complex wide Water Management Plan. These actions will give us the tools needed to
control, prevent and manage the quality of our domestic water system in the State Capitol Complex. This
Emergency Purchase has a start date of 01/19/2018 with an Original Estimated Cost of $150,000.00.
Signed Michael Wojcik, Director
Vendor BRiC Partnership LLC & CORE Construction, Inc. Notary Date: 1/31/2018
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $150,000.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
3 SECRETARY OF STATE File Date: 1/31/2018
Original Filing - 01/31/2018:
CORE Construction Inc. will provide open walls and ceilings to identify old galvanized plumbing; repair
openings; replacement of plumbing runs, risers and branches; other construction activities that will assist in
eliminating old, unused and abandoned pipes in buildings on the State Capitol Complex domestic water
system/s. This Emergency Purchase has a start date of 01/19/2018 with an Original Estimated Cost of
$250,000.00.
Signed Michael Wojcik, Director
Vendor CORE Construction Notary Date: 1/31/2018
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $250,000.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
4 CENTRAL MANAGEMENT SERVICES File Date: 3/12/2018
Original Filing - 03/12/2018:
The Using Agency has occupied this leased facility since 2007 when it was built-out to suit pursuant a
Request For Information for consolidation of three existing leases. The initial lease was written for a term
of ten years which expired August 31, 2017. It took much longer to negotiate a new lease than is normally
expected and so the lease has been in holdover for the full six months allowed by statute. A new five-year
lease was published to the Illinois Procurement Bulletin on January 31, 2018, but was rejected by the
Procurement Policy Board during its February board meeting. This emergency lease is crucial for continued
occupancy and payment of rent. CMS is presently working with the Lessor towards a long-term
resolution. If successful renegotiation of proposed terms cannot be accomplished, CMS will program and
advertise a Request for Information for possible relocation. This Emergency Purchase has an expected
start date of 03/01/2018 through 05/29/2018 with an Actual Cost of $77,915.07.
Signed Susan Florence, Manager of Transaction & Property Admin.
Vendor Chicago Title Land Trust Company Notary Date: 3/1/2018
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $77,915.07 $77,915.07 $77,915.07 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
5 DEPARTMENT OF INNOVATION AND TECHNOLOGY File Date: 2/5/2018
Original Filing - 02/05/2017:
DoIT is responsible for ensuring the mainframe environment and print operations remain stable and
reliable. It is standard business practice at DoIT to maintain hardware support/maintenance on all high and
medium volume printers. Further, allowing maintenance to lapse on these devices would void the
manufacturer's warranty. The DoIT Print Center produces an average of 15 million images per month for
the majority of the Governor’s Agencies, Boards and Commissions. Documents generated include court
mandated and time sensitive material(s) for Child Care Payment, Medical Cards, Medicare/Medicaid
authorization cards, IES provider information, Kid-Care, Child Support, Vouchers and Payroll documents
are a few examples. The majority of these documents must be produced on a timely basis in order to
assure that the recipient receives the information by the mandated date. The print data is produced on
various platforms and then transmitted to the Print Center for processing. The majority of these
documents are then transported to DHS for mailing. There are no alternatives at this time. These printers
are designed specifically for computer generated output and there is no viable alternate site available that
can produce this volume accurately and on a timely basis. Until such time as the State can replace or retire
high-speed production printers, DoIT will continue to procure the necessary maintenance and support to
ensure these printers are available and function efficiently. This Emergency Purchase has an expected start
date of 02/01/2018 through 04/30/2018 with an Original Estimated Cost of $249,079.44.
Signed Katherine Tople, Agency Procurement Officer
Vendor Xerox Corporation Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $249,079.44 $0.00 $0.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
6 NATURAL RESOURCES, DEPARTMENT OF File Date: 1/11/2018
Original Filing - 01/11/2018:
DNR required an emergency procurement to replace/repair a burst water pipe in the Rend Lake Resort
Restaurant Building. The vendor shall provide for the removal, replacement and repair of water damaged
drywall and insulation as necessary. The Rend Lake Conference Center Building requires insulation to be
replaced due to both deterioration and non-existing insulation. The vendor shall also provide for
replacement of deteriorated and/or missing batt insulation and support via wood strips or poly banding.
Due to lack of insulation, the temperatures in the Conference Center have been between 40 - 50 degrees
which is causing the HVAC to run constantly, drastically increasing the Agency's propane costs at the site.
This Emergency Purchase has an expected start date of 01/03/2018 through 02/28/2018 with an Original
Estimated Cost of $50,181.00.
Signed Andrew Hennig, State Purchasing Officer
Vendor Lake Contracting Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $50,181.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
7 NATURAL RESOURCES, DEPARTMENT OF File Date: 3/16/2018
Original Filing - 03/16/2018:
The Department of Natural Resources required an emergency procurement to pump cement grout into the
abandoned mine underneath Wolf Branch School. Mine subsidence has damaged the school building and
made the building unsafe for students and teachers. The vendor will pump cement grout into the abandoned
mine to stop the subsidence movements and stabilize the building structure. The Abandoned Mined Lands
Reclamation Division (AMLRD) receives federal dollars for the sole purpose of eliminating mine related
public health and safety hazards. The U.S. Department of the Interior, Office of Surface Mining has
declared the site an AML emergency. If the State does not make this emergency procurement, the public
safety hazard will remain and unexpended AMLRD funds will be returned to the federal government. This
Emergency Purchase has an expected start date of 03/15/2018 through 06/13/2018 with an Original
Estimated Cost of $1,737,400.00.
Signed Andrew Hennig, State Purchasing Officer
Vendor Howard Concrete Pumping Co., Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $0.00 $0.00 $0.00 18 3
Federal $1,737,400.00 $0.00
8 NATURAL RESOURCES, DEPARTMENT OF File Date: 3/30/2018
Original Filing - 03/30/2018:
The Department of Natural Resources is entering into an emergency service contract for the remediation
of mold from the hotel building at the Wayne Fitzgerrell State Recreational Area Resort complex. The
complex is typically operated as a leased concession and is a source of revenue to the State. However, the
resort complex is currently closed for operation due to the potential health risks related to microbial
growth. If IDNR does not proceed with this procurement, the facility will remain closed due to associated
health risks to employees and visitors and the building structures will continue to degrade. This Emergency
Purchase has an expected start date of 03/22/2018 through 06/18/2018 with an Original Estimated Cost of
Signed Clara Orrill, Assistant APO
Vendor CENPRO Services, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $173,000.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
9 NATURAL RESOURCES, DEPARTMENT OF File Date: 3/30/2018
Original Filing - 03/30/2018:
The Department of Natural Resources will procure emergency services to replace the irrigation pump for
the golf course at Eagle Creek State Park. The original pump is 30 years old and has failed. An inspection
of the pump has determined that it would not be economically feasible to rebuild the pump due to the cost
to rebuild it and the uncertainty of how long it would operate and the fact that the work would not be
warranted. It is in the best interest of the State to replace the pump. This Emergency Purchase has an
expected start date of 03/27/2018 through 06/22/2018 with an Original Estimated Cost of $108,325.00.
Signed Clara Orrill, Assistant APO
Vendor ProPump & Controls Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $108,325.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
10 HUMAN SERVICES, DEPARTMENT OF File Date: 1/4/2018
Original Filing - 01/04/2018:
The selection of the vendor based on evaluation of proposals submitted per RFP criteria will not be
completed by December 31, 2017, the ending date of the current contract (Sole Source Procurement).
CQUEST America, Inc. is the current contractor for the Bureau of Early Interventions' Central Billing
Office. The selection of this vendor will allow the Bureau to continue services to direct service providers
without disruption in critical State services. This Emergency Purchase has an expected start date of
01/01/2018 through 03/31/2018 with an Original Estimated Cost of $963,750.00.
Signed David Papp, State Purchasing Officer
Vendor CQUEST America, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $963,750.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
11 HUMAN SERVICES, DEPARTMENT OF File Date: 1/11/2018
Original Filing - 01/11/2018:
The Illinois Department of Human Services (IDHS) is declaring an emergency to upgrade their mailing
equipment. The standardization and consolidation of Integrated Eligibility System (IES) forms and new
requirements have resulted in the elimination of multiple smaller length notices that were incorporated
into a significantly larger single multi-page notice. These longer notices reduced the processing speed of
the inserter's, as more pages require additional time to collate, fold, and finally insert the completed
notice. IDHS’s Mail Processing Unit’s (MPU) average processing speed dropped from nearly 4,000 letters
per hour/per machine, to 1,500 letters per hour/per machine. This production slowdown has created huge
backlogs of notices ready for processing, even with approved overtime being utilized since late October.
Failure to meet all the mailing requirements will result in fines and loss of Federal funding and revenue. The
new requirements have resulted in an increased demand on the machines. The current demand is not
expected to see a significant increase in the foreseeable future; however, we cannot predict additional
business being brought to the mailroom from another state agency, or because of Federal or State
programmatic/policy/statue changes. These upgrades will increase the MPU’s daily throughput by 45%;
moving from a capacity of 55,000 letters per day to a capacity over 100,000 letters per day in a standard
7.5 hour shift. If a new demand occurs, this additional capacity gives us flexibility without additional
upgrades being needed – and targeted overtime would be able to address critical volumes. This Emergency
Purchase has an expected start date of 01/12/2018 through 04/11/2018 with an Original Estimated Cost of
$850,000.00.
Signed William Strahle, Agency Procurement Officer
Vendor Bell & Howell LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $850,000.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
12 HUMAN SERVICES, DEPARTMENT OF File Date: 2/2/2018
Original Filing - 02/02/2018:
The Choate Mental Health Developmental Center in Anna Illinois is experiencing leaks in their steam
lines that heat the buildings. Immediate repairs to the lines is needed in order to prevent loss of heat to the
buildings. This Emergency Purchase has an expected start date of 02/01/2018 through 05/01/2018 with an
Original Estimated Cost of $30,000.00.
Signed William Strahle, Procurement Officer
Vendor Southern Illinois Piping Contractors Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $30,000.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
13 HUMAN SERVICES, DEPARTMENT OF File Date: 2/22/2018
Original Filing - 02/22/2018:
The Elgin Mental Health Center's boilers and steam lines have experienced breakdowns. Two boilers and
steam lines require immediate repair to continue operations. The boilers provide steam that provide hot
water and heating to the facility. This Emergency Purchase has an expected start date of 02/17/2018
through 05/17/2018 with an Original Estimated Cost of $100,000.00.
Signed William Strahle, Agency Procurement Officer
Vendor Anchor Mechanical Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $100,000.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
14 REVENUE, DEPARTMENT OF File Date: 3/14/2018
Original Filing - 03/14/2018:
As a result of a winter with extreme freeze/thaw cycles and excessive moisture, the pavement joints on I-
39/US 20 between Alpine Road and Harrison Road, EB and WB, in Winnebago County are deteriorating at
a rate that is beyond the scope of repairing with temporary cold patch material. A more permanent fix is
required and the work is beyond the capabilities of our maintenance crews. Milling and resurfacing of all of
the pavement joints at this location is required. This location has received numerous claims (55 since
February 1) and is dangerous for the motoring public with the large drop-offs and any additional heavy
rains will cause more deterioration to the pavement. This Emergency Purchase has an expected start date
of 03/09/2018 through 06/06/2018 with an Original Estimated Cost of $1,000,000.00.
Signed Bill Grunloh, Chief Procurement Officer
Vendor William Charles Construction Company, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $1,000,000.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
15 TRANSPORTATION, DEPARTMENT OF File Date: 1/22/2018
Latest Filing - 02/07/2018:
The Actual Total Cost of this Emergency Purchase is $24,700.00.
Original Filing - 01/22/2018:
During execution of the contract for High Mast Light Tower (HMLT) Inspections in District 8, there are
three towers that have been identified as an imminent safety concern. The Bridge Office has reviewed the
draft reports based on the poor conditions of the towers. The Bridge Office recommends that 3 of the
towers be removed as soon as possible. Two towers currently appear to have cracks at the slip joints and
the third is in the same area, put up at the same time and is of the same material and is currently displaying
section loss. These towers are located at the I-55/I-64/I-70 interchange in the metro-east area. Immediate
expenditure is necessary to protect the Department from further loss or damage should the towers
collapse in this high volume corridor and ensure the safe, efficient operation of the interstate and
supplemental roadway system in this area. This Emergency Purchase has an expected start date of
01/22/2018 through 04/21/2018 with an Original Estimated Cost of $75,000.00.
Signed Joseph Madison, Operations Engineer
Vendor Electrico, Inc. Notary Date: 1/19/2018
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $75,000.00 $24,700.00 $24,700.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
16 TRANSPORTATION, DEPARTMENT OF File Date: 1/29/2018
Original Filing - 01/29/2018:
The Department will purchase 98 salt spreaders to be installed on the dump trucks purchased for FY18.
The dump trucks are in production at this time and salt spreaders will be needed by mid-March in order to
maintain the production schedule and to ensure trucks will be delivered by the end of the fiscal year. The
installation costs have been paid to the dump truck vendor to install these spreaders. Ideally the spreaders
would be available for the vendor to install as they reach that point in the production schedule. The orders
must be placed immediately to allow Swenson Spreaders adequate time to build and deliver the spreaders to
the dump truck vendor by mid-March. This Emergency Purchase has an expected start date of 01/12/2018
through 02/28/2018 with an Actual Cost of $234,710.00.
Signed Sheri Friend, State Purchasing Officer
Vendor Swenson Spreader, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $234,710.00 $234,710.00 $234,710.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
17 TRANSPORTATION, DEPARTMENT OF File Date: 2/14/2018
Original Filing - 02/14/2018:
Given the current weather emergency, the district has depleted salt in the following team sections:
Naperville, Eisenhower, Saint Charles, Grayslake, and Biesterfield. In order to respond to the current
weather emergency, salt has to be moved from the larger salt storage locations to the smaller yards. In
order to accomplish this efficiently and effectively, the district wants to utilize a private hauler to move
the salt during a 12 hour period from 6:30 PM Friday to 6:30 AM on Saturday, February 10. This
procedure makes operational sense because we will have heavy equipment operators at all locations due to
the current snow operation. This operation will take place after peak traffic travel time so the trucks will
not be hindered by heavy traffic. Twenty trucks each with a twenty ton load capacity will be used for
twelve hours. The cost per hour per truck is $105.00 with one hour show-up time for each truck. This
Emergency Purchase has an expected start date of 02/09/2018 through 02/16/2018 with an Original
Estimated Cost of $30,000.00.
Signed Anthony Quigley, Regional Engineer
Vendor Donald Mueller, DBA Sunset Logistics Notary Date: 2/13/2018
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $30,000.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
18 TRANSPORTATION, DEPARTMENT OF File Date: 3/2/2018
Latest Filing - 04/05/2018:
An Emergency Purchase Statement was received adding an additional vendor, Yoder Oil, Inc., for dates
03/30/2018 through 05/22/2018, at an additional estimated cost of $100,000, making the revised
estimated total at $300,000.00
Original Filing - 03/02/2018: FY18, Qtr 3, Item# 18:
This emergency contract will cover the operation yard locations for LaSalle, Yorkville, and Morris, IL and
for District 4. The vendors will provide diesel bulk fuel oil grade no. 1-D and no. 2-D. Vendors will also
provide the winter additive to treat diesel fuel. This Emergency Purchase has an expected start date of
02/23/2018 through 05/22/2018 with an Original Estimated Cost of $200,000.00.
Signed Aundra Williams, APO
Vendor Grainco FS, Inc., Sunrise FS and Yoder Oil Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $200,000.00 $300,000.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
19 TRANSPORTATION, DEPARTMENT OF File Date: 3/2/2018
Original Filing - 03/02/2018:
Due to recent weather conditions, we have an excessive amount of potholes occurring in asphalt pavement
surfaces on southbound and northbound 1-55 between the Lake Springfield Bridge and the Montgomery
County Line. The existing asphalt pavement surface is rapidly deteriorating and becoming unattached
from the asphalt binder course directly below. The potholes are creating a traffic hazard and have caused
several vehicles to have tire blow-outs. Traffic is swerving into adjacent lanes trying to miss the potholes
and potentially causing sideswipe accidents. This Emergency Purchase has an expected start date of
02/26/18 through 05/25/18 with an Original Estimated Cost of $1,000,000.00.
Signed Jeffrey South, Region Four Engineer
Vendor Illinois Valley Paving Notary Date: 2/28/2018
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $1,000,000.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
20 TRANSPORTATION, DEPARTMENT OF File Date: 3/12/2018
Original Filing - 03/12/2018:
As a result of an ice jam on the Rock River, IL 78 and Moline Road in Whiteside County were flooded on
02/21/2018. When the waters receded on 02/26/2018, the District realized the damage to our
infrastructure. Shoulder stone and supporting soil was washed away in numerous locations along these
routes. To do the work ourselves would be cost prohibitive and would take time needed to repair potholes
that also pose a significant threat to the motoring public. We expect to have to place up to 3000 tons of
aggregate shoulders as well as perform some other shoulder or ditch repair. This Emergency Purchase has
an expected start date of 03/07/2018 through 06/04/2018 with an Original Estimated Cost of
Signed Kevin Marchek, Region Two Engineer
Vendor Civil Constructors Notary Date: 3/7/2018
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $100,000.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
21 TRANSPORTATION, DEPARTMENT OF File Date: 3/28/2018
Original Filing - 03/28/2018:
The district has an emergency patch, mill and resurface project located on US 24 between I-172 and 48th
Street NE of Quincy in Adams County. Immediate expenditure is necessary for repairs to State property
to protect against further loss or damage. As a result of a winter with extreme freeze/thaw cycles and
excessive moisture, we have experienced an excessive amount of potholes and pavement deterioration.
These conditions are creating a traffic hazard causing vehicles to have tire blowouts or swerve into
adjacent lanes potentially causing accidents. This Emergency Purchase has an expected start date of
03/27/2018 through 06/25/2018 with an Original Estimated Cost of $600,000.00.
Signed Jeffrey South, Region Four Engineer
Vendor Diamond Construction Company Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $600,000.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
22 TRANSPORTATION, DEPARTMENT OF File Date: 3/28/2018
Original Filing - 03/28/2018:
The district has an emergency mill and resurface project located on SB 1-55 between the Kickapoo Creek
Bridge to the BL-55/Lincoln Parkway Bridge in Logan County. Immediate expenditure is necessary for
repairs to State property to protect against further loss or damage. As a result of a winter with extreme
freeze/thaw cycles and excessive moisture we have experienced an excessive amount of potholes and
pavement deterioration. These conditions are creating a traffic hazard causing vehicles to have tire
blowouts or swerve into adjacent lanes potentially causing accidents. This Emergency Purchase has an
expected start date of 03/27/2018 through 06/25/2018 with an Original Estimated Cost of $850,000.00.
Signed Jeffrey South, Region 4 Engineer
Vendor Illinois Valley Paving Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $850,000.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
23 TRANSPORTATION, DEPARTMENT OF File Date: 3/28/2018
Original Filing - 03/28/2018:
I-57 within IDOT D3, between mile post 280 and 285 in the Northbound and Southbound directions in
Iroquois County has experienced pavement deterioration. Immediate expenditure is necessary for repairs
to State property to protect against further loss or damage. As a result of a winter with extreme
freeze/thaw cycles and excessive moisture we have experienced an excessive amount of potholes and
pavement deterioration. These conditions are creating a traffic hazard causing vehicles to have tire
blowouts or swerve into adjacent lanes potentially causing accidents. This Emergency Purchase has an
expected start date of 04/02/2018 through 07/02/2018 with an Original Estimated Cost of $1,579,800.00.
Signed Kevin Marchek, Region 2 Engineer
Vendor Iroquois Paving Corporation Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $1,579,800.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
24 TRANSPORTATION, DEPARTMENT OF File Date: 3/30/2018
Original Filing - 03/30/2018:
This project is located on IL 251. It will include 4 bridges over Rockton Road and the UP RR in
Winnebago County. Immediate expenditure is necessary for repairs to State property to protect against
further loss or damage. As a result of a winter with extreme freeze/thaw cycles and excessive moisture, we
have experienced an excessive amount of potholes and pavement deterioration. These conditions are
creating a traffic hazard causing vehicles to have tire blowouts or swerve into adjacent lanes potentially
causing accidents. This Emergency Purchase has an expected start date of 03/29/2018 through 06/26/2018
with an Original Estimated Cost of $875,000.00.
Signed Kevin Marchek, Region 2 Engineer
Vendor Sjostrom & Sons, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $875,000.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
25 TRANSPORTATION, DEPARTMENT OF File Date: 3/30/2018
Original Filing - 03/30/2018:
This project is located on IL 78 through the South side of Morrison in Whiteside County. Immediate
expenditure is necessary for repairs to State property to protect against further loss or damage. As a result
of a winter with extreme freeze/thaw cycles and excessive moisture, we have experienced an excessive
amount of potholes and pavement deterioration. These conditions are creating a traffic hazard causing
vehicles to have tire blowouts or swerve into adjacent lanes potentially causing accidents. This Emergency
Purchase has an expected start date of 03/29/2018 through 06/26/2018 with an Original Estimated Cost of
Signed Kevin Marchek, Region 2 Engineer
Vendor Civil Constructors Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $375,000.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
26 TRANSPORTATION, DEPARTMENT OF File Date: 3/30/2018
Original Filing - 03/30/2018:
The work includes inlaying the pavement and associated repairs on I-74 from west of Ogden to west of
Fithian in Champaign and Vermillion Counties which includes approximately 1.9 miles of proposed repair
locations within this 4.37 mile segment. Immediate expenditure is necessary for repairs to State property
to protect against further loss or damage. As a result of a winter with extreme freeze/thaw cycles and
excessive moisture, we have experienced an excessive amount of potholes and pavement deterioration.
These conditions are creating a traffic hazard causing vehicles to have tire blowouts or swerve into
adjacent lanes potentially causing accidents. This Emergency Purchase has an expected start date of
03/28/2018 through 06/26/2018 with an Original Estimated Cost of $320,000.00.
Signed Kensil Garnett, Region 3 Engineer
Vendor Open Road Paving Company LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $320,000.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
27 VETERANS' AFFAIRS - GENERAL OFFICE File Date: 2/22/2018
Original Filing - 02/22/2018:
The Illinois Veterans Home in Quincy, Illinois, seeks an emergency purchase of Pall sink filters. All
faucets on campus will be replaced as part of our on-going goal to eradicate legionella bacteria in the water
system. Once faucets are replaced, filters will immediately be put on every faucet. This Emergency
Purchase has an expected start date of 02/22/2018 through 05/23/2018 with an Original Estimated Cost of
Signed Frederick Murphy, Agency Procurement Officer
Vendor Unicor Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $100,000.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
28 VETERANS' AFFAIRS - GENERAL OFFICE File Date: 2/22/2018
Original Filing - 02/22/2018:
The IDVA is needing to replace all faucets on Campus as soon as possible. To that end, multiple vendors
may be sought out to provide faucets that the vendors have in stock that fit the faucet criteria as the
installation needs to be done immediately. The IDVA needs 630 faucets as soon as possible. All faucets
need to be replaced as part of our on-going goal to eradicate legionella bacteria in the water system. Once
faucets are replaced, filters will immediately be put on every faucet. This Emergency Purchase has an
expected start date of 02/22/2018 through 05/23/2018 with an Original Estimated Cost of $200,000.00.
Signed Frederick Murphy, Agency Procurement Officer
Vendor Ottsie, LLC and Prairie State Plumbing & Heating Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $200,000.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
29 VETERANS' AFFAIRS - GENERAL OFFICE File Date: 3/1/2018
Original Filing - 03/01/2018:
The Illinois Veteran's Home in Quincy, Illinois, seeks an emergency purchase of Pall filters for all point of
contact water on campus. This includes tubs, ice Machines and water drinking fountains. Filters will be
used and replaced as needed as part of our on-going goal to eradicate legionella bacteria in the water
system. This Emergency Purchase has an expected start date of 03/01/2018 through 05/29/2018 with an
Original Estimated Cost of $100,000.00.
Signed Frederick Murphy, Agency Procurement Officer
Vendor Unicor Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $100,000.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
30 CAPITAL DEVELOPMENT BOARD File Date: 2/5/2018
Original Filing - 02/05/2018:
The Elgin Mental Health Center relies on (3) high pressure (150lb) coal converted to natural gas power
boilers to produce steam for heating, cooling, domestic hot water, dietary cooking and sanitation use. Two
of the 3 boilers are no longer operational as a result of leaking and various control failures. The facility
houses on average 360 civil and forensic patients. Additionally, other agencies utilize space at the campus
such as Family and Community Services, the Department of Corrections and the Office of Inspector
General. Should the only remaining operational boiler fail, the entire campus would be without heat and
hot water. Immediate repairs are necessary to protect against the threat to public health and safety as well
to minimize a serious disruption in critical state services. Kluber, Inc. was selected because of their
extensive and specialized knowledge in HVAC design and mechanical energy management systems. This
firm is located closest in proximity to the project site. Kluber has prior experience at the project location
and has performed well in previous projects at the site. Considering the time frames needed for the
negotiation and execution of an A/E contract, design and standard bidding procedures, repairs at the Elgin
Mental Health Center under the existing processes would likely not begin for several months. For this
reason, emergency purchases are necessary to ensure repairs to the boilers are conducted in an expedited
manner. Kluber will provide for assessment of existing conditions and provide recommendations for
various repairs and improvements to the Power Plant serving the site. XCell will provide labor and
material to repair the boiler. This Emergency Purchase has an expected start date of 02/13/2018 through
05/05/2018 with an Original Estimated Cost of $75,000.00 for Kluber, Inc., and an Original Estimated
Cost of $185,120.00 for XCell Mechanical Services.
Signed Chris Miles, Executive II
Vendor Kluber, Inc. and XCell Mechanical Services Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $260,120.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
31 CAPITAL DEVELOPMENT BOARD File Date: 2/22/2018
Original Filing - 02/22/2017:
The Illinois Veterans' Home continues to experience Legionnaires Disease outbreaks despite remedial
efforts that took place in 2015. To date there have been 13 deaths and more than 60 ill residents and
employees at the home. The scope of work includes but is not limited to design and preparation of
construction documents needed to construct a water monitoring system in various buildings throughout the
campus. This project began through the emergency selection of an Architect/Engineer; this exempts the
selection from a 14-day solicitation required through Qualifications-Based Selection. Considering the time
frames needed for the selection, negotiation and execution of and Architect/Engineer contract followed by
bidding and award procedures, repairs at the Illinois Veterans' Home under the existing process would likely
not begin for several months. For this reason, emergency purchases are necessary to protect against the
threat to public health and safety and to prevent or minimize serious disruption in critical State Services.
BRiC was chosen because they are familiar with the site and remedial efforts to date. Scope may also
include additional related work that is determined to be necessary in addressing the current crises at the
Veteran's Home. Incorporated documents include the March 2009 Standard Documents for Construction
and Supplement and the March 2009 Design and Construction Manual and Supplement. Services provided
under this procurement should not exceed $150,000.00, which is a place-holder prior to the negotiation of
a Professional Services Agreement, without prior authorization from the Capital Development Board in
consultation with the Chief Procurement Office. This Emergency Purchase has an expected start date of
02/22/2018 through 05/22/2018 with an Original Estimated Cost of $150,000.00.
Signed Chris Miles, Executive II
Vendor BRiC Partnership LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $150,000.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
32 CAPITAL DEVELOPMENT BOARD File Date: 3/30/2018
Original Filing - 03/30/2018:
The roofing system on Barn 13 at the Illinois State Fairgrounds has failed, causing water damage to the
structural roof joists and decking. There is severe structural damage to the system with the potential for
the roof to collapse, causing a threat to public safety and impending further loss and damage. The
Department of Agriculture has several events scheduled at the facility through 2018. Additional damage
might force the Department to close the facility and lose a revenue stream for the State of Illinois. This
Emergency Purchase has an expected start date of 03/29/2018 through 06/26/2018 with an Original
Signed Chris Miles, Executive II
Vendor Joiner Sheet Metal & Roofing, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $513,482.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
33 HOUSING DEVELOPMENT AUTHORITY, ILLINOIS File Date: 3/5/2018
Original Filing - 03/05/2018:
IHDA currently maintains two Dell Compellent Storage Arrays; one at the production data center and one
at the DR data center. Both were originally designed and procured through Dell Marketing, LLP in 2012
under the State Dell Master Contract. At the time of procurement, the storage arrays were built based on
the technologies available for the projected current and future needs. Due to growth in the organization,
additional complexity in the application architecture, and additional data consumption, IHDA now finds
the existing equipment is no longer capable of supporting the current needs. IHDA is now at risk of
material data loss should events occur as a result of a system failure. IHDA is declaring its intent to enter
into an emergency contract in order to maintain the integrity of State records. This Emergency Purchase
has an expected start date of 02/15/2018 through 05/15/2018 with an Original Estimated Cost of
$800,000.00.
Signed Nanzi Cantero, State Purchasing Officer
Vendor Dell Marketing, LLP Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $800,000.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
34 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE File Date: 1/12/2018
Original Filing - 01/16/2017:
The Illinois Tollway is issuing an emergency contract with Deloitte consulting for the continuation of
implementation services of the State of Illinois ERP solution. These implementation services began over a
year ago and have been performed via an intergovernmental agreement between the Tollway and DoIT.
Deloitte is under contract with DoIT to provide implementation services, and the Tollway has utilized
Deloitte services through DoIT. The Tollway has expended over a year's worth of time and money to
design and advance the implementation of a Tollway specific ERP solution that functionally aligns with
the State solution. Thousand of hours have been invested to date to ensure that Tollway business
requirements are effectively addressed within the State solution. This Emergency Purchase has an expected
start date of 01/11/2018 through 04/11/2018 with an Original Estimated Cost of $8,985,764.00.
Signed John Donato, Chief of Procurement
Vendor Deloitte Consulting LLP Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $8,985,764.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
35 CHICAGO STATE UNIVERSITY File Date: 2/16/2018
Original Filing - 02/16/2018:
To supply student healthcare insurance while a new contract is being negotiated. This Emergency Purchase
has an expected start date of 02/15/2018 through 05/15/2018 with an Original Estimated Cost of
Signed Eric Cotton, Director of Purchasing
Vendor United Healthcare Services, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $105,000.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
36 CHICAGO STATE UNIVERSITY File Date: 2/23/2018
Original Filing - 02/23/2018:
Amber Mechanical is repairing the water main break on the campus under Emergency 1706E-PP. The
repairs are coming to an end and it was identified that a bypass valve needs to be installed on the water
main to allow Chicago State University to shut down specific buildings one at a time in case of future water
main breaks instead of having multiple buildings down simultaneously. The ground is already open from
the previous repairs and this would save from having to remobilize and excavate the area to install the
bypass valve in the future. This Emergency Purchase has an expected start date of 02/26/2018 through
05/26/2018 with an Original Estimated Cost of $349,082.00.
Signed Eric Cotton, Director of Purchasing
Vendor Amber Mechanical Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $349,082.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
37 CHICAGO STATE UNIVERSITY File Date: 2/23/2018
Original Filing - 02/23/2018:
The installation of heat exchangers to provide hot water to the dormitories and Student Union Building
and rental of an external unit to provide hot water to these buildings while the new heat exchangers are
installed. This Emergency Purchase has an expected start date of 02/26/2018 through 05/26/2018 with an
Original Estimated Cost of $328,920.00.
Signed Eric Cotton, Director of Purchasing
Vendor Anchor Mechanical Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $328,920.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
38 CHICAGO STATE UNIVERSITY File Date: 3/2/2018
Original Filing - 03/02/2018:
Several pipes have burst throughout the Chicago State University campus that has resulted in multiple
building sustaining damage and rendering areas uninhabitable. Chicago State University needs to repair all
of the water damage areas to reopen classrooms, library areas, offices, and storage areas. There is also a
fear of further mold intrusion if these areas are not immediately repaired. ServPro has an estimated cost of
$389,896.00 and Ideal Heating Company will repair the heating portion to keep the building at a safe
temperature for occupancy at an estimated cost of $100,520.00. This Emergency Purchase has an
expected start date of 03/01/2018 through 05/30/2018 with an Original Estimated Cost of $490,416.00.
Signed Eric Cotton, Director of Purchasing
Vendor ServPro and Ideal Heating Co. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $490,416.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
39 UNIVERSITY OF ILLINOIS File Date: 2/2/2018
Original Filing - 02/02/2018:
This emergency purchase follows the original emergency purchase on BAU18033. This second emergency
purchase is required. The request for an extension of time to the original emergency purchase was
submitted but due to insufficient time available for a public hearing as required by Code, a second
emergency purchase had to be completed. This affidavit supports the emergency purchase from Felmley-
Dickerson Co. for continued construction services necessary to protect adjacent property, University
property, pedestrians, and residents at University of Urbana-Champaign Ashton Woods Apartments
located at 2221 South First Street (Apartments Office), Champaign. Ashton Woods Apartments serve
students of the UIUC Campus. The structures must remain open to adequately serve the housing needs of
the campus and the students who have planned use of the structures. Closure of the apartments is not
acceptable to University Housing or the residents who live there. Brick veneer demolition and repairs to
the buildings will be phased in such a way that residents can safely stay in their apartments. Emergency
repairs to all 13 structures are necessary to remediate and secure the failing façade and to keep the
apartments open and safe for the residents. On Friday, September 1st, the brick façade collapsed on the
Northwest side wall of Ashton Woods Unit #2319 failed, damaging areas adjacent to the structure. An
assessment confirmed the potential for masonry failures that posed risks to pedestrian safety, patron
safety, and adjacent property. Many delays have been experienced on this project to date. This
Emergency Purchase has an expected start date of 01/26/2018 through 04/26/2018 with an Original
Estimated Cost of $306,000.00.
Signed Michael Bass, Sr. Associate Vice President of Business
Vendor Felmley-Dickerson Co. Notary Date: 1/26/2018
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $306,000.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
40 UNIVERSITY OF ILLINOIS File Date: 2/27/2018
Original Filing - 02-27/2018:
The University awarded a contract for evaluation of the efficacy of two candidates.
This emergency/quick purchase was required due to a situation in which items available on the spot market
or at discounted prices were available for a limited time such that sound business judgment mandated a
purchase immediately to take advantage of the availability and price.
Evaluation of the efficacy of two candidates test articles in laser-induced choroidal neovascularization in
African green monkey. This Emergency Purchase has an expected start date of 03/01/2018 through
06/29/2018 with an Original Estimated Cost of $394,200.00.
Signed Debra Matlock, Director of Purchasing
Vendor RxGen, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $394,200.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
Updates
To
Previously Filed
Emergency Purchases
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
41 AGRICULTURE - GENERAL OFFICE File Date: 1/3/2018
Latest Filing - 01/03/2018:
The Actual Total Cost of FY18, Qtr 1, Item# 1 is $120,500.00.
Third Filing - 11/30/2017: FY18, Qtr 2, Item# 19:
An Emergency Purchase Statement was received on November 30, 2017 requesting an extension for dates
starting 01/01/2018 to 03/31/2018 at an additional estimated cost of $0.00, keeping the revised estimated
cost at $120,500.00.
Second Filing - 08/30/2017: FY18, Qtr 1, Item# 1:
An Affidavit was received on August 30, 2017 requesting an extension for dates starting 10/03/2017 to
12/31/2017 at an additional actual cost of $12,500.00, making the revised cost at $120,500.00.
Original Filing - 07/05/2017: FY18, Qtr 1, Item# 1:
The Department of Agriculture is conducting an emergency procurement for scanning customization for
the pesticide licensing, certification, and licensing program. The Department initially conducted a sole
source procurement with Computer Aid, Inc. to purchase the pesticide module of USA Plants to allow for
the regulatory change that licenses would be issued for three years versus each year. It was discovered the
Department owns scanning software and that Computer Aid could customize the module so that data
capture of score sheets would be possible. The Department had been using specialized Scantron scanners
which required Scantron forms be used for testing. Those scanners are not able to capture data and
documents must be scanned once at the test site and then again at headquarters. Additionally, demographic
data from the forms must be manually entered into the database. The customization will save the
Department conservatively $125,000.00 per year in employee time and travel costs. This Emergency
Purchase has an expected start date of 07/05/2017 through 10/02/2017 with an Original Estimated Cost of
$108,000.00.
Signed Laurie Leuenberger, Procurement Officer
Vendor Computer Aid, Inc. dba CAI, Inc. Notary Date: 7/5/2017
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $108,000.00 $120,500.00 $120,500.00 $120,500.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
42 CENTRAL MANAGEMENT SERVICES File Date: 3/20/2018
Latest Filing - 03/20/2018:
The Actual Total Cost of FY18, Qtr 1, Item# 5 is $179,904.00.
Original Filing - 08/21/2017: FY18, Qtr 1, Item# 5:
CMS issued Invitation for Bid (IFB) #22040893 on May 26, 2017 to provide facility management services
to 401 S. Clinton Building in Chicago. Facility management services had previously been provided by the
owner, but CMS took over ownership of the building starting July 1, 2017. The IFB was awarded to East
Lake Management on June 28, 2017 and CMS subsequently entered into a small purchase contract under
emergency conditions to provide janitorial and engineering services to the building in order to avoid a
lapse in services. On July 21, 2017, CMS found there were errors in the solicitation and canceled the award
to East Lake Management issued a new IFB to obtain services. Bids are not due until August 22, 2017.
The earliest a contract could be in place resulting from that bid would be September 5, 2017. In order to
continue services, CMS is entering into an emergency contract with East Lake Management Group. This
Emergency Purchase has an expected start date of 08/15/2017 through 11/13/2017 with an Original
Estimated Cost of $252,990.00.
Signed John Demien, Sr. State Purchasing Officer
Vendor East Lake Management Group Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $252,990.00 $179,904.00 $179,904.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
43 CENTRAL MANAGEMENT SERVICES File Date: 3/20/2018
Latest Filing - 03/20/2018:
The Actual Total Cost of FY18, Qtr 2, Item# 1 is $169,015.00.
Original Filing - 11/29/2017: FY18, Qtr 2, Item# 1:
Central Management Services (CMS) has entered into an Emergency Contract with Eastlake Management
Company. The contract is necessary to ensure the operations and cleanliness of the facility located at 401
S. Clinton Avenue, Chicago, IL, while CMS procures a long-term solution. This Emergency Purchase has
an expected start date of 11/13/2017 through 01/27/2018 with an Original Estimated Cost of
Signed Ron Wilson, APO
Vendor East Lake Management Co. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $230,000.00 $169,015.00 $169,015.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
44 NATURAL RESOURCES, DEPARTMENT OF File Date: 2/14/2018
Second Filing - 02/14/2018:
An Emergency Purchase Statement was received on February 14, 2018 requesting an extension for dates
starting 03/01/2018 to 11/30/2018 reporting an additional estimated cost of $0.00, keeping the revised
estimated cost at $480,000.00.
Original Filing - 12/04/2017:
DNR required an emergency procurement to eliminate the public safety hazard due to microbial growth
inside the facility of Wayne Fitzgerrell State Recreation Area Resort complex. Environmental
Consultants, LLC was hired at a cost of $80,000.00, to perform an environmental assessment and
GenCorp Services was hired at a cost of $400,000.00, to remove the microbial contamination of moisture-
damaged and microbial impacted building materials, HVAC systems, equipment, fixtures and furnishings
within the resort complex. This Emergency Purchase has an expected start date of 12/01/2017 through
02/28/2018 with an Original Estimated Cost of $480,000.00.
Signed Andrew Henning, State Purchasing Officer
Vendor Environment Consultants, LLC & GenCorp Services Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $480,000.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
45 CORRECTIONS - GENERAL OFFICE File Date: 1/11/2018
Latest Filing - 01/11/2018:
The Actual Total Cost of FY17, Qtr 4, Item# 9 is $1,224,786.00 to Good Source Solutions and
$147,387.00 to New England Food, Inc., making a Total Actual Cost of $1,372,173.00.
Second Filing - 07/19/2017: FY18, Qtr 1, Item# 37:
On July 19, 2017, an affidavit was received reporting an extension for dates starting 08/31/2017 to
11/28/2017 at an additional estimated cost of $750,000.00, increasing the revised estimated cost to
$1,500,000.00.
Original Filing - 06/06/2017: FY 17, Qtr 4, Item#: 9:
ICI had been obtaining collagen casings from a CMS LED contracted vendor. The vendor's supplier was
unable to provide a product the met ICI's requirements. ICI must obtain this product to make various meat
products for their customers. Without these items, ICI cannot provide the products needed to its
customers for nutritional requirements. This Emergency Purchase has an expected start date of
06/01/2017 through 08/30/2017 with an Original Estimated Cost of $750,000.00.
Signed Justin Weigler, Procurement Liaison for ICI
Vendor New England Food, Inc. and Good Source Solutions, Inc. Notary Date: 6/5/2017
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $750,000.00 $1,500,000.00 $1,372,173.00 $1,372,173.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
46 CORRECTIONS - GENERAL OFFICE File Date: 1/22/2018
Latest Filing - 01/22/2017:
On 01/22/2017, we received an Emergency Purchase Statement correcting the Actual Total Cost of FY18,
Qtr 1, Item# 8 to $65,052.00.
Second Filing - 12/22/2017: FY18, Qtr 2, Item# 24:
The Actual Total Cost of FY18, Qtr 1, Item# 8 is $85,326.00.
Original Filing - 09/15/2015: FY18, Qtr 1, Item# 8:
The previous master contract for providing Correctional Officer Uniforms ended May 31, 2017 and a new
one has not been established. The security staff must be in like uniform with all other security staff, If not
it raises a public safety issue for those officers and others within the facility. This Emergency Purchase
has an expected start date of 09/08/2017 through 12/07/2017 with an Original Estimated Cost of
$500,000.00.
Signed Julie Kennedy, Purchasing Supervisor
Vendor Gall's Notary Date: 9/8/2017
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $500,000.00 $65,052.00 $65,052.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
47 CORRECTIONS - GENERAL OFFICE File Date: 1/30/2018
Latest Filing - 02/07/2018:
An Emergency Purchase Statement was received on February 7, 2018, requesting an extension for dates
starting 02/24/2018 to 10/23/2018 at an additional estimated cost of $600,000.00 to Modern Optical,
making the revised estimated cost $963,000.00.
Second Filing - 01/30/2018:
An Emergency Purchase Statement was received on January 30, 2018, requesting an extension for dates
starting 01/25/2018 to 0/23/2018 at an additional estimated cost of $240,000.00, making the revised
estimated cost $363,000.00.
Original Filing - 10/31/2017: FY 18, Qtr 2, Item# 4:
This is for any emergency situation to purchase eyeglass frames for Dixon Correctional Center's Industries
program. The previous contract ended on October 14, 2017, and the deadline for a renewal was missed.
This is a vital service to the Department of Corrections and other agencies that obtain eyeglasses from
Dixon Correctional Industries. This Emergency Purchase has an expected start date of 10/27/2017
through 01/25/20817 with an Estimated Cost of $13,000.00 to Solo Bambini, and an Estimated Cost of
$110,000.00 to Modern Optical.
Signed Jeffrey Schukai, State Purchasing Officer
Vendor Solo Bambini and Modern Optical Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $123,000.00 $963,000.00 $0.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
48 HUMAN SERVICES, DEPARTMENT OF File Date: 1/23/2018
Latest Filing - 01/23/2018:
The Actual Total Cost of FY17, Qtr 4 Item# 11 is $100,908.00.
Original Filing - 06/22/2017: FY17, Qtr 4 Item# 11:
The Department of Human Services of Developmental Disabilities needs to purchase licenses for software
to maintain digital historical records and prevent the loss of Federal dollars. The software will provide an
electronic interface for a developmentally disabled individual's file between Providers, Independent Service
Coordination agencies, and the Division of Developmental Disabilities. Failure to have software that is a
management information system that provides digital historical records between all entities that provides
services to a developmentally disabled individual will result in the loss of Federal funds. This Emergency
Purchase has an expected start date of 06/21/2017 through 09/18/2017 with an Original Estimated Cost of
$110,000.00.
Signed William Strahle, Procurement Officer
Vendor Carahsoft Technology Notary Date: 6/22/2017
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $110,000.00 $100,908.00 $100,908.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
49 HUMAN SERVICES, DEPARTMENT OF File Date: 1/23/2018
Latest Filing - 01/23/2018:
The Actual Total Cost of FY18, Qtr 1, Item# 10 is $744,000.00.
Second Filing: 09/08/2017: FY18, Qtr 1, Item# 10:
An affidavit was received in the same filing quarter, reporting an expected end date of September 28,
2017.
Original Filing - 07/06/2017: FY18, Qtr 1, Item# 10:
The Department of Human Services Mental Health Division is declaring an emergency for critical services
for the Division. Mental Health is currently conducting competitive procurement for the services.
However, the contract will not be in place at the start of the fiscal year. This Emergency Purchase has an
expected start date of 07/01/2017 through 09/30/2017 with an Original Estimated Cost of $744,000.00.
Signed William Strahle, Procurement Officer
Vendor Beacon Health Options, Inc. Notary Date: 6/30/2017
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $744,000.00 $744,000.00 $744,000.00 18 3
Federal $0.00 $0.00
50 HUMAN SERVICES, DEPARTMENT OF File Date: 1/23/2018
Latest Filing - 01/23/2018:
The Actual Total Cost of FY18, Qtr 1, Item# 9 is $306,787.27.
Original Filing - 07/06/2017: FY18, Qtr 1, Item# 9:
The Department of Human Services' Mabley Developmental Center in Dixon, IL, has steel support poles
that are failing. It was discovered that the support poles have rusted and an engineer has determined that
the poles need to be repaired or replaced. This Emergency Purchase has an expected start date of
07/01/2017 through 09/28/2017 with an Original Estimated Cost of $325,000.00.
Signed William Strahle, Procurement Officer
Vendor Belini's Custom Welding, Inc. Notary Date: 6/30/2017
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $325,000.00 $306,787.27 $306,787.27 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
51 HUMAN SERVICES, DEPARTMENT OF File Date: 1/23/2018
Latest Filing - 01/08/2018:
The Actual Total Cost of FY18, Qtr 2, Item# 5 from 12/01/2017 through 01/30/2018 is $96,285.04.
Original Filing - 12/14/2017: FY18, Qtr 2, Item# 5:
The 2nd quarter meat contracts for IDHS facilities was canceled. IDHS needs to purchase meat at it's 15
facilities. IDHS's meat purchases will cover orders that could not be delivered from the 2nd quarter
contract. Multiple vendors will be selected. If the 3rd quarter contract award is delayed, 3rd quarter orders
may be made under this emergency purchase. The orders would only be made to cover the need until the
3rd quarter contract is in place. IDHS will publish additional Statements as each facility identifies a vendor
to meet their needs. This Emergency Purchase has an expected start date of 12/01/2017 through
02/28/2018 with an Original Estimated Cost of $300,000.00 to Ron's Produce Co. and $300,000.00 to
ERB Meat Co.
Signed David Papp, State Purchasing Officer
Vendor Ron's Produce Co. & ERB Meat Co. dba Standard Provision Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $600,000.00 $96,285.04 $96,285.04 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
52 TRANSPORTATION, DEPARTMENT OF File Date: 1/16/2018
Latest Filing - 01/16/2018:
The Actual Total Cost of FY18, Qtr 1, Item# 15 is $413,909.12.
Original Filing - 08/15/2017: FY18, Qtr 1, Item# 15:
Due to heavy rainfall received on 7/19/17 - 7/22/17, the District experienced extreme flooding and
damage to IDOT’s infrastructure. A bridge over the Apple River has significant undermining and erosion.
The pavement adjacent to the approach pavement also washed out. Repairs needed include removal of the
approach slab and sleeper slab, new approach pavement and sleeper slab plus necessary granular fill, pipe
drain and inlet, new pavement, shoulders and guardrail, restoration of the slope wall. Slightly downstream
from this bridge is another bridge which also needs to be repaired. Pavement settlement has also been
discovered on US 20 as a result of this flooding. This Emergency Purchase has an expected start date of
08/15/2017 through 11/12/2017 with an Original Estimated Cost of $700,000.00.
Signed Kevin Marchek, Region Two Engineer
Vendor Civil Constructors Notary Date: 8/11/2017
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $700,000.00 $413,909.12 $413,909.12 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
53 TRANSPORTATION, DEPARTMENT OF File Date: 1/16/2018
Latest Filing - 01/08/2018:
The Actual Total Cost of FY18, Qtr 1, Item# 16 is $166,845.00.
Original Filing - 08/23/2017: FY18, Qtr 1, Item# 16:
Due to heavy rainfall, District 2 experienced extreme flooding and damage to IDOT's infrastructure. When
the rivers rose, it backed up into the culverts and deposited mud and debris. Also, many of these river
culverts are located near bluffs so when it rains heavily, tons of silt wash off of these bluffs into our
culverts. As a result, we have several culverts that silted in and it is beyond the abilities of our workforce to
perform the needed work to clean them. If we do not get these culverts cleaned, the water will continue to
flow over the pavement when it rains, causing dangerous conditions for the motoring public, as well as
additional erosion issues along the highway. This Emergency Purchase has an expected start date of
08/22/2017 through 11/18/2017 with an Original Estimated Cost of $500,000.00.
Signed Kevin Marchek, Region 2 Engineer
Vendor Toppert Jetting Service Notary Date: 8/21/2017
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $500,000.00 $166,845.00 $166,845.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
54 TRANSPORTATION, DEPARTMENT OF File Date: 1/31/2018
Latest Filing - 01/31/2017:
A Memorandum was received on 01/31/2017 that this Emergency Purchase was cancelled.
Original Filing - 09/05/2017: FY18, Qtr 1, Item# 17:
The Department is declaring an emergency to purchase bituminous to immediately repair unsafe roadways
prior to the Labor Day weekend. The roadway has been milled and cannot be left in an unfinished
condition for a number of days and over the holiday weekend. Leaving this roadway in milled condition
would cause undue deterioration of the roadway, as well as increased safety risks associated with decreased
lane striping, rough surface weaving and potential water retention on the surface. It is a safety risk to not
finish this immediately. This Emergency Purchase has an expected start date of 08/29/2017 through
09/01/2017 with an Original Estimated Cost of $161,000.00.
Signed Aundra Williams, Agency Procurement Officer
Vendor Gallagher Materials Corporation Notary Date: 9/29/2017
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $161,000.00 $0.00 $0.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
55 CAPITAL DEVELOPMENT BOARD File Date: 1/31/2018
Latest Filing - 01/31/2018:
The Actual Total Cost of FY18, Qtr 1, Item# 19 is $41,884.22.
Second Filing - 10/25/2017: FY18, Qtr 2, Item# 30:
An affidavit was received on October 25, 2017 revising the estimated cost of this emergency purchase to
$75,790.00.
Original Filing - 07/31/2017: FY18, Qtr 1, Item# 19:
On July 22, 2017, there was a fire at the State Journal-Register Building, located at 313 South 6th Street,
Springfield, IL. The fire caused damage to the back dock area and the metal roof deck has sustained
catastrophic failure. The metal roof deck is likely to collapse if subjected to the weight of a person. The
rooftop air conditioning unit is currently not operating which could cause interior damage if the building
experiences excessive heat. Conduits leading to this unit have sustained fire damage. Additionally, if an
electrical failure occurs it would cause disruption to the Abraham Lincoln Presidential Museum and the Old
State Capitol buildings. Should a power outage occur, the museum and Old State Capitol would be forced to
shut down. This vendor has been selected to assess, document and recommend corrective actions in
response to a July 22, 2017, building fire. This Emergency Purchase has an expected start date of
07/27/2017 through 10/24/2017 with an Original Estimated Cost of $25,000.00.
Signed Gus Behnke, Chief Fiscal Officer
Vendor Hanson Professional Services, Inc. Notary Date: 7/27/2017
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $25,000.00 $75,790.00 $41,884.22 $41,884.22 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
56 ILLINOIS FINANCE AUTHORITY File Date: 1/18/2018
Latest Filing - 01/08/2018:
The Actual Total Cost of FY16, Qtr 2, Item# 17 is $196,099.0064.
Second Filing - 05/16/2017: FY17, Qtr 4, Item# 34:
A letter was received on May 16, 2017 requesting an extension for dates starting 06/01/2017 to
12/31/2017 at an additional estimated cost of $270,000.00.
Original Filing - 11/10/2015: FY16, Qtr 2, Item# 17:
After previous competitive solicitation efforts did not result in a successful procurement in 2015, an
emergency purchase is necessary to allow continued healthcare coverage and payroll services for Illinois
Finance Authority employees. A new competitive RFP for these services will be developed by the agency
if it is not able to timely procure services under an existing contract. ADP Total Source, Inc. is the current
vendor and for services to continue uninterrupted for employees, the agreement must continue with the
current provider. This Emergency Purchase has an expected start date of 11/01/2015 through 01/29/2016
with an Actual Cost of $74,850.00.
Signed Maye Kelsey, State Purchasing Officer
Vendor ADP TotalSource, Inc. Notary Date: 11/2/2015
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $74,850.00 $344,850.00 $196,099.64 $196,099.64 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
57 UNIVERSITY OF ILLINOIS File Date: 1/12/2018
Latest Filing - 01/12/2018:
The Actual Total Cost of FY17, Qtr 4, Item# 22 is $107,585.00.
Original Filing - 04/11/2017: FY17, Qtr 4, Item# 22:
For a number of years, the University of Illinois Hospital has been purchasing supplies through the Vizient
preapproved vendors for the procurement of goods and service. As of April 1, 2017, Vizient contract
MS1421 (Abbott Vascular Coronary Products and Accessories) has expired. Due to the proprietary nature
of these supplies, we will have to go through a sole source. We are currently in the process of putting
together the necessary sole source documentation, but until the review and awarding takes place, we will
require an emergency purchase to sustain the hospital during this process. Without access to vascular
coronary products and accessories that supply blood to the heart, the hospital will not be able to perform
the necessary percutaneous coronary intervention (PCI) procedure for patients, that in turn would cause a
loss in revenue in the form of those specialized surgical procedures that require those particular supplies for
those particular cases. This Emergency Purchase has an expected start date of 04/01/2017 through
06/29/2017 with an Original Estimated Cost of $180,000.00.
Signed Debra Matlock, Purchasing Director
Vendor Abbott Laboratories, Inc. Notary Date: 3/9/2017
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $180,000.00 $107,585.00 $107,585.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
58 UNIVERSITY OF ILLINOIS File Date: 1/12/2018
Latest Filing - 01/12/2018:
The Actual Total Cost of FY17, Qtr 4, Item# 23 is $57,285.00.
Original Filing - 04/11/2017: FY17, Qtr 4, Item# 23:
This emergency/quick purchase was required due to a situation in which public health or safety was
threatened. For a number of years the University of Illinois Medical Center has been purchasing supplies
through the Vizient preapproved vendors for the procurement of goods and service. As of April 1, 2017,
Vizient contract MS1405 (St. Jude Medical CRM) will have expired. This Emergency Purchase has an
expected start date of 04/01/2017 through 06/29/2017 with an Original Estimated Cost of $170,000.00.
Signed Debra Matlock, Purchasing Director
Vendor St. Jude Medical, Inc. Notary Date: 3/31/2017
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $170,000.00 $57,285.00 $57,285.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
59 UNIVERSITY OF ILLINOIS File Date: 1/12/2018
Latest Filing - 01/12/2018:
The Actual Total Cost of FY17, Qtr 4, Item# 26 is $162,918.00.
Original Filing - 05/30/2017: FY17, Qtr 4, Item# 26:
The Hospital has been constructing a Hybrid Operating Room under specific conditions as outlined under
the Health Facilities Planning Act (HFPA), in which all construction and equipment must be purchased,
installed and in use by June 15, 2017. Institution has been seeking to obtain approval under the Illinois
Joint/Cooperative Purchase guidelines pursuant to Section 25-15(b) of the Illinois Procurement Code for
the purchase of the Philips EPIQ 7C Ultrasound System, but has encountered delays in approval that would
cause this purchase to extend beyond the deadlines established by the HFPA which will cause unnecessary
penalties, delays and interrupted services to the patients of the University. This Emergency Purchase has
an expected start date of 05/19/2017 through 08/17/2017 with an Original Estimated Cost of
$162,918.00.
Signed Debra Matlock, Director of Purchasing
Vendor Philips Electronics North America Corp. Notary Date: 5/22/2017
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $162,918.00 $162,918.00 $162,918.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018
60 UNIVERSITY OF ILLINOIS File Date: 1/12/2018
Latest Filing - 01/12/2018:
The Actual Total Cost of FY18, Qtr 1, Item# 29 is $234,587.00.
Original Filing - 08/15/2017: FY18, Qtr 1, Item# 29:
The Department of Surgical Services is in need of reconstructive products. They are necessary for
orthopedic surgeries with conditions involving the musculoskeletal system. The Orthopedic Surgeons use a
variety of implantable devices as a means to treat musculoskeletal trauma, spine diseases, sports injuries,
degenerative diseases, infections, tumors, and congenital disorders. They are currently in the process of
completing the sole source process. The Biomet implants are patented and proprietary and cannot be
ascertained from any other manufacturer. This Emergency Purchase has an expected start date of
08/07/2017 through 11/05/2017 with an Original Estimated Cost of $240,000.00.
Signed Debra Matlock, Purchasing Director
Vendor Biomet Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $240,000.00 $234,587.00 $234,587.00 18 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2018 through March 31, 2018