LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
1 SECRETARY OF STATE File Date: 4/27/2018
Original Filing - 04/27/2018:
Illinois Secretary of State ordered vehicles thru a CMS master contract with Wright Automotive. The
vehicles were never delivered to the vendor. Chrysler has made arrangements with Bob Ridings to take
possession of these vehicles so the SOS can purchase them. There are no dealerships that would provide
these vehicles at the cost established in the master contract as they would lose money. Bob Ridings has
agreed to provide these vehicles to the SOS for an additional cost of $1,610.00. The Secretary of State is
seeking an emergency contract to obtain the vehicles before they are sold to another entity. This
emergency contract will be a one-time purchase for the Dodge Caravans. This Emergency Purchase has an
expected start date of 04/27/2018 through 06/30/2018 with an Actual Estimated Cost of $101,500.00.
Signed Matt Brown, SOS-Purchasing
Vendor Bob Ridings Notary Date: 4/20/2018
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $0.00 $101,500.00 $101,500.00 18 4
Federal $0.00 $0.00
2 SECRETARY OF STATE File Date: 4/27/2018
Original Filing - 04/27/2018:
Illinois Secretary of State ordered vehicles thru a CMS master contract with Wright Automotive. The
vehicles were built and delivered to the vendor. The vehicles were repossessed by Ford upon the
cancellation of the master contract. Ford coordinated the transfer of the 3 Ford Explorers to Morrow
Brothers Ford, Inc. The pricing will remain the same as the original contract pricing. Illinois Secretary of
State is seeking an emergency contract to obtain the vehicles before they are sold to another entity. This
emergency contract will be a one-time purchase of the Ford Explorers. This Emergency Purchase has an
expected start date of 04/27/2018 through 06/30/2018 with an Actual Estimated Cost of $77,520.00.
Signed Matt Brown, SOS-Purchasing
Vendor Morrow Brothers Ford Inc. Notary Date: 4/20/2018
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $77,520.00 $77,520.00 $77,520.00 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
3 CENTRAL MANAGEMENT SERVICES File Date: 5/3/2018
Original Filing - 05/03/2018:
DHFS has occupied this lease facility since 2007. The initial lease was written for a term of ten years
which expired on November 4, 2017, and has been in holdover. The six-month limit on holdover will
expire in early May, 2018, and a new five-year lease was recently rejected by the Procurement Policy
Board. This emergency lease is necessary to provide continued occupancy and payment of rent until a new
lease is approved by the Policy Board. This Emergency Purchase has an expected start date of
05/05/2018 through 08/02/2018 with an Actual Cost of $156,557.05.
Signed Jeff Miller, CMS Leasing Representative
Vendor Illinois Building LLC Notary Date: 4/30/2018
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $156,557.05 $156,557.05 $156,557.05 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
4 NATURAL RESOURCES, DEPARTMENT OF File Date: 4/11/2018
An Emergency Purchase Statement was received on June 12, 2018 requesting an extension for dates
starting 07/10/2018 to 06/30/2019 at an additional estimated cost of $0.00, keeping the revised estimated
cost at $195,000.00.
Original Filing - 04/11/2018:
Emergency construction services are required in order to stabilize a home in imminent danger of
catastrophic collapse. Contractor shall detach the structure from its foundation, re-level the structure and
support the house on steel beams. The residence is located in Benld, IL, Macoupin County. The
Abandoned Mined Lands Reclamation Division (AMLRD) receives federal grant funding for the sole
purpose of eliminating mine related public health and safety hazards. The U.S. Department of the Interior,
Office of Surface Mining has declared this site an AML emergency. If the State does not make this
emergency procurement, the public safety hazard will remain and unexpended AMLRD funds will be
returned to the federal government. This Emergency Purchase has an expected start date of 04/12/2018
through 07/09/2018 with an Original Estimated Cost of $195,000.00.
Signed Andrew Henning, State Purchasing Officer
Vendor EHM Consulting LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $0.00 $0.00 18 4
Federal $195,000.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
5 NATURAL RESOURCES, DEPARTMENT OF File Date: 4/11/2018
Latest Filing - 06/22/2018:
A Emergency Purchase Final Cost Statement was received in the same filing quarter reporting a Total
Actual Cost at $99,700.00.
Original Filing - 04/11/2018:
Flooding of the Illinois River has washed up large amounts of debris, requiring massive clean-up work at
Starved Rock. There is significant hazardous flood debris in the park, creating a very hazardous condition
for anyone in the area. Illinois will lose significant visitation and revenue if these areas are not cleaned
immediately. This Emergency Purchase has an expected start date of 04/05/2018 through 06/29/2018
with an Original Estimated Cost of $109,670.00.
Signed Andrew Hennig, State Purchasing Officer
Vendor Homer Tree Care, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $109,670.00 $99,700.00 $99,700.00 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
6 NATURAL RESOURCES, DEPARTMENT OF File Date: 5/29/2018
Original Filing - 05/29/2018:
Emergency Construction Services are required for the demolition of the Windjammer Boatel located
within the Wayne Fitzgerrell State Recreational Area Resort. The Boatel in question has been undergoing
mold remediation, during this process it was discovered that much of the underlying structure was rotten.
The Agency hired a structural engineer to perform an analysis of the structure, their findings were that
there was a severe amount of dry rot and deteriorated structural members. The Agency has determined
that even though the Resort is closed to the Public, there remains a threat to public safety due to the
instability of the Boatel Structure. The Boatel is located on land/water, it is uncertain as to whether the
structure could withstand high winds/strong storms. It is possible that pieces of the structure could be
thrown into the water into the paths of unsuspecting boaters or on to pedestrians seeking shelter on land.
The boat docks are located 100 ft. from the structure in question and remain open to lake access only,
however, the boat ramp is 300 ft. from the structure and remains open to the public. This Emergency
Purchase has an expected start date of 05/24/2018 through 08/22/2018 with an Original Estimated Cost of
$120,000.00.
Signed Robert Appleman, Director Office of Realty & Capital Plan
Vendor Lake Contracting Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $120,000.00 $0.00 $0.00 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
7 NATURAL RESOURCES, DEPARTMENT OF File Date: 6/12/2018
Original Filing 06/12/2018:
Two 25-horsepower pumps provide irrigation for the Grand Marias Golf Course at Frank Holten State
Recreation Area, which is owned by the State. Watering must be frequent and regular to sustain the grass
on the course. Approximately May 1, 2018, both pumps failed in rapid succession. Immediate replacement
is necessary to protect damage to State Property. IDNR is under contractual obligation to provide
maintenance services to the concessionaire operating the golf course under a lease agreement. This
Emergency Purchase has an expected start date of 06/08/2018 through 09/05/2018 with an Original
Signed David Berry,
Vendor Bel-O Sales & Service, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $101,000.00 $0.00 $0.00 18 4
Federal $0.00 $0.00
8 DEPARTMENT OF JUVENILE JUSTICE File Date: 6/27/2018
Original Filing - 06/27/2018:
This emergency procurement is for a hot water pipe that carries hot water from the heat plant to the
facility. This procurement includes removing concrete, digging the earth to expose the leaking pipe,
replacing the damaged section of pipe, testing the repair to ensure that the repair is sound, backfilling the
site with sand and gravel, and replacing the concrete which was originally. The contractor was on site
repairing the Heater Line when additional repair work was discovered. This Emergency Purchase has an
expected start date of 06/20/2018 through 09/19/2018 with an Original Estimated Cost of $140,597.00.
Signed Jeff Schukai, State Purchasing Officer
Vendor Mechanical, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $140,597.00 $0.00 $0.00 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
9 HUMAN SERVICES, DEPARTMENT OF File Date: 6/6/2018
Original Filing - 06/06/2018:
Logicoy will connect hospitals and clinics to the Prescription Monitoring Program automated web service.
This Emergency Purchase has an expected start date of 06/04/2018 through 08/30/2018 with an Original
Estimated Cost of $600,000.00.
Signed William Strahle, Agency Procurement Officer
Vendor Logicoy Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $0.00 $0.00 $0.00 18 4
Federal $600,000.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
10 HUMAN SERVICES, DEPARTMENT OF File Date: 4/25/2018
Second Filing - 07/23/2018:
On April 17, 2018 Electrical Power Loop #14 at Elgin Mental Health Center failed. This loop provides
electrical power to 3 forensic patient units and the Read Building which houses offices for Family and
Community Services. The master contract vendor for electrical services was contacted to diagnose the
problem. The repair would require to replace the main cable for the Loop which had shorted out in a few
different places. An emergency was declared and the master contract vendor provided 4 power generators
for the 3 patient units and the Read Building. CDB took responsibility of overseeing and paying for the
repair. The repair was estimated to take two to three months however there was an initial delay in
starting the repair work because of approval processes and another delay because of an issue with the
replacement cable. Because of these delays the repair is taking longer than expected and the generators
will need to be rented past the original term date of the emergency contract of July 16, 2018. An
Emergency Purchase Statement was received on July 23, 2018 requesting an extension for dates starting
07/17/2018 to 10/14/2018 at an additional estimated cost of $300,000.00, making the revised estimated
cost at $700,00.00.
Original Filing - 04/25/2018: FY18, Qtr 4, Item# 10:
A failure in the feed #14 electrical loop has caused a power outage in 2 residential buildings and one
program building at the Elgin Mental Health Center. The rental of generators are required to provide the
electricity to the 3 buildings to maintain occupancy. This Emergency Purchase has an expected start date
of 04/18/2018 through 07/16/2018 with an Original Estimated Cost of $400,000.00.
Signed William Strahle, Procurement Officer
Vendor The Stone Group Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $400,000.00 $700,000.00 $0.00 $0.00 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
11 HUMAN SERVICES, DEPARTMENT OF File Date: 6/6/2018
Original Filing - 06/06/2018:
ACESS will continue to provide fiscal, payroll and bill payment services for individuals receiving services
through the Illinois' Home and Community-based (HCBS) Waiver for individuals with Intellectual and
Developmental Disabilities and their representatives, when appropriate, throughout the State who hire
their own direct support persons directly. This Emergency Purchase has an expected start date of
06/04/2018 through 06/30/2018 with an Original Estimated Cost of $500,000.00.
Signed William Strahle, Agency Procurement Officer
Vendor Northeast Pennsylvania dba ACESS Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $500,000.00 $0.00 $0.00 18 4
Federal $0.00 $0.00
12 TRANSPORTATION, DEPARTMENT OF File Date: 4/2/2018
Latest Filing - 07/09/2018:
The Actual Total Cost of FY18, Qtr 4, Item# 12 is $1,091,832.18.
Original Filing - 04/02/2018: FY18, Qtr 4, Item# 12:
The work includes inlaying the pavement and associated repairs on US51B/Center Street from Division St.
to Locust St. in Bloomington and US150/Clinton Street from Empire St to just north of Oakland Ave in
McClean County. Immediate expenditure is necessary for repairs to State property to protect against
further loss or damage. As a result of a winter with extreme freeze/thaw cycles and excessive moisture we
have experienced an excessive amount of potholes and pavement deterioration. These conditions are
creating a traffic hazard causing vehicles to have tire blowouts or swerve into adjacent lanes potentially
causing accidents. This Emergency Purchase has an expected start date of 03/30/2018 through 06/28/2018
with an Original Estimated Cost of $1,200,000.00.
Signed Kensil Garnett, Region 3 Engineer
Vendor Rowe Construction, a Division of U.C.M., Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $1,200,000.00 $1,091,832.18 $1,091,832.18 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
13 TRANSPORTATION, DEPARTMENT OF File Date: 4/4/2018
Latest Filing - 07/09/2018:
The Actual Total Cost of FY18, Qtr 4, Item# 13 is $1,064,922.14.
Original Filing - 04/04/2018: FY18, Qtr 4, Item# 13:
Full depth and partial depth pavement patching on FAI Route 255 from Illinois route 157 to Illinois Route
15, in St. Clair County. Immediate expenditure is necessary for repairs to State property to protect
against further loss or damage. As a result of a winter with extreme freeze/thaw cycles and excessive
moisture, we have experienced an excessive amount of potholes and pavement deterioration. These
conditions are creating a traffic hazard causing vehicles to have tire blowouts or swerve into adjacent lanes
potentially causing accidents. This Emergency Purchase has an expected start date of 04/02/2018 through
07/01/2018 with an Original Estimated Cost of $1,000,000.00.
Signed Jeffrey Keirn, Region 5 Engineer
Vendor Kinney Contractors, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $1,000,000.00 $1,064,922.14 $1,064,922.14 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
14 TRANSPORTATION, DEPARTMENT OF File Date: 4/4/2018
Latest Filing - 07/09/2018:
The Actual Total Cost of FY18, Qtr 4, Item# 14 is $1,982,399.08.
Original Filing - 04/04/2018: FY18, Qtr 4, Item# 14:
Interstate 57 north bound and south bound in Franklin County from Williamson County to Jefferson
County. Immediate expenditure is necessary for repairs to State property to protect against further loss or
damage. As a result of a winter with extreme freeze/thaw cycles and excessive moisture, we have
experienced an excessive amount of potholes and pavement deterioration. These conditions are creating a
traffic hazard causing vehicles to have tire blowouts or swerve into adjacent lanes potentially causing
accidents. This Emergency Purchase has an expected start date of 04/04/2018 through 07/03/2018 with an
Original Estimated Cost of $2,200,000.00.
Signed Jeffrey Keirn, Region 5 Engineer
Vendor Southern Illinois Asphalt Co., Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $2,200,000.00 $1,982,399.08 $1,982,399.08 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
15 TRANSPORTATION, DEPARTMENT OF File Date: 4/4/2018
Latest Filing - 06/07/2018:
The Actual Total Cost is $436,887.10.
Original Filing - 04/04/2018:
Interstate 64 in Jefferson County north bound and south bound from mile post 62 to mile post 73.
Immediate expenditure is necessary for repairs to State property to protect against further loss or damage.
As a result of a winter with extreme freeze/thaw cycles and excessive moisture, we have experienced an
excessive amount of potholes and pavement deterioration. These conditions are creating a traffic hazard
causing vehicles to have tire blowouts or swerve into adjacent lanes potentially causing accidents. This
Emergency Purchase has an expected start date of 04/04/2018 through 07/03/2018 with an Original
Estimated Cost of $402,705.83.
Signed Jeffrey Keirn, District 5 Engineer
Vendor Southern Illinois Asphalt Co., Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $402,705.83 $436,887.10 $436,887.10 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
16 TRANSPORTATION, DEPARTMENT OF File Date: 4/4/2018
Latest Filing - 07/09/2018:
The Actual Total Cost of FY18, Qtr 4, Item# 16 is $2,554,532.15.
Original Filing - 04/04/2018: FY18, Qtr 4, Item# 16:
District #7 is requesting an emergency skip patching and resurfacing project in Macon County for US 51
and IL 121. Immediate expenditure is necessary for repairs to State property to protect against further
loss or damage. As a result of a winter with extreme freeze/thaw cycles and excessive moisture, we have
experienced an excessive amount of potholes and pavement deterioration. These conditions are creating a
traffic hazard causing vehicles to have tire blowouts or swerve into adjacent lanes potentially causing
accidents. This Emergency Purchase has an expected start date of 04/04/2018 through 07/03/2018 with an
Original Estimated Cost of $2,564,836.80.
Signed Jeffrey South, Region 4 Engineer
Vendor Illinois Valley Paving, a Division of U.C.M., Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $2,564,836.80 $2,554,532.15 $2,554,532.15 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
17 TRANSPORTATION, DEPARTMENT OF File Date: 4/12/2018
Latest Filing - 07/09/2018:
The Actual Total Cost of FY18, Qtr 3, Item# 17 is $1,025,559.85.
Original Filing - 04/12/2018:
Full depth PCC pavement patching on FAI Route 55/64 Westbound from east of the MLK Bridge Exit
Ramp to East of Structure -08-0010 over Riverpark Drive, in St. Clair County. Immediate expenditure is
necessary for repairs to State property to protect against further loss or damage. As a result of a winter
with extreme freeze/thaw cycles and excessive moisture, we have experienced an excessive amount of
potholes and pavement deterioration. These conditions are creating a traffic hazard causing vehicles to
have tire blowouts or swerve into adjacent lanes potentially causing accidents. This Emergency Purchase
has an expected start date of 04/13/2018 through 07/12/2018 with an Original Estimated Cost of
$1,120,658.25.
Signed Jeffrey Keirn, Region Five Engineer
Vendor Keeley & Sons Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $1,120,658.25 $1,025,559.85 $1,025,559.85 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
18 TRANSPORTATION, DEPARTMENT OF File Date: 4/16/2018
Latest Filing - 08/22/2018:
The Actual Total Cost of FY18, Qtr 4, Item# 18 is $997,435.27.
Original Filing - 04/16/2018:
Immediate expenditure is necessary for repairs to State property to protect against further loss or damage.
A recent inspection of highway lighting poles along FAI Route 255 has indicated serious concerns due to
loose bolts and/or base fractures. The Core Ten lighting poles at FAI 270 at IL 157 and FAI 55/70 at IL
203 have shown fracture issues and thinning of the steel which can lead to sudden failure, potential causing
harm to the motoring public and additional damage to State facilities. This Emergency Purchase has an
expected start date of 04/16/2018 through 07/15/2018 with an Original Estimated Cost of $750,000.00.
Signed Joseph Monroe, District 8 Operations Engineer
Vendor Wissehr Electric Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $750,000.00 $997,435.27 $997,435.27 18 4
Federal $0.00 $0.00
19 TRANSPORTATION, DEPARTMENT OF File Date: 4/16/2018
Original Filing - 04/16/2016:
This is for a one-time purchase of Dodge Grand Caravans, Ford F150s and SUVs for the Department fleet.
These vehicles were originally ordered through the master contract with Wright Automotive. The vendor
was no longer able to provide the vehicles and the master contract was canceled. These requests are critical
to the district in support of safe roadways for motorists. These vehicles will either be used to oversee
winter road maintenance or to oversee summer road construction. There are not a sufficient number of
reliable operating vehicles to perform necessary work tasks. This Emergency Purchase has an expected
start date of 05/29/2018 through 06/28/2018 with an Actual Cost of $344,905.00 to Bob Ridings Inc. and
$572,612.00 to Morrow Brothers Ford Inc.
Signed Aundra Williams, Agency Purchasing Officer
Vendor Bob Ridings Inc. and Morrow Brothers Ford Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $917,517.00 $917,517.00 $917,517.00 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
20 TRANSPORTATION, DEPARTMENT OF File Date: 4/26/2018
Latest Filing - 06/07/2018:
The Actual Total Cost is $81,623.04.
Original Filing - 04/26/2018:
Recently Coles County, particularly the Charleston area, received several inches of rain in just a few hours.
The flash flooding caused significant scouring and erosion around the piers of a bridge we maintain south
of Charleston. District 7 assessed the structure and is requesting to proceed with an emergency contract to
install riprap and other fill material to stabilize the piers and overall structure. This Emergency Purchase
has an expected start date of 04/25/2018 through 07/23/2018 with an Original Estimated Cost of
Signed Jeffrey South, Region 4 Engineer
Vendor Howell Paving, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $150,000.00 $81,623.04 $81,623.04 18 4
Federal $0.00 $0.00
21 TRANSPORTATION, DEPARTMENT OF File Date: 6/4/2018
Latest Filing - 08/20/2018:
The Actual Total Cost of FY18, Qtr 4, Item# 21 is $304,558.10.
Original Filing - 06/05/2018: FY18, Qtr 4, Item# 21:
The District has received a report of a "rough road" which prompted an inspection of the existing
structure 014-0010 over the Shoal Creek Overflow. The inspection found the bridge to be defecting 4
inches due to a failure on four of the beams. Out of an abundance of caution, the adjacent structures were
also inspected. One structure was revealed to have similar deterioration. It was also deemed to need beam
repairs. Both structures require emergency repairs to prevent potential harm to the motoring public. This
Emergency Purchase has an expected start date of 06/01/2018 through 08/29/2018 with an Original
Estimated Cost of $500,000.00.
Signed Joseph Monroe, District 8 Engineer
Vendor Keeley & Sons, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $500,000.00 $304,558.10 $304,558.10 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
22 TRANSPORTATION, DEPARTMENT OF File Date: 6/30/2018
Latest Filing - 08/20/2018:
The Actual Total Cost of FY18, Qtr 4, Item# 22 is $81,583.88.
Original Filing - 06/30/2018: FY18, Qtr 4, Item# 22:
Immediate expenditure is necessary for repairs to State property to protect against further loss or damage.
As a result of a box culvert wing wall failure and recent rains, we have experienced roadway slope failures.
These conditions are creating a possible traffic hazard if the slope continues to erode closer to the
pavement. The district has an emergency box culvert wing wall and slope repair project located on US 67,
0.23 miles southeast of White Oak Road, southeast of Rushville in Schuyler County. This Emergency
Purchase has an expected start date of 06/30/2018 through 09/25/2018 with an Original Estimated Cost of
$100,000.00.
Signed Jeffrey South, IDOT, Region Four Engineer
Vendor County Contractors, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $100,000.00 $81,583.88 $81,583.88 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
23 CAPITAL DEVELOPMENT BOARD File Date: 4/6/2018
Second Filing - 05/17/2018:
In the same filing quarter, an Emergency Purchase Extension was received on May 17, 2018 requesting an
extension for dates starting 07/03/2018 to 05/22/2019 at an additional estimated cost of $0.00, keeping
the revised estimated cost at $150,000.00.
Original Filing - 04/06/2018:
This vendor will install in-line building filtration at various buildings at the Quincy Veterans’ Home campus
to reduce particulates in the portable water systems. Associated work may include installation of
circulation loops within the buildings, asbestos abatement, testing and balancing, and A/E assist for
permitting of installations and design parameters. The filtration will improve the effectiveness in
removing bio material in the systems, increase the life of the point-of-use filters, and improve the
reliability of the water monitoring system (currently in design). Work to be performed in compliance with
direction by BRiC Partnership LLC. This Emergency Purchase has an expected start date of 04/05/2018
through 07/03/2018 with an Original Estimated Cost of $150,000.00.
Signed Jerry Burlingham, State Purchasing Officer
Vendor Sparrow Plumbing and Heating, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $150,000.00 $0.00 $0.00 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
24 CAPITAL DEVELOPMENT BOARD File Date: 5/17/2018
Third Filing - 08/08/2018:
An Emergency Purchase Extension was received extending Carlile Architects LLC's contract not to exceed
717 days. There was no additional cost reported.
Second Filing - 06/27/2018: FY18, Qtr 4, Item# 24:
An Emergency Purchase Statement was received adding vendor Bulley & Andrews Masonry Restoration,
LLC. Bulley & Andrews Masonry Restoration will provide stabilization of window sill by utilizing stainless
steel straps mechanically fastened above and below the failed stone to prevent complete dislodging and the
falling of stone. Additionally, under the direction of the A/E, the scope provides for the stabilization, or
removal of any large scaling and hollow sounding stone to prevent dislodging from the building
representing a fall hazard in order for the A/E to develop a complete assessment of the facades. The
stabilization work also includes the removal and replacement of the stone arch/lintel above the east side
entranceway, providing masonry repairs above the door arch to water proof the building and protect the
masonry, repairing or replacing the leaking roof above the entranceway, including the repair or
replacement of the roofs wrought iron railing posts as specified by the A/E and approved by CDB. IHPA
will be kept informed at every phase of this project. Incorporated documents include the March 2009
Standard Documents for Construction & Supplement. Services provided under this procurement should not
exceed $50,000.00, which is a place-holder prior to entering into a contract, without prior authorization
from the Capital Development Board in consultation with the Chief Procurement Office. This Emergency
Purchase has an expected start date of 05/30/2018 through 08/27/2018 with an Original Estimated Cost
of $50,000.00; making the revised state estimate of $100,000.00.
Original Filing - 05/17/2018: FY18, Qtr 4, Item# 24:
The Administration Building at the Shapiro Developmental Center is a 140-year-old structure that is used
daily for all administrative functions to operate the facility. The main entrance/exit to the building
includes a 3 piece masonry arch over the doorway. The bottom of the stone on the north side of the arch
spalled of approximately 1/3 of its thickness. Since breaking off, the entrance door and pedestrians have
been protected with a lumber shelter. Directly above the arch is a flat roof that has an un-ballasted EPDM
roofing system which is in poor condition and is allowing storm water to enter the masonry. In addition, a
piece of concrete used to patch stone masonry on or around the clock tower has dislodged from the ledge
and fell below narrowly missing a parked car. This Emergency Purchase has an expected start date of
05/17/2018 through 08/14/2018 with an Original Estimated Cost of $50,000.00.
Signed Chris Miles, Executive II
Vendor Carlile Architects & Bulley & Andrews Masonry Rest. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $50,000.00 $100,000.00 $0.00 $0.00 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
25 CAPITAL DEVELOPMENT BOARD File Date: 5/17/2018
Second Filing - 09/12/2018:
An Emergency Purchase Extension was received extending this contract to 01/31/2019. There was no
additional cost reported.
Original Filing - 05/17/2018: FY18, Qtr 4, Item# 25:
The 2nd District Appellate Court Building has a ballasted membrane roof that is leaking in several areas
after each rain and snow. Repairs have been attempted, but leaks are still occurring and are damaging
interior surfaces and furnishings. The roof needs to be replaced as soon as possible in order to protect the
interior surfaces and furnishings of the building as well as certain structural elements as there are visible
cracks in various windows as a result of rusting structural components. This Emergency Purchase has an
expected start date of 05/17/2018 through 08/11/2018 with an Original Estimated Cost of $30,000.00.
Signed Chris Miles, Executive II
Vendor Batir Architecture Ltd. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $30,000.00 $0.00 $0.00 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
26 CAPITAL DEVELOPMENT BOARD File Date: 5/31/2018
Latest Filing - 08/02/2018:
An Emergency Purchase Extension was received extending Farnsworth Group, Inc.'s contract not to
exceed 521 days. There was no additional cost reported.
Third Filing - 07/24/2018:
An Emergency Purchase Statement was received reporting the Final Actual Cost for Henson Robinson at
$6,184.00. The estimated cost for Farnsworth Group, Inc. remains at $150,000.00
Second Filing - 06/27/2018: FY18, Qtr. 4, Item# 26:
An Emergency Purchase Extension was received on June 27, 2018 requesting an extension for dates
starting 08/29/2018 to 12/31/2018 at an additional estimated cost of $0.00, keeping the total estimated
cost at $160,000.00.
Original Filing - 05/31/2018: FY18, Qtr. 4, Item# 26:
The Logan Correction Center's Program Center has two 40 ton chillers that have failed and are no longer
repairable. The building is used daily to conduct education classes, various programs and has several staff
offices. The facility currently has no air-conditioning as a result and there is not additional space to
conduct the classes. In addition, the building's roofing system has failed, causing several leaks throughout
the building and is beyond repair. The roofing system needs to be replaced as soon as possible in order to
protect the interior surfaces and furnishings, which have already experienced significant damage. The
failed roofing system and lack of air conditions is creating excessive heat and creating mold issues.
Farnsworth Group, Inc. will remove the existing roof in its entirety, and include the installation of new
high R-value insulation and all necessary accessories and flashings. The work also provides for replacing
two chillers, pumps, a portion of controls and some incidentals. Some abatement may also be necessary.
Henson Robinson will provide immediate temporary roof patch as directed by CDB until permanent roof
replacement commences. This Emergency Purchase has an expected start date of 05/31/2018 through
08/28/2018 with an estimated cost of $150,000.00 to Farnsworth Group, Inc. and a estimated cost of
$10,000.00 to Henson Robinson, making the Original Estimated Total Cost at $160,000.00.
Signed Chris Miles, Executive II
Vendor Farnsworth Group, Inc. and Henson Robinson Company Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $160,000.00 $6,184.00 $0.00 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
27 CAPITAL DEVELOPMENT BOARD File Date: 6/7/2018
Second Filing - 08/29/2018:
An Emergency Purchase Statement was received on August 29, 2018 requesting an extension for this
contract not to exceed 269 days. There was no additional cost reported.
Original Filing - 06/07/2018: FY18, Qtr 4, Item# 27:
The scope of work provides for correcting identified code violations and making basic improvements to
allow the Illinois Department of Veterans' Affairs to occupy the building as quickly as possible. Asbestos
abatement may be required. This project has a six month expedited design and construction schedule and
will require substantial on-site observation in order to monitor construction progress and cost.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and
the March 2009 Design and Construction Manual & Supplement. This Emergency Purchase has an
expected start date of 06/07018 through 09/04/2018 with an Original Estimated Cost of $900,000.00.
Signed Chris Miles, Executive II
Vendor DLR Group, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $900,000.00 $0.00 $0.00 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
28 CAPITAL DEVELOPMENT BOARD File Date: 6/7/2018
Second Filing - 08/29/2018:
An Emergency Purchase Statement was received on August 29, 2018 requesting an extension for this
contract not to exceed 118 days. There was no additional cost reported.
Original Filing - 06/07/2018:
The scope of work includes testing for asbestos containing materials, lead paint, and the presence of PCB's
in lighting ballasts. The scope also includes the creation of an asbestos management plan. This project has
a six month expedited design and construction schedule. Incorporated documents include the March 2009
Standard Documents for Construction & Supplement and the March 2009 Design and Construction Manual
& Supplemental. Services provided under this procurement should not exceed $50,000,00, which is a
place-holder prior to the negotiation of a Professional Services Agreement, without prior authorization
from the Capital Development Board in consultation with the Chief Procurement Office. This Emergency
Purchase has an expected start date of 06/07/2018 through 09/04/2018 with an Original Estimated Cost
of $50,000.00.
Signed Chris Miles, Executive II
Vendor Reliable Environmental Solutions, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $50,000.00 $0.00 $0.00 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
29 CAPITAL DEVELOPMENT BOARD File Date: 6/11/2018
Second Filing - 08/29/2018:
An Emergency Purchase Statement was received on August 29, 2018 requesting an extension for this
contract not to exceed 238 days. There was no additional cost reported.
Original Filing - 06/11/2018: FY18, Qtr 4, Item# 29:
The scope of work provides for correcting identified code violations and making basic improvements to
allow the Illinois Department of Veterans' Affairs to occupy the building at 720 Sycamore Street in
Quincy, Illinois as directed by the Architect/Engineer of record. Asbestos abatement may be required. This
project has a six month expedited design and construction schedule. Incorporated documents include the
March 2009 Standard Documents for Construction & Supplement and the March 2009 Design and
Construction Manual & Supplement. This Emergency Purchase has an expected start date of 06/11/2018
through 09/04/2018 with an Original Estimated Cost of $6,000,000.00.
Signed Chris Miles, Executive II
Vendor River City Construction LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $6,000,000.00 $0.00 $0.00 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
30 FIRE MARSHAL, STATE File Date: 5/2/2018
Original Filing - 05/02/2018:
The OSFM needs to do a one time purchase of SUVs that were previously ordered under master contract
but had to be canceled since the vendor (Wright Automotive) could no longer provide the vehicles. The
OSFM had an executed contract with Wright. Morrow Brothers has the SUV vehicles we originally ordered
on their lot and ready for us to take possession. NOTE: The OSFM is purchasing less SUVs than originally
intended (down to 23 from the original 39) because we utilized the other existing vehicle master to
purchase trucks for our Storage Tank Safety Inspectors. Trucks are not a necessity for the remainder of
our inspection staff. This Emergency Purchase has an expected start date of 05/01/2018 through
06/30/2018 with an Original Estimated Cost of $594,320.00.
Signed Jodi Schrage, APO
Vendor Morrow Brothers Ford, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $594,320.00 $0.00 $0.00 18 4
Federal $0.00 $0.00
31 CHICAGO STATE UNIVERSITY File Date: 4/5/2018
Original Filing - 04/05/2018:
Sungard AS is to provide disaster recovery IT services to Chicago State University. These services back-up
all important IT servers throughout the Chicago State University campus. These services have been out
for RFP. This emergency will allow time for Chicago State University to award these services through the
competitive bidding process. This Emergency Purchase has an expected start date of 03/31/2018 through
06/30/2018 with an Original Estimated Cost of $45,306.00.
Signed Eric Cotton, Director of Purchasing
Vendor Sungard Availability Services Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $45,306.00 $0.00 $0.00 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
32 CHICAGO STATE UNIVERSITY File Date: 6/7/2018
Original Filing - 06/07/2018:
The IPHEC contract with Schindler was not utilized because Chicago State University awarded American
Hoist and Manlift the service contract prior to the award of the IPHEC contract. American Hoist and
Manlift is familiar with the elevators and Chicago State University. This Emergency Purchase has an
expected start date of 06/05/2018 through 08/05/2018 with an Original Estimated Cost of $18,075.00.
Signed Eric Cotton, Director of Purchasing
Vendor American Hoist & Manlift Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $18,075.00 $0.00 $0.00 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
33 CHICAGO STATE UNIVERSITY File Date: 6/21/2018
Original Filing - 06/21/2018:
The current student housing furniture is 20 years old and is past its useful life. In January 2018, CSU began
the process of getting quotes and sample furniture from two IPHEC vendors and Foliot, a National
Cooperative Purchasing Alliance vendor. The furniture from the IPHEC vendors was deemed inferior and
was not a good value to Chicago State University. On May 3rd 2018, an attempt for a joint purchasing
agreement was attempted for Foliot Furniture Pacific. Three weeks passed and there was no movement on
having the joint purchasing agreement request reviewed. Therefore, on May 23rd, 2018 CSU posted an
IFB for the furniture. Two bidders responded. Both bidders were within approximately 0.4% of each other
in price. The second bidder could not meet the timeline requested. Therefore, Foliot Furniture Pacific was
to be awarded the contract through the IFB process. However, both bidders were deemed non-responsive
for not having formal BEP utilization plans. Foliot provided good faith effort information stating that 8%
of the total of the value of the contract would be subcontracted to a BEP firm to cover the installation of
the furniture. At this point, there is no time to put out another IFB to replace the furniture for the
students of the University. This Emergency Purchase has an expected start date of 06/20/2018 through
07/30/2018 with an Original Estimated Cost of $345,611.84.
Signed Eric Cotton, Director of Purchasing
Vendor Foliot Furniture Pacific Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $345,611.84 $0.00 $0.00 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
34 CHICAGO STATE UNIVERSITY File Date: 6/30/2018
Original Filing - 06/23/2018:
The University awarded a contract for Boiler Rental. This emergency/quick purchase was required due to a
situation in which public health or safety was threatened. The University's boiler system has failed
requiring immediate action in securing temporary rental of boilers to prevent disruption of services. The
temporary boiler is installed at the Main Heating Plant to support the generator that supplies heat and hot
water for the campus. This Emergency Purchase has an expected start date of 06/30/2018 through
09/28/2018 with an Original Estimated Cost of $386,046.00.
Signed Eric Cotton, Director of Purchasing
Vendor Anchor Mechanical Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $386,046.00 $0.00 $0.00 18 4
Federal $0.00 $0.00
35 UNIVERSITY OF ILLINOIS File Date: 4/25/2018
Original Filing - 04/25/2018:
Thomas Monfort, DVM, will sell the assets of his practice to the University of Illinois. The sale will
include client information, route schedules, operating systems, medical equipment, veterinary trucks,
medical supplies and pharmaceuticals, instrumentation, and permission to open discussion with Monfort
practice personnel regarding the prospect of employment through the University of Illinois. Dr. Monfort's
practice was selected by the College of Veterinary Medicine because it's the only regional equine practice,
the only one for sale in the region, and it will fulfill the goal of increasing the equine customer base for the
College of Veterinary Medicine. This Emergency Purchase has an expected start date of 04/19/2018 with
an Original Estimated Cost of $825,000.00.
Signed Bradley Henson, Director
Vendor Thomas Monfort & Assocs. And Illinois Equine Center Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $825,000.00 $0.00 $0.00 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
36 UNIVERSITY OF ILLINOIS File Date: 5/17/2018
Original Filing - 05/17/2018:
The Chicago Field site housed at IMHR will be responsible to recruit and examine a total of 15,000
participants in the next 5 years. A mobile medical unit is needed for use in participant recruitment in
Chicago community areas for hard to reach population in underserved communities. The mobile medical
clinic unit is custom designed to have a fully functional research clinic and includes a private examination
for physical measurements, waiting and lab processing area. This Emergency Purchase has an expected
start date of 05/17/2018 through 08/15/2018 with an Original Estimated Cost of $233,529.00.
Signed Debra Matlock, Director of Purchasing
Vendor Farber Specialty Vehicles Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $233,529.00 $0.00 $0.00 18 4
Federal $0.00 $0.00
37 UNIVERSITY OF ILLINOIS File Date: 5/25/2018
Original Filing - 05/25/2018:
UIC purchased a 3T MRI scanner from General Electric (GE) Healthcare in 2011. Thus, upgrade on this
scanner can ONLY be provided by GE Healthcare. The Center for MR Research, College of Medicine of
UIC, supports ~20 funded research investigators. Six of federally-funded projects are presently put on hold
waiting for this upgrade. An immediate deadline is June 30, 2018 to demonstrate the research feasibility
that can only be performed with this upgrade. This means that the installation of the upgrade has to be
completed immediately to allow the researchers to conduct the studies and demonstrate the feasibilities by
June 30, 2018. If this upgrade were not done in time, we run the risk of losing $2.5 million in federal funds
. This Emergency Purchase has an expected start date of 05/24/2018 through 08/21/2018 with an
Original Estimated Cost of $285,400.00.
Signed Kevin Fair, Associate Director of Purchasing
Vendor General Electric Healthcare Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $285,400.00 $0.00 $0.00 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
38 UNIVERSITY OF ILLINOIS File Date: 6/4/2018
Original Filing - 06/04/2018:
The University awarded a contract for construction services. This emergency/quick purchase was required
due to a situation in which public health or safety was threatened. The south tower of the Neuropsychiatric
Institute (NPI) building located at 912 S. Wood Street, Chicago, IL comprises 11 stories, 8 of which
services patients. The tower is serviced by only two elevators that are nearing the end of their useful life
and UIC was developing plans to modernize them. One elevator had a complete failure that cannot be
repaired and the second elevator is rapidly deteriorating. It requires constant maintenance to remain
operational but suffers periodic outages. The lack of dependable, operable elevators creates a safety issue
for patients. After The Joint Commission received a complaint from a disabled patient, UIC was given 60
days to demonstrate a plan for reinstating reliable elevator service. This Emergency Purchase has an
expected start date of 06/04/2018 through 08/31/2018 with an Original Estimated Cost of $500,000.00.
Signed John Knittle, State Purchasing Officer
Vendor Parkway Notary Date: 5/30/2018
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $500,000.00 $0.00 $0.00 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
39 UNIVERSITY OF ILLINOIS File Date: 6/21/2018
Original Filing - 06/21/2018:
The University awarded a contract for temporary staffing . This emergency/quick purchase was required
due to a situation in which immediate action was needed to prevent any disruption in University services.
The University of Illinois Hospital & Health Sciences System (UI Health) is responsible for providing
comprehensive care, education, and research to the people of Illinois and beyond. A part of the University
of Illinois at Chicago (UIC), UI Health, comprises a clinical enterprise that includes a 465-bed tertiary
care hospital, 21 outpatient clinics, and 11 Mile Square Health Center facilities, which are Federally
Qualified Health Centers. It also includes the seven UIC health science colleges: the College of Applied
Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social
Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad
Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity. If UI
Health has a lapse in providing the critical services, this could jeopardize patients' health and the loss of
revenue. The University is in the midst of issuing a new request for proposal (RFP) #KRS128, but the
entire process will not be completed by June 30, 2018. This emergency is being requested in order to avoid
a lapse in critical services and loss of revenue for UI Health. This Emergency Purchase has an expected
start date of 07/01/2018 through 09/29/2018 with an Original Estimated Cost of $400,000.00.
The current Special Project Staffing by Salem Incorporated/Salem Group (Salem) contract is for
temporary personnel services that will end on June 30, 2018. Salem provides Customer Service Assistants.
Salem currently has 24 agency staff working at both UIC and UI Health to provide clinical and non-
clinical support.
Signed Debra Matlock, Director, UIC Purchasing
Vendor Special Project Staffing by Salem, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $400,000.00 $0.00 $0.00 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
40 UNIVERSITY OF ILLINOIS File Date: 6/21/2018
Original Filing - 06/21/2018:
The University awarded a contract for temporary personnel services. The University of Illinois Hospital
& Health Sciences System (UI Health) is responsible for providing comprehensive care, education, and
research to the people of Illinois and beyond. A part of the University of Illinois at Chicago (UIC), UI
Health, comprises a clinical enterprise that includes a 465-bed tertiary care hospital, 21 outpatient clinics,
and 11 Mile Square Health Center facilities, which are Federally Qualified Health Centers. It also includes
the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry;
the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine,
Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and
Urbana. UI Health is dedicated to the pursuit of health equity. If UI Health has a lapse in providing the
critical services, this could jeopardize patients health and the loss of revenue. The University is in the
midst of issuing a new request for proposal - RFP #KRS128, but the entire process will not be completed by
June 30, 2018. This emergency is being requested in order to avoid a lapse in critical services and loss of
revenue for UI Health. The current Premier Staffing Source, Inc. (Premier Staffing) contract is for
temporary personnel services that will end on June 30, 2018. Premier Staffing provides Food Sanitation
Laborers and Medical Insurance Representatives. Premier Staffing currently has four (4) agency staff
working at both UIC and UI Health to provide clinical and non-clinical support. This Emergency Purchase
has an expected start date of 07/01/2018 through 09/16/2018 with an Original Estimated Cost of
$400,000.00.
Signed Debra Matlock, Director, UIC Purchasing
Vendor Premier Staffing Source, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $400,000.00 $0.00 $0.00 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
41 UNIVERSITY OF ILLINOIS File Date: 6/21/2018
Original Filing - 06/21/2018:
The University awarded a contract for temporary staffing services. This emergency/quick purchase was
required due to a situation in which immediate action was needed to prevent any disruption in University
services. The University of Illinois Hospital & Health Sciences System (UI Health) is responsible for
providing comprehensive care, education, and research to the people of Illinois and beyond. A part of the
University of Illinois at Chicago (UIC), UI Health, comprises a clinical enterprise that includes a 465-bed
tertiary care hospital, 21 outpatient clinics, and 11 Mile Square Health Center facilities, which are
Federally Qualified Health Centers. It also includes the seven UIC health science colleges: the College of
Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College
of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in
Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health
equity. If UI Health has a lapse in providing the critical services, this could jeopardize patients health and
the loss of revenue. The University is in the midst of issuing a new request for proposal - RFP #KRS128,
but the entire process will not be completed by June 30, 2018. This emergency is being requested in order
to avoid a lapse in critical services and loss of revenue for UI Health. The current Cross Country Staffing,
Inc./Medical Staffing Network (Cross Country) contract is for temporary personnel services that will end
on June 30, 2018. Cross Country provides Medical Laboratory Technicians and Histotechnicians. Cross
Country currently has 22 agency staff working at both UIC and UI Health to provide clinical and non-
clinical support. This Emergency Purchase has an expected start date of 07/01/2018 through 09/29/2018
with an Original Estimated Cost of $400,000.00.
Signed Debra Matlock, Director, UIC Purchasing
Vendor Cross Country Staffing, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $400,000.00 $0.00 $0.00 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
42 UNIVERSITY OF ILLINOIS File Date: 6/21/2018
Original Filing - 06/21/2016:
The University awarded a contract for temporary personnel services . This emergency/quick purchase was
required due to a situation in which immediate action was needed to prevent any disruption in University
services. The University of Illinois Hospital & Health Sciences System (UI Health) is responsible for
providing comprehensive care, education, and research to the people of Illinois and beyond. A part of the
University of Illinois at Chicago (UIC), UI Health, comprises a clinical enterprise that includes a 465-bed
tertiary care hospital, 21 outpatient clinics, and 11 Mile Square Health Center facilities, which are
Federally Qualified Health Centers. It also includes the seven UIC health science colleges: the College of
Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College
of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in
Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health
equity. If UI Health has a lapse in providing the critical services, this could jeopardize patients health and
the loss of revenue. The University is in the midst of issuing a new request for proposal - RFP #KRS128,
but the entire process will not be completed by June 30, 2018. This emergency is being requested in order
to avoid a lapse in critical services and loss of revenue for UI Health. This Emergency Purchase has an
expected start date of 07/01/2018 through 09/30/2018 with an Original Estimated Cost of $400,000.00.
Signed Debra Matlock, Director, UIC Purchasing
Vendor Maxim Staffing Solutions Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $400,000.00 $0.00 $0.00 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
43 UNIVERSITY OF ILLINOIS File Date: 6/21/2018
Original Filing - 06/21/2018:
The University awarded a contract for temporary staffing. This emergency/quick purchase was required due
to a situation in which immediate action was needed to prevent any disruption in University services. The
University of Illinois Hospital & Health Sciences System (UI Health) is responsible for providing
comprehensive care, education, and research to the people of Illinois and beyond. A part of the University
of Illinois at Chicago (UIC), UI Health, comprises a clinical enterprise that includes a 465-bed tertiary
care hospital, 21 outpatient clinics, and 11 Mile Square Health Center facilities, which are Federally
Qualified Health Centers. It also includes the seven UIC health science colleges: the College of Applied
Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social
Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad
Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity. If UI
Health has a lapse in providing the critical services, this could jeopardize patients health and the loss of
revenue. The University is in the midst of issuing a new request for proposal - RFP #KRS128, but the
entire process will not be completed by June 30, 2018. This emergency is being requested in order to avoid
a lapse in critical services and loss of revenue for UI Health. The current Staffing Team, Inc. (Staffing
Team) contract is for temporary personnel services that will end on June 30, 2018. Staffing Team
provides Dental Clinic Clerks, Dental Assistants, and a significant number of Accountants. Staffing Team
currently has 60 agency staff working at both UIC and UI Health to provide clinical and non-clinical
support. This Emergency Purchase has an expected start date of 07/01/2018 through 09/29/2018 with an
Original Estimated Cost of $400,000.00.
Signed Debra Matlock, Director, UIC Purchasing
Vendor Staffing Team, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $400,000.00 $0.00 $0.00 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
44 UNIVERSITY OF ILLINOIS File Date: 6/22/2018
Original Filing - 06/22/2018:
The University awarded a contract for repair of the underground utility system. This emergency/quick
purchase was required due to a situation in which public health or safety was threatened. The current
emergency between Marshfield and Polk street requires removal of the sidewalk, excavation, removal and
replacement of the steam piping that has failed underground. At the current time the ruptured underground
steam system is heating the sidewalk and surrounding area to a temperature of 170 degrees. The rupture is
also eroding away the surround soil, allowing live steam to come in contact with pedestrians walking down
the sidewalk. This Emergency Purchase has an expected start date of 06/20/2018 through 09/17/2018 with
an Original Estimated Cost of $500,000.00.
Signed Debra Matlock, Director, UIC Procurement
Vendor Anchor Mechanical Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $500,000.00 $0.00 $0.00 18 4
Federal $0.00 $0.00
Updates
To
Previously Filed
Emergency Purchases
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
45 NATURAL RESOURCES, DEPARTMENT OF File Date: 5/9/2018
Latest Filing - 05/08/2018:
The Actual Total Cost of FY18, Qtr 3, Item# 6 is $42,271.00.
Original Filing - 01/11/2018: FY18, Qtr 3, Item# 6
DNR required an emergency procurement to replace/repair a burst water pipe in the Rend Lake Resort
Restaurant Building. The vendor shall provide for the removal, replacement and repair of water damaged
drywall and insulation as necessary. The Rend Lake Conference Center Building requires insulation to be
replaced due to both deterioration and non-existing insulation. The vendor shall also provide for
replacement of deteriorated and/or missing batt insulation and support via wood strips or poly banding.
Due to lack of insulation, the temperatures in the Conference Center have been between 40 - 50 degrees
which is causing the HVAC to run constantly, drastically increasing the Agency's propane costs at the site.
This Emergency Purchase has an expected start date of 01/03/2018 through 02/28/2018 with an Original
Estimated Cost of $50,181.00.
Signed Andrew Hennig, State Purchasing Officer
Vendor Lake Contracting Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $50,181.00 $42,271.00 $42,271.00 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
46 NATURAL RESOURCES, DEPARTMENT OF File Date: 6/30/2018
Second Filing - 06/12/168:
An Emergency Purchase Statement was received on June 12, 2018 requesting an extension for dates
starting 06/14/2018 to 03/31/2019 at an additional estimated cost of $1,765,800.00, making the revised
estimated cost at $3,503,200.00.
Original Filing - 03/16/2018: FY18, Qtr 3, Item# 7:
Department of Natural Resources required an emergency procurement to pump cement grout into the
abandoned mine underneath Wolf Branch School. Mine subsidence has damaged the school building and
made the building unsafe for students and teachers. The vendor will pump cement grout into the abandoned
mine to stop the subsidence movements and stabilize the building structure. The Abandoned Mined Lands
Reclamation Division receives federal dollars for the sole purpose of eliminating mine related public health
and safety hazards. The U.S. Department of the Interior, Office of Surface Mining has declared the site an
AML emergency. If the State does not make this emergency procurement, the public safety hazard will
remain and unexpended AMLRD funds will be returned to the federal government. This Emergency
Purchase has an expected start date of 03/15/2018 through 06/13/2018 with an Estimated Cost of
$1,737,400.00
Signed Andrew Hennig, State Purchasing Officer
Vendor Howard Concrete Pumping Co., Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $0.00 $3,503,200.00 $0.00 $0.00 18 4
Federal $1,737,400.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
47 NATURAL RESOURCES, DEPARTMENT OF File Date: 6/12/2018
Second Filing - 06/12/2018:
An Emergency Purchase Statement was received on June 12 2018 requesting an extension for dates
starting 06/22/2018 to 08/31/2018 at an additional estimated cost of $0.00, keeping the revised estimated
cost at $108,325.00.
Original Filing - 03/30/2018: FY18, Qtr 3, Item# 9:
The Department of Natural Resources will procure emergency services to replace the irrigation pump for
the golf course at Eagle Creek State Park. The original pump is 30 years old and has failed. An inspection
of the pump has determined that it would not be economically feasible to rebuild the pump due to the cost
to rebuild it and the uncertainty of how long it would operate and the fact that the work would not be
warranted. It is in the best interest of the State to replace the pump. This Emergency Purchase has an
expected start date of 03/27/2018 through 06/22/2018 with an Original Estimated Cost of $108,325.00.
Signed Clara Orrill, Assistant APO
Vendor ProPump & Controls Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $108,325.00 $0.00 $0.00 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
48 HUMAN SERVICES, DEPARTMENT OF File Date: 4/27/2018
Latest Filing - 04/27/2018:
The Actual Total Cost of FY18, Qtr 3, Item# 10 is $906,590.63.
Original Filing - 01/04/2018: FY18, Qtr 3, Item# 10:
The selection of the vendor based on evaluation of proposals submitted per RFP criteria will not be
completed by December 31, 2017, the ending date of the current contract (Sole Source Procurement).
CQUEST America, Inc. is the current contractor for the Bureau of Early Interventions' Central Billing
Office. The selection of this vendor will allow the Bureau to continue services to direct service providers
without disruption in critical State services. This Emergency Purchase has an expected start date of
01/01/2018 through 03/31/2018 with an Original Estimated Cost of $963,750.00.
Signed David Papp, State Purchasing Officer
Vendor CQUEST America, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $963,750.00 $906,590.63 $906,590.63 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
49 REVENUE, DEPARTMENT OF File Date: 6/7/2018
Latest Filing - 05/08/2018:
The Actual Total Cost of FY18, Qtr 3, Item# 14 is $664,185.81.
Original Filing - 03/14/2018: FY18, Qtr 3, Item#14:
As a result of a winter with extreme freeze/thaw cycles and excessive moisture, the pavement joints on I-
39/US 20 between Alpine Road and Harrison Road, EB and WB, in Winnebago County are deteriorating at
a rate that is beyond the scope of repairing with temporary cold patch material. A more permanent fix is
required and the work is beyond the capabilities of our maintenance crews. Milling and resurfacing of all of
the pavement joints at this location is required. This location has received numerous claims (55 since
February 1) and is dangerous for the motoring public with the large drop-offs and any additional heavy
rains will cause more deterioration to the pavement. This Emergency Purchase has an expected start date
of 03/09/2018 through 06/06/2018 with an Original Estimated Cost of $1,000,000.00.
Signed Bill Grunloh, Chief Procurement Officer
Vendor William Charles Construction Company, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $1,000,000.00 $664,185.81 $664,185.81 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
50 TRANSPORTATION, DEPARTMENT OF File Date: 5/3/2018
Latest Filing - 05/03/2018:
The Actual Total Cost of FY18, Qtr 3, Item# 17 is $24,701.25.
Original Filing - 02/14/2018: FY18, Qtr 3, Item# 17:
Given the current weather emergency, the district has depleted salt in the following team sections:
Naperville, Eisenhower, Saint Charles, Grayslake, and Biesterfield. In order to respond to the current
weather emergency, salt has to be moved from the larger salt storage locations to the smaller yards. In
order to accomplish this efficiently and effectively, the district wants to utilize a private hauler to move
the salt during a 12 hour period from 6:30 PM Friday to 6:30 AM on Saturday, February 10. This
procedure makes operational sense because we will have heavy equipment operators at all locations due to
the current snow operation. This operation will take place after peak traffic travel time so the trucks will
not be hindered by heavy traffic. Twenty trucks each with a twenty ton load capacity will be used for
twelve hours. The cost per hour per truck is $105.00 with one hour show-up time for each truck. This
Emergency Purchase has an expected start date of 02/09/2018 through 02/16/2018 with an Original
Estimated Cost of $30,000.00.
Signed Anthony Quigley, Regional Engineer
Vendor Donald Mueller, DBA Sunset Logistics Notary Date: 2/13/2018
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $30,000.00 $24,701.25 $24,701.25 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
51 TRANSPORTATION, DEPARTMENT OF File Date: 4/5/2018
Latest Filing - 04/05/2018:
An Emergency Purchase Statement was received adding an additional vendor, Yoder Oil, Inc., for dates
03/30/2018 through 05/22/2018, at an additional estimated cost of $100,000, making the revised
estimated total at $300,000.00
Original Filing - 03/02/2018: FY18, Qtr 3, Item# 18:
This emergency contract will cover the operation yard locations for LaSalle, Yorkville, and Morris, IL and
for District 4. The vendors will provide diesel bulk fuel oil grade no. 1-D and no. 2-D. Vendors will also
provide the winter additive to treat diesel fuel. This Emergency Purchase has an expected start date of
02/23/2018 through 05/22/2018 with an Original Estimated Cost of $200,000.00.
Signed Aundra Williams, APO
Vendor Grainco FS, Inc., Sunrise FS and Yoder Oil Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $200,000.00 $300,000.00 $0.00 $0.00 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
52 TRANSPORTATION, DEPARTMENT OF File Date: 4/30/2018
Latest Filing - 04/30/2018:
The Actual Total Cost of FY18, Qtr 3, Item# 19 is $940,157.21.
Original Filing - 03/02/2018: FY18, Qtr 3, Item# 19:
Due to recent weather conditions, we have an excessive amount of potholes occurring in asphalt pavement
surfaces on southbound and northbound 1-55 between the Lake Springfield Bridge and the Montgomery
County Line. The existing asphalt pavement surface is rapidly deteriorating and becoming unattached
from the asphalt binder course directly below. The potholes are creating a traffic hazard and have caused
several vehicles to have tire blow-outs. Traffic is swerving into adjacent lanes trying to miss the potholes
and potentially causing sideswipe accidents. This Emergency Purchase has an expected start date of
02/26/18 through 05/25/18 with an Original Estimated Cost of $1,000,000.00.
Signed Jeffrey South, Region Four Engineer
Vendor Illinois Valley Paving Notary Date: 2/28/2018
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $1,000,000.00 $940,057.21 $940,057.21 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
53 TRANSPORTATION, DEPARTMENT OF File Date: 6/7/2018
Latest Filing - 06/07/2018:
The Actual Total Cost of FY18, Qtr 3, Item# 20 is $77,769.31.
Original Filing - 03/12/2018: FY18, Qtr 3, Item# 20:
As a result of an ice jam on the Rock River, IL 78 and Moline Road in Whiteside County were flooded on
02/21/2018. When the waters receded on 02/26/2018, the District realized the damage to our
infrastructure. Shoulder stone and supporting soil was washed away in numerous locations along these
routes. To do the work ourselves would be cost prohibitive and would take time needed to repair potholes
that also pose a significant threat to the motoring public. We expect to have to place up to 3000 tons of
aggregate shoulders as well as perform some other shoulder or ditch repair. This Emergency Purchase has
an expected start date of 03/07/2018 through 06/04/2018 with an Original Estimated Cost of
$100,000.00.
Signed Kevin Marchek, Region Two Engineer
Vendor Civil Constructors Notary Date: 3/7/2018
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $100,000.00 $77,769.31 $77,769.31 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
54 TRANSPORTATION, DEPARTMENT OF File Date: 5/1/2018
Latest Filing - 05/01/2018:
The Actual Total Cost of FY18, Qtr 3, Item# 22 is $793,220.53.
Original Filing - 03/28/2018: FY18, Qtr 3, Item# 22:
The district has an emergency mill and resurface project located on SB 1-55 between the Kickapoo Creek
Bridge to the BL-55/Lincoln Parkway Bridge in Logan County. Immediate expenditure is necessary for
repairs to State property to protect against further loss or damage. As a result of a winter with extreme
freeze/thaw cycles and excessive moisture we have experienced an excessive amount of potholes and
pavement deterioration. These conditions are creating a traffic hazard causing vehicles to have tire
blowouts or swerve into adjacent lanes potentially causing accidents. This Emergency Purchase has an
expected start date of 03/27/2018 through 06/25/2018 with an Original Estimated Cost of $850,000.00.
Signed Jeffrey South, Region 4 Engineer
Vendor Illinois Valley Paving Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $850,000.00 $793,220.53 $793,220.53 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
55 TRANSPORTATION, DEPARTMENT OF File Date: 6/4/2018
Latest Filing - 06/04/2018:
The Actual Total Cost of FY18, Qtr 3, Item# 21 is $507,707.26.
Original Filing - 03/28/2018: FY18, Qtr 3, Item# 21:
The district has an emergency patch, mill and resurface project located on US 24 between I-172 and 48th
Street NE of Quincy in Adams County. Immediate expenditure is necessary for repairs to State property
to protect against further loss or damage. As a result of a winter with extreme freeze/thaw cycles and
excessive moisture, we have experienced an excessive amount of potholes and pavement deterioration.
These conditions are creating a traffic hazard causing vehicles to have tire blowouts or swerve into
adjacent lanes potentially causing accidents. This Emergency Purchase has an expected start date of
03/27/2018 through 06/25/2018 with an Original Estimated Cost of $600,000.00.
Signed Jeffrey South, Region Four Engineer
Vendor Diamond Construction Company Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $600,000.00 $507,707.26 $507,707.26 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
56 TRANSPORTATION, DEPARTMENT OF File Date: 6/11/2018
Latest Filing - 06/1/2018:
The Actual Total Cost of FY18, Qtr 3, Item# 23 is $1,447,645.30.
Original Filing - 03/28/2018: FY18, Qtr 3, Item# 23:
I-57 within IDOT D3, between mile post 280 and 285 in the Northbound and Southbound directions in
Iroquois County has experienced pavement deterioration. Immediate expenditure is necessary for repairs
to State property to protect against further loss or damage. As a result of a winter with extreme
freeze/thaw cycles and excessive moisture we have experienced an excessive amount of potholes and
pavement deterioration. These conditions are creating a traffic hazard causing vehicles to have tire
blowouts or swerve into adjacent lanes potentially causing accidents. This Emergency Purchase has an
expected start date of 04/02/2018 through 07/02/2018 with an Original Estimated Cost of $1,579,800.00.
Signed Kevin Marchek, Region 2 Engineer
Vendor Iroquois Paving Corporation Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $1,579,800.00 $1,447,645.30 $1,447,645.30 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
57 TRANSPORTATION, DEPARTMENT OF File Date: 6/7/2018
Latest Filing - 06/07/2018:
The Actual Total Cost of FY18, Qtr 3, Item# 25 is $154,685.19.
Original Filing - 03/30/2018: FY18, Qtr 3, Item# 25:
This project is located on IL 78 through the South side of Morrison in Whiteside County. Immediate
expenditure is necessary for repairs to State property to protect against further loss or damage. As a result
of a winter with extreme freeze/thaw cycles and excessive moisture, we have experienced an excessive
amount of potholes and pavement deterioration. These conditions are creating a traffic hazard causing
vehicles to have tire blowouts or swerve into adjacent lanes potentially causing accidents. This Emergency
Purchase has an expected start date of 03/29/2018 through 06/26/2018 with an Original Estimated Cost of
$375,000.00.
Signed Kevin Marchek, Region 2 Engineer
Vendor Civil Constructors Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $375,000.00 $154,685.19 $154,685.19 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
58 VETERANS' AFFAIRS - GENERAL OFFICE File Date: 5/7/2018
Second Filing - 05/07/2018:
An Emergency Purchase Extension was received on May 7, 2018 requesting an extension for dates starting
05/24/2018 to 08/22/2018 at an additional estimated cost of $200,000.00, revising the total estimated
cost to $300,000.00.
Original Filing - 02/22/2018: FY18, Qtr 2, Item# 27:
The Illinois Veterans Home in Quincy, Illinois, seeks an emergency purchase of Pall sink filters. All
faucets on campus will be replaced as part of our on-going goal to eradicate legionella bacteria in the water
system. Once faucets are replaced, filters will immediately be put on every faucet. This Emergency
Purchase has an expected start date of 02/22/2018 through 05/23/2018 with an Original Estimated Cost of
$100,000.00.
Signed Frederick Murphy, Agency Procurement Officer
Vendor Unicor Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $100,000.00 $300,000.00 $0.00 $0.00 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
59 VETERANS' AFFAIRS - GENERAL OFFICE File Date: 5/7/2018
Second Filing - 05/07/2018:
An Emergency Purchase Extension was received on May 7, 2018 requesting an extension for dates starting
05/30/2018 to 08/27/2018 at an additional estimated cost of $100,000.00, revising the total estimated
cost to $200,000.00.
Original Filing - 03/01/2018: FY18, Qtr 2, Item# 29
The Illinois Veteran's Home in Quincy, Illinois, seeks an emergency purchase of Pall filters for all point of
contact water on campus. This includes tubs, ice Machines and water drinking fountains. Filters will be
used and replaced as needed as part of our on-going goal to eradicate legionella bacteria in the water
system. This Emergency Purchase has an expected start date of 03/01/2018 through 05/29/2018 with an
Original Estimated Cost of $100,000.00.
Signed Frederick Murphy, Agency Procurement Officer
Vendor Unicor Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $100,000.00 $200,000.00 $0.00 $0.00 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
60 CAPITAL DEVELOPMENT BOARD File Date: 6/22/2018
Latest Filing - 06/22/2018:
The Actual Total Cost of FY17, Qtr 4, Item# 19 is $70,600.00 to Horner & Shifrin, Inc. and
$360,716.66 to Red Dot Construction & Equipment Rentals, Inc..
Second Filing - 07/25/2017: FY17, Qtr 4, Item# 19:
On July 25, 2017 and affidavit was received reporting an increase in the estimated cost for Horner &
Shifrin, Inc. to $78,100.00 and adding a second vendor; Red Dot Construction and Equipment Rentals,
Inc., at an estimated cost of $348,000.00, making a revised estimated total of $426,100.00
Original Filing - 05/16/2017: FY17, Qtr 4, Item# 19:
Menard Correctional Center has experienced a sanitary sewer bar screen failure. The bar screen separates
foreign debris from sewage before the sewage enters the treatment system. Recent rain and flooding have
caused some debris to be scattered across the site and there are concerns that this contaminated debris
could become a serious EPA issue for both the facility and the City of Chester. Horner & Shifrin, Inc. has
been selected as the A/E for this project to provide an evaluation of the existing conditions of the sanitary
sewer bar screen. They are to make recommendations for a replacement sanitary bar screen or grinding
system capable of supporting the institution's needs, and specify the recommended replacement system.
The work also includes recommendations for any temporary measures that would assist IDOC in operating
the system until it can be permanently repaired. This Emergency Purchase has an expected start date of
05/10/2017 through 08/07/2017 with an Original Estimated Cost of $25,000.00.
Signed Gus Behnke, Chief Fiscal Officer
Vendor Horner & Shifrin, Inc. and Red Dot Construction & Notary Date: 5/15/2017
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $25,000.00 $426,100.00 $431,316.66 $431,316.66 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
61 CAPITAL DEVELOPMENT BOARD File Date: 6/6/2018
Latest Filing - 05/06/2018:
The Actual Total Cost of FY18, Qtr 1, Item# 20 is $788,725.75.
Original Filing - 08/24/2017: FY18, Qtr 1, Item# 20:
The Vienna Correctional Center's Power House has a leaking de-aerator tank which feeds warmed water
into two boilers that provide heat and hot water to the entire institution. Further deterioration and/or
failure of the de-aerator tank could result in a complete shut-down of the facility. Additionally, the Illinois
State Fire Marshal notified the Illinois Department of Corrections that the de-aerator tank needs replaced
immediately in order to obtain a valid inspection certificate and to avoid fines and other potential legal
ramifications. Hurst-Rosche, Inc. will provide Engineering services and Rend Lake Plumbing & Heating
Co., Inc. for construction services. This Emergency Purchase has an expected start date of 08/21/2017
through 11/18/2017 with an Original Estimated Cost of $100,000.00 to Hurst-Rosche, Inc., and an
Estimated Cost of $1,000,000 to Rend Lake Plumbing & Heating Co., Inc..
Signed Gus Behnke, Chief Fiscal Officer
Vendor Hurst-Rosche, Inc. & Rend Lake Plumbing & Heating Co., Notary Date: 8/22/2017
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $1,100,000.00 $788,725.75 $788,725.75 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
62 CAPITAL DEVELOPMENT BOARD File Date: 6/27/2018
Latest Filing - 06/27/2018:
An Emergency Purchase Extension was received on June 27, 2018 requesting an extension to 10/31/2019
at an additional estimated cost of $0.00, keeping the total estimated cost at $40,000.00.
Original Filing - 08/28/2017: FY18, Qtr 1, Item# 21:
The Illinois School for the Visibly Impaired in Jacksonville, IL has an emergency generator that has
become in-operable. Should a power failure occur, the facility no longer has a back-up power supply which
could result in a complete shut-down of the facility. Because of the age and condition of the generator,
attempts at repair are not feasible as parts are no longer being manufactured and there is no guarantee that
a repair will last for any significant amount of time. Temporary measures in conjunction with a design and
installation of a new generator and any necessary ancillary components are needed immediately in order to
minimize serious disruption in critical state service and to protect against the threat to public health and
safety. This Emergency Purchase has an expected start date of 08/28/2017 through 11/25/2017 with an
Original Estimated Cost of $40,000.00.
Signed Gus Behnke, Chief Fiscal Officer
Vendor Benton & Associates Notary Date: 8/28/2017
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $40,000.00 $0.00 $0.00 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
63 CAPITAL DEVELOPMENT BOARD File Date: 5/17/2018
Second Filing - 05/17/2018:
An Emergency Purchase Extension was received on May 17, 2018 requesting an extension for dates
starting 05/22/2018 to 05/22/2019 at an additional estimated cost of $0.00, keeping the revised estimated
cost at $150,000.00.
Original Filing - 02/22/2018: FY18, Qtr 3, Item# 31:
The Illinois Veterans' Home continues to experience Legionnaires Disease outbreaks despite remedial
efforts that took place in 2015. To date there have been 13 deaths and more than 60 ill residents and
employees at the home. The scope of work includes but is not limited to design and preparation of
construction documents needed to construct a water monitoring system in various buildings throughout the
campus. This project began through the emergency selection of an Architect/Engineer; this exempts the
selection from a 14-day solicitation required through Qualifications-Based Selection. Considering the time
frames needed for the selection, negotiation and execution of and Architect/Engineer contract followed by
bidding and award procedures, repairs at the Illinois Veterans' Home under the existing process would likely
not begin for several months. For this reason, emergency purchases are necessary to protect against the
threat to public health and safety and to prevent or minimize serious disruption in critical State Services.
BRiC was chosen because they are familiar with the site and remedial efforts to date. Scope may also
include additional related work that is determined to be necessary in addressing the current crises at the
Veteran's Home. Incorporated documents include the March 2009 Standard Documents for Construction
and Supplement and the March 2009 Design and Construction Manual and Supplement. Services provided
under this procurement should not exceed $150,000.00, which is a place-holder prior to the negotiation of
a Professional Services Agreement, without prior authorization from the Capital Development Board in
consultation with the Chief Procurement Office. This Emergency Purchase has an expected start date of
02/22/2018 through 05/22/2018 with an Original Estimated Cost of $150,000.00.
Signed Chris Miles, Executive II
Vendor BRiC Partnership LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $150,000.00 $0.00 $0.00 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018
64 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE File Date: 4/24/2018
Latest Filing - 04/24/2018:
The Actual Total Cost of FY18, Qtr 2, Item# 10 is $203,676.25.
Original Filing - 12/22/2017: FY18, Qtr 2, Item# 10:
The Illinois State Toll Highway Authority is requesting an emergency procurement to allow for Law
Enforcement Systems to continue to provide Out-of-State Registration Retrieval Services. The service
provided within this contract allow for the continuation of violation revenue collection efforts. This
vendor uses the license plate information provided by the Tollway's back-office system provider to gather
registered vehicle owner information from the department of motor vehicles from United States
jurisdictions and Canadian provinces. The Tollway must issue notices within 90 days of the violation or
they become ineligible for fines. Without these services in place, the Tollway will jeopardize $250,000 to
$450,000 in revenue per week. This Emergency Purchase has an expected start date of 01/10/2018
through 04/10/2018 with an Original Estimated Cost of $300,000.00.
Signed John Donato, Chief of Procurement
Vendor Law Enforcement Systems, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $300,000.00 $203,676.25 $203,676.25 18 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2018 through June 30, 2018