LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
1 CORRECTIONS - GENERAL OFFICE File Date: 9/27/2018
Original Filing - 09/27/2018:
ICI – IL River is running out of white and wheat flour for the production of various bakery items they
produce for customers. Currently, the bakery has enough flour to last until the second week in October.
The current CMS rebid of flour does not close until 9/28/2018 @ 11:00 am CST. If everything moves
through the process perfectly, a contract could be in place by the first week of November. That is the best
case scenario. The emergency request would get ICI – IL River enough inventory to produce items until
the middle to end of December (6-8 week supply). This Emergency Purchase has an expected start date of
09/26/2018 through 12/23/2018 with an Actual Cost of $129,136.25.
Signed Jeffrey Schukai, State Purchasing Officer
Vendor Bianchi Milling Enterprises, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $129,136.25 $129,136.25 $129,136.25 19 1
Federal $0.00 $0.00
2 STATE POLICE, DEPARTMENT OF File Date: 8/30/2018
Original Filing - 08/30/2018:
Purchase of Augmented Reality Mapping Computer System with included hardware. This Emergency
Purchase has an expected start date of 08/24/2018 through 09/30/2018 with an Actual Cost of
Signed Christophe Demeroukas, Agency Purchasing Officer
Vendor Churchill Navigation, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $147,125.00 $147,125.00 $147,125.00 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
3 STATE POLICE, DEPARTMENT OF File Date: 9/17/2018
Original Filing 09/17/2018:
The Illinois State Police requires the repair of their Emergency Vehicle Operations Course Track in
Pawnee, Illinois. The project involves milling off two inches of the entire track surface and then
resurfacing it with two inches of the following mixture specifications: hot Mix Asphalt, N90 level of
compaction, IL 9.5 aggregate gradation, Mix E type of aggregate mix with slag being one of the required
components of the mix. Polymer SBS PG 70-22 liquid asphalt with less than 10% reclaimed asphalt used.
This Emergency Purchase has an expected start date of 09/14/2018 through 12/12/2018 with an Original
Signed Christophe Demeroukas, Agency Purchasing Officer
Vendor Truman L. Flatt & Sons Co., Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $254,532.75 $0.00 $0.00 19 1
Federal $0.00 $0.00
4 TRANSPORTATION, DEPARTMENT OF File Date: 7/16/2018
Original Filing - 07/16/2018:
A culvert failure was discovered that had caused extensive erosion and slope failure next to the roadway,
requiring deep excavation and slope repair beyond the abilities of State work forces. The work consists of
tree removal, earth excavation, slope stabilization, guardrail removal and re-erection, filling a three foot
by three foot box culvert and placing a 60 inch RCCP approximately 100 feet down the road. This project
is located on IL 78 approximately .06 miles north of Argo Fay Road in Carroll County. This Emergency
Purchase has an expected start date of 07/16/2018 through 10/13/2018 with an Original Estimated Cost of
Signed Kevin Marchek, Region 2 Engineer
Vendor Civil Constructors Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $150,000.00 $0.00 $0.00 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
5 TRANSPORTATION, DEPARTMENT OF File Date: 7/18/2018
Original Filing - 07/18/2018:
An undermined slopewall was discovered that had slid down and is exerting pressure on the bridge pier,
causing a stability issue with the bridge. The existing piling has been driven to refusal; however, they are
not currently embedded far enough into the bedrock to withstand the stresses caused by this failure. The
contractor will be required to removed the failed slopewall, anchor into the existing bedrock, pour a
concrete encasement around the anchors and existing pier and replace the slopewall. Access is an issue due
to the deep and narrow terrain and dewatering is a concern. The work will be paid as time and materials and
the detour and traffic control will be provided by IDOT. This project is located on US 20 over Rush Creek
approximately 0.75 miles East of Logemann Road in Jo Daviess County. This Emergency Purchase has
an expected start date of 07/23/2018 through 10/20/2018 with an Original Estimated Cost of
$600,000.00.
Signed Kevin Marchek, Region 2 Engineer
Vendor Civil Constructors Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $600,000.00 $0.00 $0.00 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
6 TRANSPORTATION, DEPARTMENT OF File Date: 8/13/2018
Original Filing - 08/13/2018:
This emergency contract will cover the current construction projects at Forest Way Drive, Glencoe, IL,
Willow Road from Sherman to Patriot Rd., Lehigh Avenue from Devon Avenue to Touhy Avenue, IL 21
Milwaukee Avenue N. Palatine Road to Apple Road and North Palatine Road from Wolf to Sanders. These
construction projects are located within the same D1 region. The construction crew is mobilized to the
area and has already finished milling work on the first location. Asphalt must be placed to prevent traffic
safety issues. The cost to demobilize the crew and delay the project will result in a tremendous expenditure
of state funds and risk safety of the motoring public traveling through the area. The vendor will provide
the asphalt and prime for these projects. This Emergency Purchase has an expected start date of
08/09/2018 through 09/17/2018 with an Original Estimated Cost of $591,100.00.
Signed Aundra Williams, APO
Vendor Peter Baker & Sons Co. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $591,100.00 $0.00 $0.00 19 1
Federal $0.00 $0.00
7 TRANSPORTATION, DEPARTMENT OF File Date: 9/10/2018
Original Filing - 09/10/2018:
Immediate expenditure is necessary for repairs to State property to protect against further loss or damage.
The District had received a report of a "rough road" which prompted an inspection of the existing
pavement on I-64. The inspection found the pavement slab to be sunken and tilted and will require
emergency repairs to prevent potential harm to the motoring public, impacts to commerce, compromised
emergency responses and additional damage to State property. This Emergency Purchase has an expected
start date of 09/07/2018 through 12/05/2018 with an Original Estimated Cost of $7,223.00.
Signed Joseph Monroe, District 8 Operations Engineer
Vendor Foundation Supportworks by Woods Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $7,223.00 $0.00 $0.00 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
8 CAPITAL DEVELOPMENT BOARD File Date: 7/5/2018
Latest Filing - 08/20/2018:
An Emergency Purchase Final Cost Statement was received in the same filing quarter reporting an Actual
Total Cost of $127,410.00.
Original Filing - 07/05/2018:
The Department of Agriculture requests that CDB procure a vendor under an emergency purchase to
provide immediate temporary repairs to the Coliseum at the Illinois State Fairgrounds to ensure public
safety and to prevent further loss or damage to the facility. The scope of work provides for immediate low
roof deck repairs, purlin shoring and purlin sistering and any other immediate work items deemed
necessary to make the facility structurally sound until more permanent repairs can be made as directed by
the Architect/Engineer of record. This project has and expedited design and construction schedule and shall
be completed as soon as reasonably possible to avoid further failure of the structural system of the roof.
This Emergency Purchase has an expected start date of 07/03/2018 through 09/30/2018 with an Original
Estimated Cost of $110,000.00.
Signed Chris Miles, Executive II
Vendor Litteken Construction Company Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $110,000.00 $127,410.00 $127,410.00 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
9 CAPITAL DEVELOPMENT BOARD File Date: 8/1/2018
Original Filing - 08/01/2018
The Department of Corrections requests that CDB procure a vendor to provide immediate temporary
repairs to Pontiac Correctional Center's North Cell House to prevent further loss or damage to the
facility. The temporary repairs are to address current and anticipated masonry failures in the structural
system of the facility in areas deemed most in need of repair based on a report provided by Hurst-Rosche,
Inc. A larger project to replace the roof, provide additional masonry repair and tucking has been
advertised. However, considering the time frames needed for design, bidding and award procedures,
immediate temporary repairs to address the most critical areas of failed masonry are needed. This
Emergency Purchase has an expected start date of 07/31/2018 through 10/28/2018 with an Original
Signed Chris Miles, Executive II
Vendor Vissering Construction Company Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $79,955.00 $0.00 $0.00 19 1
Federal $0.00 $0.00
10 CAPITAL DEVELOPMENT BOARD File Date: 8/24/2018
Original Filing - 08/24/2018:
The Menard Correctional Center's South Inmate Dining Room has a failed roofing system, causing several
leaks throughout the building. The roofing system is beyond repair. The scope of work provides for
removing and replacing approximately 13,000 square feet of EPDM and removing approximately 7,000
square feet of shingle roofing and replacing it with standing seam metal roofing. The scope also provides
for replacing all attendant accessories, including trim, edge metal, gutters and downspouts. This Emergency
Purchase has an expected start date of 08/24/2018 through 11/21/2018 with an Original Estimated Cost
Signed Chris Miles, Executive II
Vendor Joiner Sheet Metal & Roofing, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $500,000.00 $0.00 $0.00 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
11 CAPITAL DEVELOPMENT BOARD File Date: 8/29/2018
Original Filing - 08/29/2018:
A recent inspection of two buildings at Centralia Correctional Center has uncovered some very serious and
potentially life threatening safety issues concerning the electrical infrastructure. Of major concern is
missing ground wires, ground wires connected to the wrong terminals, equipment not bonded, and various
other code violations that pose a serious threat to the occupants and staff of the facility. The scope of the
work provides for inspecting and correcting grounding deficiencies throughout the facility. This
Emergency Purchase has an expected start date of 08/29/2018 through 10/26/2018 with an Original
Estimated Cost of $50,000.00 for WRF Engineers LLC and $300,000.00 for Pyramid Electrical
Signed Chris Miles, Executive II
Vendor WRF Engineers LLC and Pyramid Electrical Contractors, Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $350,000.00 $0.00 $0.00 19 1
Federal $0.00 $0.00
12 CAPITAL DEVELOPMENT BOARD File Date: 9/14/2018
Original Filing - 09/14/2018:
The scope of work provides for electrical and plumbing work to install a Programmable Logic Controller
and Supervisory Control Data Acquisition water monitoring system in designated areas of the Quincy
Veteran's Home. All work is in existing buildings. There is a limited amount of asbestos abatement work
included. This Emergency Purchase has an expected start date of 09/13/2018 through 12/11/2018 with an
Original Estimated Cost of $1,672,000.00.
Signed Chris Miles, Executive II
Vendor Brown Electric Construction Co. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $1,672,000.00 $0.00 $0.00 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
13 CAPITAL DEVELOPMENT BOARD File Date: 9/18/2018
Original Filing - 09/18/2018:
The scope of services is to provide asbestos abatement work on the gymnasium floor and adjacent areas
that have been identified as having asbestos containing material that have loosened and become a hazard
to staff and residents at the Warrenville IYC. Incorporated contractual documents include the March 2009
Standard Documents for Construction and Supplement and the design and specification provided by the
A/E. This Emergency Purchase has an expected start date of 09/14/2018 through 12/12/2018 with an
Original Estimated Cost of $45,000.00 for Colfax Corporation and $15,000 for GSG Consultants, Inc..
Signed Chris Miles, Executive II
Vendor Colfax Corporation and GSG Consultants, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $60,000.00 $0.00 $0.00 19 1
Federal $0.00 $0.00
14 CAPITAL DEVELOPMENT BOARD File Date: 9/25/2018
Original Filing - 09/25/2015:
Dixon Correctional Center: The scope of work consists of replacing the existing security air devices with
anti-ligature security devices in areas accessible to offenders, evaluating the performance of the existing
building air distribution systems, and providing recommendations to increase safety and comfort for all
occupants. Incorporated contractual documents include the March 2009 Standard Documents for
Construction & Supplement and the March 2009 Design and Construction Manual & Supplement. Services
provided under this procurement should not exceed $50,000.00, which is a place-holder prior to the
negotiation of a Professional Services Agreement, without prior authorization from the Capital
Development Board in consultation with the Chief Procurement Office. This Emergency Purchase has an
expected start date of 09/25/2018 through 12/23/2018 with an Original Estimated Cost of $50,000.00.
Signed Chris Miles, Executive II
Vendor O & N Engineering-Development, P.C. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $50,000.00 $0.00 $0.00 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
15 TOLL HIGHWAY AUTHORITY, ILLINOIS STATE File Date: 7/3/2018
Original Filing - 07/03/2018:
Law Enforcement Systems LLC ("LES") successfully provided out-of-state registration retrieval services
for the Tollway via sole source contract through June 30, 2017 (IPB #22037863). The sole source
contract was necessary to mitigate risks as the Tollway transitioned to a new back-office system. Since
transitioning to the new system, the Tollway pursued a replacement contract via competitive bid which
was awarded on 8/21/17 (IPB #22040567). On 9/5/17, one of the six bidding vendors filed a protest with
the office of the Chief Procurement Officer. During this time, the Tollway processed two small purchase
contracts with LES to ensure business continuity. On 12/12/17, the Chief Procurement Officer issued a
letter denying the protest. On 12/20/17, the Tollway executed a contract with RGA Solutions LLC to
perform services under contract. On 1/10/18, the Tollway issued a 90-day emergency procurement with
LES (IPB#22041782) to ensure services continued until the new contract with RGA was up and running to
performance standards. After working with RGA for several months, it is now determined that RGA is
unable to provide the services that the IFB and resulting contract require. The Tollway must issue this
emergency contract in order to prevent a serious disruption in critical State services that affect the
collection of substantial State revenues. LES will use the license plate information provided by the Tollway
to gather registered vehicle owner information from the department of motor vehicles from United States
jurisdictions and Canadian provinces. LES then returns the registered vehicle information which includes
the name and address of the registered owner thus enabling the Tollway to pursue the violators for toll
collection, fees, and fines. Per policy, the Tollway must issue notices within 90-days of the violation or
they become ineligible for fines. Without these services in place, the Tollway will jeopardize $250,000 to
$450,000 in revenue per week. This Emergency Purchase has an expected start date of 07/02/2018
through 10/01/2018 with an Original Estimated Cost of $700,000.00.
Signed John Donato, Chief Procurement Office/APO
Vendor Law Enforcement Systems LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $700,000.00 $0.00 $0.00 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
16 CHICAGO STATE UNIVERSITY File Date: 8/28/2018
Original Filing - 08/28/2018:
The University awarded a contract for Chicago State's F&A Cost Rate Calculation. This emergency/quick
purchase was required due to a situation in which immediate action was warranted to avoid the lapse or loss
of federal or donated funds. This Emergency Purchase has an expected start date of 05/25/2017 through
06/27/2018 with an Actual Cost of $32,500.00. This Emergency/Quick Purchase Affidavit was originally
received on August 28, 2018.
Signed Nicole Rogers, SPO
Vendor James P. Eakins Consulting, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $32,500.00 $32,500.00 $32,500.00 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
17 NORTHERN ILLINOIS UNIVERSITY File Date: 7/10/2018
Second Filing - 09/25/2015:
On September 25, 2018, an Emergency Purchase Statement was received in the same filing quarter,
requesting an extension for dates starting 10/01/2018 to 12/29/2018 at an additional estimated cost of
$89,670.00, making a revised estimated cost at $144,670.00.
Original Filing - 07/10/2018:
ConvergeOne Systems Integration, Inc., formerly known as Arrow Systems Integration, Inc., formerly
known as Shared Solutions and Services, Inc., is the incumbent vendor that has delivered services to
support and maintain the hardware and software components that comprise the 30+ year old phone
system on campus. This vendor recently changed their company name through acquisition or merger and
had not updated all registrations with the various State of Illinois offices. This prevented renewal of the
existing sole source procurement to continue their work. It was the intention of the University to
complete the RFP and make an award to a vendor to replace the existing phone system with a new one;
however, the RFP resulted in no award. This requires that the University continue to maintain the existing
system. This Emergency Purchase has an expected start date of 07/01/2018 through 09/30/2018 with an
Original Estimated Cost of $55,000.00.
Signed Antoinette Bridges, Director, Procurement Services
Vendor ConvergeOne Systems Integration, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $55,000.00 $144,670.00 $0.00 $0.00 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
18 NORTHERN ILLINOIS UNIVERSITY File Date: 8/3/2018
Original Filing - 08/03/2018:
Due to fire in the generator, the generator barrel was damaged and is in need of repair. Remove failed
generator barrel and have any needed parts swapped over to dress the replacement generator barrel for
installation. Reconnect any required wiring and run parallel to utility to test operation of the generator
and its functionality after installation. This Emergency Purchase has an expected start date of 05/01/2018
through 05/29/2018 with an Actual Cost of $121,876.65.
Signed Victoria Santiago, Director of Purchasing
Vendor Altorfer Industries, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $121,876.65 $121,876.65 $121,876.65 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
19 UNIVERSITY OF ILLINOIS File Date: 7/11/2018
Original Filing - 07/11/2018:
The University awarded a contract for ligature resistance doors, locks & handles. This emergency/quick
purchase was required due to a situation in which public health or safety was threatened. Due to recent
changes in the Joint Commission life safety policies in effect on July 1, 2018, and previous incidents
where patients unscrewed tamper proof security screws, fasteners, spanners and used them to harm
themselves. A behavioral health risk assessment was done on 8E psychiatry from the office of
Environment of Care and the Director of Patient Care Services, Psychiatry. Their findings on suicide risk
is as follow: "A suicide risk assessment was performed on 8E Adult and 8E Child Psychiatry on September
19 and September 30; each unit has patient beds. Each of the following areas were assessed by the team:
Patient rooms (including the rest rooms), patients shared room, game room, classroom, common room,
isolation room. All rooms (patient rooms, hallways, washrooms) need to have ligature resistance hardware
(hinges, handles, locking mechanisms and chemical resistant. Currently not all doors, locks, handles and
equipment in 8E are ligature resistant. For the safety of the patients and accreditation compliance, all
patient access and related doors and hardware need to be replaced. This Emergency Purchase has an
expected start date of 07/10/2018 through 10/07/2018 with an Original Estimated Cost of $197,325.00.
Signed Debra Matlock, Director, UIC Purchasing
Vendor Anderson Lock Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $197,325.00 $0.00 $0.00 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
20 UNIVERSITY OF ILLINOIS File Date: 9/7/2018
Original Filing - 09/07/2018:
The current emergency requires vendor to fix water main break to building 611 located at 1140 S. Morgan
in order to restore water so that bathrooms are operational. Investigate for further underground damage to
the sewers and ground under the damaged parking lot. Repair issues found with sewer system, properly
backfill site and restore (pave) parking lot and re-stripe so that normal building operation to bathrooms
and dock can resume. This Emergency Purchase has an expected start date of 09/05/2018 through
09/10/2018 with an Original Estimated Cost of $245,000.00.
Signed Debra Matlock, Director, UIC Purchasing
Vendor Anchor Mechanical Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $245,000.00 $0.00 $0.00 19 1
Federal $0.00 $0.00
21 UNIVERSITY OF ILLINOIS File Date: 9/28/2018
Original Filing - 09/28/2018:
The University awarded a contract for temporary staffing. This emergency/quick purchase was required due
to a situation in which immediate action was needed to prevent any disruption in University services. In
June 2013, the university issued awards to multiple vendors to provide temporary staffing to the
University of Illinois Hospital & Health Sciences System (UI Health) as a result of a competitive
procurement process - Request for Proposal #KRS091 for a three-year period, with two twelve-month
options to renew. The final renewal ended on June 30, 2018 and the current emergency JMG568 is set to
expire on September 29, 2018. UIC is currently in the final stages of completing RFP #KRS128 process to
select new vendors for FY 2019. New vendors have been identified and will be presented to the Board of
Trustees for approval at the September Board of Trustees meeting. Temporary funding is required during
the transition period. This Emergency Purchase has an expected start date of 09/30/2018 through
12/28/2018 with an Original Estimated Cost of $400,000.00.
Signed Debra Matlock, Director, UIC Purchasing
Vendor Maxim Staffing Solutions Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $400,000.00 $0.00 $0.00 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
22 UNIVERSITY OF ILLINOIS File Date: 9/28/2018
Original Filing - 09/28/2018:
The University awarded a contract for temporary staffing. This emergency/quick purchase was required due
to a situation in which immediate action was needed to prevent any disruption in University services. In
June 2013, the university issued awards to multiple vendors to provide temporary staffing to the
University of Illinois Hospital & Health Sciences System (UI Health) as a result of a competitive
procurement process - Request for Proposal #KRS091 for a three-year period, with two twelve-month
options to renew. The final renewal ended on June 30, 2018 and the current emergency #JMG564 is set to
expire on September 29, 2018. UIC is currently in the final stages of completing RFP #KRS128 process
to select new vendors for FY 2019. New vendors have been identified and will be presented to the Board of
Trustees for approval at the September meeting. Temporary funding is required during the transition
period. This Emergency Purchase has an expected start date of 09/30/2018 through 12/28/2018 with an
Original Estimated Cost of $400,000.00.
Signed Debra Matlock, Director, UIC Purchasing
Vendor Premier Staffing Source, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $400,000.00 $0.00 $0.00 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
23 UNIVERSITY OF ILLINOIS File Date: 9/28/2018
Original Filing - 09/28/2018:
The University awarded a contract for temporary staffing. This emergency/quick purchase was required due
to a situation in which immediate action was needed to prevent any disruption in University services. UIC
is currently working with Medical Staffing Network to provide critical, temporary personnel services to
the University of Illinois at Chicago (UIC) and UI Health. The vendor currently has 22 agency staff
working at both UIC and UI Health to provide clinical and non-clinical support. Current appointments
Med Lab Technicians and Histo Technicians in UI Health. The current emergency #JMG563 is set to
expire on September 29, 2018. UIC is currently in the final stages of completing RFP #KRS128 process to
select new vendors for FY 2019. New vendors have been identified and will be presented to the Board of
Trustees for approval at the September meeting. Temporary funding is required during the transition
period. This Emergency Purchase has an expected start date of 09/30/2018 through 12/28/2018 with an
Original Estimated Cost of $400,000.00.
Signed Debra Matlock, Director, UIC Purchasing
Vendor Cross Country Staffing Inc./Medical Staffing Network Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $400,000.00 $0.00 $0.00 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
24 UNIVERSITY OF ILLINOIS File Date: 9/28/2018
Original Filing - 09/28/2018:
The University awarded a contract for temporary staffing. This emergency/quick purchase was required due
to a situation in which immediate action was needed to prevent any disruption in University services. In
June 2013, the university issued awards to multiple vendors to provide temporary staffing as a result of a
competitive procurement process (Request for Proposal #KRS091) for a three-year period, with two
twelve-month options to renew. The final renewal ended on June 30, 2018 and the current emergency
#JMG566 is set to expire on September 29, 2018. UIC is currently in the final stages of completing RFP
#KRS128 process to select new vendors for FY 2019. New vendors have been identified and will be
presented to the Board of Trustees for approval at the September Board of Trustees meeting. Temporary
funding is required during the transition period. This Emergency Purchase has an expected start date of
09/30/2018 through 12/28/2018 with an Original Estimated Cost of $400,000.00.
Signed Debra Matlock, Director, UIC Purchasing
Vendor Staffing Team, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $400,000.00 $0.00 $0.00 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
25 UNIVERSITY OF ILLINOIS File Date: 9/28/2018
Original Filing - 09/28/2018:
The University awarded a contract for temporary staffing.
This emergency/quick purchase was required due to a situation in which immediate action was needed to
prevent any disruption in University services. UIC is currently working with the Salem Group to provide
critical, temporary personnel services to the University of Illinois at Chicago (UIC) and UI Health. The
vendor currently has 24 agency staff working at both UIC and UI Health to provide clinical and non-
clinical support. Current appointments Customer Service Assistants in UI Health. The current emergency
#JMG565 is set to expire on September 29, 2018. UIC is currently in the final stages of completing RFP
#KRS128 process to select new vendors for FY 2019. New vendors have been identified and will be
presented to the Board of Trustees for approval at the September Board of Trustees meeting. Temporary
funding is required during the transition period. This Emergency Purchase has an expected start date of
09/30/2018 through 12/28/2018 with an Original Estimated Cost of $400,000.00.
Signed Debra Matlock, Director, UIC Purchasing
Vendor Special Project Staffing by Salem Inc./Salem Group Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $400,000.00 $0.00 $0.00 19 1
Federal $0.00 $0.00
Updates
To
Previously Filed
Emergency Purchases
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
26 DEPARTMENT OF INNOVATION AND TECHNOLOGY File Date: 9/21/2018
Latest Filing - 09/21/2018:
The Actual Total Cost of FY18, Qtr 3, Item# 5 is $300,702.74.
Original Filing - 02/05/2017: FY18, Qtr 3, Item# 5:
DoIT is responsible for ensuring the mainframe environment and print operations remain stable and
reliable. It is standard business practice at DoIT to maintain hardware support/maintenance on all high and
medium volume printers. Further, allowing maintenance to lapse on these devices would void the
manufacturer's warranty. The DoIT Print Center produces an average of 15 million images per month for
the majority of the Governor’s Agencies, Boards and Commissions. Documents generated include court
mandated and time sensitive material(s) for Child Care Payment, Medical Cards, Medicare/Medicaid
authorization cards, IES provider information, Kid-Care, Child Support, Vouchers and Payroll documents
are a few examples. The majority of these documents must be produced on a timely basis in order to
assure that the recipient receives the information by the mandated date. The print data is produced on
various platforms and then transmitted to the Print Center for processing. The majority of these
documents are then transported to DHS for mailing. There are no alternatives at this time. These printers
are designed specifically for computer generated output and there is no viable alternate site available that
can produce this volume accurately and on a timely basis. Until such time as the State can replace or retire
high-speed production printers, DoIT will continue to procure the necessary maintenance and support to
ensure these printers are available and function efficiently. This Emergency Purchase has an expected start
date of 02/01/2018 through 04/30/2018 with an Original Estimated Cost of $249,079.44.
Signed Katherine Tople, Agency Procurement Officer
Vendor Xerox Corporation Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $249,079.44 $300,702.74 $300,702.74 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
27 NATURAL RESOURCES, DEPARTMENT OF File Date: 9/26/2018
Latest Filing - 09/26/2018:
The Actual Total Cost of FY18, Qtr 4, Item# 7 is $36,212.77.
Original Filing 06/12/2018: FY18, Qtr 4, Item# 7:
Two 25-horsepower pumps provide irrigation for the Grand Marias Golf Course at Frank Holten State
Recreation Area, which is owned by the State. Watering must be frequent and regular to sustain the grass
on the course. Approximately May 1, 2018, both pumps failed in rapid succession. Immediate replacement
is necessary to protect damage to State Property. IDNR is under contractual obligation to provide
maintenance services to the concessionaire operating the golf course under a lease agreement. This
Emergency Purchase has an expected start date of 06/08/2018 through 09/05/2018 with an Original
Estimated Cost of $101,000.00.
Signed David Berry,
Vendor Bel-O Sales & Service, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $101,000.00 $36,212.77 $36,212.77 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
28 HUMAN SERVICES, DEPARTMENT OF File Date: 7/23/2018
Second Filing - 07/23/2018:
On April 17, 2018 Electrical Power Loop #14 at Elgin Mental Health Center failed. This loop provides
electrical power to 3 forensic patient units and the Read Building which houses offices for Family and
Community Services. The master contract vendor for electrical services was contacted to diagnose the
problem. The repair would require to replace the main cable for the Loop which had shorted out in a few
different places. An emergency was declared and the master contract vendor provided 4 power generators
for the 3 patient units and the Read Building. CDB took responsibility of overseeing and paying for the
repair. The repair was estimated to take two to three months however there was an initial delay in
starting the repair work because of approval processes and another delay because of an issue with the
replacement cable. Because of these delays the repair is taking longer than expected and the generators
will need to be rented past the original term date of the emergency contract of July 16, 2018. An
Emergency Purchase Statement was received on July 23, 2018 requesting an extension for dates starting
07/17/2018 to 10/14/2018 at an additional estimated cost of $300,000.00, making the revised estimated
cost at $700,00.00.
Original Filing - 04/25/2018: FY18, Qtr 4, Item# 10:
A failure in the feed #14 electrical loop has caused a power outage in 2 residential buildings and one
program building at the Elgin Mental Health Center. The rental of generators are required to provide the
electricity to the 3 buildings to maintain occupancy. This Emergency Purchase has an expected start date
of 04/18/2018 through 07/16/2018 with an Original Estimated Cost of $400,000.00.
Signed William Strahle, Procurement Officer
Vendor The Stone Group Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $400,000.00 $700,000.00 $0.00 $0.00 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
29 PUBLIC HEALTH, DEPARTMENT OF File Date: 8/6/2018
Latest Filing - 08/03/2018:
The Actual Total Cost of FY17, Qtr 1, Item# 11 is $1,538,702.00.
Third Filing - 10/27/2017: FY17, Qtr 1, Item# 11:
A Statement was received on October 27, 2017 requesting an extension for dates starting 11/01/2017 to
04/30/2018 at $0.00 cost, keeping the total estimated cost at $1,482,408.00.
Second Filing - 12/05/2016: FY17, Qtr 1, Item# 11:
An affidavit was received on December 5, 2016 requesting an extension for dates starting 12/01/2016 to
10/31/2017 at an additional estimated cost of $1,170,450.00, bringing the total estimated cost to
$1,482,408.00.
Original Filing - 09/09/2016: FY17, Qtr 1, Item# 11:
Department of Public Health (IDPH) has executed two sole source contracts with MicroPact Global, Inc.
to implement a statewide medical cannabis registry system to meet the needs of the IDPH, Department of
Agriculture and Department of Financial & Professional Regulation. Without this emergency
procurement, it is likely the agencies impacted by this program will not be able to continue to implement
the program requirements for this fiscal year and key data and information will not be relayed through
agencies, causing potential security and mandatory reporting issues. This Emergency Purchase has an
expected start date of 09/02/2016 through 11/30/2016 with an Original Estimated Cost of $311,958.00.
Signed Conny Moody, Deputy Director
Vendor MicroPact Global, Inc. Notary Date: 8/29/2016
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $311,958.00 $1,482,408.00 $1,538,702.00 $1,538,702.00 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
30 TRANSPORTATION, DEPARTMENT OF File Date: 7/9/2018
Latest Filing - 07/09/2018:
The Actual Total Cost of FY18, Qtr 3, Item# 24 is $569,159.14.
Original Filing - 03/30/2018: FY18, Qtr 3, Item# 24:
This project is located on IL 251. It will include 4 bridges over Rockton Road and the UP RR in
Winnebago County. Immediate expenditure is necessary for repairs to State property to protect against
further loss or damage. As a result of a winter with extreme freeze/thaw cycles and excessive moisture, we
have experienced an excessive amount of potholes and pavement deterioration. These conditions are
creating a traffic hazard causing vehicles to have tire blowouts or swerve into adjacent lanes potentially
causing accidents. This Emergency Purchase has an expected start date of 03/29/2018 through 06/26/2018
with an Original Estimated Cost of $875,000.00.
Signed Kevin Marchek, Region 2 Engineer
Vendor Sjostrom & Sons, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $875,000.00 $569,159.14 $569,159.14 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
31 TRANSPORTATION, DEPARTMENT OF File Date:
Latest Filing - 07/09/2018:
The Actual Total Cost of FY18, Qtr 3, Item# 26 is $320,000.00.
Original Filing - 03/30/2018: FY18, Qtr 3, Item# 26:
The work includes inlaying the pavement and associated repairs on I-74 from west of Ogden to west of
Fithian in Champaign and Vermillion Counties which includes approximately 1.9 miles of proposed repair
locations within this 4.37 mile segment. Immediate expenditure is necessary for repairs to State property
to protect against further loss or damage. As a result of a winter with extreme freeze/thaw cycles and
excessive moisture, we have experienced an excessive amount of potholes and pavement deterioration.
These conditions are creating a traffic hazard causing vehicles to have tire blowouts or swerve into
adjacent lanes potentially causing accidents. This Emergency Purchase has an expected start date of
03/28/2018 through 06/26/2018 with an Original Estimated Cost of $320,000.00.
Signed Kensil Garnett, Region 3 Engineer
Vendor Open Road Paving Company LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $320,000.00 $320,000.00 $320,000.00 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
32 TRANSPORTATION, DEPARTMENT OF File Date: 7/9/2018
Latest Filing - 07/09/2018:
The Actual Total Cost of FY18, Qtr 4, Item# 12 is $1,091,832.18.
Original Filing - 04/02/2018: FY18, Qtr 4, Item# 12:
The work includes inlaying the pavement and associated repairs on US51B/Center Street from Division St.
to Locust St. in Bloomington and US150/Clinton Street from Empire St to just north of Oakland Ave in
McClean County. Immediate expenditure is necessary for repairs to State property to protect against
further loss or damage. As a result of a winter with extreme freeze/thaw cycles and excessive moisture we
have experienced an excessive amount of potholes and pavement deterioration. These conditions are
creating a traffic hazard causing vehicles to have tire blowouts or swerve into adjacent lanes potentially
causing accidents. This Emergency Purchase has an expected start date of 03/30/2018 through 06/28/2018
with an Original Estimated Cost of $1,200,000.00.
Signed Kensil Garnett, Region 3 Engineer
Vendor Rowe Construction, a Division of U.C.M., Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $1,200,000.00 $1,091,832.18 $1,091,832.18 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
33 TRANSPORTATION, DEPARTMENT OF File Date: 7/16/2018
Latest Filing - 07/09/2018:
The Actual Total Cost of FY18, Qtr 4, Item# 14 is $1,982,399.08.
Original Filing - 04/04/2018: FY18, Qtr 4, Item# 14:
Interstate 57 north bound and south bound in Franklin County from Williamson County to Jefferson
County. Immediate expenditure is necessary for repairs to State property to protect against further loss or
damage. As a result of a winter with extreme freeze/thaw cycles and excessive moisture, we have
experienced an excessive amount of potholes and pavement deterioration. These conditions are creating a
traffic hazard causing vehicles to have tire blowouts or swerve into adjacent lanes potentially causing
accidents. This Emergency Purchase has an expected start date of 04/04/2018 through 07/03/2018 with an
Original Estimated Cost of $2,200,000.00.
Signed Jeffrey Keirn, Region 5 Engineer
Vendor Southern Illinois Asphalt Co., Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $2,200,000.00 $1,982,399.08 $1,982,399.08 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
34 TRANSPORTATION, DEPARTMENT OF File Date: 7/9/2018
Latest Filing - 07/09/2018:
The Actual Total Cost of FY18, Qtr 4, Item# 13 is $1,064,922.14.
Original Filing - 04/04/2018: FY18, Qtr 4, Item# 13:
Full depth and partial depth pavement patching on FAI Route 255 from Illinois route 157 to Illinois Route
15, in St. Clair County. Immediate expenditure is necessary for repairs to State property to protect
against further loss or damage. As a result of a winter with extreme freeze/thaw cycles and excessive
moisture, we have experienced an excessive amount of potholes and pavement deterioration. These
conditions are creating a traffic hazard causing vehicles to have tire blowouts or swerve into adjacent lanes
potentially causing accidents. This Emergency Purchase has an expected start date of 04/02/2018 through
07/01/2018 with an Original Estimated Cost of $1,000,000.00.
Signed Jeffrey Keirn, Region 5 Engineer
Vendor Kinney Contractors, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $1,000,000.00 $1,064,922.14 $1,064,922.14 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
35 TRANSPORTATION, DEPARTMENT OF File Date: 7/9/2018
Latest Filing - 07/09/2018:
The Actual Total Cost of FY18, Qtr 4, Item# 16 is $2,554,532.15.
Original Filing - 04/04/2018: FY18, Qtr 4, Item# 16:
District #7 is requesting an emergency skip patching and resurfacing project in Macon County for US 51
and IL 121. Immediate expenditure is necessary for repairs to State property to protect against further
loss or damage. As a result of a winter with extreme freeze/thaw cycles and excessive moisture, we have
experienced an excessive amount of potholes and pavement deterioration. These conditions are creating a
traffic hazard causing vehicles to have tire blowouts or swerve into adjacent lanes potentially causing
accidents. This Emergency Purchase has an expected start date of 04/04/2018 through 07/03/2018 with an
Original Estimated Cost of $2,564,836.80.
Signed Jeffrey South, Region 4 Engineer
Vendor Illinois Valley Paving, a Division of U.C.M., Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $2,564,836.80 $2,554,532.15 $2,554,532.15 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
36 TRANSPORTATION, DEPARTMENT OF File Date: 7/9/2018
Latest Filing - 07/09/2018:
The Actual Total Cost of FY18, Qtr 3, Item# 17 is $1,025,559.85.
Original Filing - 04/12/2018:
Full depth PCC pavement patching on FAI Route 55/64 Westbound from east of the MLK Bridge Exit
Ramp to East of Structure -08-0010 over Riverpark Drive, in St. Clair County. Immediate expenditure is
necessary for repairs to State property to protect against further loss or damage. As a result of a winter
with extreme freeze/thaw cycles and excessive moisture, we have experienced an excessive amount of
potholes and pavement deterioration. These conditions are creating a traffic hazard causing vehicles to
have tire blowouts or swerve into adjacent lanes potentially causing accidents. This Emergency Purchase
has an expected start date of 04/13/2018 through 07/12/2018 with an Original Estimated Cost of
$1,120,658.25.
Signed Jeffrey Keirn, Region Five Engineer
Vendor Keeley & Sons Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $1,120,658.25 $1,025,559.85 $1,025,559.85 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
37 TRANSPORTATION, DEPARTMENT OF File Date: 8/22/2018
Latest Filing - 08/22/2018:
The Actual Total Cost of FY18, Qtr 4, Item# 18 is $997,435.27.
Original Filing - 04/16/2018:
Immediate expenditure is necessary for repairs to State property to protect against further loss or damage.
A recent inspection of highway lighting poles along FAI Route 255 has indicated serious concerns due to
loose bolts and/or base fractures. The Core Ten lighting poles at FAI 270 at IL 157 and FAI 55/70 at IL
203 have shown fracture issues and thinning of the steel which can lead to sudden failure, potential causing
harm to the motoring public and additional damage to State facilities. This Emergency Purchase has an
expected start date of 04/16/2018 through 07/15/2018 with an Original Estimated Cost of $750,000.00.
Signed Joseph Monroe, District 8 Operations Engineer
Vendor Wissehr Electric Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $750,000.00 $997,435.27 $997,435.27 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
38 TRANSPORTATION, DEPARTMENT OF File Date: 8/20/2018
Latest Filing - 08/20/2018:
The Actual Total Cost of FY18, Qtr 4, Item# 21 is $304,558.10.
Original Filing - 06/05/2018: FY18, Qtr 4, Item# 21:
The District has received a report of a "rough road" which prompted an inspection of the existing
structure 014-0010 over the Shoal Creek Overflow. The inspection found the bridge to be defecting 4
inches due to a failure on four of the beams. Out of an abundance of caution, the adjacent structures were
also inspected. One structure was revealed to have similar deterioration. It was also deemed to need beam
repairs. Both structures require emergency repairs to prevent potential harm to the motoring public. This
Emergency Purchase has an expected start date of 06/01/2018 through 08/29/2018 with an Original
Estimated Cost of $500,000.00.
Signed Joseph Monroe, District 8 Engineer
Vendor Keeley & Sons, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $500,000.00 $304,558.10 $304,558.10 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
39 TRANSPORTATION, DEPARTMENT OF File Date: 8/20/2018
Latest Filing - 08/20/2018:
The Actual Total Cost of FY18, Qtr 4, Item# 22 is $81,583.88.
Original Filing - 06/30/2018: FY18, Qtr 4, Item# 22:
Immediate expenditure is necessary for repairs to State property to protect against further loss or damage.
As a result of a box culvert wing wall failure and recent rains, we have experienced roadway slope failures.
These conditions are creating a possible traffic hazard if the slope continues to erode closer to the
pavement. The district has an emergency box culvert wing wall and slope repair project located on US 67,
0.23 miles southeast of White Oak Road, southeast of Rushville in Schuyler County. This Emergency
Purchase has an expected start date of 06/30/2018 through 09/25/2018 with an Original Estimated Cost of
$100,000.00.
Signed Jeffrey South, IDOT, Region Four Engineer
Vendor County Contractors, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $100,000.00 $81,583.88 $81,583.88 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
40 VETERANS' AFFAIRS - GENERAL OFFICE File Date: 7/31/2018
Second Filing - 07/31/2018: FY18, Qtr 3, Item# 28:
An Emergency Purchase Statement was received on July 31, 2018 reporting the Actual Final Cost for
Prairie State Plumbing and Heating at $32,714.88 and Original Final Cost of $77,429.68 for Sparrow
Plumbing and Heating, leaving an estimated cost for Ottsie, LLC at $100,000.00.
Original Filing - 02/22/2018: FY18, Qtr 3, Item# 28:
The IDVA is needing to replace all faucets on Campus as soon as possible. To that end, multiple vendors
may be sought out to provide faucets that the vendors have in stock that fit the faucet criteria as the
installation needs to be done immediately. The IDVA needs 630 faucets as soon as possible. All faucets
need to be replaced as part of our on-going goal to eradicate legionella bacteria in the water system. Once
faucets are replaced, filters will immediately be put on every faucet. This Emergency Purchase has an
expected start date of 02/22/2018 through 05/23/2018 with an Original Estimated Cost of $100,000.00 to
Ottsie LLC and $100,000.00, an Original Estimated Cost of $100,000.00 to Sparrow Plumbing and
Heating, and an Original Estimated cost of $100,000.00 to Prairie State Plumbing & Heating.
Signed Frederick Murphy, Agency Procurement Officer
Vendor Ottsie, LLC and Prairie State Plumbing & Heating & Sparrow Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $300,000.00 $110,144.56 $0.00 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
41 CAPITAL DEVELOPMENT BOARD File Date: 8/2/2018
Latest Filing - 08/02/2018:
An Emergency Purchase Extension was received extending GHR Engineers & Associates, Inc.'s contract
not to exceed 153 days. There was no additional cost reported.
Original Filing - 07/29/2016:
The cooling system at the Administration Building of the Danville Correctional Center has failed and can
no longer be maintained. The unit is approximately 35 years old and all three compressors are no longer
functioning. The Administration Building houses management staff, the business office, records office,
armory, offender visiting room and the health care unit. The building is no longer being cooled causing a
potential threat to public safety, loss of or damage to state property and disruption in critical State
services. Arrangements are being made to temporarily move all inmates in the building to other locations.
An emergency purchase is necessary in order to expedite a design for the replacement of the cooling unit.
This vendor will provide an evaluation of the system, recommendations for solutions, including cost
estimates and lead times, and an expedited design and observation of the replacement of the cooling unit.
This vendor was chosen because they are familiar with and in close proximity to the site, and they have
extensive CDB project experience with positive results and can respond immediately to this request for
emergency services. This Emergency Purchase has an expected start date of 07/21/2016 through
10/18/2016 with an Original Estimated Cost of $30,000.00.
Signed Gus Behnke, Chief Fiscal Officer
Vendor GHR Engineers & Associates, Inc. Notary Date: 7/25/2016
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $30,000.00 $0.00 $0.00 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
42 CAPITAL DEVELOPMENT BOARD File Date: 9/26/2018
Third Filing - 09/26/18:
An Emergency Purchase Statement was received on September 26, 2018 requesting an extension for
Farnsworth Group for dates starting 06/26/2018 to 12/31/2018 at an additional estimated cost of $0.00,
keeping the revised estimated cost for Farnsworth Group, Inc. at $98,233.00.
Second Filing - 07-13-2017: FY17, Qtr 2, Item# 8:
An affidavit was received reporting the Actual Total Cost paid to Union Roofing Co., Inc. at
$332,030.00. There remains an estimated cost $98,233.00 for Farnsworth Group, Inc.
Original Filing - 10/03/2016: FY17, Qtr 2, Item# 8:
The Fox Developmental Center has experienced numerous leaks as a result of a failed roofing system. The
maintenance staff has made several attempts at short term repairs to keep rain water from entering the
building, but the roofs continue to deteriorate causing interior damage to the building and the displacement
of residents and closure of rooms. The exterior porches have been closed as a result of the plaster ceilings
coming loose creating a safety concern for residents and staff. A portion of the front entrance decorative
terra cotta has fallen off the building and maintenance staff has built a protective covered walkway to
protect staff and visitors entering the building. Repairs are needed immediately in order to prevent further
damage to the building, to minimize serious disruption in critical state services and to protect against the
threat to public safety. Vendor has been selected to provide an abbreviated specification and observation of
construction for replacing approximately 22,628 square feet of roofing on two buildings, including
porches and connecting corridors and the replacement and repairs of missing terra cotta. This Emergency
Purchase has an expected start date of 09/22/2016 through 12/20/2016 with an Original Estimated Cost of
$250,000.00.
On November 15, 2016, an affidavit was received in the same filing quarter, adding Union Roofing Co.,
Inc. to this Emergency Purchase. The estimated cost for adding Union Roofing Co., Inc. is $1,030,330.00,
increasing the estimated cost to $1,280,330.00.
On November 28, 2016 an affidavit was received in the same filing quarter advising that the roof
replacement will now be done in 2 phases. Phase 1 of this project will perform necessary roof repairs on
the residential building only. Union Roofing Co., Inc.'s proposal for phase 1 is estimated at $335,500.00.
Phase 2 of this project will now be competitively bid. The new total estimated cost for completion of
phase 1 of this Emergency purchase is $585,500.00.
Signed Gus Behnke, Chief Fiscal Officer
Vendor Farnsworth Group, Inc. & Union Roofing Co., Inc. Notary Date: 9/22/2016
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $250,000.00 $585,500.00 $323,030.00 $0.00 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
43 CAPITAL DEVELOPMENT BOARD File Date: 9/26/2018
Latest Filing - 09/26/2018:
The Actual Total Cost of FY18, Qtr 1, Item# 22 is $180,617.19.
Second Filing - 10/25/2017: FY18, Qtr 1, Item# 22:
On October 25, 2017, an affidavit was received adding vendor Lakeside Roofing Company to this
emergency purchase for dates 10/20/2017 thru 12/12/2017, at an estimated cost of $58,827.00. The
revised estimated cost for this emergency purchase is $103,827.00.
Original Filing - 09/15/2017: FY18, Qtr 1, Item# 22:
Emergency boiler and roofing repairs are needed at the Vandalia Correctional Center. On August 23, 2017
the Office of State Fire Marshal (OSFM) issued four citations concerning operations at Vandalia
Correctional Center. The citations issued were the direct result of an inspection conducted by the OSFM
that found the boilers to be in an unsatisfactory condition. CDB has retained the architectural services of
the Upchurch Group of Mattoon to provide design services for repairs and/or replacement of the boiler
systems and roofing at an estimated cost of $25,000.00. CDB has select GRP Mechanical Co. of Bethalto
to investigate the 4 boiler system and provide an analysis including a detailed description of any necessary
repairs and/or replacement of the boiler system at an estimated cost of $20,000.00. This Emergency
Purchase has an expected start date of 09/13/2017 through 12/12/2017 with an Original Estimated Cost of
$45,000.00.
Signed Gus Behnke, Chief Fiscal Officer
Vendor GRP Mechanical Co. and The Upchurch Group, Inc. Notary Date: 9/14/2017
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $45,000.00 $103,827.00 $180,617.19 $180,617.19 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
44 CAPITAL DEVELOPMENT BOARD File Date:
Latest Filing - 08/09/2018:
The Actual Total Cost of FY18, Qtr 1, Item# 23 is $787,257.43.
Original Filing - 09/28/2017: FY18, Qtr 1, Item# 23:
The Elgin Mental Health Center's Dietary Building has a cooling system that has failed and no longer
provides air conditioning to the building. The cooling system is over 50 years old and its no longer
feasible to provide repair work on an obsolete system. The design and installation of a new cooling system
is necessary so that air conditioning can be provided to the building before the next cooling season. CDB
has retained Globetrotter Engineering Corporation to provide design services at an estimated cost of
$70,000.00 and Voris Mechanical to provide the necessary services to replace the system at an estimated
cost of $650,000.00. This Emergency Purchase has an expected start date of 09/27/2017 through
12/25/2017 with an Original Total Estimated Cost of $720,000.00.
Signed Gus Behnke, Chief Fiscal Officer
Vendor Globetrotters Engineering Corp. & Voris Mechanical, Inc. Notary Date: 9/27/2017
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $720,000.00 $787,257.43 $787,257.43 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
45 CAPITAL DEVELOPMENT BOARD File Date: 7/19/2018
Latest Filing - 07/19/2018:
The Actual Total Cost of FY18, Qtr 2, Item# 8 is $260,000.00.
Original Filing - 11/15/2017: FY18, Qtr 2, Item# 8:
The Logan Correctional Center is experiencing multiple roof leaks in the Maintenance Building as a result
of a failed roofing system. In March, 2015, AndersonBloom and Associates, Inc. was selected thru regular
QBS processes and awarded a contract to design the replacement roof. Recently, the leaks have worsened
and facility personnel are concerned about further damage to the equipment housed in the building. Poor
roofing conditions must be repaired immediately to avoid further structural damage as well as damage to
furnishings inside the building. In addition, the continuance of water leaks inside the building raises
concerns over the health and safety of personnel and inmates. This Emergency Purchase has an expected
start date of 11/13/2017 through 02/10/2018 with an Original Estimated Cost of $260,000.00.
Signed Gus Behnke, Chief Fiscal Officer
Vendor Designed Roofing Systems, Inc. Notary Date: 11/14/201
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $260,000.00 $260,000.00 $260,000.00 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
46 CAPITAL DEVELOPMENT BOARD File Date: 7/2/2018
Latest Filing - 07/02/2018:
The Actual Total Cost of FY18, Qtr 2, Item# 9 is $76,760.08.
Original Filing - 12/15/2017: FY18, Qtr 2, Item# 9:
The roofing system on Barn 13 at the Illinois State Fairgrounds has failed, causing water damage to the
structural roof joists and decking. There is severe structural damage to the system with the potential for
the roof to collapse, causing a threat to public safety and impending further loss and damage. The
Department of Agriculture has several events scheduled at the facility through 2018. Additional damage
might force the Department to close the facility and lose a revenue stream for the State of Illinois. Usage
of the facility is more critical for fair/non-fair events as a result of the closure of the adjacent coliseum.
This vendor has been selected to provide professional services for the design and observation of the
removal and replacement of approximately 25,600 square feet of shingled roofing, as well as deteriorated
portions of the roof structure including decking, joists, and supporting beams. This Emergency Purchase
has an expected start date of 12/12/2017 through 03/11/2018 with an Original Estimated Cost of
$100,000.00.
Signed Gus Behnke, Chief Fiscal Officer
Vendor Allied Design Consultants, Inc. Notary Date: 12/13/201
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $100,000.00 $76,760.08 $76,760.08 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
47 CAPITAL DEVELOPMENT BOARD File Date: 9/4/2018
Second Filing - 09/04/2018:
An Emergency Purchase Extension was received extending Kluber, Inc., and XCell Mechanical Services
contracts until 10/21/2018. There was no additional costs reported.
Original Filing - 02/05/2018: FY18, Qtr 3, Item# 30:
The Elgin Mental Health Center relies on (3) high pressure (150lb) coal converted to natural gas power
boilers to produce steam for heating, cooling, domestic hot water, dietary cooking and sanitation use. Two
of the 3 boilers are no longer operational as a result of leaking and various control failures. The facility
houses on average 360 civil and forensic patients. Additionally, other agencies utilize space at the campus
such as Family and Community Services, the Department of Corrections and the Office of Inspector
General. Should the only remaining operational boiler fail, the entire campus would be without heat and
hot water. Immediate repairs are necessary to protect against the threat to public health and safety as well
to minimize a serious disruption in critical state services. Kluber, Inc. was selected because of their
extensive and specialized knowledge in HVAC design and mechanical energy management systems. This
firm is located closest in proximity to the project site. Kluber has prior experience at the project location
and has performed well in previous projects at the site. Considering the time frames needed for the
negotiation and execution of an A/E contract, design and standard bidding procedures, repairs at the Elgin
Mental Health Center under the existing processes would likely not begin for several months. For this
reason, emergency purchases are necessary to ensure repairs to the boilers are conducted in an expedited
manner. Kluber will provide for assessment of existing conditions and provide recommendations for
various repairs and improvements to the Power Plant serving the site. XCell will provide labor and
material to repair the boiler. This Emergency Purchase has an expected start date of 02/13/2018 through
05/05/2018 with an Original Estimated Cost of $75,000.00 for Kluber, Inc., and an Original Estimated
Cost of $185,120.00 for XCell Mechanical Services.
Signed Chris Miles, Executive II
Vendor Kluber, Inc. and XCell Mechanical Services Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $260,120.00 $0.00 $0.00 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
48 CAPITAL DEVELOPMENT BOARD File Date: 7/2/2018
Latest Filing - 07/02/2018:
The Actual Total Cost of FY18, Qtr 3, Item# 32 is $517,410.09.
Original Filing - 03/30/2018: FY18, Qtr 3, Item# 32:
The roofing system on Barn 13 at the Illinois State Fairgrounds has failed, causing water damage to the
structural roof joists and decking. There is severe structural damage to the system with the potential for
the roof to collapse, causing a threat to public safety and impending further loss and damage. The
Department of Agriculture has several events scheduled at the facility through 2018. Additional damage
might force the Department to close the facility and lose a revenue stream for the State of Illinois. This
Emergency Purchase has an expected start date of 03/29/2018 through 06/26/2018 with an Original
Estimated Cost of $513,482.00.
Signed Chris Miles, Executive II
Vendor Joiner Sheet Metal & Roofing, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $513,482.00 $517,410.09 $517,410.09 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
49 CAPITAL DEVELOPMENT BOARD File Date: 8/8/2018
Third Filing - 08/08/2018:
An Emergency Purchase Extension was received extending Carlile Architects LLC's contract not to exceed
717 days. There was no additional cost reported.
Second Filing - 06/27/2018: FY18, Qtr 4, Item# 24:
An Emergency Purchase Statement was received adding vendor Bulley & Andrews Masonry Restoration,
LLC. Bulley & Andrews Masonry Restoration will provide stabilization of window sill by utilizing stainless
steel straps mechanically fastened above and below the failed stone to prevent complete dislodging and the
falling of stone. Additionally, under the direction of the A/E, the scope provides for the stabilization, or
removal of any large scaling and hollow sounding stone to prevent dislodging from the building
representing a fall hazard in order for the A/E to develop a complete assessment of the facades. The
stabilization work also includes the removal and replacement of the stone arch/lintel above the east side
entranceway, providing masonry repairs above the door arch to water proof the building and protect the
masonry, repairing or replacing the leaking roof above the entranceway, including the repair or
replacement of the roofs wrought iron railing posts as specified by the A/E and approved by CDB. IHPA
will be kept informed at every phase of this project. Incorporated documents include the March 2009
Standard Documents for Construction & Supplement. Services provided under this procurement should not
exceed $50,000.00, which is a place-holder prior to entering into a contract, without prior authorization
from the Capital Development Board in consultation with the Chief Procurement Office. This Emergency
Purchase has an expected start date of 05/30/2018 through 08/27/2018 with an Original Estimated Cost
of $50,000.00; making the revised state estimate of $100,000.00.
Original Filing - 05/17/2018: FY18, Qtr 4, Item# 24:
The Administration Building at the Shapiro Developmental Center is a 140-year-old structure that is used
daily for all administrative functions to operate the facility. The main entrance/exit to the building
includes a 3 piece masonry arch over the doorway. The bottom of the stone on the north side of the arch
spalled of approximately 1/3 of its thickness. Since breaking off, the entrance door and pedestrians have
been protected with a lumber shelter. Directly above the arch is a flat roof that has an un-ballasted EPDM
roofing system which is in poor condition and is allowing storm water to enter the masonry. In addition, a
piece of concrete used to patch stone masonry on or around the clock tower has dislodged from the ledge
and fell below narrowly missing a parked car. This Emergency Purchase has an expected start date of
05/17/2018 through 08/14/2018 with an Original Estimated Cost of $50,000.00.
Signed Chris Miles, Executive II
Vendor Carlile Architects & Bulley & Andrews Masonry Rest. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $50,000.00 $100,000.00 $0.00 $0.00 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
50 CAPITAL DEVELOPMENT BOARD File Date: 9/12/2018
Second Filing - 09/12/2018:
An Emergency Purchase Extension was received extending this contract to 01/31/2019. There was no
additional cost reported.
Original Filing - 05/17/2018: FY18, Qtr 4, Item# 25:
The 2nd District Appellate Court Building has a ballasted membrane roof that is leaking in several areas
after each rain and snow. Repairs have been attempted, but leaks are still occurring and are damaging
interior surfaces and furnishings. The roof needs to be replaced as soon as possible in order to protect the
interior surfaces and furnishings of the building as well as certain structural elements as there are visible
cracks in various windows as a result of rusting structural components. This Emergency Purchase has an
expected start date of 05/17/2018 through 08/11/2018 with an Original Estimated Cost of $30,000.00.
Signed Chris Miles, Executive II
Vendor Batir Architecture Ltd. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $30,000.00 $0.00 $0.00 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
51 CAPITAL DEVELOPMENT BOARD File Date:
Latest Filing - 08/02/2018:
An Emergency Purchase Extension was received extending Farnsworth Group, Inc.'s contract not to
exceed 521 days. There was no additional cost reported.
Third Filing - 07/24/2018:
An Emergency Purchase Statement was received reporting the Final Actual Cost for Henson Robinson at
$6,184.00. The estimated cost for Farnsworth Group, Inc. remains at $150,000.00
Second Filing - 06/27/2018: FY18, Qtr. 4, Item# 26:
An Emergency Purchase Extension was received on June 27, 2018 requesting an extension for dates
starting 08/29/2018 to 12/31/2018 at an additional estimated cost of $0.00, keeping the total estimated
cost at $160,000.00.
Original Filing - 05/31/2018: FY18, Qtr. 4, Item# 26:
The Logan Correction Center's Program Center has two 40 ton chillers that have failed and are no longer
repairable. The building is used daily to conduct education classes, various programs and has several staff
offices. The facility currently has no air-conditioning as a result and there is not additional space to
conduct the classes. In addition, the building's roofing system has failed, causing several leaks throughout
the building and is beyond repair. The roofing system needs to be replaced as soon as possible in order to
protect the interior surfaces and furnishings, which have already experienced significant damage. The
failed roofing system and lack of air conditions is creating excessive heat and creating mold issues.
Farnsworth Group, Inc. will remove the existing roof in its entirety, and include the installation of new
high R-value insulation and all necessary accessories and flashings. The work also provides for replacing
two chillers, pumps, a portion of controls and some incidentals. Some abatement may also be necessary.
Henson Robinson will provide immediate temporary roof patch as directed by CDB until permanent roof
replacement commences. This Emergency Purchase has an expected start date of 05/31/2018 through
08/28/2018 with an estimated cost of $150,000.00 to Farnsworth Group, Inc. and a estimated cost of
$10,000.00 to Henson Robinson, making the Original Estimated Total Cost at $160,000.00.
Signed Chris Miles, Executive II
Vendor Farnsworth Group, Inc. and Henson Robinson Company Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $160,000.00 $6,184.00 $0.00 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
52 CAPITAL DEVELOPMENT BOARD File Date: 8/29/2018
Second Filing - 08/29/2018:
An Emergency Purchase Statement was received on August 29, 2018 requesting an extension for this
contract not to exceed 269 days. There was no additional cost reported.
Original Filing - 06/07/2018: FY18, Qtr 4, Item# 27:
The scope of work provides for correcting identified code violations and making basic improvements to
allow the Illinois Department of Veterans' Affairs to occupy the building as quickly as possible. Asbestos
abatement may be required. This project has a six month expedited design and construction schedule and
will require substantial on-site observation in order to monitor construction progress and cost.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and
the March 2009 Design and Construction Manual & Supplement. This Emergency Purchase has an
expected start date of 06/07018 through 09/04/2018 with an Original Estimated Cost of $900,000.00.
Signed Chris Miles, Executive II
Vendor DLR Group, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $900,000.00 $0.00 $0.00 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
53 CAPITAL DEVELOPMENT BOARD File Date: 8/29/2018
Second Filing - 08/29/2018:
An Emergency Purchase Statement was received on August 29, 2018 requesting an extension for this
contract not to exceed 118 days. There was no additional cost reported.
Original Filing - 06/07/2018: FY 18, Qtr 4, Item #28:
The scope of work includes testing for asbestos containing materials, lead paint, and the presence of PCB's
in lighting ballasts. The scope also includes the creation of an asbestos management plan. This project has
a six month expedited design and construction schedule. Incorporated documents include the March 2009
Standard Documents for Construction & Supplement and the March 2009 Design and Construction Manual
& Supplemental. Services provided under this procurement should not exceed $50,000,00, which is a
place-holder prior to the negotiation of a Professional Services Agreement, without prior authorization
from the Capital Development Board in consultation with the Chief Procurement Office. This Emergency
Purchase has an expected start date of 06/07/2018 through 09/04/2018 with an Original Estimated Cost
of $50,000.00.
Signed Chris Miles, Executive II
Vendor Reliable Environmental Solutions, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $50,000.00 $0.00 $0.00 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
54 CAPITAL DEVELOPMENT BOARD File Date: 8/29/2018
Second Filing - 08/29/2018:
An Emergency Purchase Statement was received on August 29, 2018 requesting an extension for this
contract not to exceed 238 days. There was no additional cost reported.
Original Filing - 06/11/2018: FY18, Qtr 4, Item# 29:
The scope of work provides for correcting identified code violations and making basic improvements to
allow the Illinois Department of Veterans' Affairs to occupy the building at 720 Sycamore Street in
Quincy, Illinois as directed by the Architect/Engineer of record. Asbestos abatement may be required. This
project has a six month expedited design and construction schedule. Incorporated documents include the
March 2009 Standard Documents for Construction & Supplement and the March 2009 Design and
Construction Manual & Supplement. This Emergency Purchase has an expected start date of 06/11/2018
through 09/04/2018 with an Original Estimated Cost of $6,000,000.00.
Signed Chris Miles, Executive II
Vendor River City Construction LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $6,000,000.00 $0.00 $0.00 19 1
Federal $0.00 $0.00
55 CHICAGO STATE UNIVERSITY File Date: 8/28/2018
Second Filing - 08/28/18:
An Emergency Purchase Affidavit was received on August 28, 2018 with an addition cost of $420,000.00,
making a revised estimated cost of $525,000.00.
Original Filing - 02/16/2018: FY18, Qtr 3, Item # 35:
To supply student healthcare insurance while a new contract is being negotiated. This Emergency Purchase
has an expected start date of 02/15/2018 through 05/15/2018 with an Original Estimated Cost of
Signed Eric Cotton, Director of Purchasing
Vendor United Healthcare Services, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $105,000.00 $525,000.00 $0.00 $0.00 19 1
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2018 through September 30, 2018