LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
1 Central Management Services, Department of File Date:
12/28/2018:
Accurate Biometrics is the only vendor in Illinois currently capable of providing fingerprinting and
photographic ID services throughout the State. Livescan and ink fingerprinting and photographic
identification services for non-criminal background checks are required for licensing and employment
purposes. The vendor is responsible for providing the services and submission to the Illinois State Police
and, if applicable the Federal Bureau of Investigation. State Agencies are required to complete background
checks. A new vendor was awarded a contract in October 2018 and is in the process of certification
through Illinois State Police for the forward server as well as ramping up the location sites for services.
This Emergency Purchase has an expected start date of 01/01/2019 through 03/31/2019 with an Original
Signed Ronald Wilson, Deputy Director BOS
Vendor Accurate Biometrics Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $245,000.00 $0.00 $0.00 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
2 Innovation & Technology, Department of File Date: 10/2/2018
Original Filing - 10/02/2018:
The Illinois Department of Innovation & Technology intends to procure point of sale terminals, printers,
and periphery items associated with those two main items for support of the Department Natural
Resources licenses & permits sales at point of sale agents across the State. Aspira, will provide service,
maintenance, and supplies (ink & Tyvek paper) on this equipment. This equipment is necessary for 1,100
agents across the state to sell licenses and privileges for the Department of Natural Resources. These
agents account for approximately 2/3 of all DNR sales. Aspira provides equipment, support and services
that are directly related to the online licensing services provided for DNR. Equipment needed: 1) HP
RP203 POS 4GB 500GB W10P 64BIT - 500 at $1,196.05 each = $598,025; 2) Honeywell E-4205A
Mark III DT 203DPI - 1103 at $300.48 each = $331,429.44; 3) V7 Keyboards and Mice - 500 at $7.89
each = $3,945; 4) Tripp Lite 6ft USB Cable - 1103 at $2.00 each = $2,206; 5) Tripp Lite 10ft CAT 5E
patch cable - 500 at $1.46 each = $730; 6) Tripp Lite Surge Protector 6' - 500 at $11.10 each = $5,550.
This Emergency Purchase has an expected start date of 09/28/2018 through 12/26/2018 with an Original
Estimated Cost of $941,885.44.
Signed Kylie Carter, Senior State Purchasing Officer
Vendor Aspira Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $941,885.44 $0.00 $0.00 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
3 Natural Resources, Department of File Date: 11/29/2018
Original Filing - 11/29/2018:
DNR is procuring the services of a contractor to complete backfilling to remediate the collapse of an
abandoned mine shaft on property owned by the Village of Colfax and located of East Fifer Street, Colfax,
IL 61728. The existing collapsed area is approximately 18 ft. to 21 ft. in diameter and extends to at least
60 ft. below ground surface. The shaft collapse is water filled and the water level is approximately 11 ft.
below ground surface. The mine operated in the Danville coal seam to a mining depth of 400 ft. with the
coal seam approximately 5.5 ft. thick. Initial measurements shortly after the collapse occurred indicated
the shaft was open to a depth greater than 200 ft. Subsequent measurements suggest the shaft has filled or
clogged near the 60 ft. depth. The scope of work will include the placement of concrete within the shaft
to prevent additional collapse of the mine shaft. Should concrete placement cause the shaft to re-open
beyond the 60 ft. depth, granular fill will be placed in the shaft in addition to placement of concrete. Soil
fill will be placed near ground surface after backfilling the shaft with concrete and/or granular fill. The
Contractor shall be responsible for securing the work site to protect the public from accessing the open pit
and/or shaft. Water pumped from the shaft shall be directed to ground surface at least 50 ft. away from
the shaft to avoid saturating the soils surrounding the shaft opening. The Contractor shall prevent harmful
substances, such as acid water, from entering public or private waters.” This Emergency Purchase has an
expected start date of 11/26/2018 through 02/22/2019 with an Original Estimated Cost of $157,085.00.
Signed Clara Orrill, Assistant Agency Procurement Officer
Vendor United Contractors Midwest Incorporated Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $157,085.00 $0.00 $0.00 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
4 Military Affairs, Department of File Date: 10/26/2018
Latest Filing - 01/15/2019:
The Actual Total Cost of FY19, Qtr 2, Item# 4 is $159,500.00.
Original Filing - 10/26/2018: FY19, Qtr 2, Item# 4:
Install L.E.S. HFR-70-XSB4 70 H.P Scotch Box Steam Boiler rated at 2,820,000 BTU input and
2,345,000 BTU output with an 83% efficiency rating to replace non functioning boiler. This Emergency
Purchase has an expected start date of 10/23/2018 through 12/31/2018 with an Original Estimated Cost of
Signed Leesa Mays, Agency Procurement Officer
Vendor Corrigan Company Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $132,500.00 $159,500.00 $159,500.00 19 2
Federal $0.00 $0.00
5 Transportation, Department of File Date: 10/23/2018
Latest Filing - 11/20/2018:
The Actual Total Cost is $236,261.70.
Original Filing - 10/23/2018:
Due to heavy rains, a slide has occurred on IL 94 north of IL 164 in Henderson County. The culvert under
the roadway at this location has become detached at the edge of pavement and washed down the slope.
The road is down to one lane with temporary signals to control traffic. The culvert will be replaced and
the slope restored. This Emergency Purchase has an expected start date of 10/19/2018 through
01/19/2019 with an Original Estimated Cost of $356,651.00.
Signed Kensil Garnett, Region 3 Engineer
Vendor Laverdiere Construction, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $356,651.00 $236,261.70 $236,261.70 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
6 Transportation, Department of File Date: 12/6/2018
Original Filing - 12/06/2018:
Immediate expenditure is necessary for repairs to State property to protect against further loss and
damage. The existing metal roof of one of our main buildings at the Taylorville Maintenance Yard was
damaged by the recent tornado along with a few other minor items within the limits of the facility. This
Emergency Purchase has an expected start date of 12/05/2018 through 03/04/2019 with an Original
Signed Jeffrey South, Region Four Engineer
Vendor CAD Construction, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $150,000.00 $0.00 $0.00 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
7 Capital Development Board File Date: 12/4/2018
Original Filing - 12/04/2018:
On December 1, 2018, a tornado occurred in the Beardstown area resulting in substantial damage to the
Beardstown Readiness Center. The damage includes but is not limited to missing roof deck and membrane,
the destruction of multiple HVAC roof-top units, multiple blown out windows, blown down security
fencing, structural issues with storage building(s), interior water/wind damage to ceilings and carpet, and
ripped out roof vents in the bathroom/locker rooms. The Department of Military Affairs (DMA)has
procured a contractor to provide immediate temporary repairs to the roof as well as a contractor to
winterize the plumbing systems to prevent freeze damage. DMA has asked that CDB procure an Architect-
Engineer to assess the damage to the facility, determine what is salvageable and provide design services as
needed. This project began through the emergency selection of an Architect/Engineer (A/E); this exempts
the selection from a 14-day solicitation required through Qualifications-Based Selection (QBS).
Considering the time frames needed for the selection, negotiation and execution of an A/E contract, the
assessment of the Beardstown Armory under the existing processes would likely not begin for several
months. For this reason, emergency purchases are necessary to protect against the threat to public health
and safety, to protect against further loss and damage to the facility, and to prevent or minimize serious
disruption in critical State services. Charles Joseph Pell Architects, Inc. was selected because they have
experience with DMA projects and have the necessary discipline to complete the work, are in close
proximity to the site and can respond immediately. This Emergency Purchase has an expected start date
of 12/03/2018 through 03/02/2019 with an Original Estimated Cost of $50,000.00.
Signed Chris Miles, Executive II
Vendor Charles Joseph Pell Architects, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $50,000.00 $0.00 $0.00 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
8 Capital Development Board File Date: 12/21/2018
Original Filing - 12/21/2018:
The scope of work provides for replacing distributed direct expansion air cooled condensing units at
Stateville Northern Reception and Classification Center, with a building level chilled water plant with air
cooled chillers, pumps, and new controls on areas A, B, C, D, E, F, J. On building H1 and H2 the direct
expansion air cooled condensing units will be replaced with new air cooled condensing units, evaporators,
and controls. Incorporated documents include the March 2009 Standard Documents for Construction &
Supplement, design and specifications provided by the architect/engineer of record and approved by CDB,
and Premier Mechanical, Inc.'s quote submitted on December 20, 2018. Services provided under this
procurement should not exceed $6,838,000.00, without prior authorization from the Capital
Development Board in consultation with the Chief Procurement Office. This Emergency Purchase has an
expected start date of 12/20/2018 through 03/19/2019 with an Original Estimated Cost of $6,838,000.00.
Signed Chris Miles, Executive II
Vendor Premier Mechanical Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $6,838,000.00 $0.00 $0.00 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
9 Gaming Board, Illinois File Date: 12/28/2019
Original Filing - 12/28/2015:
This Emergency Purchase Statement and Renewal covers the Independent Test Lab services for the
Illinois Gaming Board provided by Gaming Laboratories International (GLI). This emergency purchase
extension is to ensure the mandated testing and certifying electronic gaming devices services statewide that
the Illinois Gaming Board are required to perform are not interrupted. Licensee vendors pay GLI directly
and there is no cost to the state for these contracts. This Emergency Purchase has an expected start date
of 09/26/2018 through 12/24/2018 with an Original Estimated Cost of $290,000.00. The Emergency
Purchase Extension has a start date of 12/25/2018 through 06/22/2019 at an addition cost of
$580,000.00. The Licensee pays for these services at no cost to the State.
Signed Agostino Lorenzini, Acting Administrator
Vendor Gaming Laboratories International Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $0.00 $0.00 $0.00 19 2
Federal $0.00 $0.00
10 Gaming Board, Illinois File Date: 12/28/2019
Original Filing - 12/28/2015:
This Emergency Purchase Statement and Renewal covers the Independent Test Lab services for the
Illinois Gaming Board provided by Gaming Laboratories International (GLI). This emergency purchase
extension is to ensure the mandated testing and certifying electronic gaming devices services statewide that
the Illinois Gaming Board are required to perform are not interrupted. Licensee vendors pay GLI directly
and there is no cost to the state for these contracts. This Emergency Purchase has an expected start date
of 09/27/2018 through 12/26/2018 with an Original Estimated Cost of $375,000.00. The Emergency
Purchase Extension has a start date of 12/27/2018 through 06/22/2019 at an addition cost of
$750,000.00. The Licensee pays for these services at no cost to the State.
Signed Agostino Lorenzini, Acting Administrator
Vendor Gaming Laboratories International, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $0.00 $0.00 $0.00 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
11 Abraham Lincoln Presidential Library and Museum File Date: 12/19/2018
Original Filing - 12/19/2018
Packing and moving of artifacts and microfilm cabinets to a secure location in able to assess the cleaning
needs of all items in a contained environment that is recommended when working with items known to
have mold on them. This Emergency Purchase has an expected start date of 12/17/2018 through
03/29/2019 with an Original Estimated Cost of $19,723.74.
Signed Nicole Hildebrand, PSA
Vendor W.P. Broms Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $19,723.74 $0.00 $0.00 19 2
Federal $0.00 $0.00
12 University of Illinois File Date: 10/12/2018
Original Filing - 10/12/2018:
The University awarded a contract for heat exchanger replacement. This emergency/quick purchase was
required due to a situation in which public health or safety was threatened. Vendor will replace the heat
exchanger in the Brookens Library chiller. This requirement came about because the University had an
inspection from the State Fire Marshall. This Emergency Purchase has an expected start date of
10/12/2018 through 11/30/2018 with an Original Estimated Cost of $110,000.00.
Signed Jill Menezes, Director of Purchasing
Vendor F. J. Murphy & Sons Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $110,000.00 $0.00 $0.00 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
13 University of Illinois File Date: 10/19/2018
Original Filing - 10/19/2018:
The University awarded a contract to repair a water main break. This emergency/quick purchase was
required due to a situation in which public health or safety was threatened. There is a water main break. At
this point in time it is not known how many buildings are affected, at least 2, possibly 4. Some are student
residences. The water will have to be shut off and no buildings will have bathrooms or food services. The
leak is underground, so an excavator will have to locate utilities in the area and dig until the leak is found.
Once the leak is found, they will have to assess the amount of damage and make repairs as necessary. Once
the repairs are complete, they will have to properly backfill the excavation and then finally restore the
area which is a combination of pavers, cement and grass. This Emergency Purchase has an expected start
date of 10/16/2018 through 01/14/2019 with an Original Estimated Cost of $300,000.00.
Signed Debra Matlock, Director of Purchasing
Vendor Anchor Mechanical Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $300,000.00 $0.00 $0.00 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
14 University of Illinois File Date: 10/24/2018
Original Filing - 10/24/2018:
This emergency/quick purchase was required due to a situation in which public health or safety was
threatened. A leak was discovered on the dual temp (hot in winter, cold in summer) water pipes where they
leave building 628 (845 W. Harrison). This leak was discovered when switching the building from cooling
to heating. Since the water is now hot (100+ degrees) and under pressure (100+ PSI) it is a threat to the
safety of the students and staff. Exploratory digging was done on 10/19 under another contract to find the
source and extent of the leak. It was determined that both the supply and return were in need of
replacement for at least 20 feet and that an emergency PO was needed(due to dollar amount) to complete
the work and an outage(water supplies heating to dorm 644W (901 W. Harrison) needed to be scheduled.
Due to the weather, Monday (10/22) was determined to be the best day to complete the work and provide
the least disruption due to the weather being the warmest. The pipe will be replaced today and water
restored to the dorm by the end of the day. The site will then be back filled and restored as weather
permits. This Emergency Purchase has an expected start date of 10/24/2018 through 11/01/2018 with an
Original Estimated Cost of $175,000.00.
Signed Debra Matlock, Director, UIC Purchasing
Vendor Stone Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $175,000.00 $0.00 $0.00 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
15 University of Illinois File Date: 11/14/2018
Second Filing - 01/18/2019: FY19, Qtr 2, Item# 15:
An Emergency Purchase Statement was received on January 18, 2019 requesting an extension for dates
starting 02/02/2019 to 03/31/2019 at an additional estimated cost of $0.00, keeping the revised estimated
cost at $910,940.00.
Original Filing - 11/14/2018: FY19, Qtr 2, Item# 15:
The University awarded a contract for Emergency repairs to glycol cooling system. This emergency/quick
purchase was required due to a situation in which immediate action was needed to prevent any disruption in
University services. The glycol system that provides cooling to the University data center is experiencing
failures and requires immediate remediation to prevent disruption in critical University Services. This
Emergency Purchase has an expected start date of 11/01/2018 through 02/01/2019 with an Original
Estimated Cost of $910,940.00.
Signed Michael Bass, SAVP Business & Finance
Vendor Kroeschell Engineering Co., Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $910,940.00 $0.00 $0.00 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
16 University of Illinois File Date: 11/28/2018
Original Filing - 11/28/2018:
The vendor will be providing services to determine the condition and exact locations of leaking hot water
piping in order to accurately define the scope of a capital project. Due to the high temperature and high
pressure of the hot water, these leaks pose a grave danger to everyone in the vicinity and must be repaired
immediately. This work is necessary in order to determine the exact scope of the necessary repairs. The
vendor will provide services such as potholing for pipe locations and depth, ultrasonic pipe thickness
testing, excavating, opening seal cement vaults, insulation removal, insulation restoration, vault sealing,
vault restoration and general backfill. This Emergency Purchase has an expected start date of 11/28/2018
through 02/26/2019 with an Original Estimated Cost of $136,000.00.
Signed Debra Matlock, Director of UIC Purchasing
Vendor Anchor Mechanical Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $136,000.00 $0.00 $0.00 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
17 University of Illinois File Date: 12/5/2018
Original Filing -12/05/2018:
This emergency/quick purchase was required due to a situation in which public health or safety was
threatened. KARL STORZ is original equipment manufacturer of the endoscopic cameras, light sources,
scopes, flexible/rigid endoscopy. These are pieces of equipment which are used in Laparoscopic procedures
in conjunction with current hospital owned Karl STORZ video equipment. When an item is damaged we
will return the damaged piece or equipment for a replacement unit. We currently have an agreement in
place through Vizient approval (208IDM) to 11-30-2018. Vizient has extended their agreement with Karl
Storz to November 30, 2020 and we are currently perusing Vizient approval, under the extension. In the
meantime, an emergency purchase will ensure the hospital will be able to provide services Laparoscopic
surgical procedures) until a new Vizient approval is given. We do not want to be without coverage which is
a vital part of providing patient care. This Emergency Purchase has an expected start date of 12/01/2018
through 02/28/2019 with an Original Estimated Cost of $229,200.00.
Signed Debra Matlock, Director UIC Purchasing
Vendor KARL STORZ Endoscopy-America Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $229,200.00 $0.00 $0.00 19 2
Federal $0.00 $0.00
Updates
To
Previously Filed
Emergency Purchases
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
18 Comptroller - Fiscal Officer, Office of the File Date: 12/13/2018
Latest Filing - 12/13/2018:
The Actual Total Cost of FY17, Qtr 4, Item# 2 is $43,356.21.
Original Filing - 04/11/2017: FY17, Qtr 4, Item# 2:
The existing contract was between the IOC and the vendor (JP Morgan Chase). In addition the Treasurer
has an existing contract expiring 12/31/2017, with the same vendor for the banking side of the contract.
The IOC created an RFP for review by the Treasurer in November 2016. The Treasurer recommended a
joint procurement could be used that would address both contracts and be more economical for the State.
The joint RFP was drafted but could not be posted or awarded until the IOC contract expired; therefore, an
emergency purchase is needed to extend the existing contract to coordinate with the Treasurer's
procurement and subsequent joint contract. This Emergency Purchase has an expected start date of
04/01/2017 through 06/30/2017 with an Original Estimated Cost of $50,000.00.
Signed Marvin Becker, Assistant Comptroller
Vendor JP Morgan Chase Bank Notary Date: 4/6/2017
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $50,000.00 $43,356.21 $43,356.21 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
19 Secretary of State, Office of the File Date: 10/4/2018
Latest Filing - 10/04/2018:
The Actual Total Cost of FY18, Qtr 3, Item# 2 is $108,663.50.
Original Filing - 01/31/2018: FY18, Qtr 3, Item# 2
BRiC Partnership, LLC, and a CORE Construction Inc. will design the implementation and water
management plan for the Illinois State Capitol Complex located in Springfield, Illinois. This emergency
condition was discovered the weekend of January 19, 2018 when results were received from Reliable
Environmental Solutions, Inc. for water tests taken in 10 locations of the State Capitol Complex after
repairs to a break in the domestic hot water piping system. The test results identified that the DNA of
“Legionellosis Pneumophila”, was present in three of the test samples taken. This includes design and
administration of a complex wide Water Management Plan. These actions will give us the tools needed to
control, prevent and manage the quality of our domestic water system in the State Capitol Complex. This
Emergency Purchase has a start date of 01/19/2018 with an Original Estimated Cost of $150,000.00.
Signed Michael Wojcik, Director
Vendor BRiC Partnership LLC & CORE Construction, Inc. Notary Date: 1/31/2018
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $150,000.00 $108,663.50 $108,663.50 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
20 Secretary of State, Office of the File Date: 10/4/2018
Latest Filing - 10/04/2018:
The Actual Total Cost of FY18, Qtr 3, Item# 3 is $250,000.00.
Original Filing - 01/31/2018: FY18, Qtr 3, Item# 3:
CORE Construction Inc. will provide open walls and ceilings to identify old galvanized plumbing; repair
openings; replacement of plumbing runs, risers and branches; other construction activities that will assist in
eliminating old, unused and abandoned pipes in buildings on the State Capitol Complex domestic water
system/s. This Emergency Purchase has a start date of 01/19/2018 with an Original Estimated Cost of
$250,000.00.
Signed Michael Wojcik, Director
Vendor CORE Construction Inc. Notary Date: 1/31/2018
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $250,000.00 $250,000.00 $250,000.00 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
21 Secretary of State, Office of the File Date: 10/4/2018
Latest Filing - 10/04/2018:
The Actual Total Cost of FY18, Qtr 3, Item# 1 is $72,774.21.
Original Filing - 01/31/2018: FY18, Qtr 3, Item# 1:
Reliable Environmental Solutions tested water in 10 locations on the State Capitol Complex after repairs
to a break in the domestic hot water piping solution. Tests identified that the DNA of “Legionellosis
Pneumophila”, the bacteria that can cause “Legionnaires’ Disease”, was present in three of the test
samples taken. The expenditure will include the collection of test water samples, the submittal of samples
collected for lab results, and the summary of the results. These actions will give us the tools needed to
control, prevent and manage the quality of our domestic water system in the State Capitol Complex. This
Emergency Purchase has a start date of 01/19/2018 with an Original Estimated Cost of $100,000.00.
Signed Michael Wojcik, Director
Vendor Reliable Environmental Solutions Notary Date: 1/31/2018
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $100,000.00 $72,774.21 $72,774.21 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
22 Central Management Services, Department of File Date: 11/28/2018
Latest Filing - 11/28/2018:
The Actual Total Cost of FY17, Qtr 3, Item# 1 is $87,581.55.
Second Filing - 11/28/2018: FY 17, Qtr 3, Item# 1:
An Emergency Purchase Extension was reported on November 28, 2018 stating an extension for dates
starting 06/30/2017 to 08/13/2017 at an additional estimated cost of $54,082.71, revising the total
estimated cost to $87,581.55.
Original Filing - 03/31/2017: FY 17, Qtr 3, Item# 1:
This emergency procurement will allow for the continuation of the Open Data Portal agreement for a 3-
month period beginning 04/01/2017 and ending 06/29/2017, which should provide the necessary time to
complete the current solicitation process for a new agreement. The Estimated Cost for this emergency
purchase is $33,498.84.
Signed Kylie Carter, Senior Purchasing Officer
Vendor Socrata Inc. Notary Date: 3/31/2017
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $33,498.84 $87,581.55 $87,581.55 $87,581.55 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
23 Innovation & Technology, Department of File Date: 12/3/2018
Latest Filing - 13/03/2018:
The Actual Total Cost of FY17, Qtr 3, Item# 2 is $34,960.00.
Original Filing - 03/31/2017: FY17, Qtr 3, Item# 2:
The resources are needed for the Information Security Program for a security breach. The Division of
Information Security does not have sufficient resources to fully address this incident. DoIT is acquiring
individuals with specialized skills who can fully analyze the events, identify further indicators of
compromise, determine root cause, recommend and implement specific processes to ensure that the attack
has been fully contained and reduce the risk of similar successful attacks and establish the appropriate
monitoring capabilities to reduce the impact of a similar future event. This Emergency Purchase has an
expected start date of 03/27/2017 through 06/26/2017 with an original estimated cost of $38,400.00 for
Levi, Ray & Shoup, and $57,200.00 for RL Canning Inc., making the Total Estimated Cost $95,600.00.
Signed Craig Holloway, Purchasing Officer
Vendor Levi, Ray & Shoup and RL Canning Inc. Notary Date: 3/30/2017
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $95,600.00 $34,960.00 $34,960.00 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
24 Innovation & Technology, Department of File Date: 12/10/2018
Latest Filing - 12/10/2018:
The Actual Total Cost of FY17, Qtr 4, Item# 4 is $32,038.14.
Original Filing - 06/30/2017: FY17, Qtr 4, Item# 4:
The conditions and circumstances requiring this emergency purchase, including reason for selection of the
particular contract are: This emergency procurement will allow for the continuation of the Environmental
Systems Research Institute, Inc. (Esri) agreement for a 90-day period beginning 07/01/2017 and ending
09/28/2017. The agreement will allow DoIT to purchase Esri sole source products which are used by
Natural Resources, Human Services and Transportation just to name a few. During the 90-day period DoIT
will conduct the appropriate research to be able to proceed with a new procurement, either a sole source
procurement, a competitive solicitation, or another appropriate procurement method. This Emergency
Purchase has an expected start date of 07/01/2017 through 09/28/2017 with an Original Estimated Cost of
$125,000.00.
Signed Chris Demeroukas, Purchasing Officer
Vendor Environmental Systems Research Institute, Inc. (Esri) Notary Date: 6/30/2017
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $125,000.00 $32,038.14 $32,038.14 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
25 Innovation & Technology, Department of File Date: 12/10/2018
Latest Filing - 12/10/2018:
The Actual Total Cost of FY17, Qtr 4, Item# 5 is $469,201.70.
Original Filing - 06/30/2017: FY17, Qtr 4, Item# 5:
The conditions and circumstances requiring this emergency purchase, including reason for selection of the
particular contract are: This emergency procurement will allow for the continuation of the Micro Focus
Software (formerly Novel) agreement for a 90-day period beginning 07/01/2017 and ending 09/28/2017.
The agreement will allow DoIT to purchase Novell products, maintenance and support which are used by
various agencies supported by DoIT. During the 90-day period DoIT will conduct the appropriate research
to be able to proceed with a new procurement, either a sole source procurement, a competitive
solicitation, or another appropriate procurement method. This Emergency Purchase has an expected start
date of 07/01/2017 through 09/28/2017 with an Original Estimated Cost of $500,000.00.
Signed Chris Demeroukas, Purchasing Officer
Vendor Micro Focus Software, Inc. Notary Date: 6/30/2017
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $500,000.00 $469,201.70 $469,201.70 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
26 Corrections, Department of File Date: 10/9/2018
Latest Filing - 10/09/2018:
The Actual Total Cost of FY18, Qtr 2, Item# 4 is $212,115.00.
Third Filing - 02/07/2018: FY18, Qtr 2, Item# 4:
An Emergency Purchase Statement was received on February 7, 2018, requesting an extension for dates
starting 02/24/2018 to 10/23/2018 at an additional estimated cost of $600,000.00 to Modern Optical,
making the revised estimated cost $963,000.00.
Second Filing - 01/30/2018: FY18, Qtr 2, Item# 4:
An Emergency Purchase Statement was received on January 30, 2018, requesting an extension for dates
starting 01/25/2018 to 02/23/2018 at an additional estimated cost of $240,000.00, making the revised
estimated cost $363,000.00.
Original Filing - 10/31/2017: FY 18, Qtr 2, Item# 4:
This is for any emergency situation to purchase eyeglass frames for Dixon Correctional Center's Industries
program. The previous contract ended on October 14, 2017, and the deadline for a renewal was missed.
This is a vital service to the Department of Corrections and other agencies that obtain eyeglasses from
Dixon Correctional Industries. This Emergency Purchase has an expected start date of 10/27/2017
through 01/25/2018 with an Estimated Cost of $13,000.00 to Solo Bambini, and an Estimated Cost of
$110,000.00 to Modern Optical.
Signed Jeffrey Schukai, State Purchasing Officer
Vendor Solo Bambini and Modern Optical Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $123,000.00 $963,000.00 $212,115.00 $212,115.00 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
27 Corrections, Department of File Date: 10/24/2018
Latest Filing - 10/24/2018:
The Actual Total Cost of FY18, Qtr 4, Item# 8 is $137,899.92.
Original Filing - 06/27/2018: FY18, Qtr 4, Item# 8:
This emergency procurement is for a hot water pipe that carries hot water from the heat plant to the
facility. This procurement includes removing concrete, digging the earth to expose the leaking pipe,
replacing the damaged section of pipe, testing the repair to ensure that the repair is sound, backfilling the
site with sand and gravel, and replacing the concrete which was originally. The contractor was on site
repairing the Heater Line when additional repair work was discovered. This Emergency Purchase has an
expected start date of 06/20/2018 through 09/19/2018 with an Original Estimated Cost of $140,597.00.
Signed Jeff Schukai, State Purchasing Officer
Vendor Mechanical, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $140,597.00 $137,899.92 $137,899.92 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
28 State Police, Illinois File Date: 11/14/2018
Latest Filing - 11/14/2018:
The Actual Total Cost of FY19, Qtr 1, Item# 3 is $222,171.02.
Original Filing 09/17/2018: FY 19, Qtr 1, Item# 3:
The Illinois State Police requires the repair of their Emergency Vehicle Operations Course Track in
Pawnee, Illinois. The project involves milling off two inches of the entire track surface and then
resurfacing it with two inches of the following mixture specifications: hot Mix Asphalt, N90 level of
compaction, IL 9.5 aggregate gradation, Mix E type of aggregate mix with slag being one of the required
components of the mix. Polymer SBS PG 70-22 liquid asphalt with less than 10% reclaimed asphalt used.
This Emergency Purchase has an expected start date of 09/14/2018 through 12/12/2018 with an Original
Estimated Cost of $254,532.75.
Signed Christophe Demeroukas, Agency Purchasing Officer
Vendor Truman L. Flatt & Sons Co., Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $254,532.75 $222,171.02 $222,171.02 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
29 Transportation, Department of File Date: 10/22/2018
Latest Filing - 10/22/2018:
An Emergency Purchase Extension was received on October 22, 2018 requesting an extension for dates
starting 10/22/2018 to 04/30/2019 at an additional estimated cost of $160,000.00 for Yoder Oil and
$160,000.00 for Grainco FS, Inc., revising the total estimated cost to $620,000.00.
Second Filing - 04/05/2018:
An Emergency Purchase Statement was received adding an additional vendor, Yoder Oil, Inc., for dates
03/30/2018 through 05/22/2018, at an additional estimated cost of $100,000, making the revised
estimated total at $300,000.00
Original Filing - 03/02/2018: FY18, Qtr 3, Item# 18:
This emergency contract will cover the operation yard locations for LaSalle, Yorkville, and Morris, IL and
for District 4. The vendors will provide diesel bulk fuel oil grade no. 1-D and no. 2-D. Vendors will also
provide the winter additive to treat diesel fuel. This Emergency Purchase has an expected start date of
02/23/2018 through 05/22/2018 with an Original Estimated Cost of $200,000.00.
Signed Aundra Williams, APO
Vendor Grainco FS, Inc., Sunrise FS and Yoder Oil Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $200,000.00 $620,000.00 $0.00 $0.00 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
30 Transportation, Department of File Date: 12/4/2018
Latest Filing - 12/04/2018:
The Actual Total Cost of FY19, Qtr 1, Item# 4 is $167,744.65.
Original Filing - 07/16/2018: FY19, Qtr 1, Item# 4:
A culvert failure was discovered that had caused extensive erosion and slope failure next to the roadway,
requiring deep excavation and slope repair beyond the abilities of State work forces. The work consists of
tree removal, earth excavation, slope stabilization, guardrail removal and re-erection, filling a three foot
by three foot box culvert and placing a 60 inch RCCP approximately 100 feet down the road. This project
is located on IL 78 approximately .06 miles north of Argo Fay Road in Carroll County. This Emergency
Purchase has an expected start date of 07/16/2018 through 10/13/2018 with an Original Estimated Cost of
$150,000.00.
Signed Kevin Marchek, Region 2 Engineer
Vendor Civil Constructors Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $150,000.00 $167,744.65 $167,744.65 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
31 Transportation, Department of File Date: 12/4/2018
Latest Filing - 12/04/2018:
The Actual Total Cost of FY19, Qtr 1, Item# 5 is $190,375.18.
Original Filing - 07/18/2018: FY19, Qtr 1, Item# 5:
An undermined slopewall was discovered that had slid down and is exerting pressure on the bridge pier,
causing a stability issue with the bridge. The existing piling has been driven to refusal; however, they are
not currently embedded far enough into the bedrock to withstand the stresses caused by this failure. The
contractor will be required to removed the failed slopewall, anchor into the existing bedrock, pour a
concrete encasement around the anchors and existing pier and replace the slopewall. Access is an issue due
to the deep and narrow terrain and dewatering is a concern. The work will be paid as time and materials and
the detour and traffic control will be provided by IDOT. This project is located on US 20 over Rush Creek
approximately 0.75 miles East of Logemann Road in Jo Daviess County. This Emergency Purchase has
an expected start date of 07/23/2018 through 10/20/2018 with an Original Estimated Cost of
$600,000.00.
Signed Kevin Marchek, Region 2 Engineer
Vendor Civil Constructors Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $600,000.00 $190,375.18 $190,375.18 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
32 Transportation, Department of File Date:
Latest Filing - 10/09/2018:
The Actual Total Cost of FY19, Qtr 1, Item# 6 is $294,477.49.
Original Filing - 08/13/2018: FY19, Qtr 1, Item# 6:
This emergency contract will cover the current construction projects at Forest Way Drive, Glencoe, IL,
Willow Road from Sherman to Patriot Rd., Lehigh Avenue from Devon Avenue to Touhy Avenue, IL 21
Milwaukee Avenue N. Palatine Road to Apple Road and North Palatine Road from Wolf to Sanders. These
construction projects are located within the same D1 region. The construction crew is mobilized to the
area and has already finished milling work on the first location. Asphalt must be placed to prevent traffic
safety issues. The cost to demobilize the crew and delay the project will result in a tremendous expenditure
of state funds and risk safety of the motoring public traveling through the area. The vendor will provide
the asphalt and prime for these projects. This Emergency Purchase has an expected start date of
08/09/2018 through 09/17/2018 with an Original Estimated Cost of $591,100.00.
Signed Aundra Williams, APO
Vendor Peter Baker & Sons Co. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $591,100.00 $294,477.49 $294,477.49 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
33 Transportation, Department of File Date: 11/26/2018
Latest Filing - 11/26/2018:
The Actual Total Cost of FY19, Qtr 1, Item# 7 is $7,223.00.
Original Filing - 09/10/2018: FY19, Qtr 1, Item# 7:
Immediate expenditure is necessary for repairs to State property to protect against further loss or damage.
The District had received a report of a "rough road" which prompted an inspection of the existing
pavement on I-64. The inspection found the pavement slab to be sunken and tilted and will require
emergency repairs to prevent potential harm to the motoring public, impacts to commerce, compromised
emergency responses and additional damage to State property. This Emergency Purchase has an expected
start date of 09/07/2018 through 12/05/2018 with an Original Estimated Cost of $7,223.00.
Signed Joseph Monroe, District 8 Operations Engineer
Vendor Foundation Supportworks by Woods Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $7,223.00 $7,223.00 $7,223.00 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
34 Capital Development Board File Date: 11/5/2018
Latest Filing - 11/02/2018:
An Emergency Purchase Extension was received extending GHR Engineers & Associates, Inc.'s contract
for dates 12/04/2018 to 06/30/2019. There was no additional cost reported.
Second Filing - 08/02/2018: FY 17, Qtr 1, Item# 16:
An Emergency Purchase Extension was received extending GHR Engineers & Associates, Inc.'s contract
not to exceed 153 days. There was no additional cost reported.
Original Filing - 07/29/2016: FY 17, Qtr 1, Item# 16:
The cooling system at the Administration Building of the Danville Correctional Center has failed and can
no longer be maintained. The unit is approximately 35 years old and all three compressors are no longer
functioning. The Administration Building houses management staff, the business office, records office,
armory, offender visiting room and the health care unit. The building is no longer being cooled causing a
potential threat to public safety, loss of or damage to state property and disruption in critical State
services. Arrangements are being made to temporarily move all inmates in the building to other locations.
An emergency purchase is necessary in order to expedite a design for the replacement of the cooling unit.
This vendor will provide an evaluation of the system, recommendations for solutions, including cost
estimates and lead times, and an expedited design and observation of the replacement of the cooling unit.
This vendor was chosen because they are familiar with and in close proximity to the site, and they have
extensive CDB project experience with positive results and can respond immediately to this request for
emergency services. This Emergency Purchase has an expected start date of 07/21/2016 through
10/18/2016 with an Original Estimated Cost of $30,000.00.
Signed Gus Behnke, Chief Fiscal Officer
Vendor GHR Engineers & Associates, Inc. Notary Date: 7/25/2016
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $30,000.00 $0.00 $0.00 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
35 Capital Development Board File Date: 10/12/2018
Latest Filing - 10/12/2018:
The Actual Cost for Farnsworth Group, Inc. is $150,798.75, bringing the Total Cost of FY17, Qtr 2,
Item# 8 is $482,828.75.
Third Filing - 09/26/18: FY17, Qtr 2, Item# 8:
An Emergency Purchase Statement was received on September 26, 2018 requesting an extension for
Farnsworth Group for dates starting 06/26/2018 to 12/31/2018 at an additional estimated cost of $0.00,
keeping the revised estimated cost for Farnsworth Group, Inc. at $98,233.00.
Second Filing - 07-13-2017: FY17, Qtr 2, Item# 8:
An affidavit was received reporting the Actual Total Cost paid to Union Roofing Co., Inc. at
$332,030.00. There remains an estimated cost $98,233.00 for Farnsworth Group, Inc.
Original Filing - 10/03/2016: FY17, Qtr 2, Item# 8:
The Fox Developmental Center has experienced numerous leaks as a result of a failed roofing system. The
maintenance staff has made several attempts at short term repairs to keep rain water from entering the
building, but the roofs continue to deteriorate causing interior damage to the building and the displacement
of residents and closure of rooms. The exterior porches have been closed as a result of the plaster ceilings
coming loose creating a safety concern for residents and staff. A portion of the front entrance decorative
terra cotta has fallen off the building and maintenance staff has built a protective covered walkway to
protect staff and visitors entering the building. Repairs are needed immediately in order to prevent further
damage to the building, to minimize serious disruption in critical state services and to protect against the
threat to public safety. Vendor has been selected to provide an abbreviated specification and observation of
construction for replacing approximately 22,628 square feet of roofing on two buildings, including
porches and connecting corridors and the replacement and repairs of missing terra cotta. This Emergency
Purchase has an expected start date of 09/22/2016 through 12/20/2016 with an Original Estimated Cost of
$250,000.00.
On November 15, 2016, an affidavit was received in the same filing quarter, adding Union Roofing Co.,
Inc. to this Emergency Purchase. The estimated cost for adding Union Roofing Co., Inc. is $1,030,330.00,
increasing the estimated cost to $1,280,330.00.
On November 28, 2016 an affidavit was received in the same filing quarter advising that the roof
replacement will now be done in 2 phases. Phase 1 of this project will perform necessary roof repairs on
the residential building only. Union Roofing Co., Inc.'s proposal for phase 1 is estimated at $335,500.00.
Phase 2 of this project will now be competitively bid. The new total estimated cost for completion of
phase 1 of this Emergency purchase is $585,500.00.
Signed Gus Behnke, Chief Fiscal Officer
Vendor Farnsworth Group, Inc. & Union Roofing Co., Inc. Notary Date: 9/22/2016
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
State $250,000.00 $430,271.00 $482,828.75 $482,828.75 19 2
Federal $0.00 $0.00
36 Capital Development Board File Date: 12/13/2018
Latest Filing - 12/13/2018:
The Actual Total Cost of FY18, Qtr 3, Item# 30 is $211,172.66 for Xcell Mechanical Services and
$79,930.00 for Kluber, Inc.
Second Filing - 09/04/2018: FY18, Qtr 3, Item# 30:
An Emergency Purchase Extension was received extending Kluber, Inc., and XCell Mechanical Services
contracts until 10/21/2018. There was no additional costs reported.
Original Filing - 02/05/2018: FY18, Qtr 3, Item# 30:
The Elgin Mental Health Center relies on (3) high pressure (150lb) coal converted to natural gas power
boilers to produce steam for heating, cooling, domestic hot water, dietary cooking and sanitation use. Two
of the 3 boilers are no longer operational as a result of leaking and various control failures. The facility
houses on average 360 civil and forensic patients. Additionally, other agencies utilize space at the campus
such as Family and Community Services, the Department of Corrections and the Office of Inspector
General. Should the only remaining operational boiler fail, the entire campus would be without heat and
hot water. Immediate repairs are necessary to protect against the threat to public health and safety as well
to minimize a serious disruption in critical state services. Kluber, Inc. was selected because of their
extensive and specialized knowledge in HVAC design and mechanical energy management systems. This
firm is located closest in proximity to the project site. Kluber has prior experience at the project location
and has performed well in previous projects at the site. Considering the time frames needed for the
negotiation and execution of an A/E contract, design and standard bidding procedures, repairs at the Elgin
Mental Health Center under the existing processes would likely not begin for several months. For this
reason, emergency purchases are necessary to ensure repairs to the boilers are conducted in an expedited
manner. Kluber will provide for assessment of existing conditions and provide recommendations for
various repairs and improvements to the Power Plant serving the site. XCell will provide labor and
material to repair the boiler. This Emergency Purchase has an expected start date of 02/13/2018 through
05/05/2018 with an Original Estimated Cost of $75,000.00 for Kluber, Inc., and an Original Estimated
Cost of $185,120.00 for XCell Mechanical Services.
Signed Chris Miles, Executive II
Vendor Kluber, Inc. and XCell Mechanical Services Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $260,120.00 $291,102.66 $291,102.66 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
37 Capital Development Board File Date: 9/29/2018
Latest Filing - 11/29/2018:
The Actual Total Cost of FY18, Qtr 4, Item# 28 is $19,440.00.
Second Filing - 08/29/2018: FY18, Qtr 4, Item# 28:
An Emergency Purchase Statement was received on August 29, 2018 requesting an extension for this
contract not to exceed 118 days. There was no additional cost reported.
Original Filing - 06/07/2018: FY 18, Qtr 4, Item #28:
The scope of work includes testing for asbestos containing materials, lead paint, and the presence of PCB's
in lighting ballasts. The scope also includes the creation of an asbestos management plan. This project has
a six month expedited design and construction schedule. Incorporated documents include the March 2009
Standard Documents for Construction & Supplement and the March 2009 Design and Construction Manual
& Supplemental. Services provided under this procurement should not exceed $50,000,00, which is a
place-holder prior to the negotiation of a Professional Services Agreement, without prior authorization
from the Capital Development Board in consultation with the Chief Procurement Office. This Emergency
Purchase has an expected start date of 06/07/2018 through 09/04/2018 with an Original Estimated Cost
of $50,000.00.
Signed Chris Miles, Executive II
Vendor Reliable Environmental Solutions, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $50,000.00 $19,440.00 $19,440.00 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
38 Capital Development Board File Date: 10/1/2018
Latest Filing - 11/29/2018:
On November 29, 2018, an Emergency Purchase Extension was received extending this contract from
12/13/2018 to 04/30/2019. There was no additional cost reported.
Second Filing - 10/01/2018: FY19, Qtr 1, Item# 9:
On October 1, 2018, an Emergency Purchase Extension was received extending this contract from
10/1/2018 to 12/31/2018. There was no additional cost reported.
Original Filing - 08/01/2018: FY19, Qtr 1, Item# 9:
The Department of Corrections requests that CDB procure a vendor to provide immediate temporary
repairs to Pontiac Correctional Center's North Cell House to prevent further loss or damage to the
facility. The temporary repairs are to address current and anticipated masonry failures in the structural
system of the facility in areas deemed most in need of repair based on a report provided by Hurst-Rosche,
Inc. A larger project to replace the roof, provide additional masonry repair and tucking has been
advertised. However, considering the time frames needed for design, bidding and award procedures,
immediate temporary repairs to address the most critical areas of failed masonry are needed. This
Emergency Purchase has an expected start date of 07/31/2018 through 10/28/2018 with an Original
Estimated Cost of $79,955.00.
Signed Chris Miles, Executive II
Vendor Vissering Construction Company Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $79,955.00 $0.00 $0.00 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
39 Capital Development Board File Date: 10/25/2018
Second Filing - 10/25/2018:
An Emergency Purchase Statement was received on October 25, 2018 requesting an extension for dates
starting 11/13/2018 to 03/31/2019, also stating the original estimated cost was $525,103.00.
Original Filing - 08/24/2018: FY19, Qtr 1, Item# 10: FY19, Qtr 1, Item# 10:
The Menard Correctional Center's South Inmate Dining Room has a failed roofing system, causing several
leaks throughout the building. The roofing system is beyond repair. The scope of work provides for
removing and replacing approximately 13,000 square feet of EPDM and removing approximately 7,000
square feet of shingle roofing and replacing it with standing seam metal roofing. The scope also provides
for replacing all attendant accessories, including trim, edge metal, gutters and downspouts. This Emergency
Purchase has an expected start date of 08/24/2018 through 11/21/2018 with an Original Estimated Cost
of $500,000.00.
Signed Chris Miles, Executive II
Vendor Joiner Sheet Metal & Roofing, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $500,000.00 $525,103.00 $0.00 $0.00 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
40 Capital Development Board File Date: 10/25/2018
Second Filing - 10/25/2018:
An Emergency Purchase Statement was received on October 25, 2018 requesting an extension for dates
starting 11/13/2018 to 02/25/2019, also stating the original estimated cost of $42,900.00 for WRF
Engineers and $300,000.00 for Pyramid Electric Contractors, Inc.
Original Filing - 08/29/2018: Fy19, Qtr 1, Item# 11:
A recent inspection of two buildings at Centralia Correctional Center has uncovered some very serious and
potentially life threatening safety issues concerning the electrical infrastructure. Of major concern is
missing ground wires, ground wires connected to the wrong terminals, equipment not bonded, and various
other code violations that pose a serious threat to the occupants and staff of the facility. The scope of the
work provides for inspecting and correcting grounding deficiencies throughout the facility. This
Emergency Purchase has an expected start date of 08/29/2018 through 10/26/2018 with an Original
Estimated Cost of $50,000.00 for WRF Engineers LLC and $300,000.00 for Pyramid Electrical
Contractors, Inc.
Signed Chris Miles, Executive II
Vendor WRF Engineers LLC and Pyramid Electrical Contractors, Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $350,000.00 $342,900.00 $0.00 $0.00 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
41 Capital Development Board File Date: 10/25/2018
Second Filing - 10/25/2018:
An Emergency Purchase Statement was received on October 25, 2018 requesting an extension for dates
starting 11/13/2018 to 05/22/2019 at an additional estimated cost of $0.00, keeping the revised estimated
cost at $1,672,000.00.
Original Filing - 09/14/2018: FY19, Qtr 1, Item# 12:
The scope of work provides for electrical and plumbing work to install a Programmable Logic Controller
and Supervisory Control Data Acquisition water monitoring system in designated areas of the Quincy
Veteran's Home. All work is in existing buildings. There is a limited amount of asbestos abatement work
included. This Emergency Purchase has an expected start date of 09/13/2018 through 12/11/2018 with an
Original Estimated Cost of $1,672,000.00.
Signed Chris Miles, Executive II
Vendor Brown Electric Construction Co. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $1,672,000.00 $0.00 $0.00 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
42 Capital Development Board File Date: 12/3/2018
Latest Filing - 12/03/2018:
The Actual Total Cost of FY19, Qtr 1, Item# 13 is $52,480.00.
Original Filing - 09/18/2018: FY19, Qtr 1, Item# 13:
The scope of services is to provide asbestos abatement work on the gymnasium floor and adjacent areas
that have been identified as having asbestos containing material that have loosened and become a hazard
to staff and residents at the Warrenville IYC. Incorporated contractual documents include the March 2009
Standard Documents for Construction and Supplement and the design and specification provided by the
A/E. This Emergency Purchase has an expected start date of 09/14/2018 through 12/12/2018 with an
Original Estimated Cost of $45,000.00 for Colfax Corporation and $15,000 for GSG Consultants, Inc..
Signed Chris Miles, Executive II
Vendor Colfax Corporation and GSG Consultants, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $60,000.00 $52,480.00 $52,480.00 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
43 Capital Development Board File Date: 11/29/2018
Latest Filing - 11/29/2018:
On November 29, 2018, an Emergency Purchase Extension was received extending this contract from
12/13/2018 to 05/31/2019. There was no additional cost reported.
Original Filing - 09/25/2018: FY19, Qtr 1, Item# 14:
Dixon Correctional Center: The scope of work consists of replacing the existing security air devices with
anti-ligature security devices in areas accessible to offenders, evaluating the performance of the existing
building air distribution systems, and providing recommendations to increase safety and comfort for all
occupants. Incorporated contractual documents include the March 2009 Standard Documents for
Construction & Supplement and the March 2009 Design and Construction Manual & Supplement. Services
provided under this procurement should not exceed $50,000.00, which is a place-holder prior to the
negotiation of a Professional Services Agreement, without prior authorization from the Capital
Development Board in consultation with the Chief Procurement Office. This Emergency Purchase has an
expected start date of 09/25/2018 through 12/23/2018 with an Original Estimated Cost of $50,000.00.
Signed Chris Miles, Executive II
Vendor O & N Engineering-Development, P.C. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $50,000.00 $0.00 $0.00 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
44 Toll Highway Authority, Illinois State File Date: 12/21/2018
Third Filing - 12/21/2018:
On December 21, 2018, a final cost statement was received reporting the Actual Total Cost expended for
dates 07/02/2018 through 10/01/2018 at $365,217.50.
Second Filing - 10/02/2018: FY 19, Qtr 1, Item# 15:
An Emergency Purchase Extension was received on October 2, 2018 requesting an extension for dates
starting 10/02/2018 to 03/31/2019 at an additional estimated cost of $300,000.00, revising the total
estimated cost to $1,000,000.00.
Original Filing - 07/03/2018: FY 19, Qtr 1, Item# 15:
Law Enforcement Systems LLC ("LES") successfully provided out-of-state registration retrieval services
for the Tollway via sole source contract through June 30, 2017 (IPB #22037863). The sole source
contract was necessary to mitigate risks as the Tollway transitioned to a new back-office system. Since
transitioning to the new system, the Tollway pursued a replacement contract via competitive bid which
was awarded on 8/21/17 (IPB #22040567). On 9/5/17, one of the six bidding vendors filed a protest with
the office of the Chief Procurement Officer. During this time, the Tollway processed two small purchase
contracts with LES to ensure business continuity. On 12/12/17, the Chief Procurement Officer issued a
letter denying the protest. On 12/20/17, the Tollway executed a contract with RGA Solutions LLC to
perform services under contract. On 1/10/18, the Tollway issued a 90-day emergency procurement with
LES (IPB#22041782) to ensure services continued until the new contract with RGA was up and running to
performance standards. After working with RGA for several months, it is now determined that RGA is
unable to provide the services that the IFB and resulting contract require. The Tollway must issue this
emergency contract in order to prevent a serious disruption in critical State services that affect the
collection of substantial State revenues. LES will use the license plate information provided by the Tollway
to gather registered vehicle owner information from the department of motor vehicles from United States
jurisdictions and Canadian provinces. LES then returns the registered vehicle information which includes
the name and address of the registered owner thus enabling the Tollway to pursue the violators for toll
collection, fees, and fines. Per policy, the Tollway must issue notices within 90-days of the violation or
they become ineligible for fines. Without these services in place, the Tollway will jeopardize $250,000 to
$450,000 in revenue per week. This Emergency Purchase has an expected start date of 07/02/2018
through 10/01/2018 with an Original Estimated Cost of $700,000.00.
Signed John Donato, Chief Procurement Office/APO
Vendor Law Enforcement Systems LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $700,000.00 $1,000,000.00 $365,217.50 $0.00 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
45 University of Illinois File Date: 3/16/2016
Latest Filing - 10/24/2018:
The Actual Total Cost of FY16, Qtr 2, Item# 30 is $4,304,134.95.
Second Filing - 03/16/2016: FY16, Qtr 2, Item# 30:
A letter was received on March 16, 2016 requesting an extension for dates starting 03/03/2016 to
08/11/2016. No additional monies were noted, leaving the original estimated cost at $2,321,640.00.
Original Filing - 12/14/2015: FY16, Qtr 2, Item# 30:
This emergency/quick purchase was required due to a situation in which immediate repairs were needed to
prevent further loss or damage to University property. CUPPA Hall is the home to the College of Urban
Planning and Public Administration and the building is used for teaching, research, and administrative
offices for faculty, staff, and students. It is essential for the College that the building be reoccupied prior to
first day of classes in August 2016. This affidavit supports the emergency purchase from Hayward Baker
for construction services necessary to protect University property, University of Illinois at Chicago
building CUPPA Hall located at 412 South Peoria Street, Chicago, from further loss or damage. Emergency
repairs to CUPPA Hall are necessary to remediate damage to the building that resulted from nearby
expressway work performed by the Illinois Department of Transportation (IDOT). This Emergency
Purchase has an expected start date of 12/10/2015 through 06/07/2016 with an Original Estimated Cost of
$2,321,640.00.
Signed Michael Bass, Sen. Assoc. Vice-President of Business
Vendor Hayward Baker Inc. Notary Date: 12/10/201
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $2,321,640.00 $4,304,134.95 $4,304,134.95 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
46 University of Illinois File Date: 11/29/2018
Second Filing - 11/29/2018:
An Emergency Purchase Extension was received on November 29, 2018 requesting an extension for dates
starting 12/29/2018 to 12/28/2019 at an additional estimated cost of $2,000,000.00, revising the total
estimated cost to $2,400,000.00.
Original Filing - 09/28/2018: FY19, Qtr 1, Item# 21:
The University awarded a contract for temporary staffing. This emergency/quick purchase was required due
to a situation in which immediate action was needed to prevent any disruption in University services. In
June 2013, the university issued awards to multiple vendors to provide temporary staffing to the
University of Illinois Hospital & Health Sciences System (UI Health) as a result of a competitive
procurement process - Request for Proposal #KRS091 for a three-year period, with two twelve-month
options to renew. The final renewal ended on June 30, 2018 and the current emergency JMG568 is set to
expire on September 29, 2018. UIC is currently in the final stages of completing RFP #KRS128 process to
select new vendors for FY 2019. New vendors have been identified and will be presented to the Board of
Trustees for approval at the September Board of Trustees meeting. Temporary funding is required during
the transition period. This Emergency Purchase has an expected start date of 09/30/2018 through
12/28/2018 with an Original Estimated Cost of $400,000.00.
Signed Debra Matlock, Director, UIC Purchasing
Vendor Maxim Staffing Solutions Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $400,000.00 $2,400,000.00 $0.00 $0.00 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
47 University of Illinois File Date: 11/29/2018
Second Filing - 11/29/2018:
An Emergency Purchase Extension was received on November 29, 2018 requesting an extension for dates
starting 12/29/2018 to 12/28/2019 at an additional estimated cost of $2,000,000.00, revising the total
estimated cost to $2,400,000.00.
Original Filing - 09/28/2018: FY19, Qtr 1, Item# 24:
The University awarded a contract for temporary staffing. This emergency/quick purchase was required due
to a situation in which immediate action was needed to prevent any disruption in University services. In
June 2013, the university issued awards to multiple vendors to provide temporary staffing as a result of a
competitive procurement process (Request for Proposal #KRS091) for a three-year period, with two
twelve-month options to renew. The final renewal ended on June 30, 2018 and the current emergency
#JMG566 is set to expire on September 29, 2018. UIC is currently in the final stages of completing RFP
#KRS128 process to select new vendors for FY 2019. New vendors have been identified and will be
presented to the Board of Trustees for approval at the September Board of Trustees meeting. Temporary
funding is required during the transition period. This Emergency Purchase has an expected start date of
09/30/2018 through 12/28/2018 with an Original Estimated Cost of $400,000.00.
Signed Debra Matlock, Director, UIC Purchasing
Vendor Staffing Team, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $400,000.00 $2,400,000.00 $0.00 $0.00 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
48 University of Illinois File Date: 11/29/2018
Second Filing - 11/29/2018:
An Emergency Purchase Extension was received on November 29, 2018 requesting an extension for dates
starting 12/29/2018 to 12/28/2019 at an additional estimated cost of $2,000,000.00, revising the total
estimated cost to $2,400,000.00.
Original Filing - 09/28/2018: FY19, Qtr 1, Item# 22:
The University awarded a contract for temporary staffing. This emergency/quick purchase was required due
to a situation in which immediate action was needed to prevent any disruption in University services. In
June 2013, the university issued awards to multiple vendors to provide temporary staffing to the
University of Illinois Hospital & Health Sciences System (UI Health) as a result of a competitive
procurement process - Request for Proposal #KRS091 for a three-year period, with two twelve-month
options to renew. The final renewal ended on June 30, 2018 and the current emergency #JMG564 is set to
expire on September 29, 2018. UIC is currently in the final stages of completing RFP #KRS128 process
to select new vendors for FY 2019. New vendors have been identified and will be presented to the Board of
Trustees for approval at the September meeting. Temporary funding is required during the transition
period. This Emergency Purchase has an expected start date of 09/30/2018 through 12/28/2018 with an
Original Estimated Cost of $400,000.00.
Signed Debra Matlock, Director, UIC Purchasing
Vendor Premier Staffing Source, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $400,000.00 $2,400,000.00 $0.00 $0.00 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
49 University of Illinois File Date: 11/29/2018
Second Filing - 09/28/2018:
An Emergency Purchase Extension was received on November 29, 2018 requesting an extension for dates
starting 12/29/2018 to 12/28/2019 at an additional estimated cost of $2,000,000.00, revising the total
estimated cost to $2,400,000.00.
Original Filing - 09/28/2018: FY19, Qtr 1, Item# 23:
The University awarded a contract for temporary staffing. This emergency/quick purchase was required due
to a situation in which immediate action was needed to prevent any disruption in University services. UIC
is currently working with Medical Staffing Network to provide critical, temporary personnel services to
the University of Illinois at Chicago (UIC) and UI Health. The vendor currently has 22 agency staff
working at both UIC and UI Health to provide clinical and non-clinical support. Current appointments
Med Lab Technicians and Histo Technicians in UI Health. The current emergency #JMG563 is set to
expire on September 29, 2018. UIC is currently in the final stages of completing RFP #KRS128 process to
select new vendors for FY 2019. New vendors have been identified and will be presented to the Board of
Trustees for approval at the September meeting. Temporary funding is required during the transition
period. This Emergency Purchase has an expected start date of 09/30/2018 through 12/28/2018 with an
Original Estimated Cost of $400,000.00.
Signed Debra Matlock, Director, UIC Purchasing
Vendor Cross Country Staffing Inc./Medical Staffing Network Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $400,000.00 $2,400,000.00 $0.00 $0.00 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018
50 University of Illinois File Date: 11/29/2018
Second Filing - 11/29/18:
An Emergency Purchase Extension was received on November 29, 2018 requesting an extension for dates
starting 12/29/2018 to 12/28/2019 at an additional estimated cost of $2,000,000.00, revising the total
estimated cost to $2,400,000.00.
Original Filing - 09/28/2018: FY19, Qtr 1, Item# 25:
The University awarded a contract for temporary staffing. This emergency/quick purchase was required due
to a situation in which immediate action was needed to prevent any disruption in University services. UIC
is currently working with the Salem Group to provide critical, temporary personnel services to the
University of Illinois at Chicago (UIC) and UI Health. The vendor currently has 24 agency staff working
at both UIC and UI Health to provide clinical and non-clinical support. Current appointments Customer
Service Assistants in UI Health. The current emergency #JMG565 is set to expire on September 29, 2018.
UIC is currently in the final stages of completing RFP #KRS128 process to select new vendors for FY
2019. New vendors have been identified and will be presented to the Board of Trustees for approval at the
September Board of Trustees meeting. Temporary funding is required during the transition period. This
Emergency Purchase has an expected start date of 09/30/2018 through 12/28/2018 with an Original
Estimated Cost of $400,000.00.
Signed Debra Matlock, Director, UIC Purchasing
Vendor Special Project Staffing by Salem Inc./Salem Group Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $400,000.00 $2,400,000.00 $0.00 $0.00 19 2
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2018 through December 31, 2018