LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019
1 Natural Resources, Department of File Date: 1/15/2019
Latest Filing - 03/22/2019:
A Final Cost Statement was received on March 22, 2019, reporting in the same filing quarter, that the
Actual Total Cost is $155,355.60.
Original Filing - 01/15/2019:
Emergency construction services. DNR is procuring the services of a contractor to complete backfilling
to remediate the collapse of an abandoned mine shaft on property owned by Hanson Aggregates Midwest,
LLC, and located on Taylorville Road, Nokomis, IL 62075. The shaft is located on the premises of
Hanson Material Service Nokomis Quarry. The objective of this emergency procurement is to abate a
hazardous condition that has developed due to an abandoned coal mine shaft collapse. The collapsed shaft
is approximately 10 ft. wide by 15 ft. long and extends to at least 536 ft. below ground surface. The
collapsed shaft is partially filled with water, and at last measurement the water level was approximately
484 ft. below ground surface. The shaft area has opened up to an approximate 20 ft. square opening at
ground surface. The mine operated in the Herrin coal seam to a mining depth of approximate 635 ft. with
the coal seam approximately 7.5 ft. thick. The scope of work will include the placement of aggregate and
concrete within the shaft to prevent additional collapse of the mine shaft, and to backfill the shaft to
ground surface. This Emergency Purchase has an expected start date of 01/14/2019 through 04/14/2019
with an Original Estimated Cost of $129,753.50.
Signed Clara Orrill, Assistant Agency Procurement Officer
Vendor Blankenship Construction Co. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $129,753.50 $155,355.60 $155,355.60 19 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019
2 Natural Resources, Department of File Date: 2/15/2019
Original Filing - 02/15/2019:
Vendor will perform swimming pool repairs including but not limited to: demolition and replacement of
water slide, replacement of several vacuum and pressure gauges, gate valves, butterfly valves, flow meters,
chlorine distribution systems, electrical boxes and filters. The chain link fence around the baby pool and
slide will be removed and replaced with a municipal grade fence. If these repairs and improvements are not
made, the pool will not be permitted to open this spring due to the threat to the public health and safety
of the users. Additionally, the pool is managed as a concession operation. If the pool cannot open, the
concession operation will be closed preventing the state from collecting revenue from the operation. The
contractor performing this work must be pre-qualified with the Illinois Department of Public Health. The
contractor is required to acquire a "Swimming Facility Construction Permit" and any other permits
required by IDPH for this project. This Emergency Purchase has an expected start date of 02/15/2019
through 05/15/2019 with an Original Estimated Cost of $175,000.00.
Signed Clara Orrill, Assistant Agency Procurement Officer
Vendor Endrizzi Contracting Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $175,000.00 $0.00 $0.00 19 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019
3 Natural Resources, Department of File Date: 3/4/2019
Second Filing - 03/06/2019:
On March 6, 2019, an Emergency Purchase Extension was received in the same filing quarter, reporting an
extension for dates starting 06/03/2019 to 03/31/2020 at an additional estimated cost of $1,625,000.00,
increasing the estimated cost to $3,000,000.00.
Original Filing - 03/04/2019:
DNR does not possess the resources or the time to change the permitting process to an in-person paper
copy process. As such, it is highly likely that hunters will become frustrated with the inability to get such
permit and begin hunting without the requisite permit increasing the chance of harm exponentially.
Without the immediate expenditure and contract to keep the electronic permitting system working, IDNR
could lose the entire permitting backbone as well as the associated data. The possible damage to IDNR
property, including environmental and inappropriately killed animals, would be dramatically increased.
The electronic permitting system currently has an extremely large amount of data tied into it. IDNR is
required to keep this data and said data is the subject of FOIA requests on a weekly basis. To not have a
current contract for electronic licensing would leave IDNR unable to access that data as required by statute
and regulations. It would also leave IDNR with no assurance that it would be able to access that data again
should a new/different vendor be located. This Emergency Purchase has an expected start date of
03/04/2019 through 06/02/2019 with an Original Estimated Cost of $1,375,000.00.
Signed Patricia Allen, APO
Vendor Sopris Holdings, LLC dba RA Outdoors, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $1,375,000.00 $3,000,000.00 $0.00 $0.00 19 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019
4 Natural Resources, Department of File Date: 3/6/2019
Original Filing 0 03/06/2019:
The Illinois Department of Natural Resources (IDNR) requires emergency services at the Hennepin Canal,
located in Bureau County, near Tiskilwa, Illinois. The Agency requires emergency services to install two
(2) earthen coffer dams, one upstream of the break and one downstream of the break within the canal.
Between the coffer dams, a 4-foot diameter culvert will be installed to divert the water around the breach
in the levee. The culvert will need to be several hundred feet long. Once the flow is by-passed around the
levee break, engineers can investigate the failure, obtain geotechnical borings and develop a long-term
solution to best repair the levee break. Once the embankment has been re-established, the trail shall be
restored atop the embankment. The construction contractor estimates the construction will be completed
in approximately 6-8 weeks. Engineering professional services will be provided by Willett Hofmann &
Associates Inc., of Dixon, Freeport and Moline, Illinois, to oversee the construction efforts, provide
technical support to IDNR engineers and the contractor and provide compaction tests of the earthen
embankment material. This Emergency Purchase has an expected start date of 03/06/2019 through
05/31/2019 with an Original Estimated Cost of $500,000.00 for Civil Constructors Inc. and $50,000.00
for Willett Hofmann & Associates, Inc..
Signed Clara Orrill, Assistant Agency Procurement Officer
Vendor Civil Constructors Inc. & Willett Hofmann & Associates, Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $550,000.00 $0.00 $0.00 19 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019
5 Natural Resources, Department of File Date: 12/3/2019
Original Filing - 03/12/2019:
DNR requires the services of a contractor to complete excavating and backfilling to remediate two
abandoned mine shaft depressions on property owned by Madison County Transit and located adjacent to
Watershed Trail between the trail intersection with Tower Avenue and Union Street in Edwardsville,
Illinois. The project will include limited site clearing and excavation at each shaft location, then
backfilling with concrete and stockpiled soils in a manner to create a stabilized condition. This Emergency
Purchase has an expected start date of 03/18/2019 through 06/14/2019 with an Original Estimated Cost of
Signed Karen Rueter, Contractual Procurement Administrator
Vendor Moniger Excavating, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $66,315.00 $0.00 $0.00 19 3
Federal $0.00 $0.00
6 Corrections, Department of File Date: 1/14/2019
Latest Filing - 03/10/2019:
The Actual Total Cost of this Emergency Purchase is $63,749.66.
Original Filing - 01/14/2019:
Stateville Facility operates off a three boiler system. Currently, two of the boilers are offline causing a
significant strain on the final operating boiler. Should the one operating boiler fail, there will be no hot
water for the facility. This Emergency Purchase has an expected start date of 01/10/2019 through
04/10/2019 with an Original Estimated Cost of $120,000.00.
Signed Jeffrey Schukai, State Purchasing Officer
Vendor Xcell Mechanical Services Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $120,000.00 $63,749.66 $63,749.66 19 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019
7 Corrections, Department of File Date: 1/28/2019
Original Filing - 01/28/2019:
On January 28, 2019, an Emergency Purchase Final Cost and Term Statement reporting an Actual Cost
$203,085.00, was received from IDOC for West Publishing Corporation. This Emergency Purchase was
for online access to law libraries to meet a Constitution mandate of Illinois Department of Corrections.
This emergency procurement covered dates 12/01/2018 to 12/31/2018. We did not receive an Original
Emergency Purchase Statement or Emergency Purchase Extensions for this Emergency Purchase.
Signed William Strahle, Procurement Manager
Vendor West Publishing Corp. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $203,085.00 $203,085.00 $203,085.00 19 3
Federal $0.00 $0.00
8 Corrections, Department of File Date: 2/6/2019
Original Filing - 02/06/2018:
ICI-IL River is running out of white and wheat flour for the production of various bakery items they
produce for customers. Currently, the bakery has enough flour to last until the second week in February.
The current CMS contract vendor will not supply product at the stated price differential. ICI needs this
product to continue providing bakery goods to customers at IDOC and other state agencies. The
emergency request will enable ICI-IL River enough inventory to produce items until the beginning of May
2019. This Emergency Purchase has an expected start date of 02/04/2019 through 05/1/2019 with an
Signed Jeff Schukai, State Purchasing Officer
Vendor Advanced Commodities Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $213,000.00 $0.00 $0.00 19 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019
9 Corrections, Department of File Date: 2/14/2019
Original Filing - 02/14/2019:
This emergency purchase is for the purchase of parts and labor to repair the sewer line leaks at Stateville
Correction Center. The sewer line leaks are causing sewage to leak into the yard. This Emergency
Purchase has an expected start date of 02/11/2019 through 05/13/2019 with an Original Estimated Cost of
Signed William Strahle, Procurement Manager
Vendor Austin Tyler Construction, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $120,000.00 $0.00 $0.00 19 3
Federal $0.00 $0.00
10 Corrections, Department of File Date: 2/14/2019
Original Filing - 02/14/2019:
Vienna Correctional Center currently has 2 heat exchangers, 2 water heaters and 2 variable drives that are
either inoperable or in very poor condition. These Items are need to provide heat to Vienna and hot water
to Vienna and Shawnee Correctional Center. This Emergency Purchase has an expected start date of
02/11/2019 through 03/11/2019 with an Original Estimated Cost of $150,000.00.
Signed Jeff Schukai, State Purchasing Officer
Vendor Heartland Mechanical Contractors Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $150,000.00 $0.00 $0.00 19 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019
11 Corrections, Department of File Date: 3/22/2019
Original Filing - 03/2/2019:
Illinois Correctional Industries was approached with an opportunity to purchase a limited supply of grilled
chicken breasts at a reduced price. This limited quantity will only be available at reduced price until the
supply runs out. This Emergency Purchase has an expected start date of 03/20/2019 through 06/17/2019
with an Original Estimated Cost of $418,320.00.
Signed David Papp, State Purchasing Officer
Vendor Good Source Solutions, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $418,320.00 $0.00 $0.00 19 3
Federal $0.00 $0.00
12 Transportation, Department of File Date: 2/5/2019
Latest Filing - 03/27/2019:
The Actual Total Cost of this Emergency Purchase is $42,792.61
Original Filing - 02/05/2019:
The district crews have made repairs to a pavement failure on I-55 Northbound just North of the Lake
Springfield Bridge and the repair has failed to hold up in traffic. We need to have a contractor make a
permanent repair. The work will include patching of interstate highway pavement and associated traffic
control. This Emergency Purchase has an expected start date of 02/05/2019 through 05/15/2019 with an
Original Estimated Cost of $75,000.00.
Signed Jeffrey South, Regional Engineer
Vendor Kinney Contractors, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $75,000.00 $42,792.61 $42,792.61 19 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019
13 Transportation, Department of File Date: 3/5/2019
Original Filing - 03/05/2019:
The contractor shall build a temporary runaround detour on IL 127 near Alto Pass to bypass a slope
failure. The runaround will be a single land road using temporary traffic signals to control the traffic. The
existing pavement in the failure area will be removed. This Emergency Purchase has an expected start date
of 03/05/2019 through 05/31/2019 with an Original Estimated Cost of $500,000.00.
Signed Keith Roberts, Acting Region 5 Engineer
Vendor Samron Midwest Contracting, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $500,000.00 $0.00 $0.00 19 3
Federal $0.00 $0.00
14 Transportation, Department of File Date: 3/6/2019
Original Filing - 03/06/2019:
EZ Street Premium Cold is a polymer-modified cold asphalt guaranteed to permanently repair potholes,
utility cuts, overlays, and edge repairs in asphalt or concrete. EZ Street is currently being used by State
DOT's across the country in bulk form. This product is not on contract and reduces the repeat repair of
pot holes in the winter months. This Emergency Purchase has an expected start date of 03/05/2019
through 05/31/2019 with an Original Estimated Cost of $130,000.00.
Signed Aundra Williams, APO
Vendor Christ Bros. Products, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $130,000.00 $0.00 $0.00 19 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019
15 Transportation, Department of File Date: 3/15/2019
Original Filing - 03/15/2019
The Contractor will repair the deteriorating section of I-74 in Peoria County. The safety of vehicles
changing lanes is compromised as motorists may not be able to see the transition from previous repairs to
the current decayed sections. Night time driving is particularly hazardous due to lack of striping. The
contractor will mill, do base prep and pave. Since asphalt plants are currently shut down for the winter,
prior to starting the actual construction work the contractor will need to open an asphalt plant including
calling in workers. This Emergency Purchase has an expected start date of 03/15/2019 through
06/12/2019 with an Original Estimated Cost of $1,500,000.00.
Signed Kensil Granett, Region 3 Engineer
Vendor Advanced Asphalt Co. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $1,500,000.00 $0.00 $0.00 19 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019
16 Veterans Affairs, Department of File Date: 1/25/2019
Second Filing - 03/20/2019:
An Emergency Purchase Extension was received in the same filing quarter requesting an extension for
dates starting 04/27/2019 to 07/25/2019 at an additional estimated cost of $135,000.00, revising the total
estimated cost to $270,000.00.
Original Filing - 01/25/2019:
The Illinois Department of Veterans' Affairs - LaSalle Home does not have an On-Site Pharmacy and
needs to contract out with a Vendor to ensure continued Pharmaceutical operations at the Home. This
Vendor was the vendor who was awarded the contract under a previous competitive solicitation. At the end
of that contracted term, a Purchase of Care procurement was incorrectly authorized and will be canceled.
This emergency contract will allow the Agency time to properly procure a new competitive contract for
the Home. This emergency contract will be canceled when the new competitively bid contract is in place.
The Vendor shall provide Pharmacy services that include dispensing medications and intravenous solutions
in accordance with all applicable local, state and federal laws and regulations. Provide staff including a
Pharmacist that is on call 24 (Twenty-Four) hours a day, make months rounds to review charts and proper
documentation. Vendor shall also provide HIPPA compliant Facsimile Machines to safely send and
receive confidential information and lockable Medication Carts to store medication for use at the Home.
Vendor shall also keep the Home informed of all medical issues concerning medications prescribed to
residents of the Home. This Emergency Purchase has an expected start date of 01/26/2019 through
04/26/2019 with an Original Estimated Cost of $135,000.00.
Signed Frederick Murphy, Agency Procurement Officer
Vendor Enloe Drugs LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $135,000.00 $270,000.00 $0.00 $0.00 19 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019
17 Capital Development Board File Date: 1/25/2019
Second Filing - 02/13/2019:
An Emergency Purchase Extension was received on February 13, 2019, in the same filing quarter,
requesting an extension for dates starting 04/23/2019 to 08/31/2019 at an additional estimated cost of
$0.00, keeping the original estimated cost of $234,000.00.
Original Filing - 01/25/2019:
The scope of work consists of replacing the existing security air devices with anti-ligature security devices
in areas accessible to offenders. Incorporated contractual documents include the March 2009 Standard
Documents for Construction & Supplement, design specifications provided by the A/E of record and
approved by CDB, and Loescher Heating & Air Conditioning Company's quote submitted on January 24,
2019. Services provided under this procurement should not exceed $234,000.00, without prior
authorization from the Capital Development Board in consultation with the Chief Procurement Office.
This Emergency Purchase has an expected start date of 01/24/2019 through 04/23/2019 with an Original
Estimated Cost of $234,000.00.
Signed Chris Miles, Executive II
Vendor Loescher Heating & Air Conditioning company Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $234,000.00 $0.00 $0.00 19 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019
18 Capital Development Board File Date: 2/4/2019
Fourth Filing - 04/16/2019:
On April 16, 2019, CDB issued an Emergency Purchase Extension for dates through 04/30/2020 with an
estimated cost of $100,000.00 for Nest Builders, Inc. and $100,000.00 for Chas F. Bruckner & Sons, Inc.
Third Filing - 02/28/2019:
On March 28, 2019, CDB issued a revision to the Emergency Purchase stating for dates 2/4/2019 through
05/04/2019 with an estimated cost of $100,000.00 for Nest Builders, Inc. and $200,000.00 for Chas F.
Bruckner & Sons, Inc.
Second Filing - 02/11/2019:
On February 11, 2019, a second vendor was included for this emergency purchase. Chas F. Bruckner &
Sons, Inc. will provide installation of new flush hydrants and point-of-use mixing valves. In addition, point
of entry filtration needs to be added to filter bacteria from the water, goose-neck faucets need to be added
to sinks to facilitate the implementation of PALL filter devices and maintain the plumbing code standards.
"Hot taps" are required to boost disinfection of the incoming water and bolus injection cart equipment.
Also requested, is installation of point of use filters on water fixtures, and an underground utility locater is
needed to identify and terminate dead leg plumbing. Incorporated documents include the March 2009
Standard Documents for Construction & Supplement and the design and specifications provided by the A/E
of record and approved by CDB. This vendor has an expected start date of 02/11/2019 through
05/04/2019 with an Original Estimated Cost of $100,000.00, increasing the Revised State Estimate to
$350,000.00
Original Filing - 02/04/2019:
On January 8, 2019, a sole case of Legionellosis was detected in a resident who lived at the Manteno
Veterans' Home. The Department of Veterans’ Affairs requests that the Capital Development Board
procure vendors under emergency purchases to provide various upgrades to the facility's water distribution
system to alleviate further cases of Legionellosis. The scope of work provides for installing new flush
hydrants and point-of-use mixing valves. In addition point of entry filtration needs to be added to filter
bacterial from the water, goose-neck faucets need to be added to sinks to facilitate the implementation of
PALL filter devices and maintain the plumbing code standards. "Hot taps" are required to boost
disinfection of the incoming water and bolus injection cart equipment. Also requested is installation of
point of using filters on water fixtures, and an underground utility locater is needed to identify and
terminate dead leg plumbing. Incorporated documents include the March 2009 Standard Documents for
Construction & Supplement and the March 2009 Design and Construction Manual & Supplement. This
Signed Chris Miles, Executive II
Vendor Nest Builders, Inc. & Chas F. Bruckner & Son, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $250,000.00 $500,000.00 $0.00 $0.00 19 3
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019
Emergency Purchase has an expected start date of 02/01/2019 through 05/01/2019 with an Original Federal $0.00 $0.00
19 Capital Development Board File Date: 2/4/2019
Second Filing - 03/21/2019:
An Emergency Purchase Extension was received on March 21, 2019, requesting an extension for dates
starting 04/09/2019 to 10/31/2019 at an additional estimated cost of $0.00, keeping the revised estimated
cost at $250,000.00.
Original Filing - 02/04/2019:
The Illinois Department of Corrections is requesting the Capital Development Board’s assistance in
seeking an emergency procurement for the expedited repair of the electrical system in the residential
housing unit #2 at Big Muddy Correctional Center. Recently the electrical system in this housing unit has
become noticeably faulty, which has put the Department’s operations in jeopardy. The scope of work will
be to conduct an assessment of the electrical in residential units R1, R2, R3 and R4 and to complete the
design work for replacing all of the underground wiring for lights, receptacles and other miscellaneous loads
using new conduits above grade in residential unit R2. If the assessments determine that this work is also
necessary in residential units R1, R3 and R4, it may be included in this project. Incorporated documents
include the March 2009 Standard Documents for Construction & Supplement and the March 2009 Design
and Construction Manual & Supplement. This Emergency Purchase has an expected start date of
02/04/2019 through 05/04/2019 with an Original Estimated Cost of $250,000.00.
Signed Chris Miles, Executive II
Vendor McCoy and Howard Consulting Engineers, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $250,000.00 $0.00 $0.00 19 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019
20 Capital Development Board File Date: 2/7/2019
Second Filing - 03/21/2019:
An Emergency Purchase Extension was received on March 21, 2019, requesting an extension for dates
starting 04/09/2019 to 10/31/2019 at an additional estimated cost of $0.00, keeping the revised estimated
cost at $1,312,000.00.
Original Filing - 02/07/2019:
Illinois Department of Corrections is requesting the Capital Development Board's assistance in seeking an
emergency procurement for the expedited repair of the electrical system in the residential housing unit #2
at Big Muddy Correction Center. Recently the electrical system in this housing unit has become noticeable
faulty, which has put the Department's operations in jeopardy. The scope of work will be to provide
construction services for replacing all of the underground wiring for lights, receptacles and miscellaneous
loads using new conduits above grade in residential unit R2. This Emergency Purchase has an expected start
date of 02/0/2019 through 05/04/2019 with an Original Estimated Cost of $1,3120,000.00.
Signed Chris Miles, Executive II
Vendor F. W. Electric, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $1,312,000.00 $0.00 $0.00 19 3
Federal $0.00 $0.00
21 University of Illinois File Date: 2/8/2019
Original Filing - 02/08/2019:
The University awarded a contract for Campus Laundry and Uniform Rental Services. This
emergency/quick purchase was required due to a situation in which immediate action was needed to prevent
any disruption in University services. This Emergency Purchase has an expected start date of 02/07/2019
through 05/08/2019 with an Original Estimated Cost of $60,000.00.
Signed Bradley Henson, Director
Vendor Clean Uniform Company Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $60,000.00 $0.00 $0.00 19 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019
22 University of Illinois File Date: 2/22/2019
Original Filing - 02/22/2019:
Wheeler Construction will be utilized as the general contractor to repair and replace the surface finishes
affected from copious amounts of mold in multiple townhouses units on campus. After the mold has been
remediated from the spaces, Wheeler Construction will correct the construction deficiencies that lead to
the mold growth as well as repair drywall, base, wet timber framing, floor preparation/sealing, and kitchen
cabinetry as applicable in each unit. This will be paid through AFS R&R Funds. This Emergency Purchase
has an expected start date of 03/18/2019 through 04/19/2019 with an Original Estimated Cost of
Signed Keith Stewart, Director of Construction
Vendor Wheeler Construction Company, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $115,000.00 $0.00 $0.00 19 3
Federal $0.00 $0.00
23 University of Illinois File Date: 2/28/2019
Original Filing - 02/28/2019:
Calhoun floors will be reinstalling underlayment and floor finish systems throughout the mold affected
town homes in their entirety. This Emergency Purchase has an expected start date of 03/18/2019 through
04/19/2019 with an Original Estimated Cost of $105,000.00.
Signed Keith Stewart, Director of Construction
Vendor Calhoun's Mohawk Floors Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $105,000.00 $0.00 $0.00 19 3
Federal $0.00 $0.00
Updates
To
Previously Filed
Emergency Purchases
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019
24 Natural Resources, Department of File Date: 1/31/2019
Latest Filing - 01/31/2019:
The Actual Total Cost of FY18, Qtr 2, Item# 3 is $151,831.24 for Environmental Consultants, LLC and
$399,984.00 for GenCorp Services.
Second Filing - 02/14/2018: FY18, Qtr 2, Item# 3:
An Emergency Purchase Statement was received on February 14, 2018 requesting an extension for dates
starting 03/01/2018 to 11/30/2018 reporting an additional estimated cost of $0.00, keeping the revised
estimated cost at $480,000.00.
Original Filing - 12/04/2017: FY18, Qtr 2, Item# 3:
DNR required an emergency procurement to eliminate the public safety hazard due to microbial growth
inside the facility of Wayne Fitzgerrell State Recreation Area Resort complex. Environmental
Consultants, LLC was hired at a cost of $80,000.00, to perform an environmental assessment and
GenCorp Services was hired at a cost of $400,000.00, to remove the microbial contamination of moisture-
damaged and microbial impacted building materials, HVAC systems, equipment, fixtures and furnishings
within the resort complex. This Emergency Purchase has an expected start date of 12/01/2017 through
02/28/2018 with an Original Estimated Cost of $480,000.00.
Signed Andrew Henning, State Purchasing Officer
Vendor Environment Consultants, LLC & GenCorp Services Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $480,000.00 $551,815.24 $551,815.24 19 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019
25 Natural Resources, Department of File Date: 2/26/2019
Latest Filing - 02/26/2019:
The Actual Total Cost of FY18, Qtr 3, Item# 7 is $1,641,310.43.
Second Filing - 06/12/18: FY18, Qtr 3, Item# 7:
An Emergency Purchase Statement was received on June 12, 2018 requesting an extension for dates
starting 06/14/2018 to 03/31/2019 at an additional estimated cost of $1,765,800.00, making the revised
estimated cost at $3,503,200.00.
Original Filing - 03/16/2018: FY18, Qtr 3, Item# 7:
Department of Natural Resources required an emergency procurement to pump cement grout into the
abandoned mine underneath Wolf Branch School. Mine subsidence has damaged the school building and
made the building unsafe for students and teachers. The vendor will pump cement grout into the abandoned
mine to stop the subsidence movements and stabilize the building structure. The Abandoned Mined Lands
Reclamation Division receives federal dollars for the sole purpose of eliminating mine related public health
and safety hazards. The U.S. Department of the Interior, Office of Surface Mining has declared the site an
AML emergency. If the State does not make this emergency procurement, the public safety hazard will
remain and unexpended AMLRD funds will be returned to the federal government. This Emergency
Purchase has an expected start date of 03/15/2018 through 06/13/2018 with an Estimated Cost of
$1,737,400.00
Signed Andrew Hennig, State Purchasing Officer
Vendor Howard Concrete Pumping Co., Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $1,737,400.00 $3,503,200.00 $1,641,310.43 $1,641,310.43 19 3
Federal $1,737,400.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019
26 Natural Resources, Department of File Date: 1/31/2019
Latest Filing - 01/31/2019:
The Actual Total Cost of FY18, Qtr 3, Item# 8 is $173,000.00.
Original Filing - 03/30/2018: FY18, Qtr 3, Item# 8:
The Department of Natural Resources is entering into an emergency service contract for the remediation
of mold from the hotel building at the Wayne Fitzgerrell State Recreational Area Resort complex. The
complex is typically operated as a leased concession and is a source of revenue to the State. However, the
resort complex is currently closed for operation due to the potential health risks related to microbial
growth. If IDNR does not proceed with this procurement, the facility will remain closed due to associated
health risks to employees and visitors and the building structures will continue to degrade. This Emergency
Purchase has an expected start date of 03/22/2018 through 06/18/2018 with an Original Estimated Cost of
$173,00.00.
Signed Clara Orrill, Assistant APO
Vendor CENPRO Services, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $173,000.00 $173,000.00 $173,000.00 19 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019
27 Natural Resources, Department of File Date: 1/31/2019
Latest Filing - 01/31/2019:
The Actual Total Cost of FY18, Qtr 3, Item# 9 is $108,325.00.
Second Filing - 06/12/2018: FY18, Qtr 3, Item# 9:
An Emergency Purchase Statement was received on June 12 2018 requesting an extension for dates
starting 06/22/2018 to 08/31/2018 at an additional estimated cost of $0.00, keeping the revised estimated
cost at $108,325.00.
Original Filing - 03/30/2018: FY18, Qtr 3, Item# 9:
The Department of Natural Resources will procure emergency services to replace the irrigation pump for
the golf course at Eagle Creek State Park. The original pump is 30 years old and has failed. An inspection
of the pump has determined that it would not be economically feasible to rebuild the pump due to the cost
to rebuild it and the uncertainty of how long it would operate and the fact that the work would not be
warranted. It is in the best interest of the State to replace the pump. This Emergency Purchase has an
expected start date of 03/27/2018 through 06/22/2018 with an Original Estimated Cost of $108,325.00.
Signed Clara Orrill, Assistant APO
Vendor ProPump & Controls Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $108,325.00 $108,325.00 $108,325.00 19 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019
28 Natural Resources, Department of File Date: 3/22/2019
Latest Filing - 03/10/2019:
The Actual Total Cost of FY18, Qtr 4, Item# 4 is $157,500.00.
Second Filing - 06/12/2018: FY18, Qtr 4, Item# 4
An Emergency Purchase Statement was received on June 12, 2018 requesting an extension for dates
starting 07/10/2018 to 06/30/2019 at an additional estimated cost of $0.00, keeping the revised estimated
cost at $195,000.00.
Original Filing - 04/11/2018: FY18, Qtr 4, Item# 4:
Emergency construction services are required in order to stabilize a home in imminent danger of
catastrophic collapse. Contractor shall detach the structure from its foundation, re-level the structure and
support the house on steel beams. The residence is located in Benld, IL, Macoupin County. The
Abandoned Mined Lands Reclamation Division (AMLRD) receives federal grant funding for the sole
purpose of eliminating mine related public health and safety hazards. The U.S. Department of the Interior,
Office of Surface Mining has declared this site an AML emergency. If the State does not make this
emergency procurement, the public safety hazard will remain and unexpended AMLRD funds will be
returned to the federal government. This Emergency Purchase has an expected start date of 04/12/2018
through 07/09/2018 with an Original Estimated Cost of $195,000.00.
Signed Andrew Henning, State Purchasing Officer
Vendor EHM Consulting LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $157,500.00 $157,500.00 19 3
Federal $195,000.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019
29 Natural Resources, Department of File Date: 1/31/2019
Latest Filing - 01/31/2019:
The Actual Total Cost of FY18, Qtr 4, Item# 6 is $109,330.00.
Original Filing - 05/29/2018: FY18, Qtr 4, Item# 6:
Emergency Construction Services are required for the demolition of the Windjammer Boatel located
within the Wayne Fitzgerrell State Recreational Area Resort. The Boatel in question has been undergoing
mold remediation, during this process it was discovered that much of the underlying structure was rotten.
The Agency hired a structural engineer to perform an analysis of the structure, their findings were that
there was a severe amount of dry rot and deteriorated structural members. The Agency has determined
that even though the Resort is closed to the Public, there remains a threat to public safety due to the
instability of the Boatel Structure. The Boatel is located on land/water, it is uncertain as to whether the
structure could withstand high winds/strong storms. It is possible that pieces of the structure could be
thrown into the water into the paths of unsuspecting boaters or on to pedestrians seeking shelter on land.
The boat docks are located 100 ft. from the structure in question and remain open to lake access only,
however, the boat ramp is 300 ft. from the structure and remains open to the public. This Emergency
Purchase has an expected start date of 05/24/2018 through 08/22/2018 with an Original Estimated Cost of
$120,000.00.
Signed Robert Appleman, Director Office of Realty & Capital Plan
Vendor Lake Contracting Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $120,000.00 $109,330.00 $109,330.00 19 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019
30 Natural Resources, Department of File Date: 3/22/2019
Latest Filing - 03/22/2019:
The Actual Total Cost of FY19, Qtr 2, Item# 3 is $119,943.09.
Original Filing - 11/29/2018: FY19, Qtr 2, Item# 3:
DNR is procuring the services of a contractor to complete backfilling to remediate the collapse of an
abandoned mine shaft on property owned by the Village of Colfax and located of East Fifer Street, Colfax,
IL 61728. The existing collapsed area is approximately 18 ft. to 21 ft. in diameter and extends to at least
60 ft. below ground surface. The shaft collapse is water filled and the water level is approximately 11 ft.
below ground surface. The mine operated in the Danville coal seam to a mining depth of 400 ft. with the
coal seam approximately 5.5 ft. thick. Initial measurements shortly after the collapse occurred indicated
the shaft was open to a depth greater than 200 ft. Subsequent measurements suggest the shaft has filled or
clogged near the 60 ft. depth. The scope of work will include the placement of concrete within the shaft
to prevent additional collapse of the mine shaft. Should concrete placement cause the shaft to re-open
beyond the 60 ft. depth, granular fill will be placed in the shaft in addition to placement of concrete. Soil
fill will be placed near ground surface after backfilling the shaft with concrete and/or granular fill. The
Contractor shall be responsible for securing the work site to protect the public from accessing the open pit
and/or shaft. Water pumped from the shaft shall be directed to ground surface at least 50 ft. away from
the shaft to avoid saturating the soils surrounding the shaft opening. The Contractor shall prevent harmful
substances, such as acid water, from entering public or private waters.” This Emergency Purchase has an
expected start date of 11/26/2018 through 02/22/2019 with an Original Estimated Cost of $157,085.00.
Signed Clara Orrill, Assistant Agency Procurement Officer
Vendor United Contractors Midwest Incorporated Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $157,085.00 $119,943.09 $119,943.09 19 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019
31 Military Affairs, Department of File Date: 1/15/2019
Latest Filing - 01/15/2019:
The Actual Total Cost of FY19, Qtr 2, Item# 4 is $159,500.00.
Original Filing - 10/26/2018: FY19, Qtr 2, Item# 4:
Install L.E.S. HFR-70-XSB4 70 H.P Scotch Box Steam Boiler rated at 2,820,000 BTU input and
2,345,000 BTU output with an 83% efficiency rating to replace non functioning boiler. This Emergency
Purchase has an expected start date of 10/23/2018 through 12/31/2018 with an Original Estimated Cost of
Signed Leesa Mays, Agency Procurement Officer
Vendor Corrigan Company Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $132,500.00 $159,500.00 $159,500.00 19 3
Federal $0.00 $0.00
32 Transportation, Department of File Date: 2/4/2019
Latest Filing - 02/04/2019:
The Actual Total Cost of FY19, Qtr 2, Item# 6 is $104,395.00.
Original Filing - 12/06/2018: FY19, Qtr 2, Item# 6:
Immediate expenditure is necessary for repairs to State property to protect against further loss and
damage. The existing metal roof of one of our main buildings at the Taylorville Maintenance Yard was
damaged by the recent tornado along with a few other minor items within the limits of the facility. This
Emergency Purchase has an expected start date of 12/05/2018 through 03/04/2019 with an Original
Signed Jeffrey South, Region Four Engineer
Vendor CAD Construction, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $150,000.00 $104,395.00 $104,395.00 19 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019
33 Capital Development Board File Date: 2/8/2019
Third Filing - 02/08/2019:
An Emergency Purchase Extension was received extending this contract to 05/31/2019. There was no
additional cost reported.
Second Filing - 09/12/2018: FY18, Qtr 4, Item# 25:
An Emergency Purchase Extension was received extending this contract to 01/31/2019. There was no
additional cost reported.
Original Filing - 05/17/2018: FY18, Qtr 4, Item# 25:
The 2nd District Appellate Court Building has a ballasted membrane roof that is leaking in several areas
after each rain and snow. Repairs have been attempted, but leaks are still occurring and are damaging
interior surfaces and furnishings. The roof needs to be replaced as soon as possible in order to protect the
interior surfaces and furnishings of the building as well as certain structural elements as there are visible
cracks in various windows as a result of rusting structural components. This Emergency Purchase has an
expected start date of 05/17/2018 through 08/11/2018 with an Original Estimated Cost of $30,000.00.
Signed Chris Miles, Executive II
Vendor Batir Architecture Ltd. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $30,000.00 $0.00 $0.00 19 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019
34 Capital Development Board File Date: 3/5/2019
Third Filing - 03/05/2019:
An Emergency Purchase Extension was received on March 5, 2019, requesting an extension for dates
starting 04/02/2019 to 07/31/2019 with an increased estimated cost of $1,417,210.00
Second Filing - 08/29/2018:
An Emergency Purchase Statement was received on August 29, 2018 requesting an extension for this
contract not to exceed 269 days. There was no additional cost reported.
Original Filing - 06/07/2018: FY18, Qtr 4, Item# 27:
The scope of work provides for correcting identified code violations and making basic improvements to
allow the Illinois Department of Veterans' Affairs to occupy the building as quickly as possible. Asbestos
abatement may be required. This project has a six month expedited design and construction schedule and
will require substantial on-site observation in order to monitor construction progress and cost.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and
the March 2009 Design and Construction Manual & Supplement. This Emergency Purchase has an
expected start date of 06/2018 through 09/04/2018 with an Original Estimated Cost of $900,000.00.
Signed Chris Miles, Executive II
Vendor DLR Group, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $900,000.00 $1,417,210.00 $0.00 $0.00 19 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019
35 Capital Development Board File Date: 3/5/2019
Third Filing - 03/05/2019:
An Emergency Purchase Extension was received on March 5, 2019, requesting an extension for dates
starting 04/02/2019 to 07/31/2019 with a revised estimated cost of $24,809,000.00
Second Filing - 08/29/2018:
An Emergency Purchase Statement was received on August 29, 2018 requesting an extension for this
contract not to exceed 238 days. There was no additional cost reported.
Original Filing - 06/11/2018: FY18, Qtr 4, Item# 29:
The scope of work provides for correcting identified code violations and making basic improvements to
allow the Illinois Department of Veterans' Affairs to occupy the building at 720 Sycamore Street in
Quincy, Illinois as directed by the Architect/Engineer of record. Asbestos abatement may be required. This
project has a six month expedited design and construction schedule. Incorporated documents include the
March 2009 Standard Documents for Construction & Supplement and the March 2009 Design and
Construction Manual & Supplement. This Emergency Purchase has an expected start date of 06/11/2018
through 09/04/2018 with an Original Estimated Cost of $6,000,000.00.
Signed Chris Miles, Executive II
Vendor River City Construction LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $6,000,000.00 $24,809,000.00 $0.00 $0.00 19 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019
36 Capital Development Board File Date: 2/28/2019
Latest Filing - 0/10/2019:
The Actual Total Cost of FY19, Qtr 1, Item# 10 is $601,602.24.
Second Filing - 10/25/2018: FY19, Qtr 1, Item# 10:
An Emergency Purchase Statement was received on October 25, 2018 requesting an extension for dates
starting 11/13/2018 to 03/31/2019, also stating the original estimated cost was $525,103.00.
Original Filing - 08/24/2018: FY19, Qtr 1, Item# 10:
The Menard Correctional Center's South Inmate Dining Room has a failed roofing system, causing several
leaks throughout the building. The roofing system is beyond repair. The scope of work provides for
removing and replacing approximately 13,000 square feet of EPDM and removing approximately 7,000
square feet of shingle roofing and replacing it with standing seam metal roofing. The scope also provides
for replacing all attendant accessories, including trim, edge metal, gutters and downspouts. This Emergency
Purchase has an expected start date of 08/24/2018 through 11/21/2018 with an Original Estimated Cost
of $500,000.00.
Signed Chris Miles, Executive II
Vendor Joiner Sheet Metal & Roofing, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $500,000.00 $525,103.00 $601,602.24 $601,602.24 19 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019
37 Capital Development Board File Date: 1/31/2019
Second Filing - 01/31/2019:
An Emergency Purchase Extension was received on January 31, 2019, requesting an extension for dates
starting 01/29/2019 to 09/30/2019 at an additional estimated cost of $29,302.00, making a revised
estimated cost at $79,302.00.
Original Filing - 12/04/2018: FY19, Qtr 2, Item# 7:
On December 1, 2018, a tornado occurred in the Beardstown area resulting in substantial damage to the
Beardstown Readiness Center. The damage includes but is not limited to missing roof deck and membrane,
the destruction of multiple HVAC roof-top units, multiple blown out windows, blown down security
fencing, structural issues with storage building(s), interior water/wind damage to ceilings and carpet, and
ripped out roof vents in the bathroom/locker rooms. The Department of Military Affairs (DMA)has
procured a contractor to provide immediate temporary repairs to the roof as well as a contractor to
winterize the plumbing systems to prevent freeze damage. DMA has asked that CDB procure an Architect-
Engineer to assess the damage to the facility, determine what is salvageable and provide design services as
needed. This project began through the emergency selection of an Architect/Engineer (A/E); this exempts
the selection from a 14-day solicitation required through Qualifications-Based Selection (QBS).
Considering the time frames needed for the selection, negotiation and execution of an A/E contract, the
assessment of the Beardstown Armory under the existing processes would likely not begin for several
months. For this reason, emergency purchases are necessary to protect against the threat to public health
and safety, to protect against further loss and damage to the facility, and to prevent or minimize serious
disruption in critical State services. Charles Joseph Pell Architects, Inc. was selected because they have
experience with DMA projects and have the necessary discipline to complete the work, are in close
proximity to the site and can respond immediately. This Emergency Purchase has an expected start date
of 12/03/2018 through 03/02/2019 with an Original Estimated Cost of $50,000.00.
Signed Chris Miles, Executive II
Vendor Charles Joseph Pell Architects, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $50,000.00 $79,302.00 $0.00 $0.00 19 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019
38 Capital Development Board File Date: 1/31/2019
Second Filing - 01/31/2019:
An Emergency Purchase Extension was received on January 31, 2019, requesting an extension for dates
starting 01/29/2019 to 12/31/2019 at an additional estimated cost of $0.00, keeping the revised estimated
cost at $6,838,000.00.
Original Filing - 12/21/2018: FY19, Qtr 2, Item# 8:
The scope of work provides for replacing distributed direct expansion air cooled condensing units at
Stateville Northern Reception and Classification Center, with a building level chilled water plant with air
cooled chillers, pumps, and new controls on areas A, B, C, D, E, F, J. On building H1 and H2 the direct
expansion air cooled condensing units will be replaced with new air cooled condensing units, evaporators,
and controls. Incorporated documents include the March 2009 Standard Documents for Construction &
Supplement, design and specifications provided by the architect/engineer of record and approved by CDB,
and Premier Mechanical, Inc.'s quote submitted on December 20, 2018. Services provided under this
procurement should not exceed $6,838,000.00, without prior authorization from the Capital
Development Board in consultation with the Chief Procurement Office. This Emergency Purchase has an
expected start date of 12/20/2018 through 03/19/2019 with an Original Estimated Cost of $6,838,000.00.
Signed Chris Miles, Executive II
Vendor Premier Mechanical Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $6,838,000.00 $0.00 $0.00 19 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019
39 Northeastern Illinois University File Date: 2/20/2019
Second Filing - 02/20/19
On February 20, 2019 we received a notice that the Actual amount for the 90 day emergency purchase is
$0. No services were performed during the contract term due to incorrect parts being ordered. The repair
services will be procured via a small purchase.
Original Filing - 08/03/2018:
Due to fire in the generator, the generator barrel was damaged and is in need of repair. Remove failed
generator barrel and have any needed parts swapped over to dress the replacement generator barrel for
installation. Reconnect any required wiring and run parallel to utility to test operation of the generator
and its functionality after installation. This Emergency Purchase has an expected start date of 05/01/2018
through 05/29/2018 with an Actual Cost of $121,876.65.
Signed Victoria Santiago, Director of Purchasing
Vendor Altorfer Industries, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $121,876.65 $0.00 $0.00 19 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019
40 Northern Illinois University File Date: 3/7/2019
Third Filing - 06/07/2019:
A final cost statement was received on March 7, 2019 reporting an actual cost expended of $55,000.00
for dates 07/03/2018 to 09/28/2018 leaving an estimated balance of $89,670.00 for dates 10/01/2018 to
12/29/2018.
Second Filing - 09/25/2018: FY19, Qtr 1, Item# 17:
On September 25, 2018, an Emergency Purchase Statement was received in the same filing quarter,
requesting an extension for dates starting 10/01/2018 to 12/29/2018 at an additional estimated cost of
$89,670.00, making a revised estimated cost at $144,670.00.
Original Filing - 07/10/2018: FY19, Qtr 1, Item# 17:
ConvergeOne Systems Integration, Inc., formerly known as Arrow Systems Integration, Inc., formerly
known as Shared Solutions and Services, Inc., is the incumbent vendor that has delivered services to
support and maintain the hardware and software components that comprise the 30+ year old phone
system on campus. This vendor recently changed their company name through acquisition or merger and
had not updated all registrations with the various State of Illinois offices. This prevented renewal of the
existing sole source procurement to continue their work. It was the intention of the University to
complete the RFP and make an award to a vendor to replace the existing phone system with a new one;
however, the RFP resulted in no award. This requires that the University continue to maintain the existing
system. This Emergency Purchase has an expected start date of 07/01/2018 through 09/30/2018 with an
Original Estimated Cost of $55,000.00.
Signed Antoinette Bridges, Director, Procurement Services
Vendor ConvergeOne Systems Integration, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $55,000.00 $144,670.00 $55,000.00 $0.00 19 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019
41 University of Illinois File Date: 2/1/2019
Second Filing - 02/01//2019: FY19, Qtr 2, Item# 15:
An Emergency Purchase Statement was received on February 1, 2019 requesting an extension for dates
starting 02/02/2019 to 05/03/2019 at an additional estimated cost of $0.00, keeping the revised estimated
cost at $910,940.00.
Original Filing - 11/14/2018: FY19, Qtr 2, Item# 15:
The University awarded a contract for Emergency repairs to glycol cooling system. This emergency/quick
purchase was required due to a situation in which immediate action was needed to prevent any disruption in
University services. The glycol system that provides cooling to the University data center is experiencing
failures and requires immediate remediation to prevent disruption in critical University Services. This
Emergency Purchase has an expected start date of 11/01/2018 through 02/01/2019 with an Original
Estimated Cost of $910,940.00.
Signed Michael Bass, SAVP Business & Finance
Vendor Kroeschell Engineering Co., Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State $910,940.00 $0.00 $0.00 19 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2019 through March 31, 2019