LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
1 Secretary of State, Office of the File Date: 6/7/2019
Original Filing - 06/07/2019:
The current vendor has failed to meet deadlines and delivery of over 5 million stickers. Current stock is getting low.
This low/no stock affects daily operations statewide. Pressure seal form with stickers: 325,000 2020 glued,
1,400,000 2021 glued at a cost of $.079 each. This Emergency purchase has an estimated cost of $136,275.00.
Signed By: Ernie Dannenberger, Director of Vehicle Services
Vendor: Surysinc.com Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $136,275.00 $0.00 $0.00 19 4
Federal Cost: $0.00 $0.00
2 Treasurer - Fiscal Officer File Date: 5/17/2019
Original Filing - 05/17/2019:
This Emergency Purchase is for a month-to-month lease extension of the Treasurer's existing lease of the premises
known and described as Suite 305 (consisting of 7,445 square feet), Suited 401 (consisting of 25,117 square feet),
and an area of the basement (consisting of 3,482 square feet) of rentable office space in the Illinois Business Center
located at 400 West Monroe Street in the City of Springfield, IL. This Emergency Purchase has an estimated cost of
$53,164.90 per month until a new location can be procured.
Signed By: Jim Underwood, Chief Procurement Officer
Vendor: The Chicago Title Land Trust Number 3506294 Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $53,164.90 $0.00 $0.00 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
3 Innovation & Technology, Department of File Date: 5/27/2019
Original Filing - 06/27/2019:
This is the vendor DoIT currently has a contract with for this Oracle Software Maintenance and Support. The
current contract expires on 06/30/19 can no longer be renewed. This emergency will be the same terms and
conditions as the current contract. Failure to purchase ongoing maintenance on this software places the State at risk
for the product to stop working or extended service interruptions as a result of the loss of vendor upgrades or
software patches, vendor provided technical support. This Emergency Purchase has an expected start date of
07/01/2019 through 09/28/2019 with an Original Estimated Cost of $1,125,000.00.
Signed By: Ron Guerrier, Acting Secretary
Vendor: Mythics, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,125,000.00 $0.00 $0.00 19 4
Federal Cost: $0.00 $0.00
4 Innovation & Technology, Department of File Date: 6/27/2019
Original Filing - 06/27/2019:
DoIT, in agreement with the Chief Procurement Officer for General Services, desires to establish a Joint Purchase
Master Contract for governmental units and qualified not-for-profit agencies. This emergency is to continue services
under the JPMC ESRI GIS Products and Maintenance Contract until a new JPMC contract is negotiated and
executed. Failure to purchase ongoing ESRI GIS Products and Maintenance on this software places the State at risk
for the product to stop working or extended service interruptions as a result of the loss of vendor services. This
Emergency Purchase has an expected start date of 07/01/2019 through 09/28/2019 with an Original Estimated Cost
of $250,000.00.
Signed By: Dante Watson, Agency Procurement Officer
Vendor: Environmental Systems Research Institute Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $250,000.00 $0.00 $0.00 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
5 Natural Resources, Department of File Date: 4/26/2019
Second Filing - 07/03/2019: FY19, Qtr 4, Item# 5:
An Emergency Purchase Extension was received on July 3, 2019, requesting an extension for dates starting
07/20/2019 to 09/18/2019 at an additional estimated cost of $0.00, keeping the estimated cost at $300,000.00.
Original Filing - 04/26/2019: FY19, Qtr 4, Item# 5:
The Illinois Department of Natural Resources (IDNR) requires emergency concession services at the Grand Marais
Golf Course located in Centreville, IL, in St. Clair County within the Frank Holten State Recreation Area ((SRA)
IAC with 30 ILCS 500/20-30). IDNR was recently forced to terminate a contract with the previous concessionaire
leaving the agency with the burden of maintaining the Grand Marais Golf Course. IDNR does not have the
expertise, experience, or staff required to operate and maintain a golf course. The cost to maintain the 18-hole golf
course for the 2019 season is estimated at $350,000 to $400,000. If it is not maintained, the cost to restore the
greens to golfing conditions has been estimated at $800,000 to $1,000,000. This cost would be a maintenance
expense only. IDNR wouldn't receive any income as the golf course would remain closed to the public. IDNR
does not have the funds available to maintain or restore the course and can not afford to let the site deteriorate
beyond repair. IDNR is currently in the process of expending a substantial amount of money for repairs and
improvements to the course including flood mitigation, new irrigation pumps, and clubhouse improvements. The
clubhouse was left in a state of disarray by the previous concessionaire. These repairs and improvements will not
be sustained without a concessionaire to perform the general and routine maintenance IDNR is unable to provide.
This Emergency Purchase has an expected start date of 04/25/2019 through 07/04/2019 with an Original Estimated
Cost of $300,000.00 using other funds from a revenue Generating Contract.
Signed By: Clara Orrill, Assistant Agency Procurement Officer
Vendor: Golden Tees Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $300,000.00 $0.00 $0.00 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
6 Natural Resources, Department of File Date: 5/24/2019
Original Filing - 05/24/2019:
Emergency construction services. DNR requires the services of a contractor to complete subsurface borings with
intent to determine if the shaft is backfilled or remains open. Drilling will consist of both vertical and inclined
boreholes to various depths. The mine shaft collapsed in October 2018 and was subsequently remediated in
December 2018 by placing a concrete plug from the 3 ft. to 17 ft. depth. At the time of collapse, the shaft was
measured to be in excess of 200 ft. deep, and the open hole approximately 20 ft. in diameter at ground surface. At
the time of remediation the open hole/shaft was measured to be 17 ft. deep with a circular footprint approximately
40 ft. in diameter. It’s uncertain if the open shaft filled with material or became clogged with material. It’s noted that
additional failure of material within and/or adjacent to the shaft may occur. Such failure, if deep seated, can happen
rapidly, with little or no warning, creating a hole that is tens of feet wider and deeper than the original collapse.
Therefore, all work within the vicinity of the shaft should be considered dangerous and the Contractor shall employ
all safety procedures deemed necessary to protect personnel, equipment, and property. This Emergency Purchase
has an expected start date of 05/20/2019 through 08/16/2019 with an Original Estimated Cost of $33,920.00.
Signed By: Clara Orrill, Assistant Agency Procurement Officer
Vendor: Durbin Enterprises, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 19 4
Federal Cost: $33,920.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
7 Natural Resources, Department of File Date: 5/24/2019
Original Filing - 05/24/2019:
Emergency construction services. DNR will procure the services of a contractor to complete excavation and
backfilling to remediate a subsided mine pit that is impacting a roadway and ditch on Bhrett Drive, Energy, IL
62933.
The objective of this project is to abate the hazardous conditions that have developed due to an abandoned coal
mine pit collapse. The existing collapse is approximately 12 feet by 31 feet and to a depth of about 8 feet. The mine
operated in the Herrin Coal seam and the mining depth is approximately 50 feet with the coal seam being about 5 .5
feet thick. This Emergency Purchase has an expected start date of 05/20/2019 through 08/16/2019 with an Original
Estimated Cost of $26,492.00.
Signed By: Clara Orrill, Assistant Agency Procurement Officer
Vendor: K.D. Crain and Sons, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 19 4
Federal Cost: $26,492.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
8 Natural Resources, Department of File Date: 5/29/2019
Latest Filing - 07/03/2019:
The Actual Total Cost of FY19, Qtr 4, Item# 8 is $17,552.00.
Original Filing - 05/29/2019:
Emergency construction services. DNR requires the services of a contractor to completing subsurface borings with
intent to determine if the shaft is backfilled or remains open. Drilling will consist of inclined boreholes to various
depths. The shaft is reportedly 10 ft. wide by 27 ft. long. The mine operated in the Herrin coal seam to a mining
depth of approximate 635 ft. with the coal seam approximately 7.5 ft. thick. An air shaft on the property collapsed
and the mine opening was filled with aggregate and concrete in January 2019. The mine’s main shaft is located
approximately 300 ft. from the air shaft, and there are legitimate concerns that this shaft may also collapse.
Supplemental drilling is planned in order to assess the condition of the mine shaft. Should voids be encountered
remediation of the mine shaft may be warranted. This Emergency Purchase has an expected start date of 05/28/2019
through 08/23/2019 with an Original Estimated Cost of $35,060.00.
Signed By: Clara Orrill, Assistant Agency Procurement Officer
Vendor: Durbin Enterprises, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 19 4
Federal Cost: $35,060.00 $17,552.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
9 Corrections, Department of File Date: 5/31/2019
Latest Filing - 06/25/2019:
The Actual Total Cost of this Emergency Purchase is $29,511.86
Original Filing - 05/31/2019:
The hot water heater at Lawrence Correctional Center has failed. A vendor is diagnosing the problem. Once the
problem is determined, the vendor will begin repairing the boiler. This Emergency Purchase has an expected start
date of 05/24/2019 through 08/21/2019 with an Original Estimated Cost of $125,000.00.
Signed By: Darrell Marcy, Agency Procurement Officer
Vendor: A & R Mechanical Contractors Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $125,000.00 $0.00 $0.00 19 4
Federal Cost: $0.00 $0.00
10 Corrections, Department of File Date: 5/31/2019
Original Filing - 05/31/2019:
This Emergency Purchase is for the repair of the water main break and the replacement of the water pump that
feeds the water tower. This Emergency Purchase has an expected start date of 05/26/2019 through 08/23/2019 with
an Original Estimated Cost of $120,000.00.
Signed By: Darrell Marcy, Agency Procurement Officer
Vendor: Modern Piping Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $120,000.00 $0.00 $0.00 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
11 Corrections, Department of File Date: 6/26/2019
Original Filing - 06/26/2019:
This Emergency Purchase Statement covers the purchase of parts and labor to repair the failed Computerized
Locking Control System at Logan Correction Center. Failure of this system poses a significant risk to the life,
health, and safety of both staff and offenders. The Capitol Development Board was consulted during the decision-
making process and made a recommendation that the project should proceed. This Emergency Purchase has an
expected start date of 06/25/2019 through 09/22/2019 with an Original Estimated Cost of $110,000.00.
Signed By: Darrell Marcy, Agency Procurement Officer
Vendor: Stanley Security System Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $110,000.00 $0.00 $0.00 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
12 Public Health, Department of File Date: 6/28/2019
Second Filing - 07/02/2019:
On July 2, 2019, an Emergency Purchase Statement was received revising the estimated cost to $53,025.00. The
Agency found an error in their cost calculation.
Original Filing - 06/28/2019:
The Office of Preparedness and Response (OPR) and the Office of Information Technology (IT) within the Illinois
Department of Public Health is requesting software and services for the existing HAN (Health Alert Network)
emergency alerting and notification System, SIREN (State of Illinois Rapid Electronic Notification). Each state is
required by the CDC to maintain a fully-functional HAN system that will meet or exceed federal requirements;
ensure full operational capabilities 24/7/365 to support Illinois “ready state” requirements and all hazards approach
to emergency preparedness, response, and recovery; for the purposes of rapid communication and information
sharing, and response to public health emergencies. This system provides the sole mechanism for Illinois health alert
distribution for rapid communication and information sharing and for response to public health emergencies and
other events impacting the life, health and or safety of Illinois citizens. System implementation is federally
mandated by the CDC. Without approval, IDPH would be unable to provide rapid emergency alerting and
confirmation functions and would fail to meet federal mandates and ultimately fail to provide for the health and
safety of IL citizens. The procurement will also cause the loss of federal funds if not completed as Federal funds
have been obligated specifically for this project and cannot be redirected for any other purpose. Additionally, failure
to complete this procurement would result in needless expenses up to its point of failure. This Emergency Purchase
has an expected start date of 07/01/2019 through 09/28/2019 with an Actual Cost of $48,025.43.
Signed By: Joel Meints, Agency Procurement Officer
Vendor: Esi Acquisition, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $48,025.43 $53,025.00 $48,025.43 $48,025.43 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
13 Transportation, Department of File Date: 4/29/2019
Original Filing - 04/29/2019:
Two Scales one on I-74EB, and one on I-80WB were recently put out of service by the Illinois Department of
Agriculture due to the condition of the scale pits. Having 2 scales down in close proximity would result in no trucks
being weighed in this area. The contractor will repair the scale pit at Scale 22 on I-74 near East Moline. The work
would include concrete removal and repair to the back walls of the scale pit. This Emergency Purchase has an
expected start date of 04/26/2019 through 07/24/2019 with an Original Estimated Cost of $50,000.00.
Signed By: Amy Eller, Engineer of Operations
Vendor: Civil Constructors, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $0.00 $0.00 19 4
Federal Cost: $0.00 $0.00
14 Transportation, Department of File Date: 6/28/2019
Original Filing - 06/28/2019:
The Department must have a vendor in place to provide maintenance services at the Main Line rest area. These
services are critical and essential to the motorist's health and safety. If these services are not provided, the rest areas
will need to be closed until sanitary facilities are available. Maintenance services to the rest area are necessary in
order to keep the location open and functional, especially during peak travel dates. This Emergency Purchase has an
expected start date of 07/01/2019 through 09/28/2019 with an Original Estimated Cost of $179,454.00.
Signed By: Aundra Williams, Agency Purchasing Officer
Vendor: Sertoma Centre, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $179,454.00 $0.00 $0.00 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
15 Veterans Affairs, Department of File Date: 6/20/2019
Original Filing - 06/20/2019:
Point Click has been providing services to IDVA since 2013. This software is proprietary to PointClickCare
Technologies, Inc. There are not authorized resellers or other vendors that can maintain or update it. IDVA is
currently in the fifth year of using this software and has procured these services under a sole economically feasible
source contract each year. In June of 2017, the FY18 sole source contract was approved, but IDVA was notified
that for FY19 a competitive RFP would have to be issued for future services. During this time, IDVA was without
an Agency Procurement Officer. In January 2018, an APO was hired and began working on this procurement in
February. On February 20, 2018, the APO was notified by the CPO that a competitive procurement was required
for FY19. During the next couple of months, IDVA worked toward getting a sole source contract in place, but was
unable to do so prior to the contract end date of June 30, 2018. IDVA did not notify PointClickCare that a new
contract was not procured, and services continued beyond the end date of the contract to present day. This
emergency contract will be to provide for payment and a contract for July 1, 2018 - June 30, 2019. This notice does
not meet the 5 day notification for an emergency procurement because the agency failed to have a contract in place
and allowed services to continue with PointClickCare through all of FY19. If the agency is without these services
and the system is shut down, there would be a lapse in service resulting in medical errors that would affect Illinois
Veterans health and safety, a risk of losing federal per-diem funding, and state nursing home licensure would be at
risk. This Emergency Purchase has an expected start date of 07/01/2018 through 06/30/2019 with an Actual Cost of
$198,758.88.
Signed By: Katherine Tople, Procurement Assistant
Vendor: PointClickCare Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $198,758.88 $198,758.88 $198,758.88 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
16 Veterans Affairs, Department of File Date: 6/26/2019
Original Filing - 06/26/2019:
The contract shall cover the Water Management Plan costs for the 90 days of the emergency. It shall also cover
water sample collections and the testing of those sample for Legionella. Shipping and handling cost is also included
to ship the samples to a CDC accredited lab for the Legionella Test. This Emergency Purchase has an expected start
date of 06/27/2019 through 09/24/2019 with an Original Estimated Cost of $43,600.00.
Signed By: Frederick Murphy, APO
Vendor: Phigenics, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $43,600.00 $0.00 $0.00 19 4
Federal Cost: $0.00 $0.00
17 Capital Development Board File Date: 5/22/2019
Second Filing - 07/11/2019:
An Emergency Purchase Extension was received on July 11, 2019, requesting an extension for an end date of
09/30/2019 at an additional estimated cost of $0.00, keeping the estimated cost at $247,500.00.
Original Filing - 05/23/2019:
The EPDM roof at the Visitors Center has failed and separated from the entire parameter of the parapet wall in
addition to multiple locations throughout the roof. The scope of work provides for construction services to remove
and replace the ballasted EPDM roof in its entirety; including all insulation, flashings and perimeter metal edging.
The new work shall include high R-value insulation, coverboard and adhered PVC membrane. Also included would
be new wall, curb and drain flashings, new pre-finished perimeter metal edging and all necessary accessories. This
Emergency Purchase has an expected start date of 05/20/2019 through 09/19/2019 with an Original Estimated Cost
of $22,500.00 for SMT Architects P.C. and $225,000.00 for Sterling Commercial Roofing, Inc..
Signed By: Chris Miles, Executive II
Vendor: SMT Architects P.C. & Sterling Commercial Roofing, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $247,500.00 $0.00 $0.00 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
18 Capital Development Board File Date: 6/4/2019
Second Filing - 07/03/2019:
An Emergency Purchase Statement was received on 07/03/2019 amending the Original Estimated Cost to
$145,000.00
Original Filing - 06/04/2019:
The Lawrence Correctional Center is a high-medium security level facility that houses approximately 2,100
offenders and in the workplace for more than 400 staff. At the present time the twenty-five-year-old 235-ton chiller
that provides cooling to the healthcare unit, dietary, academic and vocational units is not fully functioning. This
unit is comprised of four compressors, but three are inoperable and based on a diagnosis of the facility’s trades staff
it is not cost effective nor viable to have them repaired. Current conditions include excessive heat and slippery
dietary floors. As such, the department of Corrections is seeking CDB’s assistance in declaring an emergency and
moving as quickly as possible to remedy this situation. The lack of a properly functioning air conditioning unit is
putting the facility’s operations at risk of not complying with the constitutional minimums afforded to the offender
population, a dangerous and excessively hot living and working environment, and putting at risk mentally ill
offenders who are on psychotropic medication. This project began through the emergency selection of an
Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through Qualifications-
Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and execution of an A/E
contract followed by bidding and award procedures, temporary cooling followed by the replacement of the chiller at
Lawrence Correctional Center under the existing processes would likely not begin for several months. For this
reason, emergency purchases are necessary to protect against the threat to public health and safety and to prevent
or minimize serious disruption in critical Sate services as quickly as possible. Webb Engineering Services, Inc. was
selected because they have experience with chiller replacements and they can respond immediately to this request
for emergency services. This Emergency Purchase has an expected start date of 06/04/2019 through 09/01/2019 with
an Original Estimated Cost of $45,000.00.
Signed By: Chris Miles, Executive II
Vendor: Webb Engineering Services, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $45,000.00 $0.00 $0.00 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
19 Chicago State University File Date: 4/16/2019
Second Filing - 06/27/2019:
An Emergency Purchase Extension was received in the same filing quarter extending this emergency purchase from
07/15/2019 to 10/13/2019, at an additional cost of $56,107.00, revising the estimated total to $149,032.00.
Original Filing - 04/16/2019:
Both York Millennium chillers on the Chicago State University Campus have failed. These chillers provide air
conditioning to the University. IFB 1903PP was created to seek vendors for this project. There were no
responsive bidders for this project due to BEP Utilization Plan issues. This work needs to commence on April 15th
2019 to bring at least one chiller online before the weather mandates the use of air conditioning. The Stone Group
was the lowest bid on IFB1903PP. If not for the BEP Utilization Plan issues, The Stone Group would have been
awarded this business under the IFB. This Emergency Purchase has an expected start date of 04/15/2019 through
07/14/2019 with an Original Estimated Cost of $92,925.00.
Signed By: Eric Cotton, Director of Purchasing
Vendor: The Stone Group Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $92,925.00 $149,032.00 $0.00 $0.00 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
20 Governors State University File Date: 4/9/2019
Second Filing - 06/20/2019:
An Emergency Purchase Extension was received on June 20, 2019, requesting an extension for dates starting
07/08/2019 to 09/01/2019 at an additional estimated cost of $80,000.00, revising the total estimated cost to
$230,999.00.
Original Filing - 04/09/2019:
Immediate action was needed to prevent the disruption of University services related to legal matters. The
University will be using University Local Funds. This Emergency Purchase has an expected start date of 04/08/2019
through 07/07/2019 with an Original Estimated Cost of $150,999.00 using University local funds.
Signed By: Tracy Sullivan, Assistant Vice President
Vendor: Burke, Burns & Pinelli Ltd. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $150,999.00 $230,999.00 $0.00 $0.00 19 4
Federal Cost: $0.00 $0.00
21 Illinois State University File Date: 6/7/2019
Original Filing - 06/07/2019:
The University awarded a contract for A/E Consulting at Watterson Towers. This emergency/quick purchase was
required due to a situation in which immediate action was needed to prevent any disruption in University services.
ISU identified an HVAC systems issue at the Watterson Towers requiring complex repairs while the residence halls
are vacant. WJE and its subcontractors will provide architectural and engineering consulting services to assist ISU's
contractors in completing necessary repairs prior to the Fall 2019 semester. Failure to complete this project prior to
August 15, 2019, would cause ISU to have to relocate a substantial portion of the residents at considerable expense
and disruption to the Fall 2019 semester operations. This Emergency Purchase has an expected start date of
06/04/2019 through 09/02/2019 with an Original Estimated Cost of $460,000.00. Funding is from bond revenue.
Signed By: Ernest Olson, Director of Purchasing
Vendor: Wiss, Janney, Eistner Associates, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $460,000.00 $0.00 $0.00 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
22 Northern Illinois University File Date: 4/4/2019
Latest Filing - 07/09/2019:
The Actual Total Cost of FY19, Qtr 4, Item# 22 is $67,591.33.
Original Filing - 04/04/2019:
Frontier North, Inc. has provided telephone trunking service to Northern Illinois University for many years. The
University intends to move away from the archaic telephone system currently utilized and will modernize the
trunking solution at such time that the system is replaced. Due to complications in the procurement process, the
sourcing of a new telephone system has been delayed, forcing the University to continue the use of the existing
telephone system and the existing trunking services. Trunking services provide local and long distance telephone
services, in-bound toll free services and connection via SS7 (protocol) signaling to the Public Switched Telephone
Network (PSTN). This Emergency Purchase has an expected start date of 04/02/2019 through 06/30/2019 with an
Original Estimated Cost of $70,000.00.
Signed By: Kent Clapsaddle, Associate Director, Procurement IT
Vendor: Frontier North, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $70,000.00 $67,591.33 $67,591.33 19 4
Federal Cost: $0.00 $0.00
23 University of Illinois File Date: 4/29/2019
Original Filing - 04/29/2019:
The University awarded a contract for repairs to cooling system. This emergency/quick purchase was required due
to a situation in which immediate action was needed to prevent any disruption in University services. This is time
sensitive, cooling system is already failing and as warmer weather approaches, the data riser will be affected due to
cooling unit failures, jeopardizing the integrity of the network switches that support network connectivity in the
hospital data riser. This Emergency Purchase has an expected start date of 04/26/2019 through 07/25/2019 with an
Original Estimated Cost of $299,000.00.
Signed By: Debra Matlock, Director, UIC Purchasing
Vendor: Thermflo Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $299,000.00 $0.00 $0.00 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
24 University of Illinois File Date: 5/17/2019
Original Filing - 05/17/2019:
The University awarded a contract for repair of 12Kv electric feeder and two spares. This emergency/quick
purchase was required due to a situation in which immediate repairs were needed to prevent further loss or damage
to University property. The University needs repair of one 12kV electric feeder (feeder 3) and two spares that were
previously damaged by directional boring. After it was discovered that these lines were hit by the contractor doing
the directional boring. The following describes that work: The vendor will open 12Kv splices in manhole E5A to
isolate manhole 10A at building 605, furnish and install approximately 1500' of 1 conductor 500 Class B copper C-
RD-SS-220, between manhole 10A and 10B, furnish and install new 12Kv splices in manhole 10B, terminate and
test all cabling, chip concrete duct bank back to repair (3) 5" conduits, re-pour concrete around repaired pipes, back
fill hole with stone and compact, remove remaining parts of 2 side walk squares and re-pour sidewalk, and reconnect
12Kv connections in manhole E5A. They will also provide a generator rental to keep building 630 & 605
operational during the repair, which is expected to last 5 to 7 days. This Emergency Purchase has an expected start
date of 05/10/2019 through 08/08/2019 with an Original Estimated Cost of $307,800.00 using Utilities O&M budget
funds.
Signed By: Debra Matlock, Director, UIC Purchasing
Vendor: McWilliams Electric Co. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $307,800.00 $0.00 $0.00 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
25 University of Illinois File Date: 6/27/2019
Original Filing - 06/27/2019:
The University awarded a contract for human organs and tissues for transplants. This emergency/quick purchase
was required due to a situation in which public health or safety was threatened. Gift of Hope Organ and Tissue
Donor Network is a certified, federally qualified Organ Procurement Organization (OPO) which provides a single,
coordinated organ and tissue recovery program to support all transplants in the region. As a federal qualified Organ
Procurement Organization (OPO). Gift of Hope is the designated OPO that serves the Donor Service Area (DSA)
that the University of IL operates in. This Emergency Purchase has an expected start date of 06/24/2019 through
09/22/2019 with an Original Estimated Cost of $3,500,000.00.
Signed By: Debra Matlock, Director, UIC Purchasing
Vendor: Gift of Hope Organ and Tissue Donor Network Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $3,500,000.00 $0.00 $0.00 19 4
Federal Cost: $0.00 $0.00
Updates
To
Previously Filed
Emergency Purchases
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
26 Central Management Services, Department of File Date: 4/8/2019
Latest Filing - 04/08/2019:
The Actual Total Cost of FY15, Qtr 1, Item# 3 is $260,253.39.
Original Filing - 08/12/2014: FY15, Qtr 1, Item# 3:
The CMS facility (Building No J0205) at 100 W. Randolph, Chicago needed Elevator Repair and Maintenance
Services. The bureau of Property Management does not have the in-house staff to provide this service. The
emergency purchase was precipitated because the current vendor's contract management does not have the in-house
staff to provide this service. The emergency purchase was precipitated because the current vendor's contract was
coming to an end on June 30, 2014 and CMS opted not to renew the contract. Safety concerns left CMS with few
options and not enough time to go through a full solicitation process to obtain elevator service in the building. CMS
sought costs proposals from two vendors and received a proposal from one. This Emergency Purchase has an
expected start date of 06/21/2014 through 09/18/2014 with an original estimated cost of $245,000.00.
Signed By: Jay Brown, Portfolio Manager/State Facilities
Vendor: Parkway Elevators Notary Date: 7/15/2014
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $245,000.00 $260,253.39 $260,253.39 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
27 Central Management Services, Department of File Date: 4/8/2019
Latest Filing - 04/08/2019:
The Actual Total Cost of FY15, Qtr 3, Item# 2 is $9,988.33.
Original Filing - 01/30/2015: Cost of FY15, Qtr 3:
The Illinois Department of Central Management Services (CMS) is giving notice of the Emergency Lease with
ServPro of Springfield for clean up from a broken roof at a CMS Facility. This Emergency Purchase has an expected
start date of 01/17/2015 through 01/31/2015 with an Original Estimated Cost of $10,000.00.
Signed By: Jay Brown, Portfolio Manager
Vendor: ServPro of Springfield Notary Date: 1/27/2015
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $10,000.00 $9,988.33 $9,988.33 19 4
Federal Cost: $0.00 $0.00
28 Central Management Services, Department of File Date: 4/8/2019
Latest Filing - 04/08/2019:
The Actual Total Cost of FY15, Qtr 3, Item# 1 is $16,085.00.
Original Filing - 01/30/2015: FY15, Qtr 3, Item# 1:
The Illinois Department of Central Management Services (CMS) is giving notice of the Emergency Lease with
Harold O'Shea Builders of Springfield for roof repair of a broken roof at a CMS Facility. This Emergency Purchase
has an expected start date of 01/17/2015 through 01/31/2015 with an Original Estimated Cost of $17,000.00.
Signed By: Jay Brown, Portfolio Manager
Vendor: Harold O'Shea Builders Notary Date: 1/27/2015
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $17,000.00 $16,085.00 $16,085.00 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
29 Central Management Services, Department of File Date: 4/8/2019
Latest Filing - 04/08/2019:
The Actual Total Cost of FY16, Qtr 1, Item# 4 is $5,321.82. The Actual spend with Prime Electrical was
$5,321.82. Work by Parkway Elevators (estimated at $150,000.00), MutiSystems Management Co. (actual cost
$1,331.00, and C & W Building Services (estimated at $300,000.00) were completed under existing faculty
contracts.
Original Filing - 09/21/2015:
The basement of the Bilandic Building flooded and emergency repairs and work were needed to protect against
property damage and to ensure the integrity of state records. This Emergency Purchase has an expected start date of
09/05/2015 through 12/01/2015 listing the following Original Estimated Costs: $300,000.00 to C & W Building
Services; $150,000.00 to Parkway Elevators; $8,000.00 to Prime Electric; and an actual cost of $1,331.00 to
MutiSystems Management Co, bring the total estimated/actual cost to $459,331.00.
Signed By: James Preckwinkle, Portfolio Manager
Vendor: Various Vendors Notary Date: 9/17/2015
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $459,331.00 $5,321.82 $5,321.82 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
30 Central Management Services, Department of File Date: 4/8/2019
Latest Filing - 04/08/2019:
The Actual Total Cost of FY18, Qtr 1, Item# 4 is $23,400.00.
Original Filing - 07/06/2017:
Central Management Services published an IFB for the Illinois State Police, Franklin Complex, on May 2, 2017 for
a contract to begin July 1, 2017. The solicitation was awarded to Kone, Inc. on June 12, 2017. A protest was filed
on June 16, 2017, and CMS responded to the protest on June 20, 2017. CMS received formal notification on July 3,
2017, that the protest had been upheld and CMS was ordered to allow a vendor to cure deficiencies in its bid. Due
to an emergency on July 3, 2017, the facility manager for the building contacted Kone, Inc. to remove a trapped
individual from on the elevators. CMS is requesting a 90-day emergency contract or until a new contract can be put
in place. This Emergency Purchase has an expected start date of 07/03/2017 through 09/30/2017 with an Original
Estimated Cost of $50,000.00.
Signed By: James Preckwinkle, Portfolio Manager
Vendor: Kone, Inc. Notary Date: 7/6/2017
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $23,400.00 $23,400.00 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
31 Central Management Services, Department of File Date: 5/7/2019
05/07/2019:
Latest Filing - 05/07/2019:
The Actual Total Cost of FY19, Qtr 2, Item# 1 is $397,824.60.
12/28/2018: FY19, Qtr 2, Item# 1:
Accurate Biometrics is the only vendor in Illinois currently capable of providing fingerprinting and photographic ID
services throughout the State. Livescan and ink fingerprinting and photographic identification services for non-
criminal background checks are required for licensing and employment purposes. The vendor is responsible for
providing the services and submission to the Illinois State Police and, if applicable the Federal Bureau of
Investigation. State Agencies are required to complete background checks. A new vendor was awarded a contract in
October 2018 and is in the process of certification through Illinois State Police for the forward server as well as
ramping up the location sites for services. This Emergency Purchase has an expected start date of 01/01/2019
through 03/31/2019 with an Original Estimated Cost of $245,000.00.
Signed By: Ronald Wilson, Deputy Director BOS
Vendor: Accurate Biometrics Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $245,000.00 $397,824.60 $397,824.60 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
32 Natural Resources, Department of File Date: 6/28/2019
Latest Filing - 06/28/2019:
The Actual Total Cost of FY19, Qtr 3, Item# 2 is $170,676.67.
Original Filing - 02/15/2019:
Vendor will perform swimming pool repairs including but not limited to: demolition and replacement of water slide,
replacement of several vacuum and pressure gauges, gate valves, butterfly valves, flow meters, chlorine distribution
systems, electrical boxes and filters. The chain link fence around the baby pool and slide will be removed and
replaced with a municipal grade fence. If these repairs and improvements are not made, the pool will not be
permitted to open this spring due to the threat to the public health and safety of the users. Additionally, the pool is
managed as a concession operation. If the pool cannot open, the concession operation will be closed preventing the
state from collecting revenue from the operation. The contractor performing this work must be pre-qualified with
the Illinois Department of Public Health. The contractor is required to acquire a "Swimming Facility Construction
Permit" and any other permits required by IDPH for this project. This Emergency Purchase has an expected start
date of 02/15/2019 through 05/15/2019 with an Original Estimated Cost of $175,000.00.
Signed By: Clara Orrill, Assistant Agency Procurement Officer
Vendor: Endrizzi Contracting Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $175,000.00 $170,676.67 $170,676.67 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
33 Natural Resources, Department of File Date: 6/19/2019
Latest Filing - 06/19/2019:
The Actual Total Cost of FY19, Qtr 3, Item# 6 is $65,008.25.
Original Filing - 03/12/2019:
DNR requires the services of a contractor to complete excavating and backfilling to remediate two abandoned mine
shaft depressions on property owned by Madison County Transit and located adjacent to Watershed Trail between
the trail intersection with Tower Avenue and Union Street in Edwardsville, Illinois. The project will include limited
site clearing and excavation at each shaft location, then backfilling with concrete and stockpiled soils in a manner to
create a stabilized condition. This Emergency Purchase has an expected start date of 03/18/2019 through 06/14/2019
with an Original Estimated Cost of $66,315.00.
Signed By: Karen Rueter, Contractual Procurement Administrator
Vendor: Moniger Excavating, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $66,315.00 $65,008.25 $65,008.25 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
34 Corrections, Department of File Date: 5/31/2019
Second Filing - 05/31/2019:
An Emergency Purchase Extension was received on May 31, 2019 requesting an extension for dates starting
05/05/2019 to 08/04/2019 at an additional estimated cost of $213,000.00, revising the total estimated cost to
$426,000.00. For this extension they will be using 301 Working Capital.
Original Filing - 02/06/2018:
ICI-IL River is running out of white and wheat flour for the production of various bakery items they produce for
customers. Currently, the bakery has enough flour to last until the second week in February. The current CMS
contract vendor will not supply product at the stated price differential. ICI needs this product to continue providing
bakery goods to customers at IDOC and other state agencies. The emergency request will enable ICI-IL River
enough inventory to produce items until the beginning of May 2019. This Emergency Purchase has an expected
start date of 02/04/2019 through 05/1/2019 with an Original Estimated Cost of $213,000.00.
Signed By: Jeff Schukai, State Purchasing Officer
Vendor: Advanced Commodities Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $213,000.00 $426,000.00 $0.00 $0.00 19 4
Federal Cost: $0.00 $0.00
35 Corrections, Department of File Date: 5/9/2019
Latest Filing - 05/09/2019:
The Actual Total Cost of FY19, Qtr 3, Item# 9 is $44,144.10.
Original Filing - 02/14/2019: FY19, Qtr 3, Item# 9:
This emergency purchase is for the purchase of parts and labor to repair the sewer line leaks at Stateville Correction
Center. The sewer line leaks are causing sewage to leak into the yard. This Emergency Purchase has an expected
start date of 02/11/2019 through 05/13/2019 with an Original Estimated Cost of $120,000.00.
Signed By: William Strahle, Procurement Manager
Vendor: Austin Tyler Construction, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $120,000.00 $44,144.10 $44,144.10 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
36 Corrections, Department of File Date: 5/9/2019
Latest Filing - 05/09/2019:
The Actual Total Cost of FY19, Qtr 3, Item# 10 is $133,929.00.
Original Filing - 02/14/2019:
Vienna Correctional Center currently has 2 heat exchangers, 2 water heaters and 2 variable drives that are either
inoperable or in very poor condition. These Items are need to provide heat to Vienna and hot water to Vienna and
Shawnee Correctional Center. This Emergency Purchase has an expected start date of 02/11/2019 through
03/11/2019 with an Original Estimated Cost of $150,000.00.
Signed By: Jeff Schukai, State Purchasing Officer
Vendor: Heartland Mechanical Contractors Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $150,000.00 $133,929.00 $133,929.00 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
37 Human Services, Department of File Date: 4/19/2019
Latest Filing - 04/19/2019:
The Actual Total Cost of FY15, Qtr 4, Item# 17 is $494,806.75.
Third Filing - 11/25/2015: FY15, Qtr 4, Item# 17:
A letter was received on November 25, 2015 requesting an extension for dates starting 12/10/2015 to 04/30/2016 at
an additional estimated cost of $0.00, keeping the original estimated cost of $850,000.00.
Second Filing - 08/26/2015: FY15, Qtr 4, Item# 17:
A letter was received on August 26, 2015 requesting an extension for dates starting 09/11/2015 to 12/09/2015 at an
additional estimated cost of $0.00, keeping the original estimated cost of $850,000.00.
Original Filing - 05/21/2015: FY15, Qtr 4, Item# 17:
The Murray Developmental Center in Centralia Illinois has suffered a failure of three absorbers. Two residential
buildings, the dietary building, and the Administration building are without cooling. One residential building was in
use and the residents have been moved to another building. The other residential building is used as a swing
residence for use as needed and cooling is maintained to prevent deterioration of the building. The Administrative
building is using a temporary chiller that was rented. Since the initial emergency declaration, the Dietary building's
absorber has failed. A second temporary chiller is being rented to cool the Administration and Dietary buildings.
DHS is purchasing 4 absorbers for each of the buildings. This Emergency Purchase has an expected start date of
06/11/2015 through 09/10/2015 with an Original Estimated Cost of $850,000.00.
Signed By: William Strahle, Procurement Officer
Vendor: Carrier Rental Systems & Johnson Controls/Behrmann Co Notary Date: 9/23/2015
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $850,000.00 $494,806.75 $494,806.75 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
38 Human Services, Department of File Date: 4/19/2019
Latest Filing - 04/19/2019:
The Actual Total Cost of FY18, Qtr 3, Item# 11 is $723,209.00.
Original Filing - 01/11/2018: FY18, Qtr 3, Item# 11:
The Illinois Department of Human Services (IDHS) is declaring an emergency to upgrade their mailing equipment.
The standardization and consolidation of Integrated Eligibility System (IES) forms and new requirements have
resulted in the elimination of multiple smaller length notices that were incorporated into a significantly larger single
multi-page notice. These longer notices reduced the processing speed of the inserter's, as more pages require
additional time to collate, fold, and finally insert the completed notice. IDHS’s Mail Processing Unit’s (MPU)
average processing speed dropped from nearly 4,000 letters per hour/per machine, to 1,500 letters per hour/per
machine. This production slowdown has created huge backlogs of notices ready for processing, even with approved
overtime being utilized since late October. Failure to meet all the mailing requirements will result in fines and loss
of Federal funding and revenue. The new requirements have resulted in an increased demand on the machines. The
current demand is not expected to see a significant increase in the foreseeable future; however, we cannot predict
additional business being brought to the mailroom from another state agency, or because of Federal or State
programmatic/policy/statue changes. These upgrades will increase the MPU’s daily throughput by 45%; moving
from a capacity of 55,000 letters per day to a capacity over 100,000 letters per day in a standard 7.5 hour shift. If a
new demand occurs, this additional capacity gives us flexibility without additional upgrades being needed – and
targeted overtime would be able to address critical volumes. This Emergency Purchase has an expected start date of
01/12/2018 through 04/11/2018 with an Original Estimated Cost of $850,000.00.
Signed By: William Strahle, Agency Procurement Officer
Vendor: Bell & Howell LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $850,000.00 $723,209.00 $723,209.00 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
39 Human Services, Department of File Date: 4/19/2019
Latest Filing - 04/19/2019:
The Actual Total Cost of FY18, Qtr 3, Item# 12 is $13,031.16.
Original Filing - 02/02/2018: FY18, Qtr 3, Item #12:
The Choate Mental Health Developmental Center in Anna Illinois is experiencing leaks in their steam lines that heat
the buildings. Immediate repairs to the lines is needed in order to prevent loss of heat to the buildings. This
Emergency Purchase has an expected start date of 02/01/2018 through 05/01/2018 with an Original Estimated Cost
of $30,000.00.
Signed By: William Strahle, Procurement Officer
Vendor: Southern Illinois Piping Contractors Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $30,000.00 $13,031.16 $13,031.16 19 4
Federal Cost: $0.00 $0.00
40 Human Services, Department of File Date: 4/19/2019
Latest Filing - 04/19/2019:
The Actual Total Cost of FY18, Qtr 3, Item# 13 is $45,407.47.
Original Filing - 02/22/2018: FY18, Qtr3, Item# 13:
The Elgin Mental Health Center's boilers and steam lines have experienced breakdowns. Two boilers and steam lines
require immediate repair to continue operations. The boilers provide steam that provide hot water and heating to
the facility. This Emergency Purchase has an expected start date of 02/17/2018 through 05/17/2018 with an Original
Estimated Cost of $100,000.00.
Signed By: William Strahle, Agency Procurement Officer
Vendor: Anchor Mechanical Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $45,407.47 $45,407.47 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
41 Human Services, Department of File Date: 4/19/2019
Latest Filing - 04/19/2019:
The Actual Total Cost of FY18, Qtr 4, Item# 10 is $680,734.04
Second Filing - 07/23/2018: FY18, Qtr 4, Item# 10:
On April 17, 2018 Electrical Power Loop #14 at Elgin Mental Health Center failed. This loop provides electrical
power to 3 forensic patient units and the Read Building which houses offices for Family and Community Services.
The master contract vendor for electrical services was contacted to diagnose the problem. The repair would require
to replace the main cable for the Loop which had shorted out in a few different places. An emergency was declared
and the master contract vendor provided 4 power generators for the 3 patient units and the Read Building. CDB
took responsibility of overseeing and paying for the repair. The repair was estimated to take two to three months
however there was an initial delay in starting the repair work because of approval processes and another delay
because of an issue with the replacement cable. Because of these delays the repair is taking longer than expected and
the generators will need to be rented past the original term date of the emergency contract of July 16, 2018. An
Emergency Purchase Statement was received on July 23, 2018 requesting an extension for dates starting 07/17/2018
to 10/14/2018 at an additional estimated cost of $300,000.00, making the revised estimated cost at $700,00.00.
Original Filing - 04/25/2018: FY18, Qtr 4, Item# 10:
A failure in the feed #14 electrical loop has caused a power outage in 2 residential buildings and one program
building at the Elgin Mental Health Center. The rental of generators are required to provide the electricity to the 3
buildings to maintain occupancy. This Emergency Purchase has an expected start date of 04/18/2018 through
07/16/2018 with an Original Estimated Cost of $400,000.00.
Signed By: William Strahle, Procurement Officer
Vendor: The Stone Group Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $400,000.00 $700,000.00 $680,734.04 $680,734.04 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
42 Human Services, Department of File Date: 9/14/2019
Latest Filing - 04/19/2019:
The Actual Total Cost of FY18, Qtr 4, Item# 9 is $599,950.00.
Original Filing - 06/06/2018: FY18, Qtr 4, Item# 9:
Logicoy will connect hospitals and clinics to the Prescription Monitoring Program automated web service. This
Emergency Purchase has an expected start date of 06/04/2018 through 08/30/2018 with an Original Estimated Cost
of $600,000.00.
Signed By: William Strahle, Agency Procurement Officer
Vendor: Logicoy Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 19 4
Federal Cost: $600,000.00 $599,950.00
43 Human Services, Department of File Date: 4/19/2019
Latest Filing - 04/19/2019:
The Actual Total Cost of FY18, Qtr 4, Item# 11 is $420,704.46.
Original Filing - 06/06/2018: FY18, Qtr 4, Item# 11:
ACESS will continue to provide fiscal, payroll and bill payment services for individuals receiving services through
the Illinois' Home and Community-based (HCBS) Waiver for individuals with Intellectual and Developmental
Disabilities and their representatives, when appropriate, throughout the State who hire their own direct support
persons directly. This Emergency Purchase has an expected start date of 06/04/2018 through 06/30/2018 with an
Original Estimated Cost of $500,000.00.
Signed By: William Strahle, Agency Procurement Officer
Vendor: Northeast Pennsylvania dba ACESS Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $500,000.00 $420,704.46 $420,704.46 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
44 Transportation, Department of File Date: 5/30/2019
Latest Filing - 05/30/2019:
The Actual Total Cost of FY19, Qtr 3, Item# 13 is $415,127.29.
Original Filing - 03/05/2019:
The contractor shall build a temporary runaround detour on IL 127 near Alto Pass to bypass a slope failure. The
runaround will be a single land road using temporary traffic signals to control the traffic. The existing pavement in
the failure area will be removed. This Emergency Purchase has an expected start date of 03/05/2019 through
05/31/2019 with an Original Estimated Cost of $500,000.00.
Signed By: Keith Roberts, Acting Region 5 Engineer
Vendor: Samron Midwest Contracting, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $500,000.00 $415,127.29 $415,127.29 19 4
Federal Cost: $0.00 $0.00
45 Transportation, Department of File Date: 5/13/2019
Latest Filing - 05/13/2019:
The Actual Total Cost of FY19, Qtr 3, Item# 15 is $1,664,287.76.
Original Filing - 03/15/2019: FY19, Qtr 3, Item# 15:
The Contractor will repair the deteriorating section of I-74 in Peoria County. The safety of vehicles changing lanes
is compromised as motorists may not be able to see the transition from previous repairs to the current decayed
sections. Night time driving is particularly hazardous due to lack of striping. The contractor will mill, do base prep
and pave. Since asphalt plants are currently shut down for the winter, prior to starting the actual construction work
the contractor will need to open an asphalt plant including calling in workers. This Emergency Purchase has an
expected start date of 03/15/2019 through 06/12/2019 with an Original Estimated Cost of $1,500,000.00.
Signed By: Kensil Granett, Region 3 Engineer
Vendor: Advanced Asphalt Co. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,500,000.00 $1,664,287.76 $1,664,287.76 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
46 Capital Development Board File Date: 6/28/2019
Latest Filing - 06/28/2019:
The Actual Total Cost of FY18, Qtr 3, Item# 31 is $163,347.34.
Second Filing - 05/17/2018: FY18, Qtr 3, Item# 31:
An Emergency Purchase Extension was received on May 17, 2018 requesting an extension for dates starting
05/22/2018 to 05/22/2019 at an additional estimated cost of $0.00, keeping the revised estimated cost at
$150,000.00.
Original Filing - 02/22/2018: FY18, Qtr 3, Item# 31:
The Illinois Veterans' Home continues to experience Legionnaires Disease outbreaks despite remedial efforts that
took place in 2015. To date there have been 13 deaths and more than 60 ill residents and employees at the home.
The scope of work includes but is not limited to design and preparation of construction documents needed to
construct a water monitoring system in various buildings throughout the campus. This project began through the
emergency selection of an Architect/Engineer; this exempts the selection from a 14-day solicitation required through
Qualifications-Based Selection. Considering the time frames needed for the selection, negotiation and execution of
and Architect/Engineer contract followed by bidding and award procedures, repairs at the Illinois Veterans' Home
under the existing process would likely not begin for several months. For this reason, emergency purchases are
necessary to protect against the threat to public health and safety and to prevent or minimize serious disruption in
critical State Services. BRiC was chosen because they are familiar with the site and remedial efforts to date. Scope
may also include additional related work that is determined to be necessary in addressing the current crises at the
Veteran's Home. Incorporated documents include the March 2009 Standard Documents for Construction and
Supplement and the March 2009 Design and Construction Manual and Supplement. Services provided under this
procurement should not exceed $150,000.00, which is a place-holder prior to the negotiation of a Professional
Services Agreement, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. This Emergency Purchase has an expected start date of 02/22/2018 through 05/22/2018
with an Original Estimated Cost of $150,000.00.
Signed By: Chris Miles, Executive II
Vendor: BRiC Partnership LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $150,000.00 $163,347.34 $163,347.34 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
47 Capital Development Board File Date: 6/28/2019
Latest Filing - 06/28/2019:
The Actual Total Cost of FY18, Qtr 4, Item# 23 is $379,746.29.
Second Filing - 05/17/2018: FY18, Qtr 4, Item# 23:
In the same filing quarter, an Emergency Purchase Extension was received on May 17, 2018 requesting an extension
for dates starting 07/03/2018 to 05/22/2019 at an additional estimated cost of $0.00, keeping the revised estimated
cost at $150,000.00.
Original Filing - 04/06/2018: FY18, Qtr 4, Item# 23:
This vendor will install in-line building filtration at various buildings at the Quincy Veterans’ Home campus to
reduce particulates in the portable water systems. Associated work may include installation of circulation loops
within the buildings, asbestos abatement, testing and balancing, and A/E assist for permitting of installations and
design parameters. The filtration will improve the effectiveness in removing bio material in the systems, increase the
life of the point-of-use filters, and improve the reliability of the water monitoring system (currently in design).
Work to be performed in compliance with direction by BRiC Partnership LLC. This Emergency Purchase has an
expected start date of 04/05/2018 through 07/03/2018 with an Original Estimated Cost of $150,000.00.
Signed By: Jerry Burlingham, State Purchasing Officer
Vendor: Sparrow Plumbing and Heating, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $150,000.00 $379,746.29 $379,746.29 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
48 Capital Development Board File Date: 5/29/2019
Latest Filing - 05/29/2019:
The Actual Total Cost of FY18, Qtr 4, Item# 25 is $28,189.20.
Third Filing - 02/08/2019: FY18, Qtr 4, Item# 25:
An Emergency Purchase Extension was received extending this contract to 05/31/2019. There was no additional cost
reported.
Second Filing - 09/12/2018: FY18, Qtr 4, Item# 25:
An Emergency Purchase Extension was received extending this contract to 01/31/2019. There was no additional cost
reported.
Original Filing - 05/17/2018: FY18, Qtr 4, Item# 25:
The 2nd District Appellate Court Building has a ballasted membrane roof that is leaking in several areas after each
rain and snow. Repairs have been attempted, but leaks are still occurring and are damaging interior surfaces and
furnishings. The roof needs to be replaced as soon as possible in order to protect the interior surfaces and
furnishings of the building as well as certain structural elements as there are visible cracks in various windows as a
result of rusting structural components. This Emergency Purchase has an expected start date of 05/17/2018 through
08/11/2018 with an Original Estimated Cost of $30,000.00.
Signed By: Chris Miles, Executive II
Vendor: Batir Architecture Ltd. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $30,000.00 $28,189.20 $28,189.20 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
49 Capital Development Board File Date: 4/18/2019
Sixth Filing - 06/03/2019:
An Emergency Purchase was received on June 3, 2016 revising the contract date for two construction seasons until
06/30/2021. No additional cost was reported.
Fifth Filing - 05/17/2018:
An Emergency Purchase Extension was received extending Carlile Architects LLC's contract until 12/31/2020
revising the cost to $230,427.00
Fourth Filing - 04/18/2019:
On April 18, 2019, an Actual Total Cost for Bulley & Andrews Masonry Restoration, LLC was reported at
$113,967.23. An extension hearing was held on August 7, 2018 to extend Carlile Architects, LLC’s contract until
July 31, 2020.
Third Filing - 08/08/2018: FY18, Qtr 4, Item# 24:
An Emergency Purchase Extension was received extending Carlile Architects LLC's contract not to exceed 717 days.
There was no additional cost reported.
Second Filing - 06/27/2018: FY18, Qtr 4, Item# 24:
An Emergency Purchase Statement was received adding vendor Bulley & Andrews Masonry Restoration, LLC.
Bulley & Andrews Masonry Restoration will provide stabilization of window sill by utilizing stainless steel straps
mechanically fastened above and below the failed stone to prevent complete dislodging and the falling of stone.
Additionally, under the direction of the A/E, the scope provides for the stabilization, or removal of any large scaling
and hollow sounding stone to prevent dislodging from the building representing a fall hazard in order for the A/E to
develop a complete assessment of the facades. The stabilization work also includes the removal and replacement of
the stone arch/lintel above the east side entranceway, providing masonry repairs above the door arch to water proof
the building and protect the masonry, repairing or replacing the leaking roof above the entranceway, including the
repair or replacement of the roofs wrought iron railing posts as specified by the A/E and approved by CDB. This
Emergency Purchase has an expected start date of 05/30/2018 through 08/27/2018 with an Original Estimated Cost
of $50,000.00; making the revised state estimate of $100,000.00.
Original Filing - 05/17/2018: FY18, Qtr 4, Item# 24:
The Administration Building at the Shapiro Developmental Center is a 140-year-old structure that is used daily for
all administrative functions to operate the facility. The main entrance/exit to the building includes a 3 piece masonry
arch over the doorway. The bottom of the stone on the north side of the arch spalled of approximately 1/3 of its
thickness. Since breaking off, the entrance door and pedestrians have been protected with a lumber shelter. Directly
above the arch is a flat roof that has an un-ballasted EPDM roofing system which is in poor condition and is
allowing storm water to enter the masonry. In addition, a piece of concrete used to patch stone masonry on or
around the clock tower has dislodged from the ledge and fell below narrowly missing a parked car. This Emergency
Purchase has an expected start date of 05/17/2018 through 08/14/2018 with an Original Estimated Cost of
$50,000.00.
Signed By: Chris Miles, Executive II
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
Vendor: Carlile Architects & Bulley & Andrews Masonry Rest. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $230,427.00 $113,967.23 $0.00 19 4
Federal Cost: $0.00 $0.00
50 Capital Development Board File Date: 6/20/2019
Latest Filing - 06/20/2019:
The Actual Total Cost of FY19, Qtr 1, Item# 92 is $90,142.91.
Third Filing - 11/29/2018:
On November 29, 2018, an Emergency Purchase Extension was received extending this contract from 12/13/2018 to
04/30/2019. There was no additional cost reported.
Second Filing - 10/01/2018: FY19, Qtr 1, Item# 9:
On October 1, 2018, an Emergency Purchase Extension was received extending this contract from 10/1/2018 to
12/31/2018. There was no additional cost reported.
Original Filing - 08/01/2018: FY19, Qtr 1, Item# 9:
The Department of Corrections requests that CDB procure a vendor to provide immediate temporary repairs to
Pontiac Correctional Center's North Cell House to prevent further loss or damage to the facility. The temporary
repairs are to address current and anticipated masonry failures in the structural system of the facility in areas
deemed most in need of repair based on a report provided by Hurst-Rosche, Inc. A larger project to replace the roof,
provide additional masonry repair and tucking has been advertised. However, considering the time frames needed
for design, bidding and award procedures, immediate temporary repairs to address the most critical areas of failed
masonry are needed. This Emergency Purchase has an expected start date of 07/31/2018 through 10/28/2018 with an
Original Estimated Cost of $79,955.00.
Signed By: Chris Miles, Executive II
Vendor: Vissering Construction Company Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $79,955.00 $90,142.91 $90,142.91 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
51 Capital Development Board File Date: 5/4/2019
Latest Filing - 05/09/2019:
The Actual Cost of FY19, Qtr 1, Item# 11 is $156,796.32 for Pyramid Electrical Contractors, Inc. and $11,626.86
for WRF Engineers LLC, making an Actual Total Cost of $168,423.18.
Second Filing - 10/25/2018: Fy19, Qtr 1, Item# 11:
An Emergency Purchase Statement was received on October 25, 2018 requesting an extension for dates starting
11/13/2018 to 02/25/2019, also stating the original estimated cost of $42,900.00 for WRF Engineers and
$300,000.00 for Pyramid Electric Contractors, Inc.
Original Filing - 08/29/2018: Fy19, Qtr 1, Item# 11:
A recent inspection of two buildings at Centralia Correctional Center has uncovered some very serious and
potentially life threatening safety issues concerning the electrical infrastructure. Of major concern is missing ground
wires, ground wires connected to the wrong terminals, equipment not bonded, and various other code violations that
pose a serious threat to the occupants and staff of the facility. The scope of the work provides for inspecting and
correcting grounding deficiencies throughout the facility. This Emergency Purchase has an expected start date of
08/29/2018 through 10/26/2018 with an Original Estimated Cost of $50,000.00 for WRF Engineers LLC and
$300,000.00 for Pyramid Electrical Contractors, Inc.
Signed By: Chris Miles, Executive II
Vendor: WRF Engineers LLC and Pyramid Electrical Contractors, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $350,000.00 $342,900.00 $168,423.18 $168,423.18 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
52 Capital Development Board File Date: 6/28/2019
Latest Filing - 06/28/2019:
The Actual Total Cost of FY19, Qtr 1, Item# 12 is $1,751,218,.29.
Second Filing - 10/25/2018: FY19, Qtr 1, Item# 12:
An Emergency Purchase Statement was received on October 25, 2018 requesting an extension for dates starting
11/13/2018 to 05/22/2019 at an additional estimated cost of $0.00, keeping the revised estimated cost at
$1,672,000.00.
Original Filing - 09/14/2018: FY19, Qtr 1, Item# 12:
The scope of work provides for electrical and plumbing work to install a Programmable Logic Controller and
Supervisory Control Data Acquisition water monitoring system in designated areas of the Quincy Veteran's Home.
All work is in existing buildings. There is a limited amount of asbestos abatement work included. This Emergency
Purchase has an expected start date of 09/13/2018 through 12/11/2018 with an Original Estimated Cost of
$1,672,000.00.
Signed By: Chris Miles, Executive II
Vendor: Brown Electric Construction Co. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,672,000.00 $1,751,218.29 $1,751,218.29 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
53 Capital Development Board File Date: 5/22/2019
Third Filing - 05/22/2019: FY19, Qtr 3, Item# 19:
On May 17, 2019, the D wing of R3 experienced an electrical short on the lighting branch circuit conductor for half
of the second floor cells. Losing this branch circuit has caused DOC to relocate inmates in the affected area (15 cells)
in order to meet safety and security guidelines for staff and inmates. With this recent development, it is
recommended to incorporate Residential Unit 3 (R3) into this emergency procurement to safeguard the welfare of
DOC staff and the inmates. Currently, MHCE's current Not to Exceed contract totals $250,000.00 and is being paid
on a Time and Material basis. A contract modification for additional compensation related to renovating the
electrical system in R3 is not needed at this time. The extension date for this extension is 04/30/2020.
Second Filing - 03/21/2019:FY19, Qtr 3, Item# 19:
An Emergency Purchase Extension was received on March 21, 2019, requesting an extension for dates starting
04/09/2019 to 10/31/2019 at an additional estimated cost of $0.00, keeping the revised estimated cost at
$250,000.00.
Original Filing - 02/04/2019: FY19, Qtr 3, Item# 19:
The Illinois Department of Corrections is requesting the Capital Development Board’s assistance in seeking an
emergency procurement for the expedited repair of the electrical system in the residential housing unit #2 at Big
Muddy Correctional Center. Recently the electrical system in this housing unit has become noticeably faulty, which
has put the Department’s operations in jeopardy. The scope of work will be to conduct an assessment of the
electrical in residential units R1, R2, R3 and R4 and to complete the design work for replacing all of the underground
wiring for lights, receptacles and other miscellaneous loads using new conduits above grade in residential unit R2. If
the assessments determine that this work is also necessary in residential units R1, R3 and R4, it may be included in
this project. Incorporated documents include the March 2009 Standard Documents for Construction & Supplement
and the March 2009 Design and Construction Manual & Supplement. This Emergency Purchase has an expected
start date of 02/04/2019 through 05/04/2019 with an Original Estimated Cost of $250,000.00.
Signed By: Chris Miles, Executive II
Vendor: McCoy and Howard Consulting Engineers, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $250,000.00 $0.00 $0.00 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
54 Capital Development Board File Date: 5/2/2019
Fourth Filing - 05/02/2019:
On May 2, 2019, CDB issued an Emergency Purchase Extension for dates through 04/30/2020 with a revised
estimated cost placeholder of $100,000.00 for Nest Builders, Inc. and $100,000.00 for Chas F. Bruckner & Sons,
Inc.
Third Filing - 02/28/2019:
On March 28, 2019, CDB issued a revision to the Emergency Purchase stating for dates 2/4/2019 through
05/04/2019 with an estimated cost of $100,000.00 for Nest Builders, Inc. and $200,000.00 for Chas F. Bruckner &
Sons, Inc.
Second Filing - 02/11/2019:
On February 11, 2019, a second vendor was included for this emergency purchase. Chas F. Bruckner & Sons, Inc.
will provide installation of new flush hydrants and point-of-use mixing valves. In addition, point of entry filtration
needs to be added to filter bacteria from the water, goose-neck faucets need to be added to sinks to facilitate the
implementation of PALL filter devices and maintain the plumbing code standards. "Hot taps" are required to boost
disinfection of the incoming water and bolus injection cart equipment. Also requested, is installation of point of use
filters on water fixtures, and an underground utility locater is needed to identify and terminate dead leg plumbing.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
design and specifications provided by the A/E of record and approved by CDB. This vendor has an expected start
date of 02/11/2019 through 05/04/2019 with an Original Estimated Cost of $100,000.00, increasing the Revised
State Estimate to $350,000.00
Original Filing - 02/04/2019:
On January 8, 2019, a sole case of Legionellosis was detected in a resident who lived at the Manteno Veterans'
Home. The Department of Veterans’ Affairs requests that the Capital Development Board procure vendors under
emergency purchases to provide various upgrades to the facility's water distribution system to alleviate further
cases of Legionellosis. The scope of work provides for installing new flush hydrants and point-of-use mixing valves.
In addition point of entry filtration needs to be added to filter bacterial from the water, goose-neck faucets need to
be added to sinks to facilitate the implementation of PALL filter devices and maintain the plumbing code standards.
"Hot taps" are required to boost disinfection of the incoming water and bolus injection cart equipment. Also
requested is installation of point of using filters on water fixtures, and an underground utility locater is needed to
identify and terminate dead leg plumbing. Incorporated documents include the March 2009 Standard Documents for
Construction & Supplement and the March 2009 Design and Construction Manual & Supplement. This Emergency
Purchase has an expected start date of 02/01/2019 through 05/01/2019 with an Original Estimated Cost of
$250,000.00 Nest Builders, Inc.
Signed By: Chris Miles, Executive II
Vendor: Nest Builders, Inc. & Chas F. Bruckner & Son, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $250,000.00 $200,000.00 $0.00 $0.00 19 4
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
Federal Cost: $0.00 $0.00
55 Capital Development Board File Date: 5/22/2019
Third Filing - 05/22/2019: Fy19, Qtr 3, Item# 20:
On May 17, 2019, the D wing of R3 experienced an electrical short on the lighting branch circuit conductor for half
of the second floor cells. Losing this branch circuit has caused DOC to relocate inmates in the affected area (15 cells)
in order to meet safety and security guidelines for staff and inmates. With this recent development, it is
recommended to incorporate Residential Unit 3 (R3) into this emergency procurement to safeguard the welfare of
DOC staff and the inmates. Currently, F.W. Electric's current Not to Exceed contract totals $772,500.00 and is
being paid on a Time and Material basis. A change Order for additional compensation related to renovating the
electrical system in R3 is not needed at this time. The extension date for this extension is 04/30/2020.
Second Filing - 03/21/2019: Fy19, Qtr 3, Item# 20:
An Emergency Purchase Extension was received on March 21, 2019, requesting an extension for dates starting
04/09/2019 to 10/31/2019 at an additional estimated cost of $0.00, keeping the revised estimated cost at
$1,312,000.00.
Original Filing - 02/07/2019: Fy19, Qtr 3, Item# 20:
Illinois Department of Corrections is requesting the Capital Development Board's assistance in seeking an
emergency procurement for the expedited repair of the electrical system in the residential housing unit #2 at Big
Muddy Correction Center. Recently the electrical system in this housing unit has become noticeable faulty, which
has put the Department's operations in jeopardy. The scope of work will be to provide construction services for
replacing all of the underground wiring for lights, receptacles and miscellaneous loads using new conduits above
grade in residential unit R2. This Emergency Purchase has an expected start date of 02/0/2019 through 05/04/2019
with an Original Estimated Cost of $1,3120,000.00.
Signed By: Chris Miles, Executive II
Vendor: F. W. Electric, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,312,000.00 $2,084,500.00 $0.00 $0.00 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
56 Toll Highway Authority, Illinois State File Date: 5/7/2019
Latest Filing - 05/07/2019:
The Actual Total Cost of FY18, Qtr 3, Item# 34 is $5,201,788.33.
Original Filing - 01/16/2017: FY18, Qtr 3, Item# 34:
The Illinois Tollway is issuing an emergency contract with Deloitte consulting for the continuation of
implementation services of the State of Illinois ERP solution. These implementation services began over a year ago
and have been performed via an intergovernmental agreement between the Tollway and DoIT. Deloitte is under
contract with DoIT to provide implementation services, and the Tollway has utilized Deloitte services through
DoIT. The Tollway has expended over a year's worth of time and money to design and advance the implementation
of a Tollway specific ERP solution that functionally aligns with the State solution. Thousand of hours have been
invested to date to ensure that Tollway business requirements are effectively addressed within the State solution.
This Emergency Purchase has an expected start date of 01/11/2018 through 04/11/2018 with an Original Estimated
Cost of $8,985,764.00.
Signed By: John Donato, Chief of Procurement
Vendor: Deloitte Consulting LLP Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $8,985,764.00 $5,201,788.33 $5,201,788.33 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
57 Toll Highway Authority, Illinois State File Date: 4/19/2019
Seventh Filing - 07/25/2019:
On July 12, 2019, an actual cost statement was received reporting the Total Cost expended for dates 04/01/2019
through 06/30/2019 at 196,517.50.
Sixth Filing - 06/28/2019: FY 19, Qtr 1, Item# 15
An Emergency Purchase Extension was received on June 28, 2019 requesting an extension for dates starting
07/01/2019 to 09/30/2019 at an additional estimated cost of $300,000.00, revising the total estimated cost to
$1,600,000.00.
Fifth Filing - 04/19/2019: FY 19, Qtr 1, Item# 15
On April 19, 2019, an actual cost statement was received reporting the Total Cost expended for dates 10/02/2018
through 03/31/2019 at 528,003.75.
Fourth Filing - 04/01/2019: FY 19, Qtr 1, Item# 15:
An Emergency Purchase Extension was received on April 1, 2019 requesting an extension for dates starting
04/01/2019 to 06/30/2019 at an additional estimated cost of $300,000.00, revising the total estimated cost to
$1,300,000.00.
Third Filing - 12/21/2018: FY 19, Qtr 1, Item# 15:
On December 21, 2018, an actual cost statement was received reporting the Actual Total Cost expended for dates
07/02/2018 through 10/01/2018 at $365,217.50.
Second Filing - 10/02/2018: FY 19, Qtr 1, Item# 15:
An Emergency Purchase Extension was received on October 2, 2018 requesting an extension for dates starting
10/02/2018 to 03/31/2019 at an additional estimated cost of $300,000.00, revising the total estimated cost to
$1,000,000.00.
Original Filing - 07/03/2018: FY 19, Qtr 1, Item# 15:
Law Enforcement Systems LLC ("LES") successfully provided out-of-state registration retrieval services for the
Tollway via sole source contract through June 30, 2017 (IPB #22037863). The sole source contract was necessary
to mitigate risks as the Tollway transitioned to a new back-office system. Since transitioning to the new system,
the Tollway pursued a replacement contract via competitive bid which was awarded on 8/21/17 (IPB #22040567).
On 9/5/17, one of the six bidding vendors filed a protest with the office of the Chief Procurement Officer. During
this time, the Tollway processed two small purchase contracts with LES to ensure business continuity. On
12/12/17, the Chief Procurement Officer issued a letter denying the protest. On 12/20/17, the Tollway executed a
contract with RGA Solutions LLC to perform services under contract. On 1/10/18, the Tollway issued a 90-day
emergency procurement with LES (IPB#22041782) to ensure services continued until the new contract with RGA
was up and running to performance standards. The Tollway must issue this emergency contract in order to prevent
a serious disruption in critical State services that affect the collection of substantial State revenues. Without these
services in place, the Tollway will jeopardize $250,000 to $450,000 in revenue per week. This Emergency Purchase
has an expected start date of 07/02/2018 through 10/01/2018 with an Original Estimated Cost of $700,000.00.
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019
Signed By: John Donato, Chief Procurement Office/APO
Vendor: Law Enforcement Systems LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $700,000.00 $1,600,000.00 $893,221.25 $0.00 19 4
Federal Cost: $0.00 $0.00
58 University of Illinois File Date: 5/13/2019
Second Filing - 06/13/2019:
Vendor was unable to begin project within the time-frame of this award. A new award was posted under JM4719.
This Emergency Purchase has an expected start date of 05/13/2019 through 08/09/2019 keeping the Original
Estimated Cost of $115,000.00.
Original Filing - 02/22/2019:
Wheeler Construction will be utilized as the general contractor to repair and replace the surface finishes affected
from copious amounts of mold in multiple townhouses units on campus. After the mold has been remediated from
the spaces, Wheeler Construction will correct the construction deficiencies that lead to the mold growth as well as
repair drywall, base, wet timber framing, floor preparation/sealing, and kitchen cabinetry as applicable in each unit.
This will be paid through AFS R&R Funds. This Emergency Purchase has an expected start date of 03/18/2019
through 04/19/2019 with an Original Estimated Cost of $115,000.00.
Signed By: Keith Stewart, Director of Construction
Vendor: Wheeler Construction Company, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $115,000.00 $0.00 $0.00 19 4
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE AFFIDAVITS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2019 through June 30, 2019