LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
1 Agriculture – Illinois State Fair File Date: 8/12/2019
Original Filing - 08/12/2019:
The Department currently does not have an adequate number of permanent stalls in our existing barns to
accommodate the Illinois State Fair events and the Non-fair events. If we do not secure the purchase from this
vendor, the Department will be forced to bid our yearly rental for an estimated cost of $60,000-$80,000 per year.
The additional funding for the yearly rental is not allocated and would force ISF to eliminate such events. Without the additional funding to rent portable stalls from another vendor, we would not be able to accommodate the requested shows nor the amount of horses per each show. The Illinois State Fair will have to cancel several major horse events, which will severely impact the Show Horse industry as well as a loss of Revenue for the State. In canceling these shows, it will not only impact State revenue, it will impact the Show Horse owners/trainers as well.
This Emergency Purchase has an expected start date of 05/21/2019 through 05/31/2019 with an Actual Cost of
$200,725.00.
Signed By: Michelle Grimsley, Agency Procurement Officer
Vendor: Superior Stalls Services Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $200,725.00 $200,725.00 $200,725.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
2 Central Management Services, Department of File Date: 9/11/2019
Original Filing - 09/11/2019:
Testing and mitigation of environmental hazards including radon, mold and asbestos on the west side of the ISP
District 5 Building located at 16648 Broadway Street, Lockport, IL The work will include the evidence vault,
Investigative Supervisor’s Office, and CVEO Offices. Work to include investigation of water infiltration which
could be contributing to environmental hazards. Scope also includes demolition, remediation and installation of new flooring, walls, fixtures, roof, gutter repair replacement, etc. as required. Off-site proper disposal of any hazardous materials, rental and delivery of on-site storage units. Radon testing throughout the facility. This Emergency Purchase has an expected start date of 08/26/2019 through 11/15/2019 with an Original Estimated Cost of $145,000.00.
Signed By: Krysti Rinaldi, Agency Purchasing Officer
Vendor: C & W Building Services Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $145,000.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
3 Innovation & Technology, Department of File Date: 7/24/2019
Original Filing - 07/24/2019:
This Emergency Purchase is to advance technical support and services with IBM Datacap and IES application
integration. This Emergency Purchase has an expected start date of 07/10/2019 through 10/08/2019 with an Original Estimated Cost of $156,000.00.
Signed By: Dante Watson, Agency Purchasing Officer
Vendor: International Business Machines Corporation Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $156,000.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
4 Innovation & Technology, Department of File Date: 9/11/2019
Original Filing - 09/11/2019:
EMERGENCY JPMC Intel (formerly McAfee) anti-virus statewide master contract for McAfee anti-virus
software, maintenance and technical support for $300,000.00. This JPMC will be available to all government units and qualified not-for-profit agencies. This Emergency Purchase has an expected start date of 08/30/2019 through 11/27/2019 with an Original Estimated Cost of $300,000.00.
Signed By: Dante' Watson, Agency Purchasing Officer
Vendor: CTG of Illinois dba/Novanis Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $300,000.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
5 Innovation & Technology, Department of File Date: 9/26/2019
Original Filing - 09/26/2019:
The current contract that expires 9/30/19 can no longer be extended renewed. (CMS7965240.) This emergency will be the same terms and conditions as the current contract. This maintenance and support is critical to the support of numerous end-of-life servers/applications that reside in the outdated Unix server environment at the State's Central Computing Facility (CCF). These servers are providing critical services to all consolidated and supported agencies.
Without this contract these systems could not be adequately supported and would experience downtime that could jeopardize the life, health, safety of the citizens. This Emergency Purchase has an expected start date of 10/01/2019 through 12/29/2019 with an Original Estimated Cost of $150,000.00.
Signed By: Dante Watson, APO
Vendor: Matrix Systems Group, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $150,000.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
6 Innovation & Technology, Department of File Date: 9/30/2019
Original Filing - 09/30/2019:
The current contract that expires 9/29/19 can no longer be renewed. (CMS0281950.) This emergency will be the
same terms and conditions as the current contract. DolT is the IT service provider for multiple Agencies under the Governor whose mission is critical to the life, health, and/or safety to the citizens of Illinois and sustaining our
existing alternate data center space contracted through ZAYO Group, LLC contract #CMS0281950, in order to
ensure we are able to provide continuous service at all times. If the IT systems are down that allow for the ordering, paying, receiving of food for prisoners or the public health systems that provide information surrounding the tests for new born infants and the alternate data center is not available, this could have an impact on the life, health and safety of our constituents. This Emergency Purchase has an expected start date of 09/30/2019 through 12/28/2019 with an Original Estimated Cost of $304,412.25.
Signed By: Dante Watson, APO
Vendor: Zayo Group Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $304,412.25 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
7 Innovation & Technology, Department of File Date: 9/30/2019
Original Filing - 09/30/2019:
The current master contract (renewal 2 of 2) that expires 6/30/19 can no longer be renewed. (CMS7966630-B) The current emergency contract expires 9/28/19. This new emergency will be the same terms and conditions as the current emergency contract. Failure to purchase ongoing maintenance on this software places the State at risk for the product to stop working or extended service interruptions as a result of the loss of vendor upgrades or software patches, vendor provided technical support, etc. This Emergency Purchase has an expected start date of 09/29/2019 through 12/26/2019 with an Original Estimated Cost of $1,125,000.00.
Signed By: Dante Watson, APO
Vendor: Mythics, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,125,000.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
8 Natural Resources, Department of File Date: 7/19/2019
Latest Filing - 10/25/2019:
The Actual Total Cost of FY20, Qtr 1, Item# 8 is $973,564.42.
Original Filing - 07/22/2019: FY20, Qtr 1, Item# 8:
The IDNR requires services to supply and place an estimated 40,000 tons of 'torpedo' sand to replenish
approximately 2,300 feet of coastal shoreline in the Camp Logan unit, to prevent further damage to the adjacent bike trail and the nature preserve. The trail is in a damaged state due to the erosive effects of Lake Michigan wave action and the above average rainfall. The IDNR has the role of stewardship for the state park and its important and vital nature preserves, as protected under the Illinois Natural Areas Preservation Act, and as recommended in the Long-Term Coastal Stewardship management plan for Illinois Beach State Park and North Point Marina. Failure to provide the sand could result in more trail being washed away and additional loss of habitat in the nature preserve.
This Emergency Purchase has an expected start date of 07/17/2019 through 10/11/2019 with an Original Estimated
Cost of $925,226.00.
Signed By: Clara Orrill,
Vendor: Thelen Materials, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $925,226.00 $973,564.42 $973,564.42 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
9 Natural Resources, Department of File Date: 7/24/2019
Third Filing - 11/04/2019: FY 20, Qtr 1, Item# 9:
On November 11, 2019, an Emergency Purchase Extension was received, reporting an extension for dates starting
10/13/2019 to 04/12/2020 at an additional estimated cost of $0.00, keeping the estimated cost at $0.00.
Second Filing - 09/20/2019: FY 20, Qtr 1, Item# 9:
On September 20, 2019, an Emergency Purchase Extension was received in the same filing quarter, reporting an
extension for dates starting 10/13/2019 to 07/18/2020 at an additional estimated cost of $0.00, keeping the estimated cost of $0.00.
Original Filing - 07/24/2019: FY 20, Qtr 1, Item# 9:
The Illinois Department of Natural Resources (IDNR) requires emergency concession services to operate and
maintain the two level underground parking facility located beneath the Old State Capital Historic Site while a
formal solicitation can be prepared.
The Concessionaire will operate the parking facility from 7:00 AM to 7PM Monday through Friday and from 7:00 AM to 6:00 PM on Saturdays and have an option to operate on Sundays.
The Concessionaire will pay IDNR 42.15% of gross receipts on a monthly basis. This is a Revenue generating
contract, no State funds will be expended for this procurement. This Emergency Purchase has an expected start date of 07/19/2019 to 10/12/2019.
Signed By: Clara Orrill, Assistant Agency Procurement Officer
Vendor: James McCann DBA Uptown Garages Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
10 Natural Resources, Department of File Date: 7/25/2019
Third Filing - 11/04/2019: FY20, Qtr 1, Item# 10:
On November 4, 2019, an Emergency Purchase Extension was received in the same filing quarter, reporting an
extension for dates starting 10/14/2019 to 01/31/2020 at an additional estimated cost of $31,200.00, making a
revised State estimate of $54,600.00
Second Filing - 10/17/2019: FY20, Qtr 1, Item# 10:
A Final cost statement was received on October 17, 2019 stating the total cost for dates 04/25/2019 through
07/19/2019 was $0.00
On September 20, 2019, an Emergency Purchase Extension was received in the same filing quarter, reporting an
extension for dates starting 10/14/2019 to 01/31/2020 at an additional estimated cost of $0.00, keeping the estimated cost of $23,400.00.
Original Filing - 07/25/2019: FY20, Qtr 1, Item# 10:
The Illinois Department of Natural Resources (IDNR) requires emergency concession services at the Grand Marais
Golf Course located in Centreville, IL, in St. Clair County within the Frank Holten State Recreation Area (SRA)
IAC with 30 ILCS 500/20-30).
IDNR was forced to terminate a contract with the previous concessionaire
leaving the agency with the burden of maintaining the Grand Marais Golf Course. IDNR does not have the
expertise, experience, or staff required to operate and maintain a golf course.
The cost to maintain the 18-hole golf course for the 2019 season is estimated at $350,000 to $400,000. If it is not maintained the cost to restore the greens to golfing conditions has been estimated at $800,000 to $1,000,000. This cost would be a maintenance expense only. IDNR wouldn't receive any income as the golf course would remain closed to the public and further cause site deteriorate beyond repair.
IDNR is currently in the process of expending a substantial amount of money for repairs and improvements to the course including flood mitigation, new irrigation pumps, and clubhouse improvements. The clubhouse was left in a state of disarray by the previous concessionaire. These repairs and improvements will not be sustained without a concessionaire to perform the general and routine maintenance IDNR is unable to provide.
The golf course is in a prime location less than ten miles from St. Louis and has been a big part of the metro-east area for over 30 years. Under good management the golf course has seen revenues at around
$500,000 annually in recent years and in the past revenues have exceeded $1,000,000. This revenue provides
multiple income streams to state and local agencies. If closed for this season it will become another costly venture
on Illinois taxpayers and significantly impact the local economy. Golden Tees will receive a monthly payment of
$7,800, and will be responsible for general routine maintenance and repairs, and safety and security at the site.
Immediate concession services are necessary to prevent a potential threat to public safety, further damage to State
property, and disruption of services providing for the collection of substantial State revenues. This Emergency
Purchase has an expected start date of 07/20/2019 through 10/13/2019 with an Original Estimated Cost of
$23,400.00.
Signed By: Clara Orrill, Assistant Agency Procurement Officer
Vendor: Golden Tees - Robert Bonner Notary Date:
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $234,000.00 $54,600.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
11 Natural Resources, Department of File Date: 7/25/2019
Latest Filing - 10/9/2019:
The Actual Total Cost of FY20, Qtr 1, Item# 11 is $173,035.00.
Original Filing - 07/25/2019:
Emergency construction services. DNR requires the services of a contractor to drill and grout at the location of an abandoned coal mine shaft. The scope of work will include completing subsurface borings with intent to intercept and fill voids within the abandoned mine shaft. Drilling will consist of inclined boreholes to various depths.
The mine shaft collapsed in October 2018 and was subsequently remediated in December 2018 by placing a concrete plug from the 3 ft. to 17 ft. depth. At the time of the collapse the shaft was measured to be in excess of 200 ft. deep, and the open hole approximately 20 ft. in diameter at ground surface. At the time of remediation the open
hole/shaft was measured to be 17 ft. deep with a circular footprint approximately 40 ft. in diameter. It’s uncertain if the open shaft filled with material or become clogged with material.
It’s noted that additional failure of material within and/or adjacent to the shaft may occur. Such failure, if deep seated, can happen rapidly, with little or no warning, creating a hole that is tens of feet wider and deeper than the original collapse. Therefore, all work within the vicinity of the shaft should be considered dangerous and the Contractor shall employ all safety procedures deemed necessary to protect personnel, equipment, and property. This Emergency Purchase has an expected start date of 07/31/2019 through 10/28/2019 with an Original Estimated Cost of $148,280.00.
Signed By: Clara Orrill, Assistant Agency Procurement Officer
Vendor: Howard Concrete Pumping Co, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 20 1
Federal Cost: $148,280.00 $173,035.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
12 Natural Resources, Department of File Date: 8/7/2019
Fourth Filing - 11/04/2019: FY20, Qtr 1, Item# 12:
On November 4, 2019, an Emergency Purchase Extension was received in the same filing quarter, reporting an
extension for dates starting 10/27/2019 to 01/31/2020 at an additional estimated cost of $.00, keeping a revised State estimate of $0.00
Third Filing - 10/17/2019: FY20, Qtr 1, Item# 12:
A Final cost statement was received on October 17, 2019 stating the total cost for dates 04/08/2019 through
07/26/2019 was $0.00
Second Filing - 09/20/2019: FY20, Qtr 1, Item# 12:
On September 20, 2019, an Emergency Purchase Extension was received in the same filing quarter, reporting an
extension for dates starting 10/27/2019 to 01/31/2020 at an additional estimated cost of $0.00, keeping the estimated cost of $0.00.
Original Filing - 08/07/2019: FY20, Qtr 1, Item# 12:
A 90 day emergency for the Golconda Marina Concession was declared on April 8th, 2019 at which time Larry
Millis, LLC began operation of the Marina and concession store. IDNR requested and extension to the emergency
contract through December 31, 2019 which was approved on June 26, 2019. An oversight on the initial contract led to it not being fully executed until July 19, 2019 which was past the expiration date of July 5th, 2019. IDNR
cannot extend an expired contract and is declaring a new 90 day emergency for the concession operation utilizing the
same Vendor. The Golconda Marina is a 274-acre full-service boat marina recognized as one of the finest fishing and
boating areas in the nation. On average, the concession generates $305,000 in annual sales derived from daily,
overnight and seasonal boat slip rental, and the sale of Illinois hunting and fishing licenses, fuel, and miscellaneous
items offered in the concession store. Of the $305,000 IDNR directly collects approximately $125,000 annually
from the sale of hunting and fishing licenses alone as Golconda Marina is the only point of sale (POS) for hunting
and licenses in Pope County. Mr. Willis will be authorized to collect fees for daily, overnight and seasonal boat slip
rental, dispense fuel, and offer for sale food, confections, hot and cold non-alcoholic beverages, tobacco products,
selected souvenirs and novelties in good character, clothing, newspapers, boating equipment, bait, hunting/fishing
licenses, marine, fishing, hunting, picnic and camping supplies, offer boat rental and State of Illinois Lottery Tickets.
The concessionaire shall keep all revenues from the concession operation. This Emergency Purchase has an
expected start date of 08/01/2019 through 10/26/2019 with an Original Estimated Cost of $0.00 ($150,000.00 Value).
Signed By: Clara Orrill, Assistant Agency Procurement Officer
Vendor: Larry W. Millis, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
13 Natural Resources, Department of File Date: 9/9/2019
Original Filing - 09/09/2019:
The existing 30-ton chiller at Vandalia State House State Historic Site has failed. The unit has been repaired multiple
times, but it is no longer economically feasible to make further repairs. The Vandalia State House is listed on the
National Register of Historic Place. The chiller provided the proper environmentally controlled temperature and
humidity levels within the building to protect and preserve historic artifacts and building components. The longer
the building envelope is without proper cooling and humidity control, the greater the possibility for damages to
occur. Additionally, without proper air conditioning, the potential for mold growth escalates posing other problems
and increased expenses. The State house is open to the public and is staffed. Lack of proper temperature
control/humidity controls could also have a detrimental impact to the well-being of visitors and employees. Alpha
Controls & Service will upgrade the failed Barber Colman Network 8000 Global Control Module to be compatible
with the new 30-ton chiller unit and Culberston Heating & Cooling will remove the failed chiller and purchase and
install a new 30-ton unit. This Emergency Purchase has an expected start date of 08/13/2019 through 11/08/2019
with an Original Estimated Cost of $10,170.00 to Alpha Controls & Service and an Original Estimated Cost of
$62,085.00 to Culberston Heating & Cooling.
Signed By: Clara Orrill, Assistant Agency Procurement Officer
Vendor: Alpha Controls & Svs. & Culberston Heating & Cooling Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $72,255.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
14 Natural Resources, Department of File Date: 9/24/2019
Original Filing - 09/24/2019:
On September 24, 2019, both an Original Emergency Purchase Statement and a Final Actual Cost Statement were
received from the Department of Natural Resources for the dates of 06/03/2019 through 08/30/2019, reporting the
Estimated Total Cost at $54,010.00, and the Actual Total Cost at $51,119.00.
Emergency construction services. IDNR will procure the services of a contractor to complete excavating and
backfilling to remediate an abandoned mine shaft which has collapsed on South Jugtown Road, Coal City, IL 60416.
The mine shaft was remediated in 1995, however the shaft has reopened creating an appx 20 ft. diameter hole which
is appx 13 ft. deep and water filled. The opening is located within the yard of the private residence. Conditions
present a threat and/or potential threat to public health, safety, and welfare. Accordingly, remediation of the threat
as an emergency procurement is warranted. The U.S. Department of the Interior, Office of Surface Mining has
declared this site an AML emergency, making federal AML grant funds available for use by the DNR AML
Emergency Section. Procuring these services as an emergency will eliminate the hazard by excavating soil and
debris, and placing a concrete plug into the collapsed mine shaft.
Signed By: Clara Orrill, Assistant APO
Vendor: D. Construction, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 20 1
Federal Cost: $54,010.00 $51,119.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
15 Natural Resources, Department of File Date: 9/24/2019
Original Filing - 09/24/2019:
On September 24, 2019, both an Original Emergency Purchase Statement and a Final Actual Cost Statement were
received from the Department of Natural Resources for the dates of 07/19/2019 through 10/17/2019, reporting the
Estimated Total Cost at $31,234.00, and the Actual Total Cost at $30,378.15.
Emergency construction services. IDNR will procure the services of a contractor to complete excavating and
backfilling to remediate an abandoned mine shaft which has collapsed on approximately 800 ft. north of Benld Road
on property owned by the Village of Eagarville. The objective of this project is to abate the hazardous conditions
that have developed due to collapse of an abandoned coal mine shaft. The existing depression is approximately 30
ft. by 15 ft. and 8 ft. deep. The mine operated in the Herrin Coal seam to a mining depth of 320 ft. to 348 feet, with
the coal seam being about 7 feet thick. A concrete plug will be installed and used to both stop the ongoing collapse
and to prevent its occurrence in the future. The remainder of the hole will be filled with compacted soil materials.
The U.S. Department of the Interior, Office of Surface Mining has declared this site an AML emergency, making
federal AML grant funds available for use by the DNR AML Emergency Section. Procuring these services as an
emergency will eliminate the hazard by excavating soil and debris, and placing a concrete plug into the collapsed
mine shaft.
Signed By: Clara Orrill, Assistant APO
Vendor: Moniger Excavating, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 20 1
Federal Cost: $31,234.00 $30,378.15
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
16 Corrections, Department of File Date: 9/12/2019
Original Filing - 09/12/2019:
ICI needs to purchase pancakes and waffles to customers for nutritional needs. This is in the best interests of the
State of Illinois due to the cost savings when purchasing in bulk. Current vendor for pancakes will not deliver per
contract terms and the vendor for waffles will not deliver due to payment issues and wanting to charge ICI late
payment penalties that are not allowable per contract terms. This Emergency Purchase has an expected start date of
09/11/2019 through 12/09/2019 with an Original Estimated Cost of $159,000.00.
Signed By: Justin Weigler, Purchasing
Vendor: Good Source Solutions, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $159,000.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
17 Human Services, Department of File Date: 8/1/2019
Second Filing - 10/16/2019: FY20, Qtr 1, Item# 17:
An Emergency Purchase Extension was received on October 16, 2019 requesting an extension for dates starting
10/222/2019 to 07/23/2021 at an additional estimated cost of $313,250.00, revising the total estimated cost to
$416,500.00.
Original Filing - 08/01/2019: FY20, Qtr 1, Item# 17:
The Ligas v. Hamos lawsuit was filed on July 28, 2005, on behalf of individuals with developmental disabilities who
were residing in private, State-funded facilities (Intermediate Care Facilities for Persons with Developmental
Disabilities or ICFs/DD) of nine or more persons or who were at risk of being placed in such facilities. Plaintiffs
sought placement in Community-Based Settings and receipt of community-based services. On June 15, 2011, a
fairness hearing was held; on the same day, a Consent Decree was approved by the Court.
The Court has since
found that the rates DHS pays for residential services to class members are too low. An appropriate rate must be
established to ensure quality services are provided. That rate relief must be forthcoming as quickly as possible. DHS
must secure the services of a qualified rate developer. Working in collaboration with the Division of Developmental
Disabilities and the Rates Oversight Committee, the vendor will conduct a rate study, conduct research on the
current rate methodologies, consider recommendations developed by the Rates Oversight Committee and craft
recommended rate methodologies for Community Integrated Living Arrangements (CILA) and Intermediate Care
Facilities for Individuals with Intellectual/Developmental Disabilities (ICF/IDD), Illinois' primary residential
settings for persons with developmental disabilities. This Emergency Purchase has an expected start date of
07/24/2019 through 10/21/2019 with an Original Estimated Cost of $103,250.00.
Signed By: Jean Sandstrom, Agency Procurement Officer
Vendor: Navigant Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $103,250.00 $416,500.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
18 Military Affairs, Department of File Date: 9/27/2019
Original Filing - 09/27/2019:
The Illinois Department of Military Affairs requires Security Guard services for: Camp Lincoln, Marseilles Training
Area, Peoria, Midway, North Riverside and Decatur. Services are required to ensure the safety of employees and to
protect the property of the State. Services include stationary assignments and patrol of buildings or properties
during operating and after hours. The DMA requires trained and qualified on-duty armed security officers
distributed among three shifts and six locations from the first day of performance through completion of this
contract in support of post patrol, access control points, security enforcement, vehicular traffic flow, and vehicle
inspections in accordance with federal, state, local, Department of Defense (DoD), and applicable force protection
conditions to include random antiterrorism measures. In support of their duties, vendor security officers will deter,
detect, and detain, by use of necessary and reasonable force, trespassers or persons who illegally gain or attempt to
gain access to the installation. Additionally, vendor security officers will detect and detain persons suspected of
committing other offenses such as operating a vehicle under the influence of alcohol or other drug, driving a motor
vehicle on any DMA facility with a suspended/revoked license, and illegal transport of drugs/explosive
materials/weapons. Vendor security officers must also possess or be capable of possessing any other skills that are
inherent to the protection of the DMA's assets and personnel. In addition, federal funding will be lost if services are
not procured by 9-30-19, which would also make this eligible as an emergency in accordance with IL Administrative
Code Title 44 Sec. 1.2030(c)(5). This Emergency Purchase has an expected start date of 10/01/2019 through
12/31/2019 with an Original Estimated Cost of $520,650.00 using Federal Funds.
Signed By: Donna Weatherly, Exec II - DMA State Procurement
Vendor: Global Security Services-IA, Ltd. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 20 1
Federal Cost: $520,650.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
19 Public Health, Department of File Date: 7/16/2019
Second Filing - 09/27/2019:
On September 27, 2019, an Emergency Purchase Extension was received in the same filing quarter, requesting an
extension for dates starting 10/16/2019 to 04/15/2020 at an additional estimated cost of $39,900.00, revising the
total estimated cost to $59,850.00.
Original Filing - 07/16/2019:
This purchase is an emergency because the Title X (Ten) Family Planning Program (FPP), which is administered by
the Illinois Department of Public Health, Division of Women's Health pursuant to receipt of a federal Title X grant,
is required to collect a broad range of data to demonstrate grantee compliance with the federal grant objectives and
conduct a performance evaluation of each delegate agency. To do this, grantees must be able to submit data through
a system which can not only provide demographic data (e.g. users at or below the federal poverty level, users with
limited English proficiency, users by age groups), but also generate service data (e.g. STD/HIV educational sessions,
comprehensive physical exams, compliance with State Chlamydia/gonorrhea screening criteria, contraceptive
supplies dispensed). Moreover, the system must be a web-based interface that collects data directly from the
program affiliates, strips identifying patient information, and delivers the de-identified data directly by electronic
notification to the Health and Human Services (HHS) Office of Population Affairs (OPA) health information
exchange. The current Vendor, Ahlers and Associates, is successfully providing this system. There are no other
vendors who could seamlessly provide this service between the time their current contract ends and a new contract
begins. This Emergency Purchase has an expected start date of 07/18/2019 through 10/15/2019 with an Original
Estimated Cost of $19,950.00.
Signed By: Joel Meints, Agency Procurement Officer
Vendor: Ahlers and Associates Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $19,950.00 $59,850.00 $0.00 $0.00 20 1
Federal Cost: $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
20 Revenue, Department of File Date: 8/9/2019
Original Filing - 08/09/2019:
A sole source contract with Fairfax Imaging, Inc. expired on July 28, 2019 before all components of the contract
could be implemented. The delay in implementation was due to a change in financial institutions by the State
Treasurer's Office. The Agency requires the continued services of Fairfax Imaging, Inc. to ensure the software
components are programmed and implemented as required by the Agency. This Emergency Purchase has an
expected start date of 08/05/2019 through 11/02/2019 with an Original Estimated Cost of $140,500.00.
Signed By: Tracy Rutter, Agency Procurement Officer
Vendor: Fairfax Imaging, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $140,500.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
21 Transportation, Department of File Date: 7/3/2019
Latest Filing - 08/07/2019:
An Actual Total Cost of $188,973.64 was reported in the same filing quarter.
Original Filing - 07/03/2019:
The recent flooding of the Illinois River and heavy rains caused a section of IL Rte. 100 south of Michael in Calhoun
County to fail. The road is currently closed. The contractor will perform testing and excavation to determine root
cause of failure and the extent of the needed repair. The repair is anticipated to include removal and replacement of
the pavement and subgrade in one lane and the foreslope.
Signed By: Colleen Caten, District Operations Engineer
Vendor: Keeley and Sons, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $450,000.00 $188,793.64 $188,793.64 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
22 Transportation, Department of File Date: 7/15/2019
Latest Filing - 10/22/2019:
The Actual Total Cost of FY20, Qtr 1, Item# 22 is $145,292.85.
Original Filing - 07/15/2019: FY20, Qtr 1, Item# 22:
Heavy rains over the last month have caused a 2 culvert system and berm to wash out on IL172 approximately 0.5
miles south of Tampico in Whiteside County. As we continue to get more rounds of heavy rains, the erosion is
getting worse and will soon undermine the roadway and there is no longer a berm to hold back the drainage way
water. This Emergency Purchase has an expected start date of 07/11/2019 through 10/08/2019 with an Original
Estimated Cost of $150,000.00.
Signed By: Masood Ahmad, Region 2 Engineer
Vendor: Civil Constructors Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $150,000.00 $145,292.85 $145,292.85 20 1
Federal Cost: $0.00 $0.00
23 Transportation, Department of File Date: 8/7/2019
Latest Filing - 11/05/2019:
The Actual Total Cost of FY20, Qtr 1, Item# 23 is $141,609.26.
Original Filing - 08/07/2019:
On August 1, 2019, there was an accident involving 2 semis on I-74 at MP206. The accident resulted in a fire which
severely burnt both westbound lanes and both shoulders. The repair will involve milling down to good pavement
and then resurfacing. This Emergency Purchase has an expected start date of 08/05/2019 through 11/02/2019 with an
Original Estimated Cost of $150,000.00.
Signed By: Kensil Garnett, Region 3 Engineer
Vendor: Open Road Paving Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $150,000.00 $141,609.26 $141,609.26 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
24 Transportation, Department of File Date: 9/9/2019
Latest Filing - 09/24/2019:
An Actual Total Cost of $79,267.10 was reported in the same filing quarter.
Original Filing - 09/09/2019:
During recent flood events along the Illinois River, the District was requested to construct a temporary road to
access the Kampsville Ferry under Resource Requests 9160 and 9163, for Kampsville Ferry Option A, to be able to
continue to provide life, health and safety services to the Villages of Hardin and Kampsville. This temporary road
required local traffic to detour on Green County township roads 975 N, 200 E, and 100 E. An emergency contract is
required to repair the roadway surfaces on these roadways as requested per Resource Request 9575. This work
shall consist of placing an AC-3 oil and chip surface on 975 N, 200 E, and 100 E. This Emergency Purchase has an
expected start date of 09/06/2019 through 12/04/2019 with an Original Estimated Cost of $350,000.00.
Signed By: Joseph Monroe, District 8 Operations Engineer
Vendor: Greene County Highway Department Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $350,000.00 $79,267.10 $79,267.10 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
25 Transportation, Department of File Date: 9/24/2019
Latest Filing - 10/22/2019:
The Actual Total Cost of FY20, Qtr 1, Item# 25 is $15,619.00.
Original Filing - 09/24/2019:
During recent flooding events along the Mississippi River in Alton, IL, flood water entered the Department's storm
sewer system along IL 100/Broadway inundating it with mud and debris. This storm sewer needs to be cleaned to
maintain efficiency and minimize any future flooding concerns due to impacted pipes. Due to the length and depth
of the storm sewer and also the depths of several of the basins/Structures, the District is unable to perform this
work with our forces and equipment. This Emergency Purchase has an expected start date of 09/20/2019 through
12/18/2019 with an Original Estimated Cost of $100,000.00.
Signed By: Joseph Monroe, District 8 Engineer
Vendor: Haier Plumbing and Heating, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $15,619.00 $15,619.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
26 Veterans Affairs, Department of File Date: 9/5/2019
Original Filing - 09/05/2019:
On August 30, 2019, IVHM received a positive Legionella test result. This positive test resulted in 68 point tests
being performed immediately. In order to ensure the safety of all Veterans at IVHM, DVA will need to perform a 68
point test every two weeks. Should any additional positive Legionella results occur, the agency will need to
perform additional testing and the agency may need to purchase water filters to prevent future positive results. The
agency will begin drafting a solicitation for filters and quick connects; however, if a positive test result occurs, the
filters will be purchased under a separate emergency contract. The contract shall cover the Water Management Plan
costs for the 90 days of the emergency. It shall also cover water sample collections and the testing of those sample
for Legionella. Shipping and handling cost is also included to ship the samples to a CDC accredited lab for the
Legionella Test. This Emergency Purchase has an expected start date of 08/30/2019 through 11/27/2019 with an
Original Estimated Cost of $154,660.00.
Signed By: Michael Kuntz, Agency Procurement Officer
Vendor: Phigenics, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $154,660.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
27 Emergency Management Agency File Date: 9/16/2019
Latest Filing - 10/19/2019:
The Actual Total Cost of FY20, Qtr 1, Item# 27 is $0.00.
Original Filing - 09/16/2019:
Due to the sustained heavy rains and severe flooding throughout the State of Illinois that prompted Gubernatorial
Proclamations covering 36 Illinois counties, the Illinois Emergency Management Agency (IEMA) is soliciting
proposals to provide expertise and assistance to units of State and Local government impacted by the flooding with
disaster recovery planning and related services. Services include but are not limited to planning and oversight of
damage assessment, conducting, supporting or assisting with damage assessments, collecting, compiling and
reviewing data, and identifying and applying for all relevant federal assistance programs (e.g. Public Assistance,
Individual Assistance, Small Business Administration loans, etc.).
Signed By: Brett Cox, Chief Fiscal Officer
Vendor: Hagerty Consulting, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 20 1
Federal Cost: $680,000.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
28 Housing Development Authority File Date:
Original Filing - 08/13/2019:
The Illinois Housing Development Authority ("Authority") has identified that the fire suppression system in its
server room is a water based sprinkler system. The Authority's server room houses network and server equipment
that stores all of the Authority's data and electronic records and provides connectivity to other services such as
phones, internet, email and applications used by IHDA staff. In the event of an emergency causing the sprinkler
system to activate in the server room, the Authority risks losing all data, electronic records and connectivity. These
repairs to the Authority's fire suppression system in its server room are urgent and need to be completed as
quickly as possible by a vendor that meets both the union and certificate of insurance requirements of the building.
The Authority intends to enter into an emergency contract with Advanced Fire & Security Systems, Inc. to replace
the water based sprinkler system with a gas based sprinkler system to repair State property in order to protect
against further loss or damage to State property as well as to ensure the integrity of State records (30 ILCS 500/20-
30(a)). This Emergency Purchase has an expected start date of 03/12/2019 through 06/10/2019 with an Original
Estimated Cost of $218,625.00.
Signed By: Audra Hamernik, Executive Director
Vendor: Advanced Fire & Security Systems, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $218,625.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
29 Housing Development Authority File Date: 8/13/2019
Second Filing - 08/13/2019:
An Emergency Purchase Extension was received on August 13, 2018 requesting an extension for dates starting
07/10//2019 to 12/15/2019 at an additional estimated cost of $310,000.00, revising the total estimated cost to
$472,161.00.
Original Filing - 08/13/2019:
The emergency contract is for property management and maintenance services at Lake Shore Plaza. A development
owned by IHDA located at 445 East Ohio Street, Chicago, Illinois. This Emergency Purchase has an expected start
date of 04/11/2019 through 07/09/2019 with an Original Estimated Cost of $162,161.00.
Signed By: Audra Hamernik, Executive Director
Vendor: Related Management Company, LP Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $162,161.00 $472,161.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
30 Chicago State University File Date: 9/19/2019
Original Filing - 09/19/2019:
On September 19, 2019, an Announcement of an Emergency Award/Quick Purchase was received from Chicago
State University reporting an Actual Cost $45,306.00 for dates 01/04/2018 to 04/04/2018. This Emergency
Purchase was required due to a situation in which action was warranted to insure integrity of University records.
We did not receive an Original Emergency Purchase Statement for this Emergency Purchase. This Emergency
Purchase has an expected start date of 09/03/2019 through 12/02/2019 with an Original Estimated Cost of Federal
Funds in the amount of $680,000.00.
Signed By: Nicole Rogers, State Purchasing Officer
Vendor: Sungard Availability Services Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $105,714.00 $45,306.00 $45,306.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
31 Illinois State University File Date: 9/26/2019
Original Filing - 09/26/2019:
Illinois State University is currently experiencing extreme building flooding conditions at Redbird Arena. The
flooding has been made much worse by a recently completed exterior civil construction drainage project. This
project was designed to improve site drainage conditions and mitigate flooding of Redbird Arena during heavy rain
and storm water drainage events (i.e. spring snow melt).However, it could not be foreseen that the storm water
system had exceeded capacity and flooding is due to water back-ups during significant water events. Current storm
sewer flow volumes exceed storm sewer current capacity during each "significant rain event". The recent project
made the situation much worse and provided a short-cut relief valve for backed up storm sewer water to be
expedited directly back into Redbird Arena, exacerbating the problem. This Emergency Purchase has an expected
start date of 09/27/2019 through 12/11/2019 with an Original Estimated Cost of $40,000.00. This Emergency
Purchase will be using Reserve Funding.
Signed By: Ernest Olson, Director of Purchases
Vendor: Hanson Professional Services Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $40,000.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
32 Illinois State University File Date: 9/26/2019
Original Filing - 09/26/2019:
Illinois State University is currently experiencing extreme building flooding conditions at Redbird Arena. The
flooding has been made much worse by a recently completed exterior civil construction drainage project. This
project was designed to improve site drainage conditions and mitigate flooding of Redbird Arena during heavy rain
and storm water drainage events (i.e. spring snow melt).However, it could not be foreseen that the storm water
system had exceeded capacity and flooding is due to water back-ups during significant water events. Current storm
sewer flow volumes exceed storm sewer current capacity during each "significant rain event". The recent project
made the situation much worse and provided a short-cut relief valve for backed up storm sewer water to be
expedited directly back into Redbird Arena, exacerbating the problem. This Emergency Purchase has an expected
start date of 09/27/2019 through 12/11/2019 with an Original Estimated Cost of $240,000.00. This Emergency
Purchase will be using Reserve Funding.
Signed By: Ernest Olson, Director of Purchases
Vendor: Core Construction Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $240,000.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
33 Northern Illinois University File Date: 7/18/2019
Second Filing - 08/09/2019:
An Emergency Purchase Extension was received on August 9, 2019 requesting an extension for dates starting
09/29/2019 to 06/30/2020 at an additional estimated cost of $118,560.00, revising the total estimated cost to
$158,560.00.
Original Filing - 07/18/2019:
The required system is the campus' identification card and point-of-sale system. The identification cards linked to
the system provide secure access to buildings on campus (e.g. residence halls) and the same cards are used by their
holders to purchase meals and complete other transactions. This Emergency Purchase has an expected start date of
07/01/2019 through 09/28/2019 with an Original Estimated Cost of $40,000.00. This Emergency Purchase will use
Local Funds.
Signed By: Kent Clapsaddle, Associate Director, Procurement IT
Vendor: Blackboard Transact, Inc. dba Transact Campus Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $40,000.00 $158,560.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
34 Northern Illinois University File Date: 9/19/2019
Original Filing - 09/19/2019:
Frontier North, Inc. has provided telephone trunking service to Northern Illinois University for many years. The
University intends to move away from telephone system currently utilized and will modernize the trunking solution
at such time that the system is replaced. Due to complications in the procurement process, the sourcing of a new
telephone system has been delayed, forcing the University to continue the use of the existing telephone system and
the existing trunking services. This Emergency Purchase has an expected start date of 10/01/2019 through
12/30/2019 with an Original Estimated Cost of $70,000.00.
Signed By: Antoinette Bridges, Director, Procurement Svs. Contract Mgmt
Vendor: Frontier North, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $70,000.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
35 University of Illinois File Date: 7/2/2019
Latest Filing - 09/26/2019:
An Actual Total Cost of $312,302.53 was reported in the same filing quarter.
Original Filing - 07/02/2019:
This vendor supplies all food products and supplies to support the cafeteria that serves the guests of hospital
patients and visitors, along with the food for inpatients dietary and clinical needs. This Emergency Purchase has an
expected start date of 07/01/2019 through 09/28/2019 with an Original Estimated Cost of $975,000.00. This
Emergency Purchase will use Institutional Funds.
Signed By: Debra Matlock, Director, UIC Purchasing
Vendor: US Foods Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $975,000.00 $312,302.53 $312,302.53 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
36 University of Illinois File Date: 7/19/2019
Latest Filing - 10/25/2019:
The Actual Total Cost of FY20, Qtr 1, Item# 36 is $40,919.03.
Original Filing - 07/19/2019:
This emergency/quick purchase was required due to a situation in which public health or safety was threatened. It
was brought to the University's attention via our Vendor Credentialing System (VendorMate), that the
employee/owner of the company that is the current vendor has been providing services to the University while he
had a summarily suspended license in the state of Washington in 2016 for a series of incidents. As we reviewed this
issue with our Compliance & Risk Management Departments we also identified that the vendor's completed
Financial Disclosures and Conflicts of Interest document for same employee/owner, Step 7 question 2 asked if
individual has had any professional licensure disciplines within the last 10 years which he claimed none. Therefore
the university has taken the necessary action to terminate the contract. These services are a critical component of
our accreditation & OSHA compliance requirements, and require an emergency replacement vendor. This Emergency
Purchase has an expected start date of 07/19/2019 through 10/17/2019 with an Original Estimated Cost of
$125,000.00. This Emergency Purchase will use Institutional Funds.
Signed By: Debra Matlock, Director, UIC Purchasing
Vendor: Hygieneering Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $125,000.00 $40,919.03 $40,919.03 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
37 University of Illinois File Date: 8/1/2019
Latest Filing - 10/25/2019:
The Actual Total Cost of FY20, Qtr 1, Item# 37 is $250,000.00.
Original Filing - 08/01/2019:
The University awarded a contract for testing and repairing Medium Voltage12kv equipment. This emergency/quick
purchase was required due to a situation in which public health or safety was threatened. Shermco Industries
specializes in testing and repairing Medium Voltage(12kv) equipment. They have experience and knowledge of our
systems. They specializes in finding the root cause of why the tie breaker did not immediately restore power to half
of the east campus. Since their involvement with the initial installation, they have performed further testing and
found many issues prior to them becoming catastrophic issues. This vendor also has the resources to respond to our
emergencies in a timely and cost efficient manner. This Emergency Purchase has an expected start date of
07/30/2019 through 10/28/2019 with an Original Estimated Cost of $250,000.00.
Signed By: Debra Matlock, Director, UIC Purchasing
Vendor: Shermco Industries Incorporated Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $250,000.00 $250,000.00 $250,000.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
38 University of Illinois File Date: 8/23/2019
Original Filing - 08/23/2019:
FJ Murphy will remedy a dry standpipe that upon inspection could not hold even city water pressure and this pipe
feeds into Brookens Library. The original standpipe and FDC will be removed and replaced in their entirety. The
system will be upgraded to the latest NFPA code requirements of a wet stand pipe system that requires less
maintenance and has a longer service life in comparison to the dry pipe existing today. Three total risers are affected
by the cracks and weak joints in the scope of this repair effort. This Emergency Purchase has an expected start date
of 09/09/2019 through 10/18/2019 with an Original Estimated Cost of $95,557.00.
Signed By: Keith Stewart, Director of Construction
Vendor: F.J. Murphy & Son, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $95,557.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
39 University of Illinois File Date: 8/30/2019
Original Filing - 08/30/2019:
The University awarded a contract for surveying. This emergency/quick purchase was required due to a situation in
which immediate action was needed to prevent any disruption in University services. Press Ganey is utilized to
provide patient, employee and physician satisfaction surveying and benchmarking as required for the Hospital
Patient Experience Office. This Emergency Purchase has an expected start date of 08/30/2019 through 11/29/2019
with an Original Estimated Cost of $900,000.00, using Institution Funds.
Signed By: Debra Matlock, Director, UIC Purchasing
Vendor: Press Ganey Associates Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $900,000.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
40 University of Illinois File Date: 8/30/2019
Original Filing - 08/30/2019:
The University awarded a contract for medical and surgical supplies. This emergency/quick purchase was required
due to a situation in which immediate action was needed to prevent any disruption in University services. Medline
Industries provides distribution of all Hospital Medical /Surgical supplies throughout the year. Under the terms of
the distribution contract Medline will warehouse adequate inventory and deliver all supplies at agreed upon
schedules. This Emergency Purchase has an expected start date of 09/01/2019 through 11/29/2019 with an Original
Estimated Cost of $9,000,000.00, using Institution Funds.
Signed By: Debra Matlock, Director, UIC Purchasing
Vendor: Medline Industries, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $9,000,000.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
41 University of Illinois File Date: 8/30/2019
Original Filing - 08/30/2019:
The University awarded a contract for animal cage cleaning equipment and supplies. This emergency/quick purchase
was required due to a situation in which public health or safety was threatened. Getinge provides all labor and
materials needed to complete the provision of Animal Cage Cleaners and Detergents for the Biologic Resources
Laboratory. This Emergency Purchase has an expected start date of 08/29/2019 through 11/28/2019 with an Original
Estimated Cost of $400,000.00, using Institution Funds.
Signed By: Debra Matlock, Director, UIC Purchasing
Vendor: Getinge Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $400,000.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
42 University of Illinois File Date: 8/30/2019
Original Filing - 08/30/2019:
This emergency/quick purchase was required due to a situation in which immediate action was needed to prevent
any disruption in University services. Refuse and recyclable cardboard collection and disposal for all UIC East and
West campus facilities that are currently serviced by UIC FM Transportation, services for our 1,2,4,6,and 8 yard
static containers, as well as smaller in place compactors(dorms). This Emergency Purchase has an expected start
date of 08/30/2019 through 11/29/2019 with an Original Estimated Cost of $150,000.00, using Institution Funds.
Signed By: Debra Matlock, Director, UIC Purchasing
Vendor: Allied Waste/Republic Services, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $150,000.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
43 University of Illinois File Date: 8/30/2019
Original Filing - 08/30/2019:
The University awarded a contract for repairs to metering system. This emergency/quick purchase was required due
to a situation in which immediate repairs were needed to prevent further loss or damage to University property. It
is crucial that the emergency purchase is started while the other electrical repair work is going on. The electric gear is
currently de-energized and a major portion of this work cannot be completed safely when the gear is energized. We
cannot have this gear down beyond the other repair because it puts the university at risk for a power outage. This
Emergency Purchase has an expected start date of 08/29/2019 through 11/27/2019 with an Original Estimated Cost
of $150,000.00, using Institution Funds.
Signed By: Debra Matlock, Director, UIC Purchasing
Vendor: Hawkeye Energy Solutions Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $150,000.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
44 University of Illinois File Date: 9/6/2019
Original Filing - 09/06/2019
The University of Illinois awarded a contract for a refuse truck. This emergency/quick purchase was required due to
a situation in which public health or safety was threatened. On September 6, 2019, an Emergency Purchase
Affidavit reporting an Actual Cost $215,488.00, was received from the University of Illinois for dates 10/19/2017
to 07/11/2018. We did not receive an Original Emergency Purchase Statement for this Emergency Purchase.
Signed By: Aaron Finder, State Purchasing Officer
Vendor: Rantoul Truck Center Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $215,488.00 $215,488.00 $215,488.00 20 1
Federal Cost: $0.00 $0.00
Updates
To
Previously Filed
Emergency Purchases
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
45 Secretary of State, Office of the File Date: 9/9/2019
Latest Filing - 09/09/2019:
The Actual Total Cost of FY19, Qtr 4, Item# 1 is $136,275.00.
Original Filing - 06/07/2019:
The current vendor has failed to meet deadlines and delivery of over 5 million stickers. Current stock is getting low.
This low/no stock affects daily operations statewide. Pressure seal form with stickers: 325,000 2020 glued,
1,400,000 2021 glued at a cost of $.079 each. This Emergency purchase has an estimated cost of $136,275.00.
Signed By: Ernie Dannenberger, Director of Vehicle Services
Vendor: Surysinc.com Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $136,275.00 $136,275.00 $136,275.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
46 Natural Resources, Department of File Date: 7/25/2019
Third Filing - 07/25/2019 - FY19, Qtr 4, Item# 5:
An emergency extension was granted through December 31, 2019, however, the vendor is unable to continue due to
expending a substantial amount of money without being able to open the course. After 3 months of investments
and no opportunity for profitable returns, the Vendor can no longer withstand the expenses associated with the
Grand Marais.
The terms and conditions of the original agreement have changed and as such, IDNR will let the
contract expire on its original date of July 19, 2019 and declare a new emergency to take the new conditions into
account.
Second Filing - 07/03/2019: FY19, Qtr 4, Item# 5:
An Emergency Purchase Extension was received on July 3, 2019, requesting an extension for dates starting
07/20/2019 to 09/18/2019 at an additional estimated cost of $0.00, keeping the estimated cost at $300,000.00.
Original Filing - 04/26/2019: FY19, Qtr 4, Item# 5:
The Illinois Department of Natural Resources (IDNR) requires emergency concession services at the Grand Marais
Golf Course located in Centreville, IL, in St. Clair County within the Frank Holten State Recreation Area ((SRA)
IAC with 30 ILCS 500/20-30). IDNR was recently forced to terminate a contract with the previous concessionaire
leaving the agency with the burden of maintaining the Grand Marais Golf Course. IDNR does not have the
expertise, experience, or staff required to operate and maintain a golf course. The cost to maintain the 18-hole golf
course for the 2019 season is estimated at $350,000 to $400,000. If it is not maintained, the cost to restore the
greens to golfing conditions has been estimated at $800,000 to $1,000,000. This cost would be a maintenance
expense only. IDNR wouldn't receive any income as the golf course would remain closed to the public. IDNR
does not have the funds available to maintain or restore the course and cannot afford to let the site deteriorate
beyond repair. IDNR is currently in the process of expending a substantial amount of money for repairs and
improvements to the course including flood mitigation, new irrigation pumps, and clubhouse improvements. The
clubhouse was left in a state of disarray by the previous concessionaire. These repairs and improvements will not
be sustained without a concessionaire to perform the general and routine maintenance IDNR is unable to provide.
This Emergency Purchase has an expected start date of 04/25/2019 through 07/04/2019 with an Original Estimated
Cost of $300,000.00 using other funds from a revenue Generating Contract.
Signed By: Clara Orrill, Assistant Agency Procurement Officer
Vendor: Golden Tees Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $300,000.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
47 Natural Resources, Department of File Date: 7/25/2019
Latest Filing - 07/25/2019:
The Actual Total Cost of FY19, Qtr 4, Item# 7 is $34,209.00.
Original Filing - 05/24/2019: FY19, Qtr 4, Item# 7:
Emergency construction services. DNR will procure the services of a contractor to complete excavation and
backfilling to remediate a subsided mine pit that is impacting a roadway and ditch on Bhrett Drive, Energy, IL
62933.
The objective of this project is to abate the hazardous conditions that have developed due to an abandoned coal
mine pit collapse. The existing collapse is approximately 12 feet by 31 feet and to a depth of about 8 feet. The mine
operated in the Herrin Coal seam and the mining depth is approximately 50 feet with the coal seam being about 5 .5
feet thick. This Emergency Purchase has an expected start date of 05/20/2019 through 08/16/2019 with an Original
Estimated Cost of $26,492.00.
Signed By: Clara Orrill, Assistant Agency Procurement Officer
Vendor: K.D. Crain and Sons, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 20 1
Federal Cost: $26,492.00 $34,209.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
48 Natural Resources, Department of File Date: 7/25/2019
Latest Filing - 07/25/2019:
The Actual Total Cost of FY19, Qtr 4, Item# 6 is $37,458.00.
Original Filing - 05/24/2019: FY19, Qtr 4, Item# 6:
Emergency construction services. DNR requires the services of a contractor to complete subsurface borings with
intent to determine if the shaft is backfilled or remains open. Drilling will consist of both vertical and inclined
boreholes to various depths. The mine shaft collapsed in October 2018 and was subsequently remediated in
December 2018 by placing a concrete plug from the 3 ft. to 17 ft. depth. At the time of collapse, the shaft was
measured to be in excess of 200 ft. deep, and the open hole approximately 20 ft. in diameter at ground surface. At
the time of remediation the open hole/shaft was measured to be 17 ft. deep with a circular footprint approximately
40 ft. in diameter. It’s uncertain if the open shaft filled with material or became clogged with material. It’s noted that
additional failure of material within and/or adjacent to the shaft may occur. Such failure, if deep seated, can happen
rapidly, with little or no warning, creating a hole that is tens of feet wider and deeper than the original collapse.
Therefore, all work within the vicinity of the shaft should be considered dangerous and the Contractor shall employ
all safety procedures deemed necessary to protect personnel, equipment, and property. This Emergency Purchase
has an expected start date of 05/20/2019 through 08/16/2019 with an Original Estimated Cost of $33,920.00.
Signed By: Clara Orrill, Assistant Agency Procurement Officer
Vendor: Durbin Enterprises, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 20 1
Federal Cost: $33,920.00 $37,458.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
49 Natural Resources, Department of File Date: 7/2/2019
Latest Filing - 07/03/2019:
The Actual Total Cost of FY19, Qtr 4, Item# 8 is $17,552.00.
Original Filing - 05/29/2019:
Emergency construction services. DNR requires the services of a contractor to completing subsurface borings with
intent to determine if the shaft is backfilled or remains open. Drilling will consist of inclined boreholes to various
depths. The shaft is reportedly 10 ft. wide by 27 ft. long. The mine operated in the Herrin coal seam to a mining
depth of approximate 635 ft. with the coal seam approximately 7.5 ft. thick. An air shaft on the property collapsed
and the mine opening was filled with aggregate and concrete in January 2019. The mine’s main shaft is located
approximately 300 ft. from the air shaft, and there are legitimate concerns that this shaft may also collapse.
Supplemental drilling is planned in order to assess the condition of the mine shaft. Should voids be encountered
remediation of the mine shaft may be warranted. This Emergency Purchase has an expected start date of 05/28/2019
through 08/23/2019 with an Original Estimated Cost of $35,060.00.
Signed By: Clara Orrill, Assistant Agency Procurement Officer
Vendor: Durbin Enterprises, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 20 1
Federal Cost: $35,060.00 $17,552.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
50 Corrections, Department of File Date: 9/11/2019
Latest Filing - 09/11/2019:
The Actual Total Cost of FY19, Qtr 3, Item# 11 is $394,905.02.
Original Filing - 03/2/2019:
Illinois Correctional Industries was approached with an opportunity to purchase a limited supply of grilled chicken
breasts at a reduced price. This limited quantity will only be available at reduced price until the supply runs out.
This Emergency Purchase has an expected start date of 03/20/2019 through 06/17/2019 with an Original Estimated
Cost of $418,320.00.
Signed By: David Papp, State Purchasing Officer
Vendor: Good Source Solutions, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $418,320.00 $394,905.02 $394,905.02 20 1
Federal Cost: $0.00 $0.00
51 Corrections, Department of File Date: 8/26/2019
Latest Filing - 08/26/2019:
The Actual Total Cost of FY19, Qtr 4, Item# 10 is $32,273.56..
Original Filing - 05/31/2019: FY19, Qtr 4, Item# 10:
This Emergency Purchase is for the repair of the water main break and the replacement of the water pump that
feeds the water tower. This Emergency Purchase has an expected start date of 05/26/2019 through 08/23/2019 with
an Original Estimated Cost of $120,000.00.
Signed By: Darrell Marcy, Agency Procurement Officer
Vendor: Modern Piping Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $120,000.00 $32,273.56 $32,273.56 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
52 Corrections, Department of File Date: 8/26/2019
Latest Filing - 10/19/2019: FY19, Qtr. 4, Item#11:
The Actual Total Cost of FY19, Qtr 4, Item# 11 is $76,750.00.
Second Filing - 08/26/2019: FY19, Qtr. 4, Item#11:
An Emergency Purchase Extension was received on August 26, 2019, requesting an extension for dates starting
09/23/2019 to 10/31/2019 at an additional estimated cost of $0.00, keeping the estimated cost at $110,000.00.
Original Filing - 06/26/2019: FY19, Qtr. 4, Item#11:
This Emergency Purchase Statement covers the purchase of parts and labor to repair the failed Computerized
Locking Control System at Logan Correction Center. Failure of this system poses a significant risk to the life,
health, and safety of both staff and offenders. The Capitol Development Board was consulted during the decision-
making process and made a recommendation that the project should proceed. This Emergency Purchase has an
expected start date of 06/25/2019 through 09/22/2019 with an Original Estimated Cost of $110,000.00.
Signed By: Darrell Marcy, Agency Procurement Officer
Vendor: Stanley Security System Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $110,000.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
53 Public Health, Department of File Date:
Third Filing - 09/05/2019: FY19, Qtr 4, Item# 12:
An Emergency Purchase Extension was received on September 5, 2019 requesting an extension for dates starting
09/29/2019 to 06/30/2020 at an additional estimated cost of $157,331.00, revising the total estimated cost to
$210,356.00.
Second Filing - 07/02/2019: FY19, Qtr 4, Item# 12:
On July 2, 2019, an Emergency Purchase Statement was received revising the estimated cost to $53,025.00. The
Agency found an error in their cost calculation.
Original Filing - 06/28/2019: FY19, Qtr 4, Item# 12:
The Office of Preparedness and Response (OPR) and the Office of Information Technology (IT) within the Illinois
Department of Public Health is requesting software and services for the existing HAN (Health Alert Network)
emergency alerting and notification System, SIREN (State of Illinois Rapid Electronic Notification). Each state is
required by the CDC to maintain a fully-functional HAN system that will meet or exceed federal requirements;
ensure full operational capabilities 24/7/365 to support Illinois “ready state” requirements and all hazards approach
to emergency preparedness, response, and recovery; for the purposes of rapid communication and information
sharing, and response to public health emergencies. This system provides the sole mechanism for Illinois health alert
distribution for rapid communication and information sharing and for response to public health emergencies and
other events impacting the life, health and or safety of Illinois citizens. System implementation is federally
mandated by the CDC. Without approval, IDPH would be unable to provide rapid emergency alerting and
confirmation functions and would fail to meet federal mandates and ultimately fail to provide for the health and
safety of IL citizens. The procurement will also cause the loss of federal funds if not completed as Federal funds
have been obligated specifically for this project and cannot be redirected for any other purpose. Additionally, failure
to complete this procurement would result in needless expenses up to its point of failure. This Emergency Purchase
has an expected start date of 07/01/2019 through 09/28/2019 with an Actual Cost of $48,025.43.
Signed By: Joel Meints, Agency Procurement Officer
Vendor: Esi Acquisition, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 20 1
Federal Cost: $210,356.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
54 Transportation, Department of File Date: 8/9/2019
Latest Filing - 08/09/2019:
The Actual Total Cost of FY19, Qtr 4, Item# 13 is $39,950.00.
Original Filing - 04/29/2019:
Two Scales one on I-74EB, and one on I-80WB were recently put out of service by the Illinois Department of
Agriculture due to the condition of the scale pits. Having 2 scales down in close proximity would result in no trucks
being weighed in this area. The contractor will repair the scale pit at Scale 22 on I-74 near East Moline. The work
would include concrete removal and repair to the back walls of the scale pit. This Emergency Purchase has an
expected start date of 04/26/2019 through 07/24/2019 with an Original Estimated Cost of $50,000.00.
Signed By: Amy Eller, Engineer of Operations
Vendor: Civil Constructors, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $39,950.00 $39,950.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
55 Transportation, Department of File Date: 9/23/2019
Latest Filing - 09/23/2019:
The Actual Total Cost of FY19, Qtr 4, Item# 14 is $89,727.00.
Original Filing - 06/28/2019: FY19, Qtr 4, Item# 14:
The Department must have a vendor in place to provide maintenance services at the Main Line rest area. These
services are critical and essential to the motorist's health and safety. If these services are not provided, the rest areas
will need to be closed until sanitary facilities are available. Maintenance services to the rest area are necessary in
order to keep the location open and functional, especially during peak travel dates. This Emergency Purchase has an
expected start date of 07/01/2019 through 09/28/2019 with an Original Estimated Cost of $179,454.00.
Signed By: Aundra Williams, Agency Purchasing Officer
Vendor: Sertoma Centre, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $179,454.00 $89,727.00 $89,727.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
56 Capital Development Board File Date:
Fourth Filing - 11/02/2018: FY 17, Qtr 1, Item# 16:
An Emergency Purchase Extension was received extending GHR Engineers & Associates, Inc.'s contract for dates
09/19/2019 to 03/31/2020. There was no additional cost reported.
Third Filing - 11/02/2018: FY 17, Qtr 1, Item# 16:
An Emergency Purchase Extension was received extending GHR Engineers & Associates, Inc.'s contract for dates
12/04/2018 to 06/30/2019. There was no additional cost reported.
Second Filing - 08/02/2018: FY 17, Qtr 1, Item# 16:
An Emergency Purchase Extension was received extending GHR Engineers & Associates, Inc.'s contract not to
exceed 153 days. There was no additional cost reported.
Original Filing - 07/29/2016: FY 17, Qtr 1, Item# 16:
The cooling system at the Administration Building of the Danville Correctional Center has failed and can no longer
be maintained. The unit is approximately 35 years old and all three compressors are no longer functioning. The
Administration Building houses management staff, the business office, records office, armory, offender visiting room
and the health care unit. The building is no longer being cooled causing a potential threat to public safety, loss of or
damage to state property and disruption in critical State services. Arrangements are being made to temporarily move
all inmates in the building to other locations. An emergency purchase is necessary in order to expedite a design for
the replacement of the cooling unit. This vendor will provide an evaluation of the system, recommendations for
solutions, including cost estimates and lead times, and an expedited design and observation of the replacement of the
cooling unit. This vendor was chosen because they are familiar with and in close proximity to the site, and they
have extensive CDB project experience with positive results and can respond immediately to this request for
emergency services. This Emergency Purchase has an expected start date of 07/21/2016 through 10/18/2016 with an
Original Estimated Cost of $30,000.00.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: GHR Engineers & Associates, Inc. Notary Date: 7/25/2016
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $30,000.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
57 Capital Development Board File Date: 7/23/2019
Latest Filing - 07/23/2019:
The Actual Total Cost of FY18, Qtr 1, Item# 21 is $83,339.75.
Second Filing - 06/27/2018: FY18, Qtr 1, Item# 21:
An Emergency Purchase Extension was received on June 27, 2018 requesting an extension to 10/31/2019 at an
additional estimated cost of $0.00, keeping the total estimated cost at $40,000.00.
Original Filing - 08/28/2017: FY18, Qtr 1, Item# 21:
The Illinois School for the Visibly Impaired in Jacksonville, IL has an emergency generator that has become in-
operable. Should a power failure occur, the facility no longer has a back-up power supply which could result in a
complete shut-down of the facility. Because of the age and condition of the generator, attempts at repair are not
feasible as parts are no longer being manufactured and there is no guarantee that a repair will last for any significant
amount of time. Temporary measures in conjunction with a design and installation of a new generator and any
necessary ancillary components are needed immediately in order to minimize serious disruption in critical state
service and to protect against the threat to public health and safety. This Emergency Purchase has an expected start
date of 08/28/2017 through 11/25/2017 with an Original Estimated Cost of $40,000.00.
Signed By: Gus Behnke, Chief Fiscal Officer
Vendor: Benton & Associates Notary Date: 8/28/2017
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $40,000.00 $83,339.75 $83,339.75 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
58 Capital Development Board File Date: 7/2/2019
Fourth Filing - 07/02/2019: FY18, Qtr 4, Item# 27:
An Emergency Purchase Extension was received on July 2, 2019, requesting an extension for dates starting
07/31/2019 to 12/31/2019. There was no additional cost reported.
Third Filing - 03/05/2019: FY18, Qtr 4, Item# 27:
An Emergency Purchase Extension was received on March 5, 2019, requesting an extension for dates starting
04/02/2019 to 07/31/2019 with an increased estimated cost of $1,417,210.00
Second Filing - 08/29/2018: FY18, Qtr 4, Item# 27:
An Emergency Purchase Statement was received on August 29, 2018 requesting an extension for this contract not to
exceed 269 days. There was no additional cost reported.
Original Filing - 06/07/2018: FY18, Qtr 4, Item# 27:
The scope of work provides for correcting identified code violations and making basic improvements to allow the
Illinois Department of Veterans' Affairs to occupy the building as quickly as possible. Asbestos abatement may be
required. This project has a six month expedited design and construction schedule and will require substantial on-site
observation in order to monitor construction progress and cost. Incorporated documents include the March 2009
Standard Documents for Construction & Supplement and the March 2009 Design and Construction Manual &
Supplement. This Emergency Purchase has an expected start date of 06/2018 through 09/04/2018 with an Original
Estimated Cost of $900,000.00.
Signed By: Chris Miles, Executive II
Vendor: DLR Group, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $900,000.00 $1,417,210.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
59 Capital Development Board File Date: 7/2/2019
Fourth Filing - 07/02/2019: FY18, Qtr 4, Item# 29:
An Emergency Purchase Extension was received onJuly 3, 2019, requesting an extension for dates starting
07/31/2019 to 12/31/2019. There was no additional cost reported.
Third Filing - 03/05/2019: FY18, Qtr 4, Item# 29:
An Emergency Purchase Extension was received on March 5, 2019, requesting an extension for dates starting
04/02/2019 to 07/31/2019 with a revised estimated cost of $24,809,000.00
Second Filing - 08/29/2018: FY18, Qtr 4, Item# 29:
An Emergency Purchase Statement was received on August 29, 2018 requesting an extension for this contract not to
exceed 238 days. There was no additional cost reported.
Original Filing - 06/11/2018: FY18, Qtr 4, Item# 29:
The scope of work provides for correcting identified code violations and making basic improvements to allow the
Illinois Department of Veterans' Affairs to occupy the building at 720 Sycamore Street in Quincy, Illinois as
directed by the Architect/Engineer of record. Asbestos abatement may be required. This project has a six month
expedited design and construction schedule. Incorporated documents include the March 2009 Standard Documents
for Construction & Supplement and the March 2009 Design and Construction Manual & Supplement. This
Emergency Purchase has an expected start date of 06/11/2018 through 09/04/2018 with an Original Estimated Cost
of $6,000,000.00.
Signed By: Chris Miles, Executive II
Vendor: River City Construction LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $6,000,000.00 $24,809,000.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
60 Capital Development Board File Date: 7/25/2019
Latest Filing - 07/25/2019:
The Actual Total Cost of FY19, Qtr 1, Item# 14 is $11,300.00.
Second Filing - 11/29/2018: FY19, Qtr 1, Item# 14:
On November 29, 2018, an Emergency Purchase Extension was received extending this contract from 12/13/2018 to
05/31/2019. There was no additional cost reported.
Original Filing - 09/25/2018: FY19, Qtr 1, Item# 14:
Dixon Correctional Center: The scope of work consists of replacing the existing security air devices with anti-
ligature security devices in areas accessible to offenders, evaluating the performance of the existing building air
distribution systems, and providing recommendations to increase safety and comfort for all occupants. Incorporated
contractual documents include the March 2009 Standard Documents for Construction & Supplement and the
March 2009 Design and Construction Manual & Supplement. Services provided under this procurement should not
exceed $50,000.00, which is a place-holder prior to the negotiation of a Professional Services Agreement, without
prior authorization from the Capital Development Board in consultation with the Chief Procurement Office. This
Emergency Purchase has an expected start date of 09/25/2018 through 12/23/2018 with an Original Estimated Cost
of $50,000.00.
Signed By: Chris Miles, Executive II
Vendor: O & N Engineering-Development, P.C. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $11,300.00 $11,300.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
61 Capital Development Board File Date: 7/25/2019
Latest Filing - 07/25/2019:
The Actual Total Cost of FY19, Qtr 3, Item# 17 is $259,356.91.
Second Filing - 02/13/2019: FY19, Qtr3, Item# 17:
An Emergency Purchase Extension was received on February 13, 2019, in the same filing quarter, requesting an
extension for dates starting 04/23/2019 to 08/31/2019 at an additional estimated cost of $0.00, keeping the original
estimated cost of $234,000.00.
Original Filing - 01/25/2019: FY19, Qtr3, Item# 17:
The scope of work consists of replacing the existing security air devices with anti-ligature security devices in areas
accessible to offenders. Incorporated contractual documents include the March 2009 Standard Documents for
Construction & Supplement, design specifications provided by the A/E of record and approved by CDB, and
Loescher Heating & Air Conditioning Company's quote submitted on January 24, 2019. Services provided under
this procurement should not exceed $234,000.00, without prior authorization from the Capital Development Board
in consultation with the Chief Procurement Office. This Emergency Purchase has an expected start date of
01/24/2019 through 04/23/2019 with an Original Estimated Cost of $234,000.00.
Signed By: Chris Miles, Executive II
Vendor: Loescher Heating & Air Conditioning company Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $234,000.00 $259,356.91 $259,356.91 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
62 Capital Development Board File Date: 8/19/2019
Fourth Filing - 08/19/2019: FY 19, Qtr 3, Item #19:
On August 9th, 2019, Warden Sullivan expressed concerns regarding more frequent electrical issues in Residential
Unit 4 (R4) and the effects a complete failure of the electrical system would have on the population of R4. R4
houses 347 Sexually Dangerous Persons (SDP), some of which require participation in various state mandated
programs and therapy including but not limited to a Drug Treatment Program. Should a complete electrical failure
occur, there are currently no available options for the transfer this population. Since February of 2015, there has
been a minimum of 21 events where branch circuits have failed, requiring IDOC to take action in the form of work
orders. Currently, breakers are being tripped daily and exhaust fans in the A wing over cells 61 & 62 cannot be reset
due to a dead short. Additionally, the conduit in pipe chases are visibly rusted to the extent that wiring is exposed.
Given the failures in R1, R2 and R3, and the similar signs of failure in R4, it is in the best interest of the State to
now incorporate R4 into this emergency procurement to protect against the threat to safety for the inmates and
staff, and to prevent or minimize serious disruption in critical State services. Additionally, given the current vendors
knowledge and expertise and the fact that they are already mobilized in the other Residential units, it is fiscally
prudent to move forward with electrical repairs to R4. The extension date for this extension remains at 04/30/2020.
Third Filing - 05/22/2019: FY19, Qtr 3, Item# 19:
On May 17, 2019, the D wing of R3 experienced an electrical short on the lighting branch circuit conductor for half
of the second floor cells. Losing this branch circuit has caused DOC to relocate inmates in the affected area (15 cells)
in order to meet safety and security guidelines for staff and inmates. With this recent development, it is
recommended to incorporate Residential Unit 3 (R3) into this emergency procurement to safeguard the welfare of
DOC staff and the inmates. Currently, MHCE's current Not to Exceed contract totals $250,000.00 and is being paid
on a Time and Material basis. A contract modification for additional compensation related to renovating the
electrical system in R3 is not needed at this time. The extension date for this extension is 04/30/2020.
Second Filing - 03/21/2019:FY19, Qtr 3, Item# 19:
An Emergency Purchase Extension was received on March 21, 2019, requesting an extension for dates starting
04/09/2019 to 10/31/2019 at an additional estimated cost of $0.00, keeping the revised estimated cost at
$250,000.00.
Original Filing - 02/04/2019: FY19, Qtr 3, Item# 19:
The Illinois Department of Corrections is requesting the Capital Development Board’s assistance in seeking an
emergency procurement for the expedited repair of the electrical system in the residential housing unit #2 at Big
Muddy Correctional Center. Recently the electrical system in this housing unit has become noticeably faulty, which
has put the Department’s operations in jeopardy. The scope of work will be to conduct an assessment of the
electrical in residential units R1, R2, R3 and R4 and to complete the design work for replacing all of the underground
wiring for lights, receptacles and other miscellaneous loads using new conduits above grade in residential unit R2. If
the assessments determine that this work is also necessary in residential units R1, R3 and R4, it may be included in
this project. Incorporated documents include the March 2009 Standard Documents for Construction & Supplement
and the March 2009 Design and Construction Manual & Supplement. This Emergency Purchase has an expected
start date of 02/04/2019 through 05/04/2019 with an Original Estimated Cost of $250,000.00.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
Signed By: Chris Miles, Executive II
Vendor: McCoy and Howard Consulting Engineers, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $250,000.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
63 Capital Development Board File Date: 8/19/2019
Fourth Filing - 08/19/2019: FY19, Qtr 3, Item# 20:
On August 9th, 2019, Warden Sullivan expressed concerns regarding more frequent electrical issues in Residential
Unit 4 (R4) and the effects a complete failure of the electrical system would have on the population of R4. R4
houses 347 Sexually Dangerous Persons (SDP), some of which require participation in various state mandated
programs and therapy including but not limited to a Drug Treatment Program. Should a complete electrical failure
occur, there are currently no available options for the transfer this population. Since February of 2015, there has
been a minimum of 21 events where branch circuits have failed, requiring IDOC to take action in the form of work
orders. Currently, breakers are being tripped daily and exhaust fans in the A wing over cells 61 & 62 cannot be reset
due to a dead short. Additionally, the conduit in pipe chases are visibly rusted to the extent that wiring is exposed.
Given the failures in R1, R2 and R3, and the similar signs of failure in R4, it is in the best interest of the State to
now incorporate R4 into this emergency procurement to protect against the threat to safety for the inmates and
staff, and to prevent or minimize serious disruption in critical State services. Additionally, given the current vendors
knowledge and expertise and the fact that they are already mobilized in the other Residential units, it is fiscally
prudent to move forward with electrical repairs to R4. The extension date for this extension remains at 04/30/2020.
Third Filing - 05/22/2019: FY19, Qtr 3, Item# 20:
On May 17, 2019, the D wing of R3 experienced an electrical short on the lighting branch circuit conductor for half
of the second floor cells. Losing this branch circuit has caused DOC to relocate inmates in the affected area (15 cells)
in order to meet safety and security guidelines for staff and inmates. With this recent development, it is
recommended to incorporate Residential Unit 3 (R3) into this emergency procurement to safeguard the welfare of
DOC staff and the inmates. Currently, F.W. Electric's current Not to Exceed contract totals $772,500.00 and is
being paid on a Time and Material basis. A change Order for additional compensation related to renovating the
electrical system in R3 is not needed at this time. The extension date for this extension is 04/30/2020.
Second Filing - 03/21/2019: FY19, Qtr 3, Item# 20:
An Emergency Purchase Extension was received on March 21, 2019, requesting an extension for dates starting
04/09/2019 to 10/31/2019 at an additional estimated cost of $0.00, keeping the revised estimated cost at
$1,312,000.00.
Original Filing - 02/07/2019: FY19, Qtr 3, Item# 20:
Illinois Department of Corrections is requesting the Capital Development Board's assistance in seeking an
emergency procurement for the expedited repair of the electrical system in the residential housing unit #2 at Big
Muddy Correction Center. Recently the electrical system in this housing unit has become noticeable faulty, which
has put the Department's operations in jeopardy. The scope of work will be to provide construction services for
replacing all of the underground wiring for lights, receptacles and miscellaneous loads using new conduits above
grade in residential unit R2. This Emergency Purchase has an expected start date of 02/0/2019 through 05/04/2019
with an Original Estimated Cost of $1,3120,000.00.
Signed By: Chris Miles, Executive II
Vendor: F. W. Electric, Inc. Notary Date:
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,312,000.00 $2,084,500.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
64 Capital Development Board File Date: 7/30/2019
Third Filing - 09/17/2019:
The Actual Total Cost of FY19, Qtr 4, Item# 17 for Sterling Commercial Roofing is $217,226.10, and an Actual
Total Cost of $17,562.75 for SMT Architects P.C.
Second Filing - FY19, Qtr 4, Item # 17:
An Emergency Purchase Extension was received on July 11, 2019, requesting an extension for an end date of
09/30/2019 at an additional estimated cost of $0.00, keeping the estimated cost at $247,500.00.
Original Filing - 05/23/2019: FY19, Qtr 4, Item # 17:
The EPDM roof at the Visitors Center has failed and separated from the entire parameter of the parapet wall in
addition to multiple locations throughout the roof. The scope of work provides for construction services to remove
and replace the ballasted EPDM roof in its entirety; including all insulation, flashings and perimeter metal edging.
The new work shall include high R-value insulation, coverboard and adhered PVC membrane. Also included would
be new wall, curb and drain flashings, new pre-finished perimeter metal edging and all necessary accessories. This
Emergency Purchase has an expected start date of 05/20/2019 through 09/19/2019 with an Original Estimated Cost
of $22,500.00 for SMT Architects P.C. and $225,000.00 for Sterling Commercial Roofing, Inc..
Signed By: Chris Miles, Executive II
Vendor: SMT Architects P.C. & Sterling Commercial Roofing, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $247,500.00 $234,788.85 $234,788.85 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
65 Capital Development Board File Date: 7/3/2019
Fourth Filing - 08/21/2019:
An Emergency Purchase Extension was received on August 6, 2019 requesting an extension to July 31, 2020.
Third Filing - 08/06/2019:
An Emergency Purchase Extension was received on August 6, 2019 requesting an extension for dates starting
08/20/2019 to 03/31/2020 revising the estimated cost to $300,000.00.
Second Filing - 07/03/2019:
An Emergency Purchase Statement was received on 07/03/2019 amending the Original Estimated Cost to
$145,000.00
Original Filing - 06/04/2019:
The Lawrence Correctional Center is a high-medium security level facility that houses approximately 2,100
offenders and in the workplace for more than 400 staff. At the present time the twenty-five-year-old 235-ton chiller
that provides cooling to the healthcare unit, dietary, academic and vocational units is not fully functioning. This
unit is comprised of four compressors, but three are inoperable and based on a diagnosis of the facility’s trades staff
it is not cost effective nor viable to have them repaired. Current conditions include excessive heat and slippery
dietary floors. As such, the department of Corrections is seeking CDB’s assistance in declaring an emergency and
moving as quickly as possible to remedy this situation. The lack of a properly functioning air conditioning unit is
putting the facility’s operations at risk of not complying with the constitutional minimums afforded to the offender
population, a dangerous and excessively hot living and working environment, and putting at risk mentally ill
offenders who are on psychotropic medication. This project began through the emergency selection of an
Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through Qualifications-
Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and execution of an A/E
contract followed by bidding and award procedures, temporary cooling followed by the replacement of the chiller at
Lawrence Correctional Center under the existing processes would likely not begin for several months. For this
reason, emergency purchases are necessary to protect against the threat to public health and safety and to prevent
or minimize serious disruption in critical Sate services as quickly as possible. Webb Engineering Services, Inc. was
selected because they have experience with chiller replacements and they can respond immediately to this request
for emergency services. This Emergency Purchase has an expected start date of 06/04/2019 through 09/01/2019 with
an Original Estimated Cost of $145,000.00.
Signed By: Chris Miles, Executive II
Vendor: Webb Engineering Services, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $45,000.00 $300,000.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
66 Toll Highway Authority, Illinois State File Date: 7/12/2019
Ninth Filing - 10/15/2019: FY19, Qtr 1, Item# 15:
On October 15, 2019, an actual cost statement was received reporting the Total Cost expended for dates 07/01/2019
through 09/30/2019 at 299,258.75.
Eighth Filing - 09/24/2019: FY 19, Qtr 1, Item# 15:
An Emergency Purchase Extension was received on September 24, 2019 requesting an extension for dates starting
10/01/2019 to 12/31/2019 at an additional estimated cost of $300,000.00, revising the total estimated cost to
$1,900,000.00.
Seventh Filing - 07/25/2019: FY 19, Qtr 1, Item# 15
On July 12, 2019, an actual cost statement was received reporting the Total Cost expended for dates 04/01/2019
through 06/30/2019 at 196,517.50.
Sixth Filing - 06/28/2019: FY 19, Qtr 1, Item# 15
An Emergency Purchase Extension was received on June 28, 2019 requesting an extension for dates starting
07/01/2019 to 09/30/2019 at an additional estimated cost of $300,000.00, revising the total estimated cost to
$1,600,000.00.
Fifth Filing - 04/19/2019: FY 19, Qtr 1, Item# 15
On April 19, 2019, an actual cost statement was received reporting the Total Cost expended for dates 10/02/2018
through 03/31/2019 at 528,003.75.
Fourth Filing - 04/01/2019: FY 19, Qtr 1, Item# 15:
An Emergency Purchase Extension was received on April 1, 2019 requesting an extension for dates starting
04/01/2019 to 06/30/2019 at an additional estimated cost of $300,000.00, revising the total estimated cost to
$1,300,000.00.
Third Filing - 12/21/2018: FY 19, Qtr 1, Item# 15:
On December 21, 2018, an actual cost statement was received reporting the Actual Total Cost expended for dates
07/02/2018 through 10/01/2018 at $365,217.50.
Second Filing - 10/02/2018: FY 19, Qtr 1, Item# 15:
An Emergency Purchase Extension was received on October 2, 2018 requesting an extension for dates starting
10/02/2018 to 03/31/2019 at an additional estimated cost of $300,000.00, revising the total estimated cost to
$1,000,000.00.
Original Filing - 07/03/2018: FY 19, Qtr 1, Item# 15:
Law Enforcement Systems LLC ("LES") successfully provided out-of-state registration retrieval services for the
Tollway via sole source contract through June 30, 2017 (IPB #22037863). The sole source contract was necessary
to mitigate risks as the Tollway transitioned to a new back-office system. Since transitioning to the new system,
the Tollway pursued a replacement contract via competitive bid which was awarded on 8/21/17 (IPB #22040567).
On 9/5/17, one of the six bidding vendors filed a protest with the office of the Chief Procurement Officer. During
this time, the Tollway processed two small purchase contracts with LES to ensure business continuity. On
12/12/17, the Chief Procurement Officer issued a letter denying the protest. On 12/20/17, the Tollway executed a
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
contract with RGA Solutions LLC to perform services under contract. On 1/10/18, the Tollway issued a 90-day
emergency procurement with LES (IPB#22041782) to ensure services continued until the new contract with RGA
was up and running to performance standards. The Tollway must issue this emergency contract in order to prevent
a serious disruption in critical State services that affect the collection of substantial State revenues. Without these
services in place, the Tollway will jeopardize $250,000 to $450,000 in revenue per week. This Emergency Purchase
has an expected start date of 07/02/2018 through 10/01/2018 with an Original Estimated Cost of $700,000.00.
Signed By: John Donato, Chief Procurement Office/APO
Vendor: Law Enforcement Systems LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $700,000.00 $1,900,000.00 $1,089,738.75 $0.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
67 Chicago State University File Date: 9/19/2019
Latest Filing - 09/19/2019:
The Actual Total Cost of FY17, Qtr 1, Item# 20 is $841,802.70.
Latest Filing - 12/14/2016: FY17, Qtr 1, Item# 20:
On December 14, 2016, 5 Affidavits were received for this Emergency Purchase using an expected start date of
12/12/2016 through 12/16/2016 with an Original Estimated Cost of $746,000.00 to Amber Mechanical and the
following 4 additional vendors: $229,800.00 to Anchor Mechanical, $1,500.00 to Underground Imaging, $3,295.00
to C. J. Erickson Plumbing, and $1,090.00 to United Rent a Fence, making the revised total Estimated Cost at
$981,685.00.
Original Filing - 09/26/2016: FY17, Qtr 1, Item# 20:
This emergency was required to quickly repair the formation of a sink hole caused by the corrosion and break of the
main underground high temperature hot water piping that serves hot water and heat to the Residence Hall and
Student Union Building, including the Cafeteria on campus with the loss of water to the campus system. The sink
hole corrosion have been deemed to post a high risk to the public health and safety of the University community.
This Emergency Purchase has an expected start date of 09/12/2016 through 10/10/2016 with an Original Estimated
Cost of $746,000.00.
Signed By: Cecil Lucy, Interim Vice-President-Administration
Vendor: Amber Mechanical Notary Date: 9/12/2016
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $746,000.00 $981,685.00 $841,802.70 $841,802.70 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
68 Chicago State University File Date: 9/19/2019
Latest Filing - 09/19/2019:
The Actual Total Cost of FY18, Qtr 3, Item# 35 is $300,540.00.
Second Filing - 08/28/18: FY18, Qtr 3, Item # 35:
An Emergency Purchase Affidavit was received on August 28, 2018 with an addition cost of $420,000.00, making a
revised estimated cost of $525,000.00.
Original Filing - 02/16/2018: FY18, Qtr 3, Item # 35:
To supply student healthcare insurance while a new contract is being negotiated. This Emergency Purchase has an
expected start date of 02/15/2018 through 05/15/2018 with an Original Estimated Cost of $105,000.00.
Signed By: Eric Cotton, Director of Purchasing
Vendor: United Healthcare Services, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $105,000.00 $525,000.00 $300,540.00 $300,540.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
69 Chicago State University File Date: 9/19/2019
Latest Filing - 09/19/2019:
The Actual Total Cost of FY18, Qtr 3, Item# 36 is $297,153.34.
Original Filing - 02/23/2018: FY18, Qtr 3, Item# 36:
Amber Mechanical is repairing the water main break on the campus under Emergency 1706E-PP. The repairs are
coming to an end and it was identified that a bypass valve needs to be installed on the water main to allow Chicago
State University to shut down specific buildings one at a time in case of future water main breaks instead of having
multiple buildings down simultaneously. The ground is already open from the previous repairs and this would save
from having to remobilize and excavate the area to install the bypass valve in the future. This Emergency Purchase
has an expected start date of 02/26/2018 through 05/26/2018 with an Original Estimated Cost of $349,082.00.
Signed By: Eric Cotton, Director of Purchasing
Vendor: Amber Mechanical Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $349,082.00 $297,153.34 $297,153.34 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
70 Chicago State University File Date: 9/19/2019
Second Filing - 09/19/2019:
The Actual Total Cost of FY18, Qtr 3, Item# 38 is $50,000.00 for ServPro and Ideal Heating Company. The
remainder of the cost was covered by an insurance policy. State appropriated funds were used to cover the
$50,000.00 deductible.
Original Filing - 03/02/2018: FY18, Qtr 3, Item# 38
Several pipes have burst throughout the Chicago State University campus that has resulted in multiple building
sustaining damage and rendering areas uninhabitable. Chicago State University needs to repair all of the water
damage areas to reopen classrooms, library areas, offices, and storage areas. There is also a fear of further mold
intrusion if these areas are not immediately repaired. ServPro has an estimated cost of $389,896.00 and Ideal
Heating Company will repair the heating portion to keep the building at a safe temperature for occupancy at an
estimated cost of $100,520.00. This Emergency Purchase has an expected start date of 03/01/2018 through
05/30/2018 with an Original Estimated Cost of $490,416.00.
Signed By: Eric Cotton, Director of Purchasing
Vendor: ServPro and Ideal Heating Co. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $490,416.00 $50,000.00 $50,000.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
71 Chicago State University File Date: 9/19/2019
Latest Filing - 09/19/2019:
The Actual Total Cost of FY18, Qtr 4, Item# 31 is $45,306.00.
Original Filing - 04/05/2018: FY18, Qtr 4, Item# 31:
Sungard AS is to provide disaster recovery IT services to Chicago State University. These services back-up all
important IT servers throughout the Chicago State University campus. These services have been out for RFP. This
emergency will allow time for Chicago State University to award these services through the competitive bidding
process. This Emergency Purchase has an expected start date of 03/31/2018 through 06/30/2018 with an Original
Estimated Cost of $45,306.00.
Signed By: Eric Cotton, Director of Purchasing
Vendor: Sungard Availability Services Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $45,306.00 $45,306.00 $45,306.00 20 1
Federal Cost: $0.00 $0.00
72 Chicago State University File Date: 9/19/2019
Latest Filing - 09/19/2019:
The Actual Total Cost of FY18, Qtr 4, Item# 32 is $18,075.00.
Original Filing - 06/07/2018: FY18, Qtr 4, Item# 32:
The IPHEC contract with Schindler was not utilized because Chicago State University awarded American Hoist and
Manlift the service contract prior to the award of the IPHEC contract. American Hoist and Manlift is familiar with
the elevators and Chicago State University. This Emergency Purchase has an expected start date of 06/05/2018
through 08/05/2018 with an Original Estimated Cost of $18,075.00.
Signed By: Eric Cotton, Director of Purchasing
Vendor: American Hoist & Manlift Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $18,075.00 $18,075.00 $18,075.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
73 Chicago State University File Date: 9/19/2019
Latest Filing - 09/19/2019:
The Actual Total Cost of FY18, Qtr 4, Item# 33 is $347,374.88.
Original Filing - 06/21/2018: FY18, Qtr 4, Item# 33:
The current student housing furniture is 20 years old and is past its useful life. In January 2018, CSU began the
process of getting quotes and sample furniture from two IPHEC vendors and Foliot, a National Cooperative
Purchasing Alliance vendor. The furniture from the IPHEC vendors was deemed inferior and was not a good value to
Chicago State University. On May 3rd 2018, an attempt for a joint purchasing agreement was attempted for Foliot
Furniture Pacific. Three weeks passed and there was no movement on having the joint purchasing agreement request
reviewed. Therefore, on May 23rd, 2018 CSU posted an IFB for the furniture. Two bidders responded. Both
bidders were within approximately 0.4% of each other in price. The second bidder could not meet the timeline
requested. Therefore, Foliot Furniture Pacific was to be awarded the contract through the IFB process. However,
both bidders were deemed non-responsive for not having formal BEP utilization plans. Foliot provided good faith
effort information stating that 8% of the total of the value of the contract would be subcontracted to a BEP firm to
cover the installation of the furniture. At this point, there is no time to put out another IFB to replace the furniture
for the students of the University. This Emergency Purchase has an expected start date of 06/20/2018 through
07/30/2018 with an Original Estimated Cost of $345,611.84.
Signed By: Eric Cotton, Director of Purchasing
Vendor: Foliot Furniture Pacific Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $345,611.84 $347,374.88 $347,374.88 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
74 Chicago State University File Date: 9/19/2019
Latest Filing - 09/19/2019:
The Actual Total Cost of FY18, Qtr 4, Item# 34 is $692,885.07.
Original Filing - 06/30/2018:
The University awarded a contract for Boiler Rental. This emergency/quick purchase was required due to a situation
in which public health or safety was threatened. The University's boiler system has failed requiring immediate
action in securing temporary rental of boilers to prevent disruption of services. The temporary boiler is installed at
the Main Heating Plant to support the generator that supplies heat and hot water for the campus. This Emergency
Purchase has an expected start date of 06/30/2018 through 09/28/2018 with an Original Estimated Cost of
$386,046.00.
Signed By: Eric Cotton, Director of Purchasing
Vendor: Anchor Mechanical Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $386,046.00 $692,885.07 $692,885.07 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
75 Governors State University File Date: 8/8/2019
Third Filing - 08/08/2019:
An Emergency Purchase Extension was received on August 08, 2019, requesting an extension for dates starting
09/02/2019 to 12/31/2019 at an additional estimated cost of $150,999.00, revising the total estimated cost to
$381,998.00.
Second Filing - 06/20/2019:
An Emergency Purchase Extension was received on June 20, 2019, requesting an extension for dates starting
07/08/2019 to 09/01/2019 at an additional estimated cost of $80,000.00, revising the total estimated cost to
$230,999.00.
Original Filing - 04/09/2019:
Immediate action was needed to prevent the disruption of University services related to legal matters. The
University will be using University Local Funds. This Emergency Purchase has an expected start date of 04/08/2019
through 07/07/2019 with an Original Estimated Cost of $150,999.00 using University local funds.
Signed By: Tracy Sullivan, Assistant Vice President
Vendor: Burke, Burns & Pinelli Ltd. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $150,999.00 $381,998.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
76 Illinois State University File Date: 8/28/2019
Latest Filing - 08/28/2019:
The Actual Total Cost of FY19, Qtr 4, Item# 21 is $338,631.00.
Original Filing - 06/07/2019: FY19, Qtr 4, Item# 21:
The University awarded a contract for A/E Consulting at Watterson Towers. This emergency/quick purchase was
required due to a situation in which immediate action was needed to prevent any disruption in University services.
ISU identified an HVAC systems issue at the Watterson Towers requiring complex repairs while the residence halls
are vacant. WJE and its subcontractors will provide architectural and engineering consulting services to assist ISU's
contractors in completing necessary repairs prior to the Fall 2019 semester. Failure to complete this project prior to
August 15, 2019, would cause ISU to have to relocate a substantial portion of the residents at considerable expense
and disruption to the Fall 2019 semester operations. This Emergency Purchase has an expected start date of
06/04/2019 through 09/02/2019 with an Original Estimated Cost of $460,000.00. Funding is from bond revenue.
Signed By: Ernest Olson, Director of Purchasing
Vendor: Wiss, Janney, Eistner Associates, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $460,000.00 $338,631.00 $338,631.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
77 Northern Illinois University File Date:
Latest Filing - 07/10/2019:
The Actual Total Cost of FY19, Qtr 1, Item# 17 is $214,494.24.
Third Filing - 06/07/2019: FY19, Qtr 1, Item# 17:
A final cost statement was received on March 7, 2019 reporting an actual cost expended of $55,000.00 for dates
07/03/2018 to 09/28/2018 leaving an estimated balance of $89,670.00 for dates 10/01/2018 to 12/29/2018.
Second Filing - 09/25/2018: FY19, Qtr 1, Item# 17:
On September 25, 2018, an Emergency Purchase Statement was received in the same filing quarter, requesting an
extension for dates starting 10/01/2018 to 12/29/2018 at an additional estimated cost of $89,670.00, making a
revised estimated cost at $144,670.00.
Original Filing - 07/10/2018: FY19, Qtr 1, Item# 17:
ConvergeOne Systems Integration, Inc., formerly known as Arrow Systems Integration, Inc., formerly known as
Shared Solutions and Services, Inc., is the incumbent vendor that has delivered services to support and maintain the
hardware and software components that comprise the 30+ year old phone system on campus. This vendor recently
changed their company name through acquisition or merger and had not updated all registrations with the various
State of Illinois offices. This prevented renewal of the existing sole source procurement to continue their work. It
was the intention of the University to complete the RFP and make an award to a vendor to replace the existing
phone system with a new one; however, the RFP resulted in no award. This requires that the University continue to
maintain the existing system. This Emergency Purchase has an expected start date of 07/01/2018 through
09/30/2018 with an Original Estimated Cost of $55,000.00.
Signed By: Antoinette Bridges, Director, Procurement Services
Vendor: ConvergeOne Systems Integration, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $55,000.00 $144,670.00 $214,494.24 $214,494.24 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
78 Northern Illinois University File Date: 7/8/2019
Latest Filing - 07/09/2019:
The Actual Total Cost of FY19, Qtr 4, Item# 22 is $67,591.33.
Original Filing - 04/04/2019:
Frontier North, Inc. has provided telephone trunking service to Northern Illinois University for many years. The
University intends to move away from the archaic telephone system currently utilized and will modernize the
trunking solution at such time that the system is replaced. Due to complications in the procurement process, the
sourcing of a new telephone system has been delayed, forcing the University to continue the use of the existing
telephone system and the existing trunking services. Trunking services provide local and long distance telephone
services, in-bound toll free services and connection via SS7 (protocol) signaling to the Public Switched Telephone
Network (PSTN). This Emergency Purchase has an expected start date of 04/02/2019 through 06/30/2019 with an
Original Estimated Cost of $70,000.00.
Signed By: Kent Clapsaddle, Associate Director, Procurement IT
Vendor: Frontier North, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $70,000.00 $67,591.33 $67,591.33 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
79 University of Illinois File Date: 9/6/2019
Latest Filing - 09/06/2019:
On September 6, 2019, an Emergency Purchase Statement Final Cost was received from the University of Illinois,
changing the Actual Total Cost of FY18, Qtr 1, Item# 29 to $50,440.00.
Second Filing - 01/12/2018:
The Actual Total Cost of FY18, Qtr 1, Item# 29 is $234,587.00.
Original Filing - 08/15/2017: FY18, Qtr 1, Item# 29:
The Department of Surgical Services is in need of reconstructive products. They are necessary for orthopedic
surgeries with conditions involving the musculoskeletal system. The Orthopedic Surgeons use a variety of
implantable devices as a means to treat musculoskeletal trauma, spine diseases, sports injuries, degenerative
diseases, infections, tumors, and congenital disorders. They are currently in the process of completing the sole
source process. The Biomet implants are patented and proprietary and cannot be ascertained from any other
manufacturer. This Emergency Purchase has an expected start date of 08/07/2017 through 11/05/2017 with an
Original Estimated Cost of $240,000.00.
Signed By: Debra Matlock, Purchasing Director
Vendor: Biomet Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $240,000.00 $50,440.00 $50,440.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
80 University of Illinois File Date: 9/6/2019
Latest Filing - 10/25/2019:
The Actual Total Cost of FY18, Qtr 2, Item# 12 is $2,100,000.00.
Latest Filing - 06/28/2019:
The Actual Total Cost of FY18, Qtr 2, Item# 12 is $980,000.00.
Original Filing - 10/05/2017:
The Hospital has an opportunity to acquire the newest surgical robotic technology with substantial savings offered
for a limited time through September 30, 2017 valued at $207,400 off list price. This offer includes robot, supplies
and a four year maintenance and support. This robot provides access to areas of the anatomy that would not be
accessible by any current robotic device or through any surgeon performed minimally invasive procedures. This
technology may lead to shorter hospital stays and reductions in open, invasive procedures. This technology may
lead to a higher number of surgical approaches which could decrease the levels of radiation and chemo. This will lead
to less long term morbidities for the patients and possibly higher quality of life scores. This provides the
opportunity to be first to market with a new less invasive surgical option for head and neck cancer. This Emergency
Purchase has an expected start date of 09/25/2017 through 12/24/2017 with an Original Estimated Cost of
$2,100,000.00.
Signed By: Debra Matlock, Purchasing Director
Vendor: Medrobotics Notary Date: 9/25/2017
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $2,100,000.00 $980,000.00 $980,000.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
81 University of Illinois File Date: 9/6/2019
Latest Filing - 09/06/2019:
The Actual Total Cost of FY18, Qtr 3, Item# 13 is $0.00. (The University processed this procurement as a small
purchase).
Original Filing - 10/13/2017:
There has been damage caused over time to the tiles due to the cleaning process and the general physical
environment of a spa/pool space. Several sections of the tiles are breaking into pieces. This damage required the spa
area to be closed off from use to prevent students, faculty and staff from sustaining injuries. In addition, the pool
area had to be closed to prevent further damage to the substrate of the bottom of the spa in the pool area. This
Emergency Purchase has an expected start date of 10/07/2017 through 12/05/2017 with an Original Estimated Cost
of $1,175.00.
Signed By: Debra Matlock, Director of Purchasing
Vendor: Bourbon Tile & Marble Notary Date: 10/9/2017
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,175.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
82 University of Illinois File Date: 9/6/2019
Latest Filing - 09/06/2019:
The Actual Total Cost of FY18, Qtr 2, Item# 14 is $123,133.60.
Original Filing - 11/02/2017:
We are requesting a quick purchase for the Agilent Seahorse SF metabolic analyzers and stress kits equipment. The
vendor is offering a substantial trade in discount of 40% off our 8 year old equipment from the original price of
$205,000.00. This is a savings of $81,860.00. This offer will expire on October 25, 2017. In addition, this
equipment is also required as part of a new faculty recruitment. As a result, Pharmacology is contributing
$75,000.00 for this purchase. This Emergency Purchase has an expected start date of 10/24/2017 through
01/22/2018 with an Original Estimated Cost of $123,133.60.
Signed By: Debra Matlock, Purchasing Director at U of I Chicago
Vendor: Agilent Technologies Notary Date: 10/24/2017
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $123,133.60 $123,133.60 $123,133.60 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
83 University of Illinois File Date: 9/6/2019
Latest Filing - 09/06/2019:
The Actual Total Cost of FY18, Qtr 3, Item# 39 is $785,310.55.
Original Filing - 02/02/2018:
This emergency purchase follows the original emergency purchase on BAU18033. This second emergency purchase
is required. The request for an extension of time to the original emergency purchase was submitted but due to
insufficient time available for a public hearing as required by Code, a second emergency purchase had to be
completed. This affidavit supports the emergency purchase from Felmley-Dickerson Co. for continued construction
services necessary to protect adjacent property, University property, pedestrians, and residents at University of
Urbana-Champaign Ashton Woods Apartments located at 2221 South First Street (Apartments Office),
Champaign. Ashton Woods Apartments serve students of the UIUC Campus. The structures must remain open to
adequately serve the housing needs of the campus and the students who have planned use of the structures. Closure
of the apartments is not acceptable to University Housing or the residents who live there. Brick veneer demolition
and repairs to the buildings will be phased in such a way that residents can safely stay in their apartments.
Emergency repairs to all 13 structures are necessary to remediate and secure the failing façade and to keep the
apartments open and safe for the residents. On Friday, September 1st, the brick façade collapsed on the Northwest
side wall of Ashton Woods Unit #2319 failed, damaging areas adjacent to the structure. An assessment confirmed
the potential for masonry failures that posed risks to pedestrian safety, patron safety, and adjacent property.
Many delays have been experienced on this project to date. This Emergency Purchase has an expected start date of
01/26/2018 through 04/26/2018 with an Original Estimated Cost of $306,000.00.
Signed By: Michael Bass, Sr. Associate Vice President of Business
Vendor: Felmley-Dickerson Co. Notary Date: 1/26/2018
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $306,000.00 $785,310.55 $785,310.55 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
84 University of Illinois File Date: 9/6/2019
Latest Filing - 09/06/2019:
The Actual Total Cost of FY18, Qtr 3, Item# 40 is $0.00. (The University did not purchase under this emergency
award).
Original Filing - 02/27/2018:
The University awarded a contract for evaluation of the efficacy of two candidates.
This emergency/quick purchase was required due to a situation in which items available on the spot market or at
discounted prices were available for a limited time such that sound business judgment mandated a purchase
immediately to take advantage of the availability and price.
Evaluation of the efficacy of two candidates test articles in laser-induced choroidal neovascularization in African
green monkey. This Emergency Purchase has an expected start date of 03/01/2018 through 06/29/2018 with an
Original Estimated Cost of $394,200.00.
Signed By: Debra Matlock, Director of Purchasing
Vendor: RxGen, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $394,200.00 $0.00 $0.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
85 University of Illinois File Date: 9/6/2019
Latest Filing - 09/06/2019:
The Actual Total Cost of FY18, Qtr 4, Item# 35 is $791,045.07.
Original Filing - 04/25/2018:
Thomas Monfort, DVM, will sell the assets of his practice to the University of Illinois. The sale will include client
information, route schedules, operating systems, medical equipment, veterinary trucks, medical supplies and
pharmaceuticals, instrumentation, and permission to open discussion with Monfort practice personnel regarding the
prospect of employment through the University of Illinois. Dr. Monfort's practice was selected by the College of
Veterinary Medicine because it's the only regional equine practice, the only one for sale in the region, and it will
fulfill the goal of increasing the equine customer base for the College of Veterinary Medicine. This Emergency
Purchase has an expected start date of 04/19/2018 with an Original Estimated Cost of $825,000.00.
Signed By: Bradley Henson, Director
Vendor: Thomas Monfort & Assocs. And Illinois Equine Center Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $825,000.00 $791,045.07 $791,045.07 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
86 University of Illinois File Date: 9/6/2019
Latest Filing - 09/06/2019:
The Actual Total Cost of FY18, Qtr 4, Item# 36 is $233,529.00.
Original Filing - 05/17/2018:
The Chicago Field site housed at IMHR will be responsible to recruit and examine a total of 15,000 participants in
the next 5 years. A mobile medical unit is needed for use in participant recruitment in Chicago community areas for
hard to reach population in underserved communities. The mobile medical clinic unit is custom designed to have a
fully functional research clinic and includes a private examination for physical measurements, waiting and lab
processing area. This Emergency Purchase has an expected start date of 05/17/2018 through 08/15/2018 with an
Original Estimated Cost of $233,529.00.
Signed By: Debra Matlock, Director of Purchasing
Vendor: Farber Specialty Vehicles Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $233,529.00 $233,529.00 $233,529.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
87 University of Illinois File Date: 9/6/2019
Latest Filing - 09/06/2019:
The Actual Total Cost of FY18, Qtr 4, Item# 37 is $285,400..00.
Original Filing - 05/25/2018:
UIC purchased a 3T MRI scanner from General Electric (GE) Healthcare in 2011. Thus, upgrade on this scanner can
ONLY be provided by GE Healthcare. The Center for MR Research, College of Medicine of UIC, supports ~20
funded research investigators. Six of federally-funded projects are presently put on hold waiting for this upgrade.
An immediate deadline is June 30, 2018 to demonstrate the research feasibility that can only be performed with this
upgrade. This means that the installation of the upgrade has to be completed immediately to allow the researchers to
conduct the studies and demonstrate the feasibilities by June 30, 2018. If this upgrade were not done in time, we
run the risk of losing $2.5 million in federal funds . This Emergency Purchase has an expected start date of
05/24/2018 through 08/21/2018 with an Original Estimated Cost of $285,400.00.
Signed By: Kevin Fair, Associate Director of Purchasing
Vendor: General Electric Healthcare Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $285,400.00 $285,400.00 $285,400.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
88 University of Illinois File Date: 9/6/2019
Latest Filing - 09/06/2019:
The Actual Total Cost of FY18, Qtr 4, Item# 38 is $500,000.00.
Original Filing - 06/04/2018:
The University awarded a contract for construction services. This emergency/quick purchase was required due to a
situation in which public health or safety was threatened. The south tower of the Neuropsychiatric Institute (NPI)
building located at 912 S. Wood Street, Chicago, IL comprises 11 stories, 8 of which services patients. The tower is
serviced by only two elevators that are nearing the end of their useful life and UIC was developing plans to
modernize them. One elevator had a complete failure that cannot be repaired and the second elevator is rapidly
deteriorating. It requires constant maintenance to remain operational but suffers periodic outages. The lack of
dependable, operable elevators creates a safety issue for patients. After The Joint Commission received a complaint
from a disabled patient, UIC was given 60 days to demonstrate a plan for reinstating reliable elevator service. This
Emergency Purchase has an expected start date of 06/04/2018 through 08/31/2018 with an Original Estimated Cost
of $500,000.00.
Signed By: John Knittle, State Purchasing Officer
Vendor: Parkway Elevators Notary Date: 5/30/2018
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $500,000.00 $500,000.00 $500,000.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
89 University of Illinois File Date: 9/6/2019
Latest Filing - 09/06/2019:
The Actual Total Cost of FY18, Qtr 4, Item# 42 is $399,632.00.
Original Filing - 06/21/2016:
The University awarded a contract for temporary personnel services . This emergency/quick purchase was required
due to a situation in which immediate action was needed to prevent any disruption in University services. The
University of Illinois Hospital & Health Sciences System (UI Health) is responsible for providing comprehensive
care, education, and research to the people of Illinois and beyond. A part of the University of Illinois at Chicago
(UIC), UI Health, comprises a clinical enterprise that includes a 465-bed tertiary care hospital, 21 outpatient clinics,
and 11 Mile Square Health Center facilities, which are Federally Qualified Health Centers. It also includes the seven
UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public
Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including
regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit
of health equity. If UI Health has a lapse in providing the critical services, this could jeopardize patients health and
the loss of revenue. The University is in the midst of issuing a new request for proposal - RFP #KRS128, but the
entire process will not be completed by June 30, 2018. This emergency is being requested in order to avoid a lapse
in critical services and loss of revenue for UI Health. This Emergency Purchase has an expected start date of
07/01/2018 through 09/30/2018 with an Original Estimated Cost of $400,000.00.
Signed By: Debra Matlock, Director, UIC Purchasing
Vendor: Maxim Staffing Solutions Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $400,000.00 $399,632.00 $399,632.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
90 University of Illinois File Date: 9/6/2019
Latest Filing - 09/06/2019:
The Actual Total Cost of FY18, Qtr 4, Item# 43 is $450,000.00.
Original Filing - 06/21/2018:
The University awarded a contract for temporary staffing. This emergency/quick purchase was required due to a
situation in which immediate action was needed to prevent any disruption in University services. The University of
Illinois Hospital & Health Sciences System (UI Health) is responsible for providing comprehensive care, education,
and research to the people of Illinois and beyond. A part of the University of Illinois at Chicago (UIC), UI Health,
comprises a clinical enterprise that includes a 465-bed tertiary care hospital, 21 outpatient clinics, and 11 Mile
Square Health Center facilities, which are Federally Qualified Health Centers. It also includes the seven UIC health
science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the
Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional
campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health
equity. If UI Health has a lapse in providing the critical services, this could jeopardize patients health and the loss
of revenue. The University is in the midst of issuing a new request for proposal - RFP #KRS128, but the entire
process will not be completed by June 30, 2018. This emergency is being requested in order to avoid a lapse in
critical services and loss of revenue for UI Health. The current Staffing Team, Inc. (Staffing Team) contract is for
temporary personnel services that will end on June 30, 2018. Staffing Team provides Dental Clinic Clerks, Dental
Assistants, and a significant number of Accountants. Staffing Team currently has 60 agency staff working at both
UIC and UI Health to provide clinical and non-clinical support. This Emergency Purchase has an expected start date
of 07/01/2018 through 09/29/2018 with an Original Estimated Cost of $400,000.00.
Signed By: Debra Matlock, Director, UIC Purchasing
Vendor: Staffing Team, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $400,000.00 $450,000.00 $450,000.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
91 University of Illinois File Date: 9/6/2019
Latest Filing - 09/06/2019:
The Actual Total Cost of FY18, Qtr 4, Item# 39 is $210,837.00.
Original Filing - 06/21/2018:
The University awarded a contract for temporary staffing . This emergency/quick purchase was required due to a
situation in which immediate action was needed to prevent any disruption in University services. The University of
Illinois Hospital & Health Sciences System (UI Health) is responsible for providing comprehensive care, education,
and research to the people of Illinois and beyond. A part of the University of Illinois at Chicago (UIC), UI Health,
comprises a clinical enterprise that includes a 465-bed tertiary care hospital, 21 outpatient clinics, and 11 Mile
Square Health Center facilities, which are Federally Qualified Health Centers. It also includes the seven UIC health
science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the
Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional
campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health
equity. If UI Health has a lapse in providing the critical services, this could jeopardize patients' health and the loss
of revenue. The University is in the midst of issuing a new request for proposal (RFP) #KRS128, but the entire
process will not be completed by June 30, 2018. This emergency is being requested in order to avoid a lapse in
critical services and loss of revenue for UI Health. This Emergency Purchase has an expected start date of
07/01/2018 through 09/29/2018 with an Original Estimated Cost of $400,000.00.
The current Special Project Staffing by Salem Incorporated/Salem Group (Salem) contract is for temporary
personnel services that will end on June 30, 2018. Salem provides Customer Service Assistants. Salem currently has
24 agency staff working at both UIC and UI Health to provide clinical and non-clinical support.
Signed By: Debra Matlock, Director, UIC Purchasing
Vendor: Special Project Staffing by Salem, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $400,000.00 $210,837.00 $210,837.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
92 University of Illinois File Date: 9/6/2019
Latest Filing - 09/06/2019:
The Actual Total Cost of FY18, Qtr 4, Item# 40 is $78,319.00.
Original Filing - 06/21/2018:
The University awarded a contract for temporary personnel services. The University of Illinois Hospital & Health
Sciences System (UI Health) is responsible for providing comprehensive care, education, and research to the people
of Illinois and beyond. A part of the University of Illinois at Chicago (UIC), UI Health, comprises a clinical
enterprise that includes a 465-bed tertiary care hospital, 21 outpatient clinics, and 11 Mile Square Health Center
facilities, which are Federally Qualified Health Centers. It also includes the seven UIC health science colleges: the
College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College
of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad
Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity. If UI Health has a
lapse in providing the critical services, this could jeopardize patients health and the loss of revenue. The University
is in the midst of issuing a new request for proposal - RFP #KRS128, but the entire process will not be completed
by June 30, 2018. This emergency is being requested in order to avoid a lapse in critical services and loss of revenue
for UI Health. The current Premier Staffing Source, Inc. (Premier Staffing) contract is for temporary personnel
services that will end on June 30, 2018. Premier Staffing provides Food Sanitation Laborers and Medical Insurance
Representatives. Premier Staffing currently has four (4) agency staff working at both UIC and UI Health to provide
clinical and non-clinical support. This Emergency Purchase has an expected start date of 07/01/2018 through
09/16/2018 with an Original Estimated Cost of $400,000.00.
Signed By: Debra Matlock, Director, UIC Purchasing
Vendor: Premier Staffing Source, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $400,000.00 $78,319.00 $78,319.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
93 University of Illinois File Date: 9/6/2019
Latest Filing - 09/06/2019:
The Actual Total Cost of FY18, Qtr 4, Item# 41 is $311,645.00.
Original Filing - 06/21/2018:
The University awarded a contract for temporary staffing services. This emergency/quick purchase was required
due to a situation in which immediate action was needed to prevent any disruption in University services. The
University of Illinois Hospital & Health Sciences System (UI Health) is responsible for providing comprehensive
care, education, and research to the people of Illinois and beyond. A part of the University of Illinois at Chicago
(UIC), UI Health, comprises a clinical enterprise that includes a 465-bed tertiary care hospital, 21 outpatient clinics,
and 11 Mile Square Health Center facilities, which are Federally Qualified Health Centers. It also includes the seven
UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public
Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including
regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit
of health equity. If UI Health has a lapse in providing the critical services, this could jeopardize patients health and
the loss of revenue. The University is in the midst of issuing a new request for proposal - RFP #KRS128, but the
entire process will not be completed by June 30, 2018. This emergency is being requested in order to avoid a lapse
in critical services and loss of revenue for UI Health. The current Cross Country Staffing, Inc./Medical Staffing
Network (Cross Country) contract is for temporary personnel services that will end on June 30, 2018. Cross
Country provides Medical Laboratory Technicians and Histotechnicians. Cross Country currently has 22 agency
staff working at both UIC and UI Health to provide clinical and non-clinical support. This Emergency Purchase has
an expected start date of 07/01/2018 through 09/29/2018 with an Original Estimated Cost of $400,000.00.
Signed By: Debra Matlock, Director, UIC Purchasing
Vendor: Cross Country Staffing, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $400,000.00 $311,645.00 $311,645.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
94 University of Illinois File Date: 9/6/2019
Latest Filing - 09/06/2019:
The Actual Total Cost of FY18, Qtr , Item# 44 is $500,000.00.
Original Filing - 06/22/2018:
The University awarded a contract for repair of the underground utility system. This emergency/quick purchase
was required due to a situation in which public health or safety was threatened. The current emergency between
Marshfield and Polk street requires removal of the sidewalk, excavation, removal and replacement of the steam
piping that has failed underground. At the current time the ruptured underground steam system is heating the
sidewalk and surrounding area to a temperature of 170 degrees. The rupture is also eroding away the surround soil,
allowing live steam to come in contact with pedestrians walking down the sidewalk. This Emergency Purchase has
an expected start date of 06/20/2018 through 09/17/2018 with an Original Estimated Cost of $500,000.00.
Signed By: Debra Matlock, Director, UIC Procurement
Vendor: Anchor Mechanical Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $500,000.00 $500,000.00 $500,000.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
95 University of Illinois File Date: 9/9/2019
Latest Filing - 09/09/2019:
The Actual Total Cost of FY19, Qtr 1, Item# 19 is $189,962.00.
Original Filing - 07/11/2018:
The University awarded a contract for ligature resistance doors, locks & handles. This emergency/quick purchase
was required due to a situation in which public health or safety was threatened. Due to recent changes in the Joint
Commission life safety policies in effect on July 1, 2018, and previous incidents where patients unscrewed tamper
proof security screws, fasteners, spanners and used them to harm themselves. A behavioral health risk assessment
was done on 8E psychiatry from the office of Environment of Care and the Director of Patient Care Services,
Psychiatry. Their findings on suicide risk is as follow: "A suicide risk assessment was performed on 8E Adult and
8E Child Psychiatry on September 19 and September 30; each unit has patient beds. Each of the following areas
were assessed by the team: Patient rooms (including the rest rooms), patients shared room, game room, classroom,
common room, isolation room. All rooms (patient rooms, hallways, washrooms) need to have ligature resistance
hardware (hinges, handles, locking mechanisms and chemical resistant. Currently not all doors, locks, handles and
equipment in 8E are ligature resistant. For the safety of the patients and accreditation compliance, all patient access
and related doors and hardware need to be replaced. This Emergency Purchase has an expected start date of
07/10/2018 through 10/07/2018 with an Original Estimated Cost of $197,325.00.
Signed By: Debra Matlock, Director, UIC Purchasing
Vendor: Anderson Lock Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $197,325.00 $189,962.00 $189,962.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
96 University of Illinois File Date: 9/9/2019
Latest Filing - 09/09/2019:
The Actual Total Cost of FY19, Qtr 1, Item# 20 is $300,000.00.
Original Filing - 09/07/2018:
The current emergency requires vendor to fix water main break to building 611 located at 1140 S. Morgan in order to
restore water so that bathrooms are operational. Investigate for further underground damage to the sewers and
ground under the damaged parking lot. Repair issues found with sewer system, properly backfill site and restore
(pave) parking lot and re-stripe so that normal building operation to bathrooms and dock can resume. This
Emergency Purchase has an expected start date of 09/05/2018 through 09/10/2018 with an Original Estimated Cost
of $245,000.00.
Signed By: Debra Matlock, Director, UIC Purchasing
Vendor: Anchor Mechanical Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $245,000.00 $300,000.00 $300,000.00 20 1
Federal Cost: $0.00 $0.00
97 University of Illinois File Date: 9/9/2019
Latest Filing - 09/09/2019:
The Actual Total Cost of FY19, Qtr 2, Item# 12 is $88,439.00.
Original Filing - 10/12/2018:
The University awarded a contract for heat exchanger replacement. This emergency/quick purchase was required due
to a situation in which public health or safety was threatened. Vendor will replace the heat exchanger in the
Brookens Library chiller. This requirement came about because the University had an inspection from the State Fire
Marshall. This Emergency Purchase has an expected start date of 10/12/2018 through 11/30/2018 with an Original
Estimated Cost of $110,000.00.
Signed By: Jill Menezes, Director of Purchasing
Vendor: F. J. Murphy & Sons Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $110,000.00 $88,439.00 $88,439.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
98 University of Illinois File Date: 9/9/2019
Latest Filing - 09/09/2019:
The Actual Total Cost of FY19, Qtr 2, Item# 13 is $300,000.00.
Original Filing - 10/19/2018:
The University awarded a contract to repair a water main break. This emergency/quick purchase was required due to
a situation in which public health or safety was threatened. There is a water main break. At this point in time it is
not known how many buildings are affected, at least 2, possibly 4. Some are student residences. The water will have
to be shut off and no buildings will have bathrooms or food services. The leak is underground, so an excavator will
have to locate utilities in the area and dig until the leak is found. Once the leak is found, they will have to assess the
amount of damage and make repairs as necessary. Once the repairs are complete, they will have to properly backfill
the excavation and then finally restore the area which is a combination of pavers, cement and grass. This Emergency
Purchase has an expected start date of 10/16/2018 through 01/14/2019 with an Original Estimated Cost of
$300,000.00.
Signed By: Debra Matlock, Director of Purchasing
Vendor: Anchor Mechanical Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $300,000.00 $300,000.00 $300,000.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
99 University of Illinois File Date: 9/9/2019
Latest Filing - 09/09/2019:
The Actual Total Cost of FY19, Qtr 2, Item# 14 is $127,875.00.
Original Filing - 10/24/2018:
This emergency/quick purchase was required due to a situation in which public health or safety was threatened. A
leak was discovered on the dual temp (hot in winter, cold in summer) water pipes where they leave building 628
(845 W. Harrison). This leak was discovered when switching the building from cooling to heating. Since the water is
now hot (100+ degrees) and under pressure (100+ PSI) it is a threat to the safety of the students and staff.
Exploratory digging was done on 10/19 under another contract to find the source and extent of the leak. It was
determined that both the supply and return were in need of replacement for at least 20 feet and that an emergency
PO was needed(due to dollar amount) to complete the work and an outage(water supplies heating to dorm 644W
(901 W. Harrison) needed to be scheduled. Due to the weather, Monday (10/22) was determined to be the best day
to complete the work and provide the least disruption due to the weather being the warmest. The pipe will be
replaced today and water restored to the dorm by the end of the day. The site will then be back filled and restored
as weather permits. This Emergency Purchase has an expected start date of 10/24/2018 through 11/01/2018 with an
Original Estimated Cost of $175,000.00.
Signed By: Debra Matlock, Director, UIC Purchasing
Vendor: Stone Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $175,000.00 $127,875.00 $127,875.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
100 University of Illinois File Date: 9/9/2019
Latest Filing - 09/09/2019:
The Actual Total Cost of FY19, Qtr 2, Item# 15 is $1,352,733.59.
Second Filing - 02/01//2019: FY19, Qtr 2, Item# 15:
An Emergency Purchase Statement was received on February 1, 2019 requesting an extension for dates starting
02/02/2019 to 05/03/2019 at an additional estimated cost of $0.00, keeping the revised estimated cost at
$910,940.00.
Original Filing - 11/14/2018: FY19, Qtr 2, Item# 15:
The University awarded a contract for Emergency repairs to glycol cooling system. This emergency/quick purchase
was required due to a situation in which immediate action was needed to prevent any disruption in University
services. The glycol system that provides cooling to the University data center is experiencing failures and requires
immediate remediation to prevent disruption in critical University Services. This Emergency Purchase has an
expected start date of 11/01/2018 through 02/01/2019 with an Original Estimated Cost of $910,940.00.
Signed By: Michael Bass, SAVP Business & Finance
Vendor: Kroeschell Engineering Co., Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $910,940.00 $1,352,733.59 $1,352,733.59 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
101 University of Illinois File Date: 9/9/2019
Latest Filing - 09/09/2019:
The Actual Total Cost of FY19, Qtr 2, Item# 16 is $113,682.00.
Original Filing - 11/28/2018:
The vendor will be providing services to determine the condition and exact locations of leaking hot water piping in
order to accurately define the scope of a capital project. Due to the high temperature and high pressure of the hot
water, these leaks pose a grave danger to everyone in the vicinity and must be repaired immediately. This work is
necessary in order to determine the exact scope of the necessary repairs. The vendor will provide services such as
potholing for pipe locations and depth, ultrasonic pipe thickness testing, excavating, opening seal cement vaults,
insulation removal, insulation restoration, vault sealing, vault restoration and general backfill. This Emergency
Purchase has an expected start date of 11/28/2018 through 02/26/2019 with an Original Estimated Cost of
$136,000.00.
Signed By: Debra Matlock, Director of UIC Purchasing
Vendor: Anchor Mechanical Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $136,000.00 $113,682.00 $113,682.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
102 University of Illinois File Date: 9/9/2019
Latest Filing - 09/09/2019:
The Actual Total Cost of FY19, Qtr 2, Item# 17 is $106,442.29.
Original Filing -12/05/2018:
This emergency/quick purchase was required due to a situation in which public health or safety was threatened.
KARL STORZ is original equipment manufacturer of the endoscopic cameras, light sources, scopes, flexible/rigid
endoscopy. These are pieces of equipment which are used in Laparoscopic procedures in conjunction with current
hospital owned Karl STORZ video equipment. When an item is damaged we will return the damaged piece or
equipment for a replacement unit. We currently have an agreement in place through Vizient approval (208IDM) to
11-30-2018. Vizient has extended their agreement with Karl Storz to November 30, 2020 and we are currently
perusing Vizient approval, under the extension. In the meantime, an emergency purchase will ensure the hospital
will be able to provide services Laparoscopic surgical procedures) until a new Vizient approval is given. We do not
want to be without coverage which is a vital part of providing patient care. This Emergency Purchase has an
expected start date of 12/01/2018 through 02/28/2019 with an Original Estimated Cost of $229,200.00.
Signed By: Debra Matlock, Director UIC Purchasing
Vendor: KARL STORZ Endoscopy-America Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $229,200.00 $106,442.29 $106,442.29 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
103 University of Illinois File Date: 9/6/2019
Latest Filing - 09/06/2019:
The Actual Total Cost of FY18, Qtr 2, Item# 18 is $1,398,695.00.
Original Filing - 12/27/2017:
As of 12/20/2017 Utilities conducted an exploratory dig on Roosevelt and Morgan to determine the cause of a sink
hole. During the exploration, they discovered that the conditions of these shallow tunnel likes have been
deteriorating to the point that the lid has collapsed. It was observed that the adjoining lids have a 6-inch deflection
towards the center with the supportive mesh along the bottom of the lid, giving no internal support. The shallow
tunnels contained high temperature hot water lines carrying 350 lbs. of pressure and at a 350-degree temperature,
which are responsible for heating the South Campus Buildings. During the exploratory dig, another 2 city blocks
south of the present dig did occur, causing a disruption to south campus heat. The pipe rupture was caused by the
lid collapsing onto the pipe which flooded the tunnels. Due to weather conditions, it is deemed an immediate
emergency to repair the high temperature hot water lines and repair the lids for possible life and safety issues.
Exposed high temperature hot water lines and crumbling lids are an immediate danger to the students, staff and
general public and is important to restore and prevent this occurrence from being a life safety issue. This Emergency
Purchase has an expected start date of 12/20/2017 through 03/21/2018 with an Original Estimated Cost of
$500,000.00.
Signed By: Debra Matlock, Director of Purchasing
Vendor: Anchor Mechanical Incorporated Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $500,000.00 $1,398,695.00 $1,398,695.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
104 University of Illinois File Date: 9/9/2019
Latest Filing - 09/09/2019:
The Actual Total Cost of FY19, Qtr 3, Item# 21 is $53,401.00.
Original Filing - 02/08/2019:
The University awarded a contract for Campus Laundry and Uniform Rental Services. This emergency/quick
purchase was required due to a situation in which immediate action was needed to prevent any disruption in
University services. This Emergency Purchase has an expected start date of 02/07/2019 through 05/08/2019 with an
Original Estimated Cost of $60,000.00.
Signed By: Bradley Henson, Director
Vendor: Clean Uniform Company Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $60,000.00 $53,401.00 $53,401.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
105 University of Illinois File Date: 8/20/2019
Latest Filing - 08/20/2019:
The Actual Total Cost of FY19, Qtr 3, Item# 22 is $127,566.00.
Second Filing - 06/13/2019: FY19, Qtr 3, Item# 22 :
Vendor was unable to begin project within the time-frame of this award. A new award was posted under JM4719.
This Emergency Purchase has an expected start date of 05/13/2019 through 08/09/2019 keeping the Original
Estimated Cost of $115,000.00.
Original Filing - 02/22/2019: FY19, Qtr 3, Item# 22 :
Wheeler Construction will be utilized as the general contractor to repair and replace the surface finishes affected
from copious amounts of mold in multiple townhouses units on campus. After the mold has been remediated from
the spaces, Wheeler Construction will correct the construction deficiencies that lead to the mold growth as well as
repair drywall, base, wet timber framing, floor preparation/sealing, and kitchen cabinetry as applicable in each unit.
This will be paid through AFS R&R Funds. This Emergency Purchase has an expected start date of 03/18/2019
through 04/19/2019 with an Original Estimated Cost of $115,000.00.
Signed By: Keith Stewart, Director of Construction
Vendor: Wheeler Construction Company, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $115,000.00 $127,566.00 $127,566.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
106 University of Illinois File Date: 9/9/2019
Latest Filing - 10/03/2019:
The Actual Total Cost of FY19, Qtr 3, Item# 23 is $108,566.64.
Second Filing - 09/09/2019: FY19, Qtr 3, Item# 23:
On September 9, 2019, we received an emergency purchase statement stating the Final Cost of this Emergency
Purchase was $99,332.64; however, there was a change order of $9,234 because prevailing wage rates were not
correct; also, two units required additional floor leveling and preparation at a change order amount of $1,549.10,
revising the estimated total to 115,783.10.
Original Filing - 02/28/2019: FY19, Qtr 3, Item# 23:
Calhoun floors will be reinstalling underlayment and floor finish systems throughout the mold affected town homes
in their entirety. This Emergency Purchase has an expected start date of 03/18/2019 through 04/19/2019 with an
Original Estimated Cost of $105,000.00.
Signed By: Keith Stewart, Director of Construction
Vendor: Calhoun's Mohawk Floors Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $105,000.00 $115,783.10 $99,332.64 $0.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019
107 University of Illinois File Date: 9/9/2019
Latest Filing - 09/09/2019:
The Actual Total Cost of FY19, Qtr 4, Item# 24 is $307,800.00.
Original Filing - 05/17/2019:
The University awarded a contract for repair of 12Kv electric feeder and two spares. This emergency/quick
purchase was required due to a situation in which immediate repairs were needed to prevent further loss or damage
to University property. The University needs repair of one 12kV electric feeder (feeder 3) and two spares that were
previously damaged by directional boring. After it was discovered that these lines were hit by the contractor doing
the directional boring. The following describes that work: The vendor will open 12Kv splices in manhole E5A to
isolate manhole 10A at building 605, furnish and install approximately 1500' of 1 conductor 500 Class B copper C-
RD-SS-220, between manhole 10A and 10B, furnish and install new 12Kv splices in manhole 10B, terminate and
test all cabling, chip concrete duct bank back to repair (3) 5" conduits, re-pour concrete around repaired pipes, back
fill hole with stone and compact, remove remaining parts of 2 side walk squares and re-pour sidewalk, and reconnect
12Kv connections in manhole E5A. They will also provide a generator rental to keep building 630 & 605
operational during the repair, which is expected to last 5 to 7 days. This Emergency Purchase has an expected start
date of 05/10/2019 through 08/08/2019 with an Original Estimated Cost of $307,800.00 using Utilities O&M budget
funds.
Signed By: Debra Matlock, Director, UIC Purchasing
Vendor: McWilliams Electric Co. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $307,800.00 $307,800.00 $307,800.00 20 1
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
July 1, 2019 through September 30, 2019