LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
1 Central Management Services, Department of File Date: 10/7/2020
Original Filing - 10/07/2020:
Lease 4424 is located at 1308 W. 105th Street, Chicago, Illinois. DHS has occupied this location since 1987. This
facility houses the Teen Parent Services Program. This program serves teenage mothers and fathers by providing
parental training. Such training includes a computer lab, a training kitchen, home economics classrooms and a
laundry facility. Parenting skills, domestic violence prevention, substance abuse, budgeting and nutrition are some of
the topics taught in classroom settings. These services are critical to DHS's response to the COVIF.19 pandemic.
This Emergency Purchase has an expected start date of 10/01/2020 through 12/29/2020 with an Actual Cost of
$57,269.41.
Signed By: Albert Coll, Property and Transaction Manager
Vendor: Suburban Bank and Trust Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $57,269.41 $57,269.41 $57,269.41 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
2 Central Management Services, Department of File Date: 10/19/2020
Original Filing - 10/19/2020:
Lease 6021 is located at 3301 Wireton Rd, Blue Island, IL. DHS has occupied this location since 2007. DHS
submitted a space request to pursue an RFI to split the office into two locations, however due to staff turnover and
the COVID-19 global pandemic, CMS was unable to complete the RFI prior to the expiration of the old lease. The
lease is currently in holdover. Holdover expires on November 16, 2020. On November 16, 2020, the lease will go
into non-payment. CMS does not have sufficient time to find a new location and move DHS before the end of
holdover. If the State occupies the premises without paying rent, the vendor may become unable to perform the
contract. DHS operations may be disrupted and DHS may be forced to relocate.This office is critical to the DHS
response to the ·COVID-19 pandemic, as directed by the Disaster Proclamation of March 9, 2020 which was
followed by subsequent disaster ;Proclamations dated April 30, 2020, May 29, 2020, June 26, 2020, and July 24,
2020. The emergency lease will provide CMS and DHS with time to relocate or find another solution that allows for
the delivery of critical services. This office serves the neighborhood by providing a wide array of services including
cash assistance, child care assistance, Earn Fare, Earned Income Tax Credit 'assistance, emergency food and shelter,
food stamps, transition assistance, TANF, supportive housing, homeless prevention, and other vital services. This
Emergency Purchase has an expected start date of 11/16/2020 through 02/13/2021 with an Actual Cost of
$146,382.85.
Signed By: Albert Call, Property and Transaction Manager
Vendor: LSREF3 NAVY REO, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $146,382.85 $146,382.85 $146,382.85 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
3 Innovation & Technology, Department of File Date: 10/2/2020
Original Filing - 10/02/2020:
This emergency is to continue services under the JPMC ESRI GIS Products and Maintenance Contract until a new
JPMC contract is negotiated and executed used by governmental units or qualified not-for-profit. DoIT will pursue
the same services identified in the original contract P-13130 of the duration of the emergency contract. The lines
items in the purchase order will also reflect the items present in P-13130 for services utilized by participating state
agencies. This Emergency Purchase has an expected start date of 09/29/2020 through 12/27/2020 with an Original
Estimated Cost of $250,000.00.
Signed By: Dante Watson, Agency Procurement Officer
Vendor: Environmental Systems Research Institute, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $250,000.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
4 Innovation & Technology, Department of File Date: 10/14/2020
Second Filing - 12/18/2020:
An Emergency Purchase Extension was received on December 18, 2020 requesting an extension for dates starting
12/31/2020 to 03/30/2021 at $0.00, keeping the estimated cost at $490,000.00
Original Filing - 10/14/2020:
The Integrated Eligibility System (IES) is the IT system used to administer medical, cash and SNAP benefits which
are essential to providing a vulnerable population access to food and healthcare. The current system is operating on
end of life/unsupported hardware and software causing unplanned outages and poor performance. It is also
preventing implementation of critical program changes required for the accurate and timely healthcare. The State of
Illinois is not meeting federal and state requirements for the timely and accurate distribution of these benefits due to
system instability and outdated infrastructure. This emergency procurement will provide technical resources to
immediately begin work to address these problems while procuring additional professional services through the
standard procurement process. This Emergency Purchase has an expected start date of 10/02/2020 through
12/30/2020 with an Original Estimated Cost of $490,000.00.
Signed By: Dante Watson, Agency Procurement Officer
Vendor: International Business Machines Corporation "IBM" Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $490,000.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
5 Innovation & Technology, Department of File Date: 12/18/2020
Original Filing - 12/18/2020:
Existing contract is expiring 12/27/2020 (which is a Sunday) and cannot be renewed CMT 0148260.
Failure to
purchase ongoing services from this vendor places the State at risk for production services to stop working as well
as a loss of data and system backup capability and availability. This time is particularly critical as our primary data
processing facility is undergoing a major power and emergency generator upgrade. This upgrade has caused a few
unexpected outages and impacts to services making it critical to maintain and make available routine and stable
system and data backups at the Alternate Data Storage facility. This Emergency Purchase has an expected start date
of 12/28/2020 through 03/27/2021 with an Original Estimated Cost of $400,000.00.
Signed By: Dante Watson, Agency Procurement Officer
Vendor: Zayo Group LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $400,000.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
6 Natural Resources, Department of File Date: 11/16/2020
Latest Filing - 11/24/2020:
An Actual Total Cost of $0.00 ($140,952.51 value) was reported in the same filing quarter.
Original Filing - 11/16/2020:
The Illinois Department of Natural Resources (IDNR) requires emergency concession services to operate and
maintain the two level underground parking facility located beneath the Old State Capital Historic Site while a
formal solicitation can be prepared.
The Concessionaire will operate the parking facility from 7:00 AM to 7:00
PM Monday through Friday and from 7:00 AM to 6:00 PM on Saturdays and have to option to operate on
Sunday's. This Emergency Purchase has an expected start date of 11/16/2020 through 02/10/2021 with an Original
Estimated Cost of $0.00 ($105,000 value).
Signed By: Craig Foxall, APO
Vendor: James M. McCann dba Uptown Garages Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
7 Natural Resources, Department of File Date: 11/19/2020
Original Filing - 11/19/2020:
The Buffalo Rock Shelter & Flush Building Roofing Replacement project was already underway with contractor
Filotto Roofing, Inc. who has already begun work on this specific project under a contract with IDNR when work
was stopped. On November 9, 2020 while working on the project, it was discovered that the contract with Filotto
Roofing Inc. had expired on September 30, 2020. Work was stopped immediately in order to resolve the
contract/procurement issue. It was determined that Filotto Roofing had completed approximately 60% of the work
outside of a contract (value $70,968).
Filotto Roofing, Inc. is currently mobilized on-site, has already procured
and staged the necessary materials for this project on-site, and has demonstrated expertise and specific knowledge
regarding this particular roofing replacement project. Filotto Roofing Inc. is best able to move this project forward
without lengthy investigations of ongoing work processes (as they were responsible for the ongoing work as
previously bid). To reduce risk of having an idle, unsecured construction site in a public area and imminent damage
to the shelter and flush toilet building due to inclement winter weather to a compromised roofing system, we
recommend moving this project forward with the previously approved Contractor.
Furthermore, replacement of
the roofs was anticipated to be completed in a short construction window at a secured construction site. With the
construction site idle, IDNR staff are concerned about the safety of the public around the structures, now an
unsecured construction site (risks include falling materials, catastrophic failure of the roofs, exposed rebar, and other
construction risks). This Emergency Purchase has an expected start date of 11/16/2020 through 02/13/2021 with an
Original Estimated Cost of $47,312.00.
Signed By: Erick Huck, Manager, Division of Statewide Operation
Vendor: Filotto Roofing, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $47,312.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
8 Department of Juvenile Justice File Date: 10/21/2020
Original Filing - 10/21/2020:
Contractor shall provide all materials and labor necessary to successfully remove existing non-repairable Industrial
Steam Model 10SR3 Atmospheric Deaerating System. This will include 3 centrifugal pumps, a tank shell, Make-up
valve, Steam pressure reducing valve, High, low and low water cut off alarm switches with alarm light and horn,
temperature gauges, deaerator control panel, and all necessary parts in order to make the system fully functional.
Contractor will provide relief water and supply based on system capacity during installation.
Vendor has
informed DJJ that the current system can no longer be repaired. It is outdated, and unrepairable. A new system is
necessary immediately in order to maintain the health and safety of DJJ youth and staff, especially as temperatures
drop due to seasonal change. This emergency procurement is necessary as it also affects the On-site PowerStation
which provides heat and water to the entire facility. This Emergency Purchase has an expected start date of
10/21/2020 through 01/19/2021 with an Original Estimated Cost of $195,000.00.
Signed By: Andrew Munemoto,
Vendor: R J O Neill Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $195,000.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
9 Corrections, Department of File Date: 12/30/2021
Original Filing - 12/30/2020:
The Vendor will provide weekly bread and cookie deliveries to the agency due to the closure of the Illinois
Correctional Industries Bakery due to COVID-19. This Emergency Purchase has an expected start date of
01/01/2021 through 03/13/2021 with an Original Estimated Cost of $706,709.00.
Signed By: Jacenta Wilson, APO
Vendor: JM Kellner Company Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $706,709.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
10 Human Services, Department of File Date: 10/5/2020
Original Filing - 10/5/2020:
Crisis Prevention Training focuses on skill and team response techniques to decreases the likelihood of patient and
staff injury. The Joint Commission and Centers for Medicare & Medicaid Services (CMS) require staff to be
trained in prevention strategies as well as physical skill techniques in order to maintain accreditation and
certification standards. All DMH direct care staff are required to receive Crisis Prevention training upon initial hire
and annually by a certified CPI trainer. This training is designed to teach best practices for managing violent
individuals using verbal, non-verbal and advanced physical techniques. There are currently 35 staff who must
become certified instructors within the Division of Mental Health.
As of October 16th, DHS will no longer have a
certified CPI trainer on staff, which will cause the Agency to lose accreditation and certification standards. Without
accreditation and certification, the mental health centers will need to close, displacing hundreds of long term
residents from their care. The vendor is immediately available to offer training to DHS; DHS is familiar with their
curriculum; and CPI can accommodate the delivery of training during this time of social distancing. This Emergency
Purchase has an expected start date of 10/16/2020 through 01/14/2021 with an Original Estimated Cost of
$150,000.00.
Signed By: Jean Sandstrom, Agency Procurement Officer
Vendor: Crisis Prevention Institute, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $150,000.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
11 Military Affairs, Department of File Date: 10/28/2020
Latest Filing - 12/08/2020:
An Actual Total Cost of $92,503.00 was reported in the same filing quarter.
Original Filing - 10/28/2020:
Meals for approximately 400 State Active Duty member being activated in response to the Governor's Directive for
the upcoming November election and possible civil unrest. This Emergency Purchase has an expected start date of
11/01/2020 through 11/04/2020 with an Original Estimated Cost of $62,000.00.
Signed By: Suzy Weatherly, Executive II
Vendor: Tasty Catering Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 21 2
Federal Cost: $62,000.00 $92,503.00
12 Military Affairs, Department of File Date: 10/29/2020
Latest Filing - 12/09/2020:
An Actual Total Cost of $453,151.39 was reported in the same filing quarter.
Original Filing - 10/29/2020:
Lodging for approximately 400 State Active Duty member being activated in response to the Governor's Directive
for the upcoming November election and possible civil unrest. This Emergency Purchase has an expected start date
of 11/01/2020 through 11/04/2020 with an Original Estimated Cost of $210,000.00.
Signed By: Suzy Weatherly, Executive II
Vendor: Hampton Inn by Hilton McCormick Place Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 21 2
Federal Cost: $210,000.00 $453,151.39
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
13 Healthcare and Family Services File Date: 11/30/2020
Original Filing - 11/30/2020:
The vendor will provide project management and subject matter expertise to support the HFS's PASRR redesign.
Their responsibilities will include ongoing clarification and articulation of PASRR redesign requirements, support
for preparing a Request for Proposals, and technical assistance during the proposal posting and evaluation period.
This Emergency Purchase has an expected start date of 09/21/2020 through 12/14/2020 with an Original Estimated
Cost of $50,000.00
Signed By: Lynette Schafer, Agency Procurement Officer
Vendor: Sage Squirrel, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
14 Public Health, Department of File Date: 12/16/2020
Original Filing - 12/16/2020:
EMResource is a vendor-hosted patient tracking system used to monitor hospital capabilities and designations,
current status, and resource location and availability, using information entered by hospital personnel based at
facilities throughout Illinois. It supports critical hospital resource allocation decisions by providing an up-to-date
picture of resource availability relative to capacity. Such information is vital during mass casualty incidents and
similar emergency/disaster situations, large planned events, and other contexts such as hospital evacuations.
EMTrack is a patient tracking system used to track patient identity, location, and status during mass casualty
incidents and similar emergency/disaster situations, large planned events, and other contexts in which normal
patterns of seeking and delivering healthcare have been compromised. Patient status and location are updated in
EMResource in real time by first responders and hospital personnel and the resulting information then becomes
immediately available in summary form for use by incident command, emergency operations center personal, and
others in a leadership and/or advisory role during a response. This Emergency Purchase has an expected start date of
11/17/2020 through 02/14/2021 with an Original Estimated Cost of $64,403.01 using Federal funds.
Signed By: Andrew Friend, Deputy Director
Vendor: ESI Acquisitions Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 21 2
Federal Cost: $64,403.01 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
15 State Police, Illinois File Date: 11/18/2020
Original Filing - 11/18/2020:
In order for ISP to remain as an accredited laboratory system and for ISP to remain in compliance with the
mandatory FBI Quality Assurance Standards for DNA analysis, ISP is required to utilize vendors that are
International Organization for Standardization (ISO) certified when conducting repairs to ISP instrumentation.
Tecan is ISO certified to perform service/repairs to these instruments. The Tecan instruments are robots utilized to
assist forensic scientists in performing batch processing of forensic DNA casework. At the Chicago laboratory
there are only three Tecan robots, all of which are in need of critical repairs. The Tecan robots have the ability to
work large batches of samples from multiple cases at a single time while only utilizing one forensic scientist's time.
Tecan is the original equipment manufacturer (OEM). As the OEM they have the most experience, expertise and
access to all necessary supplies/parts to restore the robots to an operational state in order for the laboratory to
resume the large batch analysis of forensic DNA cases as they were prior to the malfunction of the three robots.
This Emergency Purchase has an expected start date of 11/15/2020 through 02/12/2021 with an Original Estimated
Cost of $97,432.08.
Signed By: Debra Logan, APO
Vendor: Tecan Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $97,432.08 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
16 Transportation, Department of File Date: 10/7/2020
Original Filing - 10/07/2020:
Existing contract was in place but was unable to be renewed prior to the expiration of the current term. A renewal
was in process for this existing Agile Assets contract but was delayed due to an oversight in the BidBuy approval
path. Failure to provide an emergency procurement option would hinder the department’s ability to support the
Agile Assets application suite for IDOT (AMP) via the following modules: Fleet and Equipment Manager,
Maintenance Manager and Foundation System. This means that without Agile Assets application suite, IDOT
would not be able to track IDOT equipment and fleet vehicle use, location, and status. Without this tracking,
equipment and fleet vehicles can face potential loss, misuse, and inadequate maintenance. The maintenance tracking
module is of key importance to the safety and wellbeing of IDOT personnel as well as the timely completion of
State construction projects. Unmaintained equipment and vehicles can lead to damage and harm or loss of life.
Unmaintained equipment can also lead to contraction delays.
The equipment and fleet tracking is essential to
allocation of assets when planning State construction projects in assuring that the assets are available for use when
needed.
The Illinois Department of Transportation (IDOT) implemented Agile Assets® Maintenance Manager™ and
Fleet Manager™ as part of the Department’s Asset Management Program (AMP). IDOT went live with Agile
Assets software in July 2018 and since then it has been used by each of the nine districts across the State of Illinois
to manage the maintenance of its 17,000+ centerline miles of roadway and fleet assets.
DOT had intended to
execute the four year renewal option but was unable to establish the renewal prior to contract lapse on 10/3/2020.
IDOT has been working diligently with the vendor on necessary upgrades since February 2020 as this software
solution meets a critical need for the agency. This Emergency Purchase has an expected start date of 10/03/2020
through 12/31/2020 with an Original Estimated Cost of $200,000.00.
Signed By: Audra Williams, Bureau Chief-Business Services
Vendor: Agile Assets, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $200,000.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
17 Transportation, Department of File Date: 10/15/2020
Latest Filing - 12/03/2020:
An Actual Total Cost of $710,078.03 was reported in the same filing quarter.
Original Filing - 10/15/2020:
The 4"+ HMA overlay in Lane 2 of EB I-64 between mile points 13.80 and 16.00, from east of IL 159 to east of
Green Mount Road, has delaminated/separated from the original CRCP pavement, causing rutting and disbursement
of the asphalt. The HMA pavement must be removed full-depth and will be replaced with polymer binder and
SMA surface with a small section requiring a level binder mix. To minimize disruption to traffic, it is proposed to
complete the required repairs utilizing a weekend closure from 7:00 PM on Friday, October 16, 2020, through 5:00
AM on Monday, October 19, 2020. This Emergency Purchase has an expected start date of 10/13/2020 through
01/10/2021 with an Original Estimated Cost of $2,000,000.00.
Signed By: Collen Cator, District 8 Operations Engineer
Vendor: Kilian Corporation Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $2,000,000.00 $710,078.03 $710,078.03 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
18 Transportation, Department of File Date: 10/20/2020
Original Filing - 10/20/2020:
IDOT District 6 has a serious boiler issue that needs to be addressed immediately. The lead time is 6 weeks and the
building has no heat. This provides obvious health, sanitation and safety concerns. The agency must move forward
on this emergency.
The unit has been repaired multiple times and is no longer functional, but it is not
economically feasible to make further repairs.
The longer the building is without proper heating, the greater the
possibility for other issues damages and increased expenses to occur as we enter into the winter months.
Lack
of proper temperature control could also have a detrimental impact to the well-being of general public and
employees. This Emergency Purchase has an expected start date of 1020/2020 through 01/17/2021 with an Original
Estimated Cost of $110,000.00.
Signed By: Aundra Williams, Bureau Chief - Business Services
Vendor: Henson Robinson Company Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $110,000.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
19 Transportation, Department of File Date: 11/2/2020
Original Filing - 11/02/2020:
To procure reflective material sheeting and associated warrantied items for the production of signs to direct and
ensure safety of the motoring public by the Illinois Department of Transportation Central Sign Shop.
The
master contract for reflective sheeting expired 11/30/2019. The previous master contract had one renewal and it was
not executed. A new bid opened in August and has not been executed. IDOT has already exhausted the small
purchase limit and requires additional material to function prior to the establishment of a new master contract by
CMS.
To continue to meet the demands of IDOT district sign shops and required federal obligation to sign
Illinois maintained roadways, IDOT will need to replenishment of current stock on hand prior to the next master
contract being available. This Emergency Purchase has an expected start date of 10/30/2020 through 01/27/2021
with an Original Estimated Cost of $100,000.00.
Signed By: Aundra Williams, Bureau Chief - Business Services
Vendor: 3M Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
20 Transportation, Department of File Date: 12/8/2020
Original Filing - 12/08/2020:
To procure bituminous mixture material for repair of the roadways to ensure safety of the traveling public
throughout Illinois. The P-235 master contract for bituminous mixture expired on 11/29/2020. The previous master
contract was set to expire 2/29/2020. CMS executed two contract extensions and was unable to execute a third
extension to maintain material on contract. A new bid solicitation opened 08/20/2020 and contracts have not been
executed. The Notice of Award was published on 12/03/2020 with several non-awarded line items needing rebid. If
this procurement is not completed Illinois Department of Transportation will not have the proper material materials
to make road repairs to keep our roadways safe for the traveling public. This Emergency Purchase has an expected
start date of 12/07/2020 through 03/06/2021 with an Original Estimated Cost of $933,625.00.
Signed By: Aundra Williams, Bureau Chief - Business Services
Vendor: Various Vendors (16) Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $933,625.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
21 Transportation, Department of File Date: 12/11/2020
Original Filing - 12/11/2020:
Replacement of the pavement carrying I-57 under overhead structures at mile markers 245 and 247 in
Champaign County. On December 11, 2020, both an Original Emergency Purchase Statement and a Final Actual
Cost Statement were received from the Department of Transportation for the dates of 01/17/2020 through
03/03/2020, reporting the Estimated Total Cost at $500,000.00, and the Actual Total Cost at $536,306.66.
Signed By: , Region 3 Engineer
Vendor: Kinney Contractors Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $500,000.00 $536,306.66 $536,306.66 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
22 Veterans Affairs, Department of File Date: 10/14/2020
Original Filing - 10/14/2020:
This engineering firm was put into place to get the home "open" in the preparation for it to possibly be used by the
State as a location to house COVID patients during the pandemic, This engineering firm has been on the scene since
then keeping the building functioning until we can get our own personnel hired. At that time The Stone Group
would do the hand off and advise the full time staff how to operate the facility. Based on our current contract ending
10/15 we do not have time to do a full solicitation and get bids then try to get someone else trained on the building
and then hand off to our staff at that point. We are current scheduling interview for our engineering staff but it could
be another month or so before we can get an employee in there to replace them. This Emergency Purchase has an
expected start date of 10/16/2020 through 01/14/2021 with an Original Estimated Cost of $200,000.00.
Signed By: Michele Kuntz, Acting CFO
Vendor: The Stone Group Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $200,000.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
23 Veterans Affairs, Department of File Date: 12/15/2020
Original Filing - 12/15/2020:
Provide three balanced meals daily to the veteran residents of the Manteno Veterans Home. This Emergency
Purchase has an expected start date of 11/17/2020 through 02/14/2021 with an Original Estimated Cost of
$475,000.00.
Signed By: Elbert Henderson, Executive II
Vendor: Arena Food Services Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $475,000.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
24 Capital Development Board File Date: 10/15/2020
Second Filing - 12/10/2020:
An Emergency Purchase Extension was received on December 20, 2020, in the same filing quarter, requesting an
extension to 10/31/2021. The extension expenditure is not assessed and will be charged for time only.
Original Filing - 10/15/2020:
Central Management Services ("CMS") owns and operates the facility at 2121 W. Taylor, in the heart of the
Chicago Medical Center Complex. The building is 5 stories and approximately 180,000 sf. The primary tenants are
the University of Illinois Chicago (UIC) and the Illinois Department of Public Health (IDPH). Both tenants operate
labs in the facility and perform critical testing. The scope of services provides for an evaluation of the boiler system,
recommendations for temporary and permanent solutions, including cost estimates and lead times, and an expedited
design of the replacement boiler(s) and all ancillary components. In addition, the scope also includes providing a
temporary boiler, as a reimbursable item under the Architect/Engineer Professional Services Agreement, until the
permanent boiler(s) can be installed. Asbestos abatement may be required. This Emergency Purchase has an
expected start date of 10/15/2020 through 01/12/2021 with an Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: Nest Builders, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
25 Capital Development Board File Date: 10/20/2020
Original Filing - 10/20/2020:
The scope of work provides for immediate temporary weather protection and/or repair work to include providing
and applying tarps over the roof areas or other temporary but necessary measures approved by CDB at the
Shawnee Correctional Center. This Emergency Purchase has an expected start date of 10/20/2020 through
01/17/2021 with an Original Estimated Cost of $40,000.00.
Signed By: Chris Miles, Executive II
Vendor: D.E. Martin Roofing Co., Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $40,000.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
26 Capital Development Board File Date: 11/9/2020
Second Filing - 12/07/2020:
An update was received on December 7, 2020,revising the estimated cost to $730,000.00
Original Filing - 11/09/2020:
The scope of services provides for an evaluation of the existing water heaters and immediate limited design services
to repair or replace the 4 hot water heaters that have failed with new properly sized hot water heaters including all
ancillary components. In addition, the scope also includes providing design services for a separate bid package to
replace the remaining water heaters and ancillary components. This Emergency Purchase has an expected start date
of 11/06/2020 through 02/03/2021 with an Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: Sebesta, Inc. dba NVS Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $730,000.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
27 Capital Development Board File Date: 11/9/2020
Original Filing - 11/09/2020:
The underground heat piping at Lawrence Correctional Center between House 2 (C0520) and House 6 (C0524) has
deteriorated and is currently leaking underground in multiple areas and both buildings are without heat. The failed
pipes are approximately 300’ long and are thought to be 4" wide. Considering the time frames needed for design,
bidding and award procedures, replacement of the section of failed heat piping under the existing processes would
likely not begin for several months, jeopardizing the staff and inmates from having proper heat throughout the
winter creating a threat to public health and safety and potentially causing a serious disruption in critical State
services. For this reason, an emergency purchase is necessary to replace the sections of failed piping as quickly as
possible. This Emergency Purchase has an expected start date of 11/06/2020 through 02/03/2021 with an Original
Estimated Cost of $150,000.00.
Signed By: Chris Miles, Executive II
Vendor: Heartland Mechanical Contractors Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $150,000.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
28 Capital Development Board File Date: 11/10/2020
Second Filing - 12/07/2020:
An update was received on December 7, 2020,revising the estimated cost to $4,200,000.00
Original Filing - 11/10/2020:
The scope of construction services provides for the repair or removal and replacement of 4 hot water heaters that
have failed with new properly sized hot water heaters, including all ancillary components, as directed and specified
by the architect/engineer of record. This Emergency Purchase has an expected start date of 11/10/2020 through
02/06/2021 with an Original Estimated Cost of $500,000.00.
Signed By: Chris Miles, Executive II
Vendor: Dodson Plumbing, Heating and Air Conditioning, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $500,000.00 $4,200,000.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
29 Capital Development Board File Date: 11/16/2020
Second Filing - 12/10/2020:
An Emergency Purchase Extension was received on December 20, 2020, in the same filing quarter, requesting an
extension to 04/30/2021. The extension expenditure is not assessed and will be charged for time only.
Original Filing - 11/16/2020:
The scope of services provides for testing of the failed boiler as directed by the Architect/Engineer of record, with
the potential for temporary repair work and maintenance of the boiler through the winter months, if the results of
the testing find that the boiler is repairable, to include a response time of under 2 hours should any further failures
of the boiler occur. This Emergency Purchase has an expected start date of 11/16/2020 through 01/12/2021 with an
Original Estimated Cost of $200,000.00.
Signed By: Chris Miles, Executive II
Vendor: Voris Mechanical, Inc. & Nest Builders Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $200,000.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
30 Capital Development Board File Date: 12/2/2020
Original Filing - 12/02/2020:
The facility located at 2121 W. Taylor St, Chicago, which is owned by CMS, serves as the Illinois Department of
Public Health’s (IDPH) flagship public health laboratory. Since the beginning of the COVID-19 pandemic on
January 2020, this lab has provided critical services to the public through processing of nasal swab specimens via
IDPH’s polymerase chain reaction (PCR) test. This process requires samples to be delivered to the Receiving
Department which then transports samples via the elevators to the upper floors of the building. The facility
receives ~5,000 COVID-19 samples daily in addition to every newborn screening sample collected in Illinois which
must be processed upon receipt, resulting in continuous use of the elevators by staff to transport specimens,
dunnage and materials. The scope of services provides for an evaluation of the existing elevators and immediate
design services for expedited repair work to provide reliable code compliant elevators including all ancillary
components This Emergency Purchase has an expected start date of 12/02/2020 through 03/01/2021 with an
Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: Globetrotters Engineering Corp. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
31 State Fire Marshal File Date: 10/29/2020
Original Filing - 10/29/2020:
MSF&W will provide resources to perform technical upgrades and functional changes to the Division of Petroleum
and Chemical Safety's (DPCS) Underground Storage Tank System (USTS) as a result of USEPA mandates and
outdated technology. Services to be provided under this emergency contract are Permitting Updates, Web
Application Session Management, Enforcement Support, Cash Receipts Support, Equipment Testing Forms
Support, Registration Support, Permitting Support, Online Form Support, Administration Support, UST Portal
support, Contractor Licensing Support, Docuware Export Support, user testing and release for multiple equipment
functionality and upgrades to visual studio software on newly purchased hardware. This Emergency Purchase has
an expected start date of 11/01/2020 through 01/28/2021 with an Original Estimated Cost of $187,500.00.
Signed By: Ronny Wickenhauser, CFO
Vendor: Marucco, Stoddard, Ferenbach & Walsh, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $187,500.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
32 Toll Highway Authority, Illinois State File Date: 10/2/2020
Original Filing - 10/02/2020:
Financial advisory services as a Municipal Advisor registered with the Securities and Exchange Commission
("SEC"), as required by Section 15B of the Securities Exchange Act, and with the Municipal Securities Rulemaking
Board ("MSRB"), in connection with: (i) the Tollway's September 2020 initiation of activities required for the
October 2020 issuance of $400,000,000 senior-lien fixed-rate revenue bonds ("New Money Bonds"),and (ii) the
Tollway's planned issuance, contingent on market conditions, of approximately $500-600,000,000 of senior-lien
fixed-rate revenue bonds to refund all or portions of the Tollway's outstanding Series 2013A bonds and Series
2014B bonds for purposes of reducing debt service ("Refunding Bonds"). The New Money Bonds and the
Refunding Bonds will help finance the costs of the Tollway's capital program known as the Move Illinois Program
("Move Illinois Program"). The Move Illinois Program, which began in 2012 and is projected to end in 2027, is a
$14.1 billion capital program, of which $5.8 billion is projected to be funded by bond proceeds. As soon as
possible, the Tollway requires advice, drafting and review of the structure, timing, terms and covenants,
documentation (including the Preliminary Official Statement, Official Statement, investor presentation and rating
agency materials), and matters pertaining to the pricing of the New Money Bonds, which advice/drafting/ review
shall include a pre-pricing report prepared by the municipal advisor and provided to the Tollway in advance of bond
pricing. Additionally, the financial advisory services as a Municipal Advisor will support the Tollway's planned
issuance, contingent on market conditions, of the Refunding Bonds. The Tollway will initiate activities pertaining to
the refunding transaction as soon as the Tollway retains the financial advisory services requested herein. The
"critical State services" that will be disrupted if this request for emergency purchase is denied is the bond financed
funding of the Move Illinois Program through the issuance of the New Money Bonds and the Refunding Bonds.
This Emergency Purchase has an expected start date of 09/21/2020 through 12/21/2020 with an Original Estimated
Cost of $150,000.00.
Signed By: Eric Occomy, Chief of Contract Services
Vendor: PFM Financial Advisors, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $150,000.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
33 Chicago State University File Date: 11/24/2020
Second Filing - 12/21/2020:
An Emergency Purchase Extension was received on December 21, 2020 requesting an extension for dates starting
02/23/2021 to 06/30/2021 at an additional estimated cost of $84,375.00, revising the total estimated cost to
$135,000.00.
Original Filing - 11/24/2020:
The vendor will deliver to the University multi-year financial projection forecasting models that will allow CSU to
holistically explore various scenarios based on the data and factors provided or adjusted by the University. This
Emergency Purchase has an expected start date of 11/25/2020 through 02/22/2021 with an Original Estimated Cost
of $50,625.00.
Signed By: Kent Clapsaddle, Director of Purchasing
Vendor: Afton Partners LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,625.00 $135,000.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
34 University of Illinois File Date: 11/9/2020
Original Filing - 11/09/2020:
Morgan Stanley is the underwriter of the variable rate demand Certificates of Participation Series 2004
that were sold in 2004 to Morgan Stanley via negotiated sale. The current par value of these certificates
is $86,600,080. These certificates are hedged by an interest rate swap agreement with Morgan Stanley,
the counterparty. As the purchaser, Morgan Stanley also became the remarketing agent for the variable
rate certificates and the swap counterparty. Following the sale, and in accordance with the documents,
the interest rates have reset and the certificates remarketed weekly as planned. Since the sale to Morgan Stanley in
2004, circumstances have changed. Current market conditions as a result of the current Brexit crisis have caused
interest rates to further drop to a new record low; resulting in the most economically favorable condition for the
University to refund variable rate certificates and lock in fixed interest rates. Secondly, the University has been
facing a continued credit threat resulting from the financial crisis at the state level. The State's financial uncertainty
for the last three years and the budget impasse for FY16 and FY17, have caused the State's credit rating to be
downgraded by the three rating agencies 2-3 times since 2013. As the University prepares for additional
downgrades, more serious penalties become possible. Should the University's credit rating drop sufficiently, it may
default on its swap agreement with Morgan
Stanley, resulting in the necessity to pay the fee to unwind the swap. Our liquidity facilities could also be
terminated. As a result, the University will be refunding these certificates and selling them as fixed rate certificates
to eliminate interest rate risk, counterparty risk and liquidity risks. As a result of the current, record low interest
rates due to the current Brexit crisis in Europe, it would be most advantageous to refund these certificates now to
minimize the risks and maximize our return revenue on the current market conditions. This Emergency Purchase has
an Actual Cost of $18,778,528.00.
Signed By: ,
Vendor: Morgan Stanley & Co. LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $18,778,528.00 $18,778,528.00 $18,778,528.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
35 University of Illinois File Date: 11/20/2020
Original Filing - 11/20/2020:
There's been a multiple of occurrences that has led to the exhaustion of Exemption Award #JMG831. On March 9,
2020, Governor Pritzker issued a disaster proclamation related to the COVID-19 situation. The University of
Illinois Hospital and Clinics has provided over 50,000 Covid-19 tests, treated in excess of 800 inpatient cases and is
experiencing a significant surge in the number of patients and an unprecedented number of staff testing positive.
Just in the last week of November 9, UIC has had over 100 nurses to test positive for COVID-19. Also, on
September 11, 2020, over 700 INA nurses went on strike followed by in excess of 2,000 SEIU members on
September 13, 2020. In order to support the operations of the hospital, it was necessary to obtain a large number
of staff from Cross Country and to guarantee four week contracts to agency nurses as an incentive, which is a
significant departure from typical contract periods. These facts and circumstances have exhausted our current
Exemption Award #JMG831 and significant additional capacity is needed for us to sustain response to the Covid-
19 Pandemic until the next Board of Trustees meeting in January 2021. This Emergency Purchase has an expected
start date of 11/18/2020 through 02/16/2021 with an Original Estimated Cost of $10,000,000.00.
Signed By: Debra Matlock, Executive Director of Purchasing
Vendor: Cross Country Staffing, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $10,000,000.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
36 University of Illinois File Date: 11/24/2020
Original Filing - 11/24/2020:
Reagents and consumables used in the operation of the Abbott m2000 testing platform. This instrument allows the
Laboratory to perform COVID-19 PCR testing for UI Health patients. There exists a continuous need for testing
especially as a new surge works its way through the population. This Emergency Purchase has an expected start
date of 11/19/2020 through 02/13/2021 with an Original Estimated Cost of $990,000.00.
Signed By: Debra Matlock, Executive Director, UIC Purchasing
Vendor: Abbott Laboratories, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $990,000.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
37 University of Illinois File Date: 11/25/2020
Original Filing - 11/25/2020:
PhysIQ is personalized analytics that learns a patient's baseline and detects subtle changes to provide insight into
their health. A wearable biosensor and transmitter (cellphone device) that tracks patient data across the continuum
of care. The wearable device works in tandem with a web-based program license. The hospital can extract
personalized patient insight to help support at-risk patients from the hospital to home. All the data and analytics
are presented within a web portal user interface or exportable via API into any third-party tool or data warehouse
that the hospital will access and monitor. We are using these patient wearable devices during the COVID-19
pandemic to monitor at-home patient's vitals. If a patient's vitals worsen, a patient will be instructed to return to the
hospital for additional treatment. This Emergency Purchase has an expected start date of 11/25/2020 through
02/22/2021 with an Original Estimated Cost of $360,000.00.
Signed By: Debra Matlock, Executive Director, UIC Purchasing
Vendor: PhysIQ Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $360,000.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
38 University of Illinois File Date: 12/7/2020
Original Filing - 12/07/2020:
Provide Agency employees who work in the capacity of food service sanitation laborers (FSSLs) or cooks. An
FSSL is expected to assemble patient meal trays according to prescribed menus created by a registered dietitian.
This Emergency Purchase has an expected start date of 12/07/2020 through 03/06/2021 with an Original Estimated
Cost of $120,000.00.
Signed By: Debra Matlock, Executive Director, UIC Purchasing
Vendor: Impact Group LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $120,000.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
39 University of Illinois File Date: 12/10/2020
Original Filing - 12/10/2020:
The State of Illinois has appropriated $98M for the construction of the Computer Design Research and Learning
Center (CDRLC) on UIC’s campus. UIC is contributing $19.8M towards the $117.8M project budget to fund
design services, professional services, and other related construction costs. The project is anticipated to begin
construction in April 2021. In order to construct the building, a high voltage electrical vault owned by ComEd that is
located in the footprint of the new building must be relocated. This work can only be completed by ComEd and its
vendors, and this emergency procurement is needed to complete design, detailed engineering, material procurement,
and civil construction that ComEd must complete. We cannot begin construction on CDRLC until the relocation is
completed. This work will be funded by UIC’s institutional funds which are available now as part of UIC’s $19.8M
contribution towards the overall project.
The electrical utility, ComEd and its vendors, are performing the work,
and only they can perform the work.
This ComEd project is enabling the project for the new Computer Science
building (CDRLC). If this ComEd project is not completed on time, the CDRLC project cannot start. This is for
Phase 2 of the project, which must be done immediately in order to be complete before construction starts on the
new building. This Emergency Purchase has an expected start date of 12/15/2020 through 03/14/2021 with an
Original Estimated Cost of $1,735,750.00.
Signed By: Debra Matlock, Executive Director, UIC Purchasing
Vendor: ComEd-Chicago North Office Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,735,750.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
40 University of Illinois File Date: 12/21/2020
Original Filing - 12/21/2020:
United Security Services, Incorporated will provide security for several areas at the UI Hospital, including the
outside COVID-19 intake tent and various indoor locations. At these locations they will provide fixed post security
and roving patrols. This Emergency Purchase has an expected start date of 12/21/2020 through 03/21/2021 with an
Original Estimated Cost of $660,000.00.
Signed By: Debra Matlock, Executive Director, UIC Purchasing
Vendor: United Security Services, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $660,000.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
Updates
To
Previously Filed
Emergency Purchases
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
41 Comptroller - Fiscal Officer, Office of the File Date: 10/19/2020
Latest Filing – 10/19/2020:
The Actual Total Cost of FY20, Qtr 4, Item# 1 is $19,536.00.
Original Filing - 06/19/2020:
Ongoing development of SharePoint custom applications, libraries, and modules for the Illinois Office of
Comptroller. This Emergency Purchase has an expected start date of 06/19/2020 through 09/16/2020 with an
Original Estimated Cost of $30,000.00.
Signed By: Megan Seitzinger, Chief Procurement Officer
Vendor: Matrix Systems Group Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $30,000.00 $19,536.00 $19,536.00 21 2
Federal Cost: $0.00 $0.00
42 Treasurer - Fiscal Officer File Date: 11/16/2020
Latest Filing – 11/16/2020:
The Actual Total Cost of FY19, Qtr 4, Item# 2 is $862,879.61.
Original Filing - 05/17/2019:
This Emergency Purchase is for a month-to-month lease extension of the Treasurer's existing lease of the premises
known and described as Suite 305 (consisting of 7,445 square feet), Suited 401 (consisting of 25,117 square feet),
and an area of the basement (consisting of 3,482 square feet) of rentable office space in the Illinois Business Center
located at 400 West Monroe Street in the City of Springfield, IL. This Emergency Purchase has an estimated cost of
$53,164.90 per month until a new location can be procured.
Signed By: Jim Underwood, Chief Procurement Officer
Vendor: The Chicago Title Land Trust Number 3506294 Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $53,164.90 $862,879.61 $862,879.61 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
43 Central Management Services, Department of File Date: 10/22/2020
Latest Filing – 11/19/2020:
The Actual Total Cost of FY20, Qtr 2, Item# 2 is $197,914.67.
Second Filing - 10/22/2020:
An Emergency Purchase Extension was received on October 22, 2020 requesting an extension for dates starting
05/01/2020 to 10/31/2020 at an additional estimated cost of $340,236.00, revising the total estimated cost to
$524,236.00.
Original Filing - 01/31/2020:
Full coverage maintenance services on elevators at the James R. Thompson Center (JRTC) #J0205 at 100 W.
Randolph Street in Chicago. Services will include all labor, materials and equipment necessary to provide a high-
quality preventative maintenance program and accomplishment of all general and emergency repairs, replacements,
and services, including the dock turntable and wheelchair lifts. This Emergency Purchase has an expected start date
of 02/01/2020 through 04/30/2020 with an Original Estimated Cost of $175,000.00.
Signed By: Krysti Rinaldi, APO
Vendor: Parkway Elevators Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $175,000.00 $524,236.00 $197,914.67 $197,914.67 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
44 Innovation & Technology, Department of File Date: 11/4/2020
Latest Filing – 11/04/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 4 is $465,375.00.
Original Filing - 01/30/2020:
Immediate need has arisen due to malware incidents detected at multiple locations. Products/services are required to
detect and prevent further spread of malware. Services to be provided are CS.FCSD.SOLN.T9 Crowdstrike Falcon
Complete with Threat Graph Standard, NR.PSO.ENT.BZTR Crowdstrike Falcon On-Boarding Training Kit and
NR.PSO.SREG20 Crowdstrike Fal.Con Registration Special Rate. This Emergency Purchase has an expected start
date of 01/27/2020 through 04/26/2020 with an Original Estimated Cost of $465,000.00.
Signed By: Dante Watson, Agency Procurement Officer
Vendor: DLT Solutions LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $465,000.00 $465,375.00 $465,375.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
45 Innovation & Technology, Department of File Date: 12/18/2020
Second Filing - 12/18/2020:
An Emergency Purchase Extension was received on December 18, 2020 requesting an extension for dates starting
12/28/2020 to 03/31/2021 at an additional estimated cost of $2,000,000.00, revising the total estimated cost to
$4,000,000.00.
Original Filing - 06/29/2020:
This emergency is to continue services under the Oracle Software Master contract for annual maintenance and
support of Oracle hardware and software, until the new master contract is negotiated and executed. The current
emergency contract expires 9/28/2020. This new emergency will be the same terms and conditions as the current
emergency contract. Failure to purchase ongoing maintenance on this software places the State at risk for the
product to stop working or extended service interruptions as a result of the loss of vendor upgrades or software
patches, vendor provided technical support, etc. This Emergency Purchase has an expected start date of 09/29/2020
through 12/27/2020 with an Original Estimated Cost of $2,000,000.00.
Signed By: Dante Watson, APO
Vendor: Mythics, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $2,000,000.00 $4,000,000.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
46 Natural Resources, Department of File Date: 12/9/2020
Latest Filing – 12/09/2020:
The Actual Total Cost of FY20, Qtr 1, Item# 10 is $46,800.00.
Third Filing - 11/04/2019: FY20, Qtr 1, Item# 10:
On November 4, 2019, an Emergency Purchase Extension was received in the same filing quarter, reporting an
extension for dates starting 10/14/2019 to 01/31/2020 at an additional estimated cost of $31,200.00, making a
revised State estimate of $54,600.00
Second Filing - 10/17/2019: FY20, Qtr 1, Item# 10:
A Final cost statement was received on October 17, 2019 stating the total cost for dates 04/25/2019 through
07/19/2019 was $0.00
On September 20, 2019, an Emergency Purchase Extension was received in the same filing quarter, reporting an
extension for dates starting 10/14/2019 to 01/31/2020 at an additional estimated cost of $0.00, keeping the estimated
cost of $23,400.00.
Original Filing - 07/25/2019: FY20, Qtr 1, Item# 10:
The Illinois Department of Natural Resources (IDNR) requires emergency concession services at the Grand Marais
Golf Course located in Centreville, IL, in St. Clair County within the Frank Holten State Recreation Area (SRA)
IAC with 30 ILCS 500/20-30).
IDNR was forced to terminate a contract with the previous concessionaire
leaving the agency with the burden of maintaining the Grand Marais Golf Course. IDNR does not have the
expertise, experience, or staff required to operate and maintain a golf course.
The cost to maintain the 18-hole golf
course for the 2019 season is estimated at $350,000 to $400,000. If it is not maintained the cost to restore the
greens to golfing conditions has been estimated at $800,000 to $1,000,000. This cost would be a maintenance
expense only. IDNR wouldn't receive any income as the golf course would remain closed to the public and further
cause site deteriorate beyond repair.
IDNR is currently in the process of expending a substantial amount of
money for repairs and improvements to the course including flood mitigation, new irrigation pumps, and clubhouse
improvements. The clubhouse was left in a state of disarray by the previous concessionaire. These repairs and
improvements will not be sustained without a concessionaire to perform the general and routine maintenance IDNR
is unable to provide.
The golf course is in a prime location less than ten miles from St. Louis and has been a big
part of the metro-east area for over 30 years. Under good management the golf course has seen revenues at around
$500,000 annually in recent years and in the past revenues have exceeded $1,000,000. This revenue provides
multiple income streams to state and local agencies. If closed for this season it will become another costly venture
on Illinois taxpayers and significantly impact the local economy. Golden Tees will receive a monthly payment of
$7,800, and will be responsible for general routine maintenance and repairs, and safety and security at the site.
Immediate concession services are necessary to prevent a potential threat to public safety, further damage to State
property, and disruption of services providing for the collection of substantial State revenues. This Emergency
Purchase has an expected start date of 07/20/2019 through 10/13/2019 with an Original Estimated Cost of
$23,400.00.
Signed By: Clara Orrill, Assistant Agency Procurement Officer
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
Vendor: Golden Tees - Robert Bonner Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $23,400.00 $54,600.00 $46,800.00 $46,800.00 21 2
Federal Cost: $0.00 $0.00
47 Natural Resources, Department of File Date: 12/2/2020
Latest Filing – 12/02/2020:
The Actual Total Cost of FY20, Qtr 1, Item# 13 is $72,255.00.
Original Filing - 09/09/2019:
The existing 30-ton chiller at Vandalia State House State Historic Site has failed. The unit has been repaired multiple
times, but it is no longer economically feasible to make further repairs. The Vandalia State House is listed on the
National Register of Historic Place. The chiller provided the proper environmentally controlled temperature and
humidity levels within the building to protect and preserve historic artifacts and building components. The longer
the building envelope is without proper cooling and humidity control, the greater the possibility for damages to
occur. Additionally, without proper air conditioning, the potential for mold growth escalates posing other problems
and increased expenses. The State house is open to the public and is staffed. Lack of proper temperature
control/humidity controls could also have a detrimental impact to the well-being of visitors and employees. Alpha
Controls & Service will upgrade the failed Barber Colman Network 8000 Global Control Module to be compatible
with the new 30-ton chiller unit and Culberston Heating & Cooling will remove the failed chiller and purchase and
install a new 30-ton unit. This Emergency Purchase has an expected start date of 08/13/2019 through 11/08/2019
with an Original Estimated Cost of $10,170.00 to Alpha Controls & Service and an Original Estimated Cost of
$62,085.00 to Culberston Heating & Cooling.
Signed By: Clara Orrill, Assistant Agency Procurement Officer
Vendor: Alpha Controls & Svs. & Culberston Heating & Cooling Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $72,255.00 $72,255.00 $72,255.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
48 Natural Resources, Department of File Date: 12/2/2020
Latest Filing – 12/02/2020:
The Actual Total Cost of FY20, Qtr 2, Item# 4 is $117,487.00.
Second Filing - 02/14/2020:
An Emergency Purchase Extension was received on 02/14/2020, requesting an extension for dates starting
02/29/2020 to 05/30/2020 at an additional estimated cost of $0.00, keeping the estimated cost at $117,487.00.
Original Filing - 12/06/2019:
A portion of the I & M Canal Trail, built as a continuous levee to contain water within the Canal, has been severely
damaged by recent heavy rains. Several tons of debris is blocking the culvert and spillway causing water to over top
the levee. This has caused a portion of the trail (levee) to be undermined and washed out. If repairs are not made
immediately a complete levee failure will result exponentially increasing the costs of repair and damage to adjacent
properties. Stott Contracting, LLC will reconstruct and restore approximately 410 lineal feet of levee and remove
excess rock, drift wood and other debris blocking the relief culverts and spillways. This Emergency Purchase has an
expected start date of 12/03/2019 through 02/28/2020 with an Original Estimated Cost of $117,487.00.
Signed By: Eric Michael, Executive II-Procurement Specialist
Vendor: Stott Contracting, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $117,487.00 $117,487.00 $117,487.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
49 Natural Resources, Department of File Date: 12/9/2020
Latest Filing – 12/09/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 6 is $23,529.00.
Original Filing - 03/20/2020:
Illinois Department of Natural Resources (IDNR) staff does not have the expertise to maintain the golf course.
IDNR does not have the equipment to cut greens, tees, fairways, aerate greens/fairways. IDNR does not have the
knowledge to know what type of fertilizer, weed prevention, or chemical applications need to be applied; the
wrong fertilizer or wrong amount of chemical on a green or tee box could cause us to lose them before the season
ever starts. Also, our personnel is limited; we have 1 Site Tech and a Site Superintendent that has multiple sites to
manage. This golf course asset requires protection from deterioration and maintenance. The awarded vendor is the
previous concessionaire and has many years of experience and adequate equipment to provide the service. IFB bid
opening for this procurement was canceled due to Governor's Emergency Declaration and will be re-bid as soon as
possible. This Emergency Purchase has an expected start date of 03/20/2020 through 05/15/2020 with an Original
Estimated Cost of $28,500.00.
Signed By: Craig Foxall, Agency Procurement Officer
Vendor: Golden Tess Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $28,500.00 $23,529.00 $23,529.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
50 Natural Resources, Department of File Date: 10/30/2020
Latest Filing – 10/30/2020:
The Actual Total Cost of FY21, Qtr 1, Item# 17 is $190,700.00.
Original Filing - 09/16/2020:
The vendor has the capacity and ability to break down and remove the large amount of tree damage left behind from
the storm. Matthiessen State Park has been shut down and 20% of the trails at Starved Rock State Park are still
closed until the debris is removed. The storm happened on August 10,2020 and the Park was without power and
communications until August 13. On August 13 the Site Superintendent was contacted by IDNR FEMA and by the
Regional Forester, Randy Timmons. From August 13 until August 18 the Site Superintendent and the Regional
Forester conducted the damage assessment to develop the scope of work. Vendor shall cut up all the trees and
branches that have fallen throughout the park and remove the debris which created a very hazardous condition for
anyone in the area. Illinois will lose significant visitation and revenue if these areas are not cleaned up immediately.
This Emergency Purchase has an expected start date of 09/09/2020 through 12/07/2020 with an Original Estimated
Cost of $127,000.00
Signed By: Von Bandy, Office Director
Vendor: MAC Industrial Services, Inc, Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $127,000.00 $190,700.00 $190,700.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
51 Corrections, Department of File Date: 12/11/2020
Latest Filing – 12/11/2020:
The Actual Total Cost of FY20, Qtr 4, Item# 11 is $0.00.
Original Filing - 06/20/2020:
Removal, replacement, disposal, delivery, and installation of the dish machine in the Logan Dietary Hall. This
Emergency Purchase has an expected start date of 05/11/2020 through 08/09/2020 with an Original Estimated Cost
of $160,000.00.
Signed By: Jeffrey Schukai, Acting APO
Vendor: D. Binder Mechanical Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $160,000.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
52 Corrections, Department of File Date: 10/19/2020
An Emergency Purchase Extension was received on October 19, 2020, revising the original estimated cost to
$324,000.00; and, requesting an extension for dates starting 10/15/2020 to 01/12/2021 at an additional estimated
cost of $324,000.00, revising the total estimated cost to $648,000.00.
Original Filing - 07/23/2020:
New Beginnings will be able to provide immediate transitional housing that will meet the transitional living needs for
sex offenders on parole. This contract would offer up to 25 beds in Chicago, IL for sex offenders that need to
transition into the community from IDOC facilities. New Beginnings is able to offer case management services,
meet all basic needs, and produce an environment consistent with successful reintegration into the community and
understands the importance of public safety and the security needed to run this type of program. This Emergency
Purchase has an expected start date of 07/17/2020 through 10/14/2020 with an Original Estimated Cost of
$1,186,250.00.
Signed By: Jacenta Wilson, APO
Vendor: New Beginnings Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,186,250.00 $648,000.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
53 Corrections, Department of File Date: 11/12/2020
Latest Filing - 11/12/2020:
This Emergency Purchase was cancelled.
Original Filing - 07/23/2020:
Home At Last will be able to provide immediate transitional housing that will meet the transitional living needs for
sex offenders on parole. This contract would offer 10 transitional beds in Cook County and proposal includes
ability to serve ex-offenders with moderate mental illness. Home At Last is able to offer case management services,
meet all basic needs, and produce an environment consistent with successful reintegration into the community and
understands the importance of public safety and the security needed to run this type of program. This Emergency
Purchase has an expected start date of 07/17/2020 through 10/14/2020 with an Original Estimated Cost of
$292,000.00.
Signed By: Jacenta Wilson, APO
Vendor: Home at Last Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $292,000.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
54 Corrections, Department of File Date: 11/12/2020
Latest Filing - 11/12/2020:
This Emergency Purchase was cancelled.
Original Filing - 07/23/2020:
Horizons is a real estate company that is interested in providing transitional housing for sex offenders to reintegrate
into the community. Horizons will be able to provide immediate transitional housing that will meet the transitional
living needs for sex offenders on parole. They will provide up to six beds for IDOC. This Emergency Purchase has
an expected start date of 07/17/2020 through 10/14/2020 with an Original Estimated Cost of $131,400.00.
Signed By: Jacenta Wilson, APO
Vendor: Horizon Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $131,400.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
55 Corrections, Department of File Date: 10/19/2020
Second Filing - 10/19/2020:
An Emergency Purchase Extension was received on October 19, 2020, revising the original estimated cost to
$68,400.00; and, requesting an extension for dates starting 10/15/2020 to 01/12/2021 at an additional estimated cost
of $68,400.00, revising the total estimated cost to $136,800.00.
Original Filing - 07/23/2020:
Walton Management is a real estate company that is interested in providing transitional housing for sex offenders to
reintegrate into the community. Walton Management will be able to provide immediate transitional housing that
will meet the transitional living needs for sex offenders on parole. Dr. Glenn H. Walton Sr. has a 5 bedroom home in
Springfield, IL to house sex offenders transitioning out of IDOC and into the community. Dr. Walton is able to
offer case management services, meet all basic needs, and produce an environment consistent with successful
reintegration into the community. Dr. Walton understands the importance of public safety and the security needed
to run this type of program. Dr. Walton has not been given the opportunity to submit a formal plan, but would be
a great candidate to meet IDOC’s urgent need to transition Murphy Class Members into the community. Prior to
7/8/2020 Sex Offender Services was in the midst of forming a relationship with Dr. Walton to begin providing
housing to Murphy Class Members. This Emergency Purchase has an expected start date of 07/17/2020 through
10/14/2020 with an Original Estimated Cost of $146,000.00.
Signed By: Jacenta Wilson, APO
Vendor: Walton Management Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $146,000.00 $136,800.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
56 Corrections, Department of File Date: 11/25/2020
Latest Filing – 11/25/2020:
The Actual Total Cost of FY21, Qtr 1, Item# 24 is $21,348.00.
Original Filing - 09/21/2020:
The Illinois Department of Corrections needs to procure a qualified electrical vendor to replace a failed main
electrical feeder to the Medium Security Gate House CO786 at the Pontiac Facility. The MSU Gate House is
currently operating on temporary installed power cables. The electrical repairs are critical due to the dangerous
nature of the failed main electrical system. A vendor is needed immediately to repair the system to prevent safety
and security issues. This Emergency Purchase has an expected start date of 09/21/2020 through 12/12/2020 with an
Original Estimated Cost of $22,000.00.
Signed By: Jacenta Wilson, Agency Procurement Officer
Vendor: Block Electric Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $22,000.00 $21,348.00 $21,348.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
57 Corrections, Department of File Date: 11/12/2020
Latest Filing - 11/12/2020:
This Emergency Purchase was cancelled.
Original Filing - 09/28/2020:
Hand N Hand will be able to provide immediate transitional housing that will meet the transitional living needs for
sex offenders on parole. This contract would offer 10 transitional beds in Cook County and proposal includes
ability to serve ex-offenders with moderate mental illness. Hand N Hand is able to offer case management services,
meet all basic needs, and produce an environment consistent with successful reintegration into the community and
understands the importance of public safety and the security needed to run this type of program. This Emergency
Purchase has an expected start date of 09/14/2020 through 12/12/2020 with an Original Estimated Cost of
$57,600.00.
Signed By: Jacenta Wilson, APO
Vendor: Hand N Hand Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $57,600.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
58 Military Affairs, Department of File Date: 10/14/2020
Fifth Filing - 11/02/2020:
An Emergency Purchase Extension was received on November 2, 2020, revising the estimated cost to
$2,122,025.00 and, requesting an extension for dates starting 12/01/2020 to 12/31/2020 at an additional estimated
cost of $190,000.00, revising the total estimated cost to $2,312,025.00.
Fourth Filing - 10/14/2020:
An Emergency Purchase Extension was received on October 14, 2020 requesting an extension for dates starting
10/01/2020 to 11 /30/2020 at an additional estimated cost of $380,000.00, revising the total estimated cost to
$2,012,025.00.
Third Filing - 09/10/2020:
An Emergency Purchase Extension was received on September 10, 2020 requesting an extension for dates starting
10/01/2020 to 10 /31/2020 at an additional estimated cost of $190,000.00, revising the total estimated cost to
$1,632,025.00.
Second Filing - 03/06/2020:
An Emergency Purchase Extension was received on March 6, 2020, in the same filing quarter, requesting an
extension for dates starting 03/27/2020 to 09/30/2020 at an additional estimated cost of $867,750.00, revising the
total estimated cost to $1,388,400.00.
Original Filing - 01/15/2020:
The Illinois Department of Military Affairs requires Security Guard services for: Camp Lincoln, Marseilles Training
Area, Peoria, Kankakee, North Riverside and Decatur. Services are required to ensure the safety of employees and
to protect the property of the State. Services include stationary assignments and patrol of buildings or properties
during operating and after hours. The DMA requires trained and qualified on-duty armed security officers
distributed among three shifts and six locations from the first day of performance through completion of this
contract in support of post patrol, access control points, security enforcement, vehicular traffic flow, and vehicle
inspections in accordance with federal, state, local, Department of Defense (DoD), and applicable force protection
conditions to include random antiterrorism measures. In support of their duties, vendor security officers will deter,
detect, and detain, by use of necessary and reasonable force, trespassers or persons who illegally gain or attempt to
gain access to the installation. Additionally, vendor security officers will detect and detain persons suspected of
committing other offenses such as operating a vehicle under the influence of alcohol or other drug, driving a motor
vehicle on any DMA facility with a suspended/revoked license, and illegal transport of drugs/explosive
materials/weapons. Vendor security officers must also possess or be capable of possessing any other skills that are
inherent to the protection of the DMA's assets and personnel. In addition, federal funding will be lost if services are
not procured by 9-30-19, which would also make this eligible as an emergency in accordance with IL Administrative
Code Title 44 Sec. 1.2030(c)(5). This Emergency Purchase has an expected start date of 12/28/2019 through
03/27/2020 with an Original Estimated Cost of $520,650.00 using Federal Funds.
Signed By: Suzy Weatherly, Executive II/DMA State Procurement
Vendor: Global Security Services-IA, Ltd. Notary Date:
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 21 2
Federal Cost: $520,650.00 $0.00
59 Military Affairs, Department of File Date: 11/19/2020
Latest Filing – 11/19/2020:
The Actual Total Cost of FY21, Qtr 1, Item# 28 is $127,795.00.
Original Filing - 09/28/2020:
The agency received federal funds to be spent prior to September 30. Due to the time the funding was received,
there was not enough time for an IFB to be conducted. So, the agency solicited the UTVs using the small purchase
sourcing method, but the same vendor bid on all UTV's and the total came in over the small purchase threshold. This
is for the purchase of utility vehicles for 6 national guard facilities for use in the removal of snow and maintenance
of grounds. This Emergency Purchase has an expected start date of 09/24/2020 through 10/31/2020 with an Original
Estimated Cost of $150,000.00.
Signed By: Scott Eldridge, Procurement Representative
Vendor: Tile In Styles Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $127,795.00 $127,795.00 21 2
Federal Cost: $150,000.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
60 Military Affairs, Department of File Date: 12/8/2020
Latest Filing – 12/08/2020:
The Actual Total Cost of FY21, Qtr 1, Item# 29 is $109,990.00.
Original Filing - 09/30/2020:
The Sycamore Readiness center was built in 1938 and the lighting system in the facility is the original lighting. The
light fixtures have surpassed their service life and do not meet the minimum lighting standards of the Illuminating
Engineering Society of North America for workplaces. Fixtures to be replaced include: Work bay lights, wall packs,
office fixtures, surface mounted fixtures, flood light fixtures. Halide sodium fixtures will be replaced with high
efficiency LED fixtures. This Emergency Purchase has an expected start date of 09/30/2020 through 12/28/2020
with an Original Estimated Cost of $110,000.00.
Signed By: Scott Eldridge, Procurement Representative
Vendor: Adam's Trade and Services Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 21 2
Federal Cost: $110,000.00 $109,990.00
61 Revenue, Department of File Date: 11/17/2020
Latest Filing – 11/17/2020:
The Actual Total Cost of FY20, Qtr 1, Item# 20 is $60,000.00.
Original Filing - 08/09/2019:
A sole source contract with Fairfax Imaging, Inc. expired on July 28, 2019 before all components of the contract
could be implemented. The delay in implementation was due to a change in financial institutions by the State
Treasurer's Office. The Agency requires the continued services of Fairfax Imaging, Inc. to ensure the software
components are programmed and implemented as required by the Agency. This Emergency Purchase has an
expected start date of 08/05/2019 through 11/02/2019 with an Original Estimated Cost of $140,500.00.
Signed By: Tracy Rutter, Agency Procurement Officer
Vendor: Fairfax Imaging, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $140,500.00 $60,000.00 $60,000.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
62 State Police, Illinois File Date: 11/17/2020
Latest Filing – 11179/2020:
The Actual Total Cost of FY21, Qtr 1, Item# 31 is $15,608.60.
Original Filing - 08/11/2020:
In order for ISP to remain as an accredited laboratory system and for ISP to remain in compliance with the
mandatory FBI Quality Assurance Standards for DNA analysis, ISP is required to utilize vendors that are
International Organization for Standardization (ISO) certified when conducting repairs to ISP instrumentation.
Tecan is ISO certified to perform service/repairs to these instruments. The Tecan instruments are robots utilized to
assist forensic scientists in performing batch processing of forensic DNA casework. At the Chicago laboratory there
are only three Tecan robots, all of which are in need of critical repairs. The Tecan robots have the ability to work
large batches of samples from multiple cases at a single time while only utilizing one forensic scientist's time. Tecan
is the original equipment manufacturer (OEM). As the OEM they have the most experience, expertise and access to
all necessary supplies/parts to restore the robots to an operational state in order for the laboratory to resume the
large batch analysis of forensic DNA cases as they were prior to the malfunction of the three robots. This
Emergency Purchase has an expected start date of 08/17/2020 through 11/14/2020 with an Original Estimated Cost
of $113,040.68.
Signed By: Debra Logan, Agency Procurement Officer
Vendor: Tecan Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $113,040.68 $15,608.60 $15,608.60 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
63 Transportation, Department of File Date: 10/15/2020
Latest Filing – 10/15/2020:
The Actual Total Cost of FY21, Qtr 1, Item# 34 is $68,968.00.
Original Filing - 08/06/2020:
Recent heavy rains have resulted in a culvert failure on IL 267, north of Greenfield. This steel culvert was
installed in 1939 and has rusted through both the top and bottom walls, creating a large void next to the edge of the
highway. The contractor will remove and replace the culvert, install flared end sections and riprap on the culvert
ends for protection and patch the highway pavement with a PCC patch. Excavation is to be benched and work is to
be staged. This Emergency Purchase has an expected start date of 08/05/2020 through 11/03/2020 with an Original
Estimated Cost of $100,000.00.
Signed By: Keith Roberts, Acting Region 5 Engineer
Vendor: RCS Construction, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $68,968.00 $68,968.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
64 Capital Development Board File Date: 10/14/2020
Latest Filing - 10/14/2020:
The Actual Total Cost of FY20, Qtr 4, Item# 27 is $4,904.89.
Original Filing - 04/16/2020:
The scope provides for assisting the Architect/Engineer of record with assessing damage to the high voltage electrical
loop, testing cable, testing generator switchgear and providing emergency repairs to restore utility power to affected
areas as directed by the Architect/Engineer and approved by CDB. Incorporated documents include the March
2009 Standard Documents for Construction & Supplement and design documents provided by the
Architect/Engineer. This Emergency Purchase has an expected start date of 04/16/2020 through 07/14/2020 with an
Original Estimated Cost of $500,000.00.
Signed By: Chris Miles, Executive II
Vendor: Capital Construction Group dba Egizii Electric, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $500,000.00 $4,904.89 $4,904.89 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
65 Capital Development Board File Date: 12/10/2020
Fourth Filing - 12/10/2020:
An Emergency Purchase Extension was received on December 10, 2020 requesting an extension for dates starting
12/23/2020 to 02/28/2021 revising the original contract amount to $155,202.00. The extension expenditure is not
assessed and will be charged for time only.
Third Filing - 08/06/2020: FY19, Qtr 2, Item# 7:
An Emergency Purchase Extension was received on August 13, 2020 requesting an extension for dates starting
09/03/2020 to 12/31/2020 revising the current contract amount to $151,352.00. The extension expenditure is not
assessed and will be charged for time only.
Second Filing - 01/31/2019: FY19, Qtr 2, Item# 7:
An Emergency Purchase Extension was received on January 31, 2019, requesting an extension for dates starting
01/29/2019 to 09/30/2020 at an additional estimated cost of $29,302.00, making a revised estimated cost at
$79,302.00.
Original Filing - 12/04/2018: FY19, Qtr 2, Item# 7:
On December 1, 2018, a tornado occurred in the Beardstown area resulting in substantial damage to the Beardstown
Readiness Center. The damage includes but is not limited to missing roof deck and membrane, the destruction of
multiple HVAC roof-top units, multiple blown out windows, blown down security fencing, structural issues with
storage building(s), interior water/wind damage to ceilings and carpet, and ripped out roof vents in the
bathroom/locker rooms. The Department of Military Affairs (DMA)has procured a contractor to provide
immediate temporary repairs to the roof as well as a contractor to winterize the plumbing systems to prevent freeze
damage. DMA has asked that CDB procure an Architect-Engineer to assess the damage to the facility, determine
what is salvageable and provide design services as needed. This project began through the emergency selection of an
Architect/Engineer (A/E); this exempts the selection from a 14-day solicitation required through Qualifications-
Based Selection (QBS). Considering the time frames needed for the selection, negotiation and execution of an A/E
contract, the assessment of the Beardstown Armory under the existing processes would likely not begin for several
months. For this reason, emergency purchases are necessary to protect against the threat to public health and
safety, to protect against further loss and damage to the facility, and to prevent or minimize serious disruption in
critical State services. Charles Joseph Pell Architects, Inc. was selected because they have experience with DMA
projects and have the necessary discipline to complete the work, are in close proximity to the site and can respond
immediately. This Emergency Purchase has an expected start date of 12/03/2018 through 03/02/2019 with an
Original Estimated Cost of $50,000.00.
Signed By: Chris Miles, Executive II
Vendor: Charles Joseph Pell Architects, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $155,202.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
66 Capital Development Board File Date: 12/16/2020
Seventh Filing - 12/16/2020:FY 19, Qtr 3, Item # 18:
An Emergency Purchase Extension was received on December 16, 2020 requesting an extension for dates starting
01/06/2021 to 12/31/2021 revising the current contract amount to $8,742,629.00. The extension expenditure is not
assessed and will be charged for time only.
Sixth Filing - 04/10/2020:FY 19, Qtr 3, Item # 18:
An Emergency Purchase Extension was received on April 10, 2020 requesting an extension for dates starting
04/24/2020 to 01/31/2021 revising the current contract amount to $7,900,000.00. The extension expenditure is not
assessed and will be charged for time only.
Fifth Filing - 10/21/2019: FY 19, Qtr 3, Item # 18:
A revised Scope was received on 10/21/2019. The scope of work provides for various water distribution upgrades
to Residential Buildings R1, R2, R3, R4, R5, Chapel, Prince Home, Support Buildings S1 and S2, Lake and
Command Building CI as described in dbHMS’s memorandum dated March 26, 2019. The scope of work is to
include shower mixing valves, point of use lavatory/sink mixing valves, master circulating digital mixing valves at the
water heaters, to assign site flushing hydrants for the campus, evaluate and replace boiler systems as required for
buildings R1 through R4, S1 & S2, point-of-entry filters, point-of-use filters, goose-neck faucets, hot water heater
systems, flushing hydrants at known dead-legs, bollus injection ports, increase distribution temperatures, upgrade
hot water return system balancing loop, design building/site piping plans, design Civil/Architectural scopes to
support eliminating seldom used fixtures and dead legs, and any other work described under Tier 1 Intervention
requirements. The current design includes limited automatic data collection and no automatic line flushing as part of
Tier 1. The scope is for dates 02/04/2019 through 04/30/2020 at an additional estimated cost of $670,959.00,
bringing the revised total estimated cost to 1,120,959.00.
Fourth Filing - 05/02/2019: FY 19, Qtr 3, Item # 18:
On May 2, 2019, CDB issued an Emergency Purchase Extension for dates through 04/30/2020 with a revised
estimated cost placeholder of $100,000.00 for Nest Builders, Inc. and $100,000.00 for Chas F. Bruckner & Sons,
Inc.
Third Filing - 02/28/2019: FY 19, Qtr 3, Item # 18:
On March 28, 2019, CDB issued a revision to the Emergency Purchase stating for dates 2/4/2019 through
05/04/2019 with an estimated cost of $100,000.00 for Nest Builders, Inc. and $200,000.00 for Chas F. Bruckner &
Sons, Inc.
Second Filing - 02/11/2019: FY 19, Qtr 3, Item # 18:
On February 11, 2019, a second vendor was included for this emergency purchase. Chas F. Bruckner & Sons, Inc.
will provide installation of new flush hydrants and point-of-use mixing valves. In addition, point of entry filtration
needs to be added to filter bacteria from the water, goose-neck faucets need to be added to sinks to facilitate the
implementation of PALL filter devices and maintain the plumbing code standards. "Hot taps" are required to boost
disinfection of the incoming water and bolus injection cart equipment. Also requested, is installation of point of use
filters on water fixtures, and an underground utility locater is needed to identify and terminate dead leg plumbing.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
design and specifications provided by the A/E of record and approved by CDB. This vendor has an expected start
date of 02/11/2019 through 05/04/2019 with an Original Estimated Cost of $100,000.00, increasing the Revised
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
State Estimate to $350,000.00
Original Filing - 02/04/2019: FY 19, Qtr 3, Item # 18:
On January 8, 2019, a sole case of Legionellosis was detected in a resident who lived at the Manteno Veterans'
Home. The Department of Veterans’ Affairs requests that the Capital Development Board procure vendors under
emergency purchases to provide various upgrades to the facility's water distribution system to alleviate further
cases of Legionellosis. The scope of work provides for installing new flush hydrants and point-of-use mixing valves.
In addition point of entry filtration needs to be added to filter bacterial from the water, goose-neck faucets need to
be added to sinks to facilitate the implementation of PALL filter devices and maintain the plumbing code standards.
"Hot taps" are required to boost disinfection of the incoming water and bolus injection cart equipment. Also
requested is installation of point of using filters on water fixtures, and an underground utility locater is needed to
identify and terminate dead leg plumbing. Incorporated documents include the March 2009 Standard Documents for
Construction & Supplement and the March 2009 Design and Construction Manual & Supplement. This Emergency
Purchase has an expected start date of 02/01/2019 through 05/01/2019 with an Original Estimated Cost of
$250,000.00 Nest Builders, Inc.
Signed By: Chris Miles, Executive II
Vendor: Nest Builders, Inc. & Chas F. Bruckner & Son, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $250,000.00 $8,742,629.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
67 Capital Development Board File Date: 10/8/2020
Sixth Filing - 10/08/2020:
An Emergency Purchase Extension was received on October 8, 2020 requesting an extension for dates starting
10/27/2020 to 05/31/2021. The extension expenditure is not assessed and will be charged for time only.
Fifth Filing - 03/02/2020: FY19, Qtr 3, Item # 19:
An Emergency Purchase Extension was received on March 2, 2020, requesting an extension to 10/31/2020 keeping
the estimated cost of $250,000.00
Fourth Filing - 08/19/2019: FY 19, Qtr 3, Item #19:
On August 9th, 2019, Warden Sullivan expressed concerns regarding more frequent electrical issues in Residential
Unit 4 (R4) and the effects a complete failure of the electrical system would have on the population of R4. R4
houses 347 Sexually Dangerous Persons (SDP), some of which require participation in various state mandated
programs and therapy including but not limited to a Drug Treatment Program. Should a complete electrical failure
occur, there are currently no available options for the transfer this population. Since February of 2015, there has
been a minimum of 21 events where branch circuits have failed, requiring IDOC to take action in the form of work
orders. Currently, breakers are being tripped daily and exhaust fans in the A wing over cells 61 & 62 cannot be reset
due to a dead short. Additionally, the conduit in pipe chases are visibly rusted to the extent that wiring is exposed.
Given the failures in R1, R2 and R3, and the similar signs of failure in R4, it is in the best interest of the State to
now incorporate R4 into this emergency procurement to protect against the threat to safety for the inmates and
staff, and to prevent or minimize serious disruption in critical State services. Additionally, given the current vendors
knowledge and expertise and the fact that they are already mobilized in the other Residential units, it is fiscally
prudent to move forward with electrical repairs to R4. The extension date for this extension remains at 04/30/2020.
Third Filing - 05/22/2019: FY19, Qtr 3, Item# 19:
On May 17, 2019, the D wing of R3 experienced an electrical short on the lighting branch circuit conductor for half
of the second floor cells. Losing this branch circuit has caused DOC to relocate inmates in the affected area (15 cells)
in order to meet safety and security guidelines for staff and inmates. With this recent development, it is
recommended to incorporate Residential Unit 3 (R3) into this emergency procurement to safeguard the welfare of
DOC staff and the inmates. Currently, MHCE's current Not to Exceed contract totals $250,000.00 and is being paid
on a Time and Material basis. A contract modification for additional compensation related to renovating the
electrical system in R3 is not needed at this time. The extension date for this extension is 04/30/2020.
Second Filing - 03/21/2019:FY19, Qtr 3, Item# 19:
An Emergency Purchase Extension was received on March 21, 2019, requesting an extension for dates starting
04/09/2019 to 10/31/2019 at an additional estimated cost of $0.00, keeping the revised estimated cost at
$250,000.00.
Original Filing - 02/04/2019: FY19, Qtr 3, Item# 19:
The Illinois Department of Corrections is requesting the Capital Development Board’s assistance in seeking an
emergency procurement for the expedited repair of the electrical system in the residential housing unit #2 at Big
Muddy Correctional Center. Recently the electrical system in this housing unit has become noticeably faulty, which
has put the Department’s operations in jeopardy. The scope of work will be to conduct an assessment of the
electrical in residential units R1, R2, R3 and R4 and to complete the design work for replacing all of the underground
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
wiring for lights, receptacles and other miscellaneous loads using new conduits above grade in residential unit R2. If
the assessments determine that this work is also necessary in residential units R1, R3 and R4, it may be included in
this project. Incorporated documents include the March 2009 Standard Documents for Construction & Supplement
and the March 2009 Design and Construction Manual & Supplement. This Emergency Purchase has an expected
start date of 02/04/2019 through 05/04/2019 with an Original Estimated Cost of $250,000.00.
Signed By: Chris Miles, Executive II
Vendor: McCoy and Howard Consulting Engineers, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $250,000.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
68 Capital Development Board File Date: 10/8/2020
Sixth Filing - 10/08/2020:
An Emergency Purchase Extension was received on October 8, 2020 requesting an extension for dates starting
10/27/2020 to 05/30/2021. The extension expenditure is not assessed and will be charged for time only.
Fifth Filing - 03/02/2020: FY19, Qtr 3, Item # 20:
An Emergency Purchase Extension was received on March 2, 2020, requesting an extension to 10/31/2020 and
changing the estimated cost to $2,737,500.00.
Fourth Filing - 08/19/2019: FY19, Qtr 3, Item# 20:
On August 9th, 2019, Warden Sullivan expressed concerns regarding more frequent electrical issues in Residential
Unit 4 (R4) and the effects a complete failure of the electrical system would have on the population of R4. R4
houses 347 Sexually Dangerous Persons (SDP), some of which require participation in various state mandated
programs and therapy including but not limited to a Drug Treatment Program. Should a complete electrical failure
occur, there are currently no available options for the transfer this population. Since February of 2015, there has
been a minimum of 21 events where branch circuits have failed, requiring IDOC to take action in the form of work
orders. Currently, breakers are being tripped daily and exhaust fans in the A wing over cells 61 & 62 cannot be reset
due to a dead short. Additionally, the conduit in pipe chases are visibly rusted to the extent that wiring is exposed.
Given the failures in R1, R2 and R3, and the similar signs of failure in R4, it is in the best interest of the State to
now incorporate R4 into this emergency procurement to protect against the threat to safety for the inmates and
staff, and to prevent or minimize serious disruption in critical State services. Additionally, given the current vendors
knowledge and expertise and the fact that they are already mobilized in the other Residential units, it is fiscally
prudent to move forward with electrical repairs to R4. The extension date for this extension remains at 04/30/2020.
Third Filing - 05/22/2019: FY19, Qtr 3, Item# 20:
On May 17, 2019, the D wing of R3 experienced an electrical short on the lighting branch circuit conductor for half
of the second floor cells. Losing this branch circuit has caused DOC to relocate inmates in the affected area (15 cells)
in order to meet safety and security guidelines for staff and inmates. With this recent development, it is
recommended to incorporate Residential Unit 3 (R3) into this emergency procurement to safeguard the welfare of
DOC staff and the inmates. Currently, F.W. Electric's current Not to Exceed contract totals $772,500.00 and is
being paid on a Time and Material basis. A change Order for additional compensation related to renovating the
electrical system in R3 is not needed at this time. The extension date for this extension is 04/30/2020.
Second Filing - 03/21/2019: FY19, Qtr 3, Item# 20:
An Emergency Purchase Extension was received on March 21, 2019, requesting an extension for dates starting
04/09/2019 to 10/31/2019 at an additional estimated cost of $0.00, keeping the revised estimated cost at
$1,312,000.00.
Original Filing - 02/07/2019: FY19, Qtr 3, Item# 20:
Illinois Department of Corrections is requesting the Capital Development Board's assistance in seeking an
emergency procurement for the expedited repair of the electrical system in the residential housing unit #2 at Big
Muddy Correction Center. Recently the electrical system in this housing unit has become noticeable faulty, which
has put the Department's operations in jeopardy. The scope of work will be to provide construction services for
replacing all of the underground wiring for lights, receptacles and miscellaneous loads using new conduits above
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
grade in residential unit R2. This Emergency Purchase has an expected start date of 02/0/2019 through 05/04/2019
with an Original Estimated Cost of $1,3120,000.00.
Signed By: Chris Miles, Executive II
Vendor: F. W. Electric, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,312,000.00 $2,737,500.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
69 Capital Development Board File Date: 11/30/2020
Fifth Filing - 11/30/2020: FY 20, Qtr 2, Item# 23:
An Emergency Purchase Extension was received on November 30, 2020, requesting an extension until 04/30/2021 at
an additional estimated cost of $0.00; also, revising the current contract amount to $2,071,630.30.
Fourth Filing - 10/10/2020: FY 20, Qtr 2, Item# 23:
An Emergency Purchase Extension was received on October 10, 2020, requesting an extension for dates starting
until 12/31/2020 at an additional estimated cost of $0.00, keeping the estimated cost at $1,351,000.00.
Third Filing - 03/03/2020: FY 20, Qtr 2, Item# 23:
An Emergency Purchase Extension was received on March 3, 2020, requesting an extension for dates starting
04/01/2020 to 07/3/2020 at an additional estimated cost of $0.00, keeping the estimated cost at $1,351,000.00.
Second Filing - 11/21/2019: FY 20, Qtr 2, Item# 23:
On November 21, 2019, an Emergency Purchase Extension was received in the same filing quarter, reporting an
extension for dates starting 12/10/2019 to 03/31/2020 at an additional estimated cost of $0.00, keeping the estimated
cost at $1,351,000.00.
Original Filing - 10/09/2019: FY 20, Qtr 2, Item# 23:
The scope of work provides for the renovation of the basement (East Wing) in Oak Hall for a Statewide Processing
Center as directed by the Architect/Engineer of record and will involve the General demolition, Construction,
Electrical, Plumbing, HVAC Mechanical and Asbestos trades. Incorporated documents include the March 2009
Standard Documents for Construction & Supplement and design documents provided by the Architect/Engineer of
record and approved by CDB. Services provided under this procurement should not exceed $100,000.00, which is a
place-holder prior to entering into a Construction Contract, without prior authorization from the Capital
Development Board in consultation with the Chief Procurement Office. Final Actual Costs will be reported upon
project completion and project close-out. This Emergency Purchase has an expected start date of 10/09/2019
through 01/06/2020 with an Original Estimated Cost of $1,278,853.00 with contingency..
Signed By: Chris Miles, Executive II
Vendor: H & N Construction, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,278,853.00 $2,071,630.30 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
70 Capital Development Board File Date: 10/20/2020
Fifth Filing - 10/20/2020:
An Emergency Purchase Extension was received on October 20, 2020, requesting an extension until 12/31/2020. he
extension expenditure is not assessed and will be charged for time only.
Fourth Filing - 05/29/2020:
An Emergency Purchase Extension was received on May 29, 2020 requesting an extension for dates starting
06/18/2020 to 10/01/2020 revising the current contract amount for Farnsworth Group, Inc. to $141,100.00 and
Limbaugh Construction Co. to $2,825,099.35, for a total amount of $2,966,199.35. The extension expenditure is not
assessed and will be charged for time only.
Third Filing - 03/13/2020:
The scope of this Emergency Purchase for Farnsworth Group, Inc. has been expanded, adding a new Statewide
Processing Center ("SPC") at Alton Mental Health Center which will require additional temporary workspace in
Willow Hall as well as permanent workspace in Maple as suggested by the A/E of record and approved by CDB.
The scope of work also includes design services for the renovation of Willow Hall into a temporary workspace for a
Statewide Processing Center ("SPC") as well as design services for the renovation of Maple Hall for permanent
workspace. The revision is for dates starting 10/21/2019 to 07/01/2020 at an additional estimated cost of
$285,000.00, revising the total estimated cost to $1,410,000.00.
Second Filing - 12/13/2019:
An Emergency Purchase Extension was received on December 13, 2019, for Farnsworth Group Inc. & Limbaugh
Construction Company Inc., requesting an extension for dates starting 01/02/2020 to 07/01/2020 at an additional
estimated cost of $0.00, keeping the estimated cost at $1,125,000.00.
Original Filing - 10/21/2019:
On August 30, 2019, the Centers for Medicare and Medicaid Services (Federal CMS) approved a Corrective Action
Plan (CAP) submitted by the Illinois Department of Healthcare and Family Services (HFS) in response to
deficiencies outlined in a December 2018 and February 2019 Federal inspections. The CAP is to correct areas where
the State of Illinois is out of compliance with Federal Medicaid laws for, among other reasons, failure to allow
beneficiaries to respond and provide renewal forms or necessary information through any of the modes of
submission which includes telephone, (specifically, HFS as the State Medicaid Agency and the Illinois Department
of Human Services (DHS), the agency that makes determinations on public benefits). This CAP includes a plan to
create a new call center at Alton to address these findings and it is to be fully functional on April 1, 2020. Therefore,
DHS has asked that CDB procure vendor(s) under an emergency declaration to renovate the first floor of Holly
Hall into a call center. The call center is necessary to alleviate wait times as high as 50 minutes and abandonment
rates well exceeding 50%. This potentially endangers hundreds of thousands of Illinoisans and puts them at risk for
not having food or getting needed medical attention if they cannot reach DHS to apply for public benefits. Not only
is the State of Illinois under a CAP from federal CMS, but we are also under a CAP from the United States
Department of Agriculture (USDA) Food and Nutrition Service (FNS) on SNAP benefits (for timeliness issues).
The scope of work provides for design services to renovate the existing interior space for approximately 80
workers. The work includes removal of existing walls and finishes, the creation of new toilet rooms, office space,
and breakroom. The existing electrical must be replaced and HVAC system must be modified to accommodate the
increased occupant load. The existing entrances will have to be modified for accessibility. The existing elevator must
be repaired. A new parking lot will be constructed to accommodate the increased occupancy of the building. This
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
project includes the removal of asbestos-containing materials. Lead removal may also be required. This Emergency
Purchase has an expected start date of 10/21/2019 through 01/18/2020 with an Original Estimated Cost of
$125,000.00 for Farnsworth Group and $1,000,000.00 for Limbaugh Construction Company, Inc..
Signed By: Chris Miles, Executive II
Vendor: Farnsworth Group, Inc. & Limbaugh Construction Co., Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,125,000.00 $2,966,199.35 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
71 Capital Development Board File Date: 11/30/2020
Sixth Filing - 11/300/2020:
An Emergency Purchase Extension was received on November 30, 2020 requesting an extension until 03/31/2021.
The extension expenditure is not assessed and will be charged for time only.
Fifth Filing - 10/20/2020:
An Emergency Purchase Extension was received on October 20, 2020 requesting an extension until 12/31/2020. he
extension expenditure is not assessed and will be charged for time only.
Fourth Filing - 05/29/2020:
An Emergency Purchase Extension was received on May 29, 2020 requesting an extension for dates starting
06/18/2020 to 09/30/2020 revising the current contract amount for Brown Electric, Inc. $255,286.59 and WRF
Engineers to $51,500.00, for a total amount of $306,786.59. The extension expenditure is not assessed and will be
charged for time only.
Third Filing - 03/02/2020: FY20, Qtr 2, Item# 29:
An Emergency Purchase Extension was received on March 2, 2020, requesting an extension for dates starting
04/08/2020 to 06/30/2020 at an additional estimated cost of $0.00, keeping the estimated cost at $470,000.00.
Second Filing - 01/09/2020: FY20, Qtr 2, Item# 29:
On January 9, 2020 and Emergency Purchase Statement was received to include Brown Electric, Inc.. Brown
Electric will provide construction services for the replacement of the employee duress system at Chester Mental
Health Center as directed by the architect/engineer of record. Some abatement is possible. Incorporated documents
include the March 2009 Standard Documents for Construction & Supplement and design documents provided by
the Architect/Engineer of record and approved by CDB. This Emergency Purchase has an expected start date of
01/09/2020 through 04/07/2020 with an Original Estimated Cost of $370,000.00, revising the estimated cost to
$470,000.00
Original Filing - 12/23/2019: FY20, Qtr 2, Item# 29:
On August 20, 2019, a survey of the employee duress system at the Chester Mental Health Center was conducted
to determine if necessary actions were needed to prevent or minimize a serious disruption of the system. The
Chester Mental Health Center is a 28 building maximum security facility established in 1975. The survey indicates
the current system is over 24 years old, the original manufacturer is no longer in business, and repair parts are
extremely difficult to locate or do not exist. The duress system is used to alert security and medical personnel that
additional staff are required at an area immediately to protect both staff and patients and allows for rapid response
to any critical situation throughout the facility. An emergency could consist of anything from a staff assault, patient
assault, or even a medical emergency. The scope of work provides for the investigation and assessment of the
employee duress system in this 28 building facility and to provide design services for its entire replacement. Some
abatement is possible. Incorporated documents include the March 2009 Standard Documents for Construction &
Supplement and the March 2009 Design and Construction Manual & Supplement. WRF Engineers is authorized to
proceed with the scope of work outlined in this Emergency Purchase Statement. The cost for Professional Services
provided under this procurement is estimated not to exceed $100K. The contract amount is not to be exceeded
without prior authorization from the Capital Development Board in consultation with the Chief Procurement
Office. This Emergency Purchase has an expected start date of 12/23/2019 through 03/21/2020 with an Original
Estimated Cost of $100,000.00.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
Signed By: Chris Miles, Executive II
Vendor: WRF Engineers & Brown Electric, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $306,786.59 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
72 Capital Development Board File Date: 12/7/2020
Latest Filing – 12/07/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 20 is $558,271.44.
Third Filing - 09/17/2020:
An Emergency Purchase Statement was received on September 17, 2020 requesting an extension for dates starting
09/13/2020 to 12/11/2020 revising the current contract amount to $895,000.00.
Second Filing - 06/17/2020:
UPDATED BASED ON UNDISCOVERED CONDITIONS: The scope of work provides for the replacement of
the failed steam and condensate pipe including any ancillary components as directed by the Architect/Engineer of
record. Asbestos abatement will be required. Additionally, limited shoring and asbestos abatement work in the
tunnels will be necessary in order to complete the emergency piping replacement work as a precautionary measure
to protect the safety of facility staff and the project team. Incorporated documents include the March 2009
Standard Documents for Construction & Supplement and design documents provided by the Architect/Engineer of
record and approved by CDB. Services provided under this procurement should not exceed $719,647.66, which is a
placeholder prior to entering into a Construction Contract, without prior authorization from the Capital
Development Board in consultation with the Chief Procurement Office. An Emergency Purchase Extension was
received on June 18, 2020 requesting an extension for dates starting 06/15/2020 to 09/12/2020, revising the total
estimated cost to $719,647.66.
Original Filing - 03/18/2020:
The scope of work provides for the replacement of the failed steam and condensate pipe including any ancillary
components as directed by the Architect/Engineer of record. Asbestos abatement may be required. Incorporated
documents include the March 2009 Standard Documents for Construction & Supplement and design documents
provided by the Architect/Engineer of record and approved by CDB. Services provided under this procurement
should not exceed $100,000.00, which is a placeholder prior to entering into a Construction Contract, without prior
authorization from the Capital Development Board in consultation with the Chief Procurement Office. Final Actual
Costs will be reported upon project completion and project close-out. This Emergency Purchase has an expected
start date of 03/18/2020 through 06/15/2020 with an Original Estimated Cost of $325,000.00.
Signed By: Chris Miles, Executive II
Vendor: Amber Mechanical Contractors, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $325,000.00 $895,000.00 $558,271.44 $558,271.44 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
73 Capital Development Board File Date: 11/12/2020
Fourth Filing - 11/12/2020:
An Emergency Purchase Extension was received on November 11, 2020 requesting an extension for dates starting
11/27/2020 to 01/31/2021. The extension expenditure is not assessed and will be charged for time only.
Third Filing - 08/31/2020:
An Emergency Purchase Extension was received on August 31, 2020 requesting an extension for dates starting
09/16/2020 to 11/30/2020. The extension expenditure is not assessed and will be charged for time only.
Second Filing - 05/14/2020:
An Emergency Purchase Extension was received on May 14, 2020 requesting an extension for dates starting
06/02/2020 to 09/30/2021 revising the current contract amount to $54,500.00. The extension expenditure is not
assessed and will be charged for time only.
Original Filing - 03/24/2020:
In preparation for patients that are receiving mental health treatment at Kiley Developmental Center, who might
potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services is
requesting emergency purchases from CDB to assess and potentially renovate space in 3 homes for isolation rooms.
This project began through an Emergency Selection of an Architect/Engineer (“A/E”); this exempts the selection
from a 14-day solicitation required through Qualifications-Based Selection (“QBS”). Considering the time frames
needed for the selection, negotiation and execution of an A/E contract, followed by bidding and award procedures if
construction services are necessary, an assessment and/or renovation work at Kiley Developmental Center under the
existing processes would likely not begin for several months. For this reason, emergency purchases are necessary
for Architect/Engineer services to assess, provide guidance and potentially design isolation rooms as quickly as
possible in order to protect against the threat to public health and safety and to minimize a serious disruption in
critical State services. IMEG Corp., located in Gurnee, IL was selected to provide architect/engineering services as
they have the necessary experience for this work, are relatively in close proximity to the site and they can respond
immediately to this request for emergency services. This Emergency Purchase has an expected start date of
03/24/2020 through 06/21/2020 with an Original Estimated Cost of $50,000.00.
Signed By: Chris Miles, Executive II
Vendor: IMEG Corp. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $54,500.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
74 Capital Development Board File Date: 10/20/2020
Latest Filing – 10/20/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 27 is $37,065.75.
Original Filing - 03/23/2020:
In preparation for patients that are receiving mental health treatment at Mabley Developmental Center, who might
potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services is
requesting emergency purchases from CDB to assess and potentially renovate space in the Pearson Administration
Building for isolation rooms. This project began through an Emergency Selection of an Architect/Engineer (“A/E”);
this exempts the selection from a 14-day solicitation required through Qualifications-Based Selection (“QBS”).
Considering the time frames needed for the selection, negotiation and execution of an A/E contract, followed by
bidding and award procedures if construction services are necessary, an assessment and/or renovation work at
Mabley Developmental Center under the existing processes would likely not begin for several months. For this
reason, emergency purchases are necessary for Architect/Engineer services to assess, provide guidance and
potentially design isolation rooms as quickly as possible in order to protect against the threat to public health and
safety and to minimize a serious disruption in critical State services. Batir Architecture Ltd., located in St. Charles,
IL was selected to provide architect/engineering services as they have the necessary experience for this work, are
relatively in close proximity to the site and they can respond immediately to this request for emergency services.
This Emergency Purchase has an expected start date of 03/24/2020 through 06/21/2020 with an Original Estimated
Cost of $50,000.00.
Signed By: Chris Miles, Executive II
Vendor: Batir Architecture Ltd. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $37,065.75 $37,065.75 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
75 Capital Development Board File Date: 10/20/2020
Latest Filing – 10/20/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 23 is $33,791.25.
Original Filing - 03/24/2020:
In preparation for patients that are receiving mental health treatment at Murray Developmental Center, who might
potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services is
requesting emergency purchases from CDB to assess and potentially renovate space in the back hallway
administration offices for isolation rooms. This project began through an Emergency Selection of an
Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through Qualifications-
Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and execution of an A/E
contract, followed by bidding and award procedures if construction services are necessary, an assessment and/or
renovation work at Murray Developmental Center under the existing processes would likely not begin for several
months. For this reason, emergency purchases are necessary for Architect/Engineer services to assess, provide
guidance and potentially design isolation rooms as quickly as possible in order to protect against the threat to public
health and safety and to minimize a serious disruption in critical State services. Hurst-Rosche, Inc., located in East
St. Louis, IL was selected to provide architect/engineering services as they have the necessary experience for this
work, are relatively in close proximity to the site and they can respond immediately to this request for emergency
services. This Emergency Purchase has an expected start date of 03/24/2020 through 06/21/2020 with an Original
Estimated Cost of $50,000.00.
Signed By: Chris Miles, Executive II
Vendor: Hurst-Rosche, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $33,791.25 $33,791.25 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
76 Capital Development Board File Date: 11/2/2020
Fourth Filing - 11/02/2020:
An Emergency Purchase Extension was received on November 2, 2020 requesting an extension for dates starting
11/19/2020 to 01/31/2021. The extension expenditure is not assessed and will be charged for time only.
Third Filing - 09/03/2020:
An Emergency Purchase Extension was received on August 6, 2020 requesting an extension for dates starting
09/17/2020 to 11/30/2020. The extension expenditure is not assessed and will be charged for time only.
Second Filing - 05/29/2020:
An Emergency Purchase Extension was received on May 29, 2020 requesting an extension for dates starting
06/17/2020 to 09/30/2020 revising the current contract amount to $627,728.00. The extension expenditure is not
assessed and will be charged for time only.
Original Filing - 03/24/2019:
In preparation for patients that are receiving mental health treatment at Ludeman Developmental Center and Shapiro
Developmental Center, who might potentially be diagnosed with Covid-19 or show similar symptoms, the
Department of Human Services is requesting emergency purchases from CDB to assess and potentially renovate
space in 4 homes at Ludeman Developmental Center and Building 603 at Shapiro Developmental Center for
isolation rooms. This project began through an Emergency Selection of an Architect/Engineer (“A/E”); this exempts
the selection from a 14-day solicitation required through Qualifications-Based Selection (“QBS”). Considering the
time frames needed for the selection, negotiation and execution of an A/E contract, followed by bidding and award
procedures if construction services are necessary, an assessment and/or renovation work at Ludeman Developmental
Center and Shapiro Developmental Center under the existing processes would likely not begin for several months.
For this reason, emergency purchases are necessary for Architect/Engineer services to assess, provide guidance and
potentially design isolation rooms as quickly as possible in order to protect against the threat to public health and
safety and to minimize a serious disruption in critical State services. Knight E/A, Inc., located in Chicago, IL was
selected to provide architect/engineering services as they have the necessary experience for this work, are relatively
in close proximity to the site and they can respond immediately to this request for emergency services. This
Emergency Purchase has an expected start date of 03/24/2020 through 06/21/2020 with an Original Estimated Cost
of $50,000.00.
Signed By: Chris Miles, Executive II
Vendor: Knight E/A, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $627,728.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
77 Capital Development Board File Date: 12/17/2020
Latest Filing – 12/17/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 28 is $25,783.28.
Second Filing - 05/14/2020:
An Emergency Purchase Extension was received on May 14, 2020 requesting an extension for dates starting
06/02/2020 to 09/30/2021 revising the current contract amount to $75,000.00. The extension expenditure is not
assessed and will be charged for time only.
Original Filing - 03/24/2020:
In preparation for patients that are receiving mental health treatment at Choate Mental Health and Developmental
Center, who might potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human
Services is requesting emergency purchases from CDB to assess and potentially renovate space in Cottages 4, 5, 6
and 7 as well as Oak Hall for isolation rooms. This project began through an Emergency Selection of an
Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through Qualifications-
Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and execution of an A/E
contract, followed by bidding and award procedures if construction services are necessary, an assessment and/or
renovation work at Choate Mental Health & Developmental Center under the existing processes would likely not
begin for several months. For this reason, emergency purchases are necessary for Architect/Engineer services to
assess, provide guidance and potentially design isolation rooms as quickly as possible in order to protect against the
threat to public health and safety and to minimize a serious disruption in critical State services. Eggemeyer
Associates Architects, Inc., located in Herrin, IL was selected to provide architect/engineering services as they have
the necessary experience for this work, are relatively in close proximity to the site and they can respond
immediately to this request for emergency services. This Emergency Purchase has an expected start date of
03/24/2020 through 06/21/2020 with an Original Estimated Cost of $50,000.00.
Signed By: Chris Miles, Executive II
Vendor: Eggemeyer Associates Architects, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $75,000.00 $25,783.28 $25,783.28 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
78 Capital Development Board File Date: 12/28/2020
Latest Filing – 12/28/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 26 is $147,010.00.
Fourth Filing - 08/18/2020: FY20, Qtr 3, Item# 26:
An Emergency Purchase Extension was received on August 18, 2020 requesting an extension for dates starting
09/03/2020 to 11/30/2021, keeping the current contract amount to $144,094.00. The extension expenditure is not
assessed and will be charged for time only.
Third Filing - 06/05/2020: FY20, Qtr 3, Item# 26:
An Emergency Purchase Extension was received on June 5, 2020 requesting an extension for dates starting
06/02/2020 to 09/30/2021 revising the current contract amount to $144,094.00. The extension expenditure is not
assessed and will be charged for time only.
Second Filing - 05/14/2020: FY20, Qtr 3, Item# 26:
An Emergency Purchase Extension was received on May 14, 2020 requesting an extension for dates starting
06/02/2020 to 09/30/2021 revising the current contract amount to $59,436.00. The extension expenditure is not
assessed and will be charged for time only.
Original Filing - 03/24/2020: FY20, Qtr 3, Item# 26:
In preparation for patients that are receiving mental health treatment at Fox Developmental Center, who might
potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services is
requesting emergency purchases from CDB to assess and potentially renovate space in Living Units 1B and 2B for
isolation rooms. This project began through an Emergency Selection of an Architect/Engineer (“A/E”); this exempts
the selection from a 14-day solicitation required through Qualifications-Based Selection (“QBS”). Considering the
time frames needed for the selection, negotiation and execution of an A/E contract, followed by bidding and award
procedures if construction services are necessary, an assessment and/or renovation work at Fox Developmental
Center under the existing processes would likely not begin for several months. For this reason, emergency purchases
are necessary for Architect/Engineer services to assess, provide guidance and potentially design isolation rooms as
quickly as possible in order to protect against the threat to public health and safety and to minimize a serious
disruption in critical State services. Farnsworth Group, Inc. located in Bloomington, IL was selected to provide
architect/engineering services as they have the necessary experience for this work, are relatively in close proximity
to the site and they can respond immediately to this request for emergency services. This Emergency Purchase has
an expected start date of 03/24/2020 through 06/21/2020 with an Original Estimated Cost of $50,000.00.
Signed By: Chris Miles, Executive II
Vendor: Farnsworth Group, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $144,094.00 $147,010.00 $147,010.00 21 2
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
79 Capital Development Board File Date: 11/2/2020
Fourth Filing - 11/02/2020:
An Emergency Purchase Extension was received on November 2, 2020 requesting an extension for dates starting
11/19/2020 to 01/31/2021. The extension expenditure is not assessed and will be charged for time only.
Third Filing - 09/03/2020:
An Emergency Purchase Extension was received on August 6, 2020 requesting an extension for dates starting
09/17/2020 to 11/30/2020 revising the current contract amount to $5,700,000.00. The extension expenditure is not
assessed and will be charged for time only.
Second Filing - 05/29/2020:
An Emergency Purchase Extension was received on May 29, 2020 requesting an extension for dates starting
06/17/2020 to 09/30/2020 revising the current contract amount to $2.019,098.00. The extension expenditure is not
assessed and will be charged for time only.
Original Filing - 03/27/2020:
In preparation for patients that are receiving mental health treatment at Shapiro Developmental Center, who might
potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services is
requesting emergency purchases from CDB to assess and renovate space in Building 603 at Shapiro Developmental
Center for isolation rooms. This project began through an Emergency Selection of an Architect/Engineer (“A/E”);
this exempts the selection from a 14-day solicitation required through Qualifications-Based Selection (“QBS”).
Considering the time frames needed for the selection, negotiation and execution of an A/E contract, followed by
bidding and award procedures, renovation work at Shapiro Developmental Center under the existing processes
would likely not begin for several months. For this reason, emergency purchases are necessary to provide
renovation work for the implementation of isolation rooms as quickly as possible in order to protect against the
threat to public health and safety and to minimize a serious disruption in critical State services. Livewire Electrical
Systems, Inc., located in Calumet Park, IL was selected to provide construction services as they have the necessary
experience for this work, are relatively in close proximity to the site and they can respond immediately to this
request for emergency services. This Emergency Purchase has an expected start date of 03/27/2020 through
06/21/2020 with an Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: Livewire Electrical Systems Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $5,700,000.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
80 Capital Development Board File Date: 11/2/2020
Fourth Filing - 11/02/2020:
An Emergency Purchase Extension was received on November 2, 2020 requesting an extension for dates starting
11/19/2020 to 01/31/2021. The extension expenditure is not assessed and will be charged for time only.
Third Filing - 09/03/2020:
An Emergency Purchase Extension was received on August 6, 2020 requesting an extension for dates starting
09/17/2020 to 11/30/2020 revising the current contract amount to $6,200,000.00. The extension expenditure is not
assessed and will be charged for time only.
Second Filing - 05/29/2020:
An Emergency Purchase Extension was received on May 29, 2020 requesting an extension for dates starting
06/17/2020 to 09/30/2020 revising the current contract amount to $3,484,946.00. The extension expenditure is not
assessed and will be charged for time only.
Original Filing – 03/27/2020:
In preparation for patients that are receiving mental health treatment at Ludeman Developmental Center, who might
potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services is
requesting emergency purchases from CDB to assess and renovate space in Homes 4, 8, 33, 46 and 48 at Ludeman
Developmental Center for isolation rooms. This project began through an Emergency Selection of an
Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through Qualifications-
Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and execution of an A/E
contract, followed by bidding and award procedures, renovation work at Ludeman Developmental Center under the
existing processes would likely not begin for several months. For this reason, emergency purchases are necessary to
provide renovation work for the implementation of isolation rooms as quickly as possible in order to protect against
the threat to public health and safety and to minimize a serious disruption in critical State services. The Bowa
Group, Inc., located in Chicago, IL was selected to provide construction services as they have the necessary
experience for this work, are relatively in close proximity to the site and they can respond immediately to this
request for emergency services. This Emergency Purchase has an expected start date of 03/27/2020 through
06/21/2020 with an Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: The Bowa Group, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $6,200,000.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
81 Capital Development Board File Date: 10/20/2020
Latest Filing – 10/20/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 34 is $373,458.87.
Original Filing – 03/27/2020:
In preparation for patients that are receiving mental health treatment at Mabley Developmental Center, who might
potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services is
requesting emergency purchases from CDB to assess and renovate space in the Pearson Administration Building for
isolation rooms. This project began through an Emergency Selection of an Architect/Engineer (“A/E”); this exempts
the selection from a 14-day solicitation required through Qualifications-Based Selection (“QBS”). Considering the
time frames needed for the selection, negotiation and execution of an A/E contract, followed by bidding and award
procedures, renovation work at Mabley Developmental Center under the existing processes would likely not begin
for several months. For this reason, emergency purchases are necessary to provide renovation work for the
implementation of isolation rooms as quickly as possible in order to protect against the threat to public health and
safety and to minimize a serious disruption in critical State services. Winter Construction, Inc., located in Freeport,
IL was selected to provide construction services as they have the necessary experience for this work, are relatively
in close proximity to the site and they can respond immediately to this request for emergency services. This
Emergency Purchase has an expected start date of 03/27/2020 through 06/21/2020 with an Original Estimated Cost
of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: Winter Construction, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $373,458.87 $373,458.87 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
82 Capital Development Board File Date: 12/17/2020
Latest Filing – 12/17/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 30 is $1,441818.14.
Second Filing - 05/14/2020:
An Emergency Purchase Extension was received on May 14, 2020 requesting an extension for dates starting
06/02/2020 to 09/30/2021 revising the current contract amount to $981,500.00. The extension expenditure is not
assessed and will be charged for time only.
Original Filing - 03/27/2020:
In preparation for patients that are receiving mental health treatment at Choate Mental Health and Developmental
Center, who might potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human
Services is requesting emergency purchases from CDB to assess and renovate space in Cottages 4, 5, 6 and 7 as well
as Oak Hall for isolation rooms. This project began through an Emergency Selection of an Architect/Engineer
(“A/E”); this exempts the selection from a 14-day solicitation required through Qualifications-Based Selection
(“QBS”). Considering the time frames needed for the selection, negotiation and execution of an A/E contract,
followed by bidding and award procedures, renovation work at Choate Mental Health & Developmental Center
under the existing processes would likely not begin for several months. For this reason, emergency purchases are
necessary to provide renovation work for the implementation of isolation rooms as quickly as possible in order to
protect against the threat to public health and safety and to minimize a serious disruption in critical State services.
H & N Construction, Inc., located in Steeleville, IL was selected to provide construction services as they have the
necessary experience for this work, are relatively in close proximity to the site and they can respond immediately to
this request for emergency services. This Emergency Purchase has an expected start date of 03/27/2020 through
06/21/2020 with an Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: H & N Construction, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $981,500.00 $1,441,818.14 $1,441,818.14 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
83 Capital Development Board File Date: 11/12/2020
Fourth Filing - 11/12/2020:
An Emergency Purchase Extension was received on August 31,, 2020 requesting an extension for dates starting
11/27/2020 to 01/31/2021. The extension expenditure is not assessed and will be charged for time only.
Third Filing - 08/31/2020:
An Emergency Purchase Extension was received on August 31,, 2020 requesting an extension for dates starting
09/16/2020 to 11/30/2020 revising the current contract amount to $137,436.69. The extension expenditure is not
assessed and will be charged for time only.
Second Filing 0 05/14/2020:
An Emergency Purchase Extension was received on May 14, 2020 requesting an extension for dates starting
06/02/2020 to 09/30/2021. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 03/27/2020:
In preparation for patients that are receiving mental health treatment at Kiley Developmental Center, who might
potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services is
requesting emergency purchases from CDB to assess and renovate space in Homes 5, 6, 13 and 24 for isolation
rooms. This project began through an Emergency Selection of an Architect/Engineer (“A/E”); this exempts the
selection from a 14-day solicitation required through Qualifications-Based Selection (“QBS”). Considering the time
frames needed for the selection, negotiation and execution of an A/E contract, followed by bidding and award
procedures, renovation work at Kiley Developmental Center under the existing processes would likely not begin for
several months. For this reason, emergency purchases are necessary to provide renovation work for the
implementation of isolation rooms as quickly as possible in order to protect against the threat to public health and
safety and to minimize a serious disruption in critical State services. A.L.L. Masonry Construction Co., Inc.,
located in Chicago, IL was selected to provide construction services as they have the necessary experience for this
work, are relatively in close proximity to the site and they can respond immediately to this request for emergency
services. This Emergency Purchase has an expected start date of 03/27/2020 through 06/21/2020 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: A.L.L. Masonry Construction Co., Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $137,436.69 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
84 Capital Development Board File Date: 12/28/2020
Latest Filing – 12/28/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 40 is $962,503.47.
Fourth Filing - 08/18/2020: FY20, Qtr 3, Item# 33:
An Emergency Purchase Extension was received on August 18, 2020 requesting an extension for dates starting
09/03/2020 to 11/30/2021, keeping the current contract amount to $350,000.00. The extension expenditure is not
assessed and will be charged for time only.
Third Filing - 06/05/2020: FY20, Qtr 3, Item# 33:
An Emergency Purchase Extension was received on June 5, 2020 requesting an extension for dates starting
06/02/2020 to 09/30/2021 revising the current contract amount to $350,000.00. The extension expenditure is not
assessed and will be charged for time only.
Second Filing - 05/14/2020: FY20, Qtr 3, Item# 33:
An Emergency Purchase Extension was received on May 14, 2020 requesting an extension for dates starting
06/02/2020 to 09/30/2021. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 03/27/2020: FY20, Qtr 3, Item# 33:
In preparation for patients that are receiving mental health treatment at Fox Developmental Center, who might
potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services is
requesting emergency purchases from CDB to assess and renovate space in Units 1C, 2C and 3C in Bldg. 8 and
Units 1B, 2B and 3B in Bldg. 1 for isolation rooms. This project began through an Emergency Selection of an
Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through Qualifications-
Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and execution of an A/E
contract, followed by bidding and award procedures, renovation work at Fox Developmental Center under the
existing processes would likely not begin for several months. For this reason, emergency purchases are necessary to
provide renovation work for the implementation of isolation rooms as quickly as possible in order to protect against
the threat to public health and safety and to minimize a serious disruption in critical State services. CAD
Construction, Inc., located in Tremont, IL was selected to provide construction services as they have the necessary
experience for this work, are relatively in close proximity to the site and they can respond immediately to this
request for emergency services. This Emergency Purchase has an expected start date of 03/27/2020 through
06/21/2020 with an Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: CAD Construction Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $350,000.00 $962,503.47 $962,503.47 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
85 Capital Development Board File Date: 11/24/2020
Latest Filing – 11/24/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 36 is $62,000.00.
Second Filing - 05/21/2020:
An Emergency Purchase Extension was received on May 21, 2020 requesting an extension for dates starting
06/09/2020 to 09/30/2021. The extension expenditure is not assessed and will be charged for time only.
Original Filing - 03/30/2020:
In preparation for residents at Quincy Veterans' Home, who might potentially be diagnosed with Covid-19 or show
similar symptoms, the Department of Veterans Affairs is requesting emergency purchases from CDB to assess and
potentially renovate space for isolation rooms. This project began through an Emergency Selection of an
Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through Qualifications-
Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and execution of an A/E
contract, followed by bidding and award procedures if construction services are necessary, an assessment and/or
renovation work at Quincy Veterans' Home under the existing processes would likely not begin for several months.
For this reason, emergency purchases are necessary for Architect/Engineer services to assess, provide guidance and
potentially design isolation rooms as quickly as possible in order to protect against the threat to public health and
safety and to minimize a serious disruption in critical State services. Poepping, Stone, Bach & Associates, Inc.,
located in Quincy, IL was selected to provide architect/engineering services as they have the necessary experience
for this work, are relatively in close proximity to the site and they can respond immediately to this request for
emergency services This Emergency Purchase has an expected start date of 03/29/2020 through 06/26/2020 with an
Original Estimated Cost of $50,000.00.
Signed By: Chris Miles, Executive II
Vendor: Poepping, Stone, Bach & Associates, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $62,000.00 $62,000.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
86 Capital Development Board File Date: 12/17/2020
Latest Filing – 12/17/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 39 is $16,355.69.
Second Filing - 05/21/2020:
An Emergency Purchase Extension was received on May 21, 2020 requesting an extension for dates starting
06/09/2020 to 12/31/2021 revising the current contract amount to $40,171.00. The extension expenditure is not
assessed and will be charged for time only.
Original Filing - 03/30/2020:
In preparation for residents at Anna Veterans' Home, who might potentially be diagnosed with Covid-19 or show
similar symptoms, the Department of Veterans Affairs is requesting emergency purchases from CDB to assess and
potentially renovate space for isolation rooms. This project began through an Emergency Selection of an
Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through Qualifications-
Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and execution of an A/E
contract, followed by bidding and award procedures if construction services are necessary, an assessment and/or
renovation work at Anna Veterans' Home under the existing processes would likely not begin for several months.
For this reason, emergency purchases are necessary for Architect/Engineer services to assess, provide guidance and
potentially design isolation rooms as quickly as possible in order to protect against the threat to public health and
safety and to minimize a serious disruption in critical State services. Eggemeyer Associates Architects, Inc., located
in Herrin, IL was selected to provide architect/engineering services as they have the necessary experience for this
work, are relatively in close proximity to the site and they can respond immediately to this request for emergency
services This Emergency Purchase has an expected start date of 03/29/2020 through 06/26/2020 with an Original
Estimated Cost of $50,000.00.
Signed By: Chris Miles, Executive II
Vendor: Eggemeyer Associates Architects, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $40,171.00 $16,355.69 $16,355.69 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
87 Capital Development Board File Date: 12/17/2020
Latest Filing – 12/17/2020:
The Actual Total Cost of FY20, Qtr 4, Item# 89 is $369,990.91.
Second Filing - 05/21/2020:
An Emergency Purchase Extension was received on May 21, 2020 requesting an extension for dates starting
06/09/2020 to 12/31/2021 revising the current contract amount to $469,000.00. The extension expenditure is not
assessed and will be charged for time only.
Original Filing - 03/31/2020:
In preparation for patients that are receiving mental health treatment at Anna Veterans' Home, who might
potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Veterans Affairs is
requesting emergency purchases from CDB to assess and renovate space for isolation rooms. This project began
through an Emergency Selection of an Architect/Engineer (“A/E”); this exempts the selection from a 14-day
solicitation required through Qualifications-Based Selection (“QBS”). Considering the time frames needed for the
selection, negotiation and execution of an A/E contract, followed by bidding and award procedures, renovation work
at Anna Veterans' Home under the existing processes would likely not begin for several months. For this reason,
emergency purchases are necessary to provide renovation work for the implementation of isolation rooms as
quickly as possible in order to protect against the threat to public health and safety and to minimize a serious
disruption in critical State services. H & N Construction, Inc., located in Steeleville, IL was selected to provide
construction services as they have the necessary experience for this work, are relatively in close proximity to the
site and they can respond immediately to this request for emergency services. This Emergency Purchase has an
expected start date of 03/31/2020 through 06/26/2020 with an Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: H & N Construction, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $469,000.00 $369,990.91 $369,990.91 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
88 Capital Development Board File Date: 11/24/2020
Latest Filing – 11/24/2020:
The Actual Total Cost of FY20, Qtr 4, Item# 23 is $516,330.40.
Second Filing - 05/21/2020:
An Emergency Purchase Extension was received on May 21, 2020, in the same filing quarter, requesting an
extension for dates starting 06/09/2020 to 09/30/2021 revising the current contract amount to $102,103.33. The
extension expenditure is not assessed and will be charged for time only.
Original Filing - 04/02/2020:
The scope of work provides for construction services for the implementation of isolation space to meet the specific
needs of the facility as directed by the Architect/Engineer of record and approved by CDB. Incorporated documents
include the March 2009 Standard Documents for Construction & Supplement and design documents provided by
the Architect/Engineer. Services provided under this procurement should not exceed $100,000.00, which is a place-
holder prior to entering into a Construction Contract, without prior authorization from the Capital Development
Board in consultation with the Chief Procurement Office. This Emergency Purchase has an expected start date of
04/02/2020 through 06/26/2020 with an Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: Waterkotte Construction, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $102,103.33 $516,330.40 $516,330.40 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
89 Capital Development Board File Date: 10/23/2020
Latest Filing – 10/23/2020:
The Actual Total Cost of FY20, Qtr 4, Item# 29 is $43,446.24.
Original Filing - 05/21/2020:
On Monday, April 27, 2020 at approximately 9:00 p.m., a steel panel approximately 8’-0” by 1’-0” by 4” deep
fabricated from 1/8” steel had detached from the James R. Thompson Center’s building entrance beams and fell to
the ground, narrowly missing an on-duty police officer. Inspection of the fallen panel showed detached aluminum
fastening straps, missing anchors and severe corrosion. If one panel fell, multiple other panels could be in a similar
state of imminent failure. Facility staff has erected OSHA and City of Chicago approved overhead walkway
protection. The scope of work provides for strapping/stabilizing the metal panels of concern at the West entrance as
well as removal and reinstallation of cementitious plaster at the south entrance as directed by the Architect/Engineer
of record and approved by CDB. Incorporated documents include the March 2009 Standard Documents for
Construction & Supplement and design documents provided by the A/E. Services provided under this procurement
should not exceed $60,000.00, which is a place-holder prior to entering into a Construction Contract, without prior
authorization from the Capital Development Board in consultation with the Chief Procurement Office. This
Emergency Purchase has an expected start date of 05/21/2020 through 08/18/2020 with an Original Estimated Cost
of $60,000.00.
Signed By: Chris Miles, Executive II
Vendor: Berglund Construction Co. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $60,000.00 $43,446.24 $43,446.24 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
90 Capital Development Board File Date: 11/13/2020
Latest Filing – 11/13/2020:
The Actual Total Cost of FY20, Qtr 4, Item# 31 is $1,309,523.54.
Original Filing - 06/29/2020:
In preparation of a possible diagnosed Covid-19 patient(s) who is receiving mental health treatment at Madden
Mental Health Center, the Department of Human Services is requesting emergency purchases from CDB to
renovate space in Pavilion1for isolation rooms. The scope of work provides for construction services for the
creation of isolation rooms by way of isolation of the existing HVAC returns, installation of HEPA filtration to the
existing HVAC system, air balancing, and installation of a negative pressure air system in approximately 15 rooms.
Alterations to adjacent toilet rooms will be provided as necessary. This Emergency Purchase has an expected start
date of 06/29/2020 through 09/26/2020 with an Original Estimated Cost of $1,349,758.72.
Signed By: Chris Miles, Executive II
Vendor: Anchor Mechanical, Inc. & Nest Builders Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,349,758.72 $1,309,523.54 $1,309,523.54 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
91 Capital Development Board File Date: 10/20/2020
Latest Filing – 10/20/2020:
The Actual Total Cost of FY21, Qtr 1, Item# 35 is $21,814.00.
Original Filing - 07/13/2020:
The scope of work provides for machinery moving, rigging services and the rental of a storage unit to receive the
two In deck generators (boilers) at a storage facility until such time site preparations have concluded. The scope of
work also includes the delivery of the boilers to Chicago State University when directed by CDB and the A/E of
record. Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, and
Ideal Heating Company's quote dated July 7, 2020. Services provided under this procurement should not exceed
$21,814.00, which is a place-holder prior to entering into a Construction Contract, without prior authorization from
the Capital Development Board in consultation with the Chief Procurement Office. This Emergency Purchase has
an expected start date of 07/08/2020 through 10/05/2020 with an Original Estimated Cost of $21,814.00.
Signed By: Chris Miles, Executive II
Vendor: Ideal Heating Company Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $21,814.00 $21,814.00 $21,814.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
92 Capital Development Board File Date: 10/20/2020
Latest Filing – 10/20/2020:
The Actual Total Cost of FY21, Qtr 1, Item# 37 is $76,497.23.
Original Filing - 08/06/2020:
The scope of work provides for construction services for the implementation of isolation space to meet the specific
needs of the facility as directed by the Architect/Engineer of record and approved by CDB. Incorporated documents
include the March 2009 Standard Documents for Construction & Supplement and design documents provided by
the Architect/Engineer. Services provided under this procurement should not exceed $74,547.70, which is a place-
holder prior to entering into a Construction Contract, without prior authorization from the Capital Development
Board in consultation with the Chief Procurement Office.
NOTE: An emergency was declared on March 26, 2020 for the creation of the above mentioned isolation space with
an established expiration date of June 21, 2020. Shores Builders was issued an authorization to proceed on the same
date. All physical work, including punch-list items, were complete as of April 28, 2020. A Construction Contract
was entered into between CDB and Shores Builders in the amount of $100,000.00 as a place-holder/time-and-
material contract with the understanding that once the project team had a more defined scope and estimate, a change
order would be executed to allow additional funding to be properly invoiced, subject to proper documentation and
approval from the Architect/Engineer and CDB. The contract expired on June 21, 2020 before a change order was
entered into because there was a discrepancy regarding wage rates and missing back-up documentation to support
the proposed change order and final invoice package which has since been resolved. A new emergency declaration
and contract is necessary in order to allow for payment to the contractor for work performed and formal close-out
of the project. Therefore, the amount of $74,547.70, which is the amount of the proposed and now agreed upon
unprocessed change order reviewed by CDB estimating and CDB Construction, will be written under a subsequent
Construction Contract and will be processed under this separate emergency declaration. This Emergency Purchase
has an expected start date of 08/06/2020 through 11/03/2020 with an Original Estimated Cost of $74,547.70.
Signed By: Chris Miles, Executive II
Vendor: Shores Builders, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $74,547.70 $76,497.23 $76,497.23 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
93 Capital Development Board File Date: 10/21/2020
Latest Filing – 10/21/2020:
The Actual Total Cost of FY21, Qtr 1, Item# 38 is $47,500.00.
Original Filing - 08/07/2020:
The scope of work provides for demolition of Race Horse Barn 38 (E0164) an approximately 6,200 sq. foot wood
structure on the Illinois State Fairgrounds in Springfield, Illinois. The structure should be demolished to the ground,
including removal of the footings, with all debris hauled to an approved landfill. Water lines and electrical power
should be disconnected if needed and capped properly. The building may contain lead paint. It is assumed that there
is no asbestos in the building. Incorporated documents include the March 2009 Standard Documents for
Construction & Supplement, and quote provided by CAD Construction, Inc. Services provided under this
procurement should not exceed $47,500.00, without prior authorization from the Capital Development Board in
consultation with the Chief Procurement Office. This Emergency Purchase has an expected start date of 08/07/2020
through 11/04/2020 with an Original Estimated Cost of $47,500.00.
Signed By: Chris Miles, Executive II
Vendor: CAD Construction Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $47,500.00 $47,500.00 $47,500.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
94 Capital Development Board File Date: 11/24/2020
Latest Filing – 11/24/2020:
The Actual Total Cost of FY21, Qtr 1, Item# 39 is $9,978.00.
Original Filing - 08/13/2020:
The scope of work provides for immediate assistance for temporary repair work to include providing and applying
tarps over the damaged roof areas and/or other temporary but necessary measures approved by CDB at the
Ludeman Development Center as a result of the Derecho windstorm event on Monday, August 10, 2020. This
Emergency Purchase has an expected start date of 08/13/2020 through 11/10/2020 with an Original Estimated Cost
of $50,000.00.
Signed By: Chris Miles, Executive II
Vendor: J.L. Adler Roofing & Sheet Metal, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $9,978.00 $9,978.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
95 Capital Development Board File Date: 12/3/2020
Latest Filing – 12/03/2020:
The Actual Total Cost of FY21, Qtr 1, Item# 40 is $32,945.01.
Original Filing - 09/10/2020:
On September 02, 2020, the limestone roof on building 502's electrical vault has partially collapsed and is currently
resting on electrical conduit just below the roof. The vault holds all the electrical conduit that provides the electricity
to this occupied residential space for individuals with developmental disabilities. The scope of work provides for
the removal and disposal of the limestone roof, to a location specified by facility staff, on building 502's Electrical
Vault. The scope of work also include providing a temporary weather tight covering of the electrical vault to prevent
exposure to the elements. This Emergency Purchase has an expected start date of 09/04/2020 through 12/02/2020
with an Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: A.L.L. Masonry Construction Co., Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $32,945.01 $32,945.01 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
96 Housing Development Authority File Date: 12/4/2020
Latest Filing – 12/04/2020:
The Actual Total Cost of FY20 Qtr 1, Item# 29 is $740,014.56.
Third Filing - 02/20/2020: FY 20, Qtr 1, Item# 29:
An Emergency Purchase Extension was received on February 20, 2020 requesting an extension for dates starting
12/16/2019 to 06/15/2020 at an additional actual cost of $324,323.70, revising the total estimated cost to
$796,484.70.
Second Filing - 08/13/2019: FY 20, Qtr 1, Item# 29:
An Emergency Purchase Extension was received on August 13, 2018 requesting an extension for dates starting
07/10//2019 to 12/15/2019 at an additional estimated cost of $310,000.00, revising the total estimated cost to
$472,161.00.
Original Filing - 08/13/2019: FY 20, Qtr 1, Item# 29:
The emergency contract is for property management and maintenance services at Lake Shore Plaza. A development
owned by IHDA located at 445 East Ohio Street, Chicago, Illinois. This Emergency Purchase has an expected start
date of 04/11/2019 through 07/09/2019 with an Original Estimated Cost of $162,161.00.
Signed By: Audra Hamernik, Executive Director
Vendor: Related Management Company, LP Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $162,161.00 $796,484.70 $740,014.56 $740,014.56 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
97 Housing Development Authority File Date: 10/30/2020
Second Filing - 10/30/2020:
An Emergency Purchase Extension was received on October 30, 2020 requesting an extension for dates starting
10/21/2020 to 12/31/2020 at an additional estimated cost of $1,927,000.00, revising the total estimated cost to
$3,854,000.00.
Original Filing - 07/28/2020:
As part of the recently passed State of Illinois FY21 budget, IHDA was allocated $396 million of Coronavirus
Relief Funds This is related to the distribution of federal funds given to Illinois to help low income renters and
homeowners who are struggling to make payments due to COVID. These funds will be distributed to those in need
via the newly announced Emergency Rental Assistance Program ("ERA Program") and Emergency Mortgage
Assistance Program ("EMA Program") administered by IHDA. A key stipulation to this allocation is that all of the
money needs to be disbursed by no later than 12/31/2020 or IHDA will have to return any portion that is not used.
The ERA Program and EMA Program are estimated to assist 70,000-80,000 units/homeowners. In order to ensure
IHDA has the adequate amount of staff needed to review applications and do all other necessary work related to the
ERA Program and EMA Program, IHDA needs approximately 150 temporary staff with a required skillset and
level of education in order to successfully complete the job tasks assigned. This Emergency Purchase has an
expected start date of 07/21/2020 through 10/19/2020 with an Original Estimated Cost of $1,927,000.00.
Signed By: Kristin Faust, Executive Director
Vendor: Protiviti Government Services, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 21 2
Federal Cost: $1,927,000.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
98 Housing Development Authority File Date: 10/30/2020
Second Filing - 10/30/2020:
An Emergency Purchase Extension was received on October 30, 2020, revising the original estimated cost to
$3.046,263.04; and, requesting an extension for dates starting 10/22/2020 to 03/31/2021 at an additional estimated
cost of $29,473.60, revising the total estimated cost to $3,075,736.64.
Original Filing - 07/28/2020:
The Illinois Housing Development Authority (“Authority”) intends to use DocuSign to collect application
information for the Emergency Rental Assistance and Emergency Mortgage Assistance programs (“the Programs”).
DocuSign is cloud-based software that IHDA will utilize as a service, and it supports the collection of information,
the uploading and management of documents, and the legal execution of documents satisfying the legal requirements
related to the Programs. It also allows applicants to interact with the system on a variety of platforms including,
computers, tablets, and smartphones. DocuSign is the leading document execution and management software
available today and supports orders of magnitude more volume of processing on a daily basis than IHDA expects to
be generated by the Programs. This Emergency Purchase has an expected start date of 07/23/2020 through
10/21/2020 with an Original Estimated Cost of $1,306,000.00.
Signed By: Kristin Faust, Executive Director
Vendor: Carahsoft Technology Corporation Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 21 2
Federal Cost: $1,306,000.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
99 Chicago State University File Date: 11/13/2020
Latest Filing – 11/13/2020:
The Actual Total Cost of FY17, Qtr 3, Item# 8 is $469,888.43.
Original Filing - 03/16/2017: FY17, Qtr 3, Item# 8:
The University's boiler which affects the main buildings of Chicago State University shut down requiring the
campus to bringing in a temporary rental boiler. The temporary boiler is installed at the Main Heating Plant to
support the only functioning generator that supplies campus heat and hot water to the campus. This Emergency
Purchase has an expected start date of 03/10/2017 through 06/07/2017 with an Original Estimated Cost of
$300,000.00.
Signed By: Cecil Lucy, Interim President
Vendor: Anchor Mechanical Notary Date: 3/10/2017
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $300,000.00 $469,888.43 $469,888.43 21 2
Federal Cost: $0.00 $0.00
100 Chicago State University File Date: 10/30/2020
Second Filing - 10/30/2020:
An Emergency Purchase Extension was received on October 30, 2020 requesting an extension for dates starting
12/06/2020 to 09/06/2021 at an additional estimated cost of $978,000.00, revising the total estimated cost to
$1,304,000.00.
Original Filing - 09/04/2020:
To provide meal service for approximately 153 students, and perhaps staff and faculty. This Emergency Purchase
has an expected start date of 09/07/2020 through 12/05/2020 with an Original Estimated Cost of $326,000.00.
Signed By: Scott Zaldwaynaka, President
Vendor: H&B Catering and Events Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $326,000.00 $1,304,000.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
101 Illinois State University File Date: 11/12/2020
Latest Filing – 11/12/2020:
The Actual Total Cost of FY21, Qtr 1, Item# 47 is $29,990.08.
Original Filing - 07/27/2020:
Illinois State University is experiencing extreme building flooding conditions at Redbird Arena again. Building
flooding has been an issue for years because the lowest “court” floor of Redbird Arena is the lowest point on this
section of the Illinois State University West campus. Work was completed in the Fall of 2019 to increase the
capacity of the storm water drainage system. While this work succeeded in addressing a normal rainfall event, it was
discovered that during a recent significant rain event (+7” on July 15, 2020) the system is exceeding capacity and
rainwater collects at the bottom of the Northeast Lower Level ramp at the entrance doors, passes through the joints
between the doors and jambs, and enters the building all the way across the basketball court floor. Hanson Civil
Engineers was hired to help Illinois State University develop interim measures to prevent storm water from passing
through the lower level entrance doorways into Redbird Arena. Exploratory efforts will include investigating all
quick implementation strategies to prevent further water intrusion in to Redbird Arena. This Emergency Purchase
has an expected start date of 07/27/2020 through 10/25/2020 with an Original Estimated Cost of $30,000.00 using
Reserve Funds.
Signed By: Ernest Olson, Director of Purchasing
Vendor: Hanson Professional Services Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $30,000.00 $29,990.08 $29,990.08 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
102 Illinois State University File Date: 12/7/2020
Latest Filing – 12/07/2020:
The Actual Total Cost of FY21, Qtr 1, Item# 48 is $347,626.73.
Original Filing - 09/03/2020:
Individual sleeping rooms will be provided for each student to be used as quarantine space for 14 days. Meals may
be provided based upon individual and University need. This Emergency Purchase has an expected start date of
09/03/2020 through 11/20/2020 with an Original Estimated Cost of $499,999.00.
Signed By: Ernest Olson, Director of Purchases
Vendor: Snyder Brickyard Hotel LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $499,999.00 $347,626.73 $347,626.73 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
103 Southern Illinois University File Date: 11/13/2020
Latest Filing – 11/09/2020:
The Actual Total Cost of FY18, Qtr 1, Item# 27 is $1,077,398.28.
Original Filing - 07/14/2017
Due to the State’s current fiscal situation, vendors have been unwilling to extend financing to State Agencies and
Universities. IPHEC’s quarterly bid process has been placed on hold until such a time that a consistent level of
State appropriation can be achieved. The University reached out to several banks and third-party vendors, including
those that consistently respond to IPHEC quarterly bids, and they all passed on the financing of this equipment
with most citing the state budget impasse. Finding a right fit for financing levels, with favorable financing terms has
become extremely difficult. AFC Financial Services LLC has agreed to finance the planes at a reasonable rate for the
seven (7) year term to accommodate the aviation program’s budget/finance responsibility. The SIU Aviation
Department sought a sole source award, K20613600021S17, awarded on 6/6/17 for the purchase of three Piper
Arrow III planes. The planes are urgently needed to meet the complex aircraft requirement for the Commercial Pilot
and CFI curriculum which require planes with retractable landing gear. The Piper Arrow is the only aircraft that
meets these requirements currently in production. The retractable landing gear on the University’s existing planes
has experienced malfunction and is creating safety concerns. If this request is not approved, the SIU Aviation
Department will be unable to purchase these planes and may be forced to discontinue offering the Commercial Pilot
and CFI certification. This Emergency Purchase has an expected start date of 07/10/2017 through 03/31/2025 with
an Original Estimated Cost of $1,077,398.28.
Signed By: Debbie Abell, Director of Procurement Services
Vendor: AFC Financial Services, LLC Notary Date: 7/10/2017
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,077,398.28 $1,077,398.28 $1,077,398.28 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
104 University of Illinois File Date: 11/13/2020
Latest Filing – 11/13/2020:
The Actual Total Cost of FY17, Qtr 1, Item# 25 is $18,778,528.00.
Original Filing - 08/03/2016:
Given the uncertainty of the financial market (which resulted in higher bond prices and lower interest rates) resulting
from Britain's exit from the European Union, the immediate sale of the COP Series 2016 certificates is needed in
order to refund the 2004 certificates at the lowest fixed rate, before the financial market recovers. The University is
currently paying approximately $8,600 per week in increased costs on the variable rate certificates over the
expected index. This trading differential will be mitigated when the certificates are changed to a fixed rate mode.
Moreover, additional credit rating downgrades of the University's credit by the rating agencies may result in
immediate requirement to terminate the swap agreement and pay a swap termination fee of approximately $9.8
million. The quantified risk is substantial compared to the estimated takedown of the sale of fixed rate certificates,
estimated at $430,000. The Emergency Quick Purchase is for negotiated sale of certificates with Morgan Stanley &
Co. LLC. This Emergency Purchase has an expected start date of 07/26/2016 through 10/23/2016 with an Original
Estimated Cost of $15,241,637.50.
Signed By: Bradley Henson, Interim Director
Vendor: Morgan Stanley & Co. LLC Notary Date: 7/26/2016
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $15,241,637.50 $18,778,528.00 $18,778,528.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
105 University of Illinois File Date: 11/5/2020
Latest Filing – 11/05/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 48 is $3,777,582.25.
Original Filing - 03/13/2020:
March 9, 2020, Governor Pritzker issued a disaster proclamation related to the COVID-19 situation. The
University of Illinois Hospital and Clinics are preparing for both an increase in patients requiring testing and/or
treatment for the COVID-19 virus as well as potential significant loss of employed staff due to illness. Our
emergency response plan has been activated and various efforts are underway to address this crisis. In addition, the
hospital is currently in negotiations with our labor unions, we need agency capacity in the event of any work
stoppages and the Epic implementation. Cross Country will be providing the following temporary clinical and non-
clinical staff services: A source of temporary clinical and non-clinical staff to support the emergency operations of
the Hospital & Clinics related to Governor Pritzker's disaster declaration regarding Covid-19. To provide a source of
temporary clinical and non-clinical staff to support the emergency operations of the Hospital & Clinics related to
Epic implementation plan and budget, to backfill existing positions as our staff undergo Epic training between
March and May 2020. Temporary staffing while we are currently in negotiations with our labor unions, we need
agency capacity in the event of any work stoppages. This Emergency Purchase has an expected start date of
03/09/2020 through 06/07/2020 with an Original Estimated Cost of $20,000,000.00.
Signed By: Debra Matlock, Director of Purchasing
Vendor: Cross Country Staffing, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $20,000,000.00 $3,777,582.25 $3,777,582.25 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
106 University of Illinois File Date: 11/16/2020
Latest Filing – 11/16/2020:
The Actual Total Cost of FY20, Qtr 4, Item# 39 is $254,075.00.
Original Filing - 05/20/2020:
Sunrise Hitek Group, LLC will be providing custom COVID-19 signage, installation and recommending best
practices for re-opening of campus buildings. The signage will be used to direct student/staff/faculty foot-traffic
patterns to encourage social distancing and reduce the crossing of walking paths in buildings, mark the locations
where hand sanitizer is available, direct people to the locations where face masks will be issued, etc. This
Emergency Purchase has an expected start date of 05/20/2020 through 08/18/2020 with an Original Estimated Cost
of $139,512.00.
Signed By: Debra Matlock, Director of Purchasing
Vendor: Sunrise Hitek Group, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $139,512.00 $254,075.00 $254,075.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
107 University of Illinois File Date: 11/12/2020
Latest Filing – 11/12/2020:
The Actual Total Cost of FY20, Qtr 4, Item# 45 is $102,597.00.
Original Filing - 06/17/2020:
Earthwise Environmental knowledge, performance and reliability is why we selected them to perform quality
analysis on potable water sources throughout the 18 eastside campus buildings. Due to COVID-19 the buildings
have not been fully occupied for over three months. Facilities Management is taking all safety steps to reopen the
buildings. Legionella and lead leeching is a necessary test to confirm we are operating the buildings domestic water in
a safe and best practice manner. Earthwise Environmental will conduct twice monthly testing services for 18
campus buildings. Analysis includes legionella, total coliform, temperature, free and total chlorine levels. Acceptable
test results must be reached before buildings can reopen. This Emergency Purchase has an expected start date of
06/11/2020 through 09/09/2020 with an Original Estimated Cost of $120,000.00.
Signed By: Debra Matlock, Director of Purchasing
Vendor: Earthwise Environmental Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $120,000.00 $102,597.00 $102,597.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
108 University of Illinois File Date: 10/22/2020
Latest Filing – 10/22/2020:
The Actual Total Cost of FY20, Qtr 4, Item# 47 is $109,785.00.
Original Filing - 06/17/2020:
Global Water Technology knowledge, performance and reliability is why we selected them to perform quality
analysis on potable water sources throughout the 17 eastside campus buildings. Due to COVID-19 the buildings
have not been fully occupied for over three months. The decreased water usage can create many challenges in the
potable water system. Facilities Management is taking all safety steps to reopen the buildings. Legionella and lead
leeching is a necessary test to confirm we are operating the buildings domestic water in a safe and best practice
manner. Global Water Technology will be conducting legionella water testing at 17 UIC East campus buildings. The
first round includes legionella, total coliform, temperature, free and total chlorine analysis. The second round; 51 hot
water sites for legionella, and 51 cold water sites for total coliform, free and total chlorine analysis. This
Emergency Purchase has an expected start date of 06/10/2020 through 09/08/2020 with an Original Estimated Cost
of $120,000.00.
Signed By: Debra Matlock, Director of Purchasing
Vendor: Global Water Technology, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $120,000.00 $109,785.00 $109,785.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
109 University of Illinois File Date: 12/10/2020
Latest Filing – 12/10/2020:
The Actual Total Cost of FY20, Qtr 4, Item# 48 is $205,980.00.
Second Filing - 09/02/2020:
On September 2, 2020, an Emergency Purchase Extension reporting an extension for dates starting 09/15/2020 to
11/21/2020 at an additional estimated cost of $0.00, keeping the estimated cost at $196,810.00.
Original Filing - 06/18/2020:
Covid-19 Testing tents, floors and fencing for various testing locations around the Urbana-Champaign campus. This
Emergency Purchase has an expected start date of 06/16/2020 through 09/14/2020 with an Original Estimated Cost
of $196,810.00.
Signed By: Aaron Finder, Assistant Director of Purchasing
Vendor: Blue Peak Tents Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $196,810.00 $205,980.00 $205,980.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
110 University of Illinois File Date: 11/9/2020
Latest Filing – 11/09/2020:
The Actual Total Cost of FY21, Qtr 1, Item# 50 is $112,158.00.
Original Filing - 07/08/2020:
Creative Bus Sales was selected because there were the only source available that had the ability to procure the
systems with a less than 6 month lead time. We need the decontamination systems before the fall semester. This
Emergency request is part of our response measures to the COVID-19 crisis, and the vehicle decontamination
systems selected will aid us in our recovery process by mitigating risk of COVID-19 as we re-establish transit
operations back to campus. The systems are effective and more efficient than the manual applications of chemical
disinfectants. The vendor will provide six (6) full decontamination systems. The AeroClave room decontamination
system includes the portable applicator, hand sprayer, remote head tripod, vital oxide disinfectant solution, data
logging software with technical and equipment support. This Emergency Purchase has an expected start date of
07/15/2020 through 10/13/2020 with an Original Estimated Cost of $112,158.00.
Signed By: Debra Matlock, Director of Purchasing
Vendor: Creative Bus Sales Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $112,158.00 $112,158.00 $112,158.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
111 University of Illinois File Date: 12/18/2020
Latest Filing – 12/18/2020:
The Actual Total Cost of FY21, Qtr 1, Item# 52 is $125,776.00.
Original Filing - 07/16/2020:
Nitrile gloves of various sizes in support of the COVID-19 recovery/return to Campus. This Emergency Purchase
has an expected start date of 07/14/2020 through 10/13/2020 with an Original Estimated Cost of $150,000.00.
Signed By: Debra Matlock, Director of Purchasing
Vendor: Lyons View Manufacturing Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $150,000.00 $125,776.00 $125,776.00 21 2
Federal Cost: $0.00 $0.00
112 University of Illinois File Date: 11/24/2020
Latest Filing – 11/24/2020:
The Actual Total Cost of FY21, Qtr 1, Item# 53 is $140,140.00.
Original Filing - 07/23/2020:
Nitrile gloves of various sizes in support of the COVID-19 recovery/return to Campus. This Emergency Purchase
has an expected start date of 07/16/2020 through 10/14/2020 with an Original Estimated Cost of $150,000.00.
Signed By: Debra Matlock, Director of Purchasing
Vendor: Integrating Green Technologies Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $150,000.00 $140,140.00 $140,140.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
113 University of Illinois File Date: 11/5/2020
Latest Filing – 11/05/2020:
The Actual Total Cost of FY21, Qtr 1, Item# 54 is $680,400.00.
Original Filing - 07/27/2020:
Fisher Scientific supplies regents for testing patients for COVID-19. The kit is used with ribonucleic acid (RNA a
nucleic acid present in all living cells) a specimen is extracted from the patient through their upper respiratory (such
as nasopharyngeal, oropharyngeal, nasal, and mid-turbinate swabs, and nasopharyngeal aspirate) and
bronchoalveolar lavage (BAL) suspected of COVID-19 by their healthcare provider. This Emergency Purchase has
an expected start date of 07/27/2020 through 10/24/2020 with an Original Estimated Cost of $990,000.00 using Self
Supporting Funds.
Signed By: Debra Matlock, Director of Purchasing
Vendor: Fisher Scientific Company, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $990,000.00 $680,400.00 $680,400.00 21 2
Federal Cost: $0.00 $0.00
114 University of Illinois File Date: 11/9/2020
Latest Filing – 11/09/2020:
The Actual Total Cost of FY21, Qtr 1, Item# 55 is $192,898.00.
Original Filing - 07/30/2020:
ComEd will be providing engineering analysis and securing production for the steel cable they need to buy for re-
routing their distribution line, surveying the existing utility locations and a re-pull of main electrical feeder
underneath Buildings 607 and 608. This Emergency Purchase has an expected start date of 07/28/2019 through
10/26/2020 with an Original Estimated Cost of $192,898.00, using OVCAS Project Plant Funds.
Signed By: Debra Matlock, Director of Purchasing
Vendor: ComEd - Chicago North Office Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $192,898.00 $192,898.00 $192,898.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
115 University of Illinois File Date: 11/9/2020
Latest Filing – 11/09/2020:
The Actual Total Cost of FY21, Qtr 1, Item# 56 is $340,015.00.
Original Filing - 08/03/2020:
Custom Design and Construction of Gerling 53’ Mobile Laboratory Trailer needed as part of the Shield T-3 Project
(mobile COVID testing), a collaboration between the U of I system office, the State of Illinois and the Grainger
College of Engineering. Estimated delivery 45 days. This Emergency Purchase is a one time purchase, with an
Original Estimated Cost of $345,700.00.
Signed By: Aaron Finder, Assistant Director of Purchasing
Vendor: Gerling & Associates, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $345,700.00 $340,015.00 $340,015.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020
116 University of Illinois File Date: 11/10/2020
Third Filing - 11/25/2020:
An Emergency Purchase Extension was received on November 25, 2020 requesting an extension until 01/22/2021
revising the total estimated cost to $448,577.00.
Second Filing - 11/10/2020:
An Emergency Purchase Extension was received on November 11, 2020 requesting an extension for dates starting
12/02/2020 to 01/15/2021 at an additional estimated cost of $242,981.00, revising the total estimated cost to
$420,843.00.
Original Filing - 09/09/2020:
On August 3,2020, we were advised by Johnson Lasky Kindelin Architects field team that a number of unsafe
conditions were observed during their work evaluating the building envelope of the College of Medicine East Tower
(Building 910), located at 808 Swoon Street. The work was being done as part of a campus initiative to inspect
structures over 80 feet tall. On August 4, the consultant was requested to work with their contractor, Berglund
Construction, who was already providing scaffolding for access to the building exterior, to budget two approaches
to solving the problem. The first would be to provide protection for pedestrians and others in the area from falling
debris and a temporary stabilization of the facade. We would expect the temporary repair to last approximately five
years. The second would be to, as before, protect the area and any people near it, but to provide a more permanent
repair. Because of budgetary constraints, we will be stabilizing the building envelope on a temporary basis, as
anticipated in the proposal, and do more permanent repairs using the RFQ and competitive bid process in the
future. The building continues to exhibit displaced and loose masonry, including some sizable stone elements that, if
left in its current condition, will continue to deteriorate over time, increasing the instability of the structure. This
emergency purchase is necessary to maintain operations and ongoing laboratory research to protect university
property, students, and staff, and prevent further damage to the structure, building systems and the general public.
This Emergency Purchase has an expected start date of 09/10/2020 through 12/01/2020 with an Original Estimated
Cost of $177,862.00.
Signed By: Chris Rogan, Associate Director
Vendor: Johnson Lasky Kindelin Architects Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $177,862.00 $448,577.00 $0.00 $0.00 21 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2020 through December 31, 2020