LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
1 Auditor General, Office of the File Date: 3/3/2021
Original Filing - 03/02/2021:
The timing of the release of the 2020 Compliance Supplement and Compliance Supplement Addendum delayed
our ability to fully assess the impact on our major programs and extent of testing necessary to comply with
Single Audit requirements under the Uniform Guidance. Significant additional moneys received and programs not
contemplated at the time of contracting necessitate this amendment to ensure compliance with Single Audit
requirements is properly assessed. A fair and reasonable price was negotiated with KPMG LLP, who has
experience with the Single Audit engagements and who also has staff currently performing Single Audit
fieldwork. The staff performing fieldwork have the expertise to perform the additional testing required by the
Coronavirus Relief Fund and various federal pandemic assistance programs, including PUA, FPUC, and PEUC,
and can perform the work within the necessary timeframe to avoid serious disruption in OAG audit services.
This Emergency Purchase has an expected start date of 03/04/2021 through 06/30/2021 with an Actual Cost of
$142,100.00.
Signed By: Jane Clark, Director of Financial/Compliance Audits
Vendor: KPMG LLP Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $142,100.00 $142,100.00 $142,100.00 21 3
Federal $0.00 $0.00
2 Central Management Services, Department of File Date: 2/16/2021
Original Filing - 02/16/2021:
Vendor will supply janitorial services at the James R. Thompson Center. This Emergency Purchase has an
expected start date of 01/15/2021 through 04/15/2021 with an Original Estimated Cost of $86,116.00.
Signed By: Rick Rogers, Strategic Sourcing Manager
Vendor: Eco Clean Maintenance, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $86,116.00 $0.00 $0.00 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
3 Innovation & Technology, Department of File Date: 3/18/2021
Original Filing -03/18/2021:
Beyond Trust software is being used to provide access and support to employees working remotely due to
COVID19. Without this purchase, State employee's will be unable to work from their remote work locations and
DoIT and ISP technicians will be unable to provide critical remote support to remote and in-office employees.
This Emergency Purchase has an expected start date of 03/15/2021 through 06/12/2021 with an Actual Cost of
$625,000.00.
Signed By: Dante Watson, Agency Procurement Officer
Vendor: CDW Government Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $625,000.00 $625,000.00 $625,000.00 21 3
Federal $0.00 $0.00
4 Innovation & Technology, Department of File Date: 3/23/2021
Original Filing - 03/23/2021:
This is used for our server hardware procurements and supports many different projects for the different
agencies. This is also a state wide master that other state entities orders off of. Hpe is the brand specific
technology to match out existing environments. This Emergency Purchase has an expected start date of
03/24/2021 through 06/21/2021 with an Original Estimated Cost of $1,000,000.00.
Signed By: Dante Watson, Agency Procurement Officer
Vendor: Hewlett Packard Enterprise Company Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,000,000.00 $0.00 $0.00 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
5 Innovation & Technology, Department of File Date: 3/24/2021
Original Filing - 03/24/2021:
For a Software platform to monitor, troubleshoot, inventory and alert on network elements and alert based on
SNMP, syslog and other remote telemetry. Network monitoring and configuration management systems are
required by state and federal audits. The current system must be replaced due to catastrophic compromise by a
foreign state and DoIT must move away from it for security concerns. This Emergency Purchase has an
expected start date of 03/22/2021 through 06/19/2021 with an Original Estimated Cost of $112,072.00.
Signed By: Dante Watson, Agency Procurement Officer
Vendor: ZOHO Corporation - Manage Engine Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $112,072.00 $0.00 $0.00 21 3
Federal $0.00 $0.00
6 Innovation & Technology, Department of File Date: 3/29/2021
Original Filing - 3/29/2021:
The state needs to continue statewide contract coverage for legacy micro Focus product licensing, licensing
subscription, maintenance/ support and service for governmental units and qualified not-for-profit agencies that
depend on not having a lapse in coverage. This Emergency Purchase has an expected start date of 03/24/2021
through 06/20/2021 with an Original Estimated Cost of $2,211,415.40.
Signed By: Dante Watson, Agency Procurement Officer
Vendor: Mirco Focus Government Solutions LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $2,211,415.40 $0.00 $0.00 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
7 Natural Resources, Department of File Date: 1/4/2021
Original Filing - 01/04/2021:
IDNR executed a small purchase contract with a small business vendor, Adam's Trade and Services, Inc., for
the replacement of 2 shower building roofs at Kickapoo State Park. The scope of work required the removal of
the existing asphalt roofing system, including the tongue and groove decking, and installation of a new metal
roofing system on both buildings. This Emergency Purchase has an expected start date of 01/04/2021 through
04/03/2021 with an Original Estimated Cost of $118,000.00.
Signed By: Craig Foxall, APO
Vendor: Adam's Trade & Services, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $118,000.00 $0.00 $0.00 21 3
Federal $0.00 $0.00
8 Corrections, Department of File Date: 1/11/2021
Original Filing - 01/11/2021:
The vendor is able to provide the immediate shipment of milk and juice that is needed to prevent disruption of
statewide meal services provided by the Illinois Department of Corrections. This Emergency Purchase has an
expected start date of 01/11/2021 through 04/10/2021 with an Original Estimated Cost of $1,021,250.00.
Signed By: Jacenta Wilson, APO
Vendor: MJ Kellner Company, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,021,250.00 $0.00 $0.00 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
9 Corrections, Department of File Date: 1/19/2021
Original Filing - 01/19/2021:
Vendor will provide pancakes and waffles to ICI over the term of the agreement. This Emergency Purchase has
an expected start date of 01/13/2021 through 04/12/2021 with an Original Estimated Cost of $107,265.30.
Signed By: Justin Weigler, Procurement Liaison
Vendor: MJ Kellner, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $107,265.30 $0.00 $0.00 21 3
Federal $0.00 $0.00
10 Corrections, Department of File Date: 1/19/2021
Original Filing - 01/19/2021:
Vendor will provide mechanically separated chicken (MSC) to ICI over the term of the agreement. This
Emergency Purchase has an expected start date of 01/13/2021 through 04/12/2021 with an Original Estimated
Cost of $210,880.00.
Signed By: Justin Weigler, Procurement Liaison
Vendor: Good Source Solutions Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $210,880.00 $0.00 $0.00 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
11 Corrections, Department of File Date: 2/16/2021
Original Filing - 02/16/2021:
Vendor will provide Non-Fat Dry Milk to ICI over the term of the agreement. This Emergency Purchase has an
expected start date of 02/09/2021 through 05/08/2021 with an Original Estimated Cost of $547,300.00.
Signed By: Justin Weigler, Procurement Liaison
Vendor: Bianchi Milling Enterprises Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $547,300.00 $0.00 $0.00 21 3
Federal $0.00 $0.00
12 Corrections, Department of File Date: 2/26/2021
Original Filing - 02/26/2021:
The Vendor will provide weekly cookie deliveries to the agency due to the closure of the Illinois Correctional
Industries Bakery due to COVID-19. This Emergency Purchase has an expected start date of 02/26/2021
through 05/27/2021 with an Original Estimated Cost of $119,410.20.
Signed By: Jacenta Wilson, APO
Vendor: MJ Kellner Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $119,410.20 $0.00 $0.00 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
13 Corrections, Department of File Date: 3/22/2021
Original Filing - 03/22/2021:
ICI will be procuring items that are produced at ICI - Western. These items will be used to fulfill obligations to
customers. Items will include but not limited to: Chicken Breast Fillets, Turkey Ham, Chicken Deli Meat, Fish
Portions, Pulled Chicken, and Chicken Patties. This Emergency Purchase has an expected start date of
03/17/2021 through 06/14/2021 with an Original Estimated Cost of $1,604,422.00.
Signed By: Justin Weigler, Procurement Liaison
Vendor: Good Source Solutions, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,604,422.00 $0.00 $0.00 21 3
Federal $0.00 $0.00
14 Employment Security, Department of File Date: 3/4/2021
Original Filing - 03/04/2021:
IDES is seeking payment for the costs of the unfunded debit cards. During the 11-month period from 3/1/2020
to 1/31/2021 there were 2,323,051 unfunded debit cards issued and IDES assumes the same rate of issuance of
debit cards going forward. IDES has determined that the number of debit cards issued in the future will be
reduced by 85% by implementing various automated vetting procedures. However, until those procedures are put
in place IDES is in the need of funding to pay the vendor for the unfunded debit cards which includes the
vendor's cost for creating the cards as well as the cost for mailing the cards to the claimant In the event IDES is
unable to obtain funding for the unfunded debit cards the vendor may refuse to sign the contract leaving IDES
without the ability to provide those claimants without bank accounts with a secure delivery method for their
benefits. This Emergency Purchase has an expected start date of 03/02/2021 through 06/01/2021 with an
Original Estimated Cost of $866,000.01.
Signed By: Kristin Richards, Director
Vendor: Key Bank Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $866,000.01 $0.00 $0.00 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
15 Human Services, Department of File Date: 1/26/2021
Original Filing - 01/26/2021:
90 day supply coal purchased by approximately 25 ton truckloads. Coal is critical for Choate and Murray to
provide heat and electricity to our facilities. Both centers are at critically low levels due to the contract holder's
bankruptcy. A competitive solicitation is being prepared to secure a new contract for coal and will hopefully be
completed before our current supply is exhausted. This Emergency Purchase has an expected start date of
12/30/2020 through 03/31/2021 with an Original Estimated Cost of $415,400.00.
Signed By: Jean Sandstrom, Procurement Officer
Vendor: Knight Hawk LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $415,400.00 $0.00 $0.00 21 3
Federal $0.00 $0.00
16 Human Services, Department of File Date: 1/26/2021
Original Filing - 01/26/2021:
The Department of Human Services used them for large file transfers, moves, and other projects when the scope
of work is too large for our Maintenance Equipment Operators to perform. Since the onset of the pandemic,
DHS has relied heavily on the transport of PPE throughout the State. This Emergency Purchase has an expected
start date of 01/11/2021 through 04/11/2021 with an Original Estimated Cost of $150,000.00.
Signed By: Jean Sandstrom, Procurement Officer
Vendor: Bloomington Moving Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $150,000.00 $0.00 $0.00 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
17 Human Services, Department of File Date: 1/26/2021
Original Filing - 01/26/2021:
The Department of Human Services used them for large file transfers, moves, and other projects when the scope
of work is too large for our Maintenance Equipment Operators to perform. Since the onset of the pandemic,
DHS has relied heavily on the transport of PPE throughout the State. This Emergency Purchase has an expected
start date of 01/11/2021 through 04/11/2021 with an Original Estimated Cost of $150,000.00.
Signed By: Jean Sandstrom, Procurement Officer
Vendor: Midwest Moving & Storage, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $150,000.00 $0.00 $0.00 21 3
Federal $0.00 $0.00
18 Military Affairs, Department of File Date: 1/15/2021
Latest Filing - 03/12/2021:
An Actual Total Cost of $40,351.20 was reported in the same filing quarter.
Original Filing - 01/15/2021:
Breakfast, lunch and dinner for approximately 250 soldiers lodging at Camp Lincoln. State Active Duty mission
starting Friday, January 15 with expected completion Thursday, January 21. Meals are below the daily state per
diem allowance. This Emergency Purchase has an expected start date of 01/15/2021 through 01/21/2021 with an
Original Estimated Cost of $35,400.00.
Signed By: Leesa Seitz, Agency Procurement Officer
Vendor: Nelson's Catering Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $35,400.00 $40,351.20 $40,351.20 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
19 Military Affairs, Department of File Date: 1/19/2021
Original Filing - 01/19/2021:
Damage from a car accident to the perimeter fence is a security breach to our IL National Guard Peoria base.
Vendor to remove damaged fence and gate then replace the damaged fence and gate with new materials to
secure the perimeter. After vendor replaces damaged gate with new, they will troubleshoot any additional
electronic damage. This includes labor, materials and freight costs. This Emergency Purchase has an expected
start date of 01/15/2021 through 04/16/2021 with an Original Estimated Cost of $30,078.62.
Signed By: Logan Lehman, Procurement Executive I
Vendor: Hohulin Fence Company Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $30,078.62 $0.00 $0.00 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
20 Public Health, Department of File Date: 2/16/2021
Original Filing - 02/16/2021:
EMResource is a vendor-hosted patient tracking system used to monitor hospital capabilities and designations,
current status, and resource location and availability, using information entered by hospital personnel based at
facilities throughout Illinois. It supports critical hospital resource allocation decisions by providing an up-to-date
picture of resource availability relative to capacity. Such information is vital during mass casualty incidents and
similar emergency/disaster situations, large planned events, and other contexts such as hospital evacuations.
EMTrack is a patient tracking system used to track patient identity, location, and status during mass casualty
incidents and similar emergency/disaster situations, large planned events, and other contexts in which normal
patterns of seeking and delivering healthcare have been compromised. Patient status and location are updated in
EMResource in real time by first responders and hospital personnel and the resulting information then becomes
immediately available in summary form for use by incident command, emergency operations center personal, and
others in a leadership and/or advisory role during a response. This Emergency Purchase has an expected start
date of 02/15/2021 through 05/15/2021 with an Original Estimated Cost of $64,403.01.
Signed By: Andrew Friend, Deputy Director
Vendor: ESI Acquisitions, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $64,403.01 $0.00 $0.00 21 3
Federal $0.00 $0.00
21 State Police, Illinois File Date: 3/11/2021
Original Filing - 03/11/2021:
ISP intends to do an Emergency Procurement to purchase FOID/CCL Card Stock for the Illinois State Police
Firearm Services Bureau. This Emergency Purchase has an expected start date of 03/12/2021 through
06/09/2021 with an Original Estimated Cost of $222,857.18.
Signed By: Debra Logan, Agency Procurement Officer
Vendor: Retrieval Business Systems, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $222,857.18 $0.00 $0.00 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
22 Capital Development Board File Date: 1/7/2021
Second Filing - 02/17/2021:
An Emergency Purchase Extension was received on February 17, 2021 requesting an extension for dates starting
03/18/2021 to 06/30/2021. The extension expenditure is not assessed and will be charged for time only.
Original Filing - 01/07/2021:
The scope of work provides for the installation of new packaged lift stations at Allen Branch, Apache,
Administration Building and at Cottage 1. Additionally, the Illini lift station will be replaced or eliminated if the
existing gravity sewers will allow it to be removed. The Cottage 2 and CSA lift station will be rehabilitated with
new pumps and controls. The existing Imhoff system (at the Admin./Maintenance buildings) will be abandoned
and removed. The sewer that went to the Imhoff system will be rerouted to the Administration lift station. This
Emergency Purchase has an expected start date of 01/04/2021 through 04/03/2021 with an Original Estimated
Cost of $800,000.00.
Signed By: Chris Miles, Executive II
Vendor: Lake Contracting, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $800,000.00 $0.00 $0.00 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
23 Capital Development Board File Date: 1/7/2021
Second Filing - 02/17/2021:
An Emergency Purchase Extension was received on February 17, 2021 requesting an extension for dates starting
03/18/2021 to 07/31/2021. The extension expenditure is not assessed and will be charged for time only.
Original Filing - 01/07/2021:
The scope of work provides for a written assessment of the Carriage House roof and interior damage caused by
water infiltration to include cost estimates, and recommendations on immediate needs to prevent further loss or
damage and to prevent the threat to public safety. Additionally, the scope of work includes expedited design
services for the replacement of the Carriage House roof to include gutters, flashing, downspouts, and any other
agreed upon but necessary ancillary components. Design services also include limited repairs to interior
finishes/systems damaged by water infiltration. Historical preservation and asbestos testing and abatement may
be required. This Emergency Purchase has an expected start date of 01/07/2021 through 04/06/2021 with an
Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: Vinci/Hamp Architects, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
24 Capital Development Board File Date: 2/16/2021
Second Filing - 03/29/2021:
An Emergency Purchase Extension was received in the same filing quarter, on March 29, 2021, requesting an
extension for dates starting 01/27/2021 to 09/30/2021. The extension expenditure is not assessed and will be
charged for time only.
Original Filing - 02/16/2021:
The scope of services provides for a written assessment, to include recommendations and cost estimates, as
well as design services to replace the roof, provide mold remediation and repair work to interior damage caused
by water infiltration if deemed critical. Also, the scope of services provides for immediate temporary repairs to
the roof, to be followed by the replacement of the roof and all ancillary components as designed by the
Architect/Engineer of record. Additionally, the scope of work may include mold remediation, and repair work to
interior damage caused by water infiltration if deemed critical. Incorporated documents include the March 2009
Standard Documents for Construction & Supplement, and the design and specifications provided by the
Architect/Engineer of record. This Emergency Purchase has an expected start date of 02/16/2021 through
05/16/2021 with an Original Estimated Cost of $100,000.00 for Bailey Edward Design, Inc.; and, $300,000.00
for Laverdiere Construction, Inc..
Signed By: Chris Miles, Executive II
Vendor: Bailey Edward Design, Inc. and Laverdiere Construction, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $400,000.00 $0.00 $0.00 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
25 Capital Development Board File Date: 2/16/2021
Original Filing - 02/16/2021:
The scope of services provides for building-out the unoccupied third floor areas in the old State Journal Register
Building. The work includes demolishing interior partitions and constructing new partitions, doors, ceilings and
finishes, tuck-pointing, terra cotta restoration, new roof, new restrooms, heating, ventilating and air conditioning,
new lighting, power, alarm and telecom as designed by the Architect/Engineer of record and approved by CDB.
This Emergency Purchase has an expected start date of 02/11/2021 through 05/11/2021 with an Original
Estimated Cost of $1,840,000.00.
Signed By: Chris Miles, Executive II
Vendor: P.J. Hoerr, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,840,000.00 $0.00 $0.00 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
26 Environmental Protection Agency File Date: 1/4/2021
Original Filing - 01/04/2021:
As delegated by the Governor's Office, IEPA must procure a vendor to assess the financial condition of Exelon
Corporation's Illinois nuclear fleet. The outside expert/entity must have the technical, staff, and financial
capability, along with the substantive energy background and knowledge, to assess Exelon's financial information
and the viability of its fleet. IEPA does not have in-house experts capable of conducting this in-depth analysis.
The time frame for this analysis is such that IEPA cannot competitively procure these services and allow the
vendor enough time to complete the analysis. This complex financial analysis is needed in order to enable the
IEPA and other state agencies, the Governor's Office, and the legislature to take quick action within the
legislature's scheduled legislative session days and prior to Exelon Corporation's publicly-stated timeline to close
two Illinois nuclear plants. 54% of Illinois' electricity is generated by Exelon's nuclear power plants, and with
Exelon's announcement that it will retire its Dresden and Byron generating stations in 2021,the State has
concerns that the generation gap will be filled by dirty energy, namely fossil fuels. In order to advance the state's
clean energy goals, IEPA and the Governor's Office are assessing how and over what period of time to meet
clean energy targets, which requires understanding the schedule of statewide plant closures, including Exelon's
plants. The announced closures of a large percentage of Illinois' electric generation would have a substantial
impact on the state budget and electric reliability for Illinois residents. Thus, auditing Exelon's books will help
determine how to rapidly deploy renewable energy without compromising affordable or reliable electricity. This
Emergency Purchase has an expected start date of 01/04/2021 through 04/03/2021 with an Original Estimated
Cost of $215,000.00.
Signed By: Monique Wantland, APO
Vendor: Synapse Energy Economics, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $215,000.00 $0.00 $0.00 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
27 Toll Highway Authority, Illinois State File Date: 2/27/2021
Original Filing - 02/27/2021:
This emergency procurement provided a source from Thelen Materials of roadway abrasives which are an
integral part of the Tollway's snow and ice-control operation. Roadway abrasives are used to break up packed
snow and ice and provide road traction, especially in frigid weather when rock salt is not as effective. The recent
repeated occurrences of snowstorms with extremely cold temperatures led to higher usage of this product than
initially anticipated. Without a source, the Tollway would not have been able to ensure safety for its motoring
public. This Emergency Purchase has an expected start date of 02/16/2021 through 05/17/2021 with an Original
Estimated Cost of $103,957.50.
Signed By: Eric Occomy, Chief of Contract Services-APO
Vendor: Thelen Materials LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $103,957.50 $0.00 $0.00 21 3
Federal $0.00 $0.00
28 University of Illinois File Date: 3/3/2021
Original Filing - 03/03/2021:
Gordon Flesch Company will continue to provide campus-wide print and electronic document management
rental system through strategic placement of multi-function devices/copiers and printers throughout the
University, as well as support our enterprise content management/document management solution which
integrates with the printer/copier infrastructure. This Emergency Purchase has an expected start date of
03/03/2021 through 05/29/2021 with an Original Estimated Cost of $975,000.00.
Signed By: Debra Matlock, Executive Director, UIC Purchasing
Vendor: Gordon Flesch Company Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $975,000.00 $0.00 $0.00 21 3
Federal $0.00 $0.00
Updates
To
Previously Filed
Emergency Purchases
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
29 Natural Resources, Department of File Date: 2/9/2021
Second Filing - 02/09/2021: FY21, Qtr 2, Item# 6:
On February , an Emergency Purchase Extension was received reporting an extension for dates starting
02/11/2021 to 08/11/2020 at an additional estimated cost of $0.00, keeping the estimated cost at $0.00.
Original Filing - 11/16/2020: FY21, Qtr 2, Item# 6:
The Illinois Department of Natural Resources (IDNR) requires emergency concession services to operate and
maintain the two level underground parking facility located beneath the Old State Capital Historic Site while a
formal solicitation can be prepared.
The Concessionaire will operate the parking facility from 7:00 AM to 7:00
PM Monday through Friday and from 7:00 AM to 6:00 PM on Saturdays and have to option to operate on
Sunday's. This Emergency Purchase has an expected start date of 11/16/2020 through 02/10/2021 with an
Original Estimated Cost of $0.00 ($105,000 value).
Signed By: Craig Foxall, APO
Vendor: James M. McCann dba Uptown Garages Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
30 Natural Resources, Department of File Date: 1/28/2021
Second Filing - 01/28/2021: FY21, Qtr 2, Item# 7:
An Emergency Purchase Extension was received on January 28, 2021, requesting an extension for dates starting
02/14/202 to 06/30/2021 at an additional estimated cost of $0.00, keeping the estimated cost at $47,312.00.
Original Filing - 11/19/2020: FY21, Qtr 2, Item# 7:
The Buffalo Rock Shelter & Flush Building Roofing Replacement project was already underway with contractor
Filotto Roofing, Inc. who has already begun work on this specific project under a contract with IDNR when
work was stopped. On November 9, 2020 while working on the project, it was discovered that the contract with
Filotto Roofing Inc. had expired on September 30, 2020. Work was stopped immediately in order to resolve the
contract/procurement issue. It was determined that Filotto Roofing had completed approximately 60% of the
work outside of a contract (value $70,968).
Filotto Roofing, Inc. is currently mobilized on-site, has already
procured and staged the necessary materials for this project on-site, and has demonstrated expertise and specific
knowledge regarding this particular roofing replacement project. Filotto Roofing Inc. is best able to move this
project forward without lengthy investigations of ongoing work processes (as they were responsible for the
ongoing work as previously bid). To reduce risk of having an idle, unsecured construction site in a public area
and imminent damage to the shelter and flush toilet building due to inclement winter weather to a compromised
roofing system, we recommend moving this project forward with the previously approved Contractor.
Furthermore, replacement of the roofs was anticipated to be completed in a short construction window at a
secured construction site. With the construction site idle, IDNR staff are concerned about the safety of the
public around the structures, now an unsecured construction site (risks include falling materials, catastrophic
failure of the roofs, exposed rebar, and other construction risks). This Emergency Purchase has an expected
start date of 11/16/2020 through 02/13/2021 with an Original Estimated Cost of $47,312.00.
Signed By: Erick Huck, Manager, Division of Statewide Operation
Vendor: Filotto Roofing, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $47,312.00 $0.00 $0.00 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
31 Corrections, Department of File Date: 1/12/2021
Latest Filing – 01/12/2021:
The Actual Total Cost of FY20, Qtr 4, Item# 41 is $566,235.00.
Original Filing - 06/29/2020:
Waterproof watch pager, Beeper, Windows software license and a charger dock from MMCall. Due to the
Holmes settlement, as of Friday May 29, 2020, court mandated fines have been assessed to the Department
weekly until these items are procured. DOC is required to provide sensory tactile notification for deaf offenders.
Wristwatch pagers provide the features DOC needs to achieve those requirements. MMCall software also allows
DOC to track every page sent to an offender without additional monthly charges. Tracking is required to defend
litigation brought on by offenders and protect IDOC. This Emergency Purchase has an expected start date of
06/29/2020 through 08/27/2020 with an Original Estimated Cost of $570,000.00.
Signed By: Jacenta Wilson, Agency Procurement Officer
Vendor: Ficek Electric & Communication Systems Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $570,000.00 $566,235.00 $566,235.00 21 3
Federal $0.00 $0.00
32 Corrections, Department of File Date: 1/11/2021
Latest Filing – 01/11/2021:
The Actual Total Cost of FY21, Qtr 1, Item# 18 is $281,544.48.
Original Filing - 07/09/2020: FY21, Qtr 1, Item# 18:
The vendor will provide pancakes and waffles to ICI. This will allow ICI to provide these items to customers on
time without interruption in service. This Emergency Purchase has an expected start date of 07/13/2020
through 10/11/2020 with an Original Estimated Cost of $151,420.00.
Signed By: Justin Weigler, ICI Procurement Liaison
Vendor: Good Source Solutions, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $151,420.00 $281,544.48 $281,544.48 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
33 Financial and Professional Regulation, Department of File Date: 1/4/2021
Latest Filing – 01/04/2021:
The Actual Total Cost of FY20, Qtr 2, Item# 9 is $34,218.81.
Second Filing - 03/02/2020: FY20, Qtr 2, Item# 9:
An Emergency Purchase Extension was received on March 19, 2020, requesting an extension for dates starting
03/01/2020 to 12/31/2020 at an additional estimated cost of $150.000.00, revising the estimated cost to
$200,000.00.
Original Filing - 12/20/2019: FY20, Qtr 2, Item# 9:
IDFPR requires court reporting services on an ongoing basis to fulfill statutory requirements and to secure
accurate records of various complex proceedings, meetings, or conferences. The vendor shall provide court
reporters who will take verbatim dictation of various proceedings, meetings, conference, hearings, etc., and
provide DFPR with a certified typewritten verbatim transcription, including a record of appearances. The
engagements, some of which may extend multiple days, will cover a wide variety of topics that discuss up to
and including: legal, medical, and scientific terms and notations. Most engagements will take place Monday
through Friday between the hours of 8:00 a.m. and 6:00 p.m. but may also take place outside these hours. All
engagements will be held at the James R. Thompson Center in downtown Chicago, where the Administrative
Hearings Unit is located. These services will avoid any operational interruptions, which will cause a threat to
public health or public safety and serious disruption in critical State services that affect health, safety, or
collection of substantial State revenues. This Emergency Purchase has an expected start date of 01/02/2020
through 03/31/2020 with an Original Estimated Cost of $50,000.00.
Signed By: Brandon Purcell, Agency Purchasing Officer, COO
Vendor: Magna Legal Services Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $200,000.00 $34,218.81 $34,218.81 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
34 Human Services, Department of File Date: 3/3/2021
Latest Filing – 03/03/2021:
The Actual Total Cost of FY20, Qtr 1, Item# 17 is $451,500.00.
Second Filing - 10/16/2019: FY20, Qtr 1, Item# 17:
An Emergency Purchase Extension was received on October 16, 2019 requesting an extension for dates starting
10/222/2019 to 07/23/2021 at an additional estimated cost of $313,250.00, revising the total estimated cost to
$416,500.00.
Original Filing - 08/01/2019: FY20, Qtr 1, Item# 17:
The Ligas v. Hamos lawsuit was filed on July 28, 2005, on behalf of individuals with developmental disabilities
who were residing in private, State-funded facilities (Intermediate Care Facilities for Persons with Developmental
Disabilities or ICFs/DD) of nine or more persons or who were at risk of being placed in such facilities. Plaintiffs
sought placement in Community-Based Settings and receipt of community-based services. On June 15, 2011, a
fairness hearing was held; on the same day, a Consent Decree was approved by the Court.
The Court has
since found that the rates DHS pays for residential services to class members are too low. An appropriate rate
must be established to ensure quality services are provided. That rate relief must be forthcoming as quickly as
possible. DHS must secure the services of a qualified rate developer. Working in collaboration with the Division
of Developmental Disabilities and the Rates Oversight Committee, the vendor will conduct a rate study, conduct
research on the current rate methodologies, consider recommendations developed by the Rates Oversight
Committee and craft recommended rate methodologies for Community Integrated Living Arrangements (CILA)
and Intermediate Care Facilities for Individuals with Intellectual/Developmental Disabilities (ICF/IDD), Illinois'
primary residential settings for persons with developmental disabilities. This Emergency Purchase has an
expected start date of 07/24/2019 through 10/21/2019 with an Original Estimated Cost of $103,250.00.
Signed By: Jean Sandstrom, Agency Procurement Officer
Vendor: Navigant Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $103,250.00 $416,500.00 $451,500.00 $451,500.00 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
35 Human Services, Department of File Date: 2/16/2021
Latest Filing – 02/16/2021: FY20, Qtr 4,Item# 14:
This Emergency Purchase was cancelled.
Original Filing 04/08/2020: FY20, Qtr 4,Item# 14:
This vendor has reconfigured their manufacturing plant to accommodate the substantial supply shortfalls caused
by the COVID19 virus. They can deliver 7,200 shields with IDHS Covid19 logo on them within a week's time.
Due to scarcity of supplies and almost immediate delivery, IDHS selected Upstaging. This Emergency Purchase
has an expected start date of 03/25/2020 through 04/10/2020 with an Original Estimated Cost of $108,000.00.
Signed By: Jean Sandstrom, Agency Procurement Officer
Vendor: Upstaging, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $108,000.00 $0.00 $0.00 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
36 Human Services, Department of File Date: 3/3/2021
Latest Filing – 03/03/2021:
The Actual Total Cost of FY20, Qtr 4, Item# 16 is $622,600.00.
Original Filing - 04/13/2020: FY20, Qtr 4, Item# 16:
the Vendor to provide crisis communications; manage media relations; direct communications strategies that
include paid media purchases, and digital and social media platforms; and produce messaging, content, and
collateral for internal and external audiences for the State related to the COVID-19 pandemic. The vendor has
demonstrated that they are familiar with the State's audiences and systems, and are ready to launch immediately,
as well as have the expertise required to successfully implement this project, given the unique and evolving needs
of the current crisis. Strategy will be developed, implemented, and adjusted in collaboration with the IDHS
Executive Team. This Emergency Purchase has an expected start date of 04/09/2020 through 06/08/2020 with
an Original Estimated Cost of $1,370,000.00.
Signed By: Jean Sandstrom, Purchasing Officer
Vendor: ASGK Holdings LLC dba Kivvit LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,370,000.00 $622,600.00 $622,600.00 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
37 Human Services, Department of File Date: 3/3/2021
Latest Filing – 03/03/2021:
The Actual Total Cost of FY20, Qtr 4, Item# 18 is $100,000.00.
Original Filing - 04/24/2020: FY20, Qtr 4, Item# 18:
Vendor currently runs the IL Warm Line and due to the COVID 19 Pandemic we need to expand their warm line
hours from 8-5 M-F to 8-8 M-Sat. DMH needs to expand the vendor's warm line capacity as they will be taking
forwards from the COVID-19 hot line. The emergency expansion of the IL Warm Line is to focus on
individuals in isolation and not limited them to the SMI population the Warm Line currently serves. This
Emergency Purchase has an expected start date of 04/16/2020 through 07/15/2020 with an Original Estimated
Cost of $100,000.00.
Signed By: Jean Sandstrom, Agency Procurement Officer
Vendor: Beacon Health Options, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $100,000.00 $100,000.00 21 3
Federal $0.00 $0.00
38 Human Services, Department of File Date: 3/3/2021
Latest Filing – 03/03/2021:
The Actual Total Cost of FY20, Qtr 4, Item# 20 is $1,207,500.00.
Original Filing - 06/26/2020: FY20, Qtr 4, Item# 20:
This emergency purchase is for the purchase of personal protection equipment of Nitrile gloves due to COVID-
19.. This Emergency Purchase has an expected start date of 06/25/2020 through 06/30/2020 with an Original
Estimated Cost of $1,207,500.00.
Signed By: Jean Sandstrom, Agency Procurement Officer
Vendor: The Moving Concierge Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,207,500.00 $1,207,500.00 $1,207,500.00 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
39 Human Services, Department of File Date: 3/3/2021
Latest Filing – 03/03/2021:
The Actual Total Cost of FY21, Qtr 1, Item# 27 is $1,660,234.50.
Original Filing - 08/24/2020: FY21, Qtr 1, Item# 27:
This vendor will supply 378,450 Disposable Medical Gowns in compliance with FDA Level 2 certification and
28,790 Face Shields. This Emergency Purchase has an expected start date of 08/04/2020 through 09/30/2020
with an Original Estimated Cost of $1,660,234.50 using federal funds.
Signed By: Jean Sandstrom, Agency Procurement Officer
Vendor: The Moving Concierge Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 21 3
Federal $1,660,234.50 $1,660,234.50
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
40 Military Affairs, Department of File Date: 3/12/2021
Latest Filing – 03/12/2021:
The Actual Total Cost of FY20, Qtr 3, Item# 13 is $2,287,738.41.
Fifth Filing - 11/02/2020: FY20, Qtr 3, Item# 13:
An Emergency Purchase Extension was received on November 2, 2020, revising the estimated cost to
$2,122,025.00 and, requesting an extension for dates starting 12/01/2020 to 12/31/2020 at an additional
estimated cost of $190,000.00, revising the total estimated cost to $2,312,025.00.
Fourth Filing - 10/14/2020: FY20, Qtr 3, Item# 13:
An Emergency Purchase Extension was received on October 14, 2020 requesting an extension for dates starting
10/01/2020 to 11 /30/2020 at an additional estimated cost of $380,000.00, revising the total estimated cost to
$2,012,025.00.
Third Filing - 09/10/2020: FY20, Qtr 3, Item# 13:
An Emergency Purchase Extension was received on September 10, 2020 requesting an extension for dates
starting 10/01/2020 to 10 /31/2020 at an additional estimated cost of $190,000.00, revising the total estimated
cost to $1,632,025.00.
Second Filing - 03/06/2020: FY20, Qtr 3, Item# 13:
An Emergency Purchase Extension was received on March 6, 2020, in the same filing quarter, requesting an
extension for dates starting 03/27/2020 to 09/30/2020 at an additional estimated cost of $867,750.00, revising the
total estimated cost to $1,388,400.00.
Original Filing - 01/15/2020: FY20, Qtr 3, Item# 13
The Illinois Department of Military Affairs requires Security Guard services for: Camp Lincoln, Marseilles
Training Area, Peoria, Kankakee, North Riverside and Decatur. Services are required to ensure the safety of
employees and to protect the property of the State. Services include stationary assignments and patrol of
buildings or properties during operating and after hours. The DMA requires trained and qualified on-duty armed
security officers distributed among three shifts and six locations from the first day of performance through
completion of this contract in support of post patrol, access control points, security enforcement, vehicular
traffic flow, and vehicle inspections in accordance with federal, state, local, Department of Defense (DoD), and
applicable force protection conditions to include random antiterrorism measures. In support of their duties,
vendor security officers will deter, detect, and detain, by use of necessary and reasonable force, trespassers or
persons who illegally gain or attempt to gain access to the installation. Additionally, vendor security officers will
detect and detain persons suspected of committing other offenses such as operating a vehicle under the influence
of alcohol or other drug, driving a motor vehicle on any DMA facility with a suspended/revoked license, and
illegal transport of drugs/explosive materials/weapons. Vendor security officers must also possess or be capable
of possessing any other skills that are inherent to the protection of the DMA's assets and personnel. In addition,
federal funding will be lost if services are not procured by 9-30-19, which would also make this eligible as an
emergency in accordance with IL Administrative Code Title 44 Sec. 1.2030(c)(5). This Emergency Purchase
has an expected start date of 12/28/2019 through 03/27/2020 with an Original Estimated Cost of $520,650.00
using Federal Funds.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
Signed By: Suzy Weatherly, Executive II/DMA State Procurement
Vendor: Global Security Services-IA, Ltd. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 21 3
Federal $520,650.00 $2,287,738.41
41 State Police, Illinois File Date: 1/14/2021
Latest Filing – 01/14/2021:
The Actual Total Cost of FY21, Qtr 2, Item# 15 is $97,432.08.
Original Filing - 11/18/2020: FY21, Qtr 2, Item# 15:
In order for ISP to remain as an accredited laboratory system and for ISP to remain in compliance with the
mandatory FBI Quality Assurance Standards for DNA analysis, ISP is required to utilize vendors that are
International Organization for Standardization (ISO) certified when conducting repairs to ISP instrumentation.
Tecan is ISO certified to perform service/repairs to these instruments. The Tecan instruments are robots utilized
to assist forensic scientists in performing batch processing of forensic DNA casework. At the Chicago
laboratory there are only three Tecan robots, all of which are in need of critical repairs. The Tecan robots have
the ability to work large batches of samples from multiple cases at a single time while only utilizing one forensic
scientist's time. Tecan is the original equipment manufacturer (OEM). As the OEM they have the most
experience, expertise and access to all necessary supplies/parts to restore the robots to an operational state in
order for the laboratory to resume the large batch analysis of forensic DNA cases as they were prior to the
malfunction of the three robots. This Emergency Purchase has an expected start date of 11/15/2020 through
02/12/2021 with an Original Estimated Cost of $97,432.08.
Signed By: Debra Logan, APO
Vendor: Tecan Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $97,432.08 $97,432.08 $97,432.08 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
42 Capital Development Board File Date: 2/1/2021
Fifth Filing - 02/01/2021: FY19, Qtr 2, Item# 7:
An Emergency Purchase Extension was received on February 1, 2021, requesting an extension for dates starting
02/18/2021 to 05/31/2021. The extension expenditure is not assessed and will be charged for time only.
Fourth Filing - 12/10/2020: FY19, Qtr 2, Item# 7:
An Emergency Purchase Extension was received on December 10, 2020 requesting an extension for dates
starting 12/23/2020 to 02/28/2021 revising the original contract amount to $155,202.00. The extension
expenditure is not assessed and will be charged for time only.
Third Filing - 08/06/2020: FY19, Qtr 2, Item# 7:
An Emergency Purchase Extension was received on August 13, 2020 requesting an extension for dates starting
09/03/2020 to 12/31/2020 revising the current contract amount to $151,352.00. The extension expenditure is not
assessed and will be charged for time only.
Second Filing - 01/31/2019: FY19, Qtr 2, Item# 7:
An Emergency Purchase Extension was received on January 31, 2019, requesting an extension for dates starting
01/29/2019 to 09/30/2020 at an additional estimated cost of $29,302.00, making a revised estimated cost at
$79,302.00.
Original Filing - 12/04/2018: FY19, Qtr 2, Item# 7:
On December 1, 2018, a tornado occurred in the Beardstown area resulting in substantial damage to the
Beardstown Readiness Center. The damage includes but is not limited to missing roof deck and membrane, the
destruction of multiple HVAC roof-top units, multiple blown out windows, blown down security fencing,
structural issues with storage building(s), interior water/wind damage to ceilings and carpet, and ripped out roof
vents in the bathroom/locker rooms. The Department of Military Affairs (DMA)has procured a contractor to
provide immediate temporary repairs to the roof as well as a contractor to winterize the plumbing systems to
prevent freeze damage. DMA has asked that CDB procure an Architect-Engineer to assess the damage to the
facility, determine what is salvageable and provide design services as needed. This project began through the
emergency selection of an Architect/Engineer (A/E); this exempts the selection from a 14-day solicitation
required through Qualifications-Based Selection (QBS). Considering the time frames needed for the selection,
negotiation and execution of an A/E contract, the assessment of the Beardstown Armory under the existing
processes would likely not begin for several months. For this reason, emergency purchases are necessary to
protect against the threat to public health and safety, to protect against further loss and damage to the facility,
and to prevent or minimize serious disruption in critical State services. Charles Joseph Pell Architects, Inc. was
selected because they have experience with DMA projects and have the necessary discipline to complete the
work, are in close proximity to the site and can respond immediately. This Emergency Purchase has an expected
start date of 12/03/2018 through 03/02/2019 with an Original Estimated Cost of $50,000.00.
Signed By: Chris Miles, Executive II
Vendor: Charles Joseph Pell Architects, Inc. Notary Date:
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $155,202.00 $0.00 $0.00 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
43 Capital Development Board File Date: 3/29/2021
Seventh Filing - 03/29/2021:
An Emergency Purchase Extension was received on March 29, 2021 requesting an extension for dates starting
04/15/2021 to 10/31/2021. The extension expenditure is not assessed and will be charged for time only.
Sixth Filing - 10/08/2020: FY19, Qtr 3, Item # 19:
An Emergency Purchase Extension was received on October 8, 2020 requesting an extension for dates starting
10/27/2020 to 05/31/2021. The extension expenditure is not assessed and will be charged for time only.
Fifth Filing - 03/02/2020: FY19, Qtr 3, Item # 19:
An Emergency Purchase Extension was received on March 2, 2020, requesting an extension to 10/31/2020
keeping the estimated cost of $250,000.00
Fourth Filing - 08/19/2019: FY 19, Qtr 3, Item #19:
On August 9th, 2019, Warden Sullivan expressed concerns regarding more frequent electrical issues in
Residential Unit 4 (R4) and the effects a complete failure of the electrical system would have on the population of
R4. R4 houses 347 Sexually Dangerous Persons (SDP), some of which require participation in various state
mandated programs and therapy including but not limited to a Drug Treatment Program. Should a complete
electrical failure occur, there are currently no available options for the transfer this population. Since February of
2015, there has been a minimum of 21 events where branch circuits have failed, requiring IDOC to take action
in the form of work orders. Currently, breakers are being tripped daily and exhaust fans in the A wing over cells
61 & 62 cannot be reset due to a dead short. Additionally, the conduit in pipe chases are visibly rusted to the
extent that wiring is exposed. Given the failures in R1, R2 and R3, and the similar signs of failure in R4, it is in
the best interest of the State to now incorporate R4 into this emergency procurement to protect against the threat
to safety for the inmates and staff, and to prevent or minimize serious disruption in critical State services.
Additionally, given the current vendors knowledge and expertise and the fact that they are already mobilized in
the other Residential units, it is fiscally prudent to move forward with electrical repairs to R4. The extension date
for this extension remains at 04/30/2020.
Third Filing - 05/22/2019: FY19, Qtr 3, Item# 19:
On May 17, 2019, the D wing of R3 experienced an electrical short on the lighting branch circuit conductor for
half of the second floor cells. Losing this branch circuit has caused DOC to relocate inmates in the affected area
(15 cells) in order to meet safety and security guidelines for staff and inmates. With this recent development, it is
recommended to incorporate Residential Unit 3 (R3) into this emergency procurement to safeguard the welfare
of DOC staff and the inmates. Currently, MHCE's current Not to Exceed contract totals $250,000.00 and is
being paid on a Time and Material basis. A contract modification for additional compensation related to
renovating the electrical system in R3 is not needed at this time. The extension date for this extension is
04/30/2020.
Second Filing - 03/21/2019:FY19, Qtr 3, Item# 19:
An Emergency Purchase Extension was received on March 21, 2019, requesting an extension for dates starting
04/09/2019 to 10/31/2019 at an additional estimated cost of $0.00, keeping the revised estimated cost at
$250,000.00.
Original Filing - 02/04/2019: FY19, Qtr 3, Item# 19:
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
The Illinois Department of Corrections is requesting the Capital Development Board’s assistance in seeking an
emergency procurement for the expedited repair of the electrical system in the residential housing unit #2 at Big
Muddy Correctional Center. Recently the electrical system in this housing unit has become noticeably faulty,
which has put the Department’s operations in jeopardy. The scope of work will be to conduct an assessment of
the electrical in residential units R1, R2, R3 and R4 and to complete the design work for replacing all of the
underground wiring for lights, receptacles and other miscellaneous loads using new conduits above grade in
residential unit R2. If the assessments determine that this work is also necessary in residential units R1, R3 and
R4, it may be included in this project. Incorporated documents include the March 2009 Standard Documents for
Construction & Supplement and the March 2009 Design and Construction Manual & Supplement. This
Emergency Purchase has an expected start date of 02/04/2019 through 05/04/2019 with an Original Estimated
Cost of $250,000.00.
Signed By: Chris Miles, Executive II
Vendor: McCoy and Howard Consulting Engineers, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $250,000.00 $0.00 $0.00 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
44 Capital Development Board File Date: 3/29/2021
Seventh Filing - 03/29/2021:
An Emergency Purchase Extension was received on March 29,, 2021 requesting an extension for dates starting
04/15/2021 to 10/31/2021. The extension expenditure is not assessed and will be charged for time only.
Sixth Filing - 10/08/2020: Y19, Qtr 3, Item # 20:
An Emergency Purchase Extension was received on October 8, 2020 requesting an extension for dates starting
10/27/2020 to 05/30/2021. The extension expenditure is not assessed and will be charged for time only.
Fifth Filing - 03/02/2020: FY19, Qtr 3, Item # 20:
An Emergency Purchase Extension was received on March 2, 2020, requesting an extension to 10/31/2020 and
changing the estimated cost to $2,737,500.00.
Fourth Filing - 08/19/2019: FY19, Qtr 3, Item# 20:
On August 9th, 2019, Warden Sullivan expressed concerns regarding more frequent electrical issues in
Residential Unit 4 (R4) and the effects a complete failure of the electrical system would have on the population of
R4. R4 houses 347 Sexually Dangerous Persons (SDP), some of which require participation in various state
mandated programs and therapy including but not limited to a Drug Treatment Program. Should a complete
electrical failure occur, there are currently no available options for the transfer this population. Since February of
2015, there has been a minimum of 21 events where branch circuits have failed, requiring IDOC to take action
in the form of work orders. Currently, breakers are being tripped daily and exhaust fans in the A wing over cells
61 & 62 cannot be reset due to a dead short. Additionally, the conduit in pipe chases are visibly rusted to the
extent that wiring is exposed. Given the failures in R1, R2 and R3, and the similar signs of failure in R4, it is in
the best interest of the State to now incorporate R4 into this emergency procurement to protect against the threat
to safety for the inmates and staff, and to prevent or minimize serious disruption in critical State services.
Additionally, given the current vendors knowledge and expertise and the fact that they are already mobilized in
the other Residential units, it is fiscally prudent to move forward with electrical repairs to R4. The extension date
for this extension remains at 04/30/2020.
Third Filing - 05/22/2019: FY19, Qtr 3, Item# 20:
On May 17, 2019, the D wing of R3 experienced an electrical short on the lighting branch circuit conductor for
half of the second floor cells. Losing this branch circuit has caused DOC to relocate inmates in the affected area
(15 cells) in order to meet safety and security guidelines for staff and inmates. With this recent development, it is
recommended to incorporate Residential Unit 3 (R3) into this emergency procurement to safeguard the welfare
of DOC staff and the inmates. Currently, F.W. Electric's current Not to Exceed contract totals $772,500.00 and
is being paid on a Time and Material basis. A change Order for additional compensation related to renovating the
electrical system in R3 is not needed at this time. The extension date for this extension is 04/30/2020.
Second Filing - 03/21/2019: FY19, Qtr 3, Item# 20:
An Emergency Purchase Extension was received on March 21, 2019, requesting an extension for dates starting
04/09/2019 to 10/31/2019 at an additional estimated cost of $0.00, keeping the revised estimated cost at
$1,312,000.00.
Original Filing - 02/07/2019: FY19, Qtr 3, Item# 20:
Illinois Department of Corrections is requesting the Capital Development Board's assistance in seeking an
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
emergency procurement for the expedited repair of the electrical system in the residential housing unit #2 at Big
Muddy Correction Center. Recently the electrical system in this housing unit has become noticeable faulty,
which has put the Department's operations in jeopardy. The scope of work will be to provide construction
services for replacing all of the underground wiring for lights, receptacles and miscellaneous loads using new
conduits above grade in residential unit R2. This Emergency Purchase has an expected start date of 02/0/2019
through 05/04/2019 with an Original Estimated Cost of $1,3120,000.00.
Signed By: Chris Miles, Executive II
Vendor: F. W. Electric, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,312,000.00 $2,737,500.00 $0.00 $0.00 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
45 Capital Development Board File Date: 1/27/2021
Latest Filing – 01/27/2021: FY20, Qtr 3, Item# 20:
A Final Cost and term for FY20, Qtr 3, Item# 20 was received on 01/27/2021, revising the Actual Cost to
780,011.79
Latest Filing – 12/07/2020: FY20, Qtr 3, Item# 20:
The Actual Total Cost of FY20, Qtr 3, Item# 20 is $558,271.44.
Third Filing - 09/17/2020: FY20, Qtr 3, Item# 20:
An Emergency Purchase Statement was received on September 17, 2020 requesting an extension for dates
starting 09/13/2020 to 12/11/2020 revising the current contract amount to $895,000.00.
Second Filing - 06/17/2020: FY20, Qtr 3, Item# 20:
UPDATED BASED ON UNDISCOVERED CONDITIONS: The scope of work provides for the replacement of
the failed steam and condensate pipe including any ancillary components as directed by the Architect/Engineer of
record. Asbestos abatement will be required. Additionally, limited shoring and asbestos abatement work in the
tunnels will be necessary in order to complete the emergency piping replacement work as a precautionary
measure to protect the safety of facility staff and the project team. Incorporated documents include the March
2009 Standard Documents for Construction & Supplement and design documents provided by the
Architect/Engineer of record and approved by CDB. Services provided under this procurement should not
exceed $719,647.66, which is a placeholder prior to entering into a Construction Contract, without prior
authorization from the Capital Development Board in consultation with the Chief Procurement Office. An
Emergency Purchase Extension was received on June 18, 2020 requesting an extension for dates starting
06/15/2020 to 09/12/2020, revising the total estimated cost to $719,647.66.
Original Filing - 03/18/2020: FY20, Qtr 3, Item# 20:
The scope of work provides for the replacement of the failed steam and condensate pipe including any ancillary
components as directed by the Architect/Engineer of record. Asbestos abatement may be required. Incorporated
documents include the March 2009 Standard Documents for Construction & Supplement and design documents
provided by the Architect/Engineer of record and approved by CDB. Services provided under this procurement
should not exceed $100,000.00, which is a placeholder prior to entering into a Construction Contract, without
prior authorization from the Capital Development Board in consultation with the Chief Procurement Office. Final
Actual Costs will be reported upon project completion and project close-out. This Emergency Purchase has an
expected start date of 03/18/2020 through 06/15/2020 with an Original Estimated Cost of $325,000.00.
Signed By: Chris Miles, Executive II
Vendor: Amber Mechanical Contractors, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $325,000.00 $895,000.00 $780,011.79 $780,011.79 21 3
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
46 Capital Development Board File Date: 1/14/2021
Fifth Filing - 01/14/2021: FY20, Qtr 3, Item# 25:
An Emergency Purchase Extension was received on January 14, 2021 requesting an extension for dates starting
01/31/2021 to 06/30/2021. The extension expenditure is not assessed and will be charged for time only.
Fourth Filing - 11/02/2020: FY20, Qtr 3, Item# 25:
An Emergency Purchase Extension was received on November 2, 2020 requesting an extension for dates starting
11/19/2020 to 01/31/2021. The extension expenditure is not assessed and will be charged for time only.
Third Filing - 09/03/2020: FY20, Qtr 3, Item# 25:
An Emergency Purchase Extension was received on August 6, 2020 requesting an extension for dates starting
09/17/2020 to 11/30/2020. The extension expenditure is not assessed and will be charged for time only.
Second Filing - 05/29/2020: FY20, Qtr 3, Item# 25:
An Emergency Purchase Extension was received on May 29, 2020 requesting an extension for dates starting
06/17/2020 to 09/30/2020 revising the current contract amount to $627,728.00. The extension expenditure is not
assessed and will be charged for time only.
Original Filing - 03/24/2019: FY20, Qtr 3, Item# 25:
In preparation for patients that are receiving mental health treatment at Ludeman Developmental Center and
Shapiro Developmental Center, who might potentially be diagnosed with Covid-19 or show similar symptoms,
the Department of Human Services is requesting emergency purchases from CDB to assess and potentially
renovate space in 4 homes at Ludeman Developmental Center and Building 603 at Shapiro Developmental Center
for isolation rooms. This project began through an Emergency Selection of an Architect/Engineer (“A/E”); this
exempts the selection from a 14-day solicitation required through Qualifications-Based Selection (“QBS”).
Considering the time frames needed for the selection, negotiation and execution of an A/E contract, followed by
bidding and award procedures if construction services are necessary, an assessment and/or renovation work at
Ludeman Developmental Center and Shapiro Developmental Center under the existing processes would likely not
begin for several months. For this reason, emergency purchases are necessary for Architect/Engineer services to
assess, provide guidance and potentially design isolation rooms as quickly as possible in order to protect against
the threat to public health and safety and to minimize a serious disruption in critical State services. Knight E/A,
Inc., located in Chicago, IL was selected to provide architect/engineering services as they have the necessary
experience for this work, are relatively in close proximity to the site and they can respond immediately to this
request for emergency services. This Emergency Purchase has an expected start date of 03/24/2020 through
06/21/2020 with an Original Estimated Cost of $50,000.00.
Signed By: Chris Miles, Executive II
Vendor: Knight E/A, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $627,728.00 $0.00 $0.00 21 3
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
47 Capital Development Board File Date: 2/24/2021
Latest Filing – 02/24/2021:
The Actual Total Cost of FY20, Qtr 3, Item# 26 was revised to $144,654.58
Latest Filing – 12/28/2020:
The Actual Total Cost of FY20, Qtr 3, Item# 26 is $147,010.00.
Fourth Filing - 08/18/2020: FY20, Qtr 3, Item# 26:
An Emergency Purchase Extension was received on August 18, 2020 requesting an extension for dates starting
09/03/2020 to 11/30/2021, keeping the current contract amount to $144,094.00. The extension expenditure is
not assessed and will be charged for time only.
Third Filing - 06/05/2020: FY20, Qtr 3, Item# 26:
An Emergency Purchase Extension was received on June 5, 2020 requesting an extension for dates starting
06/02/2020 to 09/30/2021 revising the current contract amount to $144,094.00. The extension expenditure is not
assessed and will be charged for time only.
Second Filing - 05/14/2020: FY20, Qtr 3, Item# 26:
An Emergency Purchase Extension was received on May 14, 2020 requesting an extension for dates starting
06/02/2020 to 09/30/2021 revising the current contract amount to $59,436.00. The extension expenditure is not
assessed and will be charged for time only.
Original Filing - 03/24/2020: FY20, Qtr 3, Item# 26:
In preparation for patients that are receiving mental health treatment at Fox Developmental Center, who might
potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services is
requesting emergency purchases from CDB to assess and potentially renovate space in Living Units 1B and 2B
for isolation rooms. This project began through an Emergency Selection of an Architect/Engineer (“A/E”); this
exempts the selection from a 14-day solicitation required through Qualifications-Based Selection (“QBS”).
Considering the time frames needed for the selection, negotiation and execution of an A/E contract, followed by
bidding and award procedures if construction services are necessary, an assessment and/or renovation work at
Fox Developmental Center under the existing processes would likely not begin for several months. For this
reason, emergency purchases are necessary for Architect/Engineer services to assess, provide guidance and
potentially design isolation rooms as quickly as possible in order to protect against the threat to public health and
safety and to minimize a serious disruption in critical State services. Farnsworth Group, Inc. located in
Bloomington, IL was selected to provide architect/engineering services as they have the necessary experience for
this work, are relatively in close proximity to the site and they can respond immediately to this request for
emergency services. This Emergency Purchase has an expected start date of 03/24/2020 through 06/21/2020
with an Original Estimated Cost of $50,000.00.
Signed By: Chris Miles, Executive II
Vendor: Farnsworth Group, Inc. Notary Date:
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $144,094.00 $144,654.58 $144,654.58 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
48 Capital Development Board File Date: 1/27/2021
Latest Filing – 01/27/2021:
The Actual Total Cost of FY20, Qtr 3, Item# 24 is $14,429.21.
Fourth Filing - 11/12/2020: FY20, Qtr 3, Item# 24:
An Emergency Purchase Extension was received on November 11, 2020 requesting an extension for dates
starting 11/27/2020 to 01/31/2021. The extension expenditure is not assessed and will be charged for time only.
Third Filing - 08/31/2020: FY20, Qtr 3, Item# 24:
An Emergency Purchase Extension was received on August 31, 2020 requesting an extension for dates starting
09/16/2020 to 11/30/2020. The extension expenditure is not assessed and will be charged for time only.
Second Filing - 05/14/2020: FY20, Qtr 3, Item# 24:
An Emergency Purchase Extension was received on May 14, 2020 requesting an extension for dates starting
06/02/2020 to 09/30/2021 revising the current contract amount to $54,500.00. The extension expenditure is not
assessed and will be charged for time only.
Original Filing - 03/24/2020: FY20, Qtr 3, Item# 24:
In preparation for patients that are receiving mental health treatment at Kiley Developmental Center, who might
potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services is
requesting emergency purchases from CDB to assess and potentially renovate space in 3 homes for isolation
rooms. This project began through an Emergency Selection of an Architect/Engineer (“A/E”); this exempts the
selection from a 14-day solicitation required through Qualifications-Based Selection (“QBS”). Considering the
time frames needed for the selection, negotiation and execution of an A/E contract, followed by bidding and
award procedures if construction services are necessary, an assessment and/or renovation work at Kiley
Developmental Center under the existing processes would likely not begin for several months. For this reason,
emergency purchases are necessary for Architect/Engineer services to assess, provide guidance and potentially
design isolation rooms as quickly as possible in order to protect against the threat to public health and safety and
to minimize a serious disruption in critical State services. IMEG Corp., located in Gurnee, IL was selected to
provide architect/engineering services as they have the necessary experience for this work, are relatively in close
proximity to the site and they can respond immediately to this request for emergency services. This Emergency
Purchase has an expected start date of 03/24/2020 through 06/21/2020 with an Original Estimated Cost of
$50,000.00.
Signed By: Chris Miles, Executive II
Vendor: IMEG Corp. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $54,500.00 $14,429.21 $14,429.21 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
49 Capital Development Board File Date: 1/14/2021
Fifth Filing - 01/14/2021: FY20, Qtr 3, Item# 31:
An Emergency Purchase Extension was received on January 14, 2021 requesting an extension for dates starting
01/31/2021 to 06/30/2021. The extension expenditure is not assessed and will be charged for time only.
Fourth Filing - 11/02/2020: FY20, Qtr 3, Item# 31:
An Emergency Purchase Extension was received on November 2, 2020 requesting an extension for dates starting
11/19/2020 to 01/31/2021. The extension expenditure is not assessed and will be charged for time only.
Third Filing - 09/03/2020: FY20, Qtr 3, Item# 31:
An Emergency Purchase Extension was received on August 6, 2020 requesting an extension for dates starting
09/17/2020 to 11/30/2020 revising the current contract amount to $5,700,000.00. The extension expenditure is
not assessed and will be charged for time only.
Second Filing - 05/29/2020: FY20, Qtr 3, Item# 31:
An Emergency Purchase Extension was received on May 29, 2020 requesting an extension for dates starting
06/17/2020 to 09/30/2020 revising the current contract amount to $2.019,098.00. The extension expenditure is
not assessed and will be charged for time only.
Original Filing - 03/27/2020: FY20, Qtr 3, Item# 31:
In preparation for patients that are receiving mental health treatment at Shapiro Developmental Center, who might
potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services is
requesting emergency purchases from CDB to assess and renovate space in Building 603 at Shapiro
Developmental Center for isolation rooms. This project began through an Emergency Selection of an
Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through Qualifications-
Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and execution of an
A/E contract, followed by bidding and award procedures, renovation work at Shapiro Developmental Center
under the existing processes would likely not begin for several months. For this reason, emergency purchases
are necessary to provide renovation work for the implementation of isolation rooms as quickly as possible in
order to protect against the threat to public health and safety and to minimize a serious disruption in critical State
services. Livewire Electrical Systems, Inc., located in Calumet Park, IL was selected to provide construction
services as they have the necessary experience for this work, are relatively in close proximity to the site and they
can respond immediately to this request for emergency services. This Emergency Purchase has an expected
start date of 03/27/2020 through 06/21/2020 with an Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: Livewire Electrical Systems Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $5,700,000.00 $0.00 $0.00 21 3
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
50 Capital Development Board File Date: 1/27/2021
Latest Filing – 01/27/2021:
The Actual Total Cost of FY20, Qtr 3, Item# 32 is $211,842.57.
Fourth Filing - 11/12/2020: FY20, Qtr 3, Item# 32:
An Emergency Purchase Extension was received on August 31,, 2020 requesting an extension for dates starting
11/27/2020 to 01/31/2021. The extension expenditure is not assessed and will be charged for time only.
Third Filing - 08/31/2020: FY20, Qtr 3, Item# 32:
An Emergency Purchase Extension was received on August 31,, 2020 requesting an extension for dates starting
09/16/2020 to 11/30/2020 revising the current contract amount to $137,436.69. The extension expenditure is not
assessed and will be charged for time only.
Second Filing 0 05/14/2020: FY20, Qtr 3, Item# 32:
An Emergency Purchase Extension was received on May 14, 2020 requesting an extension for dates starting
06/02/2020 to 09/30/2021. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 03/27/2020: FY20, Qtr 3, Item# 32:
In preparation for patients that are receiving mental health treatment at Kiley Developmental Center, who might
potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services is
requesting emergency purchases from CDB to assess and renovate space in Homes 5, 6, 13 and 24 for isolation
rooms. This project began through an Emergency Selection of an Architect/Engineer (“A/E”); this exempts the
selection from a 14-day solicitation required through Qualifications-Based Selection (“QBS”). Considering the
time frames needed for the selection, negotiation and execution of an A/E contract, followed by bidding and
award procedures, renovation work at Kiley Developmental Center under the existing processes would likely not
begin for several months. For this reason, emergency purchases are necessary to provide renovation work for
the implementation of isolation rooms as quickly as possible in order to protect against the threat to public health
and safety and to minimize a serious disruption in critical State services. A.L.L. Masonry Construction Co., Inc.,
located in Chicago, IL was selected to provide construction services as they have the necessary experience for
this work, are relatively in close proximity to the site and they can respond immediately to this request for
emergency services. This Emergency Purchase has an expected start date of 03/27/2020 through 06/21/2020
with an Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: A.L.L. Masonry Construction Co., Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $137,436.69 $211,842.57 $211,842.57 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
51 Capital Development Board File Date: 1/14/2021
Fifth Filing - 01/14/2021: FY20, Qtr 3, Item# 35:
An Emergency Purchase Extension was received on January 14, 2021 requesting an extension for dates starting
01/31/2021 to 06/30/2021. The extension expenditure is not assessed and will be charged for time only.
Fourth Filing - 11/02/2020: FY20, Qtr 3, Item# 35:
An Emergency Purchase Extension was received on November 2, 2020 requesting an extension for dates starting
11/19/2020 to 01/31/2021. The extension expenditure is not assessed and will be charged for time only.
Third Filing - 09/03/2020: FY20, Qtr 3, Item# 35:
An Emergency Purchase Extension was received on August 6, 2020 requesting an extension for dates starting
09/17/2020 to 11/30/2020 revising the current contract amount to $6,200,000.00. The extension expenditure is
not assessed and will be charged for time only.
Second Filing - 05/29/2020: FY20, Qtr 3, Item# 35:
An Emergency Purchase Extension was received on May 29, 2020 requesting an extension for dates starting
06/17/2020 to 09/30/2020 revising the current contract amount to $3,484,946.00. The extension expenditure is
not assessed and will be charged for time only.
Original Filing – 03/27/2020: FY20, Qtr 3, Item# 35:
In preparation for patients that are receiving mental health treatment at Ludeman Developmental Center, who
might potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Human Services is
requesting emergency purchases from CDB to assess and renovate space in Homes 4, 8, 33, 46 and 48 at
Ludeman Developmental Center for isolation rooms. This project began through an Emergency Selection of an
Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through Qualifications-
Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and execution of an
A/E contract, followed by bidding and award procedures, renovation work at Ludeman Developmental Center
under the existing processes would likely not begin for several months. For this reason, emergency purchases
are necessary to provide renovation work for the implementation of isolation rooms as quickly as possible in
order to protect against the threat to public health and safety and to minimize a serious disruption in critical State
services. The Bowa Group, Inc., located in Chicago, IL was selected to provide construction services as they
have the necessary experience for this work, are relatively in close proximity to the site and they can respond
immediately to this request for emergency services. This Emergency Purchase has an expected start date of
03/27/2020 through 06/21/2020 with an Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: The Bowa Group, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $6,200,000.00 $0.00 $0.00 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
52 Capital Development Board File Date: 3/23/2021
Latest Filing – 03/23/2021:
The Actual Total Cost of FY20, Qtr 3, Item# 41 is $437,435.71
Third Filing - 08/06/2020:
An Emergency Purchase Extension was received on August 6, 2020 requesting an extension for dates starting
08/25/2020 to 11/30/2020. The extension expenditure is not assessed and will be charged for time only.
Second Filing - 05/28/2020:
An Emergency Purchase Extension was received on May 28, 2020 requesting an extension for dates starting
06/11/2020 to 09/30/2020 revising the current contract amount to $193,711.00. The extension expenditure is not
assessed and will be charged to be determined.
Original Filing - 03/30/2020:
In preparation for residents at Manteno Veterans' Home, who might potentially be diagnosed with Covid-19 or
show similar symptoms, the Department of Veterans Affairs is requesting emergency purchases from CDB to
assess and potentially renovate space for isolation rooms. This project began through an Emergency Selection of
an Architect/Engineer (“A/E”); this exempts the selection from a 14-day solicitation required through
Qualifications-Based Selection (“QBS”). Considering the time frames needed for the selection, negotiation and
execution of an A/E contract, followed by bidding and award procedures if construction services are necessary,
an assessment and/or renovation work at Manteno Veterans' Home under the existing processes would likely not
begin for several months. For this reason, emergency purchases are necessary for Architect/Engineer services to
assess, provide guidance and potentially design isolation rooms as quickly as possible in order to protect against
the threat to public health and safety and to minimize a serious disruption in critical State services. Rubinos and
Mesia Engineers, Inc., located in Chicago, IL was selected to provide architect/engineering services as they have
the necessary experience for this work, are relatively in close proximity to the site and they can respond
immediately to this request for emergency services. This Emergency Purchase has an expected start date of
03/29/2020 through 06/26/2020 with an Original Estimated Cost of $50,000.00.
Signed By: Chris Miles, Executive II
Vendor: Rubinos and Mesia Engineers, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $193,711.00 $437,435.71 $437,435.71 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
53 Capital Development Board File Date: 3/23/2021
Latest Filing – 03/23/2021:
The Actual Total Cost of FY20, Qtr 3, Item# 41 is $6,888,481.45.
Third Filing - 08/06/2020: FY20, Qtr 3, Item# 41:
An Emergency Purchase Extension was received on August 6, 2020 requesting an extension for dates starting
08/25/2020 to 11/30/2020. The extension expenditure is not assessed and will be charged for time only.
Second Filing - 05/28/2020: FY20, Qtr 3, Item# 41:
An Emergency Purchase Extension was received on May 28, 2020 requesting an extension for dates starting
06/11/2020 to 09/30/2020 revising the current contract amount to $2,055,675.00. The extension expenditure is
not assessed and will be determined.
Original Filing - 03/31/2020: FY20, Qtr 3, Item# 41:
In preparation for patients that are receiving mental health treatment at Manteno Veterans' Home, who might
potentially be diagnosed with Covid-19 or show similar symptoms, the Department of Veterans Affairs is
requesting emergency purchases from CDB to assess and renovate space for isolation rooms. This project began
through an Emergency Selection of an Architect/Engineer (“A/E”); this exempts the selection from a 14-day
solicitation required through Qualifications-Based Selection (“QBS”). Considering the time frames needed for the
selection, negotiation and execution of an A/E contract, followed by bidding and award procedures, renovation
work at Manteno Veterans' Home under the existing processes would likely not begin for several months. For
this reason, emergency purchases are necessary to provide renovation work for the implementation of isolation
rooms as quickly as possible in order to protect against the threat to public health and safety and to minimize a
serious disruption in critical State services. Ujamaa Construction, Inc., located in Chicago, IL was selected to
provide construction services as they have the necessary experience for this work, are relatively in close
proximity to the site and they can respond immediately to this request for emergency services. This Emergency
Purchase has an expected start date of 03/31/2020 through 06/28/2020 with an Original Estimated Cost of
$100,000.00.
Signed By: Chris Miles, Executive II
Vendor: Ujamaa Construction Co. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $2,055,675.00 $6,888,481.45 $6,888,481.45 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
54 Capital Development Board File Date: 1/13/2021
Third Filing - 01/13/2021: FY21, Qtr 2, Item# 26:
An Emergency Purchase Extension was received on January 13, 2021 requesting an extension for dates starting
01/27/2021 to 10/31/2021. The extension expenditure is not assessed and will be charged for time only.
Second Filing - 12/07/2020: FY21, Qtr 2, Item# 26:
An update was received on December 7, 2020,revising the estimated cost to $730,000.00
Original Filing - 11/09/2020: FY21, Qtr 2, Item# 26:
The scope of services provides for an evaluation of the existing water heaters and immediate limited design
services to repair or replace the 4 hot water heaters that have failed with new properly sized hot water heaters
including all ancillary components. In addition, the scope also includes providing design services for a separate
bid package to replace the remaining water heaters and ancillary components. This Emergency Purchase has an
expected start date of 11/06/2020 through 02/03/2021 with an Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: Sebesta, Inc. dba NVS Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $730,000.00 $0.00 $0.00 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
55 Capital Development Board File Date: 2/4/2021
Latest Filing – 02/04/2021:
The Actual Total Cost of FY21, Qtr 2, Item# 27 is $148,904.00.
Original Filing - 11/09/2020: FY21, Qtr 2, Item# 27:
The underground heat piping at Lawrence Correctional Center between House 2 (C0520) and House 6 (C0524)
has deteriorated and is currently leaking underground in multiple areas and both buildings are without heat. The
failed pipes are approximately 300’ long and are thought to be 4" wide. Considering the time frames needed for
design, bidding and award procedures, replacement of the section of failed heat piping under the existing
processes would likely not begin for several months, jeopardizing the staff and inmates from having proper heat
throughout the winter creating a threat to public health and safety and potentially causing a serious disruption in
critical State services. For this reason, an emergency purchase is necessary to replace the sections of failed
piping as quickly as possible. This Emergency Purchase has an expected start date of 11/06/2020 through
02/03/2021 with an Original Estimated Cost of $150,000.00.
Signed By: Chris Miles, Executive II
Vendor: Heartland Mechanical Contractors Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $150,000.00 $148,904.00 $148,904.00 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
56 Capital Development Board File Date: 1/13/2021
Third Filing - 01/13/2021: FY21, Qtr 2, Item# 28:
An Emergency Purchase Extension was received on January 13, 2021 requesting an extension for dates starting
01/27/2021 to 10/31/2021. The extension expenditure is not assessed and will be charged for time only.
Second Filing - 12/07/2020: FY21, Qtr 2, Item# 28:
An update was received on December 7, 2020,revising the estimated cost to $4,200,000.00
Original Filing - 11/10/2020: FY21, Qtr 2, Item# 28:
The scope of construction services provides for the repair or removal and replacement of 4 hot water heaters
that have failed with new properly sized hot water heaters, including all ancillary components, as directed and
specified by the architect/engineer of record. This Emergency Purchase has an expected start date of 11/10/2020
through 02/06/2021 with an Original Estimated Cost of $500,000.00.
Signed By: Chris Miles, Executive II
Vendor: Dodson Plumbing, Heating and Air Conditioning, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $500,000.00 $4,200,000.00 $0.00 $0.00 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
57 Capital Development Board File Date: 2/22/2021
Latest Filing – 02/22/2021:
The Actual Total Cost of FY21, Qtr 2, Item# 30 is $0.00.
Original Filing - 12/02/2020: FY21, Qtr 2, Item# 30:
The facility located at 2121 W. Taylor St, Chicago, which is owned by CMS, serves as the Illinois Department
of Public Health’s (IDPH) flagship public health laboratory. Since the beginning of the COVID-19 pandemic on
January 2020, this lab has provided critical services to the public through processing of nasal swab specimens
via IDPH’s polymerase chain reaction (PCR) test. This process requires samples to be delivered to the Receiving
Department which then transports samples via the elevators to the upper floors of the building. The facility
receives ~5,000 COVID-19 samples daily in addition to every newborn screening sample collected in Illinois
which must be processed upon receipt, resulting in continuous use of the elevators by staff to transport
specimens, dunnage and materials. The scope of services provides for an evaluation of the existing elevators and
immediate design services for expedited repair work to provide reliable code compliant elevators including all
ancillary components This Emergency Purchase has an expected start date of 12/02/2020 through 03/01/2021
with an Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: Globetrotters Engineering Corp. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
58 State Fire Marshal File Date: 3/8/2021
Latest Filing – 03/08/2021:
The Actual Total Cost of FY21, Qtr 2, Item# 31 is $187,492.50.
Original Filing - 10/29/2020: FY21, Qtr 2, Item# 31:
MSF&W will provide resources to perform technical upgrades and functional changes to the Division of
Petroleum and Chemical Safety's (DPCS) Underground Storage Tank System (USTS) as a result of USEPA
mandates and outdated technology. Services to be provided under this emergency contract are Permitting
Updates, Web Application Session Management, Enforcement Support, Cash Receipts Support, Equipment
Testing Forms Support, Registration Support, Permitting Support, Online Form Support, Administration
Support, UST Portal support, Contractor Licensing Support, Docuware Export Support, user testing and release
for multiple equipment functionality and upgrades to visual studio software on newly purchased hardware. This
Emergency Purchase has an expected start date of 11/01/2020 through 01/28/2021 with an Original Estimated
Cost of $187,500.00.
Signed By: Ronny Wickenhauser, CFO
Vendor: Marucco, Stoddard, Ferenbach & Walsh, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $187,500.00 $187,492.50 $187,492.50 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
59 University of Illinois File Date: 1/19/2021
Latest Filing – 01/19/2021:
The Actual Total Cost of FY20, Qtr 4, Item# 46 is $891,933.75.
Original Filing - 06/17/2020:
This emergency purchase is necessary to maintain operations and ongoing laboratory research to protect
university property, students, and staff, and prevent further damage to the structure and building systems. The
roof deck remains structurally deficient as is corroded, overstressed, and never intended to be a structural
system. All roofing materials and the deck shall be removed. Any building systems supported by the deck or in
the way of replacing the decks will be relocated and/or re-supported. This emergency purchase is necessary to
maintain operations and ongoing laboratory research to protect university property, students, and staff, and
prevent further damage to the structure and building systems. This Emergency Purchase has an expected start
date of 06/10/2020 through 10/09/2020 (including extension) with an Original Actual Cost of $928,000.00, using
Departmental and Deferred Maintenance Funds.
Signed By: Michael Bass, Special Advisor to the President
Vendor: Felmley-Dickerson Co. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $928,000.00 $891,933.75 $891,933.75 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
60 University of Illinois File Date: 1/6/2021
Latest Filing – 01/06/2021:
The Actual Total Cost of FY20, Qtr 4, Item# 51 is $225,000.00.
Original Filing - 06/30/2020: FY20, Qtr 4, Item# 51:
As part of its COVID-19 response UI Health had to close its inpatient pediatric and children intensive care units
for more COVID-19 capacity. This has severely impacted the ability to care for children and fulfill the training
mission. It was anticipated these units would return to normal pediatric use after about two months but that has
not been possible. A small, temporary unit has been established on a portion of an adult floor, but it is not
comparable to dedicated pediatric unit nor can it accommodate peak census. Chicago and UI Health have been
formally affiliated for over 6 years wherein both hospitals provide clinical services to one another. The
collaboration extends into research and medical education. Anticipating that there will be another peak of
COVID-19 admissions this fall and winter, it is possible to foresee a need to convert the pediatrics units back to
COVID-19, even if these areas are returned to pediatric use in the near future. A brief, focused consulting
engagement looking at further clinical integration, and potential development of shared facilities, will allow UI
Health and Shriners to explore developing new pediatric IP and PICU capacity. The scope of work will include a
succinct current-state assessment of the services at Shriners and the evaluation of related and/or complimentary
services at UI Health. The work will include an assessment of aspects necessary to achieve workable options to
COVID-19 with the long-term outlook in mind. It should identify for the parties the optimal opportunities within
this collaborative relationship and a defined pathway to achieve these goals. The assessment shall include a
risk/reward analysis of more fully integrating services to include assumptions surrounding clinical programs,
professional services (i.e. medical staffing), operations with an emphasis on assessing the opportunities and risks
associated with consolidating pediatric services between the two hospitals. This Emergency Purchase has an
expected start date of 07/01/2020 through 09/28/2020 with an Original Estimated Cost of $225,000.00.
Signed By: Debra Matlock, Director of Purchasing
Vendor: Guidehouse Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $225,000.00 $225,000.00 $225,000.00 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
61 University of Illinois File Date: 1/12/2021
Latest Filing – 01/12/2021:
The Actual Total Cost of FY21, Qtr 1, Item# 58 is $237.40.
Original Filing - 08/14/2020: FY21, Qtr 1, Item# 58:
SHIELD Illinois is being established state-wide to test and identify individuals who have COVID-19 using a
saliva-based testing methodology originally designed by researchers at the University of Illinois Urbana-
Champaign. In order to maximize use of Polymerase Chain Reaction (PCR) testing machines and ensure the
accuracy of the test results when processing of saliva samples, laboratory automation is necessary. The
University contacted multiple laboratory automation manufacturers and found that the lead times for building new
machines are extended out by months in some cases and indefinitely in others due to the COVID-19 pandemic.
Furthermore, some manufacturers are having issues providing consumables to operate their machines currently
being offered in the volumes the University would need.
Tecan US able to offer a previously used
automation system to the University of Illinois with a significantly reduced lead time and cost. Since we are able
to purchase this system from the manufacturer, we're also able to secure consumables necessary to operate the
system along with a 1-year warranty and manufacturer support. Multiple testing providers were in discussion
with Tecan to purchase this piece of equipment resulting in the need for a quick purchase due to the limited
availability of the used system from the manufacturer.
This laboratory automation system, when deployed
alongside a PCR, will greatly increase the volume of saliva samples able to be tested accurately. The ability to
conduct COVID-19 tests rapidly, in large volumes, is key to protecting the health and safety of residents of the
State of Illinois. This Emergency Purchase has an expected start date of 08/12/2020 through 10/07/2020 with an
Actual Cost of $121,977.98.
Signed By: Daniel Szanjna, Director, System Purchasing Services
Vendor: Tecan US, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $121,977.98 $237.40 $237.40 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
62 University of Illinois File Date: 1/15/2021
Latest Filing – 01/15/2021:
The Actual Total Cost of FY21, Qtr 1, Item# 60 is $383,188.00.
Original Filing - 08/24/2020:
The vendor will provided COVID-19 Disinfection and Cleaning, (2 shifts, 18 custodians), supplies to janitorial
cart, dust mops, (12) wet mops, (8) mop buckets, (6) vacuum supplies, dusters, scrapers, floor safety signs,
(20) microfiber pads, burnisher, (1) auto -scrubber, (1) kaivac and (3) vacuums. This Emergency Purchase has
an expected start date of 08/24/2020 through 11/22/2020 with an Original Estimated Cost of $312,349.00.
Signed By: Debra Matlock, Executive Director, UIC Purchasing
Vendor: Vargas Group Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $312,349.00 $383,188.00 $383,188.00 21 3
Federal $0.00 $0.00
63 University of Illinois File Date: 2/10/2021
Latest Filing – 02/10/2021:
The Actual Total Cost of FY21, Qtr 1, Item# 59 is $44,240.00.
Original Filing - 08/25/2020: FY21, Qtr 1, Item# 59:
The vendor will provided COVID-19 Disinfection and Cleaning services for 5 days a week, 15 people for 8
hours a day ($35.00/hour/person - weekly total $21,000.00). This Emergency Purchase has an expected start
date of 08/24/2020 through 11/22/2020 with an Original Estimated Cost of $294,000.00.
Signed By: Debra Matlock, Executive Director, UIC Purchasing
Vendor: Blue Fox Cleaning Service, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $294,000.00 $44,240.00 $44,240.00 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
64 University of Illinois File Date: 2/25/2021
Latest Filing – 02/25/2021:
The Actual Total Cost of FY21, Qtr 2, Item# 37 is $360,000.00.
Original Filing - 11/25/2020: FY21, Qtr 2, Item# 37:
PhysIQ is personalized analytics that learns a patient's baseline and detects subtle changes to provide insight into
their health. A wearable biosensor and transmitter (cellphone device) that tracks patient data across the
continuum of care. The wearable device works in tandem with a web-based program license. The hospital can
extract personalized patient insight to help support at-risk patients from the hospital to home. All the data and
analytics are presented within a web portal user interface or exportable via API into any third-party tool or data
warehouse that the hospital will access and monitor. We are using these patient wearable devices during the
COVID-19 pandemic to monitor at-home patient's vitals. If a patient's vitals worsen, a patient will be instructed
to return to the hospital for additional treatment. This Emergency Purchase has an expected start date of
11/25/2020 through 02/22/2021 with an Original Estimated Cost of $360,000.00.
Signed By: Debra Matlock, Executive Director, UIC Purchasing
Vendor: PhysIQ Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $360,000.00 $360,000.00 $360,000.00 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021
65 University of Illinois File Date: 1/22/2021
Second Filing - 01/22/2021: FY21, Qtr 3, Item# 38:
An Emergency Purchase Extension was received on December 18, 2020 requesting an extension for dates
starting 03/07/2021 to 09/02/2021 at an additional estimated cost of $240,000.00, revising the total estimated
cost to $360,000.00.
Original Filing - 12/07/2020: FY21, Qtr 3, Item# 38:
Provide Agency employees who work in the capacity of food service sanitation laborers (FSSLs) or cooks. An
FSSL is expected to assemble patient meal trays according to prescribed menus created by a registered dietitian.
This Emergency Purchase has an expected start date of 12/07/2020 through 03/06/2021 with an Original
Estimated Cost of $120,000.00.
Signed By: Debra Matlock, Executive Director, UIC Purchasing
Vendor: Impact Group LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $120,000.00 $360,000.00 $0.00 $0.00 21 3
Federal $0.00 $0.00
66 University of Illinois File Date: 3/3/2021
Latest Filing – 03/03/2021:
The Actual Total Cost of FY21, Qtr 2, Item# 40 is $440,000.00.
Original Filing - 12/21/2020: FY21, Qtr 2, Item# 40:
United Security Services, Incorporated will provide security for several areas at the UI Hospital, including the
outside COVID-19 intake tent and various indoor locations. At these locations they will provide fixed post
security and roving patrols. This Emergency Purchase has an expected start date of 12/21/2020 through
03/21/2021 with an Original Estimated Cost of $660,000.00.
Signed By: Debra Matlock, Executive Director, UIC Purchasing
Vendor: United Security Services, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $660,000.00 $440,000.00 $440,000.00 21 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2021 through March 31, 2021