LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  1       University of Illinois - Urbana-Champaign                                                File Date:  3/21/2022

  Original Filing – 3/21/2022: FY22, Qtr 4, Item# 1

 

  Contractors Power and Lighting (CPL) specialize in this type of work (Failed Feeders). We have successfully

  used them on similar projects. They are also available to mobilize right away for this emergency work.

 

  Load Center 1 was being tested and it was discovered that the 15kV standby line at 921 failed. The concern is

  that currently only the normal line feeds the two switches, which feed the motor control centers that supply

  power to the boilers that supply steam to campus, compressors that supply air to campus along with equipment

  that provide water treatment for the boilers. If that line fails it would cause catastrophic issues for the campus

  along with the hospitals. CPL will pump down and inspect five (5) electrical manholes to determine route of the

  failed feeder. They will then remove approximately 700ft of existing15kv cable between building 921 medium

  voltage switch and load center. They will install the cables (3) 15kv cable terminations on transformer in building

   921, (6) 15kv cable terminations in medium voltage switchgear in building 921, (3) 15kv cable terminations in

  load center, (3) sets 15kv cable splices in manholes, and new cable racks in manholes and load center basement

  as needed.

  After all installed CPL will rack, label and fire-tape new cable in five (5) manholes and basement of load center.

  Very-low-frequency (VLF) Acceptance Test new cables. Report available upon completion. Finally perform a

  maintenance test one (1) 1500kva oil-filled station type transformer per InterNational Electrical Testing

  Association (NETA) standards. Reports available upon completion.

 

  This Emergency Purchase has an expected start date of 03/21/2022 through 06/19/2022 with an Original

  Estimated Cost of $134,470.00.

   Signed By:  Debra Matlock, Exec. Dir.

       Vendor:  Contractors Power & Light Co.                                                     Notary Date:   3/21/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $134,470.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  2       State Police, Illinois                                                                                     File Date:  6/21/2022

  Latest Filing - 06/21/2022  FY22, Qtr 4, Item #2

  An Actual Total Cost of $37,500.00 was reported in the same filing quarter.

 

  Original Filing – 3/23/2022: FY22, Qtr 4, Item# 2

 

  The Safe2Help Illinois call center, New Orleans Teleport, Inc. d/b/a CALLS PLUS, is subcontracted through

  Sprigeo, INC. for call center services. The current agreement with Calls Plus through Sprigeo ends on

  12/30/2021. The IFB and related processes to secure a separate call center contract have been encumbered over

  the past approximately 6 months and are still underway. The continuation of the current call center relationship

  on an emergency basis is critically essential to Safe2Help Illinois's ability to operate. Without the call center

  component, Safe2Help Illinois cannot function at any level. Given that Safe2Help is currently deployed and

  actively marketed as a life-safety resource to more than two million Illinois K-12 students, a gap in call center

  services would put Illinois schoolchildren in immediate jeopardy of great bodily harm and death.

 

  Emergency continuation of call center services provided by New Orleans Teleport, Inc. d/b/a CALLS PLUS via

  Sprigeo, INC.  *** Funding is unknown, possibly grant funding (Federal and/or State).

 

  This Emergency Purchase has an expected start date of 03/20/2022 through 06/17/2022 with an Original

  Estimated Cost of $37,500.00.

   Signed By:  Nancy King, APO

       Vendor:  Sprigeo, Inc                                                                                  Notary Date:   3/23/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:          $37,500.00                                          $37,500.00             $37,500.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  3       Human Services, Department of                                                                 File Date:  3/24/2022

  Original Filing – 3/24/2022: FY22, Qtr 4, Item# 3

 

  We currently have a contract with Environmental Control Solutions which was competitively bid for the past 4.5

   years. Their knowledge of the system , they know our systems and are the best equipped to replace the boiler

  controls that are currently not working.

 

  Remove the existing controls

 Remove the existing gas valve and combustion air actuator

 Remove the old O2

  monitoring controls

 Install new servo driven gas valve

 Install new combustion air servo motor

 install new

  VFD for blower motor control

 Install O2 probe in stack

 Install new control wiring and provide a new wiring

  diagram

 

  This Emergency Purchase has an expected start date of 04/01/2022 through 06/30/2022 with an Original

  Estimated Cost of $134,930.00.

   Signed By:  Jean Sandstrom, APO

       Vendor:  Environmental Contol Solutions                                                   Notary Date:   3/24/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $134,930.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  4       Human Services, Department of                                                                 File Date:  3/28/2022

  Original Filing –3/28/2022: FY22, Qtr 4, Item# 4

 

  Vendor was the only vendor to respond and provide a quote for the services needed at no cost.

 

  Water was leaking from 4 buffalo domestic water valves into the parking lots and sidewalk area between 4

  pavilions. This was creating a hazard at the facility which,if not addressed immediately,could flood all lots and

  create a sinkhole at the facility. The water can't be shut off to stop the water leak because it would mean

  shutting off water to other units.

  Vendor is needed to repair and replace 4 Buffalo Water Boxes and associated lines.

 

  This Emergency Purchase has an expected start date of 04/04/2022 through 06/30/2022 with an Original

  Estimated Cost of $39,500.00.

   Signed By:  Jean Sandstrom, APO

       Vendor:  MVP Plumbing Corp                                                                    Notary Date:   3/28/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:          $39,500.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  5       Corrections, Department of                                                                        File Date:  3/30/2022

  Original Filing – 03/30/2022: FY22, Qtr 4, Item# 5

 

  The vendor is able to provide the immediate shipment of bread that is needed to prevent disruption of statewide

  meal services provided by the Illinois Department of Corrections.

 

  The Vendor will provide weekly bread deliveries to the agency due to the closure of the Illinois Correctional

  Industries Bakery due to COVID-19.

 

  This Emergency Purchase has an expected start date of 03/30/2022 through 06/27/2022 with an Original

  Estimated Cost of $428,400.00.

   Signed By:  Jacenta Wilson, APO

       Vendor:  Good Source Solutions                                                                 Notary Date:   3/30/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $428,400.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  6       Capital Development Board                                                                        File Date:  3/30/2022

  Original Filing – 3/30/2022: FY22, Qtr 4, Item# 6

 

  The Department of Agriculture ("DOA") has notified the Capital Development Board ("CDB") that the Fire Alarm

  Systems and Sprinkler Systems throughout the DuQuoin State Fairgrounds are in a state of failure and need

  repaired and/or replaced as soon as reasonably possible. Of most concern are the fire alarm and sprinkler

  systems in the Grandstand/Administrative Offices,The New Horse Barn, and the Main Gate Building.

  Fairgrounds staff have maintained these systems as long possible.Time and money have been spent year after

  year, including a fire watch provided by the City of DuQuoin during the Fair, and failures continue to occur.

  These systems are shut down and are inoperable before and after the fair. Therefore,DOA has requested that

  CDB provide immediate assistance under an emergency declaration to assess and repair/replace the systems in

  the Grandstand/Administrative Offices,The New Horse Barn and the Main Gate Building as quickly as possible to

   prevent the threat to public safety, and to prevent the threat against further damage to the property while a plan

  for overall system replacement work throughout the fairgrounds is approved.

  The Grandstand's fire panel is obsolete and parts are no longer available. One of the Fire Alarm Sub-Panels

  (Annunciator Panel or Pull Station Panel) has failed. Sprinkler lines are dilapidated in multiple areas, due to years

  of decay, and the lines have pin holes that cause the air compressor (Dry System) to overwork to keep up.

  Because the sprinkler system has air inside the pipes instead of water, the

  condensation from the air/weather creates rust inside the pipes. Fairgrounds staff pay a contractor to clean the

  sprinkler system pipes before getting the sprinkler system ready for the Fair. The sprinkler lines have been

  replaced over the years but the magnitude of lines in need of repair is unfeasible to attempt without a complete

  renovation. Inspections from the Illinois State Fire Marshal in 2019 and

  2020 have noted that the "sprinkler system has been shut down and is inoperable." In fact, each year since

  2009,the Illinois State Fire Marshal’s inspections fail the sprinkler system in not only the

  Grandstand/Administrative Offices,but every building that has a sprinkler system in it. Fairgrounds administrative

   staff are located in the Grandstand/Administrative Offices. That staff includes, but is not

  limited to, the Fair Manager,4 full time Department of Agriculture employees, part-time summer employees and

  multiple full time/part time summer workers doing maintenance to the Grandstand/Administrative Offices and

  tunnel. There are thousands of Fair visitors in the Grandstand during the Fair for concerts and entertainment.

  Additionally, there are non-fair events scheduled throughout the year, both of which cause a serious concern for

  a threat to public health and safety and a threat to equipment and further damage should a fire occur.

  The New Horse Barn's fire panel is functioning at this time but is obsolete and parts are unavailable if and when a

   system failure occurs. Sprinkler lines are dilapidated and the sprinkler system is down at this time due to

  continuous line failures. Because the sprinkler system has air inside the pipes instead of water,the condensation

  from the air/weather creates rust inside the pipes. Fairgrounds staff pay a contractor to clean the sprinkler

  system pipes before getting the sprinkler system ready for the Fair. Multiple repairs have been completed on the

  sprinkler system but due to the overwhelming amount of repairs still needed,it is unfeasible without a complete

  renovation. Similar to the Grandstand/Administrative Offices,the Illinois Fire Marshal inspections for 2019 and

  2020 have noted that the "sprinkler system has been shut down and parts removed" and the sprinkler system is

  out of service due to needed repairs/replacement. There are several events scheduled in The New Horse Barn

  which also house the animals during the events.

  Again, the failure of the fire alarm and sprinkler systems cause a serious concern for a threat to public health and

   safety, a threat to the animals housed in the barn, and a threat to equipment and further damage should a fire

  occur.

  The main fire alarm control panel for the campus is located in the Main Gate Building. The existing panel has a


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  dialer with two communication lines, one line for trouble and the second for alarm conditions.It has been noted

  by staff when one of the building fire alarm control panels activates an alarm or trouble condition, no other alarm

   can capture the line. Single source fire alarm control panels and peripheral devices should be taken into

  consideration. A proprietary campus system gives the owner full monitoring capabilities and control of the entire

  campus. Since upgrading of the system will be a migration process, maintaining a single source system would

  allow all existing systems to be maintained while allowing new upgrades to be brought online and integrated.

  This project began through the emergency selection of an Architect/Engineer (WE");this exempts the selection

  from a 14-day solicitation required through Qualifications-Based Selection ("QBS"). Considering the time frames

  needed for the selection,negotiation and execution of an A/E contract followed by bidding and award procedures,

   design and replacement of the Fire Alarm and Sprinkler Systems under the existing processes would likely not

  begin for several months. For this reason, emergency purchases are necessary to protect against the threat to

  public health and safety and to prevent or minimize serious disruption in critical State services as quickly as

  possible.

  Boyer Fire Protection LLC,located in St. Louis, MO was selected to provide sprinkler replacement work because

   they provided the lowest responsive and responsible quote, and they can respond immediately to this request for

   emergency services. This project was publicly bid, utilizing emergency documents and processes.

 

  The scope of work provides for demolishing the existing dry pipe sprinkler and standpipe system throughout

  grandstand and horse barn facility.Provide new dry pipe sprinkler and standpipe system and all appurtenances to

  provide full coverage to entire grandstand and horse barn facility,including hydraulic calculations and drawings.

  Additionally,provide new wet-pipe sprinkler system to fully cover grandstand stage building.Included in this

  project is water service modifications to accomplish sprinkler coverage. Remove and reinstall or remove and

  replace existing ceiling system as indicated on drawings.

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, design

  documents provided by the architect/engineer of record, and quote provided by Boyer Fire Protection LLC.

  Services provided under this procurement should not exceed $1,328,000.00,prior to entering into a Construction

  Contract,without prior authorization from the Capital Development

  Board in consultation with the Chief Procurement Office. Final Actual Costs will be reported upon project

  completion and project closeout.

  In accordance with 30 ILCS 500/50-35,all contractors, and each subcontractor to be used whose

  contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as

  a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for

  Construction,the General Contractor shall perform no less than 20% of work with its own staff. Each other

  trade shall perform no less than 40% of work with its own staff.Work with own staff includes direct labor and

  supervision, as well as material purchases where the material is installed by the contractor.

  This Emergency Purchase has an expected start date of 03/30/2022 through 06/27/2022 with an Original

  Estimated Cost of $1,328,000.00.

   Signed By:  Chris Miles, Exec II

       Vendor:  Boyer Fire Protection                                                                    Notary Date:   3/30/2022


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:     $1,328,000.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00

  7       Innovation & Technology, Department of                                                 File Date:  3/30/2022

  Original Filing – 3/30/2022: FY22, Qtr 4, Item# 7

 

  This vendor can provide the ManageEngine OpManager Enterprise Edition to provide Monitoring and

  Configuration Management AND the associated training needed. This vendor has also provided a large

  government discount.

 

  ManageEngine OpManager Enterprise Edition is a Software platform DoIT uses to: monitor, troubleshoot,

  inventory and alert on network elements and alert based on SNMP, syslog and other remote telemetry. Without

  this system DoIT will not be able to monitor and troubleshoot the network, track configurations, do bulk

  configurations, manage configurations remotely, perform device inventory as well as other tasks required to

  maintain the network. This will also provide 30 hours of online training for DoIT staff.

 

  This Emergency Purchase has an expected start date of 03/31/2022 through 06/28/2022 with an Original

  Estimated Cost of $177,403.00.

   Signed By:  Dante Watson, APO

       Vendor:  National Tek Services, Inc.                                                           Notary Date:   3/30/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $177,403.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  8       Capital Development Board                                                                        File Date:  3/30/2022

  Original Filing – 3/30/2022: FY22, Qtr 4, Item# 8

 

  The Department of Agriculture ("DOA") has notified the Capital Development Board ("CDB") that the Fire Alarm

  Systems and Sprinkler Systems throughout the DuQuoin State Fairgrounds are in a state of failure and need

  repaired and/or replaced as soon as reasonably possible. Of most concern are the fire alarm and sprinkler

  systems in the Grandstand/Administrative Offices,The New Horse Barn, and the Main Gate Building.

  Fairgrounds staff have maintained these systems as long possible.Time and money have been spent year after

  year, including a fire watch provided by the City of DuQuoin during the Fair, and failures continue to occur.

  These systems are shut down and are inoperable before and after the fair. Therefore,DOA has requested that

  CDB provide immediate assistance under an emergency declaration to assess and repair/replace the systems in

  the Grandstand/Administrative Offices,The New Horse Barn and the Main Gate Building as quickly as possible to

   prevent the threat to public safety, and to prevent the threat against further damage to the property while a plan

  for overall system replacement work throughout the fairgrounds is approved.

  The Grandstand's fire panel is obsolete and parts are no longer available. One of the Fire Alarm Sub-Panels

  (Annunciator Panel or Pull Station Panel) has failed. Sprinkler lines are dilapidated in multiple areas, due to years

  of decay, and the lines have pin holes that causethe air compressor (Dry System) to overwork to keep up.

  Because the sprinkler system has air inside the pipes instead of water,the

  condensation from the air/weather creates rust inside the pipes. Fairgrounds staff pay a contractor to clean the

  sprinkler system pipes before getting the sprinkler system ready for the Fair. The sprinkler lines have been

  replaced over the years but the magnitude of lines in need of repair is unfeasible to attempt without a complete

  renovation. Inspections from the Illinois State Fire Marshal in 2019 and 2020 have noted that the "sprinkler

  system has been shut down and is inoperable." In fact, each year since 2009,the Illinois State Fire Marshal’s

  inspections fail the sprinkler system in not only the Grandstand/Administrative Offices,but every building that has

   a sprinkler system in it. Fairgrounds administrative staff are located in the Grandstand/Administrative Offices.

  That staff includes, but is not limited to, the Fair Manager,4 full time Department of Agriculture employees, part-

  time summer employees and multiple full time/part time summer workers doing maintenance to the

  Grandstand/Administrative Offices and tunnel. There are thousands of Fair visitors in the Grandstand during the

  Fair for concerts and entertainment. Additionally, there are non-fair events scheduled throughout the year, both

  of which cause a serious concern for a threat to public health and safety and a threat to equipment and further

  damage should a fire occur.

  The New Horse Barn's fire panel is functioning at this time but is obsolete and parts are unavailable if and when a

   system failure occurs. Sprinkler lines are dilapidated and the sprinkler system is down at this time due to

  continuous line failures. Because the sprinkler system has air inside the pipes instead of water,the condensation

  from the air/weather creates rust inside the pipes.

  Fairgrounds staff pay a contractor to clean the sprinkler system pipes before getting the sprinkler system ready

  for the Fair. Multiple repairs have been completed on the sprinkler system but due to the overwhelming amount

  of repairs still needed,it is unfeasible without a complete renovation. Similar to the Grandstand/Administrative

  Offices,the Illinois Fire Marshal inspections for 2019 and 2020

  have noted that the "sprinkler system has been shut down and parts removed" and the sprinkler system is out of

  service due to needed repairs/replacement. There are several events scheduled in The New Horse Barn which

  also house the animals during the events. Again, the failure of the fire alarm and sprinkler systems cause a

  serious concern for a threat to public health and safety, a threat to the animals housed in the barn, and a threat to

   equipment and further damage should a fire occur.

  The main fire alarm control panel for the campus is located in the Main Gate Building. The existing panel has a


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  dialer with two communication lines, one line for trouble and the second for alarm conditions.It has been noted

  by staff when one of the building fire alarm control panels activates an alarm or trouble condition, no other alarm

   can capture the line. Single source fire alarm control panels and peripheral devices should be taken into

  consideration. A proprietary campus system gives the owner full monitoring capabilities and control of the entire

  campus. Since upgrading of the system will be a migration process, maintaining a single source system would

  allow all existing systems to be maintained while allowing new upgrades to be brought online and integrated.

  This project began through the emergency selection of an Architect/Engineer (WE");this exempts the selection

  from a 14-day solicitation required through Qualifications-Based Selection ("QBS"). Considering the time frames

  needed for the selection,negotiation and execution of an A/E contract followed by bidding and award procedures,

   design and replacement of the Fire Alarm and Sprinkler Systems under the existing processes would likely not

  begin for several months. For this reason, emergency purchases are necessary to protect against the threat to

  public health and safety and to prevent or minimize serious disruption in critical State services as quickly as

  possible.

  Brown Electric,Inc.,located in Goreville,IL was selected to provide Alarm/Electrical work because they provided

  the lowest responsive and responsible quote, and they can respond immediately to this request for emergency

  services. This project was publicly bid, utilizing emergency documents and processes.

 

  The scope of work provides for demolishing the main fire alarm control panel, associated cabling, pathways and

  all end devices as indicated on drawings for the Grandstand Building, Grandstand Stage Building, and New Horse

   Barn. Provide new fire alarm control panel, associated cabling, pathways and all end devices as indicated on

  drawings for the Grandstand Building, Grandstand Stage Building, and New Horse Barn.Electrical Contractor

  shall interconnect new fire alarm systems with the existing main Fire Alarm Control Panel located at the Main

  Gate Building. Provide new fiber optic cabling and associated pathways as denoted on drawings for the

  interconnection of the Main Gate building, the Grandstand building,the Grandstand Stage building, and the New

  Horse Barn. Cabling shall be tested for continuity. Provide select demolition as it pertains to the removal of fire

  alarm and sprinkler system components as

  indicated on drawings. Provide new electrical infrastructure and connections to support new fire alarm and

  sprinkler equipment and components as indicated on drawings. Temporarily remove and reinstall existing light

  fixtures to allow ceiling and sprinkler piping work.

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, design

  documents provided by the architect/engineer of record, and quote provided by Brown Electric,Inc. Services

  provided under this procurement should not exceed $593,098.00, prior to entering into a Construction Contract,

  without prior authorization from the Capital Development Board in consultation with the Chief Procurement

  Office. Final Actual Costs will be reported upon project completion and project close-out.

  In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose

  contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as

  a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for

  Construction,the General Contractor shall perform no less than 20% of work with its

  own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff

  includes direct labor and supervision, as well as material purchases where the material is installed by the

  contractor.

 

  This Emergency Purchase has an expected start date of 03/30/2022 through 06/27/2022 with an Original

  Estimated Cost of $593,098.00.


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

   Signed By:  Chris Miles, Exec II

       Vendor:  Brown Elec, Inc.                                                                           Notary Date:   3/30/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $593,098.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00

  9       Innovation & Technology, Department of                                                 File Date:  3/31/2022

  Original Filing – 3/31/2022: FY22, Qtr 4, Item# 9

 

  Emergency contract is requested so DoIT may continue to order  desktops and monitors  with the vendor that

  held the previous contract - MC DT Computers  while new IFB is prepared.  The State seeks to replace

  approximately 8500 aging devices that are currently running on out dated and unsupported operating systems. 

  Unsupported operating systems are highly vulnerable to cyber security breaches and there has been rise in

  frequency of cyber attacks and security breaches , it is imperative that we get these devices replaced as quickly

  as possible.  This vendor was selected because they are the recently expired master contracted holder.

 

  This contract will be used to provide the following products:

 

Deskp Computers

 

Monito

 

Optional Upgrades

 

  This Emergency Purchase has an expected start date of 04/01/2022 through 06/29/2022 with an Original

  Estimated Cost of $20,000,000.00.

   Signed By:  Dante Watson, APO

       Vendor:  CDW-G                                                                                        Notary Date:   3/30/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:   $20,000,000.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  10     Innovation & Technology, Department of                                                 File Date:  4/1/2022

  Original Filing – 4/1/2022: FY22, Qtr 4, Item# 10

 

  This vendor can provide the support for Radio services, maintenance, and services needed by DoIT to support

  Emergency radio services.  This Vendor previously implemented and supported DoIT and other state agencies

  with Radio Maintenance services.  DoIT has previously been able to successfully negotiate contracts with this

  vendor and the existing contract terms will be used for the Emergency period. Contract negotiations with a new

  vendor could take several weeks creating significant risk and exposure during negotiations. The administrative

  review process has previously been completed with this vendor, including financial discloser and BEP utilization

  plan. Bringing in a new vendor for such a large and complicated implementation would take months as the 

  maintenance of radio service is required for emergency service personnel throughout the state and loss of this

  service could disrupt emergency radio communications if not properly maintained.

  This contract will be a JPMC available to governmental units or qualified not-for-profit for the products

  categories below -

 

Statewide Radio Maintenance and support services provides State of Illinois entities

  (Illinois State Police, Local Law Enforcement, Emergency Medical Services, Department of Corrections,

  Department of Transportation) the ability to procure radio maintenance and support services for invaluable

  emergency communications equipment used by emergency communication agencies throughout the state.   The

  support services include radio support, repair, installation, radio tower site infrastructure for life saving

  communication services.  These services provide an essential support service to the State of Illinois valuable

  emergency services communication using radio and if not supported would cause loss of life or injury.  

 

  This Emergency Purchase has an expected start date of 4/1/2022 through 06/29/2022 with an Original Estimated

   Cost of $2,000,000.00.

   Signed By:  Dante Watson, APO

       Vendor:  Motorola Solutions Inc                                                                 Notary Date:     4/1/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:     $2,000,000.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  11     Capital Development Board                                                                        File Date:  4/4/2022

  Original Filing – 4/4/2022: FY22, Qtr 4, Item# 11

 

  The Department of Corrections has notified the Capital Development Board that the Pontiac Correctional Center

  is experiencing multiple leaks in the Visitors Center, located in the Administration Building, and in the Training

  Building as a result of failing roofing systems.  Attempts at repairs have been made but have been unsuccessful. 

  The leaks are causing disruption to daily operations and damaging parts of the buildings and equipment.

   

 

In the Administration Building, rainwater and or snow melt comes down through the ceiling tile, down the

  walls and pools on the floor and on the furniture.  During heavy rains, a large amount of the visiting booths are

  unusable which impacts the ability for the facility to manage visitors who are there to see Individuals in Custody.

 

   

 

In the Training Building, rainwater or snow melt stream down through the metal ceiling into the various

  classrooms. This causes heavy flooding depending on the amount of rain.

   

 

Considering the time frames needed for the selection, negotiation and execution of an A/E contract followed

  by bidding and award procedures, the implementation of at least reliable long term temporary repairs, followed

  by the design and construction of the replacement roofing systems, under the existing processes would likely not

   begin for several months.  For this reason, an emergency purchase is necessary in order to protect against the

  threat to public health and safety, to protect against further loss or damage and to prevent or minimize serious

  disruption in critical State services.

   

 

Kenyon & Associates Architects, Inc., located in Peoria, IL, was selected to provide an assessment and

  potential design services to repair the roofing systems because they have the necessary expertise to complete the

  work, they are currently on site for design services to replace a different roofing system, and they can respond

  immediately to the request for emergency services.  

  

  The scope of work provides for an assessment of the Visitors Center (Admin. Bldg.) and Training Building

  roofing systems.  The assessment should include recommendations and estimates for reliable long term

  temporary solutions for each roof.  The scope of work may also include design services for the temporary

  solutions, if deems feasible and subject to CDB approval in consultation with the CPO office.

   

 

 

Incorporated documents include the March 2009 Standard Documents for Construction & Supplement

  and the March 2009 Design and Construction Manual & Supplement.  Basic Architectural Services provided

  under this procurement should not exceed $100,000.00, which is a place-holder prior to the negotiation of a

  Professional Services Agreement, without prior authorization from the Capital Development Board in consultation

   with the Chief Procurement Office.  Final Actual Costs will be reported upon project completion and project

  close-out. 

 

 

This Emergency Purchase has an expected start datef 04/04/2022 through 07/02/2022 with an Original

  Estimated Cost of $100,000.00.

   Signed By:  Chris Miles, Exec II

       Vendor:  Keyon & Assoc. Architects, Inc                                                   Notary Date:     4/4/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

        State Cost:        $100,000.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00

  12     Innovation & Technology, Department of                                                 File Date:  4/4/2022

  Original Filing – 4/4/2022: FY22, Qtr 4, Item# 12

 

  Currently, Enterprise Application Services ("EAS") employs the use of Salesforce products requiring annual

  license subscriptions to support multiple State Agencies.  Additionally, EAS has two professional services

  resources on staff who are assisting with the implementation and continued development of the State's

  Salesforce technology. In order to preserve and maintain current operational functionality and State support, it is

  critical to select Carahsoft to make this emergency purchase as they are the dedicated public sector reseller

  partner of Salesforce, and Salesforce does not conduct direct sales.

   To provide support to multiple critical State agencies, DoIT requires 2,000 SalesForce licenses and 50 Sales

  Cloud licenses. These licenses support multiple Agencies throughout the State. The primary Agency supported

  by these licenses is the Department of Public Health; IDPH accounts for roughly 90% of the licenses used by the

   State. Vital programs such as IDPH's Vax Verify program require Salesforce licensing to remain operational

  beyond 3/21/22. The remaining licenses are used in support of key programs within other State agencies: the

  Department of Children and Family Services, the Department of Innovation and Technology, the Department of

  Commerce and Economic Opportunity, and the Illinois Lottery Department.

   

 

The Agency also requests to procure two professional services resources: (1) Salesforce Implementation

  Architect for (500) hours, and (1) Salesforce Program Architect for (500) hours. These resources will use their

  skillsets to continue supporting DoIT in the implementation and support of the Salesforce technology.

 

  This Emergency Purchase has an expected start date of 04/01/2022 through 06/29/2022 with an Original

  Estimated Cost of $3,926,900.77.

   Signed By:  Dante Watson, APO

       Vendor:  Carahsoft Technology Corp                                                         Notary Date:     4/4/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:     $3,926,900.77                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  13     Central Management Services, Department of                                          File Date:  4/6/2022

  Original Filing – 4/6/2022: FY22, Qtr 4, Item# 13

 

  The Illinois Office of Communication and Information (IOCI) is statutorily mandated by 20 ILCS 405/405-270

  to provide for and coordinate broadcast communications services for State agencies and, when requested and

  when in the best interests of the State, for units of federal or local governments and public and not-for-profit

  institutions of primary, secondary, and higher education.

   

 

IOCI originally sought to procure the services of a vendor to replace the satellite controller which instructs

  the satellite antenna motor to move the dish that is located on the roof of the 120 W. Jefferson St., Springfield,

  IL 62702.  The current controller is 30 years old and had stopped working, although the dish was still able to

  send and receive transmissions.  IOCI and CMS Bureau of Strategic Sourcing (BOSS) attempted to procure the

  controller equipment via multiple requests for quotes (small purchases) with no success.  On or about September

   22, 2021, the dish was struck by lightning and is now unable to receive on the horizontal downlink.  Because it

  is not possible to move the dish, it is now not possible to receive any signals.

   

 

In order to meet statutory requirements, it has been determined that replacement of the entire system is in

  the best interest of the State.  Based on the lack of success in replacing the satellite controller via a competitive

  process, IOCI contacted the vendor who installed the current satellite transmission equipment in the early 1990s

  to request a quote.  The vendor was able to access their records and has a good understanding of the location of

  the equipment and what is needed to meet the State's needs and the vendor was willing to provide a quote for the

   new equipment.

   

 

Between October 1, 2021 and April 5, 2022, CMS engaged in negotiations with the satellite vendor and

  worked with the vendor, who is located in Texas, to complete paperwork required to contract in Illinois.

   

 

The BEP goals were calculated at 0% as there are no BEP vendors certified under the NIGP Codes below

  (CMS confirmed that during the months of negotiation with the satellite dish vendor, no additional BEP certified

  vendors were added under the NIGP Codes below):

 

 726-54 Ground Stations, Satellite: Transmit/Receive and Receive Only (Including Antennas)

         

  840-20 Broadcast Equipment, Television

         

  840-45 Satellite Receiver Dish (Video)

 

  Satellite Equipment:

 

 

1. 5.0-meter KU band uplink antenna w/motorized azimuth , elevation, and polarization.  Minimum 3 ports (2

  RX, 1 TX). 

 

2. Mount for above antenna for roof load frae.

 

3. Antenna control unit (RCI4500 or equivalent), controller to be mounted in interior equipment rack with

  contactor and local control assembly at the antenna. ACU must be capable of integrating with Crystal M&C

  software.  Serial or IP interface (IP preferred).

 

4. Ku-band low noise block downconverter, quaity 2.

 

5. Forced air (or equivalent) dish deicing system with local and remote contls

 

6. System design, checkout, performance analysis, warray.

 

7. Removal of current non-function antenna.

 

8. Assembly of antenna on customer supplied roof interface. Install feed, waveguide, and remote-control cable,

   maximum of 100 ft, includes IFL cable connectors and crane.

 

9. Lightning groundingit.

 

 

 

Civil Engineering - will be conducted as a small purchase with emergency conditions and will be awarded to


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  an Illinois BEP Certified Vendor:

 

1. Vendor shall provide all necessary drawings to provide for modification of

   roof load frame to support the new CPI Satcom 4.8 meter antenna.

2. The load frame shall support the weight

   of the antenna assembly and all motors and control equipment for motorized azimuth, elevation, and polarization.

   

3. The load frame shall be of sufficient strength to allow the antenna to be capable of surviving 125 mph

  winds minimum.

4. If possible, the load frame shall be modified in a way that does not require removal of the

  current antenna.

5. The load frame shall be designed to place the antenna center position at the necessary

  azimuth to allow the greatest view of North American satellites.

 

 

 

Construction- will be conducted as a small purchase with emergency conditions and will be awarded to an

  Illinois BEP Certified Vendor:

 

1. The vendor shall be responsible for the modification of the roof load frame in

   accordance with the drawings provided by the structural engineer.

2. The vendor shall be responsible for the

  addition, subtraction, or substitution of steel members in accordance with the design of the structural engineer.

 

3. The vendor shall perform any necessary modifications to the roof structure, if necessary, in accordance

  with the design of the structural engineer.

4. The vendor shall perform any required fireproofing to interior

  steel members, ifnecessary, in accordance with the design of the structural engineer.

5. The vendor shall paint

  all external steel members in accordance with the design of the structural engineer.

6. The vendor shall be

  responsible for obtaining all necessary construction permits.

 

   

This Emergency Purchase has an expected start date  04/06/2022 through 07/03/2022 with an Original

  Estimated Cost of $324,475.00.

   Signed By:  Will Stephens, APO

       Vendor:  Communications & Power Industries                                           Notary Date:     4/6/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $324,475.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  14     Innovation & Technology, Department of                                                 File Date:  4/6/2022

  Original Filing – 4/6/2022: FY22, Qtr 4, Item# 14

 

  There is currently a world wide computer chip shortage.  The State seeks to replace aging Panasonic

  ToughBook devices that are currently running on out dated and unsupported operating systems.  Unsupported

  operating systems are highly vulnerable to cyber security breaches and there has been rise in frequency of cyber

  attacks and security breaches , it is imperative that we get these devices replaced as quickly as possible.  This

  emergency is for the items on the quote.

  Please see attached Panasonic ToughBook Quote 494384.pdf of $569,529.00

 

  This Emergency Purchase has an expected start date of 04/05/2022 through 07/03/2022 with an Original

  Estimated Cost of $569,529.00.

   Signed By:  Dante Watson, APO

       Vendor:  CDS                                                                                              Notary Date:     4/6/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $569,529.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  15     Innovation & Technology, Department of                                                 File Date:  4/7/2022

  Original Filing – 4/7/2022: FY22, Qtr 4, Item# 15

 

  CDW was the last providing vendor for these licenses.    They are an authorized adobe dealer.  There was some

  confusion on this as the licenses were still good through April 8th and a purchase request was being worked on

  for submittal to start the IFB process.  The last providing vendor was selected due to the critical need for these

  products.   The last providing vendor was selected due to the critical need for these products.   We are planning

  to do an IFB for a longer term master contract.  Adobe is our enterprise solution. 

 

  Adobe Licenses, maintenance and support for :

 

Illustrator - 1024 GB  - Quantity of 50

Animate - 1024 GB  - Quantity of 5

Adobe Sign Subscription -

  Enterprise Enterprise Subscription

Adobe Presenter  - Quantity of 20

All Apps - 1024 GB - Quantity of 225

 

  After Effects - 1024 GB - Quantity of 12

Lightroom - 1024 GB - Quantity of 6

Premiere Pro - 1024 GB -

  Quantity of 40

Dreamweaver - 1024 GB - Quantity of 30

Acrobat Pro DC - Quantity of 15500

Adobe

  Technical Communication Suite - Quantity of 1

Adobe XD - 1024 GB - Quantity of 7

Adobe Stock

  (Images/Credits) 20,000/500/Unlimited

Dimension - 1024 GB - Quantity of 1

Adobe RoboHelp - Quantity of

  10

Audition - 1024 GB - Quantity of 10

Photoshop - 1024 GB - Quantity of 275

InDesign - 1024 GB -

  Quantity of 60

Adobe FrameMaker - Quantity of 2

Adobe Captivate - Quantity of 50

 

  This Emergency Purchase has an expected start date of 04/08/2022 through 07/06/2022 with an Original

  Estimated Cost of $926,910.17.

   Signed By:  Dante Watson, APO

       Vendor:  CDW-G                                                                                        Notary Date:     4/7/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $926,910.17                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  16     Transportation, Department of                                                                  File Date:  5/2/2022

  Latest Filing - 05/02/2022: FY22, Qtr 4, Item #16

  An Actual Total Cost of $708,900.12 was reported in the same filing quarter.

 

  Original Filing – 4/7/2022: FY22, Qtr 4, Item# 16

 

  Illinois Valley Paving was selected to perform the work as they were the only contractor to submit an unofficial

  bid. They can respond quickly and have the equipment and experience to do this work.

  Other contractors contacted included:

  K.E. Vas

  Truman Flat

  P. H. Broughton

 

  Illinois 125 in Cass County from Virginia to Beardstown has deteriorated quickly after winter operations were

  completed with the wild temperature swings. The deterioration has accelerated over the last week due to the

  intermittent rain that has inundated the area. Contractor is needed to mill and resurface the intersections of

  Illinois Route 125 and US Route 67 and Illinois Route 125 and Arenzville Road in Beardstown where the potholes

   are occurring in the driving lanes. The contractor will be milling 1 1/2 inches and replacing with Hot Mix

  Asphalt and pavement stripping at these intersections.

 

  This Emergency Purchase has an expected start date of 04/07/2022 through 07/06/2022 with an Original

  Estimated Cost of $710,000.00

   Signed By:  Steven Beran, Dist 6 Operations Engineer

       Vendor:  Illinois Valley Paving                                                                   Notary Date:     4/7/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $710,000.00                                        $708,900.12           $708,900.12       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  17     Elections, State Board of                                                                             File Date:  4/14/2022

  Original Filing – 4/14/2022: FY22, Qtr 4, Item# 17

 

  Democracy Live has more experience deploying and supporting secure, accessible remote balloting solutions

  than any other provider in the market. Democracy Live pioneered and deployed the first remote absentee

  balloting system in 2008.To date, the Democracy Live OmniBallot system has been reviewed, selected and

  deployed in more elections than all other remote accessible balloting solutions combined in the U.S. They widely

  regarded as the industry leader for the services they provide. Democracy Live offers the most secure platform as

   they are partnered with Amazon AWS,the largest secure cloud provider in the U.S. AWS has been approved by

  the Department of Defense, CIA, NSA, FBI and Department of Homeland Security, which no other vendor

  offering these services has obtained.

 

  The Board is entering into an Memorandum of Understanding (MOU), in order to forego legal action and comply

  with Title II of the Americans with Disabilities Act (ADA).The MOU dictates that the Board make all reasonable

  efforts to provide accessible vote by mail to individuals with print disabilities in accordance with Title II of ADA

  for the June 28th Primary Election.The target deadline for compliance within the MOU is May 1st. Democracy

  Live will be providing the Board with ADA compliant accessible vote by mail

  platform for the upcoming Primary Election, which includes: Statewide OmniBallot Accessible Balloting Portal

  (including an Accessible Absentee System), Self-Administered outbound voter e-mail, support and training.

 

  This Emergency Purchase has an expected start date of 04/15/2022 through 07/13/2022 with an Original

  Estimated Cost of $119,950.00.

   Signed By:  Bernadette Matthews, Exec Dir

       Vendor:  Democracy Live                                                                           Notary Date:   4/14/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $119,950.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  18     Veterans Affairs, Department of                                                                File Date:  4/14/2022

  Original Filing – 4/14/2022: FY22, Qtr 4, Item# 18

 

  Vendor was able to meet the needs of the facility in a timely manner while being cost efficient.

 

  Temporary staff in the role of cooks while state staff are out on medical leave. Temp staff will assist in

  preparing meals for the veteran residents.

 

  This Emergency Purchase has an expected start date of 04/18/2022 through 07/17/2022 with an Original

  Estimated Cost of $50,000.00.

   Signed By:  Amanda Gray, APO

       Vendor:  All Team Staffing                                                                         Notary Date:   4/14/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:          $50,000.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  19     Capital Development Board                                                                        File Date:  4/20/2022

  Original Filing – 4/20/2022: FY22, Qtr 4, Item# 19

 

  The Capital Development Board ("CDB") has been made aware by the Department of Central Management

  Services ("CMS") that the roofing membrane at the Watseka Garage has recently detached, and is pulling brick

  off from the front of the building, creating a safety hazard for pedestrians and staff. Additionally, the detachment

   has now left the decking exposed to the elements, subjecting the building to further damage.

 

  A CDB project to provide, among other things, a new roofing system and structural repairs to the building began

  through the selection of an Architect/Engineer under the Qualifications Based Selection process. After a design

  was complete, regular bidding processes occurred in July and was re-bid again in November of 2021. However,

  due to various bidding matters and escalating costs, the project was never awarded and was to be re-bid again in

  October of 2022. Because of the recent damage to the building, CDB and CMS feel that temporary roofing

  repairs, to include shoring of the loose bricks on the parapet wall, should be implemented immediately in order to

   protect against the threat to public safety and to protect against further loss or damage to the building.

 

  Considering the time frames needed for standard re-bidding and award procedures, the implementation of at least temporary roofing repairs under the existing processes would likely not begin for several months. For this

  reason, emergency purchases were necessary to provide temporary roofing and masonry repairs as quickly as

  possible until such time the overall roofing replacement project can take place.

 

  On Friday, April 15th, 2022, CDB's project team, including the A/E, A-1 Roofing Co., and A-Masonry Group,

  Inc., visited the site to determine necessary repairs. A-1 Roofing Co. placed the roofing membrane back on the

  roof, and mechanically fastening it to the roof deck, leaving enough membrane to cover the open parapet wall

  cap. A-Masonry Group, Inc. planned to take down the parapet wall to approximately roof deck height to prevent

  any additional bricks from falling. A-Masonry Group, Inc. was also to place pole jacks under the lintel of the rear

   overhead door.

 

  A-1 Roofing Co. , located in Elk Grove Village IL, was selected to provide temporary roofing repairs as they are

  relatively in close proximity to the site, they have the necessary expertise to complete the work, and they could

  respond immediately to the request for emergency services.

 

  The scope of work provides for immediate temporary roofing repair work at the Watseka Garage.

 

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement. Services

   provided under this procurement should not exceed $100,000.00, which is a place-holder prior to entering into a

   Construction Contract, without prior authorization from the Capital Development Board in consultation with the

  Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.

 

  In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose

  contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as

  a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for

  Construction, the General Contractor shall perform no less than 20% of work with its

  own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff

  includes direct labor and supervision, as well as material purchases where the material is installed by the


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  contractor.

 

  This Emergency Purchase has an expected start date of 04/15/2022 through 07/13/2022 with an Original

  Estimated Cost of $100,000.00.

   Signed By:  Chris Miles, Exec II

       Vendor:  A-1 Roofing Co.                                                                           Notary Date:   4/20/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $100,000.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  20     Capital Development Board                                                                        File Date:  4/20/2022

  Original Filing – 4/20/2022: FY22, Qtr 4, Item# 20

 

  The Capital Development Board ("CDB") has been made aware by the Department of Central Management

  Services ("CMS") that the roofing membrane at the Watseka Garage has recently detached, and is pulling brick

  off from the front of the building, creating a safety hazard for pedestrians and staff. Additionally, the detachment

   has now left the decking exposed to the elements, subjecting the building to further damage.

 

  A CDB project to provide, among other things, a new roofing system and structural repairs to the building began

  through the selection of an Architect/Engineer under the Qualifications Based Selection process. After a design

  was complete, regular bidding processes occurred in July and was re-bid again in November of 2021. However,

  due to various bidding matters and escalating costs, the project was never awarded and was to be re-bid again in

  October of 2022. Because of the recent damage to the building, CDB and CMS feel that temporary roofing

  repairs, to include shoring of the loose bricks on the parapet wall, should be implemented immediately in order to

   protect against the threat to public safety and to protect against further loss or damage to the building.

 

  Considering the time frames needed for standard re-bidding and award procedures, the implementation of at least

   temporary roofing repairs under the existing processes would likely not begin for several months. For this

  reason, emergency purchases were necessary to provide temporary roofing and masonry repairs as quickly as

  possible until such time the overall roofing replacement project can take place.

 

  On Friday, April 15th, 2022, CDB's project team, including the A/E, A-1 Roofing Co., and A-Masonry Group,

  Inc., visited the site to determine necessary repairs. A-1 Roofing Co., placed the roofing membrane back on the

  roof, and mechanically fastening it to the roof deck, leaving enough membrane to cover the open parapet wall

  cap. A-Masonry Group, Inc. planned to take down the parapet wall to

  approximately roof deck height to prevent any additional bricks from falling. A-Masonry Group, Inc. was also to

   place pole jacks under the lintel of the rear overhead door.

 

  A-Masonry Group, Inc., located in Chicago, IL, was selected to provide temporary masonry shoring/repair work

   as they are relatively in close proximity to the site, they have the necessary expertise to complete the work, and

  they could respond immediately to the request for emergency services.

 

  The scope of work provides for immediate temporary masonry shoring/repair work at the Watseka Garage.

 

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement. Services

   provided under this procurement should not exceed $100,000.00, which is a place-holder prior to entering into a

   Construction Contract, without prior authorization from the Capital Development Board in consultation with the

  Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.

 

  In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose

  contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as

  a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for

  Construction, the General Contractor shall perform no less than 20% of work with its

  own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff

  includes direct labor and supervision, as well as material purchases where the material is installed by the


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  contractor.

 

  This Emergency Purchase has an expected start date of 04/15/2022 through 07/13/2022 with an Original

  Estimated Cost of $100,000.00.

   Signed By:  Chris Miles, Exec II

       Vendor:  A-Masonry Group, Inc.                                                                Notary Date:   4/20/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $100,000.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  21     University of Illinois - Urbana-Champaign                                                File Date:  4/23/2022

  Original Filing – 4/23/2022: FY22, Qtr 4, Item# 21

 

  On 3/15/22, the exiting 4,200 gallon hot water expansion tank in the Physical Education Building (PEB)

  experienced a major leak causing water to come in close contact with an MCC located directly beneath, further

  damaging an already deteriorated MCC. Building engineers protected electrical equipment with plastic sheeting

  and were able to contain the leak and direct water to a nearby floor drain. The Office of Planning, Sustainability,

  and Project Management (PSPM) immediately engaged a retainer design engineer to produce emergency bid-level

   pricing. On 4/16/22, the tank experienced a catastrophic failure and flooded the adjacent pool equipment room.

  The entire facility, including physical education facilities, classrooms, offices, and teaching labs are without

  means for heat and domestic hot water. Repairs and replacement are needed immediately to protect against

  further losses and damage to surrounding infrastructure and loss of University programming.  The work must be

   completed now and cannot wait 5 months for a full design and bidding process.

 

 

A general contractor is required for this project given the amount of general conditions and general trade

  scope needed. International Quality Contracting (IQC), a WMBE firm, self-performs a higher than average

  amount of general trades scope which will lead to more efficient management of schedule and lower costs. They

   also have developed a strong working relationship with PSPM on numerous capital projects and will be a JOC in

   FY23. IQC is familiar with prime sub contractors that have been engaged during emergencies associated with

  this scope; Canino Electric and Anchor Mechanical.

 

  Mechanical: Capping and disconnects of hot water expansion tank and installation of new bladder expansion

  tanks; installation of valves for future equipment install; mechanical system accessories and insulation.

   

 

Electrical: Installation of new distribution panel (DP), main 480 feeder interception, and transference of

  electrical loads off of failed motor control center (MCC) and onto new DP; installation of new combination

  motor starter/disconnects for all loads connected to MCC; installation of new lighting and fire alarm system

  devices in newly converted electrical closet.

   

 

Controls: Relocation of controls cabinets in floor space needed for new bladder tanks; relocation of controls

  relays from MCC to new motor starter locations and integration with controllers.

   

 

General: All demo scope (mechanical and electrical, in addition to general items); project logistics for ingress

   and egress of materials through area wells, exterior fencing and protection/restoration of landscaping; masonry

  wall restoration proceeding tank demolition; architectural modification to storage space to convert to an electrical

   closet including partition wall construction, door and hardware replacements - the architectural modification is

  required now to reconstruct the MCC in compliance with current building codes.

 

  Funding is received thru Academic Facilities Maintenance Fund Assessment (AFMFA)

 

  This Emergency Purchase has an expected start date of 04/25/2022 through 07/24/2022 with an Original

  Estimated Cost of $700,000.00.

   Signed By:  Paul Ellinger, VP

       Vendor:  International Quality Contracting, Inc.                                          Notary Date:   4/23/2022


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $700,000.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00

  22     Innovation & Technology, Department of                                                 File Date:  4/28/2022

  Original Filing – 4/28/2022: FY22, Qtr 4, Item# 22

 

  Vendor previously implemented and supported DoIT Voice over IP (VoIP) solutions during initial 10 year

  contract term and additional 2

year window involving extensions and emergency request. DoIT has previously

  been able to successfully negotiate contracts with this

vendor and the existing contract terms will be used for

  the Emergency period. Contract negotiations with a new vendor could take

several weeks creating significant

  risk and exposure during negotiations. The administrative review process has previously been

completed with

  this vendor, including financial discloser and BEP utilization plan. Bringing in a new vendor for such a large and

 

  complicated implementation would take months as the configuration and design for contact center and voice

  routing are very complex.

In addition the agency needs to maintain a secure system which requires regular

  software patching which if improperly performed

could generate significant service disruptions affecting ISP,

  DCFS, DHS, DES, DPH, HFS and many other agencies.

 

  The system currently supports 40,000+ phones, 350 Video Conferencing Systems and multiple Contact Centers

  (26), some operating

24/7/365 and supporting critical Public Safety services provided by the State of Illinois.

  The existing contract supports Cisco Webex

Conferencing as well which provides the State of Illinois a

  powerful service to conduct real-time meetings, webinars and events on line.

In addition to the previously

  mentioned services the contract enables texting service which are being used by several agencies which

include

   IDPH, IDES and IDHS COVID-19 public notifications.

 

  This Emergency Purchase has an expected start date of 04/28/2022 through 07/26/2022 with an Original

  Estimated Cost of $12,000,000.00.

   Signed By:  Dante Watson, APO

       Vendor:  Presideo                                                                                        Notary Date:   4/28/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:   $12,000,000.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  23     Capital Development Board                                                                        File Date:  5/2/2022

  Original Filing – 5/2/2022: FY22, Qtr 4, Item# 23

 

   The Capital Development Board ("CDB") has been made aware by the Department of Human Services ("DHS")

  that the chiller that provides air conditioning for the Forensic Treatment Center at Elgin Mental Health Center is

  no longer in operation. This building is the hospital for approximately 210 patients who are there by court order

  because they were found to be criminally insane or unfit to stand trial. DHS has no other secure buildings in the

  State to move these individuals.

   A CDB project to provide a temporary chiller and replace the failed chiller began through the selection of an

  Architect/Engineer under the Qualifications Based Selection process. After the design was complete, regular

  bidding processes occurred in November and December of 2021. However, due to various bidding deficiencies,

  the project was never awarded and is to be re-bid. The project has yet to re-bid and CDB and DHS feel that

  temporary cooling measures need to be implemented prior to summer conditions.

   Considering the time frames needed for standard re-bidding and award procedures, the implementation of at

  least temporary cooling measures under the existing processes would likely not begin for several months. For

  this reason, an emergency purchase is necessary to provide a temporary chiller as quickly as possible in order to

  provide air conditioning to the Forensic Treatment Center until such

  time the overall project can take place.

   Ideal Heating Company, located in Chicago, IL, was selected to provide a temporary chiller because they are

  relatively in close proximity to the site, they have the necessary expertise to complete the work, and they can

  respond immediately to the request for emergency services. Several firms that provided bids for the overall

  project to replace the chiller were asked to provide quotes for this emergency temporary chiller work. Ideal

  Heating Company provided the lowest quote that met the recommendations provided by the Architect/ Engineer

  of records based on site conditions and facility needs.

 

  The scope of work provides for the installation of a 500-ton air-cooled temporary chiller, and all necessary

  ancillary equipment and maintenance, at Elgin Mental Health Center's Forensic Building through November 1,

  2022.

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement. Services

   provided under this procurement should not exceed $205,555.00, which is a place-holder prior to entering into a

   Construction Contract, without prior authorization from the Capital Development Board in consultation with the

  Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.

  In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose

  contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as

  a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for

  Construction, the General Contractor shall perform no less than 20% of work with its

  own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff

  includes direct labor and supervision, as well as material purchases where the material is installed by the

  contractor.

  Additionally, Governor Pritzker has issued Executive Order 2022-11 (and subsequent Executive Orders)

  containing additional mitigations to address the COVID-19 pandemic. This includes an indoor mask requirement

  and vaccinations for those working at Illinois Department of Human Services facilities. These requirements apply

   to this project. Valid religious and medical exemptions to the vaccine can apply.

 

  This Emergency Purchase has an expected start date of 05/02/2022 through 07/30/2022 with an Original


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  Estimated Cost of $205,555.00.

   Signed By:  Chris Miles, Exec II

       Vendor:  Ideal Heating Co                                                                           Notary Date:     5/2/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $205,555.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  24     Capital Development Board                                                                        File Date:  5/4/2022

  Original Filing – 5/4/2022: FY22, Qtr 4, Item# 24

 

  The Capital Development Board ("CDB") has been made aware by Central Management Services ("CMS") that

  the chiller that provides air conditioning for the Peoria Regional Office Building has failed and is no longer in

  operation. The chiller is over 25 years old and is now beyond it's useful life. CMS has attempted procuring the

  services of a local contractor to provide heat exchangers in order to repair the chiller. However, due to long lead

  times on material,the heat exchangers are not available until at least June 2022.

   A CDB project to, among other things, replace the chiller has been requested but not funded to date. Therefore,

  CDB and CMS feel that temporary cooling measures need to be implemented prior to summer conditions.

   This project began through the emergency selection of an Architect/Engineer ("A/E");this exempts the selection

  from a 14-day solicitation required through Qualifications-Based Selection ("QBS"). Considering the time frames

  needed for the selection,negotiation and execution of an A/E contract followed by bidding and award procedures,

   an assessment, design services and the implementation of temporary cooling measures under the existing

  processes would likely not begin for several months. For this reason, an emergency purchase is necessary to

  provide a temporary chiller as quickly as possible in order to provide air conditioning to the Peoria Regional

  Office Building until such time a project to repair or replace the chiller can take place.

   Keith Engineering Design,Inc.,located in Peoria,IL, was selected because they are relatively in close proximity to

   the site,they have the expertise and experience to complete the work, and they can respond immediately to this

  request for emergency services.

   The scope of work provides for an assessment and design services if needed to install a properly sized

  temporary chiller, and all necessary ancillary equipment, at Central Management Services' Peoria Regional Office

  Building through November 1, 2022.

   Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the

  March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this

  procurement should not exceed $100,000.00, which is a place-holder prior to the negotiation of a Professional

  Services Agreement, without prior authorization from the Capital Development Board in consultation with the

  Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.

   In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose

  contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as

  a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for

  Construction,the General Contractor shall perform no less than 20% of work with its

  own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff

  includes direct labor and supervision, as well as material purchases where the material is installed by the

  contractor.

 

  This Emergency Purchase has an expected start date of 05/04/2022 through 08/01/2022 with an Original

  Estimated Cost of $100,000.00.

   Signed By:  Chris Miles, Exec II

       Vendor:  Keith Engineering Design, Inc.                                                     Notary Date:     5/4/2022


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $100,000.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00

  25     Corrections, Department of                                                                        File Date:  5/4/2022

  Original Filing – 5/4/2022: FY22, Qtr 4, Item# 25

 

  The Vendor is able to provide needed commissary items to the Illinois Department of Corrections for its

  Individual in Custody and Correctional Facility Employees.

 

  The Vendor will provide approved commissary items that will allow for the continued sales of food, clothing,

  health/beauty, sundries and electronics to individuals in custody and Correctional Facility Employees.

 

  This Emergency Purchase has an expected start date of 05/05/2022 through 08/03/2022 with an Original

  Estimated Cost of $6,000,000.00.

 

  This is a zero dollar contract, the State does not fund the expenses.

   Signed By:  Jacenta Wilson, APO

       Vendor:  E Ford Commissary Inc                                                                Notary Date:     5/4/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:     $6,000,000.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  26     Corrections, Department of                                                                        File Date:  5/4/2022

  Original Filing – 5/4/2022: FY22, Qtr 4, Item# 26

 

  The Vendor is able to provide needed commissary items to the Illinois Department of Corrections for its

  Individual in Custody and Correctional Facility Employees.

 

  The Vendor will provide approved commissary items that will allow for the continued sales of food, clothing,

  health/beauty, sundries and electronics to individuals in custody and Correctional Facility Employees.

 

  This is a zero dollar contract, the State does not fund the expenses.

 

  This Emergency Purchase has an expected start date of 05/05/2022 through 08/03/2022 with an Original

  Estimated Cost of $6,000,000.00.

   Signed By:  Jacenta Wilson, APO

       Vendor:  Performance Group dba Vistar                                                     Notary Date:     5/4/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:     $6,000,000.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  27     Corrections, Department of                                                                        File Date:  5/4/2022

  Original Filing – 5/4/2022: FY22, Qtr 4, Item# 27

 

  The Vendor is able to provide needed commissary items to the Illinois Department of Corrections for its

  Individual in Custody and Correctional Facility Employees.

 

  The Vendor will provide approved commissary items that will allow for the continued sales of food, clothing,

  health/beauty, sundries and electronics to individuals in custody and Correctional Facility Employees.

 

  This is a zero dollar contract, the State does not fund the expenses.

 

  This Emergency Purchase has an expected start date of 05/05/2022 through 08/03/2022 with an Original

  Estimated Cost of $6,000,000.00.

   Signed By:  Jacenta Wilson, APO

       Vendor:  Union Supply Group                                                                    Notary Date:     5/4/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:     $6,000,000.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  28     Corrections, Department of                                                                        File Date:  5/4/2022

  Original Filing – 5/4/2022: FY22, Qtr 4, Item# 28

 

  The Vendor is able to provide needed commissary items to the Illinois Department of Corrections for its

  Individual in Custody and Correctional Facility Employees.

 

  The Vendor will provide approved commissary items that will allow for the continued sales of food, clothing,

  health/beauty, sundries and electronics to individuals in custody and Correctional Facility Employees.

 

  This is a zero dollar contract, the State does not fund the expenses.

 

  This Emergency Purchase has an expected start date of 05/05/2022 through 08/03/2022 with an Original

  Estimated Cost of $6,000,000.00.

   Signed By:  Jacenta Wilson, APO

       Vendor:  Walkenhorst's                                                                               Notary Date:     5/4/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:     $6,000,000.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  29     Corrections, Department of                                                                        File Date:  5/4/2022

  Original Filing – 5/4/2022: FY22, Qtr 4, Item# 29

 

  The Vendor is able to provide needed commissary items to the Illinois Department of Corrections for its

  Individual in Custody and Correctional Facility Employees.

 

  The Vendor will provide approved commissary items that will allow for the continued sales of food, clothing,

  health/beauty, sundries and electronics to individuals in custody and Correctional Facility Employees.

 

  This is a zero dollar contract, the State does not fund the expenses.

 

  This Emergency Purchase has an expected start date of 05/05/2022 through 08/03/2022 with an Original

  Estimated Cost of $6,000,000.00.

   Signed By:  Jacenta Wilson, APO

       Vendor:  Keefe Group                                                                                Notary Date:     5/4/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:     $6,000,000.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  30     Southern Illinois University                                                                        File Date:  5/6/2022

  Original Filing – 5/6/2022: FY22, Qtr 4, Item# 30

 

  SIUE Facilities Management is in dire need of new service trucks. At this time vehicles are generally unattainable,

   or are outrageously marked up in price. The SIUE transportation department has been diligently working to find

  vehicles that meet the department's budgetary requirements and are available for immediate purchase. These 2

  service vehicles are available to government purchasers, meet pricing, and meet specifications.

 

  2 - 2022 Dodge RAM 2500 with Service Body option.

 

  Funding is received thru the Service Department Funds.

 

  This Emergency Purchase has an expected start date of 05/06/2022 through 08/06/2022 with an Original

  Estimated Cost of $132,588.00.

   Signed By:  Matt Brown, Dir of Purchases

       Vendor:  King City Chrysler Center                                                            Notary Date:     5/6/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $132,588.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  31     Transportation, Department of                                                                  File Date:  5/6/2022

  Original Filing – 5/6/2022: FY22, Qtr 4, Item# 31

 

  A list of potential roofing vendors was pulled from the Illinois Procurement Gateway. Registered vendors

  identified in the IPG as “Small Business Set Aside” were contacted in order of their proximity to the project site.

  The first two vendors called did not answer and did not call back until the emergency process had already been

  initiated with the third vendor. The third vendor that was contacted answered the phone and scheduled a time to

  visit the building the next day. While onsite reviewing the roof conditions, they were able to temporarily patch the

   roof so that the building could be re-opened. They prepared and submitted a proposal for the permanent roof

  repair work within two days of visiting the building and have committed to starting the work the week of May

  23rd. The decision was made to move forward with their proposal.

 

  Remove the existing failed roof and insulation down to the existing metal deck and dispose of debris. -

Install 2

  layers of 2” Polyisocyanurate roof insulation with an approximate “R” value of 22. .

Install 1 additional layer of 1-

  1/2” Polyisocyanurate roof insulation with an approximate “R” value of 8.5 and mechanically fastened to the

  existing metal deck.

Total approximate “R” Value of 31.3 will bring the roof up to current building code.

Raise

  existing roof penetrations (gas piping, plumbing vents, exhaust fans, roof hatch and RTU’s) to accommodate

  manufacture flashing requirements.

Install Crickets between the roof drains to aid in sloping water to the roof

  drains.

Install a Firestone .060 Black EPDM fully adhered roofing system per Firestone specifications.

Remove

   and re-install the existing gas piping as required for roof installation.

Raise the existing gas piping as required.

 

  Install new gas piping supportsrequired.

Remove and re-install the existing sheet metal coping.

Re-work the

  existing counter flashings at the roof top units as required.

Furnish to the owner a 20 year Firestone roof

  warranty

Reasonable access to the job site will be required.

Any deteriorated roof decking and or wood

  blocking found will be replaced on a time and material basis.

If rooftop drains need to be modified to

  accommodate additional roof height, which would be done on a time and material basis.

 

  This Emergency Purchase has an expected start date of 05/05/2022 through 08/02/2022 with an Original

  Estimated Cost of $112,380.00.

   Signed By:  Aundra Williams, APO

       Vendor:  Industrial Services of Illinois, Inc                                                 Notary Date:     5/6/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $112,380.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  32     Capital Development Board                                                                        File Date:  5/10/2022

  Original Filing – 5/10/2022: FY22, Qtr 4, Item# 32

 

  The Capital Development Board ("CDB") was made aware by the Department of Corrections ("DOC") that there

  are serious structural concerns at the Menard Correctional Center Vegetable House,to include corrosion and

  failure of several steel columns causing buckling and/or compression of the columns, sagging and building

  separation on the second floor of the building, and differential settlement of the floor slab.

   The Vegetable House stores the daily supply of milk, produce, and juice.The second floor of that building

  houses the pharmacy and central supply.The pharmacy has special parameters due to DEA regulations and

  access to pharmaceuticals and narcotics. The central supply also stores everyday medical supplies that are

  needed on a daily basis.

    In response, on April 26,2022 CDB Professional Services conducted a site visit to investigate. This site visit

  included field observations of all the accessible structural systems in this building. Based on the findings,it is

  evident that there is differential settlement of the floor slab, and a failure of a steel column at the bottom of the

  first floor. The latter finding is a serious safety concern, and there should be no further occupancy of this

  building until remedial measures have been implemented, which have been designed by a qualified structural

  engineer.

   Due to the above, DOC has requested that CDB procure the services of an Architect/Engineer under an

  emergency declaration to provide an assessment, recommendations, and potentially immediate design services to

  prevent further deterioration and/or a catastrophic collapse of the building.

   This project began through the emergency selection of an Architect/Engineer ("A/E");this exempts the selection

  from a 14-day solicitation required through Qualifications-Based Selection ("QBS"). Considering the time frames

  needed for the selection,negotiation and execution of an A/E contract, an assessment,recommendations and

  potential design services related to the structural integrity of the building under the existing processes would

  likely not begin for several months.

   For this reason, emergency purchases are necessary to assess the Vegetable House as quickly as possible to

  protect against the threat to public health and safety, and to prevent or minimize serious disruption in critical

  State services,and to prevent further loss or deterioration to the building.

   Oates Associates,Inc.,located in Collinsville,IL, was selected to provide an assessment because they have the

  capabilities and resources needed to complete the work,they have prior experience working at the facility, they

  are located in close proximity to the site, and theycan respond immediately to the request for emergency

  services.

   The Scope of work provides for a structural assessment, to include recommendations for repairs and cost

  estimates, at Menard Correctional Center's Vegetable House.

   Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the

  March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this

  procurement should not exceed $100,000.00, which is a place-holder prior to the negotiation of a Professional

  Services Agreement, without prior authorization from the Capital Development Board in consultation with the

  Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.

   In accordance with 30 ILCS 500/50-35,all contractors, and each subcontractor to be used whose

  contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as

  a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for

  Construction,the General Contractor shall perform no less than 20% of work with its

  own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff

  includes direct labor and supervision, as well as material purchases where the material is installed by the


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  contractor.

   Additionally,Governor Pritzker has issued Executive Order 2022-11 (and subsequent Executive Orders)

  containing additional mitigations to address the COVID-19 pandemic. This includes an indoor mask requirement

  and vaccinations for those working at Illinois Department of Corrections (IDOC) facilities. These requirements

  apply to this project.

 

  This Emergency Purchase has an expected start date of 05/10/2022 through 08/07/2022 with an Original

  Estimated Cost of $100,000.00.

   Signed By:  Chris Miles, Exec II

       Vendor:  Oates Assoc.,Inc.                                                                          Notary Date:   5/10/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $100,000.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  33     Capital Development Board                                                                        File Date:  5/10/2022

  Original Filing – 5/10/2022: FY22, Qtr 4, Item# 33

 

  The Department of Corrections has notified the Capital Development Board that Shawnee Correctional Center's

  Armory slider door control panel and intercom system have failed and are no longer functioning properly.The

  system, built in 1984, needs to be replaced as soon as possible due to safety and security concerns. The slider

  interlocks are no longer functioning which allows the doors to be open at the same time creating a security

  concern because they are only supposed to open one at time.The entry door into the Armory can be open when

  one or both sliders are open causing the potential for a major security breach. In addition,the doors can also be

  made to switch direction in mid operation causing damage to the equipment and causing a crushing hazard if

  someone is in the doorway. One staff member has already received injuries from having one of these doors

  closed on them. Another major concern is that visitors also pass through these doorways to get to the visiting

  room.This a concern for not only adult visitors but for children as well. Also,the intercom system is integrated

  into the control panel and no longer works.The intercom system operates speakers at the entry and exit

  vestibules allowing communication between Armory staff and anyone entering and exiting the building. The loss

  of the intercom disrupts operational flow and increases security concerns by not allowing proper

  communications at these locations.

    The Department of Corrections has attempted repairs, including a request to receive bids from contractors

  based on a written scope of work. No bids were received.

    Therefore, the Department of Corrections has requested that CDB declare an emergency to assist with the

  repairs and/or replacement work for the Armory slider door control panel and intercom system. This project

  began through the emergency selection of an Architect/Engineer ("A/E");this exempts the selection from a 14-

  day solicitation required through Qualifications-Based Selection ("QBS"). Considering the time frames needed for

  the selection,negotiation and execution of an A/E contract followed by bidding and

  award procedures, an assessment, design and repairs/replacement of the slider door control panel and intercom

  system under the existing processes would likely not begin for several months.

    For this reason, emergency purchases are necessary to design and repair/replace the system as quickly as

  possible in order to protect against the threat to public health and safety,and to prevent or minimize serious

  disruption in critical State services.

    Brown Electric,Inc.,located in Goreville,IL, was selected because they are relatively in close proximity to the

  site,they have the expertise and experience to complete the work, and they can respond immediately to this

  request for emergency services.

    The scope of work provides for constTuctloh services for a new door"control panel with intercom controls, all

   new wiring,intercom speakers with security covers and hardware, and new conduit where required which

  services vestibules 115 and 133 from the Armory control panel, and the Armory control panel that operates

  vestibule doors 115B and 133B, sallyport sliders 121A and 121B, and Armory entry/exit door 122 at Shawnee

  Correctional Center as directed and specified by the Architect/Engineer of record and approved by CDB.

    Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any

   design documents provided by the Architect/Engineer of record. Services provided under this procurement

  should not exceed $100,000.00, prior to entering into a Construction Contract, without prior authorization from

  the Capital Development Board in consultation with the Chief Procurement Office. Final Actual Costs will be

  reported upon project completion and project close-out.

    In accordance with 30 ILCS 500/50-35,all contractors, and each subcontractor to be used whose

  contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as

  a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  Construction,the General Contractor shall perform no less than 20% of work with its own staff. Each other

  trade shall perform no less than 40% of work with its own staff. Work with own staff includes direct labor and

  supervision, as well as material purchases where the material is installed by the contractor.

    Additionally,Governor Pritzker has issued Executive Order 2022-11 (and subsequent Executive Orders)

  containing additional mitigations to address the COVID-19 pandemic. This includes an indoor mask requirement

  and vaccinations for those working at Illinois Department of Corrections (IDOC) facilities. These requirements

  apply to this project.

 

  This Emergency Purchase has an expected start date of 05/10/2022 through 08/07/2022 with an Original

  Estimated Cost of $100,000.00.

   Signed By:  Chris Miles, Exec II

       Vendor:  Brown Electric                                                                              Notary Date:     5/9/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $100,000.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  34     Capital Development Board                                                                        File Date:  5/10/2022

  Original Filing – 5/10/2022: FY22, Qtr 4, Item# 34

 

  The Department of Corrections has notified the Capital Development Board that Shawnee Correctional Center's

  Armory slider door control panel and intercom system have failed and are no longer functioning properly.The

  system, built in 1984, needs to be replaced as soon as possible due to safety and security concerns. The slider

  interlocks are no longer functioning which allows the doors to be open at the same time creating a security

  concern because they are only supposed to open one at time.The entry door into the Armory can be open when

  one or both sliders are open causing the potential for a major security breach. In addition,the doors can also be

  made to switch direction in mid operation causing damage to the equipment and causing a crushing hazard if

  someone is in the doorway. One staff member has already received injuries from having one of these doors

  closed on them. Another major concern is that visitors also pass through these doorways to get to the visiting

  room.This a concern for not only adult visitors but for children as well. Also,the intercom system is integrated

  into the control panel and no longer works.The intercom system operates speakers at the entry and exit

  vestibules allowing communication between Armory staff and anyone entering and exiting the building. The loss

  of the intercom disrupts operational flow and increases security concerns by not allowing proper

  communications at these locations.

    The Department of Corrections has attempted repairs, including a request to receive bids from   contractors

  based on a written scope of work. No bids were received.

    Therefore, the Department of Corrections has requested that CDB declare an emergency to assist with the

  repairs and/or replacement work for the Armory slider door control panel and intercom system. This project

  began through the emergency selection of an Architect/Engineer ("A/E");this exempts the selection from a 14-

  day solicitation required through Qualifications-Based Selection ("QBS"). Considering the time frames needed for

  the selection,negotiation and execution of an A/E contract followed by bidding and

  award procedures, an assessment, design and repairs/replacement of the slider door control panel and intercom

  system under the existing processes would likely not begin for several months.

    For this reason, emergency purchases are necessary to design and repair/replace the system as quickly as

  possible in order to protect against the threat to public health and safety,and to prevent or minimize serious

  disruption in critical State services.

    Woolpert Architecture, LLC,located in Fairview Heights,IL, was selected because they are relatively in close

  proximity to the site, they have the expertise and experience to complete the work, and they can respond

  immediately to this request for emergency services.

    The scope of work provides for design services for a new door control panel with intercom controls, all new

  wiring, intercom speakers with security covers and hardware,and new conduit where required which services

  vestibules 115 and 133 from the Armory control panel, and the Armory control panel that operates vestibule

  doors 115B and 133B, sallyport sliders 121A and 121B, and Armory entry/ exit door 122 at Shawnee

  Correctional Center.

    Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the

  March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this

  procurement should not exceed $100,000.00, which is a place-holder prior to the negotiation of a Professional

  Services Agreement, without prior authorization from the Capital Development Board in consultation with the

  Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.

    In accordance with 30 ILCS 500/50-35,all contractors, and each subcontractor to be used whose

  contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as

  a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  Construction,the General Contractor shall perform no less than 20% of work with its

  own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff

  includes direct labor and supervision, as well as material purchases where the material is installed by the

  contractor.

    Additionally,Governor Pritzker has issued Executive Order 2022-11 (and subsequent Executive Orders)

  containing additional mitigations to address the COVID-19 pandemic. This includes an indoor mask requirement

  and vaccinations for those working at Illinois Department of Corrections (IDOC) facilities. These requirements

  apply to this project.

 

  This Emergency Purchase has an expected start date of 05/10/2022 through 08/07/2022 with an Original

  Estimated Cost of $100,000.00.

   Signed By:  Chris Miles, Exec II

       Vendor:  Woolpert Architecture, LLC                                                         Notary Date:   5/10/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $100,000.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  35     Healthcare and Family Services                                                                 File Date:  1/19/2021

 

  Latest Filing - 01/19/2022:  FY22, Qtr 4. Item #35

  An Actual Total Cost of $331,839.00 was reported in the same filing quarter.

 

  Second Filing - 09/02/2021:  FY22, Qtr 4, Item #35

  An Emergency Purchase Extension was received on September 2, 2021 requesting an extension for dates

  starting 10/22/2021 to 12/31/2021. The extension expenditure is not assessed and will be charged for time only.

 

 

  Original Filing – 5/26/2021: FY22, Qtr 4, Item# 35

 

  The Office of General Counsel (OGC) contacted three different companies that could possibly supply these

  services.  The Vendor was chosen because it was the only Vendor that offered a three-bureau credit monitoring

  package at a fixed price.  The fixed price is needed to control costs. And we need increased speed in reviewing

  all three bureaus given the length of time that has transpired since the breach event as well as due to the sensitive

   nature of the information involved. Additionally, the Vendor's offer was the most cost effective.

 

  The Vendor will provide credit monitoring services for a subset of Medicaid providers affected by a recent data

  breach involving personally identifiable information (PII). The contract will also include administrative services

  related to the credit monitoring such as mail notification services, call center support and address verification

  services.  HFS will purchase a one-year credit monitoring subscription for each affected Medicaid Provider.

 

  This Emergency Purchase has an expected start date of 06/01/2021 through 08/29/2021 with an Original

  Estimated Cost of $342,200.00.

   Signed By:  Lynette Schafer, APO

       Vendor:  Equifax Consumer Services                                                         Notary Date:   5/26/2021

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $342,200.00                                        $331,839.00           $331,839.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  36     Capital Development Board                                                                        File Date:  5/11/2022

  Original Filing – 5/11/2022: FY22, Qtr 4, Item# 36

 

  The Capital Development Board ("CDB") has been made aware by Central Management Services ("CMS") that

  the chiller that provides air conditioning for the Peoria Regional Office Building has failed and is no longer in

  operation. The chiller is over 25 years old and is now beyond it's useful life. CMS has attempted procuring the

  services of a local contractor to provide heat exchangers in order to repair the chiller. However, due to long lead

  times on material,the heat exchangers are not available until at least June 2022.

    A CDB project to, among other things, replace the chiller has been requested but not funded to date. Therefore,

   CDB and CMS feel that temporary cooling measures need to be implemented prior to summer conditions.

    This project began through the emergency selection of an Architect/Engineer ("A/E");this exempts the selection

  from a 14-day solicitation required through Qualifications-Based Selection ("QBS"). Considering the time frames

  needed for the selection,negotiation and execution of an A/E contract followed by bidding and award procedures,

   an assessment,design services and the implementation of temporary cooling measures under the existing

  processes would likely not begin for several months. For this reason,emergency purchases are necessary to

  provide a temporary chiller as quickly as possible in order to provide air conditioning to the Peoria Regional

  Office Building until such time a project to repair or replace the chiller can take place.

    Commercial Mechanical,Inc.,located in Dunlap,IL, was selected to provide a temporary chiller because they are

   relatively in close proximity to the site, they have the necessary expertise to complete the work,and they can

  respond immediately to the request for emergency services.

    The scope of work provides for the rental,installation, and eventual removal of a properly sized temporary

  chiller,to include all necessary ancillary equipment and maintenance, at Central Management Services' Peoria

  Regional Office Building through November 1, 2022 as directed by the Architect/Engineer of record.

    Incorporated documents include the March 2009 Standard Documents for Construction & Supplement.

  Services provided under this procurement should not exceed $150,000.00,which is a place-holder prior to

  entering into a Construction Contract,without prior authorization from the Capital Development Board in

  consultation with the Chief Procurement Office. Final Actual Costs will be reported upon project completion and

  project close-out.

    In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose

  contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as

  a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for

  Construction,the General Contractor shall perform no less than 20% of work with its

  own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff

  includes direct labor and supervision, as well as material purchases where the material is installed by the

  contractor.

  This Emergency Purchase has an expected start date of 05/11/2022 through 08/08/2022 with an Original

  Estimated Cost of $150,000.00.

   Signed By:  Chris Miles, Exec II

       Vendor:  Commercial Mechanical, Inc.                                                       Notary Date:   5/11/2022


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $150,000.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  37     Natural Resources, Department of                                                             File Date:  5/12/2022

  Original Filing – 5/12/2022: FY22, Qtr 4, Item# 37

 

  The Agency will proceed with M.E. Bock,Inc. as they have forty (40) years of experience and are already

  intimately familiar with the walkin coolers and freezer that have failed. M.E. Bock,Inc. has already investigated

  the failed coolers and freezer and have inspected the required connections and repairs,developed replacement

  criteria, estimates, and installation processes as part of their diagnosis. M.E. Bock,Inc. is located in close

  proximity to the site (Grayslake,IL) and best suited to quickly remedy this emergency.

 

  The Illinois Department of Natural Resources (DNR) requires emergency services at the Adeline Jay Geo-Karis

  Illinois Beach State Park (Illinois Beach) located in Zion,Illinois (Lake County).The DNR is working with

  ExplorUS (Concessionaire)- recently awarded a long-term concession contract at Illinois Beach- to open the

  Illinois Beach Resort & Conference Center this Summer (Resort).The following items

  will require immediate removal and replacement for the Resort to open:

   Immediate expenditure is necessary for replacement of two (2) walk-in coolers and one (1) walk-in freezer at

  the Illinois Beach Resort & Conference Center.This equipment is critical to the operation of the restaurant and

  the Resort can not be opened without the equipment in operation. Being unable to open the Resort will threaten a

  long-term concession contract- collection of substantial State revenues.

   As work was underway to open the Illinois Beach Resort, the kitchen's walk-in produce cooler, walk-in dairy

  cooler, and walk-in meat walk w/ connecting freezer were found to have failed.These pieces of equipment

  having surpassed their life expectancy and spending an entire year idle while the resort was closed due to flood

  damage have resulted in the equipment's failure. Repairs would not be guaranteed to serve the conessionaire's

  long-term need for the equipment, parts are no longer available, and costs would be comparable to removing the

  equipment and installing new. The two (2) coolers and freezer are critical to maintaining acceptable temperature

  ranges for food and are required for the Concessionaire to open on-schedule this summer.Time is of the essence

  to complete removal and replacement of the failed equipment.

   The Agency will require that existing walk-in produce cooler, walk-in dairy cooler, and walk-in freezer be

  removed and replaced.This work will include demolition & removal of the existing coolers & freezer, repairs &

  modifications to the floors,replacement of track mounting, removal & replacement of insulation, connection to

  existing evaporators coils,and installation new coolers and freezer. Additional electrical connections (feeds to

  accommodate the new equipment), sprinkler modifications, and repairs to the condensing units may be required

  for the coolers and freezers (but will be an unknown until the equipment is demolished and removed);this work

  will also be included in the emergency project.

 

  This Emergency Purchase has an expected start date of 05/12/2022 through 08/05/2022 with an Original

  Estimated Cost of $165,000.00.

   Signed By:  Dale Brockamp, Acting Office Director

       Vendor:  M E Bock Inc.                                                                              Notary Date:   5/12/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $165,000.00                                                   $0.00                      $0.00       22      4


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  38     Natural Resources, Department of                                                             File Date:  5/12/2022

  Original Filing – 5/12/2022: FY22, Qtr 4, Item# 38

 

  The Agency would like to proceed with JB Glass, as they have forty (40) years of experience and are already

  intimately familiar with the windows that have failed. JB Glass has already investigated the failed windows have

  inspected adjacent walls and dry wall, developed replacement criteria, estimates, and installation processes as

  part of their diagnosis. JB Glass is located in close proximity to the site

  (Waukegan, IL) and best suited to quickly remedy this emergency.

 

  The Illinois Department of Natural Resources (DNR) requires emergency services at the Adeline Jay Geo-Karis

  Illinois Beach State Park (Illinois Beach) located in Zion,Illinois (Lake County).The DNR is working with Illinois

  Beach Hotel LLC (Concessionaire)- recently awarded a long-term concession contract at Illinois Beach- to open

  the Illinois Beach Resort & Conference Center this Summer (Resort).

  The following items will require immediate removal and replacement for the Resort to open:

   Eighty-five (85) windows throughout the resort- the majority in Resort guest rooms- have failed. Water has

  infiltrated the failed windows to the point where algae grows between the panes and water infiltrating the

  windows causing unsightly condensation (completely ruining views of Lake Michigan for which the rooms are

  marketed) and in some cases water has permeated drywall and mold is growing behind buckling wallpaper.The

  Concessionaire reports that these rooms can not be reserved for full value- some of

  the worst rooms can not be reserved at all.Time is of the essence to complete removal and replacement of the

  failed windows.

   The eighty-five failed windows are allowing water to infiltrate the panes again threatening the concession

  contract since these rooms can not be reserved at full value or used at all in the worst cases);if the

  Concessionaire withdraws from the Contract, we risk collection of substantial State revenues. The failed

  windows have allowed water to infiltrate into adjacent drywall; every time it rains, water infiltration does more

  damage to State property. Lastly,the water infiltration also poses a threat to public health and safety as mold is

  beginning to grow in the drywall.

   The Agency will require that existing windows and damaged dry wall be removed and replaced. This work will

  include demolition and removal of the existing windows and dry wall, repairs and modifications to the dry wall as

   necessary, and installation of new windows.

 

  This Emergency Purchase has an expected start date of 05/12/2022 through 08/05/2022 with an Original

  Estimated Cost of $75,000.00.

   Signed By:  Dale Brockamp, Acting Office Director

       Vendor:  J B Windows & Doors (JB Glass)                                                 Notary Date:   5/12/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:          $75,000.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  39     Innovation & Technology, Department of                                                 File Date:  5/18/2022

  Original Filing – 5/18//2022: FY22, Qtr 4, Item# 39

 

  Motorola is the current vendor for the MC Starcom21 compatible subscriber radio equipment contract . 

  Motorola was originally selected through competitive bid process. Motorola previously supported DoIT during

  initial 5 years contract term, there are no renewals. DoIT has previously been able to successfully negotiate

  contracts with this vendor and the existing contract terms will be used for the Emergency period. Contract

  negotiations with a new vendor could take several weeks creating significant risk and exposure during

  negotiations. The administrative review process has previously been completed with this vendor, including

  financial discloser and BEP utilization plan. Bringing in a new vendor for such a large and complicated

  implementation would take months as the configuration. 

 

  Motorola supplies equipment to the state of Illinois entities utilizing Starcom21 radio network communication via

  radio mobile and portable radios, emergency dispatch consoles.  The equipment purchased from this contract is

  invaluable to the support of Illinois Law enforcement agencies State, Local and County.  This equipment also

  supports emergency communication with the equipment purchased on this contract.  There is an IFB request to

  replace this contract in legal final review and with the timeline of IFB review and posting we are uncertain it will

  be completed in time so we are requesting an emergency 90 day to cover while the IFB is posting and awarded. 

    This Emergency JPMC contract will be available for use by all governmental units or qualified not-for-profits.

 

  This Emergency Purchase has an expected start date of 06/01/2022 through 08/29/2022 with an Original

  Estimated  cost of $2,000,000.00.

   Signed By:  Matthew Lehman, IT Strategic Sourcing Manager

       Vendor:  Motorola Solutions Incorp.                                                           Notary Date:   5/18/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:     $2,000,000.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  40     Capital Development Board                                                                        File Date:  5/20/2022

  Original Filing – 5/20/2022: FY22, Qtr 4, Item# 40

 

  The Capital Development Board (“CDB”) was made aware by the Department of Corrections (“DOC”) that there

   are serious structural concerns at the Menard Correctional Center Vegetable House, to include corrosion and

  failure of several steel columns causing buckling and/or compression of the columns, sagging and building

  separation on the second floor of the building, and differential settlement of

  the floor slab.

   The Vegetable House stores the daily supply of milk, produce, and juice. The second floor of that building

  houses the pharmacy and central supply. The pharmacy has special parameters due to DEA regulations and

  access to pharmaceuticals and narcotics. The central supply also stores everyday medical supplies that are

  needed on a daily basis.

   In response, CDB Professional Services conducted a site visit to investigate. This site visit included field

  observations of all the accessible structural systems in this building. Based on the findings, it is evident that there

  is differential settlement of the floor slab, and a failure of a steel column at the bottom of the first floor. The

  latter finding is a serious safety concern, and there should be no further occupancy of this building until remedial

   measures have been implemented, which have been designed by a qualified structural engineer.

   Due to the above, DOC has requested that CDB procure the services of an Architect/Engineer under an

  emergency declaration to provide an assessment, recommendations, and potentially immediate design services to

  prevent further deterioration and/or a catastrophic collapse of the building.

   This project began through the emergency selection of an Architect/Engineer (“A/E”); this exempts the selection

   from a 14-day solicitation required through Qualifications-Based Selection (“QBS”). Considering the time frames

   needed for the selection, negotiation and execution of an A/E contract, an assessment, recommendations and

  potential design services related to the structural integrity of the building under the existing processes would

  likely not begin for several months.

   For this reason, emergency purchases are necessary to assess the Vegetable House as quickly as possible to

  protect against the threat to public health and safety, and to prevent or minimize serious disruption in critical

  State services, and to prevent further loss or deterioration to the building.

   The Architect/Engineer of record visited the site on May 17, 2022 to inspected the interior and exterior of the

  building on both floors. The facility was aware of the areas of concern and had been monitoring changes in the

  structure. The building is moving significantly in a short period of time. The 2nd floor is designed for a 125

  pounds per square foot ("PSF") live load, but the loading is most likely closer to 150 psf due to large bookcases

  filled with papers/files. Although the building is unoccupied, staff still enters to move items stored on the 2nd

  floor to clear the space out. Existing drawings of the building show the 2nd floor and roof framing is not

  positively connected to the exterior walls. Due to the severity of the structural steel and masonry deterioration

  and the lack of lateral support of the walls, the Architect/Engineer recommends immediate temporary shoring of

  the 2nd floor of the building prior to removal of storage items. A full

  assessment of the structural integrity of the building is forthcoming.

   H & N Construction, Inc., located in Steeleville, IL, was selected to provide shoring for the 2nd floor as they

  have the capabilities and resources needed to complete the work, they are located in close proximity to the site,

  and they can respond immediately to the request for emergency services.

   The scope of work provides for shoring of the 2nd floor of the Vegetable House as directed by the

  Architect/Engineer of record. Additional shoring work may be required, subject to CDB and CPO approval.

   Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any

  design documents provided by the Architect/Engineer of record. Services provided under this procurement


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  should not exceed $100,000.00, prior to entering into a Construction Contract, without prior authorization from

  the Capital Development Board in consultation with the Chief Procurement Office. Final Actual Costs will be

  reported upon project completion and project close-out.

   In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose

  contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as

  a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for

  Construction, the General Contractor shall perform no less than 20% of work with its

  own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff

  includes direct labor and supervision, as well as material purchases where the material is installed by the

  contractor.

   Additionally, Governor Pritzker has issued Executive Order 2022-12 containing additional mitigations to address

  the COVID-19 pandemic. This includes an indoor mask requirement and vaccinations for those working at

  Illinois Department of Corrections (IDOC) facilities. These requirements apply to this project.

 

  This Emergency Purchase has an expected start date of 05/20/2022 through 08/17/2022 with an Original

  Estimated Cost of $100,000.00.

   Signed By:  chris Miles, Exec II

       Vendor:  H & N Construction, Inc.                                                             Notary Date:   5/20/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $100,000.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  41     Capital Development Board                                                                        File Date:  6/22/2022

  Latest Filing - 06/22/2022: FY22, Qtr 4, Item# 41

  An Actual Total Cost of $61,342.42 was reported in the same filing quarter.

 

  Original Filing – 5/23/2022: FY22, Qtr 4, Item# 41

 

  The Capital Development Board ("CDB") has been made aware by staff at the Philip J. Rock Center ("PRC") and

  School that a section of sewer piping has backed up, causing the inability to use two student bathrooms, a

  shower for male students, and a triple compartment sink in the lower level kitchen. The PRC and residential

  School provides services to individuals who are deaf-blind. The failure of the sewer piping is affecting the

  students who reside at the facility as well as the daily operations of the kitchen staff.

   A CDB project (759-011-007) to build a new building and demolish the existing building began through the

  selection of an Architect/Engineer under the Qualifications Based Selection process. Design work continues and

  bidding is not scheduled to occur until sometime in April of 2023.

   CDB procured the services of Chas. F. Bruckner & Sons, Inc. ("Bruckner") under a direct bill procedure to

  attempt clearing any obstruction in the sewer piping, after attempts by the facility were made through the use of

  a local contractor. Bruckner assessed the piping by jetting, rodding, and televising the existing sewer in an effort

  to see what was happening below grade and determined that the piping has failed in at least one location.

  Therefore, additional efforts are needed to quickly repair the sewer line, which will require the abatement of the

  existing floor tile, saw cutting and removal of the existing concrete floor, and hand excavation of the existing

  plumbing system before piping repairs can be made. The system will continue to back up until the repair is made.

 

   Considering the time frames needed for standard design, bidding and award procedures, the replacement of the

  failed section of sewer piping from the 4” vertical sanitary stack to the branch connection at the underground

  sanitary main under the existing processes would likely not begin for several months. For this reason, an

  emergency purchase is necessary to provide sewer piping replacement work as quickly as possible in order to

  utilize the restrooms/shower and triple compartment sink in the kitchen until such time the overall project to build

   a new building can take place.

   Chas. F. Bruckner & Sons, Inc., located in Broadway, IL, was selected to provide sewer piping replacement

  work because they are relatively in close proximity to the site, they have the necessary expertise to complete the

  work, they are now familiar with the sewer piping system, and they can respond immediately to the request for

  emergency services.

   The scope of work provides for the replacement of approximately 15 linear feet of sewer piping. The work also

  includes the abatement of the existing floor tile/mastic, saw cutting and removal of the existing concrete floor,

  and hand excavation of the existing plumbing system prior to piping replacment.

   Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, and

  proposal dated May 19, 2022 provided by Chas F. Bruckner & Son, Inc.. Services provided under this

  procurement should not exceed $61,342.42, which is a place-holder prior to entering into a Construction

  Contract, without prior authorization from the Capital Development Board in consultation with the Chief

  Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.

   In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose

  contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as

  a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for

  Construction, the General Contractor shall perform no less than 20% of work with its

  own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  includes direct labor and supervision, as well as material purchases where the material is installed by the

  contractor.

 

  This Emergency Purchase has an expected start date of 05/23/2022 through 08/20/2022 with an Original

  Estimated Cost of $61,342.42.

   Signed By:  Chris Miles, Exec II

       Vendor:  Chas F. Bruckner & Sons, Inc.                                                     Notary Date:   5/23/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:          $61,342.42                                          $61,342.42             $61,342.42       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  42     Innovation & Technology, Department of                                                 File Date:  5/25/2022

  Original Filing – 5/25/2022: FY22, Qtr 4, Item# 42

 

  Vendor is incumbent vendor on a previous 90 day emergency.  Vendor is a licensed reseller of this software and

  is familiar with the State's needs for providing the below products and has agreed to use the same pricing and

  contract terms for this emergency as the last emergency, except as will be updated in the resulting contract. 

  Agency recently posted the Notice of Intent to Award to this vendor through a competitive solicitation for this

  software, 22-448DOIT-INFOT-B-26587.  This emergency is required to ensure there is no lapse between

  previous 90-day emergency (expires 5/28), and the execution of the replacement contract  This is the only

  vendor capable of assuming the required services and licenses during this short time period. 

 

  90 day Emergency Informatica Reseller JPMC from 5/29/22 to 8/27/22. This will be a JPMC available to all

  governmental units and qualified not-for-profit agencies.  Informatica products, support and services are in use

  by several state agencies supported by DoIT including, HFS, DHS, the Health and Human Services Innovation

  Incubator (HHSi2).  This procurement vehicle is required to enable continued operation, systems and software

  updates and support of various programs throughout the State. Additionally there are other JPMC entities such as

   the Toll Highway that depend on the current contract.

 

  Using Federal and State Funds.

 

  This Emergency Purchase has an expected start date of 5/29/2022 through 08/27/2022 with an Original

  Estimated Cost of $6,000,000.00.

   Signed By:  Van Austin, APO

       Vendor:  CDW-Government LLC                                                               Notary Date:   5/25/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:     $6,000,000.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  43     Innovation & Technology, Department of                                                 File Date:  5/25/2022

  Original Filing – 05/25/2022: FY22, Qtr 4, Item# 43

 

  DoIT executed an emergency procurement to proactively prevent ransomware attacks from disrupting Agency

  services with CTG to acquire Quest Services for the elimination of legacy user accounts which prevent an

  extreme risk to State of Illinois security.  Complexities and scale of the project require additional services to

  complete the elimination of accounts.  CTG is the only BEP authorized reseller of Quest services.

 

  Quest Software services are required to eliminate legacy user accounts.

   

 

1 unit of BTM-BNT-FF BINARY TREE MICROSOFT ACTIVE DIRECTORY MIGRATION FIXED FEE

  ENGAGEMENT 1: Project Deliverable 5

 

1 unit of MCM-MLX-FF METALOGIX CONTENT MATRIX CONSULTING FIXED FEE ENGAGEMENT 1:

    Projecct Deliverable 5

 

1 unit of AAL-BNT-PP BINARY TREE MICROSOFT MIGRATION AS A SERVICE ENGAGEMENT 1:

  Project Deliverable 5

 

1 unit of BTM-BNT-FF BINARY TREE MICROSOFT ACTIVE DIRECTORY MIGRATION FIXED FEE

  ENGAGEMENT 1: Project Deliverable 5

 

1 unit of MCM-MLX-FF METALOGIX CONTENT MATRIX CONSULTING FIXED FEE ENGAGEMENT 1:

    Projecct Deliverable 5

 

1 unit of AAL-BNT-PP BINARY TREE MICROSOFT MIGRATION AS A SERVICE ENGAGEMENT 1:

  Project Deliverable 5

 

1 unit of BTM-BNT-FF BINARY TREE MICROSOFT ACTIVE DIRECTORY MIGRATION FIXED FEE

  ENGAGEMENT 2: Project Deliverable 5

 

1 unit of BTM-BNT-FF BINARY TREE MICROSOFT ACTIVE DIRECTORY MIGRATION FIXED FEE

  ENGAGEMENT 2: Project Deliverable 8

 

  This Emergency Purchase has an expected start date of 05/27/2022 through 08/24/2022 with an Original

  Estimated Cost of $400,000.00.

   Signed By:  Van Austin, APO

       Vendor:  CTG of Illinois, DBA Novanis IT Solutions                                 Notary Date:   5/25/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $400,000.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  44     Innovation & Technology, Department of                                                 File Date:  6/1/2022

  Original Filing – 6/1/2022: FY22, Qtr 4, Item# 44

 

  The Agency has several open major projects in progress with  Globetrotters Engineering Corporation (GEC)

  which is critical in providing State services to the State of Illinois citizens and fulfilling the Agency mission.  This

   vendor has done all of the engineering work in these projects which were started on the original contract and

  work has continued on the existing emergency contract. Its is not technically or financially feasible to switch to

  another vendor for engineering on these projects as a new vendor would have to start over on much of the

  work. There is also a known large project in Western Illinois know as the "Prophetstown Project" which will

  need to be started in the coming months. Additionally, there will likely be IDOT roadwork projects or repairs that

   come up unexpectedly which will require DoIT to move our fiber with little notice. Engineering is needed for

  this.

   

 

DoIT published and evaluated an RFP that will replace this contract. As part of the QBS process, DoIT has

  finished negotiations with the vendor and the agency is moving forward with posting the award. Once the award

   is posted DoIT will move towards execution of this contract and the emergency contract will no longer be

  needed. It will be needed until the new contract is in place.

 

  The Illinois Department of Innovation and Technology requires a contract to provide telecommunications plant

  engineering, design and project management services for a fiber-optic backbone throughout the State on as

  needed basis. The Agency has several major projects in progress with Globetrotters Engineering Corporation

  which is critical in providing State services to the State of Illinois citizens and fulfilling the Agency mission.

 

  This Emergency Purchase has an expected start date of 05/30/2022 through 08/27/2022 with an Original

  Estimated Cost of $1,000,000.00.

   Signed By:  Van Austin, APO

       Vendor:  Globetrotters Engineering Corp                                                    Notary Date:     6/1/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:     $1,000,000.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  45     Capital Development Board                                                                        File Date:  6/7/2022

  Original Filing – 06/07/2022: FY22, Qtr 4, Item#45

 

  The Capital Development Board ("CDB") was made aware by the Department of Corrections ("DOC") that there

  are serious sewer piping failure concerns at Logan Correctional Center. The sewer pipes were originally installed

  in 1929 and have never been replaced.The facility is experiencing frequent sewer back up in the Housing Units.

   In February 2022, facility staff procured the services of Henson Robinson Company to use their sewer camera

  on the main sewer line from Housing Unit 6 to Housing Unit 7, 8, and 9. The video shows that tree roots have

  entered the clay pipe throughout the sewer.The tree roots have caused bells and parts of the pipes to crumble

  and break. It also shows that in some places, the piping is 75%-90% blocked with "root curtains" that is slowing

  or catching solid waste,contributing to the sewer blockage/backup. It also shows the line between Housing Unit

  6 and Housing Unit 9 to have 2 complete sink holes that have started where the pipe is no longer together and

  either has holes or the top of the pipe is completely missing.This also includes a spot where the old dietary

  basement sewer line was directly tied in or stubbed into the clay pipe that now has completely failed. This shows

   a complete void (possible sinkhole) where the two pipes meet and has been carved out.The video from Housing

  Unit 6 to Housing Unit 7 also shows where this has caused sections of pipe to be undermined, causing the pipe

  to be pitched backwards.

   Due to on-going CDB renovations at the facility,limited spacing is available to move female individuals in

  custody to other Housing Units within the facility when the sewer backs up inside the buildings. DOC has

  requested that CDB provide immediate sewer line repair work under an emergency declaration.

   This project began through the emergency selection of an Architect/Engineer ("A/E");this exempts the selection

  from a 14-day solicitation required through Qualifications-Based Selection ("QBS"). Considering the time frames

  needed for the selection,negotiation and execution of an A/E contract,followed by regular bidding processes,

  repairs to the sewer piping system under the existing processes would likely not begin for several months.

   For this reason, emergency purchases are necessary to provide immediate sewer line repair work at Logan

  Correctional Center as quickly as possible to protect against the threat to public health and safety, to prevent or

  minimize serious disruption in critical State services, and to prevent further loss and sewer back up within the

  Housing Units.

   Dewberry Engineers Inc.,located in Peoria,IL, was selected to provide limited design services if needed,

  recommendations and any other professional services required to support sewer line repair work because they

  have the capabilities and resources needed to complete the work,they are currently working on-site and has vast

  knowledge of the facility, they are located in close proximity to thesite, and they can respond immediately to the

  request for emergency services.

   The scope of work provides for an assessment and limited design services if needed, recommendations, and any

   other professional services required to support limited sewer line repair work serving housing units 6, 7, 8 & 9

  at Logan Correction Center.

   Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the

  March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this

  procurement should not exceed $100,000.00, which is a place-holder prior to the negotiation of a Professional

  Services Agreement, without prior authorization from the Capital Development Board in consultation with the

  Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.

   In accordance with 30 ILCS 500/50-35,all contractors, and each subcontractor to be used whose

  contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as

  a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for

  Construction,the General Contractor shall perform no less than 20% of work with its own staff. Each other


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  trade shall perform no less than 40% of work with its own staff. Work with own staff includes direct labor and

  supervision, as well as material purchases where the material is installed by the contractor.

   Additionally,Governor Pritzker has issued Executive Order 2022-13 containing additional mitigations to address

  the COVID-19 pandemic. This includes an indoor mask requirement and vaccinations for those working at

  Illinois Department of Corrections (IDOC) facilities. These requirements apply to this project.

 

  This Emergency Purchase has an expected start date of 06/07/2022 through 09/04/2022 with an Original

  Estimated Cost of $100,000.00.

   Signed By:  Chris Miles, Exec II

       Vendor:  Dewberry Engineering, Inc.                                                          Notary Date:     6/7/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $100,000.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  46     Innovation & Technology, Department of                                                 File Date:  5/31/2022

  Original Filing – 05/31/2022: FY22, Qtr 4, Item# 46

 

  Terabyte Holdings LLC is the current vendor for the state Directory Services.  Terabyte Holdings was originally

  selected through competitive bid process. Terabyte Holdings, LLC dba Consolidated Call Center Services

  operates the State of Illinois Directory Assistance and Informational Services for State users that may need to

  connect to a Directory Services Operator to inquire about State of Illinois services.  DoIT has previously been

  able to successfully negotiate contracts with this vendor and the existing contract terms will be used for the

  Emergency period. Contract negotiations with a new vendor could take several weeks creating significant

  implementation issues during negotiations. The administrative review process has previously been completed

  with this vendor, including a financial discloser and BEP utilization plan. Bringing in a new vendor for such a

  large and complicated implementation would take months to re-establish.

 

  Terabyte Holdings, LLC dba Consolidated Call Center Services operates the State of Illinois Directory Assistance

  and Informational Services for State users that may need to connect to a Directory Services Operator to inquire

  about State of Illinois services.

 

  This Emergency Purchase has an expected start date of 06/01/2022 through 08/29/2022 with an Original

  Estimated Cost of $140,000.00.

   Signed By:  Van P Austin, APO

       Vendor:  Terabyte Holdings LLC                                                                Notary Date:   5/31/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $140,000.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  47     Transportation, Department of                                                                  File Date:  5/31/2022

  Original Filing – 05/31/2022: FY22, Qtr 4, Item# 47

 

  A list of Small and BEP Call center vendors was pulled and contacted to determine their availability and

  willingness to enter into a contract immediately, to ensure IDOT adhere's to federal requirements. Clark

  resources was able to meet the requirements and the timeline needed to meet the mandatory federal regulations

  required.

 

  The Vendor shall be responsible for answering and logging calls regarding an internal breach that occurred at the

  Illinois Department of Transportation (IDOT).

 

  This Emergency Purchase has an expected start date of 06/01/2022 through 07/15/2022 with an Original

  Estimated Cost of $96,760.00

   Signed By:  Aundra Williams, Bureau Chief

       Vendor:  Clark Resources, Inc.                                                                   Notary Date:   5/31/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:          $96,760.00                                                   $0.00                                      22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  48     Capital Development Board                                                                        File Date:  6/7/2022

  Original Filing – 06/07/2022: FY22, Qtr 4, Item# 48

 

  The Capital Development Board ("CDB") was made aware by the Department of Corrections ("DOC") that there

  are serious sewer piping failure concerns at Logan Correctional Center. The sewer pipes were originally installed

  in 1929 and have never been replaced.The facility is experiencing frequent sewer back up in the Housing Units.

   In February 2022, facility staff procured the services of Henson Robinson Company to use their sewer camera

  on the main sewer line from Housing Unit 6 to Housing Unit 7, 8, and 9. The video shows that tree roots have

  entered the clay pipe throughout the sewer.The tree roots have caused bells and parts of the pipes to crumble

  and break. It also shows that in some places, the piping is 75%-90% blocked with "root curtains" that is slowing

  or catching solid waste,contributing to the sewer blockage/backup. It also shows the line between Housing Unit

  6 and Housing Unit 9 to have 2 complete sink holes that have started where the pipe is no longer together and

  either has holes or the top of the pipe is completely missing.This also includes a spot where the old dietary

  basement sewer line was directly tied in or stubbed into the clay pipe that now has completely failed. This shows

   a complete void (possible sinkhole) where the two pipes meet and has been carved out.The video from Housing

  Unit 6 to Housing Unit 7 also shows where this has caused sections of pipe to be undermined, causing the pipe

  to be pitched backwards.

   Due to on-going CDB renovations at the facility,limited spacing is available to move female individuals in

  custody to other Housing Units within the facility when the sewer backs up inside the buildings. DOC has

  requested that CDB provide immediate sewer line repair work under an emergency declaration.

   This project began through the emergency selection of an Architect/Engineer ("A/E");this exempts the selection

  from a 14-day solicitation required through Qualifications-Based Selection ("QBS"). Considering the time frames

  needed for the selection,negotiation and execution of an A/E contract,followed by regular bidding processes,

  repairs to the sewer piping system under the existing processes would likely not begin for several months.

   For this reason, emergency purchases are necessary to provide immediate sewer line repair work at Logan

  Correctional Center as quickly as possible to protect against the threat to public health and safety, to prevent or

  minimize serious disruption in critical State services, and to prevent further loss and sewer back up within the

  Housing Units.

   Henson Robinson Company,located in Springfield,IL, was selected to provide construction services for limited

  sewer line repair work because they have the capabilities and resources needed to complete the work,they have

  prior experience working at the facility,to include a previous assessment of the sewer lines, they are located in

  close proximity to the site, and they can respond immediately to the request for emergency services.

   The scope of work provides for assessment assistance to the Architect/Engineer and limited construction

  services for any immediate sewer line repair work serving Housing Units 6, 7, 8 & 9 at Logan Correction Center

  as directed by the Architect/Engineer and subject to CDB/CPO approval.

   Incorporated documents include the March 2009 Standard Documents for Construction & Supplement.

  Services provided under this procurement should not exceed $100,000.00,which is a place-holder prior to

  entering into a Construction Contract,without prior authorization from the Capital Development Board in

  consultation with the Chief Procurement Office.

   The bidder shall reconcile work completed on a continual basis (daily and weekly) with the CDB Project

  Manager prior to commencement of such expenditure. Final Actual Costs will be reported upon project

  completion and project close-out.

   In accordance with 30 ILCS 500/50-35,all contractors, and each subcontractor to be used whose

  contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as

  a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  Construction,the General Contractor shall perform no less than 20% of work with its

  own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff

  includes direct labor and supervision, as well as material purchases where the material is installed by the

  contractor.

   Additionally,Governor Pritzker has issued Executive Order 2022-13 containing additional mitigations to address

  the COVID-19 pandemic. This includes an indoor mask requirement and vaccinations for those working at

  Illinois Department of Corrections (IDOC) facilities. These requirements apply to this project.

 

  This Emergency Purchase has an expected start date of 06/07/2022 through 09/04/2022 with an Original

  Estimated Cost of $100,000.00.

   Signed By:  Chris Miles, Exec II

       Vendor:  Henson Robinson Co.                                                                  Notary Date:     6/7/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $100,000.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  49     Innovation & Technology, Department of                                                 File Date:  6/7/2022

  Original Filing – 6/7/2022: FY22, Qtr 4, Item# 49

 

  Joint Purchase Master Contract (JPMC) Emergency contract is requested so DoIT may continue to order

  laptops with CDS Office Technologies (CDS) that held the recently expired contract - JPMC Mobile Computers

  Master while a new competitive solicitation is being drafted  The State seeks to replace approximately 5,000

  aging devices that are currently running on out dated and unsupported operating systems.  Unsupported

  operating systems are highly vulnerable to cyber-security breaches and there has been a significant rise in the

  frequency of cyber attacks and security breaches over the last several years.  It is imperative that older devices

  replaced as quickly as possible before a devastating attack or breach shuts down one or more state networks or

  agencies.  A shut down may severely affect state services  for health and/or safety, and/or the collection of state

  revenues.

 

  This Emergency JPMC is to continue services under the recently expired JPMC Mobile Computers Master

  Contract (P-8182, CMT9692400) until a new JPMC Mobile Computers contract is negotiated and executed for

  use by DoIT, governmental units or qualified not-for-profit entities.   DoIT will purchase the same goods and

  services provided in the current contract P-8182 for the duration of this emergency contract.  There are

  numerous line items provided in the recently expired contract and this Emergency JPMC will provide the same

  items provided in P-8182 for equipment utilized by DoIT, governmental units or qualified not-for-profit entities. 

   The current contract expired 03/18/2022 and does not have any renewal options remaining.  This Emergency

  JPMC will be based on the same terms and conditions as recently expired contract. 

 

  This Emergency Purchase has an expected start date of 07/01/2022 through 09/28/2022 with an Original

  Estimated Cost of $10,000.00.

   Signed By:  Van P Austin, APO

       Vendor:  CDS Office Technologies                                                             Notary Date:     6/7/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:          $10,000.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  50     Agriculture, Department of                                                                        File Date:  6/7/2022

  Original Filing – 06/07/2022: FY22, Qtr 4, Item# 50

 

  Waste Management is the only provider capable of providing waste removal services for the Illinois State Fair on

   a 24 hour schedule, seven days a week during the fair. 

 

  Waste Management will provide waste removal services for numerous Dept. of Agriculture locations throughout

  the Illinois State Fairgrounds, and will provide comprehensive waste removal services on a 24 hour schedule,

  seven days a week during the Illinois State Fair.  No other waste provider is willing or able to provide these

  services on weekends and/or holidays.

 

  This Emergency Purchase has an expected start date of 07/01/2022 through 09/28/2022 with an Original

  Estimated Cost of $328,995.00.

   Signed By:  Michelle Grimsley, APO

       Vendor:  Waste Management of Illinois                                                      Notary Date:     6/7/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $328,995.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  51     Innovation & Technology, Department of                                                 File Date:  6/8/2022

  Original Filing – 06/08/2022: FY22, Qtr 4, Item# 51

 

  The Illinois Department of Innovation and Technology currently has a contract with SEPS, Inc  CIT2027936

  for: power, generator, UPS, and maintenance needs. The existing contract ends June 11, 2022. This vendor is

  familiar with all of the DoIT/ICN sites across the state of Illinois and has installed the majority of the equipment

  in use at these locations. This vendor also has security clearance to enter and perform work at these locations.

  This vendor has staff that are certified and licensed to do highly skilled work including but not limited to: install

  power, remove corrosive batteries, and perform maintenance.

 

  The contract will allow DoIT to engineer, furnish and install new uninterruptible power supply (“UPS”) systems,

   generators, and related equipment as needed. The resulting contract will also provide the following services:

  power installation, maintenance, emergency maintenance, and preventative maintenance at locations statewide.

  Maintenance and emergency maintenance are crucial to keep critical state services working in case of power

  outages.

 

There is a need for a new 700 KW generator and multiple UPS units to power the new state office

  building at 555 W Monroe. The cost for this equipment, installation and associated cost is approx $3M and will

  be ordered off this contract.

 

  This Emergency Purchase has an expected start date of 06/12/2022 through 09/09/2022 with an Original

  Estimated Cost of $3,500,000.00.

   Signed By:  Van P. Austin, APO

       Vendor:  SEPS, Inc.                                                                                     Notary Date:     6/8/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:     $3,500,000.00                                                   $0.00                      $0.00       22      4

    Federal                           $0.00                                                                                  $0.00


                                       LIST OF EMERGENCY PURCHASE STATEMENTS

                                 FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                                        April 1,2022 through June 30, 2022

  52     University of Illinois - Urbana-Champaign                                                File Date:  6/10/2022

  Original Filing – 6/10/2022: FY22, Qtr 4, Item# 52

 

  One-Time Purchase, funding is used thru private gift funds.

 

  Robilant & Voena USA Limited discovered and restored painting. This is a one of a kind item only available from

  Robilant & Voena. In order to secure this piece of art before our competing museums, the University must

  execute an Emergency Quick Purchase.

 

  Maria Flaxman, “Eleanor Anne Porden” (circa 1811), oil painting on canvas with original frame. The work is a

  unique object from the early 1800s and is only one of the few existing paintings known by this artist, discovered

  by this firm, and a new find available to the market. Even more rare, this painting includes its original frame. 

  Important historical paintings by women are very difficult to come by in general, and especially in the current

  market.

 

  One-Time Purchase, funding is used thru private gift funds.

 

  This Emergency Purchase has an Original Estimated Cost of $250,000.00.

   Signed By:  Aaron Finder, Asst. Director

       Vendor:  Robilant & Voena USA Limited                                                   Notary Date:   6/10/2022

                                      Original                   Revised                Paid To                    Actual

                                     Estimate                 Estimate                     Date              Final Cost        FY   QTR

        State Cost:        $250,000.00                                                   $0.00                      $0.00       22      4