LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
1 University of Illinois - Urbana-Champaign File Date: 3/21/2022
Original Filing – 3/21/2022: FY22, Qtr 4, Item# 1
Contractors Power and Lighting (CPL) specialize in this type of work (Failed Feeders). We have successfully
used them on similar projects. They are also available to mobilize right away for this emergency work.
Load Center 1 was being tested and it was discovered that the 15kV standby line at 921 failed. The concern is
that currently only the normal line feeds the two switches, which feed the motor control centers that supply
power to the boilers that supply steam to campus, compressors that supply air to campus along with equipment
that provide water treatment for the boilers. If that line fails it would cause catastrophic issues for the campus
along with the hospitals. CPL will pump down and inspect five (5) electrical manholes to determine route of the
failed feeder. They will then remove approximately 700ft of existing15kv cable between building 921 medium
voltage switch and load center. They will install the cables (3) 15kv cable terminations on transformer in building
921, (6) 15kv cable terminations in medium voltage switchgear in building 921, (3) 15kv cable terminations in
load center, (3) sets 15kv cable splices in manholes, and new cable racks in manholes and load center basement
as needed.
After all installed CPL will rack, label and fire-tape new cable in five (5) manholes and basement of load center.
Very-low-frequency (VLF) Acceptance Test new cables. Report available upon completion. Finally perform a
maintenance test one (1) 1500kva oil-filled station type transformer per InterNational Electrical Testing
Association (NETA) standards. Reports available upon completion.
This Emergency Purchase has an expected start date of 03/21/2022 through 06/19/2022 with an Original
Estimated Cost of $134,470.00.
Signed By: Debra Matlock, Exec. Dir.
Vendor: Contractors Power & Light Co. Notary Date: 3/21/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $134,470.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
2 State Police, Illinois File Date: 6/21/2022
Latest Filing - 06/21/2022 FY22, Qtr 4, Item #2
An Actual Total Cost of $37,500.00 was reported in the same filing quarter.
Original Filing – 3/23/2022: FY22, Qtr 4, Item# 2
The Safe2Help Illinois call center, New Orleans Teleport, Inc. d/b/a CALLS PLUS, is subcontracted through
Sprigeo, INC. for call center services. The current agreement with Calls Plus through Sprigeo ends on
12/30/2021. The IFB and related processes to secure a separate call center contract have been encumbered over
the past approximately 6 months and are still underway. The continuation of the current call center relationship
on an emergency basis is critically essential to Safe2Help Illinois's ability to operate. Without the call center
component, Safe2Help Illinois cannot function at any level. Given that Safe2Help is currently deployed and
actively marketed as a life-safety resource to more than two million Illinois K-12 students, a gap in call center
services would put Illinois schoolchildren in immediate jeopardy of great bodily harm and death.
Emergency continuation of call center services provided by New Orleans Teleport, Inc. d/b/a CALLS PLUS via
Sprigeo, INC. *** Funding is unknown, possibly grant funding (Federal and/or State).
This Emergency Purchase has an expected start date of 03/20/2022 through 06/17/2022 with an Original
Estimated Cost of $37,500.00.
Signed By: Nancy King, APO
Vendor: Sprigeo, Inc Notary Date: 3/23/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $37,500.00 $37,500.00 $37,500.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
3 Human Services, Department of File Date: 3/24/2022
Original Filing – 3/24/2022: FY22, Qtr 4, Item# 3
We currently have a contract with Environmental Control Solutions which was competitively bid for the past 4.5
years. Their knowledge of the system , they know our systems and are the best equipped to replace the boiler
controls that are currently not working.
Remove the existing controls
Remove the existing gas valve and combustion air actuator
Remove the old O2
monitoring controls
Install new servo driven gas valve
Install new combustion air servo motor
install new
VFD for blower motor control
Install O2 probe in stack
Install new control wiring and provide a new wiring
diagram
This Emergency Purchase has an expected start date of 04/01/2022 through 06/30/2022 with an Original
Estimated Cost of $134,930.00.
Signed By: Jean Sandstrom, APO
Vendor: Environmental Contol Solutions Notary Date: 3/24/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $134,930.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
4 Human Services, Department of File Date: 3/28/2022
Original Filing –3/28/2022: FY22, Qtr 4, Item# 4
Vendor was the only vendor to respond and provide a quote for the services needed at no cost.
Water was leaking from 4 buffalo domestic water valves into the parking lots and sidewalk area between 4
pavilions. This was creating a hazard at the facility which,if not addressed immediately,could flood all lots and
create a sinkhole at the facility. The water can't be shut off to stop the water leak because it would mean
shutting off water to other units.
Vendor is needed to repair and replace 4 Buffalo Water Boxes and associated lines.
This Emergency Purchase has an expected start date of 04/04/2022 through 06/30/2022 with an Original
Estimated Cost of $39,500.00.
Signed By: Jean Sandstrom, APO
Vendor: MVP Plumbing Corp Notary Date: 3/28/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $39,500.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
5 Corrections, Department of File Date: 3/30/2022
Original Filing – 03/30/2022: FY22, Qtr 4, Item# 5
The vendor is able to provide the immediate shipment of bread that is needed to prevent disruption of statewide
meal services provided by the Illinois Department of Corrections.
The Vendor will provide weekly bread deliveries to the agency due to the closure of the Illinois Correctional
Industries Bakery due to COVID-19.
This Emergency Purchase has an expected start date of 03/30/2022 through 06/27/2022 with an Original
Estimated Cost of $428,400.00.
Signed By: Jacenta Wilson, APO
Vendor: Good Source Solutions Notary Date: 3/30/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $428,400.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
6 Capital Development Board File Date: 3/30/2022
Original Filing – 3/30/2022: FY22, Qtr 4, Item# 6
The Department of Agriculture ("DOA") has notified the Capital Development Board ("CDB") that the Fire Alarm
Systems and Sprinkler Systems throughout the DuQuoin State Fairgrounds are in a state of failure and need
repaired and/or replaced as soon as reasonably possible. Of most concern are the fire alarm and sprinkler
systems in the Grandstand/Administrative Offices,The New Horse Barn, and the Main Gate Building.
Fairgrounds staff have maintained these systems as long possible.Time and money have been spent year after
year, including a fire watch provided by the City of DuQuoin during the Fair, and failures continue to occur.
These systems are shut down and are inoperable before and after the fair. Therefore,DOA has requested that
CDB provide immediate assistance under an emergency declaration to assess and repair/replace the systems in
the Grandstand/Administrative Offices,The New Horse Barn and the Main Gate Building as quickly as possible to
prevent the threat to public safety, and to prevent the threat against further damage to the property while a plan
for overall system replacement work throughout the fairgrounds is approved.
The Grandstand's fire panel is obsolete and parts are no longer available. One of the Fire Alarm Sub-Panels
(Annunciator Panel or Pull Station Panel) has failed. Sprinkler lines are dilapidated in multiple areas, due to years
of decay, and the lines have pin holes that cause the air compressor (Dry System) to overwork to keep up.
Because the sprinkler system has air inside the pipes instead of water, the
condensation from the air/weather creates rust inside the pipes. Fairgrounds staff pay a contractor to clean the
sprinkler system pipes before getting the sprinkler system ready for the Fair. The sprinkler lines have been
replaced over the years but the magnitude of lines in need of repair is unfeasible to attempt without a complete
renovation. Inspections from the Illinois State Fire Marshal in 2019 and
2020 have noted that the "sprinkler system has been shut down and is inoperable." In fact, each year since
2009,the Illinois State Fire Marshal’s inspections fail the sprinkler system in not only the
Grandstand/Administrative Offices,but every building that has a sprinkler system in it. Fairgrounds administrative
staff are located in the Grandstand/Administrative Offices. That staff includes, but is not
limited to, the Fair Manager,4 full time Department of Agriculture employees, part-time summer employees and
multiple full time/part time summer workers doing maintenance to the Grandstand/Administrative Offices and
tunnel. There are thousands of Fair visitors in the Grandstand during the Fair for concerts and entertainment.
Additionally, there are non-fair events scheduled throughout the year, both of which cause a serious concern for
a threat to public health and safety and a threat to equipment and further damage should a fire occur.
The New Horse Barn's fire panel is functioning at this time but is obsolete and parts are unavailable if and when a
system failure occurs. Sprinkler lines are dilapidated and the sprinkler system is down at this time due to
continuous line failures. Because the sprinkler system has air inside the pipes instead of water,the condensation
from the air/weather creates rust inside the pipes. Fairgrounds staff pay a contractor to clean the sprinkler
system pipes before getting the sprinkler system ready for the Fair. Multiple repairs have been completed on the
sprinkler system but due to the overwhelming amount of repairs still needed,it is unfeasible without a complete
renovation. Similar to the Grandstand/Administrative Offices,the Illinois Fire Marshal inspections for 2019 and
2020 have noted that the "sprinkler system has been shut down and parts removed" and the sprinkler system is
out of service due to needed repairs/replacement. There are several events scheduled in The New Horse Barn
which also house the animals during the events.
Again, the failure of the fire alarm and sprinkler systems cause a serious concern for a threat to public health and
safety, a threat to the animals housed in the barn, and a threat to equipment and further damage should a fire
occur.
The main fire alarm control panel for the campus is located in the Main Gate Building. The existing panel has a
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
dialer with two communication lines, one line for trouble and the second for alarm conditions.It has been noted
by staff when one of the building fire alarm control panels activates an alarm or trouble condition, no other alarm
can capture the line. Single source fire alarm control panels and peripheral devices should be taken into
consideration. A proprietary campus system gives the owner full monitoring capabilities and control of the entire
campus. Since upgrading of the system will be a migration process, maintaining a single source system would
allow all existing systems to be maintained while allowing new upgrades to be brought online and integrated.
This project began through the emergency selection of an Architect/Engineer (WE");this exempts the selection
from a 14-day solicitation required through Qualifications-Based Selection ("QBS"). Considering the time frames
needed for the selection,negotiation and execution of an A/E contract followed by bidding and award procedures,
design and replacement of the Fire Alarm and Sprinkler Systems under the existing processes would likely not
begin for several months. For this reason, emergency purchases are necessary to protect against the threat to
public health and safety and to prevent or minimize serious disruption in critical State services as quickly as
possible.
Boyer Fire Protection LLC,located in St. Louis, MO was selected to provide sprinkler replacement work because
they provided the lowest responsive and responsible quote, and they can respond immediately to this request for
emergency services. This project was publicly bid, utilizing emergency documents and processes.
The scope of work provides for demolishing the existing dry pipe sprinkler and standpipe system throughout
grandstand and horse barn facility.Provide new dry pipe sprinkler and standpipe system and all appurtenances to
provide full coverage to entire grandstand and horse barn facility,including hydraulic calculations and drawings.
Additionally,provide new wet-pipe sprinkler system to fully cover grandstand stage building.Included in this
project is water service modifications to accomplish sprinkler coverage. Remove and reinstall or remove and
replace existing ceiling system as indicated on drawings.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, design
documents provided by the architect/engineer of record, and quote provided by Boyer Fire Protection LLC.
Services provided under this procurement should not exceed $1,328,000.00,prior to entering into a Construction
Contract,without prior authorization from the Capital Development
Board in consultation with the Chief Procurement Office. Final Actual Costs will be reported upon project
completion and project closeout.
In accordance with 30 ILCS 500/50-35,all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction,the General Contractor shall perform no less than 20% of work with its own staff. Each other
trade shall perform no less than 40% of work with its own staff.Work with own staff includes direct labor and
supervision, as well as material purchases where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 03/30/2022 through 06/27/2022 with an Original
Estimated Cost of $1,328,000.00.
Signed By: Chris Miles, Exec II
Vendor: Boyer Fire Protection Notary Date: 3/30/2022
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,328,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
7 Innovation & Technology, Department of File Date: 3/30/2022
Original Filing – 3/30/2022: FY22, Qtr 4, Item# 7
This vendor can provide the ManageEngine OpManager Enterprise Edition to provide Monitoring and
Configuration Management AND the associated training needed. This vendor has also provided a large
government discount.
ManageEngine OpManager Enterprise Edition is a Software platform DoIT uses to: monitor, troubleshoot,
inventory and alert on network elements and alert based on SNMP, syslog and other remote telemetry. Without
this system DoIT will not be able to monitor and troubleshoot the network, track configurations, do bulk
configurations, manage configurations remotely, perform device inventory as well as other tasks required to
maintain the network. This will also provide 30 hours of online training for DoIT staff.
This Emergency Purchase has an expected start date of 03/31/2022 through 06/28/2022 with an Original
Estimated Cost of $177,403.00.
Signed By: Dante Watson, APO
Vendor: National Tek Services, Inc. Notary Date: 3/30/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $177,403.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
8 Capital Development Board File Date: 3/30/2022
Original Filing – 3/30/2022: FY22, Qtr 4, Item# 8
The Department of Agriculture ("DOA") has notified the Capital Development Board ("CDB") that the Fire Alarm
Systems and Sprinkler Systems throughout the DuQuoin State Fairgrounds are in a state of failure and need
repaired and/or replaced as soon as reasonably possible. Of most concern are the fire alarm and sprinkler
systems in the Grandstand/Administrative Offices,The New Horse Barn, and the Main Gate Building.
Fairgrounds staff have maintained these systems as long possible.Time and money have been spent year after
year, including a fire watch provided by the City of DuQuoin during the Fair, and failures continue to occur.
These systems are shut down and are inoperable before and after the fair. Therefore,DOA has requested that
CDB provide immediate assistance under an emergency declaration to assess and repair/replace the systems in
the Grandstand/Administrative Offices,The New Horse Barn and the Main Gate Building as quickly as possible to
prevent the threat to public safety, and to prevent the threat against further damage to the property while a plan
for overall system replacement work throughout the fairgrounds is approved.
The Grandstand's fire panel is obsolete and parts are no longer available. One of the Fire Alarm Sub-Panels
(Annunciator Panel or Pull Station Panel) has failed. Sprinkler lines are dilapidated in multiple areas, due to years
of decay, and the lines have pin holes that causethe air compressor (Dry System) to overwork to keep up.
Because the sprinkler system has air inside the pipes instead of water,the
condensation from the air/weather creates rust inside the pipes. Fairgrounds staff pay a contractor to clean the
sprinkler system pipes before getting the sprinkler system ready for the Fair. The sprinkler lines have been
replaced over the years but the magnitude of lines in need of repair is unfeasible to attempt without a complete
renovation. Inspections from the Illinois State Fire Marshal in 2019 and 2020 have noted that the "sprinkler
system has been shut down and is inoperable." In fact, each year since 2009,the Illinois State Fire Marshal’s
inspections fail the sprinkler system in not only the Grandstand/Administrative Offices,but every building that has
a sprinkler system in it. Fairgrounds administrative staff are located in the Grandstand/Administrative Offices.
That staff includes, but is not limited to, the Fair Manager,4 full time Department of Agriculture employees, part-
time summer employees and multiple full time/part time summer workers doing maintenance to the
Grandstand/Administrative Offices and tunnel. There are thousands of Fair visitors in the Grandstand during the
Fair for concerts and entertainment. Additionally, there are non-fair events scheduled throughout the year, both
of which cause a serious concern for a threat to public health and safety and a threat to equipment and further
damage should a fire occur.
The New Horse Barn's fire panel is functioning at this time but is obsolete and parts are unavailable if and when a
system failure occurs. Sprinkler lines are dilapidated and the sprinkler system is down at this time due to
continuous line failures. Because the sprinkler system has air inside the pipes instead of water,the condensation
from the air/weather creates rust inside the pipes.
Fairgrounds staff pay a contractor to clean the sprinkler system pipes before getting the sprinkler system ready
for the Fair. Multiple repairs have been completed on the sprinkler system but due to the overwhelming amount
of repairs still needed,it is unfeasible without a complete renovation. Similar to the Grandstand/Administrative
Offices,the Illinois Fire Marshal inspections for 2019 and 2020
have noted that the "sprinkler system has been shut down and parts removed" and the sprinkler system is out of
service due to needed repairs/replacement. There are several events scheduled in The New Horse Barn which
also house the animals during the events. Again, the failure of the fire alarm and sprinkler systems cause a
serious concern for a threat to public health and safety, a threat to the animals housed in the barn, and a threat to
equipment and further damage should a fire occur.
The main fire alarm control panel for the campus is located in the Main Gate Building. The existing panel has a
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
dialer with two communication lines, one line for trouble and the second for alarm conditions.It has been noted
by staff when one of the building fire alarm control panels activates an alarm or trouble condition, no other alarm
can capture the line. Single source fire alarm control panels and peripheral devices should be taken into
consideration. A proprietary campus system gives the owner full monitoring capabilities and control of the entire
campus. Since upgrading of the system will be a migration process, maintaining a single source system would
allow all existing systems to be maintained while allowing new upgrades to be brought online and integrated.
This project began through the emergency selection of an Architect/Engineer (WE");this exempts the selection
from a 14-day solicitation required through Qualifications-Based Selection ("QBS"). Considering the time frames
needed for the selection,negotiation and execution of an A/E contract followed by bidding and award procedures,
design and replacement of the Fire Alarm and Sprinkler Systems under the existing processes would likely not
begin for several months. For this reason, emergency purchases are necessary to protect against the threat to
public health and safety and to prevent or minimize serious disruption in critical State services as quickly as
possible.
Brown Electric,Inc.,located in Goreville,IL was selected to provide Alarm/Electrical work because they provided
the lowest responsive and responsible quote, and they can respond immediately to this request for emergency
services. This project was publicly bid, utilizing emergency documents and processes.
The scope of work provides for demolishing the main fire alarm control panel, associated cabling, pathways and
all end devices as indicated on drawings for the Grandstand Building, Grandstand Stage Building, and New Horse
Barn. Provide new fire alarm control panel, associated cabling, pathways and all end devices as indicated on
drawings for the Grandstand Building, Grandstand Stage Building, and New Horse Barn.Electrical Contractor
shall interconnect new fire alarm systems with the existing main Fire Alarm Control Panel located at the Main
Gate Building. Provide new fiber optic cabling and associated pathways as denoted on drawings for the
interconnection of the Main Gate building, the Grandstand building,the Grandstand Stage building, and the New
Horse Barn. Cabling shall be tested for continuity. Provide select demolition as it pertains to the removal of fire
alarm and sprinkler system components as
indicated on drawings. Provide new electrical infrastructure and connections to support new fire alarm and
sprinkler equipment and components as indicated on drawings. Temporarily remove and reinstall existing light
fixtures to allow ceiling and sprinkler piping work.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, design
documents provided by the architect/engineer of record, and quote provided by Brown Electric,Inc. Services
provided under this procurement should not exceed $593,098.00, prior to entering into a Construction Contract,
without prior authorization from the Capital Development Board in consultation with the Chief Procurement
Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction,the General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
includes direct labor and supervision, as well as material purchases where the material is installed by the
contractor.
This Emergency Purchase has an expected start date of 03/30/2022 through 06/27/2022 with an Original
Estimated Cost of $593,098.00.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
Signed By: Chris Miles, Exec II
Vendor: Brown Elec, Inc. Notary Date: 3/30/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $593,098.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
9 Innovation & Technology, Department of File Date: 3/31/2022
Original Filing – 3/31/2022: FY22, Qtr 4, Item# 9
Emergency contract is requested so DoIT may continue to order desktops and monitors with the vendor that
held the previous contract - MC DT Computers while new IFB is prepared. The State seeks to replace
approximately 8500 aging devices that are currently running on out dated and unsupported operating systems.
Unsupported operating systems are highly vulnerable to cyber security breaches and there has been rise in
frequency of cyber attacks and security breaches , it is imperative that we get these devices replaced as quickly
as possible. This vendor was selected because they are the recently expired master contracted holder.
This contract will be used to provide the following products:
Deskp Computers
Monito
Optional Upgrades
This Emergency Purchase has an expected start date of 04/01/2022 through 06/29/2022 with an Original
Estimated Cost of $20,000,000.00.
Signed By: Dante Watson, APO
Vendor: CDW-G Notary Date: 3/30/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $20,000,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
10 Innovation & Technology, Department of File Date: 4/1/2022
Original Filing – 4/1/2022: FY22, Qtr 4, Item# 10
This vendor can provide the support for Radio services, maintenance, and services needed by DoIT to support
Emergency radio services. This Vendor previously implemented and supported DoIT and other state agencies
with Radio Maintenance services. DoIT has previously been able to successfully negotiate contracts with this
vendor and the existing contract terms will be used for the Emergency period. Contract negotiations with a new
vendor could take several weeks creating significant risk and exposure during negotiations. The administrative
review process has previously been completed with this vendor, including financial discloser and BEP utilization
plan. Bringing in a new vendor for such a large and complicated implementation would take months as the
maintenance of radio service is required for emergency service personnel throughout the state and loss of this
service could disrupt emergency radio communications if not properly maintained.
This contract will be a JPMC available to governmental units or qualified not-for-profit for the products
categories below -
Statewide Radio Maintenance and support services provides State of Illinois entities
(Illinois State Police, Local Law Enforcement, Emergency Medical Services, Department of Corrections,
Department of Transportation) the ability to procure radio maintenance and support services for invaluable
emergency communications equipment used by emergency communication agencies throughout the state. The
support services include radio support, repair, installation, radio tower site infrastructure for life saving
communication services. These services provide an essential support service to the State of Illinois valuable
emergency services communication using radio and if not supported would cause loss of life or injury.
This Emergency Purchase has an expected start date of 4/1/2022 through 06/29/2022 with an Original Estimated
Cost of $2,000,000.00.
Signed By: Dante Watson, APO
Vendor: Motorola Solutions Inc Notary Date: 4/1/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $2,000,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
11 Capital Development Board File Date: 4/4/2022
Original Filing – 4/4/2022: FY22, Qtr 4, Item# 11
The Department of Corrections has notified the Capital Development Board that the Pontiac Correctional Center
is experiencing multiple leaks in the Visitors Center, located in the Administration Building, and in the Training
Building as a result of failing roofing systems. Attempts at repairs have been made but have been unsuccessful.
The leaks are causing disruption to daily operations and damaging parts of the buildings and equipment.
In the Administration Building, rainwater and or snow melt comes down through the ceiling tile, down the
walls and pools on the floor and on the furniture. During heavy rains, a large amount of the visiting booths are
unusable which impacts the ability for the facility to manage visitors who are there to see Individuals in Custody.
In the Training Building, rainwater or snow melt stream down through the metal ceiling into the various
classrooms. This causes heavy flooding depending on the amount of rain.
Considering the time frames needed for the selection, negotiation and execution of an A/E contract followed
by bidding and award procedures, the implementation of at least reliable long term temporary repairs, followed
by the design and construction of the replacement roofing systems, under the existing processes would likely not
begin for several months. For this reason, an emergency purchase is necessary in order to protect against the
threat to public health and safety, to protect against further loss or damage and to prevent or minimize serious
disruption in critical State services.
Kenyon & Associates Architects, Inc., located in Peoria, IL, was selected to provide an assessment and
potential design services to repair the roofing systems because they have the necessary expertise to complete the
work, they are currently on site for design services to replace a different roofing system, and they can respond
immediately to the request for emergency services.
The scope of work provides for an assessment of the Visitors Center (Admin. Bldg.) and Training Building
roofing systems. The assessment should include recommendations and estimates for reliable long term
temporary solutions for each roof. The scope of work may also include design services for the temporary
solutions, if deems feasible and subject to CDB approval in consultation with the CPO office.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement
and the March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided
under this procurement should not exceed $100,000.00, which is a place-holder prior to the negotiation of a
Professional Services Agreement, without prior authorization from the Capital Development Board in consultation
with the Chief Procurement Office. Final Actual Costs will be reported upon project completion and project
close-out.
This Emergency Purchase has an expected start datef 04/04/2022 through 07/02/2022 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Keyon & Assoc. Architects, Inc Notary Date: 4/4/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
State Cost: $100,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
12 Innovation & Technology, Department of File Date: 4/4/2022
Original Filing – 4/4/2022: FY22, Qtr 4, Item# 12
Currently, Enterprise Application Services ("EAS") employs the use of Salesforce products requiring annual
license subscriptions to support multiple State Agencies. Additionally, EAS has two professional services
resources on staff who are assisting with the implementation and continued development of the State's
Salesforce technology. In order to preserve and maintain current operational functionality and State support, it is
critical to select Carahsoft to make this emergency purchase as they are the dedicated public sector reseller
partner of Salesforce, and Salesforce does not conduct direct sales.
To provide support to multiple critical State agencies, DoIT requires 2,000 SalesForce licenses and 50 Sales
Cloud licenses. These licenses support multiple Agencies throughout the State. The primary Agency supported
by these licenses is the Department of Public Health; IDPH accounts for roughly 90% of the licenses used by the
State. Vital programs such as IDPH's Vax Verify program require Salesforce licensing to remain operational
beyond 3/21/22. The remaining licenses are used in support of key programs within other State agencies: the
Department of Children and Family Services, the Department of Innovation and Technology, the Department of
Commerce and Economic Opportunity, and the Illinois Lottery Department.
The Agency also requests to procure two professional services resources: (1) Salesforce Implementation
Architect for (500) hours, and (1) Salesforce Program Architect for (500) hours. These resources will use their
skillsets to continue supporting DoIT in the implementation and support of the Salesforce technology.
This Emergency Purchase has an expected start date of 04/01/2022 through 06/29/2022 with an Original
Estimated Cost of $3,926,900.77.
Signed By: Dante Watson, APO
Vendor: Carahsoft Technology Corp Notary Date: 4/4/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $3,926,900.77 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
13 Central Management Services, Department of File Date: 4/6/2022
Original Filing – 4/6/2022: FY22, Qtr 4, Item# 13
The Illinois Office of Communication and Information (IOCI) is statutorily mandated by 20 ILCS 405/405-270
to provide for and coordinate broadcast communications services for State agencies and, when requested and
when in the best interests of the State, for units of federal or local governments and public and not-for-profit
institutions of primary, secondary, and higher education.
IOCI originally sought to procure the services of a vendor to replace the satellite controller which instructs
the satellite antenna motor to move the dish that is located on the roof of the 120 W. Jefferson St., Springfield,
IL 62702. The current controller is 30 years old and had stopped working, although the dish was still able to
send and receive transmissions. IOCI and CMS Bureau of Strategic Sourcing (BOSS) attempted to procure the
controller equipment via multiple requests for quotes (small purchases) with no success. On or about September
22, 2021, the dish was struck by lightning and is now unable to receive on the horizontal downlink. Because it
is not possible to move the dish, it is now not possible to receive any signals.
In order to meet statutory requirements, it has been determined that replacement of the entire system is in
the best interest of the State. Based on the lack of success in replacing the satellite controller via a competitive
process, IOCI contacted the vendor who installed the current satellite transmission equipment in the early 1990s
to request a quote. The vendor was able to access their records and has a good understanding of the location of
the equipment and what is needed to meet the State's needs and the vendor was willing to provide a quote for the
new equipment.
Between October 1, 2021 and April 5, 2022, CMS engaged in negotiations with the satellite vendor and
worked with the vendor, who is located in Texas, to complete paperwork required to contract in Illinois.
The BEP goals were calculated at 0% as there are no BEP vendors certified under the NIGP Codes below
(CMS confirmed that during the months of negotiation with the satellite dish vendor, no additional BEP certified
vendors were added under the NIGP Codes below):
726-54 Ground Stations, Satellite: Transmit/Receive and Receive Only (Including Antennas)
840-20 Broadcast Equipment, Television
840-45 Satellite Receiver Dish (Video)
Satellite Equipment:
1. 5.0-meter KU band uplink antenna w/motorized azimuth , elevation, and polarization. Minimum 3 ports (2
RX, 1 TX).
2. Mount for above antenna for roof load frae.
3. Antenna control unit (RCI4500 or equivalent), controller to be mounted in interior equipment rack with
contactor and local control assembly at the antenna. ACU must be capable of integrating with Crystal M&C
software. Serial or IP interface (IP preferred).
4. Ku-band low noise block downconverter, quaity 2.
5. Forced air (or equivalent) dish deicing system with local and remote contls
6. System design, checkout, performance analysis, warray.
7. Removal of current non-function antenna.
8. Assembly of antenna on customer supplied roof interface. Install feed, waveguide, and remote-control cable,
maximum of 100 ft, includes IFL cable connectors and crane.
9. Lightning groundingit.
Civil Engineering - will be conducted as a small purchase with emergency conditions and will be awarded to
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
an Illinois BEP Certified Vendor:
1. Vendor shall provide all necessary drawings to provide for modification of
roof load frame to support the new CPI Satcom 4.8 meter antenna.
2. The load frame shall support the weight
of the antenna assembly and all motors and control equipment for motorized azimuth, elevation, and polarization.
3. The load frame shall be of sufficient strength to allow the antenna to be capable of surviving 125 mph
winds minimum.
4. If possible, the load frame shall be modified in a way that does not require removal of the
current antenna.
5. The load frame shall be designed to place the antenna center position at the necessary
azimuth to allow the greatest view of North American satellites.
Construction- will be conducted as a small purchase with emergency conditions and will be awarded to an
Illinois BEP Certified Vendor:
1. The vendor shall be responsible for the modification of the roof load frame in
accordance with the drawings provided by the structural engineer.
2. The vendor shall be responsible for the
addition, subtraction, or substitution of steel members in accordance with the design of the structural engineer.
3. The vendor shall perform any necessary modifications to the roof structure, if necessary, in accordance
with the design of the structural engineer.
4. The vendor shall perform any required fireproofing to interior
steel members, ifnecessary, in accordance with the design of the structural engineer.
5. The vendor shall paint
all external steel members in accordance with the design of the structural engineer.
6. The vendor shall be
responsible for obtaining all necessary construction permits.
This Emergency Purchase has an expected start date 04/06/2022 through 07/03/2022 with an Original
Estimated Cost of $324,475.00.
Signed By: Will Stephens, APO
Vendor: Communications & Power Industries Notary Date: 4/6/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $324,475.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
14 Innovation & Technology, Department of File Date: 4/6/2022
Original Filing – 4/6/2022: FY22, Qtr 4, Item# 14
There is currently a world wide computer chip shortage. The State seeks to replace aging Panasonic
ToughBook devices that are currently running on out dated and unsupported operating systems. Unsupported
operating systems are highly vulnerable to cyber security breaches and there has been rise in frequency of cyber
attacks and security breaches , it is imperative that we get these devices replaced as quickly as possible. This
emergency is for the items on the quote.
Please see attached Panasonic ToughBook Quote 494384.pdf of $569,529.00
This Emergency Purchase has an expected start date of 04/05/2022 through 07/03/2022 with an Original
Estimated Cost of $569,529.00.
Signed By: Dante Watson, APO
Vendor: CDS Notary Date: 4/6/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $569,529.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
15 Innovation & Technology, Department of File Date: 4/7/2022
Original Filing – 4/7/2022: FY22, Qtr 4, Item# 15
CDW was the last providing vendor for these licenses. They are an authorized adobe dealer. There was some
confusion on this as the licenses were still good through April 8th and a purchase request was being worked on
for submittal to start the IFB process. The last providing vendor was selected due to the critical need for these
products. The last providing vendor was selected due to the critical need for these products. We are planning
to do an IFB for a longer term master contract. Adobe is our enterprise solution.
Adobe Licenses, maintenance and support for :
Illustrator - 1024 GB - Quantity of 50
Animate - 1024 GB - Quantity of 5
Adobe Sign Subscription -
Enterprise Enterprise Subscription
Adobe Presenter - Quantity of 20
All Apps - 1024 GB - Quantity of 225
After Effects - 1024 GB - Quantity of 12
Lightroom - 1024 GB - Quantity of 6
Premiere Pro - 1024 GB -
Quantity of 40
Dreamweaver - 1024 GB - Quantity of 30
Acrobat Pro DC - Quantity of 15500
Adobe
Technical Communication Suite - Quantity of 1
Adobe XD - 1024 GB - Quantity of 7
Adobe Stock
(Images/Credits) 20,000/500/Unlimited
Dimension - 1024 GB - Quantity of 1
Adobe RoboHelp - Quantity of
10
Audition - 1024 GB - Quantity of 10
Photoshop - 1024 GB - Quantity of 275
InDesign - 1024 GB -
Quantity of 60
Adobe FrameMaker - Quantity of 2
Adobe Captivate - Quantity of 50
This Emergency Purchase has an expected start date of 04/08/2022 through 07/06/2022 with an Original
Estimated Cost of $926,910.17.
Signed By: Dante Watson, APO
Vendor: CDW-G Notary Date: 4/7/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $926,910.17 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
16 Transportation, Department of File Date: 5/2/2022
Latest Filing - 05/02/2022: FY22, Qtr 4, Item #16
An Actual Total Cost of $708,900.12 was reported in the same filing quarter.
Original Filing – 4/7/2022: FY22, Qtr 4, Item# 16
Illinois Valley Paving was selected to perform the work as they were the only contractor to submit an unofficial
bid. They can respond quickly and have the equipment and experience to do this work.
Other contractors contacted included:
K.E. Vas
Truman Flat
P. H. Broughton
Illinois 125 in Cass County from Virginia to Beardstown has deteriorated quickly after winter operations were
completed with the wild temperature swings. The deterioration has accelerated over the last week due to the
intermittent rain that has inundated the area. Contractor is needed to mill and resurface the intersections of
Illinois Route 125 and US Route 67 and Illinois Route 125 and Arenzville Road in Beardstown where the potholes
are occurring in the driving lanes. The contractor will be milling 1 1/2 inches and replacing with Hot Mix
Asphalt and pavement stripping at these intersections.
This Emergency Purchase has an expected start date of 04/07/2022 through 07/06/2022 with an Original
Estimated Cost of $710,000.00
Signed By: Steven Beran, Dist 6 Operations Engineer
Vendor: Illinois Valley Paving Notary Date: 4/7/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $710,000.00 $708,900.12 $708,900.12 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
17 Elections, State Board of File Date: 4/14/2022
Original Filing – 4/14/2022: FY22, Qtr 4, Item# 17
Democracy Live has more experience deploying and supporting secure, accessible remote balloting solutions
than any other provider in the market. Democracy Live pioneered and deployed the first remote absentee
balloting system in 2008.To date, the Democracy Live OmniBallot system has been reviewed, selected and
deployed in more elections than all other remote accessible balloting solutions combined in the U.S. They widely
regarded as the industry leader for the services they provide. Democracy Live offers the most secure platform as
they are partnered with Amazon AWS,the largest secure cloud provider in the U.S. AWS has been approved by
the Department of Defense, CIA, NSA, FBI and Department of Homeland Security, which no other vendor
offering these services has obtained.
The Board is entering into an Memorandum of Understanding (MOU), in order to forego legal action and comply
with Title II of the Americans with Disabilities Act (ADA).The MOU dictates that the Board make all reasonable
efforts to provide accessible vote by mail to individuals with print disabilities in accordance with Title II of ADA
for the June 28th Primary Election.The target deadline for compliance within the MOU is May 1st. Democracy
Live will be providing the Board with ADA compliant accessible vote by mail
platform for the upcoming Primary Election, which includes: Statewide OmniBallot Accessible Balloting Portal
(including an Accessible Absentee System), Self-Administered outbound voter e-mail, support and training.
This Emergency Purchase has an expected start date of 04/15/2022 through 07/13/2022 with an Original
Estimated Cost of $119,950.00.
Signed By: Bernadette Matthews, Exec Dir
Vendor: Democracy Live Notary Date: 4/14/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $119,950.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
18 Veterans Affairs, Department of File Date: 4/14/2022
Original Filing – 4/14/2022: FY22, Qtr 4, Item# 18
Vendor was able to meet the needs of the facility in a timely manner while being cost efficient.
Temporary staff in the role of cooks while state staff are out on medical leave. Temp staff will assist in
preparing meals for the veteran residents.
This Emergency Purchase has an expected start date of 04/18/2022 through 07/17/2022 with an Original
Estimated Cost of $50,000.00.
Signed By: Amanda Gray, APO
Vendor: All Team Staffing Notary Date: 4/14/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
19 Capital Development Board File Date: 4/20/2022
Original Filing – 4/20/2022: FY22, Qtr 4, Item# 19
The Capital Development Board ("CDB") has been made aware by the Department of Central Management
Services ("CMS") that the roofing membrane at the Watseka Garage has recently detached, and is pulling brick
off from the front of the building, creating a safety hazard for pedestrians and staff. Additionally, the detachment
has now left the decking exposed to the elements, subjecting the building to further damage.
A CDB project to provide, among other things, a new roofing system and structural repairs to the building began
through the selection of an Architect/Engineer under the Qualifications Based Selection process. After a design
was complete, regular bidding processes occurred in July and was re-bid again in November of 2021. However,
due to various bidding matters and escalating costs, the project was never awarded and was to be re-bid again in
October of 2022. Because of the recent damage to the building, CDB and CMS feel that temporary roofing
repairs, to include shoring of the loose bricks on the parapet wall, should be implemented immediately in order to
protect against the threat to public safety and to protect against further loss or damage to the building.
Considering the time frames needed for standard re-bidding and award procedures, the implementation of at least temporary roofing repairs under the existing processes would likely not begin for several months. For this
reason, emergency purchases were necessary to provide temporary roofing and masonry repairs as quickly as
possible until such time the overall roofing replacement project can take place.
On Friday, April 15th, 2022, CDB's project team, including the A/E, A-1 Roofing Co., and A-Masonry Group,
Inc., visited the site to determine necessary repairs. A-1 Roofing Co. placed the roofing membrane back on the
roof, and mechanically fastening it to the roof deck, leaving enough membrane to cover the open parapet wall
cap. A-Masonry Group, Inc. planned to take down the parapet wall to approximately roof deck height to prevent
any additional bricks from falling. A-Masonry Group, Inc. was also to place pole jacks under the lintel of the rear
overhead door.
A-1 Roofing Co. , located in Elk Grove Village IL, was selected to provide temporary roofing repairs as they are
relatively in close proximity to the site, they have the necessary expertise to complete the work, and they could
respond immediately to the request for emergency services.
The scope of work provides for immediate temporary roofing repair work at the Watseka Garage.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement. Services
provided under this procurement should not exceed $100,000.00, which is a place-holder prior to entering into a
Construction Contract, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction, the General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
includes direct labor and supervision, as well as material purchases where the material is installed by the
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
contractor.
This Emergency Purchase has an expected start date of 04/15/2022 through 07/13/2022 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: A-1 Roofing Co. Notary Date: 4/20/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
20 Capital Development Board File Date: 4/20/2022
Original Filing – 4/20/2022: FY22, Qtr 4, Item# 20
The Capital Development Board ("CDB") has been made aware by the Department of Central Management
Services ("CMS") that the roofing membrane at the Watseka Garage has recently detached, and is pulling brick
off from the front of the building, creating a safety hazard for pedestrians and staff. Additionally, the detachment
has now left the decking exposed to the elements, subjecting the building to further damage.
A CDB project to provide, among other things, a new roofing system and structural repairs to the building began
through the selection of an Architect/Engineer under the Qualifications Based Selection process. After a design
was complete, regular bidding processes occurred in July and was re-bid again in November of 2021. However,
due to various bidding matters and escalating costs, the project was never awarded and was to be re-bid again in
October of 2022. Because of the recent damage to the building, CDB and CMS feel that temporary roofing
repairs, to include shoring of the loose bricks on the parapet wall, should be implemented immediately in order to
protect against the threat to public safety and to protect against further loss or damage to the building.
Considering the time frames needed for standard re-bidding and award procedures, the implementation of at least
temporary roofing repairs under the existing processes would likely not begin for several months. For this
reason, emergency purchases were necessary to provide temporary roofing and masonry repairs as quickly as
possible until such time the overall roofing replacement project can take place.
On Friday, April 15th, 2022, CDB's project team, including the A/E, A-1 Roofing Co., and A-Masonry Group,
Inc., visited the site to determine necessary repairs. A-1 Roofing Co., placed the roofing membrane back on the
roof, and mechanically fastening it to the roof deck, leaving enough membrane to cover the open parapet wall
cap. A-Masonry Group, Inc. planned to take down the parapet wall to
approximately roof deck height to prevent any additional bricks from falling. A-Masonry Group, Inc. was also to
place pole jacks under the lintel of the rear overhead door.
A-Masonry Group, Inc., located in Chicago, IL, was selected to provide temporary masonry shoring/repair work
as they are relatively in close proximity to the site, they have the necessary expertise to complete the work, and
they could respond immediately to the request for emergency services.
The scope of work provides for immediate temporary masonry shoring/repair work at the Watseka Garage.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement. Services
provided under this procurement should not exceed $100,000.00, which is a place-holder prior to entering into a
Construction Contract, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction, the General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
includes direct labor and supervision, as well as material purchases where the material is installed by the
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
contractor.
This Emergency Purchase has an expected start date of 04/15/2022 through 07/13/2022 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: A-Masonry Group, Inc. Notary Date: 4/20/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
21 University of Illinois - Urbana-Champaign File Date: 4/23/2022
Original Filing – 4/23/2022: FY22, Qtr 4, Item# 21
On 3/15/22, the exiting 4,200 gallon hot water expansion tank in the Physical Education Building (PEB)
experienced a major leak causing water to come in close contact with an MCC located directly beneath, further
damaging an already deteriorated MCC. Building engineers protected electrical equipment with plastic sheeting
and were able to contain the leak and direct water to a nearby floor drain. The Office of Planning, Sustainability,
and Project Management (PSPM) immediately engaged a retainer design engineer to produce emergency bid-level
pricing. On 4/16/22, the tank experienced a catastrophic failure and flooded the adjacent pool equipment room.
The entire facility, including physical education facilities, classrooms, offices, and teaching labs are without
means for heat and domestic hot water. Repairs and replacement are needed immediately to protect against
further losses and damage to surrounding infrastructure and loss of University programming. The work must be
completed now and cannot wait 5 months for a full design and bidding process.
A general contractor is required for this project given the amount of general conditions and general trade
scope needed. International Quality Contracting (IQC), a WMBE firm, self-performs a higher than average
amount of general trades scope which will lead to more efficient management of schedule and lower costs. They
also have developed a strong working relationship with PSPM on numerous capital projects and will be a JOC in
FY23. IQC is familiar with prime sub contractors that have been engaged during emergencies associated with
this scope; Canino Electric and Anchor Mechanical.
Mechanical: Capping and disconnects of hot water expansion tank and installation of new bladder expansion
tanks; installation of valves for future equipment install; mechanical system accessories and insulation.
Electrical: Installation of new distribution panel (DP), main 480 feeder interception, and transference of
electrical loads off of failed motor control center (MCC) and onto new DP; installation of new combination
motor starter/disconnects for all loads connected to MCC; installation of new lighting and fire alarm system
devices in newly converted electrical closet.
Controls: Relocation of controls cabinets in floor space needed for new bladder tanks; relocation of controls
relays from MCC to new motor starter locations and integration with controllers.
General: All demo scope (mechanical and electrical, in addition to general items); project logistics for ingress
and egress of materials through area wells, exterior fencing and protection/restoration of landscaping; masonry
wall restoration proceeding tank demolition; architectural modification to storage space to convert to an electrical
closet including partition wall construction, door and hardware replacements - the architectural modification is
required now to reconstruct the MCC in compliance with current building codes.
Funding is received thru Academic Facilities Maintenance Fund Assessment (AFMFA)
This Emergency Purchase has an expected start date of 04/25/2022 through 07/24/2022 with an Original
Estimated Cost of $700,000.00.
Signed By: Paul Ellinger, VP
Vendor: International Quality Contracting, Inc. Notary Date: 4/23/2022
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $700,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
22 Innovation & Technology, Department of File Date: 4/28/2022
Original Filing – 4/28/2022: FY22, Qtr 4, Item# 22
Vendor previously implemented and supported DoIT Voice over IP (VoIP) solutions during initial 10 year
contract term and additional 2
year window involving extensions and emergency request. DoIT has previously
been able to successfully negotiate contracts with this
vendor and the existing contract terms will be used for
the Emergency period. Contract negotiations with a new vendor could take
several weeks creating significant
risk and exposure during negotiations. The administrative review process has previously been
completed with
this vendor, including financial discloser and BEP utilization plan. Bringing in a new vendor for such a large and
complicated implementation would take months as the configuration and design for contact center and voice
routing are very complex.
In addition the agency needs to maintain a secure system which requires regular
software patching which if improperly performed
could generate significant service disruptions affecting ISP,
DCFS, DHS, DES, DPH, HFS and many other agencies.
The system currently supports 40,000+ phones, 350 Video Conferencing Systems and multiple Contact Centers
(26), some operating
24/7/365 and supporting critical Public Safety services provided by the State of Illinois.
The existing contract supports Cisco Webex
Conferencing as well which provides the State of Illinois a
powerful service to conduct real-time meetings, webinars and events on line.
In addition to the previously
mentioned services the contract enables texting service which are being used by several agencies which
include
IDPH, IDES and IDHS COVID-19 public notifications.
This Emergency Purchase has an expected start date of 04/28/2022 through 07/26/2022 with an Original
Estimated Cost of $12,000,000.00.
Signed By: Dante Watson, APO
Vendor: Presideo Notary Date: 4/28/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $12,000,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
23 Capital Development Board File Date: 5/2/2022
Original Filing – 5/2/2022: FY22, Qtr 4, Item# 23
The Capital Development Board ("CDB") has been made aware by the Department of Human Services ("DHS")
that the chiller that provides air conditioning for the Forensic Treatment Center at Elgin Mental Health Center is
no longer in operation. This building is the hospital for approximately 210 patients who are there by court order
because they were found to be criminally insane or unfit to stand trial. DHS has no other secure buildings in the
State to move these individuals.
A CDB project to provide a temporary chiller and replace the failed chiller began through the selection of an
Architect/Engineer under the Qualifications Based Selection process. After the design was complete, regular
bidding processes occurred in November and December of 2021. However, due to various bidding deficiencies,
the project was never awarded and is to be re-bid. The project has yet to re-bid and CDB and DHS feel that
temporary cooling measures need to be implemented prior to summer conditions.
Considering the time frames needed for standard re-bidding and award procedures, the implementation of at
least temporary cooling measures under the existing processes would likely not begin for several months. For
this reason, an emergency purchase is necessary to provide a temporary chiller as quickly as possible in order to
provide air conditioning to the Forensic Treatment Center until such
time the overall project can take place.
Ideal Heating Company, located in Chicago, IL, was selected to provide a temporary chiller because they are
relatively in close proximity to the site, they have the necessary expertise to complete the work, and they can
respond immediately to the request for emergency services. Several firms that provided bids for the overall
project to replace the chiller were asked to provide quotes for this emergency temporary chiller work. Ideal
Heating Company provided the lowest quote that met the recommendations provided by the Architect/ Engineer
of records based on site conditions and facility needs.
The scope of work provides for the installation of a 500-ton air-cooled temporary chiller, and all necessary
ancillary equipment and maintenance, at Elgin Mental Health Center's Forensic Building through November 1,
2022.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement. Services
provided under this procurement should not exceed $205,555.00, which is a place-holder prior to entering into a
Construction Contract, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction, the General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
includes direct labor and supervision, as well as material purchases where the material is installed by the
contractor.
Additionally, Governor Pritzker has issued Executive Order 2022-11 (and subsequent Executive Orders)
containing additional mitigations to address the COVID-19 pandemic. This includes an indoor mask requirement
and vaccinations for those working at Illinois Department of Human Services facilities. These requirements apply
to this project. Valid religious and medical exemptions to the vaccine can apply.
This Emergency Purchase has an expected start date of 05/02/2022 through 07/30/2022 with an Original
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
Estimated Cost of $205,555.00.
Signed By: Chris Miles, Exec II
Vendor: Ideal Heating Co Notary Date: 5/2/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $205,555.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
24 Capital Development Board File Date: 5/4/2022
Original Filing – 5/4/2022: FY22, Qtr 4, Item# 24
The Capital Development Board ("CDB") has been made aware by Central Management Services ("CMS") that
the chiller that provides air conditioning for the Peoria Regional Office Building has failed and is no longer in
operation. The chiller is over 25 years old and is now beyond it's useful life. CMS has attempted procuring the
services of a local contractor to provide heat exchangers in order to repair the chiller. However, due to long lead
times on material,the heat exchangers are not available until at least June 2022.
A CDB project to, among other things, replace the chiller has been requested but not funded to date. Therefore,
CDB and CMS feel that temporary cooling measures need to be implemented prior to summer conditions.
This project began through the emergency selection of an Architect/Engineer ("A/E");this exempts the selection
from a 14-day solicitation required through Qualifications-Based Selection ("QBS"). Considering the time frames
needed for the selection,negotiation and execution of an A/E contract followed by bidding and award procedures,
an assessment, design services and the implementation of temporary cooling measures under the existing
processes would likely not begin for several months. For this reason, an emergency purchase is necessary to
provide a temporary chiller as quickly as possible in order to provide air conditioning to the Peoria Regional
Office Building until such time a project to repair or replace the chiller can take place.
Keith Engineering Design,Inc.,located in Peoria,IL, was selected because they are relatively in close proximity to
the site,they have the expertise and experience to complete the work, and they can respond immediately to this
request for emergency services.
The scope of work provides for an assessment and design services if needed to install a properly sized
temporary chiller, and all necessary ancillary equipment, at Central Management Services' Peoria Regional Office
Building through November 1, 2022.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this
procurement should not exceed $100,000.00, which is a place-holder prior to the negotiation of a Professional
Services Agreement, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction,the General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
includes direct labor and supervision, as well as material purchases where the material is installed by the
contractor.
This Emergency Purchase has an expected start date of 05/04/2022 through 08/01/2022 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Keith Engineering Design, Inc. Notary Date: 5/4/2022
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
25 Corrections, Department of File Date: 5/4/2022
Original Filing – 5/4/2022: FY22, Qtr 4, Item# 25
The Vendor is able to provide needed commissary items to the Illinois Department of Corrections for its
Individual in Custody and Correctional Facility Employees.
The Vendor will provide approved commissary items that will allow for the continued sales of food, clothing,
health/beauty, sundries and electronics to individuals in custody and Correctional Facility Employees.
This Emergency Purchase has an expected start date of 05/05/2022 through 08/03/2022 with an Original
Estimated Cost of $6,000,000.00.
This is a zero dollar contract, the State does not fund the expenses.
Signed By: Jacenta Wilson, APO
Vendor: E Ford Commissary Inc Notary Date: 5/4/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $6,000,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
26 Corrections, Department of File Date: 5/4/2022
Original Filing – 5/4/2022: FY22, Qtr 4, Item# 26
The Vendor is able to provide needed commissary items to the Illinois Department of Corrections for its
Individual in Custody and Correctional Facility Employees.
The Vendor will provide approved commissary items that will allow for the continued sales of food, clothing,
health/beauty, sundries and electronics to individuals in custody and Correctional Facility Employees.
This is a zero dollar contract, the State does not fund the expenses.
This Emergency Purchase has an expected start date of 05/05/2022 through 08/03/2022 with an Original
Estimated Cost of $6,000,000.00.
Signed By: Jacenta Wilson, APO
Vendor: Performance Group dba Vistar Notary Date: 5/4/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $6,000,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
27 Corrections, Department of File Date: 5/4/2022
Original Filing – 5/4/2022: FY22, Qtr 4, Item# 27
The Vendor is able to provide needed commissary items to the Illinois Department of Corrections for its
Individual in Custody and Correctional Facility Employees.
The Vendor will provide approved commissary items that will allow for the continued sales of food, clothing,
health/beauty, sundries and electronics to individuals in custody and Correctional Facility Employees.
This is a zero dollar contract, the State does not fund the expenses.
This Emergency Purchase has an expected start date of 05/05/2022 through 08/03/2022 with an Original
Estimated Cost of $6,000,000.00.
Signed By: Jacenta Wilson, APO
Vendor: Union Supply Group Notary Date: 5/4/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $6,000,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
28 Corrections, Department of File Date: 5/4/2022
Original Filing – 5/4/2022: FY22, Qtr 4, Item# 28
The Vendor is able to provide needed commissary items to the Illinois Department of Corrections for its
Individual in Custody and Correctional Facility Employees.
The Vendor will provide approved commissary items that will allow for the continued sales of food, clothing,
health/beauty, sundries and electronics to individuals in custody and Correctional Facility Employees.
This is a zero dollar contract, the State does not fund the expenses.
This Emergency Purchase has an expected start date of 05/05/2022 through 08/03/2022 with an Original
Estimated Cost of $6,000,000.00.
Signed By: Jacenta Wilson, APO
Vendor: Walkenhorst's Notary Date: 5/4/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $6,000,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
29 Corrections, Department of File Date: 5/4/2022
Original Filing – 5/4/2022: FY22, Qtr 4, Item# 29
The Vendor is able to provide needed commissary items to the Illinois Department of Corrections for its
Individual in Custody and Correctional Facility Employees.
The Vendor will provide approved commissary items that will allow for the continued sales of food, clothing,
health/beauty, sundries and electronics to individuals in custody and Correctional Facility Employees.
This is a zero dollar contract, the State does not fund the expenses.
This Emergency Purchase has an expected start date of 05/05/2022 through 08/03/2022 with an Original
Estimated Cost of $6,000,000.00.
Signed By: Jacenta Wilson, APO
Vendor: Keefe Group Notary Date: 5/4/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $6,000,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
30 Southern Illinois University File Date: 5/6/2022
Original Filing – 5/6/2022: FY22, Qtr 4, Item# 30
SIUE Facilities Management is in dire need of new service trucks. At this time vehicles are generally unattainable,
or are outrageously marked up in price. The SIUE transportation department has been diligently working to find
vehicles that meet the department's budgetary requirements and are available for immediate purchase. These 2
service vehicles are available to government purchasers, meet pricing, and meet specifications.
2 - 2022 Dodge RAM 2500 with Service Body option.
Funding is received thru the Service Department Funds.
This Emergency Purchase has an expected start date of 05/06/2022 through 08/06/2022 with an Original
Estimated Cost of $132,588.00.
Signed By: Matt Brown, Dir of Purchases
Vendor: King City Chrysler Center Notary Date: 5/6/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $132,588.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
31 Transportation, Department of File Date: 5/6/2022
Original Filing – 5/6/2022: FY22, Qtr 4, Item# 31
A list of potential roofing vendors was pulled from the Illinois Procurement Gateway. Registered vendors
identified in the IPG as “Small Business Set Aside” were contacted in order of their proximity to the project site.
The first two vendors called did not answer and did not call back until the emergency process had already been
initiated with the third vendor. The third vendor that was contacted answered the phone and scheduled a time to
visit the building the next day. While onsite reviewing the roof conditions, they were able to temporarily patch the
roof so that the building could be re-opened. They prepared and submitted a proposal for the permanent roof
repair work within two days of visiting the building and have committed to starting the work the week of May
23rd. The decision was made to move forward with their proposal.
Remove the existing failed roof and insulation down to the existing metal deck and dispose of debris. -
Install 2
layers of 2” Polyisocyanurate roof insulation with an approximate “R” value of 22. .
Install 1 additional layer of 1-
1/2” Polyisocyanurate roof insulation with an approximate “R” value of 8.5 and mechanically fastened to the
existing metal deck.
Total approximate “R” Value of 31.3 will bring the roof up to current building code.
Raise
existing roof penetrations (gas piping, plumbing vents, exhaust fans, roof hatch and RTU’s) to accommodate
manufacture flashing requirements.
Install Crickets between the roof drains to aid in sloping water to the roof
drains.
Install a Firestone .060 Black EPDM fully adhered roofing system per Firestone specifications.
Remove
and re-install the existing gas piping as required for roof installation.
Raise the existing gas piping as required.
Install new gas piping supportsrequired.
Remove and re-install the existing sheet metal coping.
Re-work the
existing counter flashings at the roof top units as required.
Furnish to the owner a 20 year Firestone roof
warranty
Reasonable access to the job site will be required.
Any deteriorated roof decking and or wood
blocking found will be replaced on a time and material basis.
If rooftop drains need to be modified to
accommodate additional roof height, which would be done on a time and material basis.
This Emergency Purchase has an expected start date of 05/05/2022 through 08/02/2022 with an Original
Estimated Cost of $112,380.00.
Signed By: Aundra Williams, APO
Vendor: Industrial Services of Illinois, Inc Notary Date: 5/6/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $112,380.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
32 Capital Development Board File Date: 5/10/2022
Original Filing – 5/10/2022: FY22, Qtr 4, Item# 32
The Capital Development Board ("CDB") was made aware by the Department of Corrections ("DOC") that there
are serious structural concerns at the Menard Correctional Center Vegetable House,to include corrosion and
failure of several steel columns causing buckling and/or compression of the columns, sagging and building
separation on the second floor of the building, and differential settlement of the floor slab.
The Vegetable House stores the daily supply of milk, produce, and juice.The second floor of that building
houses the pharmacy and central supply.The pharmacy has special parameters due to DEA regulations and
access to pharmaceuticals and narcotics. The central supply also stores everyday medical supplies that are
needed on a daily basis.
In response, on April 26,2022 CDB Professional Services conducted a site visit to investigate. This site visit
included field observations of all the accessible structural systems in this building. Based on the findings,it is
evident that there is differential settlement of the floor slab, and a failure of a steel column at the bottom of the
first floor. The latter finding is a serious safety concern, and there should be no further occupancy of this
building until remedial measures have been implemented, which have been designed by a qualified structural
engineer.
Due to the above, DOC has requested that CDB procure the services of an Architect/Engineer under an
emergency declaration to provide an assessment, recommendations, and potentially immediate design services to
prevent further deterioration and/or a catastrophic collapse of the building.
This project began through the emergency selection of an Architect/Engineer ("A/E");this exempts the selection
from a 14-day solicitation required through Qualifications-Based Selection ("QBS"). Considering the time frames
needed for the selection,negotiation and execution of an A/E contract, an assessment,recommendations and
potential design services related to the structural integrity of the building under the existing processes would
likely not begin for several months.
For this reason, emergency purchases are necessary to assess the Vegetable House as quickly as possible to
protect against the threat to public health and safety, and to prevent or minimize serious disruption in critical
State services,and to prevent further loss or deterioration to the building.
Oates Associates,Inc.,located in Collinsville,IL, was selected to provide an assessment because they have the
capabilities and resources needed to complete the work,they have prior experience working at the facility, they
are located in close proximity to the site, and theycan respond immediately to the request for emergency
services.
The Scope of work provides for a structural assessment, to include recommendations for repairs and cost
estimates, at Menard Correctional Center's Vegetable House.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this
procurement should not exceed $100,000.00, which is a place-holder prior to the negotiation of a Professional
Services Agreement, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35,all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction,the General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
includes direct labor and supervision, as well as material purchases where the material is installed by the
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
contractor.
Additionally,Governor Pritzker has issued Executive Order 2022-11 (and subsequent Executive Orders)
containing additional mitigations to address the COVID-19 pandemic. This includes an indoor mask requirement
and vaccinations for those working at Illinois Department of Corrections (IDOC) facilities. These requirements
apply to this project.
This Emergency Purchase has an expected start date of 05/10/2022 through 08/07/2022 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Oates Assoc.,Inc. Notary Date: 5/10/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
33 Capital Development Board File Date: 5/10/2022
Original Filing – 5/10/2022: FY22, Qtr 4, Item# 33
The Department of Corrections has notified the Capital Development Board that Shawnee Correctional Center's
Armory slider door control panel and intercom system have failed and are no longer functioning properly.The
system, built in 1984, needs to be replaced as soon as possible due to safety and security concerns. The slider
interlocks are no longer functioning which allows the doors to be open at the same time creating a security
concern because they are only supposed to open one at time.The entry door into the Armory can be open when
one or both sliders are open causing the potential for a major security breach. In addition,the doors can also be
made to switch direction in mid operation causing damage to the equipment and causing a crushing hazard if
someone is in the doorway. One staff member has already received injuries from having one of these doors
closed on them. Another major concern is that visitors also pass through these doorways to get to the visiting
room.This a concern for not only adult visitors but for children as well. Also,the intercom system is integrated
into the control panel and no longer works.The intercom system operates speakers at the entry and exit
vestibules allowing communication between Armory staff and anyone entering and exiting the building. The loss
of the intercom disrupts operational flow and increases security concerns by not allowing proper
communications at these locations.
The Department of Corrections has attempted repairs, including a request to receive bids from contractors
based on a written scope of work. No bids were received.
Therefore, the Department of Corrections has requested that CDB declare an emergency to assist with the
repairs and/or replacement work for the Armory slider door control panel and intercom system. This project
began through the emergency selection of an Architect/Engineer ("A/E");this exempts the selection from a 14-
day solicitation required through Qualifications-Based Selection ("QBS"). Considering the time frames needed for
the selection,negotiation and execution of an A/E contract followed by bidding and
award procedures, an assessment, design and repairs/replacement of the slider door control panel and intercom
system under the existing processes would likely not begin for several months.
For this reason, emergency purchases are necessary to design and repair/replace the system as quickly as
possible in order to protect against the threat to public health and safety,and to prevent or minimize serious
disruption in critical State services.
Brown Electric,Inc.,located in Goreville,IL, was selected because they are relatively in close proximity to the
site,they have the expertise and experience to complete the work, and they can respond immediately to this
request for emergency services.
The scope of work provides for constTuctloh services for a new door"control panel with intercom controls, all
new wiring,intercom speakers with security covers and hardware, and new conduit where required which
services vestibules 115 and 133 from the Armory control panel, and the Armory control panel that operates
vestibule doors 115B and 133B, sallyport sliders 121A and 121B, and Armory entry/exit door 122 at Shawnee
Correctional Center as directed and specified by the Architect/Engineer of record and approved by CDB.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any
design documents provided by the Architect/Engineer of record. Services provided under this procurement
should not exceed $100,000.00, prior to entering into a Construction Contract, without prior authorization from
the Capital Development Board in consultation with the Chief Procurement Office. Final Actual Costs will be
reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35,all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
Construction,the General Contractor shall perform no less than 20% of work with its own staff. Each other
trade shall perform no less than 40% of work with its own staff. Work with own staff includes direct labor and
supervision, as well as material purchases where the material is installed by the contractor.
Additionally,Governor Pritzker has issued Executive Order 2022-11 (and subsequent Executive Orders)
containing additional mitigations to address the COVID-19 pandemic. This includes an indoor mask requirement
and vaccinations for those working at Illinois Department of Corrections (IDOC) facilities. These requirements
apply to this project.
This Emergency Purchase has an expected start date of 05/10/2022 through 08/07/2022 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Brown Electric Notary Date: 5/9/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
34 Capital Development Board File Date: 5/10/2022
Original Filing – 5/10/2022: FY22, Qtr 4, Item# 34
The Department of Corrections has notified the Capital Development Board that Shawnee Correctional Center's
Armory slider door control panel and intercom system have failed and are no longer functioning properly.The
system, built in 1984, needs to be replaced as soon as possible due to safety and security concerns. The slider
interlocks are no longer functioning which allows the doors to be open at the same time creating a security
concern because they are only supposed to open one at time.The entry door into the Armory can be open when
one or both sliders are open causing the potential for a major security breach. In addition,the doors can also be
made to switch direction in mid operation causing damage to the equipment and causing a crushing hazard if
someone is in the doorway. One staff member has already received injuries from having one of these doors
closed on them. Another major concern is that visitors also pass through these doorways to get to the visiting
room.This a concern for not only adult visitors but for children as well. Also,the intercom system is integrated
into the control panel and no longer works.The intercom system operates speakers at the entry and exit
vestibules allowing communication between Armory staff and anyone entering and exiting the building. The loss
of the intercom disrupts operational flow and increases security concerns by not allowing proper
communications at these locations.
The Department of Corrections has attempted repairs, including a request to receive bids from contractors
based on a written scope of work. No bids were received.
Therefore, the Department of Corrections has requested that CDB declare an emergency to assist with the
repairs and/or replacement work for the Armory slider door control panel and intercom system. This project
began through the emergency selection of an Architect/Engineer ("A/E");this exempts the selection from a 14-
day solicitation required through Qualifications-Based Selection ("QBS"). Considering the time frames needed for
the selection,negotiation and execution of an A/E contract followed by bidding and
award procedures, an assessment, design and repairs/replacement of the slider door control panel and intercom
system under the existing processes would likely not begin for several months.
For this reason, emergency purchases are necessary to design and repair/replace the system as quickly as
possible in order to protect against the threat to public health and safety,and to prevent or minimize serious
disruption in critical State services.
Woolpert Architecture, LLC,located in Fairview Heights,IL, was selected because they are relatively in close
proximity to the site, they have the expertise and experience to complete the work, and they can respond
immediately to this request for emergency services.
The scope of work provides for design services for a new door control panel with intercom controls, all new
wiring, intercom speakers with security covers and hardware,and new conduit where required which services
vestibules 115 and 133 from the Armory control panel, and the Armory control panel that operates vestibule
doors 115B and 133B, sallyport sliders 121A and 121B, and Armory entry/ exit door 122 at Shawnee
Correctional Center.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this
procurement should not exceed $100,000.00, which is a place-holder prior to the negotiation of a Professional
Services Agreement, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35,all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
Construction,the General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
includes direct labor and supervision, as well as material purchases where the material is installed by the
contractor.
Additionally,Governor Pritzker has issued Executive Order 2022-11 (and subsequent Executive Orders)
containing additional mitigations to address the COVID-19 pandemic. This includes an indoor mask requirement
and vaccinations for those working at Illinois Department of Corrections (IDOC) facilities. These requirements
apply to this project.
This Emergency Purchase has an expected start date of 05/10/2022 through 08/07/2022 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Woolpert Architecture, LLC Notary Date: 5/10/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
35 Healthcare and Family Services File Date: 1/19/2021
Latest Filing - 01/19/2022: FY22, Qtr 4. Item #35
An Actual Total Cost of $331,839.00 was reported in the same filing quarter.
Second Filing - 09/02/2021: FY22, Qtr 4, Item #35
An Emergency Purchase Extension was received on September 2, 2021 requesting an extension for dates
starting 10/22/2021 to 12/31/2021. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 5/26/2021: FY22, Qtr 4, Item# 35
The Office of General Counsel (OGC) contacted three different companies that could possibly supply these
services. The Vendor was chosen because it was the only Vendor that offered a three-bureau credit monitoring
package at a fixed price. The fixed price is needed to control costs. And we need increased speed in reviewing
all three bureaus given the length of time that has transpired since the breach event as well as due to the sensitive
nature of the information involved. Additionally, the Vendor's offer was the most cost effective.
The Vendor will provide credit monitoring services for a subset of Medicaid providers affected by a recent data
breach involving personally identifiable information (PII). The contract will also include administrative services
related to the credit monitoring such as mail notification services, call center support and address verification
services. HFS will purchase a one-year credit monitoring subscription for each affected Medicaid Provider.
This Emergency Purchase has an expected start date of 06/01/2021 through 08/29/2021 with an Original
Estimated Cost of $342,200.00.
Signed By: Lynette Schafer, APO
Vendor: Equifax Consumer Services Notary Date: 5/26/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $342,200.00 $331,839.00 $331,839.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
36 Capital Development Board File Date: 5/11/2022
Original Filing – 5/11/2022: FY22, Qtr 4, Item# 36
The Capital Development Board ("CDB") has been made aware by Central Management Services ("CMS") that
the chiller that provides air conditioning for the Peoria Regional Office Building has failed and is no longer in
operation. The chiller is over 25 years old and is now beyond it's useful life. CMS has attempted procuring the
services of a local contractor to provide heat exchangers in order to repair the chiller. However, due to long lead
times on material,the heat exchangers are not available until at least June 2022.
A CDB project to, among other things, replace the chiller has been requested but not funded to date. Therefore,
CDB and CMS feel that temporary cooling measures need to be implemented prior to summer conditions.
This project began through the emergency selection of an Architect/Engineer ("A/E");this exempts the selection
from a 14-day solicitation required through Qualifications-Based Selection ("QBS"). Considering the time frames
needed for the selection,negotiation and execution of an A/E contract followed by bidding and award procedures,
an assessment,design services and the implementation of temporary cooling measures under the existing
processes would likely not begin for several months. For this reason,emergency purchases are necessary to
provide a temporary chiller as quickly as possible in order to provide air conditioning to the Peoria Regional
Office Building until such time a project to repair or replace the chiller can take place.
Commercial Mechanical,Inc.,located in Dunlap,IL, was selected to provide a temporary chiller because they are
relatively in close proximity to the site, they have the necessary expertise to complete the work,and they can
respond immediately to the request for emergency services.
The scope of work provides for the rental,installation, and eventual removal of a properly sized temporary
chiller,to include all necessary ancillary equipment and maintenance, at Central Management Services' Peoria
Regional Office Building through November 1, 2022 as directed by the Architect/Engineer of record.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement.
Services provided under this procurement should not exceed $150,000.00,which is a place-holder prior to
entering into a Construction Contract,without prior authorization from the Capital Development Board in
consultation with the Chief Procurement Office. Final Actual Costs will be reported upon project completion and
project close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction,the General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
includes direct labor and supervision, as well as material purchases where the material is installed by the
contractor.
This Emergency Purchase has an expected start date of 05/11/2022 through 08/08/2022 with an Original
Estimated Cost of $150,000.00.
Signed By: Chris Miles, Exec II
Vendor: Commercial Mechanical, Inc. Notary Date: 5/11/2022
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $150,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
37 Natural Resources, Department of File Date: 5/12/2022
Original Filing – 5/12/2022: FY22, Qtr 4, Item# 37
The Agency will proceed with M.E. Bock,Inc. as they have forty (40) years of experience and are already
intimately familiar with the walkin coolers and freezer that have failed. M.E. Bock,Inc. has already investigated
the failed coolers and freezer and have inspected the required connections and repairs,developed replacement
criteria, estimates, and installation processes as part of their diagnosis. M.E. Bock,Inc. is located in close
proximity to the site (Grayslake,IL) and best suited to quickly remedy this emergency.
The Illinois Department of Natural Resources (DNR) requires emergency services at the Adeline Jay Geo-Karis
Illinois Beach State Park (Illinois Beach) located in Zion,Illinois (Lake County).The DNR is working with
ExplorUS (Concessionaire)- recently awarded a long-term concession contract at Illinois Beach- to open the
Illinois Beach Resort & Conference Center this Summer (Resort).The following items
will require immediate removal and replacement for the Resort to open:
Immediate expenditure is necessary for replacement of two (2) walk-in coolers and one (1) walk-in freezer at
the Illinois Beach Resort & Conference Center.This equipment is critical to the operation of the restaurant and
the Resort can not be opened without the equipment in operation. Being unable to open the Resort will threaten a
long-term concession contract- collection of substantial State revenues.
As work was underway to open the Illinois Beach Resort, the kitchen's walk-in produce cooler, walk-in dairy
cooler, and walk-in meat walk w/ connecting freezer were found to have failed.These pieces of equipment
having surpassed their life expectancy and spending an entire year idle while the resort was closed due to flood
damage have resulted in the equipment's failure. Repairs would not be guaranteed to serve the conessionaire's
long-term need for the equipment, parts are no longer available, and costs would be comparable to removing the
equipment and installing new. The two (2) coolers and freezer are critical to maintaining acceptable temperature
ranges for food and are required for the Concessionaire to open on-schedule this summer.Time is of the essence
to complete removal and replacement of the failed equipment.
The Agency will require that existing walk-in produce cooler, walk-in dairy cooler, and walk-in freezer be
removed and replaced.This work will include demolition & removal of the existing coolers & freezer, repairs &
modifications to the floors,replacement of track mounting, removal & replacement of insulation, connection to
existing evaporators coils,and installation new coolers and freezer. Additional electrical connections (feeds to
accommodate the new equipment), sprinkler modifications, and repairs to the condensing units may be required
for the coolers and freezers (but will be an unknown until the equipment is demolished and removed);this work
will also be included in the emergency project.
This Emergency Purchase has an expected start date of 05/12/2022 through 08/05/2022 with an Original
Estimated Cost of $165,000.00.
Signed By: Dale Brockamp, Acting Office Director
Vendor: M E Bock Inc. Notary Date: 5/12/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $165,000.00 $0.00 $0.00 22 4
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
38 Natural Resources, Department of File Date: 5/12/2022
Original Filing – 5/12/2022: FY22, Qtr 4, Item# 38
The Agency would like to proceed with JB Glass, as they have forty (40) years of experience and are already
intimately familiar with the windows that have failed. JB Glass has already investigated the failed windows have
inspected adjacent walls and dry wall, developed replacement criteria, estimates, and installation processes as
part of their diagnosis. JB Glass is located in close proximity to the site
(Waukegan, IL) and best suited to quickly remedy this emergency.
The Illinois Department of Natural Resources (DNR) requires emergency services at the Adeline Jay Geo-Karis
Illinois Beach State Park (Illinois Beach) located in Zion,Illinois (Lake County).The DNR is working with Illinois
Beach Hotel LLC (Concessionaire)- recently awarded a long-term concession contract at Illinois Beach- to open
the Illinois Beach Resort & Conference Center this Summer (Resort).
The following items will require immediate removal and replacement for the Resort to open:
Eighty-five (85) windows throughout the resort- the majority in Resort guest rooms- have failed. Water has
infiltrated the failed windows to the point where algae grows between the panes and water infiltrating the
windows causing unsightly condensation (completely ruining views of Lake Michigan for which the rooms are
marketed) and in some cases water has permeated drywall and mold is growing behind buckling wallpaper.The
Concessionaire reports that these rooms can not be reserved for full value- some of
the worst rooms can not be reserved at all.Time is of the essence to complete removal and replacement of the
failed windows.
The eighty-five failed windows are allowing water to infiltrate the panes again threatening the concession
contract since these rooms can not be reserved at full value or used at all in the worst cases);if the
Concessionaire withdraws from the Contract, we risk collection of substantial State revenues. The failed
windows have allowed water to infiltrate into adjacent drywall; every time it rains, water infiltration does more
damage to State property. Lastly,the water infiltration also poses a threat to public health and safety as mold is
beginning to grow in the drywall.
The Agency will require that existing windows and damaged dry wall be removed and replaced. This work will
include demolition and removal of the existing windows and dry wall, repairs and modifications to the dry wall as
necessary, and installation of new windows.
This Emergency Purchase has an expected start date of 05/12/2022 through 08/05/2022 with an Original
Estimated Cost of $75,000.00.
Signed By: Dale Brockamp, Acting Office Director
Vendor: J B Windows & Doors (JB Glass) Notary Date: 5/12/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $75,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
39 Innovation & Technology, Department of File Date: 5/18/2022
Original Filing – 5/18//2022: FY22, Qtr 4, Item# 39
Motorola is the current vendor for the MC Starcom21 compatible subscriber radio equipment contract .
Motorola was originally selected through competitive bid process. Motorola previously supported DoIT during
initial 5 years contract term, there are no renewals. DoIT has previously been able to successfully negotiate
contracts with this vendor and the existing contract terms will be used for the Emergency period. Contract
negotiations with a new vendor could take several weeks creating significant risk and exposure during
negotiations. The administrative review process has previously been completed with this vendor, including
financial discloser and BEP utilization plan. Bringing in a new vendor for such a large and complicated
implementation would take months as the configuration.
Motorola supplies equipment to the state of Illinois entities utilizing Starcom21 radio network communication via
radio mobile and portable radios, emergency dispatch consoles. The equipment purchased from this contract is
invaluable to the support of Illinois Law enforcement agencies State, Local and County. This equipment also
supports emergency communication with the equipment purchased on this contract. There is an IFB request to
replace this contract in legal final review and with the timeline of IFB review and posting we are uncertain it will
be completed in time so we are requesting an emergency 90 day to cover while the IFB is posting and awarded.
This Emergency JPMC contract will be available for use by all governmental units or qualified not-for-profits.
This Emergency Purchase has an expected start date of 06/01/2022 through 08/29/2022 with an Original
Estimated cost of $2,000,000.00.
Signed By: Matthew Lehman, IT Strategic Sourcing Manager
Vendor: Motorola Solutions Incorp. Notary Date: 5/18/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $2,000,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
40 Capital Development Board File Date: 5/20/2022
Original Filing – 5/20/2022: FY22, Qtr 4, Item# 40
The Capital Development Board (“CDB”) was made aware by the Department of Corrections (“DOC”) that there
are serious structural concerns at the Menard Correctional Center Vegetable House, to include corrosion and
failure of several steel columns causing buckling and/or compression of the columns, sagging and building
separation on the second floor of the building, and differential settlement of
the floor slab.
The Vegetable House stores the daily supply of milk, produce, and juice. The second floor of that building
houses the pharmacy and central supply. The pharmacy has special parameters due to DEA regulations and
access to pharmaceuticals and narcotics. The central supply also stores everyday medical supplies that are
needed on a daily basis.
In response, CDB Professional Services conducted a site visit to investigate. This site visit included field
observations of all the accessible structural systems in this building. Based on the findings, it is evident that there
is differential settlement of the floor slab, and a failure of a steel column at the bottom of the first floor. The
latter finding is a serious safety concern, and there should be no further occupancy of this building until remedial
measures have been implemented, which have been designed by a qualified structural engineer.
Due to the above, DOC has requested that CDB procure the services of an Architect/Engineer under an
emergency declaration to provide an assessment, recommendations, and potentially immediate design services to
prevent further deterioration and/or a catastrophic collapse of the building.
This project began through the emergency selection of an Architect/Engineer (“A/E”); this exempts the selection
from a 14-day solicitation required through Qualifications-Based Selection (“QBS”). Considering the time frames
needed for the selection, negotiation and execution of an A/E contract, an assessment, recommendations and
potential design services related to the structural integrity of the building under the existing processes would
likely not begin for several months.
For this reason, emergency purchases are necessary to assess the Vegetable House as quickly as possible to
protect against the threat to public health and safety, and to prevent or minimize serious disruption in critical
State services, and to prevent further loss or deterioration to the building.
The Architect/Engineer of record visited the site on May 17, 2022 to inspected the interior and exterior of the
building on both floors. The facility was aware of the areas of concern and had been monitoring changes in the
structure. The building is moving significantly in a short period of time. The 2nd floor is designed for a 125
pounds per square foot ("PSF") live load, but the loading is most likely closer to 150 psf due to large bookcases
filled with papers/files. Although the building is unoccupied, staff still enters to move items stored on the 2nd
floor to clear the space out. Existing drawings of the building show the 2nd floor and roof framing is not
positively connected to the exterior walls. Due to the severity of the structural steel and masonry deterioration
and the lack of lateral support of the walls, the Architect/Engineer recommends immediate temporary shoring of
the 2nd floor of the building prior to removal of storage items. A full
assessment of the structural integrity of the building is forthcoming.
H & N Construction, Inc., located in Steeleville, IL, was selected to provide shoring for the 2nd floor as they
have the capabilities and resources needed to complete the work, they are located in close proximity to the site,
and they can respond immediately to the request for emergency services.
The scope of work provides for shoring of the 2nd floor of the Vegetable House as directed by the
Architect/Engineer of record. Additional shoring work may be required, subject to CDB and CPO approval.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any
design documents provided by the Architect/Engineer of record. Services provided under this procurement
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
should not exceed $100,000.00, prior to entering into a Construction Contract, without prior authorization from
the Capital Development Board in consultation with the Chief Procurement Office. Final Actual Costs will be
reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction, the General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
includes direct labor and supervision, as well as material purchases where the material is installed by the
contractor.
Additionally, Governor Pritzker has issued Executive Order 2022-12 containing additional mitigations to address
the COVID-19 pandemic. This includes an indoor mask requirement and vaccinations for those working at
Illinois Department of Corrections (IDOC) facilities. These requirements apply to this project.
This Emergency Purchase has an expected start date of 05/20/2022 through 08/17/2022 with an Original
Estimated Cost of $100,000.00.
Signed By: chris Miles, Exec II
Vendor: H & N Construction, Inc. Notary Date: 5/20/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
41 Capital Development Board File Date: 6/22/2022
Latest Filing - 06/22/2022: FY22, Qtr 4, Item# 41
An Actual Total Cost of $61,342.42 was reported in the same filing quarter.
Original Filing – 5/23/2022: FY22, Qtr 4, Item# 41
The Capital Development Board ("CDB") has been made aware by staff at the Philip J. Rock Center ("PRC") and
School that a section of sewer piping has backed up, causing the inability to use two student bathrooms, a
shower for male students, and a triple compartment sink in the lower level kitchen. The PRC and residential
School provides services to individuals who are deaf-blind. The failure of the sewer piping is affecting the
students who reside at the facility as well as the daily operations of the kitchen staff.
A CDB project (759-011-007) to build a new building and demolish the existing building began through the
selection of an Architect/Engineer under the Qualifications Based Selection process. Design work continues and
bidding is not scheduled to occur until sometime in April of 2023.
CDB procured the services of Chas. F. Bruckner & Sons, Inc. ("Bruckner") under a direct bill procedure to
attempt clearing any obstruction in the sewer piping, after attempts by the facility were made through the use of
a local contractor. Bruckner assessed the piping by jetting, rodding, and televising the existing sewer in an effort
to see what was happening below grade and determined that the piping has failed in at least one location.
Therefore, additional efforts are needed to quickly repair the sewer line, which will require the abatement of the
existing floor tile, saw cutting and removal of the existing concrete floor, and hand excavation of the existing
plumbing system before piping repairs can be made. The system will continue to back up until the repair is made.
Considering the time frames needed for standard design, bidding and award procedures, the replacement of the
failed section of sewer piping from the 4” vertical sanitary stack to the branch connection at the underground
sanitary main under the existing processes would likely not begin for several months. For this reason, an
emergency purchase is necessary to provide sewer piping replacement work as quickly as possible in order to
utilize the restrooms/shower and triple compartment sink in the kitchen until such time the overall project to build
a new building can take place.
Chas. F. Bruckner & Sons, Inc., located in Broadway, IL, was selected to provide sewer piping replacement
work because they are relatively in close proximity to the site, they have the necessary expertise to complete the
work, they are now familiar with the sewer piping system, and they can respond immediately to the request for
emergency services.
The scope of work provides for the replacement of approximately 15 linear feet of sewer piping. The work also
includes the abatement of the existing floor tile/mastic, saw cutting and removal of the existing concrete floor,
and hand excavation of the existing plumbing system prior to piping replacment.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, and
proposal dated May 19, 2022 provided by Chas F. Bruckner & Son, Inc.. Services provided under this
procurement should not exceed $61,342.42, which is a place-holder prior to entering into a Construction
Contract, without prior authorization from the Capital Development Board in consultation with the Chief
Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction, the General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
includes direct labor and supervision, as well as material purchases where the material is installed by the
contractor.
This Emergency Purchase has an expected start date of 05/23/2022 through 08/20/2022 with an Original
Estimated Cost of $61,342.42.
Signed By: Chris Miles, Exec II
Vendor: Chas F. Bruckner & Sons, Inc. Notary Date: 5/23/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $61,342.42 $61,342.42 $61,342.42 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
42 Innovation & Technology, Department of File Date: 5/25/2022
Original Filing – 5/25/2022: FY22, Qtr 4, Item# 42
Vendor is incumbent vendor on a previous 90 day emergency. Vendor is a licensed reseller of this software and
is familiar with the State's needs for providing the below products and has agreed to use the same pricing and
contract terms for this emergency as the last emergency, except as will be updated in the resulting contract.
Agency recently posted the Notice of Intent to Award to this vendor through a competitive solicitation for this
software, 22-448DOIT-INFOT-B-26587. This emergency is required to ensure there is no lapse between
previous 90-day emergency (expires 5/28), and the execution of the replacement contract This is the only
vendor capable of assuming the required services and licenses during this short time period.
90 day Emergency Informatica Reseller JPMC from 5/29/22 to 8/27/22. This will be a JPMC available to all
governmental units and qualified not-for-profit agencies. Informatica products, support and services are in use
by several state agencies supported by DoIT including, HFS, DHS, the Health and Human Services Innovation
Incubator (HHSi2). This procurement vehicle is required to enable continued operation, systems and software
updates and support of various programs throughout the State. Additionally there are other JPMC entities such as
the Toll Highway that depend on the current contract.
Using Federal and State Funds.
This Emergency Purchase has an expected start date of 5/29/2022 through 08/27/2022 with an Original
Estimated Cost of $6,000,000.00.
Signed By: Van Austin, APO
Vendor: CDW-Government LLC Notary Date: 5/25/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $6,000,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
43 Innovation & Technology, Department of File Date: 5/25/2022
Original Filing – 05/25/2022: FY22, Qtr 4, Item# 43
DoIT executed an emergency procurement to proactively prevent ransomware attacks from disrupting Agency
services with CTG to acquire Quest Services for the elimination of legacy user accounts which prevent an
extreme risk to State of Illinois security. Complexities and scale of the project require additional services to
complete the elimination of accounts. CTG is the only BEP authorized reseller of Quest services.
Quest Software services are required to eliminate legacy user accounts.
1 unit of BTM-BNT-FF BINARY TREE MICROSOFT ACTIVE DIRECTORY MIGRATION FIXED FEE
ENGAGEMENT 1: Project Deliverable 5
1 unit of MCM-MLX-FF METALOGIX CONTENT MATRIX CONSULTING FIXED FEE ENGAGEMENT 1:
Projecct Deliverable 5
1 unit of AAL-BNT-PP BINARY TREE MICROSOFT MIGRATION AS A SERVICE ENGAGEMENT 1:
Project Deliverable 5
1 unit of BTM-BNT-FF BINARY TREE MICROSOFT ACTIVE DIRECTORY MIGRATION FIXED FEE
ENGAGEMENT 1: Project Deliverable 5
1 unit of MCM-MLX-FF METALOGIX CONTENT MATRIX CONSULTING FIXED FEE ENGAGEMENT 1:
Projecct Deliverable 5
1 unit of AAL-BNT-PP BINARY TREE MICROSOFT MIGRATION AS A SERVICE ENGAGEMENT 1:
Project Deliverable 5
1 unit of BTM-BNT-FF BINARY TREE MICROSOFT ACTIVE DIRECTORY MIGRATION FIXED FEE
ENGAGEMENT 2: Project Deliverable 5
1 unit of BTM-BNT-FF BINARY TREE MICROSOFT ACTIVE DIRECTORY MIGRATION FIXED FEE
ENGAGEMENT 2: Project Deliverable 8
This Emergency Purchase has an expected start date of 05/27/2022 through 08/24/2022 with an Original
Estimated Cost of $400,000.00.
Signed By: Van Austin, APO
Vendor: CTG of Illinois, DBA Novanis IT Solutions Notary Date: 5/25/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $400,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
44 Innovation & Technology, Department of File Date: 6/1/2022
Original Filing – 6/1/2022: FY22, Qtr 4, Item# 44
The Agency has several open major projects in progress with Globetrotters Engineering Corporation (GEC)
which is critical in providing State services to the State of Illinois citizens and fulfilling the Agency mission. This
vendor has done all of the engineering work in these projects which were started on the original contract and
work has continued on the existing emergency contract. Its is not technically or financially feasible to switch to
another vendor for engineering on these projects as a new vendor would have to start over on much of the
work. There is also a known large project in Western Illinois know as the "Prophetstown Project" which will
need to be started in the coming months. Additionally, there will likely be IDOT roadwork projects or repairs that
come up unexpectedly which will require DoIT to move our fiber with little notice. Engineering is needed for
this.
DoIT published and evaluated an RFP that will replace this contract. As part of the QBS process, DoIT has
finished negotiations with the vendor and the agency is moving forward with posting the award. Once the award
is posted DoIT will move towards execution of this contract and the emergency contract will no longer be
needed. It will be needed until the new contract is in place.
The Illinois Department of Innovation and Technology requires a contract to provide telecommunications plant
engineering, design and project management services for a fiber-optic backbone throughout the State on as
needed basis. The Agency has several major projects in progress with Globetrotters Engineering Corporation
which is critical in providing State services to the State of Illinois citizens and fulfilling the Agency mission.
This Emergency Purchase has an expected start date of 05/30/2022 through 08/27/2022 with an Original
Estimated Cost of $1,000,000.00.
Signed By: Van Austin, APO
Vendor: Globetrotters Engineering Corp Notary Date: 6/1/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,000,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
45 Capital Development Board File Date: 6/7/2022
Original Filing – 06/07/2022: FY22, Qtr 4, Item#45
The Capital Development Board ("CDB") was made aware by the Department of Corrections ("DOC") that there
are serious sewer piping failure concerns at Logan Correctional Center. The sewer pipes were originally installed
in 1929 and have never been replaced.The facility is experiencing frequent sewer back up in the Housing Units.
In February 2022, facility staff procured the services of Henson Robinson Company to use their sewer camera
on the main sewer line from Housing Unit 6 to Housing Unit 7, 8, and 9. The video shows that tree roots have
entered the clay pipe throughout the sewer.The tree roots have caused bells and parts of the pipes to crumble
and break. It also shows that in some places, the piping is 75%-90% blocked with "root curtains" that is slowing
or catching solid waste,contributing to the sewer blockage/backup. It also shows the line between Housing Unit
6 and Housing Unit 9 to have 2 complete sink holes that have started where the pipe is no longer together and
either has holes or the top of the pipe is completely missing.This also includes a spot where the old dietary
basement sewer line was directly tied in or stubbed into the clay pipe that now has completely failed. This shows
a complete void (possible sinkhole) where the two pipes meet and has been carved out.The video from Housing
Unit 6 to Housing Unit 7 also shows where this has caused sections of pipe to be undermined, causing the pipe
to be pitched backwards.
Due to on-going CDB renovations at the facility,limited spacing is available to move female individuals in
custody to other Housing Units within the facility when the sewer backs up inside the buildings. DOC has
requested that CDB provide immediate sewer line repair work under an emergency declaration.
This project began through the emergency selection of an Architect/Engineer ("A/E");this exempts the selection
from a 14-day solicitation required through Qualifications-Based Selection ("QBS"). Considering the time frames
needed for the selection,negotiation and execution of an A/E contract,followed by regular bidding processes,
repairs to the sewer piping system under the existing processes would likely not begin for several months.
For this reason, emergency purchases are necessary to provide immediate sewer line repair work at Logan
Correctional Center as quickly as possible to protect against the threat to public health and safety, to prevent or
minimize serious disruption in critical State services, and to prevent further loss and sewer back up within the
Housing Units.
Dewberry Engineers Inc.,located in Peoria,IL, was selected to provide limited design services if needed,
recommendations and any other professional services required to support sewer line repair work because they
have the capabilities and resources needed to complete the work,they are currently working on-site and has vast
knowledge of the facility, they are located in close proximity to thesite, and they can respond immediately to the
request for emergency services.
The scope of work provides for an assessment and limited design services if needed, recommendations, and any
other professional services required to support limited sewer line repair work serving housing units 6, 7, 8 & 9
at Logan Correction Center.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this
procurement should not exceed $100,000.00, which is a place-holder prior to the negotiation of a Professional
Services Agreement, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35,all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction,the General Contractor shall perform no less than 20% of work with its own staff. Each other
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
trade shall perform no less than 40% of work with its own staff. Work with own staff includes direct labor and
supervision, as well as material purchases where the material is installed by the contractor.
Additionally,Governor Pritzker has issued Executive Order 2022-13 containing additional mitigations to address
the COVID-19 pandemic. This includes an indoor mask requirement and vaccinations for those working at
Illinois Department of Corrections (IDOC) facilities. These requirements apply to this project.
This Emergency Purchase has an expected start date of 06/07/2022 through 09/04/2022 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Dewberry Engineering, Inc. Notary Date: 6/7/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
46 Innovation & Technology, Department of File Date: 5/31/2022
Original Filing – 05/31/2022: FY22, Qtr 4, Item# 46
Terabyte Holdings LLC is the current vendor for the state Directory Services. Terabyte Holdings was originally
selected through competitive bid process. Terabyte Holdings, LLC dba Consolidated Call Center Services
operates the State of Illinois Directory Assistance and Informational Services for State users that may need to
connect to a Directory Services Operator to inquire about State of Illinois services. DoIT has previously been
able to successfully negotiate contracts with this vendor and the existing contract terms will be used for the
Emergency period. Contract negotiations with a new vendor could take several weeks creating significant
implementation issues during negotiations. The administrative review process has previously been completed
with this vendor, including a financial discloser and BEP utilization plan. Bringing in a new vendor for such a
large and complicated implementation would take months to re-establish.
Terabyte Holdings, LLC dba Consolidated Call Center Services operates the State of Illinois Directory Assistance
and Informational Services for State users that may need to connect to a Directory Services Operator to inquire
about State of Illinois services.
This Emergency Purchase has an expected start date of 06/01/2022 through 08/29/2022 with an Original
Estimated Cost of $140,000.00.
Signed By: Van P Austin, APO
Vendor: Terabyte Holdings LLC Notary Date: 5/31/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $140,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
47 Transportation, Department of File Date: 5/31/2022
Original Filing – 05/31/2022: FY22, Qtr 4, Item# 47
A list of Small and BEP Call center vendors was pulled and contacted to determine their availability and
willingness to enter into a contract immediately, to ensure IDOT adhere's to federal requirements. Clark
resources was able to meet the requirements and the timeline needed to meet the mandatory federal regulations
required.
The Vendor shall be responsible for answering and logging calls regarding an internal breach that occurred at the
Illinois Department of Transportation (IDOT).
This Emergency Purchase has an expected start date of 06/01/2022 through 07/15/2022 with an Original
Estimated Cost of $96,760.00
Signed By: Aundra Williams, Bureau Chief
Vendor: Clark Resources, Inc. Notary Date: 5/31/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $96,760.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
48 Capital Development Board File Date: 6/7/2022
Original Filing – 06/07/2022: FY22, Qtr 4, Item# 48
The Capital Development Board ("CDB") was made aware by the Department of Corrections ("DOC") that there
are serious sewer piping failure concerns at Logan Correctional Center. The sewer pipes were originally installed
in 1929 and have never been replaced.The facility is experiencing frequent sewer back up in the Housing Units.
In February 2022, facility staff procured the services of Henson Robinson Company to use their sewer camera
on the main sewer line from Housing Unit 6 to Housing Unit 7, 8, and 9. The video shows that tree roots have
entered the clay pipe throughout the sewer.The tree roots have caused bells and parts of the pipes to crumble
and break. It also shows that in some places, the piping is 75%-90% blocked with "root curtains" that is slowing
or catching solid waste,contributing to the sewer blockage/backup. It also shows the line between Housing Unit
6 and Housing Unit 9 to have 2 complete sink holes that have started where the pipe is no longer together and
either has holes or the top of the pipe is completely missing.This also includes a spot where the old dietary
basement sewer line was directly tied in or stubbed into the clay pipe that now has completely failed. This shows
a complete void (possible sinkhole) where the two pipes meet and has been carved out.The video from Housing
Unit 6 to Housing Unit 7 also shows where this has caused sections of pipe to be undermined, causing the pipe
to be pitched backwards.
Due to on-going CDB renovations at the facility,limited spacing is available to move female individuals in
custody to other Housing Units within the facility when the sewer backs up inside the buildings. DOC has
requested that CDB provide immediate sewer line repair work under an emergency declaration.
This project began through the emergency selection of an Architect/Engineer ("A/E");this exempts the selection
from a 14-day solicitation required through Qualifications-Based Selection ("QBS"). Considering the time frames
needed for the selection,negotiation and execution of an A/E contract,followed by regular bidding processes,
repairs to the sewer piping system under the existing processes would likely not begin for several months.
For this reason, emergency purchases are necessary to provide immediate sewer line repair work at Logan
Correctional Center as quickly as possible to protect against the threat to public health and safety, to prevent or
minimize serious disruption in critical State services, and to prevent further loss and sewer back up within the
Housing Units.
Henson Robinson Company,located in Springfield,IL, was selected to provide construction services for limited
sewer line repair work because they have the capabilities and resources needed to complete the work,they have
prior experience working at the facility,to include a previous assessment of the sewer lines, they are located in
close proximity to the site, and they can respond immediately to the request for emergency services.
The scope of work provides for assessment assistance to the Architect/Engineer and limited construction
services for any immediate sewer line repair work serving Housing Units 6, 7, 8 & 9 at Logan Correction Center
as directed by the Architect/Engineer and subject to CDB/CPO approval.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement.
Services provided under this procurement should not exceed $100,000.00,which is a place-holder prior to
entering into a Construction Contract,without prior authorization from the Capital Development Board in
consultation with the Chief Procurement Office.
The bidder shall reconcile work completed on a continual basis (daily and weekly) with the CDB Project
Manager prior to commencement of such expenditure. Final Actual Costs will be reported upon project
completion and project close-out.
In accordance with 30 ILCS 500/50-35,all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
Construction,the General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
includes direct labor and supervision, as well as material purchases where the material is installed by the
contractor.
Additionally,Governor Pritzker has issued Executive Order 2022-13 containing additional mitigations to address
the COVID-19 pandemic. This includes an indoor mask requirement and vaccinations for those working at
Illinois Department of Corrections (IDOC) facilities. These requirements apply to this project.
This Emergency Purchase has an expected start date of 06/07/2022 through 09/04/2022 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Henson Robinson Co. Notary Date: 6/7/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
49 Innovation & Technology, Department of File Date: 6/7/2022
Original Filing – 6/7/2022: FY22, Qtr 4, Item# 49
Joint Purchase Master Contract (JPMC) Emergency contract is requested so DoIT may continue to order
laptops with CDS Office Technologies (CDS) that held the recently expired contract - JPMC Mobile Computers
Master while a new competitive solicitation is being drafted The State seeks to replace approximately 5,000
aging devices that are currently running on out dated and unsupported operating systems. Unsupported
operating systems are highly vulnerable to cyber-security breaches and there has been a significant rise in the
frequency of cyber attacks and security breaches over the last several years. It is imperative that older devices
replaced as quickly as possible before a devastating attack or breach shuts down one or more state networks or
agencies. A shut down may severely affect state services for health and/or safety, and/or the collection of state
revenues.
This Emergency JPMC is to continue services under the recently expired JPMC Mobile Computers Master
Contract (P-8182, CMT9692400) until a new JPMC Mobile Computers contract is negotiated and executed for
use by DoIT, governmental units or qualified not-for-profit entities. DoIT will purchase the same goods and
services provided in the current contract P-8182 for the duration of this emergency contract. There are
numerous line items provided in the recently expired contract and this Emergency JPMC will provide the same
items provided in P-8182 for equipment utilized by DoIT, governmental units or qualified not-for-profit entities.
The current contract expired 03/18/2022 and does not have any renewal options remaining. This Emergency
JPMC will be based on the same terms and conditions as recently expired contract.
This Emergency Purchase has an expected start date of 07/01/2022 through 09/28/2022 with an Original
Estimated Cost of $10,000.00.
Signed By: Van P Austin, APO
Vendor: CDS Office Technologies Notary Date: 6/7/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $10,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
50 Agriculture, Department of File Date: 6/7/2022
Original Filing – 06/07/2022: FY22, Qtr 4, Item# 50
Waste Management is the only provider capable of providing waste removal services for the Illinois State Fair on
a 24 hour schedule, seven days a week during the fair.
Waste Management will provide waste removal services for numerous Dept. of Agriculture locations throughout
the Illinois State Fairgrounds, and will provide comprehensive waste removal services on a 24 hour schedule,
seven days a week during the Illinois State Fair. No other waste provider is willing or able to provide these
services on weekends and/or holidays.
This Emergency Purchase has an expected start date of 07/01/2022 through 09/28/2022 with an Original
Estimated Cost of $328,995.00.
Signed By: Michelle Grimsley, APO
Vendor: Waste Management of Illinois Notary Date: 6/7/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $328,995.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
51 Innovation & Technology, Department of File Date: 6/8/2022
Original Filing – 06/08/2022: FY22, Qtr 4, Item# 51
The Illinois Department of Innovation and Technology currently has a contract with SEPS, Inc CIT2027936
for: power, generator, UPS, and maintenance needs. The existing contract ends June 11, 2022. This vendor is
familiar with all of the DoIT/ICN sites across the state of Illinois and has installed the majority of the equipment
in use at these locations. This vendor also has security clearance to enter and perform work at these locations.
This vendor has staff that are certified and licensed to do highly skilled work including but not limited to: install
power, remove corrosive batteries, and perform maintenance.
The contract will allow DoIT to engineer, furnish and install new uninterruptible power supply (“UPS”) systems,
generators, and related equipment as needed. The resulting contract will also provide the following services:
power installation, maintenance, emergency maintenance, and preventative maintenance at locations statewide.
Maintenance and emergency maintenance are crucial to keep critical state services working in case of power
outages.
There is a need for a new 700 KW generator and multiple UPS units to power the new state office
building at 555 W Monroe. The cost for this equipment, installation and associated cost is approx $3M and will
be ordered off this contract.
This Emergency Purchase has an expected start date of 06/12/2022 through 09/09/2022 with an Original
Estimated Cost of $3,500,000.00.
Signed By: Van P. Austin, APO
Vendor: SEPS, Inc. Notary Date: 6/8/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $3,500,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
52 University of Illinois - Urbana-Champaign File Date: 6/10/2022
Original Filing – 6/10/2022: FY22, Qtr 4, Item# 52
One-Time Purchase, funding is used thru private gift funds.
Robilant & Voena USA Limited discovered and restored painting. This is a one of a kind item only available from
Robilant & Voena. In order to secure this piece of art before our competing museums, the University must
execute an Emergency Quick Purchase.
Maria Flaxman, “Eleanor Anne Porden” (circa 1811), oil painting on canvas with original frame. The work is a
unique object from the early 1800s and is only one of the few existing paintings known by this artist, discovered
by this firm, and a new find available to the market. Even more rare, this painting includes its original frame.
Important historical paintings by women are very difficult to come by in general, and especially in the current
market.
One-Time Purchase, funding is used thru private gift funds.
This Emergency Purchase has an Original Estimated Cost of $250,000.00.
Signed By: Aaron Finder, Asst. Director
Vendor: Robilant & Voena USA Limited Notary Date: 6/10/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $250,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
53 Military Affairs, Department of File Date: 6/13/2022
Original Filing – 06/13/2022; FY22, Qtr 4, Item# 53
Numerous vendors were called. Ruyle Mechanical was the only vendor who could get units asap and get out and
install the new AC units to protect the server room from any further damage.
The current Liebert system in Peoria is completely shot and cannot be repaired any further. It has caused the
server room to get too hot and some equipment has already fried due to the excessive heat. The vendor will
provide 2 mini split units and install them.
This Emergency Purchase has an expected start date of 06/13/2022 through 06/30/2022 with an Original
Estimated Cost of $33,350.00.
Signed By: Loga Lehman, Exec I
Vendor: Ruyle Mechanical Services Notary Date: 6/13/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 22 4
Federal $33,350.00 $0.00
Updates
To
Previously Filed
Emergency Purchases
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
54 Human Services, Department of File Date: 9/23/2021
Second Filing - 12/22/2021: FY22, Qtr 4, Item# 54
An Emergency Purchase Extension was received on December 22, 2021 requesting an extension for dates
starting 12/28/2021 to 02/28/2022 at an additional estimated cost of $330,000.00, revising the total estimated
cost to $825,000.00.
The scope of services is unchanged. DHS issued an Invitation for Bid B-25454 which has been awarded and is
now in administrative review at DHS P-31604. Once the vendor contract is established and DHS has transitioned
to the new vendor, this contract will be terminated.
Original Filing – 09/23/2021: FY22, Qtr 2, Item# 2
This was the only vendor contacted that can provide these titles for all the State of Illinois 24/7 facilities and
schools.
DHS intends to procure under an emergency contract temporary staffing assistance for non-medical staff such
as housekeeping, dietary, laundry and data entry staff for the Department's 24/7 facilities in the Division of
Developmental Disabilities, Division of Mental Health and schools in the Division of Rehabilitative Services.
DHS did not request an emergency extension hearing far enough in advance, due to significant absences from
the central office procurement staff during the preceding weeks. In order to keep these critical services going,
DHS is procuring a new 90 Day contract. An IFB was prepared and should be published today to competitively
select a vendor for these services.”
This Emergency Purchase has an expected start date of 09/29/2021 through 12/27/2021 with an Original
Estimated Cost of $495,000.00.
Signed By: Debra Muhlstadt, Fiscal Administrator
Vendor: Favorite Healthcare Staffing Notary Date: 9/23/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $495,000.00 $825,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
55 Public Health, Department of File Date: 3/23/2022
Second Filing - 3/23/2022: FY22, Qtr 4, Item #55
An Emergency Purchase Extension was received on March 23, 2022 requesting an extension for dates starting
4/1/2022 to 06/30/2022 at an additional estimated cost of $110,028.00, revising the total estimated cost to
$165,042.00
Original Filing –06/17/2021 FY22, Qtr 1, Item #51
This business need is currently being met through contract with IPRO (contract number CIC1548750) from a
prior RFP that received multiple bids. The prior RFP facilitated the initial development and implementation of the
Illinois Hospital Report Card and Consumer
Guide to Health Care website. The current contract expires June
30, 2021 with no further option for renewal. The Department is developing a new competitive solicitation to
enhance and expand the current web reporting system in order to maintain alignment with new national quality
improvement objectives. The request for proposal should be published soon, but there is not sufficient time to
get a contract in place before the current contract ends June 30, 2021.
.Data transfer and management process for consolidation of various data, as well as standardization of hospital
and ambulatory surgery center discharge and administrative data according to mandated and evidence-based
methods, within mandated time periods. This Emergency Purchase has an expected start date of 07/01/2021
through 09/28/2021 with an Original Estimated Cost of $55,014.00.
Signed By: Sarina O'Malley, APO
Vendor: Island Peer Review Org. Notary Date: 6/17/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $55,014.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
56 Human Services, Department of File Date: 7/21/2021
Second Filing - 7/21/2021: FY22, Qtr 4, Item #56
An Emergency Purchase Extension was received on July 21, 2021 requesting an extension for dates starting
08/01/2021 to 10/31/2021 at an additional estimated cost of $86,355.00, revising the total estimated cost to
$188,847.00.
Original Filing - 4-05-2021; FY21, Qtr 4, Item #16:
A temporary chiller is needed for the Forensic Treatment Building at Elgin MHC. Because of the age of the
chillers it is not feasible to repair. CDB is working on a project to replace the chiller. But an emergency purchase
is needed to have vendor deliver and install the temporary chiller, provide monthly rental and then removal of
chiller at end of contract once CDB replaces. This Emergency Purchase has expected start date of 05-01-2021
through 07-31-2021 with an original estimated cost of $102,492.00.
Signed By: Jean Sandstrom, Procurement Officer
Vendor: The Stone Group Notary Date: 4/2/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $102,492.00 $188,847.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
57 Human Services, Department of File Date: 10/28/2021
Second Filing - 10/28/2021: FY22, Qtr 4, Item #57
An Emergency Purchase Extension was received on October 28, 2021 requesting an extension for dates starting
10/30/2021 to 11/30/2021 at an additional estimated cost of $49,500.00, revising the total estimated cost to
$198,000.00.
Original Filing – 7/23/2021 FY22, Qtr 1, Item #17:
The selected vendor has the current Boiler Repair and Maintenance contract at Elgin Mental Health Center--P-
6649 which was competitively bid. The vendor is familiar with our boilers and can supply stationary engineers
with the experience required to operate them. Elgin Mental Health Center ("EMHC") is budgeted for 8 stationary
engineers and 1 chief engineer. Five stationary engineer positions are currently vacant. Engineers are working
112 hours of overtime each, per month. This is due to the fact that EMHC has a Powerhouse that is required to
be staffed 24 hours a day along with staff doing maintenance and repairs throughout our 104-acre facility. The
vacancies occurred over a period of time where our engineers were CMS employees and were transferred to
DHS employment pursuant to Executive Order 2020-75. As of July 1, 2021, all five vacancies have been posted
but it will take several months to complete the hiring and training process.
Vendor will supply 3 stationary
engineers to work 40 regular work hours per week for 90 days--12 weeks and 6 days. That will total 1584
hours at $93.75/hour.
This Emergency Purchase has an expected start date of 07/26/2021 through 10/24/2021 with an Original
Estimated Cost of $148,500.00.
Signed By: Jean Sandstrom, APO
Vendor: The Stone Group Notary Date: 7/23/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $148,500.00 $198,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
58 State Police, Illinois File Date: 1/21/2022
Second Filing 1/21/22 FY22, Qtr 4. Itm #58
On January 21, 2022, both an Emergency Purchase Extension and a Final Cost Statement were both received in
the same quarter from the Illinois State Police for the dates of 09/26/2021 through 12/24/2021, reporting the
Estimated Total Cost at $173,913.25 and the Actual Total Cost at $180,826.50.
Original Filing –06-21-2021 FY21, Qtr 4, Item #37:
JustWare is a case management software currently in use by Medicaid Fraud Control Bureau (MFCB) and is
used to track cases, manage case files/documents, and report case statistics. MFCB currently leases the
Justware software from the developer, Journal Technologies. However, Journal Technologies has transitioned to
a new platform and will cease support and leasing of JustWare as of 06/30/2021. In order to continue using this
software, MFCB must procure 60 perpetual licenses which will allow the unit to continue using the JustWare
until a permanent replacement has been selected by way of a Request for Proposal. Fifteen (15) perpetual
licenses will be purchased for the Asset Forfeiture Section at $2,000 / license. The vendor will also move the
application from their servers to ISP / DoIT servers at a cost of $7,000. Additionally, in the event of system
failure after July 1, 2021 the vendor has agreed to provide limited technical support. ISP is estimating up to 25
hours of support at $250 / hour.
This Emergency Purchase has an expected start date of 06-21-2021 through 09-19-2021 with an Original
Estimated Cost of $174,000.00.
Signed By: Debra Logan, Procurement Officer
Vendor: Journal Tech Notary Date: 6/21/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $174,000.00 $180,826.50 $180,826.50 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
59 University of Illinois - Urbana-Champaign File Date: 3/29/2022
Second Filing - 3/29/2022: FY22. Qtr4, Item #59
An Emergency Purchase Extension was received on March 29, 2022 requesting an extension for dates starting
5/23/2022 to 8/22/2022 at an additional estimated cost of $521,741.00, revising the total estimated cost to
$921,741.00.
Original Filing – 1/26/2022: FY22, Qtr 3, Item# 16
Other funding will be used by R & R Funding/Institutional Funds
Familiarity with Transportation and Police facility mechanical infrastructure.
Chiller failed in August/September 2021, so a temporary chiller was installed.The University has spent $45,000
per month (non-peak) in 2021 and estimates that cost to rise to $65,000 per month (peak) in 2022 If a
replacement chiller is not installed. Failure to have the chiller would impact the safety and security of the
campus. For example, if equipment in Police dispatching would fail due to excessive heat loads, campus
surveillance systems would probably not be accessible, etc.
Kroeschell Engineering Co., Inc. was originally contacted by Facilities Management after the original chiller failed
and emergency provisions were required to provide temporary cooling. Kroeschell further assisted UIC FM and
PSPM with input during design in order to streamline and compress the design phase. Kroeschell currently
performs a high volume of work on campus and have a proven history delivering work under special
circumstances similar to what this project will entail.
Demo of the existing steam absorption chiller, pumps, and cooling tower. Installation of a new air cooled chiller,
remote condensing unit, pumps, refrigerant management system and emergency ventilation, electrical and
temperature controls to support new chiller installation. Contractor will provide all miscellaneous work and
system appurtenances in order to provide a fully functioning chiller system.
This Emergency Purchase has an expected start date of 2/21/2022 through 5/22/2022 with an Original Estimated
Cost of $400,000.00.
Signed By: Paul Ellinger, Interim VP
Vendor: Kroeschell Engineering Company, Inc. Notary Date: 1/26/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $400,000.00 $921,741.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
60 State Police, Illinois File Date: 1/21/2022
Second Filing 03/22/2022 FY22. Qtr 4, Item #60
On March 22, 2022, both an Emergency Purchase Extension and a Final Cost Statement were received in the
same quarter dated 1/21/2022 from the Illinois State Police for the dates of 11/15/2021 through 02/12/2022,
reporting the Estimated Total Cost at $110,000.00, and the Actual Total Cost at $86,770.70.
Original Filing – 08/11/2021 FY22, Qtr 1, Item #31:
On-Line Security Systems has been in contract with the Illinois State Police since 2015 for armed services. The
vendor personnel has been fully vetted, and has passed all background checks required to provide armed services
for the Forensic Science Center at Chicago (FSCC). This vendor has proven that they are capable of providing
safety services for the staff and building.
Security personnel are needed to provide armed security protection, personal escort services for staff and
reception services for the FSC-C. In order to fully protect the FSC-C staff, property, and in-custody evidence,
the vendor must have a minimum of one year experience providing a twenty four hour, seven day a week fully
armed security force.
This Emergency Purchase has an expected start date of 08/17/2021 through 11/14/2021 with an Original
Estimated Cost of $55,000.00.
Signed By: Debra Logan, APO
Vendor: On-Line Security Systems Notary Date: 8/11/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $55,000.00 $110,000.00 $86,770.70 $86,770.70 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
61 Human Services, Department of File Date: 12/13/2021
Second Filing - 03/02/2022: FY22, Qtr 4, Item #61
An Emergency Purchase Extension was received on March 2, 2022 requesting an extension for dates starting
03/09/2022 to 06/30/2022. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 12/13/2021: FY22, Qtr 2, Item# 50
The Department of Human Services, Division of Mental Health is the State agency responsible for ensuring the
provision of mental health care services for Illinois residents, including a robust,high functioning crisis care
system that is accessible to anyone, at any time,and anywhere. These services affect the health,life, and
wellbeing of the Illinois citizens in need of mental health services. As DMH planned to engage UIC in assisting
with this work, we do not currently have the internal staff capacity to complete all the required 988
programming in time for a July 1 start date. Several components of the work are required to be competed in the
next three months. We require the services of a sub-contractor to complete these key deliverables in time. The
988 line will be active nationwide in July 2022. If Illinois is not prepared to handle the incoming calls and have
the capacity for mobile response in place, we will be unable to serve people in crisis seeking support, which may
at times be life or death situations.
Lorrie Rickman Jones,PhD is a highly distinguished leader in the field of behavioral health.In addition to leading
state agencies and departments, managing multi-million dollar reform initiatives and serving as a policy analyst
and senior advisor to a former Governor and other high ranking officials, she has also taught at prestigious public
and private universities and trained numerous persons now in mental health leadership positions.
:
As Lead Consultant, Lorrie Rickman Jones, will develop a plan to guide implementation of the state wide 988
system, coordinate planning and program activities and provide consultation to College project staff and
Department leaders on work products in accordance with the agreement.
This Emergency Purchase has an expected start date of 12/09/2021 through 03/09/2022 with an Original
Estimated Cost of $82,500.00.
Signed By: Jean Sandstrom, APO
Vendor: Lorrie Rickman Jones DBA B&PHI Notary Date: 12/13/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $82,500.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
62 Innovation & Technology, Department of File Date: 3/29/2022
Third Filing - 03/29/2022: FY22, Qtr 4, item #62
An Emergency Purchase Extension was received on March 29, 2022 requesting an extension for dates starting
04/01/2022 to 06/29/2022. The extension expenditure is not assessed and will be charged for time only.
Second Filing - 11/15/2021: FY22, Qtr 4, item #58
An Emergency Purchase Extension was received on November 15, 2021 requesting an extension for dates
starting 11/30/2021 to 03/31/2022 at an additional estimated cost of $2,000,000.00, revising the total estimated
cost to $2,500,000.00.
Original Filing – 08/30/2021 FY22, Qtr 1, Item #33:
Motorola Solutions Inc. can provide the support for Joint Purchase Master Contract Statewide Radio
Maintenance, Installation and Repair Services as required by all governmental units and qualified not-for-profit
entities. Motorola Solutions Inc. has agreed to maintain current pricing for the Emergency contract.
This contract will be a Joint Purchase Master Contract available to all governmental units or qualified not-for-
profit entities for the products categories below -
Statewide Radio Maintenance, Installation and Repair
support services which provides State of Illinois entities (Illinois State Police, Local Law Enforcement,
Emergency Medical Services, Department of Corrections, Department of Transportation) the ability to procure
radio maintenance, installation and repair support services which is critical in support emergency
communications equipment used by emergency communication agencies throughout the state. The support
services include radio support, repair, installation, radio tower site infrastructure for life saving communication
services. These services provide an essential support service to the State of Illinois valuable emergency services
communication using radio and if not supported would cause loss of life or injury.
This Emergency Purchase has an expected start date of 09/01/2021 through 11/29/2021 with an Original
Estimated Cost of $500,000.00.
Signed By: Reginald Lampkin, APO
Vendor: Motorola Solutions Inc. Notary Date: 8/30/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $500,000.00 $2,500,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
63 University of Illinois - Urbana-Champaign File Date: 5/5/2022
Second Filing - 05/05/2022: FY22, Qtr4, Item #63
An Emergency Purchase Extension was received on May 5, 2022 requesting an extension for dates starting
05/28/2022 to 08/27/2022 at an additional estimated cost of $6,000.00, revising the total estimated cost to
$378,155.00.
Original Filing – 2/28/2022: FY22, Qtr 3, Item# 32
Due to a nationwide shortage of gaseous helium, Air Products is the only vendor with any gaseous helium
available for delivery. Physics has reached out to all viable sources and no other vendors have any gaseous
helium to deliver for the foreseeable future.
Air Products will provide gaseous helium (including hazmat fee) and trailer rental. We are required, under the
contract, to rent the trailer (monthly payment) until the gaseous helium has been used in its entirety.
Due to a nationwide shortage of gaseous helium, our contracted vendor, Praxair (1JEZ2104), is unable to supply
gaseous helium.
This Emergency Purchase has an expected start date of 03/01/2022 through 05/31/2022 with an Original
Estimated Cost of $372,155.00. This is a Self-Supporting Fund.
Signed By: Kenneth Burger, Assist Director
Vendor: Air Products & Chemicals, Inc Notary Date: 2/28/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $372,155.00 $378,155.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
64 Human Services, Department of File Date: 2/16/2022
Second Filing - 02/16/2022: FY22, Qtr 4, Item #64
An Emergency Purchase Extension was received on February 16, 2022 requesting an extension for dates starting
2/27/2022 to 11/30/2022 at an additional estimated cost of $240,000.00, revising the total estimated cost to
$320,000.00.
Original Filing – 11/17/2021: FY22, Qtr 2, Item# 37
The Business Enterprise Program for the Blind (BEPB) engaged this firm through a RFP competitive
procurement process, because of needs that could not be met through traditional accounting departments within
state government The previous BEPB staff failed to timely execute the final contract renewal option and a
$80,000 small purchase under emergency conditions contract was put in place to cover the needs of the agency
while a RFP was issued.The RFP is in process at this time.
BEPB must be able to secure accounting services to comply with federal mandates for participants of the
program. Kerber, Eck & Braeckel LLC will work with the blind vendors to ensure compliance with all financial
record requirements as well as program federal reporting.
This Emergency Purchase has an expected start date of 11/29/2021 through 2/26/22 with an Original Estimated
Cost of $80,000.00.
Signed By: Jean Sandstrom, APO
Vendor: Kerber, Eck and Braeckel LLC Notary Date: 11/17/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 22 4
Federal $80,000.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
65 Capital Development Board File Date: 6/1/2022
Latest Filing - 06/01/2022: FY22, Qtr 4, Item #65
An Actual Total Cost of $23,071.00 was reported in the same filing quarter.
Second Filing - 11/3/2021: FY22, Qtr 4, Item #65
An Emergency Purchase Extension was received on November 3, 2021 requesting an extension for dates starting
11/18/2021 to 11/30/2022. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 09/01/2021 FY22, Qtr 1, Item #46:
The Department of Corrections notified the Capital Development Board that the transformer that supports the
Dixon Correctional Center Warehouse Building failed. This transformer supplies electrical power for office
equipment, lights, freezers, coolers, an elevator, loading dock doors and chillers. The transformer is almost 60
years old and beyond its useful life. Normal life expectancy for a transformer is 30 years. Without some
emergency support, there is a possibility of losing almost $200,000 in frozen and refrigerated product used for
making daily meals. The facility warehouse has partial power now by utilizing an emergency generator, but the
electrical needs have exceeded its capacity. An additional generator is to be brought to the site for additional
power as the freezers, which are the main concern, are not able to be hooked up to the initial emergency
generator. The Department of Corrections has requested that CDB declare an emergency to assist with the
assessment of the transformer failure, recommendations and guidance for temporary solutions, and design and
construction services for the replacement of the failed transformer.
This project began through the emergency selection of an Architect/Engineer (“A/E”); this exempts the
selection from a 14-day solicitation required through Qualifications-Based Selection (“QBS”). Considering the
time frames needed for the selection, negotiation and execution of an A/E contract followed by bidding and
award procedures, an assessment of the failed transformer followed by recommendations, design and
replacement of the transformer under the existing processes would likely not begin for several months. For this
reason, emergency purchases are necessary to assess and replace the transformer as quickly as possible in order
to protect against the threat to public health and safety, to protect against further loss or damage and to prevent
or minimize serious disruption in critical State services. Stanley Consultants, Inc., located in Chicago, IL, was
selected because they are relatively in close proximity to the site, they are familiar with the facility as they have
an additional but unrelated project at the site, they have the expertise and experience to complete the work, and
they can respond immediately to this request for emergency services.
The scope of work provides for engineering services to diagnose the cause of the Warehouse (General Stores)
transformer failure, provide solutions to repair/replace the transformer, and to assist with design of a temporary
generator installation to power the building until repairs are made. Incorporated documents include the March
2009 Standard Documents for Construction & Supplement and the March 2009 Design and Construction Manual
& Supplement. Basic Architectural Services provided under this procurement should not exceed $100,000.00,
which is a place-holder prior to the negotiation of a Professional Services Agreement, without prior authorization
from the Capital Development Board in consultation with the Chief Procurement Office. Final Actual Costs will
be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
Construction, the General Contractor shall perform no less than 20% of work with its own staff. Each other
trade shall perform no less than 40% of work with its own staff. Work with own staff includes direct labor and
supervision, as well as material purchases where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 08/31/2021 through 11/28/2021 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Stanley Consultants, Inc Notary Date: 9/1/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $23,071.00 $23,071.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
66 Human Services, Department of File Date: 3/3/2022
Second Filing - 03/03/2022: FY22, Qtr 4, Item #66
An Emergency Purchase Extension was received on March 3, 2022 requesting an extension for dates starting
03/09/2022 to 06/30/2022. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 12/13/2021: FY22, Qtr 2, Item# 51
The Department of Human Services, Division of Mental Health is the State agency responsible for ensuring the
provision of mental health care services for Illinois residents,including a robust,high functioning crisis care
system that is accessible to anyone, at any time, and anywhere. These services affect the health,life, and
wellbeing of the Illinois citizens in need of mental health services. As DMH planned to engage UIC in assisting
with this work, we do not currently have the internal staff capacity to complete all the required 988
programming in time for a July 1, 2022 start date. Several components of the work are required to be competed
in the next three months. We require the services of a sub-contractor to complete these key deliverables in time.
The 988 line will be active nationwide in July 2022. If Illinois is not prepared to handle the incoming calls and
have the capacity for mobile response in place, we will be unable to serve people in crisis seeking support,which
may at times be life or death situations.
Peter Eckart has over twenty five years experience in not-for-profit operations including leadership and
implementation with accomplishments in the following areas: Health and Management Information Technology;
Mission-based Relationship and Partnership Development; Addressing the Social Determinants of
Health;Community Collaboration, Engagement, Organizing,and Capacity-Building;Management of Operations and
Administration, Collaborative Projects,Grantmaking, and Learning;
Meeting Design,Training,Convening, Facilitation,and Evaluation; Social and Human Services, Public Health, and
Community Economic Development.:
Peter Eckart will design and conduct research to inform development and assessment of the 988 plan and
provide the project leaders with reports based on that research. In consultation with the Lead Consultant and
DMH staff, he may provide additional support to planning and implementation activities as needed.
This Emergency Purchase has an expected start date of 12/09/2021 through 03/09/2022 with an Original
Estimated Cost of $82,500.00.
Signed By: Jean Sandstrom, APO
Vendor: Peter Eckart Notary Date: 12/13/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $82,500.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
67 Human Services, Department of File Date: 12/22/2021
Third Filing - 02/24/2022: Fy22. Qtr 4, Item #67
An Emergency Purchase Extension was received on February 24, 2022 requesting an extension for dates starting
03/01/ 2022 to 11/30/2022 at an additional estimated cost of $1,700,000.00, revising the total estimated cost to
$2,525,000.00.
Second Filing - 12/22/2021:
An Emergency Purchase Extension was received on December 22, 2021 requesting an extension for dates
starting 12/28/2021 to 02/28/2022 at an additional estimated cost of $330,000.00, revising the total estimated
cost to $825,000.00.
The scope of services is unchanged. DHS issued an Invitation for Bid B-25454 which has been awarded and is
now in administrative review at DHS P-31604. Once the vendor contract is established and DHS has transitioned
to the new vendor, this contract will be terminated.
Original Filing – 09/23/2021: FY22, Qtr 2, Item# 2
This was the only vendor contacted that can provide these titles for all the State of Illinois 24/7 facilities and
schools.
DHS intends to procure under an emergency contract temporary staffing assistance for non-medical staff such
as housekeeping, dietary, laundry and data entry staff for the Department's 24/7 facilities in the Division of
Developmental Disabilities, Division of Mental Health and schools in the Division of Rehabilitative Services.
DHS did not request an emergency extension hearing far enough in advance, due to significant absences from
the central office procurement staff during the preceding weeks. In order to keep these critical services going,
DHS is procuring a new 90 Day contract. An IFB was prepared and should be published today to competitively
select a vendor for these services.”
This Emergency Purchase has an expected start date of 09/29/2021 through 12/27/2021 with an Original
Estimated Cost of $495,000.00.
Signed By: Debra Muhlstadt, Fiscal Administrator
Vendor: Favorite Healthcare Staffing Notary Date: 9/23/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $495,000.00 $2,525,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
68 Innovation & Technology, Department of File Date: 3/11/2022
Second Filing - 03/11/22: FY22, Qtr 4. Item #68
An Emergency Purchase Extension was received on March 11, 2022 requesting an extension for dates
starting03/29/2022 to 06/26/2022. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 12/28/2021: FY22, Qtr 3, Item# 2
This vendor can provide the Cisco products, maintenance, and services needed by DoIT. This vendor has been
deemed to be in good standing with both Cisco as they are a reseller of Cisco. This is the current vendor for
these needs and no transition period will be needed with this vendor.
This emergency contract is a JPMC available to governmental units or qualified not-for-profit for Cisco
hardware, Services, SmartNet
Maintenance and Licensing. There is a solicitation in process that will eventually
replace the need for this. Vendor responses are currently being evaluated by DoIT staff. However, it has not
been awarded at this time and the resulting contract will not be in place before the end of the existing contract.
This contract will provide DoIT and the JPMC agencies a procurement vehicle for the Cisco catalog. This
contract will be available to used by governmental units or qualified not-for-profit. The quantity is indefinite as a
JPMC as DoIT seeks to keep this active in support of other State agencies and governmental units. There are
several state agencies other than DoIT who rely on this contract as the procurement vehicle for Cisco equipment
and related needs. If this contract is not granted, DoIT and the other agencies and governmental units will have
to procure from a Cisco reseller on an order by order emergency basis. That would mean losing our large
percentage off list discounts we get for Cisco hardware, Services, SmarNet, Maintenance and Licensing off this
contract. So not only would DoIT and these other entities have to order via emergencies, they would also be
paying more for hardware and maintenance.
** There are several large supply chain related orders that will
be entered into the procurement process in the coming weeks. That is the reason the value of this emergency is
$4M **
This Emergency Purchase has an expected start date of 12/30/2021 through 03/29/2022 with an Original
Estimated Cost of $4,000,000.00.
Signed By: Dante Watson, APO
Vendor: Presidio Networked Solutions Group, LLC Notary Date: 12/28/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $4,000,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
69 University of Illinois - Urbana-Champaign File Date: 6/2/2022
Second Filing - 06/02/2022: FY22, Qtr 4, Item #69
An Emergency Purchase Extension was received on June 02, 2022 requesting an extension for dates starting
07/01/2022 to 10/28/2022 at an additional estimated cost of $2,337,100.00, revising the total estimated cost to
$4,674,200.00.
The scope of the emergency purchase has not changed since the original request. However, the schedule has
been extended due to finalization of custom design for each room and unprecedented supply chain and
manpower issues. Long lead times for some items (light fixtures for example) have resulted in the need to re-
specify products and identify alternate sources. Using a competitive bidding process at this point would cause a
significant delay in the schedule, derail the good faith effort and further delay the provision of accessible rooms
for patients. JOC Contractor has proceeded with shop drawings, susbcontractor agreements and procurement
of materials. The JOC Contractor would need to be reimbursed for all materials and efforts expended to date.
This would result in a significant cost increase to the project.
Original Filing – 11/23/2021: FY22, Qtr 2, Item# 39
The scope consists of the interior renovation/reconfiguration of (6) patient rooms and adjacent private toilet
rooms into ADA compliant spaces. The contractor will provide materials, labor,equipment, submittals,testing and
supervision to complete the rooms. Work includes,but is not limited to, selective demolition, drywall partitions,
doors/frames/hardware, new finishes, ceilings,millwork, wall protection plumbing fixtures,lighting. Additional
scope includes temperature controls,piping,medical gases,fire protection,electrical power, data,fire alarm, other
special systems and coordination of owner provide headwalls.
As part of a settlement agreement to a lawsuit,the Hospital is required to renovate a total of (25) rooms by June
30, 2023. This emergency purchase is required to show good faith effort by completing renovation of (6) rooms
this fiscal year (June 30, 2022) and to start construction during the current calendar year. This phasing will also
reduce the impact on clinical operations by limiting quantity of patient rooms that are taken off-line at any one
time. The renovation of the remaining (19) rooms will be procured via the standard
university competitive bid process.
This Emergency Purchase has an expected start date of 11/15/2021 through 06/30/2022 with an Original
Estimated Cost of $2,337,100.00, using Activity, Storeroom and Service Funds.
Signed By: Paul Ellinger, CFO
Vendor: F.H. Paschen Notary Date: 11/23/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $2,337,100.00 $4,674,200.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
70 Central Management Services, Department of File Date: 3/23/2022
Second Filing - 3/23/2022: FY22, Qtr4, Item #70
An Emergency Purchase Extension was received on March 23, 2022 requesting an extension for dates starting
04/05/2022 to 10/04/2022 at an additional estimated cost of $400,000.00, revising the total estimated cost to
$500,000.00.
Original Filing – 1/7/2022: FY22, Qtr 3, Item# 8
An Emergency Joint Purchase Master Contract (JPMC) for Service Station Fuel Pump Repair Services with
Stenstrom Petroleum Services Inc., d/b/a Stenstrom Petroleum Services Group which will be available to State
Agencies, and local governmental units. The awarded vendor will be responsible for any disposals, installations,
decommissioning, electrical, upgrades, inspections and testing to meet full compliance with any local, State or
Federal regulations.
Lack of maintenance and repairs from this vendor Stenstrom Petroleum Services Inc., d/b/a Stenstrom
Petroleum Services Group would result in potential leakage of fuel, contamination of the environment, inaccurate
fueling records/charges if pumps malfunction and lack of availability of fuel for emergency vehicles. This
procurement is necessary to prevent or minimize serious disruption in critical State services that affect health,
safety, or collection of substantial State revenues.
This Emergency Purchase has an expected start date of 01/05/2022 through 04/04/2022 with an Original
Estimated Cost of $100,000.00.
Signed By: Krysti Rinaldi, Asst. Deputy Director
Vendor: Strestrom Petroleum Services Notary Date: 1/7/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $500,000.00 $0.00 $0.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
71 Central Management Services, Department of File Date: 3/21/2022
Latest Filing – 03/21/2022:
The Actual Finall Cost of FY22, Qtr 4, Item# 71 is $17,490,784.65, with a final contract term ending
02/28/2022.
Third Filing - 2/24/2022: FY22, Qtr 3, Item #67
An Emergency Purchase Extension was received on February 24, 2022, requesting an extension for dates
starting 3/1/2022 to 4/30/2022 at an additional estimated cost of $17,000.000.00, revising the total estimated cost
at $59,000,000.00.
Using State and Federal Funds
Second Filing - 12/09/2021: FY22, Qtr 2, Item #6
An Emergency Purchase Extension was received in the same filing quarter on December 9, 2021 requesting an
extension for dates starting 12/30/2021 to 02/28/2022 at an additional estimated cost of $17,000,000.00, revising
the total estimated cost to $42,000,000.00. Using State and Federal Funds.
Original Filing –10/01/2021: FY22, Qtr 2, Item# 6
18-416CMS-BOSS4-P-376 JPMC Drugs and Pharmaceuticals expires 09/30/2021. 30 ILCS 500/20-60(a) limits
the duration of contracts to ten (10) years inclusive of renewals and extensions and as of its expiration date of
09/30/2021, this contract will be at the ten-year mark.
Bid 21-416CMS-BOSS4-B-22340 JPMC Drugs and Pharmaceuticals was published 06/04/2021 and bids
were opened 08/04/2021 (this was a rebid of B-16903 which was canceled due to inadequate specifications and
B-17371, which was canceled due to non-responsive bidders). The notice of award for B-22340 was published
08/25/2021, which started the 14-day protest period. The incumbent vendor for 18-416CMS-BOSS4-P-376
JPMC Drugs and Pharmaceuticals, Cardinal Health 411, LLC, is the awarded vendor for B-22340. A protest
was received by the Chief Procurement Officer (CPO) 09/02/2021, which stayed the procurement until a
determination was made by the CPO if the protest should be denied or upheld. The CPO's decision to deny the
protest was received late afternoon September 30, 2021 and time is needed for CMS to review.
The BEP goal for this emergency contract will stay the same as the current contract at 0%. The recently
awarded solicitation (B-22340) had a BEP goal of 8%.
In the event the new contract is not executed by 09/30/2021, and in consideration of the contract duration
limitation and the fact that we cannot extend the current contract, Cardinal Health 411, LLC has agreed to a 90-
day emergency contract at the same terms and conditions as the current contract to ensure that there is not a
lapse in service. When the new contract is executed, we intend to cancel the emergency contract.
This is an emergency Joint Purchase Master Contract for drugs and pharmaceuticals to be purchased on an as-
needed basis during the contract period by the Illinois Department of Human Services and Illinois Department of
Public Health.
This Emergency Purchase has an expected start date of 10/01/2021 through 12/29/2021 with an Original
Estimated Cost of $25,000,000.00 with Federal & State Funding.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
Signed By: Will Stephens, APO
Vendor: Cardinal Health 110, LLC Notary Date: 10/1/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $25,000,000.00 $59,000,000.00 $17,490,784.65 $17,490,784.65 22 4
Federal $0.00 $0.00
72 State Police, Illinois File Date: 2/16/2022
Latest Filing – 02/16/2022:
The Actual Total Cost of FY22, Qtr 4, Item# 72 is $10,560.00, with a final contract term ending 1/26/2022.
Original Filing – 11/01/2021: FY22, Qtr 2, Item# 22
Bruce Garrett's services are procured via the vendor Levi, Ray & Shoup through a contract that expires October
31, 2021. Without Bruce Garrett, we will have insufficient support for WAGE and Timekeeping until those
systems are absorbed by SAP. Bruce Garrett has experience supporting these systems and is the only one who
would not need extensive training to do so. We have no one on site with the skill set required for this support.
Bruce Garrett will provide technical support for the WAGE and Timekeeping systems until they are absorbed by
SAP. This will be a 90 day emergency contract, he will provide an estimated 488 hours of support at a rate of
$80 per hour.
This Emergency Purchase has an expected start date of 11/01/2021 through 01/29/2022 with an Original
Estimated Cost of $39,040,00.
Signed By: Nancy King, Interim State Purchasing Office
Vendor: Levi Ray & Shoup Inc Notary Date: 11/1/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $39,040.00 $10,560.00 $10,560.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
73 University of Illinois - Urbana-Champaign File Date: 3/22/2022
Latest Filing – 03/22/2022:
The Actual Total Cost of FY22, Qtr 4, Item# 73 is $152,988.00, with a final contract term ending 3/22/2022
Original Filing – 12/03/2021: FY22, Qtr 2, Item# 55
This vendor has submitted a thorough proposal to perform the entire required scope of work and shows a
detailed understanding of the requirements and ancillary support systems (boiler pumps and insulation
installation). This vendor knows the campus mechanical systems very well and have a reputable standing in
central Illinois regarding work well done. Inclusive costs are less than bids from alternate vendor when pump
and boiler scope was included.
Disconnect and remove 3 existing boilers that provide the only heat source for climate control and hot water for
the primary educational facility on campus. Provide and install three (3) new condensing boilers. Revise and
install all required hot water, drain, and gas piping. New hot water piping layout for primary/secondary operation
with new primary pump installation of one (1) per boiler. Provide and install all required piping insulation. Provide
and install new vent and combustion piping as needed. Provide startup and checkout
This Emergency Purchase has an expected start date of 12/03/2021 through 03/31/2022 with an Original
Estimated Cost of $152,998.00.
Signed By: Jill Menezes, Director of Purchases
Vendor: Henson Robinson Co. Notary Date: 12/3/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $152,998.00 $152,988.00 $152,988.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
74 Employment Security, Department of File Date: 3/29/2022
Latest Filing – 03/29/2022:
The Actual Total Cost of FY22, Qtr 4, Item# 74 is $125,000.00, with a final contract term ending 3/15/2022.
Original Filing – 11/10/2021: FY22, Qtr 2, Item# 35
This vendor is currently a subcontractor on contract #4100138210/21-427DES-FINAN-B-20790 NoCheck is
currently providing the Claimant Portal as a sub-contractor under the current Emergency Contract but will not be
providing the Portal after the current Emergency Contract ends. Continuing the same service for the Claimant
Portal eliminates the expenses of programming, testing, and implementing a new portal. The loss of a Claimant
Portal will result in claimants not having an avenue to select their method of payment and a potential gap in
claimant benefits. Additionally, there is insufficient time before the expiration of the current Emergency Contract
for the Department to procure and implement a new portal from a different vendor. No other procurements are
anticipated to support the NoCheck Claimant Portal.
The NoCheck Group, LLC ("NoCheck") will provide an electronic Claimant Portal for unemployment insurance
claimants to select the method of receiving their benefits; i.e. direct deposit or paper check. This Claimant Portal
is required as a bridge between the Department's benefit funding system (IBIS) and JP Morgan Chase ("Chase"),
the Department's incoming benefit banking vendor under Emergency Contract 4100148165.
This Emergency Purchase has an expected start date of 12/16/2021 through 03/15/2022 with an Original
Estimated Cost of $125,000.00.
Signed By: Kristin Richards, Director
Vendor: The NoCheck Group. LLC Notary Date: 11/10/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 22 4
Federal $125,000.00 $125,000.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
75 Innovation & Technology, Department of File Date: 6/17/2022
Latest Filing – 06/17/2022:
The Actual Total Cost of FY22, Qtr 4, Item# 75 is $68,990.66, with a final contract term ending 6/11/2022.
Original Filing – 3/8/2022: FY22, Qtr 3, Item# 35
The Illinois Department of Innovation and Technology currently has a contract with SEPS, Inc CIT2026389
for: power, generator, UPS, and maintenance needs. The existing contract ends March 13, 2022. This vendor is
familiar with all of the DoIT/ICN sites across the state of Illinois and has installed the majority of the equipment
in use at these locations. This vendor also has security clearance to enter and perform work at these locations.
This vendor has staff that are certified and licensed to do highly skilled work including but not limited to: install
power, remove corrosive batteries, and perform maintenance.
The contract will allow DoIT to engineer, furnish and install new uninterruptible power supply (“UPS”) systems,
generators, and related equipment as needed. The resulting contract will also provide the following services:
power installation, maintenance, emergency maintenance, and preventative maintenance at locations statewide.
Maintenance and emergency maintenance are crucial to keep critical state services working in case of power
outages.
This Emergency Purchase has an expected start date of 03/14/2022 through 06/11/2022 with an Original
Estimated Cost of $102,000.00.
Signed By: Dante Watson, APO
Vendor: SEPS, Inc. Notary Date: 3/8/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $102,000.00 $68,990.66 $68,990.66 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
76 Public Health, Department of File Date: 4/4/2022
Latest Filing – 04/04/2022:
The Actual Total Cost of FY22, Qtr 4, Item# 76 is $9,509,339.02, with a final contract term ending 3/31/2022.
Original Filing – 7/06/2021 FY22, Qtr 1, Item #18:
The Illinois Department of Public Health's (IDPH) current vendor, Pool Administrators Inc. provides the services
for the Program. IDPH is currently in the active procurement process that has not been completed to date and
this Emergency 90-day contract is being requested to ensure continuity of critical services being provided to HIV
positive Illinoisans during the RFP process. The Illinois Department of Public Health administers the Ryan White
Part B Program that houses the Continuation of Health Insurance Coverage (CHIC) Program and the CARE
Program with federal Ryan White Care Act funds. The purpose of the CHIC Program is to assist eligible
individuals who are infected with HIV/AIDS to maintain their insurance coverage (i.e., COBRA, Medicare Part
D, Illinois Marketplace plans, and/or commercial health insurance coverage approved by the state) by assisting
with the payment of the approved monthly premium plan payments. The Ryan White CARE Unit provides an
array of CORE and Supportive Services authorized through the federal Health Resources and Services
Administration (HRSA), of which one CORE Service assists with outpatient medical ambulatory cost for
individuals who are infected with HIV/AIDS. Under Title XXVI of Public Health Service (PHS) Act as amended
by the Ryan White HIV/AIDS Treatment Extension Act of 2009, IDPH needs to provide these services.
This Emergency Purchase has an expected start date of 07/01/2021 through 09/29/2021 with an Original
Estimated Cost of $6,000,000.00.
Signed By: Sarina O'Malley, APO
Vendor: Pool Administrators Incorperate Notary Date: 7/6/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 22 4
Federal $6,000,000.00 $9,509,339.02
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
77 Healthcare and Family Services File Date: 4/13/2022
Latest Filing – 04/13/2022:
The Actual Total Cost of FY22, Qtr 4, Item# 77 is $19,911.65, with a final contract term ending 12/14/2021.
Original Filing - 11/30/2020:
The vendor will provide project management and subject matter expertise to support the HFS's PASRR redesign.
Their responsibilities will include ongoing clarification and articulation of PASRR redesign requirements,
support for preparing a Request for Proposals, and technical assistance during the proposal posting and
evaluation period. This Emergency Purchase has an expected start date of 09/21/2020 through 12/14/2020 with
an Original Estimated Cost of $50,000.00
Signed By: Lynette Schafer, Agency Procurement Officer
Vendor: Sage Squirrel, LLC Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $19,911.65 $19,911.65 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
78 Public Health, Department of File Date: 4/13/2022
Latest Filing – 04/13/2022:
The Actual Total Cost of FY22, Qtr 4, Item# 78 is $54,599.96, with a final contract term ending 4/13/2022.
Original Filing – 3/7/2022: FY22, Qtr 3, Item# 39
DPH has been working with JEMM Technologies since 2014. The most recent contract is due to expire on
March 14, 2022. We began the Request for Proposal process, but it will not be completed by the expiration of
the current contract. Accordingly, we are requesting to procure an emergency contract to avoid a disruption of
services for regionalized perinatal centers. Failure to approve the new contract will force IDPH to choose
another software vendor and spend a considerable amount of time and dollars to reach the same level of
efficiency and quality that is currently experienced with this application and required by State statute. Secondly,
IDPH would be forced to work with an unsupported system while a new system is developed. Any problem
fixes, upgrades, or implementation would be delayed or canceled causing potential risks to data, data security and
stability of the system.
Illinois has a robust perinatal regionalization system that includes 10 Administrative Perinatal Centers that
supervise 122 obstetric hospitals in Illinois. This regionalized network of hospitals helps to provide quality care to
perinatal patients in Illinois. To monitor the hospitals and the quality of care they provide to perinatal patients in
Illinois, the Office of Women’s Health intends to procure a one-year contract with JEMM Technologies for
annual licenses, storage and ongoing maintenance of the system. More specifically, JEMM Technologies will
provide database development services for the proprietary ePeriNet MIS system. This management information
system allows the State to collect data from network hospitals serving mothers and infants at risk of
experiencing poor health outcomes. Access to this data increases the State's capacity to monitor and provide
technical assistance to improve the quality of care provided these populations during the birthing process. Failure
to enter into this contract could have a significant negative impact on the State's ability to monitor and provide
assistance to hospitals, and subsequently, place mothers and infants at additional risk. There are no other vendors
who could seamlessly provide this service between the time their current contract ends and a new contract
begins.
OWHFS is working on the Request for Proposal solicitation. Unfortunately, we will not be able to
complete the review and approval process for this new contract in enough time to prevent a disturbance to data
collection and the quality monitoring process.
This Emergency Purchase has an expected start date of 3/15/2022 through 06/13/2022 with an Original
Estimated Cost of $54,750.00.
Signed By: Kenya McRae, Division Chief
Vendor: JEMM Technologies Notary Date: 3/7/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 22 4
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
Federal $54,750.00 $54,599.96
79 State Police, Illinois File Date: 4/13/2022
Latest Filing – 04/13/2022
The Actual Total Cost of FY22, Qtr 4, Item# 79 is $37,500.00
Original Filing – 12/22/2021: FY22, Qtr 2, Item# 53
The Safe2Help Illinois call center, New Orleans Teleport,Inc. d/b/a CALLS PLUS, is subcontracted through
Sprigeo,INC. for call center services. The current agreement with Calls Plus through Sprigeo ends on
12/30/2021.The IFB and related processes to secure a separate call center contract have been encumbered over
the past approximately 6 months and are still underway.The continuation of the current call center relationship on
an emergency basis is critically essential to Safe2Help Illinois's ability to operate. Without the call center
component, Safe2Help Illinois cannot function at any level. Given that Safe2Help is currently deployed and
actively marketed as a life-safety resource to more than two million Illinois K-12 students, a gap in call center
services would put Illinois schoolchildren in immediate jeopardy of great bodily harm and death.
Emergency continuation of call center services provided by New Orleans Teleport,Inc. d/b/a CALLS PLUS via
Sprigeo,INC.
This Emergency Purchase has an expected start date of 12/21/2021 through 03/20/2022 with an Original
Estimated Cost of $37,500.00.
Signed By: Nancy King, APO
Vendor: Sprigeo, Inc Notary Date: 12/22/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $37,500.00 $37,500.00 $37,500.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
80 Transportation, Department of File Date: 4/21/2022
Latest Filing – 04/21/2022:
The Actual Total Cost of FY22, Qtr 4, Item# 80 is $11,692.04, with a final contract term ending 4/18/2022.
Original Filing – 2/3/2022: FY22, Qtr 3, Item# 19
On the evening of Feb 1, the Kampsville and Brussles ferries were both closed due to ice -floe on the Illinois
River. A power outage occurred that impacted the Joe Page Bridge (a lift bridge in the area). The backup
generator kicked in and was initially working fine. Plowever, when the power was restored, it must have started
dirty or out of phase. This resulted in no street lights, the switch to transfer power was not disengaging, and
coolant was not properly circulating. The IDOT bridge mechanic was sent out, but there was little room to work
and moderate rain was falling and turned to freezing rain. The bridge mechanic was needed to plow on the night
shift. If the lift had failed, we would have been required to lift the bridge and lock it in the up position until
repairs were completed. This would force all of Calhoun to enter and exit through Pike County limiting access to
emergency services and adding several miles of adverse travel.
Due to the immediate need for assistance in diagnosing and repairing the issue, Cummins was called as they had
completed preventative maintenance on the generator in the past. Cummins was available and could respond
immediately.
:
The contractor is to assess and repair the electrical issues/generator caused by the power outage and
restoration of power to avoid restricting traffic in the area.
This Emergency Purchase has an expected start date of 02/01/2022 through 05/01/2022 with an Original
Estimated Cost of $30,000.00.
Signed By: Joseph Monroe, Dist #8 Operations Engineer
Vendor: Cummins Sales & Service Notary Date: 2/3/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $30,000.00 $11,692.04 $11,692.04 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
81 Capital Development Board File Date: 4/28/2022
Latest Filing – 04/28/2022:
The Actual Total Cost of FY22, Qtr 4, Item# 81 is $97,643.58.
Second Filing - 11/5/2021:
A Revised Emergency Purchased dated/ received, November 5,2021 reported in the same filing quarter,
requesting an additional estimated cost of $70,000.00, revising the total estimated cost to $100,000.00. No
additional time.
Original Filing – 11/03/2021: FY22, Qtr 2, Item# 25
The Department of Corrections has notified the Capital Development Board that the underground heat piping
from the Boiler House to the Segregation Building has deteriorated to such a point that it has started leaking in
multiple areas. Similar issues are occurring from the Boiler House to Housing Unit 5 and from the Boiler House to
Housing Unit 7. Due to the leaks in the underground heat piping, there
was no heat in the Segregation Building and Houses 5 and 7. As Lawrence Correctional Center makes its push to
convert to a maximum security facility, the Segregation Building is critical to the daily operations since it will
house Individuals in custody that have to be segregated from the rest of the population. With winter approaching,
getting heat to the buildings is crucial.
On the afternoon of Friday, October 29, 2021, the Illinois Department of Corrections notified CDB that inmates
were becoming disruptive and demanding the heat be turned on in the Segregation Building as temperatures
started to drop. Authorization was given by the Chief Procurement Office to provide emergency services for a
not-to-exceed amount of $30,000.00. CDB responded by procuring a contractor to provide temporary solutions
to heat this building until more permanent expedited piping replacement can be implemented. A call was made to
Heartland Mechanical Contractors, Inc. at 4:00 pm on Friday October 29, 2021 to evaluate and provide the
necessary piping and services to provide heat to Housing Units 5, 7 and the Segregation Building.
According to the contractor, the temp piping (fire hoses) were rented as these items were not available for
purchase at the time of the emergency on or around 8:00 pm Friday night. According to the contractor the
temporary piping rental cost is approximately $6,200 per month. This piping may be in place for up to three
months until such time the permanent pipe is available to install through an additional emergency declaration.
Considering the time frames needed for the selection, negotiation and execution of an A/E contract followed by
bidding and award procedures, the implementation of temporary heating measures under the existing processes
would likely not begin for several months. For this reason, an emergency purchase was necessary to provide
temporary heating solutions as quickly as possible in order to protect against the threat to public health and
safety, to protect against further loss or damage and to prevent or minimize serious disruption in critical State
services.
Heartland Mechanical Contractors, Inc., located in Murphysboro, IL, was selected to provide construction
services because they are familiar with the site, they have the necessary expertise to complete the work, and they
could respond immediately to the request for emergency services.
The scope of work provides for temporary 4”, 6” & 8” piping and necessary fittings from Boiler House No. 1
to housing Units 5, 7, and Segregation Building. All work shall be completed as necessary with available
manpower during normal and/or overtime hours in order to provide heat to the above buildings.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement.
Services provided under this procurement should not exceed $30,000.00, which is a place-holder prior to
entering into a Construction Contract, without prior authorization from the Capital Development Board in
consultation with the Chief Procurement Office. Final Actual Costs will be reported upon project completion and
project close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction, the General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
includes direct labor and supervision, as well as material purchases where the material is installed by the
contractor.
This Emergency Purchase has an expected start date of 10/29/2021 through 01/26/2022 with an Original
Estimated Cost of $30,000.00.
Signed By: Chris Miles, Exec II
Vendor: Heartland Mechanical Contractors Notary Date: 11/3/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $30,000.00 $97,643.58 $97,643.58 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
82 Innovation & Technology, Department of File Date: 4/1/2022
Latest Filing –04/01/2022:
The Actual Total Cost of FY22, Qtr 4, Item# 82 is $3904.17, with a final contract term ending 3/13/2022.
Original Filing – 12/7/2021: FY22, Qtr 2, Item# 47
The Illinois Department of Innovation and Technology currently has a contract with SEPS, Inc CIT2024587
(R103910) for: power, generator, UPS, and maintenance needs. Contract CIT2024587 December 14, 2021. This
vendor is familiar with all of the DoIT/ICN sites across the state of Illinois and has installed the majority of the
equipment in use at these locations. This vendor also has security clearance to enter and perform work at these
locations. This vendor has staff that are certified and licensed to do highly skilled work including but not limited
to: install power, remove corrosive batteries, and perform maintenance.
The contract will allow DoIT to engineer, furnish and install new uninterruptible power supply (“UPS”) systems,
generators, and related equipment as needed. The resulting contract will also provide the following services:
power installation, maintenance, emergency maintenance, and preventative maintenance at locations statewide.
Maintenance and emergency maintenance are crucial to keep critical state services working in case of power
outages.
This Emergency Purchase has an expected start date of 12/14/2021 through 3/13/2022 with an Original
Estimated Cost of $102,000.00.
Signed By: Dante' Watson, APO
Vendor: SEPS, Inc Notary Date: 12/7/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $102,000.00 $3,904.17 $3,904.17 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
83 Southern Illinois University File Date: 4/29/2022
Latest Filing – 04/29/2022:
The Actual Total Cost of FY22, Qtr 4, Item# 83 is $143,100.00.
Original Filing – 3/10/2022: FY22, Qtr 3, Item# 44
Five vendors were contacted. SkyMark Refuelers LLC was the only vendor to submit a quote for the refueler
truck.
SkyMark 1000 Gallon Avgas Refueler to replace the old aviation refueler truck.
This Emergency Purchase has an expected start date of 03/10/2022 through N/A with an Original Estimated
Cost of $143,100.00, using University Local Funds
Signed By: Tina Logan, DDP
Vendor: SkyMark Refuelers LLC Notary Date: 3/10/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $143,100.00 $143,100.00 $143,100.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
84 Human Services, Department of File Date: 11/10/2021
Latest Filing – 11/10/2021:
The Actual Total Cost of FY22, Qtr 4, Item# 84 is $189,310.00.
Second Filing - 7/21/2021:
An Emergency Purchase Extension was received on July 21, 2021 requesting an extension for dates starting
08/01/2021 to 10/31/2021 at an additional estimated cost of $86,355.00, revising the total estimated cost to
$188,847.00.
Original Filing - 4-05-2021; FY21, Qtr 4, Item #16:
A temporary chiller is needed for the Forensic Treatment Building at Elgin MHC. Because of the age of the
chillers it is not feasible to repair. CDB is working on a project to replace the chiller. But an emergency purchase
is needed to have vendor deliver and install the temporary chiller, provide monthly rental and then removal of
chiller at end of contract once CDB replaces. This Emergency Purchase has expected start date of 05-01-2021
through 07-31-2021 with an original estimated cost of $102,492.00.
Signed By: Jean Sandstrom, Procurement Officer
Vendor: The Stone Group Notary Date: 4/2/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $102,492.00 $188,847.00 $189,310.00 $189,310.00 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
85 Capital Development Board File Date: 6/6/2022
Latest Filing – 06/06/2022: FY22, Qtr 4, Item #85
The Actual Total Cost of FY22, Qtr 4, Item# 85 is $75,423.07.
Original Filing – 01/10/2022: FY22, Qtr 3, Item# 6
The Department of Corrections notified the Capital Development Board that on the evening of January 6, 2022,
the Pontiac Correctional Center experienced a power outage at several buildings within the facility, to include the
Medium Security Unit ("MSU") Sallyport, MSU Greenhouse, MSU Maintenance & Manufacturing Shop, Tower
12, Old Mechanical Store, MSU D Dorm, Loafing Shed, Quonset Hut, MSU
Sewage Ejector pumps, MSU Car Wash, and Gym/Kitchen. The maintenance team determined that the fuses at
the Main Distribution Gear Bay 3 at the Physical Plant had failed phase to phase. Further, it was determined there
was a short circuit somewhere on Medium 4160 Voltage Feeder A1. Facility staff have connected a portable
generator at the MSU Maintenance & Manufacturing Shop so that the shop has power and lights to work. They
also connected a generator at the MSU Sally Port.
On January 7, 2022, Pontiac Correctional Center facility staff engaged Block Electric Co., Inc. to assess the
situation and provide portable generators to power those buildings that were still without power. With the very
cold temperatures, and the possibility of long-term rental costs of the generators and the need for permanent
power solutions, the Department of Corrections requested CDB's assistance to provide emergency temporary
power followed by an analysis and plan for more permanent repairs.
It was discovered by facility personnel that water had infiltrated the basement of the abandoned MSU D Dorm,
where the electrical vault is located. Within the last 72 hrs the standing water depth has increased from 6 inches
to approximately 5 feet. Water samples were taken and chlorine was present which indicates a water main break
somewhere in the water distribution system. The water main break needs to be located and repaired so that so
that the water can be pumped out before any electrical issues can be assessed and repaired.
As a water main break is currently the expected cause of the infiltration, a separate contractor is being engaged
to investigate, locate, and make any required water main repairs.
The need for AE design services is unknown at this time.
Considering the time frames needed for the selection, negotiation and execution of an A/E contract followed by
bidding and award procedures, the implementation of temporary power solutions under the existing processes
would likely not begin for several months. For this reason, an emergency purchase was necessary to provide
temporary power solutions as quickly as possible in order to protect against further loss or damage and to
prevent or minimize serious disruption in critical State services.
Block Electric Co., Inc. , located in Niles, IL, was selected to provide temporary power solutions because they
are familiar with the site, they have the necessary expertise to complete the work, and they could respond
immediately to the request for emergency services. The scope of work provides for the rental and installation of
5 temporary emergency generators, and other ancillary equipment for continued support as needed, and to
restore power to the buildings experiencing a power outage at Pontiac Correctional Center until such time
permanent solutions can be implemented.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement. Services
provided under this procurement should not exceed $200,000.00, which is a place-holder prior to entering into a
Construction Contract, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction, the General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
includes direct labor and supervision, as well as material purchases where the material is installed by the
contractor.
Additionally, Governor Pritzker has issued Executive Orders 2021-20, 2021-22, 2021-23, and 2021-27
containing additional mitigations to address the COVID-19 pandemic. This includes an indoor mask requirement
and vaccinations for those working at Illinois Department of Corrections (IDOC) facilities. These requirements
apply to this project.
This Emergency Purchase has an expected start date of 01/07/2022 through 04/06/2022 with an Original
Estimated Cost of $200,000.00.
Signed By: Chris Miles, Exec II
Vendor: Block Electric Co., Inc. Notary Date: 1/10/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $200,000.00 $75,423.07 $75,423.07 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
86 Capital Development Board File Date: 6/15/2022
Latest Filing – 06/15/2022:
The Actual Total Cost of FY22, Qtr 4, Item# 86 is $38,652.43, with a final contract term ending 4/9/2022.
Original Filing – 01/10/2022: FY22, Qtr 3, Item# 7
The Department of Corrections notified the Capital Development Board that on the evening of January 6, 2022,
the Pontiac Correctional Center experienced a power outage at several buildings within the facility, to include the
Medium Security Unit ("MSU") Sallyport, MSU Greenhouse, MSU Maintenance & Manufacturing Shop, Tower
12, Old Mechanical Store, MSU D Dorm, Loafing Shed, Quonset Hut, MSU
Sewage Ejector pumps, MSU Car Wash, and Gym/Kitchen. The maintenance team determined that the fuses at
the Main Distribution Gear Bay 3 at the Physical Plant had failed phase to phase. Further, it was determined there
was a short circuit somewhere on Medium 4160 Voltage Feeder A1. Facility staff have connected a portable
generator at the MSU Maintenance & Manufacturing Shop so that the shop has power and lights to work. They
also connected a generator at the MSU Sally Port.
On January 7, 2022, Pontiac Correctional Center facility staff engaged Block Electric Co., Inc. to assess the
situation and provide portable generators to power those buildings that were still without power. With the very
cold temperatures, and the possibility of long-term rental costs of the generators and the need for permanent
power solutions, the Department of Corrections requested CDB's assistance to provide emergency temporary
power followed by an analysis and plan for more permanent repairs.
It was discovered by facility personnel that water had infiltrated the basement of the abandoned MSU D Dorm,
where the electrical vault is located. Within the last 72 hrs the standing water depth has increased from 6 inches
to approximately 5 feet. Water samples were taken and chlorine was present which indicates a water main break
somewhere in the water distribution system. The water main break needs to be located and repaired so that so
that the water can be pumped out before any electrical issues can be assessed and repaired.
The need for AE design services is unknown at this time.
Considering the time frames needed for the selection, negotiation and execution of an A/E contract followed by
bidding and award procedures, the implementation of water main repair work under the existing processes would
likely not begin for several months. For this reason, an emergency purchase was necessary to locate and repair
any leaks in the water distribution system as quickly as possible in order to protect against further loss or
damage and to prevent or minimize serious disruption in critical State services.
Opperman Construction Company, located in Pontiac, IL, was selected to provide water distribution repair
services because they are familiar with the site, they have the necessary expertise to complete the work, they
have employees with current security clearance, and they could respond immediately to the request for
emergency services.
The scope of work provides for locating and repairing leaks in the water main distribution system at Pontiac
Correctional Center.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement. Services
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
provided under this procurement should not exceed $100,000.00, which is a place-holder prior to entering into a
Construction Contract, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction, the General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
includes direct labor and supervision, as well as material purchases where the material is installed by the
contractor.
Additionally, Governor Pritzker has issued Executive Orders 2021-20, 2021-22, 2021-23, and 2021-27
containing additional mitigations to address the COVID-19 pandemic. This includes an indoor mask requirement
and vaccinations for those working at Illinois Department of Corrections (IDOC) facilities. These requirements
apply to this project.
This Emergency Purchase has an expected start date of 1/10/2022 through 04/09/2022 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Opperman Construction Co. Notary Date: 1/10/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $38,652.43 $38,652.43 22 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022
87 Human Services, Department of File Date: 7/12/2020
Latest Filing – 03/03/2022:/ 7/12/2020 FY22, Qtr 4, Item # 87
The Actual Total Cost of FY22, Qtr 4, Item# 87 is $1,102,824.00, with a final contract term ending 7/12/2020.
Original Filing - 11/1/2019:
DHS requires immediate access to accurate, up to date income and employment verification, independent of
action taken by the client. The information must integrate with the State's Integrated Eligibility System (IES).
Services must be available online, seven (7) days a week. The information must be delivered to the State via
batch file and integrate with the State's IT systems. Upon entering the Social Security Number, TWN will
provide, at a minimum: hire date; current employment status; pay dates; hours worked; rate of pay per pay
period; job title; total time working for employer, and employer name and location for the previous 12 months. In
addition, consulting services are necessary for troubleshooting, training and maintenance within the system.
DHS will require the following two system and usage reports from Equifax/TALX in a mutually agreed upon
electronic format: Monthly usage report due no later than the 10th day of the following month. The report should
include, at a minimum: For each inquiry, the detail will include individual’s name or other identifier; initiator’s
name and location/office/unit; date and time. The information should be separated by calls placed and online
requests and should be further divided into time frame brackets (or buckets). The invoice will detail total billable
transactions. System availability report due no later than the 10th of the following month that includes
information of dates and times the system was unavailable and a summary of the system outage. This
Emergency Purchase has an expected start date of 11/01/2019 through 01/29/2020 with an Original Estimated
Cost of $1,096,100.00.
Signed By: Jean Sandstrom, Agency Procurement Officer
Vendor: Equifax/TALX Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 22 4
Federal $1,096,100.00 $1,102,824.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2022 through June 30, 2022