LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
1 Human Services, Department of File Date: 9/29/2022
Original Filing – 9/29/2022: FY23, Qtr 2, Item# 1
This vendor was going to take over services once the renewal process was completed and they have the required
knowledge to provide the services.
This vendor will provide business services for the Early Intervention (EI) program. Specifically, the vendor of these
business services will adjudicate provider service claims, submit Medicaid claims to the Illinois Department of
Healthcare & Family Services (HFS), allow for EI provider enrollment, and conduct family participation fee invoices
and receivables. The vendor must administer the insurance requirements of the EI system, including the granting of
waivers and exemptions from insurance use. Linkage to EI service authorization data in the front end data system,
currently Cornerstone, is a required interface as are other interfaces with other DHS and EI data systems, i.e. current
fiscal system, Consolidated Accounting Reporting System (CARS).
The vendor will use software they developed
and own and hardware they own and use at their location to provide these services. IDHS is not purchasing a
software system or hardware.
Vendor was notified via email of the 34% BEP goal and asked if they would consider using a BEP vendor for part of
the services. At this time, the Vendor has stated they are only able to meet 5% of the goal but will continue to try
for more.
This Emergency Purchase has an expected start date of 10/1/2022 through 12/29/2022 with an Original Estimated
Cost of $1,020,000.00.
Signed By: Jean Sandstrom, APO
Vendor: IPHCA IL Primary Health Care Assoc Notary Date: 9/29/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,020,000.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
2 Central Management Services, Department of File Date: 9/30/2022
Original Filing – 9/30/2022: FY23, Qtr 2, Item# 2
The previous contract P-11585 was for 5 Day Janitorial services at J0200 MABB located at 160 N LaSalle St,
Chicago, IL. This contract expired 08/31/22 and the next State Use Meeting was set to convene on 09/07/22. The
new contract was approved at that meeting; however, it will not be effective until 11/01/22 so the building will be
without janitorial service for the additional month of October 2022. As this is the Vendor who is currently
servicing the building and will be the Vendor on the new contract, it makes sense to continue services with this
Vendor for the one month period.
The Vendor will provide 5 day janitorial services for the building which includes cleaning all restrooms, stocking
paper supplies as needed, vacuuming carpets, mopping floors, removing waste, cleaning entryways, picking up
litter and debris from entryways and sidewalks in front of the building, cleaning elevators, washing windows on first
floor and dusting blinds.
As this will be a State Use Vendor, no BEP goals were assessed.
This Emergency Purchase has an expected start date of 10/01/2022 through 10/31/2022 with an Original Estimated
Cost of $39,915.00.
Signed By: Martha Blackwell, Manager
Vendor: Sertoma Centre, Inc. Notary Date: 9/30/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $39,915.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
3 Innovation & Technology, Department of File Date: 9/30/2022
Original Filing – 9/30/2022: FY23, Qtr 2, Item# 3
Motorola Solutions, Inc. owns and operates the Starcom21 communications network. It is the only statewide
trunked, digital public safety communications network available in Illinois. It is the only statewide, trunked, digital
voice radio network in Illinois that meets the design, function, and performance requirements of the State of Illinois.
There is no other statewide trunked, digital public safety communications network available in Illinois.
STARCOM21 was built, tested, and is being operated according to specifications provided by the State of Illinois
as a result of the original competitive bid. The network took 7 years to completely build out and pass acceptance
testing. Motorola is the only vendor that has a network in place that meets the State's needs, and it has met the
State's needs since implementation. Illinois’ Starcom21 system is utilized by over 69,000 users, including16,000
state agency users, and any disruption in service would be devastating to all users and therefore devastating to
public safety in Illinois. The system includes
:
● Users – 69,000+ (16,000 State Agency Users)
● Talk Groups - 5834
● Zones - 4
● RF Sites – 327
● Dispatch Sites
- 97
● Dispatch Operator Positions - 673
● 359 T1 Circuits
● 25 DS3 Circuits
● 53 Microwave Circuits
● 30+
Satellites
● 40 4G (cellular backup)
The State's need is to lease a statewide, trunked, digital voice radio network and purchase associated infrastructure
equipment. Supplies and services to be supplied or delivered under the contract include the following components:
•
Access to the System
• Network Infrastructure Services and Equipment
• Warranty and Maintenance
This includes Zone Controllers, RF equipment, towers, standby power, consoles, control stations and dispatch
equipment, backhaul/transport, network access, software, system maintenance, training, and professional services.
The STARCOM21 network provides the day-to-day and emergency 2-way radio communication needs of over
69,000 subscribers, including state agency subscribers, public safety subscribers and public service subscribers from
various governmental and non-governmental entities. The network allows the State to effectively address homeland
security and interoperability concerns. It also figures prominently in the Statewide Communications
Interoperability Plan (SCIP) which identifies a statewide strategy in Illinois that focuses on establishing a single
platform so all public safety agencies can share emergency information. It is imperative for public safety that the
State continue the use of this public safety network.
Do to the nature of the Starcom21 Network there can be no BEP subcontractors for this procurement.
This Emergency Purchase has an expected start date of 10/1/2022 through 12/29/2022 with an Original Estimated
Cost of $4,125,000.00.
Signed By: Van P Austin, APO
Vendor: Motorola Solutions, Inc. Notary Date: 9/30/2022
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $4,125,000.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
4 Capital Development Board File Date: 10/3/2022
Original Filing – 07/28/2022: FY23, Qtr 2, Item# 4
On July 27, 2022, the Department of Human Services requested CDB undertake an Emergency Procurement.
The Illinois School for the Visually Impaired (ISVI) serves as a statewide educational resource, offering students
with visual impairments quality services which will enable them to become personally productive, self-sufficient
citizens. ISVI is a residential/day school where student both live and attend classes on an 18-acre campus. The
utilities are provided from a central power plant through a utility tunnel system that runs to each building on
campus. The tops of these tunnels are also used as sidewalks for the students and staff to walk around campus. On
a recent inspection visit by the Capital Development Board they noticed severe deterioration of a portion of the
sidewalk/tunnel top. The sidewalk above the utility tunnel running parallel to the Auditorium (Building 7) on the
west side has a 35 ft to 40 ft portion that has been settled below the level of the rest of the sidewalk. This sidewalk
is believed by site staff to serve as the top ceiling slab of an approximate 40 ft by 8 ft utility tunnel, which is vital
to the continued operation of the school facility. Currently there is noticeable settlement of the slab with respect to
the wall inside the tunnel, and the underside of the slab has severe spalling with rusting of the reinforcement to the
extent that it cannot be considered effective in contributing to structural strength of the slab based on the CDB
inspection report and their recommendation DHS is requesting this emergency that this portion of sidewalk be
replaced for
the safety of the student and staff that use this sidewalk daily.
This project began through the emergency selection of an Architect/Engineer (“A/E”); this exempts the selection
from a 14-day solicitation required through Qualifications-Based Selection (“QBS”). Considering the time frames
needed for the selection, negotiation and execution of an A/E contract followed by bidding and award procedures, an
assessment of the damages followed by recommendations, design and repairs under the existing processes would
likely not begin for several months. For this reason, emergency purchases are necessary to assess and repair the
damage as quickly as possible in order to protect against the threat to public health and safety, to protect against
further loss or damage and to prevent or minimize serious disruption in critical State services. Hurst-Roche, Inc. of
Hillsboro, IL, was selected because they have the expertise and experience to assess and design the needed work,
and they can respond immediately to this request for emergency services.
The project scope provides for an assessment of the existing conditions, by a firm experienced in utility tunnel
repair projects. This assessment should include an evaluation of different construction methods for safe removal of
the deficient portion of the top slab, selecting the best available option considering time, cost and safety, and
reconstructing the top slab to be safely supported by the existing tunnel and resulting in a smooth line and grade for
the sidewalk to be used by visually impaired students.
The construction will consist of removal and replacement of the deteriorated sections of the top slab as
recommended by the AE, and epair to surface damages directly related to this effort. Replacement of the top slab
will be performed with either cast-in-place or precast concrete, with a positive connection made between the slab
and vertical walls of the tunnel. The slab will be of sufficient structural strength to resist current and anticipated
loads from both vehicular and pedestrian use. Adjustments will be made as necessary to ensure the top of slab is
continuous with the vertical alignment of the remainder of the sidewalk. Work must be completed prior to August
14,2022 in which students will be returning to campus. If it is determined the ceiling slab and sidewalk are unable to
be repaired before August 14,2022, due to design or construction constraints, a separate walkway will be
constructed in a separate or adjacent location in order to provide a safe walkway for ISVI students.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this
procurement should not exceed $50,000.00, which is a place-holder prior to the negotiation of a Professional
Services Agreement, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as a
material term of the contract. In accordance with section 00 21 50 of the Standard Documents for Construction, the
General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
includes direct labor and supervision, as well as material purchases where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 07/28/2022 through 10/26/2022 with an Original Estimated
Cost of $50,000.00.
Signed By: Chris Miles, Exec II
Vendor: Hurst Roche Eng Notary Date: 7/28/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
5 Public Health, Department of File Date: 10/3/2022
Original Filing –10/3/2022: FY23, Qtr 2, Item# 5
BioFire Defense FilmArray system is the only system and vendor, approved by the Center for Disease Control and
Prevention and the Department of Defense for the detection of all species of Ebolavirus and are limited to LRN
laboratories.
6 instruments to test Ebolaviruses and reagent test kits.
Unfortunately, this instrument is only made by one vendor that holds the patents and applied for patents.
This Emergency Purchase has an expected start date of 10/3/2022 through 12/30/2022 with an Original Estimated
Cost of $325,020.00.
Signed By: Nicole Hildebrand, CFO
Vendor: BioFire Defense Notary Date: 10/3/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $325,020.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
6 Transportation, Department of File Date: 10/4/2022
Original Filing – 10/4/2022: FY23, Qtr 2, Item# 6
They are a pre-qualified IDOT Contractor working on an IDOT project within 1 mile of the emergency location.
Additionally they have the necessary equipment and are prepared to start as soon as plans are available
On 9/28 a fire caused extensive damage on SB l-90/l-94/Dan Ryan exit ramp (Exit 53C) to SB l-55/Stevenson.
The ramp was closed shortly after and will remain closed until repairs can be made. Contractor will provide
barrier wall and traffic control equipment and signage to close the damaged location on the bridge for interim repairs
as well as facilitating permanent repairs.
This Emergency Purchase has an expected start date of 10/03/2022 through 12/31/2022 with an Original Estimated
Cost of $400,000.00.
Signed By: Jose Rios, Deputy Director
Vendor: Lorig Construction Co. Notary Date: 10/4/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $400,000.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
7 University of Illinois Chicago File Date: 10/2/2022
Original Filing – 10/2/2022: FY23, Qtr 2, Item# 7
UI Health Hospital and Clinics, Self-Funded
The vendor, One Sixty over Ninety, LLC (Vendor), developed a cohesive, umbrella brand for the University of
Illinois System that united the three universities — Urbana-Champaign, Chicago, and Springfield — for a
comprehensive fundraising campaign. The “Altogether Extraordinary” campaign resulted in increased enrollment
across the entire system, record fundraising (a 75% increase in FY18 over FY17), and the approved budget’s largest
appropriation increase (FY21) in two decades.
The Specialty Care Building (SCB) was announced in November 2019, and groundbreaking took place in August
2020. In early 2021, because of its experience and success working with and promoting the University System, the
vendor was recommended to UI Hospital and Clinics to help support a campaign for the launch of the Specialty
Care Building.
In FY22, UI Hospital and Clinics and the vendor partnered on an initial commercial (Phase 1) that would serve
as the basis for the FY23 media campaign to support the opening of the SCB. After completing the initial phase of
campaign in late FY22, the vendor presented two subsequent phases of the campaign, in FY23, to support the
launch of the SCB. University of Illinois Hospital & Clinics Leadership approved the concept for these phases and
green lit the vendor to move into conception. The Phase 1 video launched in June 2022; the Phase 2 video is planned
to launch mid-to-late October 2022; the Phase 3 video is planned to launch in Q2 2023.
It was not until Aug. 9, 2022 — fewer than seven weeks before the opening of the SCB — that UI Hospital and
Clinics received a cost breakdown for the remainder of the campaign — with an estimated $150,000 for Phase 2 and
$90,000 for Phase 3, exceeding the small-bid threshold.
The SCB is a new, 200,000-square-foot, $194 million building. It is an extremely important project for UI Hospital
and Clinics, and the state. It is the first new clinical facility on the UI Hospital and Clinics campus in two decades.
Not only does the state-of-the-art building expand UI Hospital and Clinics' clinical footprint, it has the potential to
grow the UI Hospital and Clinics brand, improve the lives of our patients and communities, and, as the academic
health enterprise for the University of Illinois, bolster the reputation of the System.
There were three aspects to funding the build
• Donor support. A gift commitment of $10 million from Bruno & Sallie Pasquinelli provided the substantial support
to make the surgical aspects of this building happen. More importantly, it was their commitment to this endeavor
that set the stage for UI Hospital and Clinics to have the confidence to move the project forward.
• Planned
Investment. The second aspect of funding comes from the reserves the UI Hospital and Clinics have set aside
through its financial diligence. These reserves allowed UI Hospital and Clinics to advance technology in support of
the many clinical needs of our patients.
• Public-private partnership. In concert with UI Hospital and Clinics
resources, the UI Hospital and Clinics leveraged a public-private partnership (P3) for 80% of this project.
The true success of the strategic financial approaches to building and operationalizing this facility lie in
utilization — clinic and surgical volumes (patients). The building has 182 clinic rooms, eight operating rooms, and
24 pre- and post-surgery bays. UI Health Hospital and Clinics anticipates:
• 200,000 annual patient visits
• 8,200 annual surgeries300 annual GI procedures
If clinics and operating rooms are not being fully utilized, revenue is not being fully realized. The sooner the
building becomes profitable, the sooner the state is collecting revenue from this facility. If operations and finances
under perform, it could weaken donor trust and jeopardize future support. Likewise for the willingness to capitalize
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
on public-private partnership opportunities. It would be an enormous financial blow.
The vendor has concepted and is ready to produce the next phase of the campaign within the next few weeks. If
UI Hospital and Clinics cannot move forward with the vendor, then the nearly $200 million facility will not be
promoted to its potential, which would set it on a course to be to be underutilized and financially underperform.
This is the only vendor that can execute a campaign, right now, to support the Specialty Care Building in the
immediate and critical weeks that following its opening. And with its knowledge and previous success with the
University System, we are confident they would create work that achieves our goals for the facility and is congruent
with the brand and mission of the University System overall. A Sole Economically Feasible Source procurement
will be initiated to complete the project.
Television commercial filming and production services in English and Spanish language designed to reach the needs
of Chicago residents to introduce and promote the new Specialty Care Building. Vendor to work with UI Hospital
and Clinics to produce the Phase 2 video of a 3-video series. The focus of this video is the opening of the new
Specialty Care Building. Estimate includes agency hours and hard costs associated with the production/execution of
this video. Estimate includes one (1) 1-day location scout, one (1) tech scout and up to three (3) shoot days in
Chicago. Costs include crew, crew travel, equipment rental, casting, locations, and craft services per the approved
directors treatment. The hours include time for Video Production and Account & Creative oversight, etc.
This Emergency Purchase has an expected start date of 09/30/2022 through 12/28/2022 with an Original Estimated
Cost of $240,000.00, using Self-Funded : UI Health Hospital and Clinics
Signed By: Debra Matlock, Exec Dir
Vendor: One sixty over ninty, LLC Notary Date: 10/2/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $240,000.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
8 Transportation, Department of File Date: 10/4/2022
Original Filing – 10/4/2022: FY23, Qtr 2, Item# 80
Lion Lumber is in the vicinity and has the needed timbers available for immediate delivery. Two other local
vendors were solicited but could not supply timbers in time for repair project. Horigan urban lumber was a no quote
and Calumet Lumber did not have inventory to meet deadline.
On 9/28 a fire caused extensive damage on SB l-90/l-94/Dan Ryan exit ramp (Exit 53C) to SB l-55/Stevenson.
The ramp was closed shortly after and will remain closed until repairs can be made. These timbers are needed for the
initial repair to open one lane of the ramp.
This Emergency Purchase has an expected start date of 10/03/2022 through 12/30/2022 with an Original Estimated
Cost of $4,000.00.
Signed By: Michael Walton, Engineer of Day Labor
Vendor: Lion Lumber/ Sterling Notary Date: 10/4/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $4,000.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
9 University of Illinois Chicago File Date: 10/10/2022
Original Filing – 10/10/2022: FY23, Qtr 2, Item# 9
Upon the selection process for the university's outdoor student concert, this entertainer was selected by the
students. An offer was made to Partynextdoor (PND) on September 13, 2022. PND’s team accepted and provided
a contract on September 21, 2022. PND's contract needed to be revised for the event location. CSI (Center for
Student Involvement) submitted the contract on September 22, 2022 and the University requested the vendor
information form to be completed by the artist, which is contracted through vendor Partyomo Touring LLC. We
received the vendor form on September 23, 2022. There was an issue with the vendor number, which delayed
having the entertainer added in iBuy until October 3,2022. A requisition was created on October 7,2022 at 5:53p.m.
and the purchase order was approved October 8,2022 at 7:03a.m. PND required payment/PO by Saturday,
October 8, 2022.
Entertainer will perform for 60 minutes outdoors, meet and greet with 30 students.
This Emergency Purchase has an expected start date of 10/08/2022 through 10/08/2022 with an Original Estimated
Cost of $150,000.00.
Signed By: Debra Matlock, Exec Dir
Vendor: Partyomo Touring, LLC Notary Date: 10/10/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $150,000.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
10 Corrections, Department of File Date: 8/5/2022
Original Filing – 8/5/2022: FY23, Qtr 2, Item# 10
The Vendor is able to provide needed commissary items to the Illinois Department of Corrections for its Individual
in Custody and Correctional Facility Employees.
The Vendor will provide approved commissary items that will allow for the continued sales of food, clothing,
health/beauty, sundries and electronics to individuals in custody and Correctional Facility Employees.
The Illinois Department of Corrections is setting the BEP goal for this procurement at 20%.
This is a zero dollar contract, the State does not fund the expenses.
This Emergency Purchase has an expected start date of 08/04/2022 through 11/2/2022 with an Original Estimated
Cost of $6,000,000.00, using none State Funds.
No State or Federal Funding.
Signed By: Jacenta Wilson, APO
Vendor: Keefe Group Notary Date: 8/5/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $6,000,000.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
11 Corrections, Department of File Date: 8/5/2022
Original Filing – 8/5/2022: FY23, Qtr 2, Item# 11
The Vendor is able to provide needed commissary items to the Illinois Department of Corrections for its Individual
in Custody and Correctional Facility Employees.
The Vendor will provide approved commissary items that will allow for the continued sales of food, clothing,
health/beauty, sundries and electronics to individuals in custody and Correctional Facility Employees.
The Illinois Department of Corrections is setting the BEP goal for this procurement at 20%.
This Emergency Purchase has an expected start date of 08/05/2022 through 11/02/2022 with an Original Estimated
Cost of $6,000,000.00, using none State or Federal Funds.
This is a zero dollar contract, the State does not fund the expenses.
Signed By: Jacenta Wilson, APO
Vendor: Performance Group dba Vistar Notary Date: 8/5/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $6,000,000.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
12 Corrections, Department of File Date: 8/5/2022
Original Filing – 08/05/2022: FY23, Qtr 2, Item# 12
The Vendor is able to provide needed commissary items to the Illinois Department of Corrections for its Individual
in Custody and Correctional Facility Employees.
The Vendor will provide approved commissary items that will allow for the continued sales of food, clothing,
health/beauty, sundries and electronics to individuals in custody and Correctional Facility Employees.
The Illinois Department of Corrections is setting the BEP goal for this procurement at 20%.
This Emergency Purchase has an expected start date of 08/05/2022 through 11/02/2022 with an Original Estimated
Cost of $6,000,000.00, using none State or Federal Funds.
This is a zero dollar contract, the State does not fund the expenses.
Signed By: Jacenta Wilson, APO
Vendor: Union Supply Group Notary Date: 8/5/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $6,000,000.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
13 Corrections, Department of File Date: 8/5/2022
Original Filing – 8/5/2022: FY23, Qtr 2, Item# 13
The Vendor is able to provide needed commissary items to the Illinois Department of Corrections for its Individual
in Custody and Correctional Facility Employees.
The Vendor will provide approved commissary items that will allow for the continued sales of food, clothing,
health/beauty, sundries and electronics to individuals in custody and Correctional Facility Employees.
The Illinois Department of Corrections is setting the BEP goal for this procurement at 20%.
This Emergency Purchase has an expected start date of 08/05/2022 through 11/02/2022 with an Original Estimated
Cost of $6,000,000.00, using none State or Federal Funds.
This is a zero dollar contract, the State does not fund the expenses.
Signed By: Jacenta Wilson, APO
Vendor: Walkenhorst's Notary Date: 8/5/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $6,000,000.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
14 Corrections, Department of File Date: 8/5/2022
Original Filing – 8/5/2022: FY23, Qtr 2, Item# 14
The Vendor is able to provide needed commissary items to the Illinois Department of Corrections for its Individual
in Custody and Correctional Facility Employees.
The Vendor will provide approved commissary items that will allow for the continued sales of food, clothing,
health/beauty, sundries and electronics to individuals in custody and Correctional Facility Employees.
The Illinois Department of Corrections is setting the BEP goal for this procurement at 20%.
This Emergency Purchase has an expected start date of 08/05/2022 through 11/02/2022 with an Original Estimated
Cost of $6,000,000.00, using none State or Federal Funds.
This is a zero dollar contract, the State does not fund the expenses.
Signed By: Jacenta Wilson, APO
Vendor: E Ford Commisaary Inc. Notary Date: 8/5/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $6,000,000.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
15 Corrections, Department of File Date: 10/13/2022
Original Filing – 10/13/2022: FY23, Qtr 2, Item# 15
Vendor was on-site doing work for another project. Vendor has experience in this type of work.
Vendor shall rebuild 2 pumps and install 1 of them. Vendor shall build a 6' diameter vault with a 30" hatch and
building an emergency bypass. Vendor shall replace the Check Valves and Gate Valves with Plug Valves. Vendor
shall replace the piping from the existing Base Elbow through the Valve Vault . Vendor shall run the bypass pump
for a month. Vendor shall include 1440 gallons of fuel at $5.00 per gallon in the cost of the bypass pumping.
Vendor is a registered BEP vendor.
This Emergency Purchase has an expected start date of10/10/2022 through 01/06/2023 with an Original Estimated
Cost of $114,739.97.
Signed By: Sandy Robinson II, PM
Vendor: Schomburg & Schomburg Const Co. Inc. Notary Date: 10/13/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $114,739.97 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
16 University of Illinois Chicago File Date: 10/14/2022
Original Filing – 10/14/2022: FY23, Qtr 2, Item# 16
The University is experiencing a staffing shortage of building service workers, who provide custodial and
environmental cleaning services on campus. Our current vendor Southwest Service Corporation (SSC (E&I / IPHEC
vendor), does not have the staff to meet the University needs for temporary cleaning, housekeeping, and
disinfection services. This situation means that campus buildings do not have personnel available to provide cleaning
and disinfection services - a threat to public health. The vendor Vargas Group is able to provide personnel to clean
these buildings while the University works towards issuing an award for custodial services via RFP #IDM631. The
response period for RFP #IDM631 has ended and the University is reviewing responsive submissions. Upon award
of this competitive solicitation and execution of a resulting contract the University will no longer experience
conditions that necessitate an emergency purchase. This emergency purchase serves as a gap stop to ensure
custodial and environmental cleaning services on campus continue.
The Vendor will provide temporary cleaning, housekeeping, and disinfection services in campus buildings; Science
and Engineering Labs East (607), Science and Engineering Labs West (608), Behavioral Sciences Building (618),
Science & Engineering South (619), Engineering Research Facility (648), and 2242 West Harrison Street (980). The
Vendor will provide all labor and required equipment to complete the work.
This Emergency Purchase has an expected start date of 11/01/2022 through 01/29/2023 with an Original Estimated
Cost of $428,118.00, using Self Supporting Funds.
Signed By: Debra Matlock, Exec Director
Vendor: Vargas Group Notary Date: 10/14/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $428,118.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
17 Employment Security, Department of File Date: 10/17/2022
Original Filing – 10/17/2022: FY23, Qtr 2, Item# 17
The Illinois Department of Employment Security (IDES) needs postage services to mail mission critical information
to citizens of Illinois that have applied for Unemployment Insurance (UI) benefits. These mailings inform citizens
of the status of their UI applications and the level of their benefits. The postage must be delivered remotely, using
IDES' leased Pitney Bowes postage equipment. Much of the mail that will be processed contain client benefits and
related information, which is mandated by both State and Federal statute/policy.
Currently USPS metered postage rates for a one (1) ounce first class letter is $0.60 and since IDES does not pre-
pay for postage which would be required if IDES purchased postage from the United States Postal Service (USPS),
IDES requires a mechanism that allows the agency to pay for postage after services have been rendered. Pitney
Bowes has extended the usage of Purchase Power to IDES to pay for postage and is the only company that will
provide this mechanism. Further, due to proprietary issues, Pitney Bowes will only load postage onto a Pitney
Bowes meter and IDES utilizes Pitney Bowes postage meters for the application of postage because IDES has a
combination of owned and leased Pitney Bowes postage meters and other mailing equipment. Therefore, it is
important that IDES continue the postage services with Pitney Bowes to avoid an interruption in services which
would be disastrous for the agency as well as the claimants.
Bulk Metered Postage delivered on-demand remotely to IDES leased and owned Pitney Bowes postage equipment.
This Emergency Purchase has an expected start date of 10/17/2022 through 01/13/2023 with an Original Estimated
Cost of $550,000.00, using Federal Funds.
Signed By: Dorthea Lovelace, SSPM
Vendor: Pitney Bowes, Inc. Notary Date: 10/17/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 23 2
Federal Cost: $550,000.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
18 University of Illinois Chicago File Date: 10/18/2022
Original Filing – 10/18/2022: FY23, Qtr 2, Item# 18
The University is experiencing a staffing shortage of building service workers, who provide custodial and
environmental cleaning services on campus. Our current vendor Southwest Service Corporation (SSC) (E&I / IPHEC
vendor), does not have the staff to meet the University needs for temporary cleaning, housekeeping, and COVID-
19 disinfection services. This situation means that the UI Hospital does not have personnel available to provide
cleaning and disinfection services - a threat to public health. The vendor is BEP certified and is able to provide
personnel to clean this building while the University works towards issuing an award for custodial services via RFP
#IDM631. The response period for RFP #IDM631 has ended and the University is reviewing responsive
submissions. Upon the award of this competitive solicitation and execution of a resulting contract, the University
will no longer experience conditions that necessitate an emergency purchase. This emergency purchase serves as a
stopgap to ensure custodial and environmental cleaning services on campus continue.
Apache Service and Supply Company will provide temporary EVS/hospital-grade cleaning, housekeeping, and
COVID-19 disinfection
services at the UI Hospital (Building 949). Vendor will provide all labor and required
equipment to complete the work.
This Emergency Purchase has an expected start date of 11/01/2022 through 01/29/2023 with an Original Estimated
Cost of $437,736.00, using Self-Supporting Funds.
Signed By: Debra Matlock, Exec Dir
Vendor: Apache Service & Supply Co. Notary Date: 10/18/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $437,736.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
19 University of Illinois Chicago File Date: 10/26/2022
Latest Filing - 12/08/2022: FY23, Qtr 2, Item # 19
An Actual Total Cost of $599,678.55 was reported in the same filing quarter.
Original Filing – 10/26/2022: FY23, Qtr 2, Item# 19
We need to upgrade an existing scientific instrument manufactured by Keysight that contains technology that is
proprietary to Keysight. Therefore, Keysight is the only vendor that can perform the upgrade. Keysight provided
a discounted quote will expire on Monday, October 31st. Tuesday, November 1st the price will go up by $36K
and the grant only covers the original amount of $599,680.
The existing vector network analyzer model PNA-X N5242B by Keysight operates from 10 MHz to 26.5 GHz.
We are purchasing an upgrade so that the vector network analyzer can extend its upper frequency of operation from
26.5 GHz to 110 GHz to give our laboratory new measurements research capabilities and to make us more
competitive. UIC members and their respective research groups will benefit from this upgrade.
This Emergency Purchase has an expected start date of 10/26/2022 through 10/28/2022 with an Original Estimated
Cost of $599,678.55, using Federal Funds.
Signed By: Debra Matlock, Exec Director
Vendor: Keysight Technologies, Inc. Notary Date: 10/26/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 23 2
Federal Cost: $599,678.55 $599,678.55
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
20 University of Illinois Chicago File Date: 10/28/2022
Original Filing – 10/28/2022: FY23, Qtr 2, Item# 20
AT&T is the existing switched Ethernet service vendor for data/internet access for UIC- Division of Specialized
Care for Children (DSCC). AT&T provides services for data/internet communication services given DSCC is not
physically connected to UIC campus by university infrastructure. AT&T is the only vendor who can provide these
services for all of our statewide offices and ensure no loss of service at the current pricing.
The switched Ethernet services will cover statewide offices at DSCC with various Internet speeds based on the
requirements of each office. These services are critical for the daily business functions at DSCC and the university.
The services will give DSCC the ability to send vital electronic communications, access software and meet
university IT security requirements.
The current State of Illinois Master Contract expires on December 9, 2022 without any renewals. AT&T is the only
vendor who can provide these services to all of DSCC's statewide offices. Without an agreement in place, DSCC
would see a large increase in monthly service fees due to AT&T's tariff pricing. The financial impact to the
university for the increase tariff pricing would go from $6,102 per month ($73,224 annually) to $ $11,340 per
month ($136,080 annually). This would increase costs by $62,856 per year. The university and/or State of
Illinois procurement teams will work to ensure a RFP, or other state approved procurement process, is conducted
prior to the end of this quick purchase term. The lack of these service would disrupt DSCC's ability to partner with
Illinois families and communities to help children and youth connect to the services and resources.
This Emergency Purchase has an expected start date of 10/26/2022 through 10/27/2022 with an Original Estimated
Cost of $146,448.00 using combination of fund types such as EAA, Federal Block Grant, and Aux/Self-Supporting
Funds.
Signed By: Debra Matlock, Exec Dir
Vendor: AT&T Notary Date: 10/28/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 23 2
Federal Cost: $146,448.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
21 Capital Development Board File Date: 10/21/2019
Latest Filing – 12/08/2022: FY 23, Qtr 2, Item 21
A final Cost Statement was received on 12/08/2022, stating that the Actual Total Cost is $257,602.78 with a final
term of contract 12/08/2022.
Fifth Filing - 10/20/2020:
An Emergency Purchase Extension was received on October 20, 2020, requesting an extension until 12/31/2020. he
extension expenditure is not assessed and will be charged for time only.
Fourth Filing - 05/29/2020:
An Emergency Purchase Extension was received on May 29, 2020 requesting an extension for dates starting
06/18/2020 to 10/01/2020 revising the current contract amount for Farnsworth Group, Inc. to $141,100.00 and
Limbaugh Construction Co. to $2,825,099.35, for a total amount of $2,966,199.35. The extension expenditure is not
assessed and will be charged for time only.
Third Filing - 03/13/2020:
The scope of this Emergency Purchase for Farnsworth Group, Inc. has been expanded, adding a new Statewide
Processing Center ("SPC") at Alton Mental Health Center which will require additional temporary workspace in
Willow Hall as well as permanent workspace in Maple as suggested by the A/E of record and approved by CDB.
The scope of work also includes design services for the renovation of Willow Hall into a temporary workspace for a
Statewide Processing Center ("SPC") as well as design services for the renovation of Maple Hall for permanent
workspace. The revision is for dates starting 10/21/2019 to 07/01/2020 at an additional estimated cost of
$285,000.00, revising the total estimated cost to $1,410,000.00.
Second Filing - 12/13/2019:
An Emergency Purchase Extension was received on December 13, 2019, for Farnsworth Group Inc. & Limbaugh
Construction Company Inc., requesting an extension for dates starting 01/02/2020 to 07/01/2020 at an additional
estimated cost of $0.00, keeping the estimated cost at $1,125,000.00.
Original Filing - 10/21/2019:
On August 30, 2019, the Centers for Medicare and Medicaid Services (Federal CMS) approved a Corrective Action
Plan (CAP) submitted by the Illinois Department of Healthcare and Family Services (HFS) in response to
deficiencies outlined in a December 2018 and February 2019 Federal inspections. The CAP is to correct areas where
the State of Illinois is out of compliance with Federal Medicaid laws for, among other reasons, failure to allow
beneficiaries to respond and provide renewal forms or necessary information through any of the modes of
submission which includes telephone, (specifically, HFS as the State Medicaid Agency and the Illinois Department
of Human Services (DHS), the agency that makes determinations on public benefits). This CAP includes a plan to
create a new call center at Alton to address these findings and it is to be fully functional on April 1, 2020. Therefore,
DHS has asked that CDB procure vendor(s) under an emergency declaration to renovate the first floor of Holly
Hall into a call center. The call center is necessary to alleviate wait times as high as 50 minutes and abandonment
rates well exceeding 50%. This potentially endangers hundreds of thousands of Illinoisans and puts them at risk for
not having food or getting needed medical attention if they cannot reach DHS to apply for public benefits. Not only
is the State of Illinois under a CAP from federal CMS, but we are also under a CAP from the United States
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
Department of Agriculture (USDA) Food and Nutrition Service (FNS) on SNAP benefits (for timeliness issues).
The scope of work provides for design services to renovate the existing interior space for approximately 80
workers. The work includes removal of existing walls and finishes, the creation of new toilet rooms, office space,
and breakroom. The existing electrical must be replaced and HVAC system must be modified to accommodate the
increased occupant load. The existing entrances will have to be modified for accessibility. The existing elevator must
be repaired. A new parking lot will be constructed to accommodate the increased occupancy of the building. This
project includes the removal of asbestos-containing materials. Lead removal may also be required. This Emergency
Purchase has an expected start date of 10/21/2019 through 01/18/2020 with an Original Estimated Cost of
$125,000.00 for Farnsworth Group and $1,000,000.00 for Limbaugh Construction Company, Inc..
Signed By: Chris Miles, Executive II
Vendor: Farnsworth Group, Inc. & Limbaugh Construction Co., Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,125,000.00 $2,966,199.35 $257,602.78 $257,602.78 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
22 Natural Resources, Department of File Date: 11/7/2022
Original Filing – 11/7/2022: FY23, Qtr 2, Item# 22
The Office of Mines and Minerals' Abandoned Mined Land Reclamation Division (AMLRD) responded to a call on
Thursday, November 3rd, regarding a possible mine subsidence event on Roanoke Drive in Springfield. When
OMM staff arrived on the scene, they learned that an excavator was performing work in the backyard of a residence
and partially fell into a mine airshaft. Fortunately, no one was injured and the City of Springfield was able to pull
the excavator out of the hole. This event was not subsidence but was a result of the excavator breaking through the
concrete cap of the airshaft. Once the excavator had been removed, staffwere able to measure the opening which was
approximately 11ft x 8 feet and had a depth of 40 feet. There was no sign of mine off-gassing and approximately 30
feet of water in the pit. The City of Springfield covered the airshaft with steel plating and cordoned off the area.
OMM employees have
been visiting the site regularly on Friday and Monday (Nov 7th) to ensure safety of the situation. OMM
employees met with a potenial contractor this morning to determine a reclamation plan and cost estimate. This
emergency contract is necessary to alleviate the potential life-threating hazards of on open pit within a residential
neighborhood. This vendor is able to complete the work immediately. The are also located within the City of
Springfield.
This vendor will alleviate the hazards of the open pit by first pumping/removing the water located within the pit.
Once the water has been removed, the vendor will begin filling the void with concrete. The concrete will be formed
into a cap for safety. Due to the location of the pit, concrete will need to be pumped to the backyard from the
street. Once the concrete cap has cured, the area will be covered with dirt and seeded. This vendor has the
equipment and knowledge to complete these construction requirements.
Construction Services
There are no nearby contractors in Springfield that can complete the required work that are certified under the BEP.
The only registered vendor will have to subcontract the construction services.
This Emergency Purchase has an expected start date of 11/7/2022 through 11/9/2022 with an Original Estimated
Cost of $50,000.00.
Signed By: Eric Michael, APO
Vendor: United Contractors Midwest Notary Date: 11/7/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
23 Innovation & Technology, Department of File Date: 11/15/2022
Original Filing – 11/15/2022: FY23, Qtr 2, Item# 23
Motorola has been the current vendor for the MC Starcom21 compatible subscriber radio equipment contract.
Motorola was originally selected through competitive bid process. Motorola previously supported DoIT during
initial 5 years contract term, there were no renewals. DoIT has previously been able to successfully negotiate
contracts with this vendor and the existing contract terms will be used for the Emergency period. Contract
negotiations with a new vendor could take several weeks creating significant risk and exposure during negotiations.
The administrative review process has previously been completed with this vendor, including financial disclosures
and BEP utilization plan. Bringing in a new vendor for such a large and complicated implementation would take
months as the configuration.
The Department of Innovation and Technology is currently working on an IFB for replacement of the Emergency
Starcom21 Equipment Contract. Due to additional needs and time constraints in procurements, DoIT will need a 90
day emergency contract to allow adequate time to review any new pricing, equipment and needs for this contract,
to publish the IFB, and allow time for bids to be received, bids reviewed, award published, and contract execution.
There was an emergency contract in place that expired. A new extension was requested, but that contract extension
was not able to get executed prior to the emergency contract expiring. Therefore this new emergency is being
processed to allow time for the new IFB to be completed and awarded.
Motorola supplies equipment to the state of Illinois entities utilizing Starcom21 radio network communication via
radio mobile and portable radios, emergency agencies and dispatch consoles. The equipment purchased from this
contract is invaluable to the support of Illinois Law enforcement agencies State, Local and County. This equipment
also supports emergency communication with the equipment purchased on this contract. The loss of the ability to
purchase equipment on this contract would be detrimental to all Emergency agencies throughout the state and would
degrade emergency communications in critical incidents throughout the state with law enforcement and emergency
agencies such as fire departments, emergency medical technicians, prison guards. This Emergency JPMC contract
will be available for use by all governmental units and qualified not-for-profits.
This Emergency Purchase has an expected start date of 11/15/2022 through 02/13/2023 with an Original Estimated
Cost of $2,000,000.00.
Signed By: Van P Austin, APO
Vendor: Motorola Solutions Inc Notary Date: 11/15/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $2,000,000.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
24 Capital Development Board File Date: 11/15/2022
Original Filing – 11/15/2022: FY23, Qtr 2, Item# 24
The scope of work provides for the replacement of critical 2400V Automatic Transfer Switch parts, and operational
testing as directed by the AE of record. Scope also includes the acquisition of additional required ATS parts for
back-up bench stock.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, design
documents provided by the Architect/Engineer of record and quote received by Block Electric Company,Inc.
Construction Services provided under this procurement should not exceed $180,400.00,which is a place-holder prior
to entering into a Construction Contract,without prior
authorization from the Capital Development Board in consultation with the Chief Procurement Office. Final Actual
Costs will be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35,all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as a
material term of the contract. In accordance with section 00 21 50 of the Standard Documents for Construction,the
General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
includes direct labor and supervision, as well as material purchases where the material is installed by the contractor.
Additionally,Governor Pritzker has issued Executive Order 2022-21 containing additional mitigations to address the
COVID-19 pandemic. This includes an indoor mask requirement and vaccinations for those working at Illinois
Department of Human Services (IDHS) facilities. These requirements apply to this project.
This Emergency Purchase has an expected start date of 11/15/2022 through 02/12/2023 with an Original Estimated
Cost of $180,400.00.
Signed By: Chris Miles, Exec II
Vendor: Block Electric Co Notary Date: 11/15/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $180,400.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
25 University of Illinois Chicago File Date: 11/17/2022
Original Filing – 11/17/2022: FY23, Qtr 2, Item# 25
The existing Epic implementation consulting partner contracts that emanated from KRS125 are expiring in January
2023. These existing partners are currently engaged in several important Epic optimization initiatives. We expect
new Epic module implementations to start in January. A new RFP has been drafted and issued (EWM168) and
vendor responses are currently being evaluated. We had hoped that the RFP award would be on the January 2023
University of Illinois Board of Trustees (BOT) meeting agenda. However, we have been given guidance that the
proposed timeline would not allow a January Board meeting and therefore are now targeting the March 2023 BOT.
As a result, we are requesting an emergency to continue to utilize this consulting partner in order not to create a gap
in services and to avoid causing delays in critical project start dates.
Impact Advisors will continue to provide consulting services on several important Epic optimization initiatives.
This Emergency Purchase has an expected start date of 11/17/2022 through 4/08/2023 with an Original Estimated
Cost of $180,000.00.
Signed By: Debra Matlock, Exec Dir
Vendor: Impact Advisors Notary Date: 11/17/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $180,000.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
26 University of Illinois Chicago File Date: 11/17/2022
Original Filing –11/17/2022: FY23, Qtr 2, Item# 26
The existing Epic implementation consulting partner contracts that emanated from KRS125 are expiring in January
2023. These existing partners are currently engaged in several important Epic optimization initiatives. We expect
new Epic module implementations to start in January. A new RFP has been drafted and issued (EWM168) and
vendor responses are currently being evaluated. We had hoped that the RFP award would be on the January 2023
University of Illinois Board of Trustees (BOT)meeting agenda. However, we have been given guidance that the
proposed timeline would not allow a January Board meeting and therefore are now targeting the March 2023 BOT.
As a result, we are requesting an emergency to continue to utilize this consulting partner in order not to create a gap
in services and to avoid causing delays in critical project start dates.
Huron will continue to provide consulting services on several important Epic optimization initiatives.
This Emergency Purchase has an expected start date of 02/01/2023 through 05/01/2023 with an Original Estimated
Cost of $180,000.00.
Signed By: Debra Matlock, Exec Dir.
Vendor: Huron Consulting Group Notary Date: 11/17/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $180,000.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
27 University of Illinois Chicago File Date: 11/17/2022
Original Filing –11/17/2022: FY23, Qtr 2, Item# 27
The existing Epic implementation consulting partner contracts that emanated from KRS125 are expiring in January
2023. These existing partners are currently engaged in several important Epic optimization initiatives. We expect
new Epic module implementations to start in January. A new RFP has been drafted and issued (EWM168) and
vendor responses are currently being evaluated. We had hoped that the RFP award would be on the January 2023
University of Illinois Board of Trustees (BOT) meeting agenda. However, we have been given guidance that the
proposed timeline would not allow a January Board meeting and therefore are now targeting the March 2023 BOT.
As a result, we are requesting an emergency to continue to utilize this consulting partner in order not to create a gap
in services and to avoid causing delays in critical project start dates.
CSI will continue to provide consulting services on several important Epic optimization initiatives.
This Emergency Purchase has an expected start date of 01/09/2023 through 04/08/2023 with an Original Estimated
Cost of $180,000.00.
Signed By: Debra Matlock, Exec Dir
Vendor: CSI Notary Date: 11/17/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $180,000.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
28 University of Illinois Chicago File Date: 11/17/2022
Original Filing – 11/17/2022: FY23, Qtr 2, Item# 28
The existing Epic implementation consulting partner contracts that emanated from KRS125 are expiring in January
2023. These existing partners are currently engaged in several important Epic optimization initiatives. We expect
new Epic module implementations to start in January. A new RFP has been drafted and issued (EWM168) and
vendor responses are currently being evaluated. We had hoped that the RFP award would be on the January 2023
University of Illinois Board of Trustees (BOT) meeting agenda. However, we have been given guidance that the
proposed timeline would not allow a January Board meeting and therefore are now targeting the March 2023 BOT.
As a result, we are requesting an emergency to continue to utilize this consulting partner in order not to create a gap
in services and to avoid causing delays in critical project start dates.
Ettain Group will continue to provide consulting services on several important Epic optimization initiatives.
This Emergency Purchase has an expected start date of 01/11/2023 through 04/10/2023 with an Original Estimated
Cost of $180,000.00.
Signed By: Debra Matlock, Exec Dir
Vendor: Leidos Health dba Ettain Group Notary Date: 11/17/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $180,000.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
29 University of Illinois Chicago File Date: 11/17/2022
Original Filing – 11/17/2022: FY23, Qtr 2, Item# 29
The existing Epic implementation consulting partner contracts that emanated from KRS125 are expiring in January
2023. These existing partners are currently engaged in several important Epic optimization initiatives. We expect
new Epic module implementations to start in January. A new RFP has been drafted and issued (EWM168) and
vendor responses are currently being evaluated. We had hoped that the RFP award would be on the January 2023
University of Illinois Board of Trustees (BOT) meeting agenda. However, we have been given guidance that the
proposed timeline would not allow a January Board meeting and therefore are now targeting the March 2023 BOT.
As a result, we are requesting an emergency to continue to utilize this consulting partner in order not to create a gap
in services and to avoid causing delays in critical project start dates.
Nordic will continue to provide consulting services on several important Epic optimization initiatives.
This Emergency Purchase has an expected start date of 01/09/2023 through 04/08/2023 with an Original Estimated
Cost of $180,000.00.
Signed By: Debra Matlock, Exec Dir
Vendor: Nordic Consulting Partners Notary Date: 11/17/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $180,000.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
30 Capital Development Board File Date: 11/21/2022
Original Filing – 11/21/2022: FY23, Qtr 2, Item# 30
The scope of work provides for construction services to support the removal and replacement of approximately
1,450 square feet of low-slope roofing membrane and insulation on the perimeter roof below the building's main
standing seam roof. Included in the work will be replacing all metal cap and counter flashing and replacing all
necessary roof accessories. Four additional drain heads will need to
be added.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, design
documents provided by the Architect/Engineer of record and quote received by Sterling Commercial Roofing, Inc..
Services provided under this procurement should not exceed $69,650.00 prior to entering into a Construction
Contract, without prior authorization from the Capital DevelopmentBoard in consultation with the Chief
Procurement Office. Final Actual Costs will be reported upon project completion and project closeout.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as a
material term of the contract. In accordance with section 00 21 50 of the Standard Documents for Construction, the
General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
includes direct labor and supervision, as well as material purchases where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 11/21/2022 through 02/18/2023 with an Original Estimated
Cost of $69,650.00.
Signed By: Chris Miles, Exec II
Vendor: Sterling Commercial Roofing, Inc. Notary Date: 11/21/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $69,650.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
31 Central Management Services, Department of File Date: 11/17/2022
Original Filing – 11/17/2022: FY23, Qtr 2, Item# 31
The Illinois Office of Communication and Information (IOCI) is statutorily mandated by 20 ILCS 405/405-270 to
provide for and coordinate broadcast communications services for State agencies and, when requested and when in
the best interests of the State, for units of federal or local governments and public and not-for-profit institutions of
primary, secondary, and higher education.
IOCI originally sought to procure the services of a vendor to replace the satellite controller which instructs the
satellite antenna motor to move the dish that is located on the roof of the 120 W. Jefferson St., Springfield, IL
62702. The current controller is 30 years old and had stopped working, although the dish was still able to send and
receive transmissions. IOCI and CMS Bureau of Strategic Sourcing (BOSS) attempted to procure the controller
equipment via multiple requests for quotes (small purchases) with no success. On or about September 22, 2021,
the dish was struck by lightning and is now unable to receive on the horizontal downlink. Because it is not possible
to move the dish, it is now not possible to receive any signals.
In order to meet statutory requirements, it has been determined that replacement of the entire system is in the
best interest of the State. Based on the lack of success in replacing the satellite controller, IOCI contacted the
vendor who installed the current satellite transmission equipment in the early 1990s to request a quote. The vendor
was able to access their records and has a good understanding of the location of the equipment and what is needed to
meet the State's needs and the vendor was willing to provide a quote for the new equipment.
The BEP goals calculated at 0% as there are no BEP vendors certified under NIGP Codes:
726-54
Ground Stations, Satellite: Transmit/Receive and Receive Only (Including Antennas)
840-20 Broadcast Equipment, Television
840-45 Satellite Receiver Dish (Video)
Due to the recently recognized requirement of a crane being needed to remove the original satellite as well as
installing the new satellite once the construction has been completed and the previous Emergency contract extension
was not executed, we are doing a new Emergency which includes the estimated cost of the crane. It is estimated as
we are unsure how many days it will actually be needed. The cost of the satellite itself will be paid under the old
Emergency P-41130 and cost of the removal, installation and crane will be covered under this new Emergency.
This Emergency Purchase has an expected start date of 11/16/2022 through 02/14/2023 with an Original Estimated
Cost of $144,766.00.
Signed By: Martha Blackwell, Manager
Vendor: Comm & Power Industries LLC Satcom & antenna Tech Div Notary Date: 11/17/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $144,766.00 $0.00 $0.00 23 2
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
32 Innovation & Technology, Department of File Date: 11/23/2022
Original Filing – 11/23/2022: FY23, Qtr 2, Item# 32
The state sold the JRTC to Google, which means DoIT has to remove/relocate the state owned fiber network from
the basement of the JRTC. Complicating matters and compressing the timeline for this move, the city of Chicago
issued an unexpected temporary moratorium on cutting LaSalle and Lake Streets beginning 12/1/22. DoIT must
have the conduit along these streets relocated/replaced by the end of November, which is Phase 1 of the JRTC fiber
relocate project. Once the conduit has been moved/relocated, Phase 2 will begin to finish the installation. Phase 2
includes: remainder of LaSalle Street fiber, hand-hole, conduit placement, the inside plant work at City hall - splice
work, conduit, fiber install, fiber termination (repeat for MABB). DoIT and Meade are at the mercy of several local
permitting entities before work can be done in downtown Chicago, this further delayed the ability of DoIT and
Meade to get the emergency relocation started earlier.
The existing contract CIC3648240 with Meade expires 11/27/22 with no renewals. DoIT submitted an
amendment on 11/4/2022 to add $850,000 of funds to finish phase 1 of the fiber move on BidBuy B-33097. Due to
receiving amendment approval with only one business day remaining before contract expiration, some funds from
the amendment have also been included in this emergency to ensure contract coverage and a funding source to finish
phase 1 of the fiber move before the moratorium begins 12/1 and allow the state to vacate the JRTC per the sales
agreement. Failure to finish phase 1 may result in significant delays and pose a risk to the fiber network which is a
critical state asset. The JRTC fiber provides one of two physical paths to the Chicago POP which serves all
Chicago and collar county government and education sites, Equinix which processes ~50% of all traffic leaving the
network, and network services for the City of Chicago and Cook County. Loss of the JRTC fiber creates a
vulnerability that will almost certainly result in a widespread outage that would likely take days to restore.
In addition to the emergency fiber move detailed above, Meade also covers our owned fiber network statewide. If
we do not have a fiber maintenance vendor on contract we risk prolonged network outages every time our fiber is
damaged by having to negotiate a new emergency contract for the fiber repair each time it is damaged.
DoIT is in process of completing a request for a 12-month sole source contract to cover Meade's services until a
new RFP can be issued and awarded. DoIT anticipates sending the sole source for review and approval within one
to two weeks. The new RFP is currently being drafted and is being done on R-125058.
This Emergency Purchase has an expected start date of 11/22/2022 through 02/19/2023 with an Original Estimated
Cost of $1,050,000.00.
Signed By: Van P Austin, APO
Vendor: Meade, Inc. Notary Date: 11/23/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,050,000.00 $0.00 $0.00 23 2
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
Federal Cost: $0.00 $0.00
33 Human Services, Department of File Date: 11/23/2022
Original Filing – 11/23/2022: FY23, Qtr 2, Item# 33
Only 2 vendors were identified as offering guard services for mental health facility residents outside of the facility
and the master contract for Guard Service will not provide one on one physical monitoring in a hospital setting.
The second vendor who had been hired previously will no longer provide services outside of Chicago - The patient
is being moved to DesPlaines - a Northwestern suburb of Chicago approximately 30 miles from Elgin MHC.
TriStone was the only vendor available to provide security for mental health patients at offsite locations.
Emergency Procurement of "Sitter Services" for One on One (or Two on One) physical 24/7 monitoring of Elgin
Mental Health Center psychiatric patients in a hospital setting in Chicagoland and Northwest Suburban Hospitals.
Cost and Terms are estimated.
A inquiry as to TriStone's participation was sent via email on 11/23/2022. To date, vendor has not responded.
Vendor needed to begin services immediately due to the resident's poor physical condition and need for medical
assistance.
An analysis of available BEP vendors was performed; no vendors were identified as offering offsite
security to residents of mental health facilities.
IDHS will continue to encourage the vendor to seek out and utilize
BEP vendors where they can.
This Emergency Purchase has an expected start date of 11/23/2022 through 02/20/2023 with an Original Estimated
Cost of $135,000.00.
Signed By: Jean Sandstrom, APO
Vendor: TriStone Security Notary Date: 11/23/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $135,000.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
34 Chicago State University File Date: 11/29/2022
Original Filing – 11/29/2022: FY23, Qtr 2, Item# 34
Chicago State University (CSU) made necessary personnel adjustments within the Information Technology
Department (ITD) on campus at the end of August 2022 that required immediate engagement with an outside
vendor for interim leadership and project management under Emergency Purchase CSU090122. EC-United has
provided CSU with personnel and managed projects for CSU during the emergency purchase term utilizing both
CSU ITD personnel, EC-United personnel, and has contracted with outside vendors as subcontractors as necessary
to provide necessary services to campus.
The emergency need has not abated. Much of the initial emergency term has been utilized addressing immediate,
emergency needs while reviewing exactly what technology is in place on campus, what is operational, and what
requires attention. A competitive solicitation alone cannot address the ongoing need for personnel, and search
processes are just beginning to identify qualified candidates to lead CSU's ITD team in a more permanent fashion.
The University will engage with this vendor for a new three month emergency term so the vendor can continue
managing projects and CSU personnel until the internal team stabilizes.
This Emergency Purchase has an expected start date of 11/30/2022 through 02/28/2023 with an Original Estimated
Cost of $1,184,848.00.
Signed By: Kent M. Clapsaddle, Dir Procurement Services
Vendor: Exec Consultants United LLC dba EC-United Notary Date: 11/29/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,184,848.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
35 Innovation & Technology, Department of File Date: 11/30/2022
Original Filing – 11/30/2022: FY23, Qtr 2, Item# 35
The Department currently has a Sole Source contract with AT&T Corp until 12/09/22. AT&T has developed a
significant infrastructure of services provided to the state and other agencies. The Department currently has these
services with AT&T at a reduced cost. At this time, AT&T is the only known vendor that can provide this wide
array of services statewide without significant down time. Due to significant delays processing a new SEFS
procurement to replace the expiring contract, the Department is forced to pivot and request an emergency to ensure
uninterrupted services continue for thousands of state employees, offices, and schools around the state. This
contract provides roughly 90% of the state network connectivity and is vital to daily operations for hundreds of
agencies and schools. The Department currently has a RFP on the street for a new 10 year contract for these
services which closes 12/15. We will not be able to award this contract in time, nor is there sufficient time for any
potential transition to a new provider. This emergency contract will be a JPMC available for use by all state
agencies, other governmental entities, and not-for-profits.
The Department requires services which fulfill the State’s private telecommunications network voice and data
services required to perform our critical mission. The scope of services covered is wide-ranging services (Transport
services, Private Fiber, Internet Egress, Local Voice, Long Distance, Conferencing and Other Services) which will
enable governmental units and qualified not-for-profit agencies to purchase telecommunications services, some
directly from the resulting contract and some through the DoIT, as to be specified in the resulting contract.
This Emergency Purchase has an expected start date of 12/10/2022 through 03/09/2023 with an Original Estimated
Cost of $3,000,000.00.
Signed By: Van P Austin, APO
Vendor: AT&T Corp Notary Date: 11/30/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $3,000,000.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
36 Innovation & Technology, Department of File Date: 12/2/2022
Original Filing – 12/02/2022: FY23, Qtr 2, Item# 36
The existing contract expires 12/2/22 and there are no renewals. The vendor is currently reviewing the DoIT
provided draft contract that is being done on bid buy # B-30910. The vendor has indicated their review will not be
completed before expiration of the current contract.
The Illinois Department of Innovation and Technology currently has a contract with Fujitsu CIT0144170 for :
Equipment, Maintenance, services, training and materials/services needed for implementation, installation, or
support of the Fujitsu Network. The existing contract ends December 2, 2022. Over the life of existing (expiring)
and past contracts with Fujitsu, the state has purchased approximately $20 million in equipment, maintenance, and
services. To switch to another vendor at this point would mean the state would have to spend an estimated $10-12
million on new equipment. That figure does not include the cost of engineering and other labor costs involved in
implementing a new network from the ground up. Engineering, other staff labor, and training costs for state staff
implementing a new network could add another $2M to the cost of switching vendors. The ICN must maintain a
fiber lab and staff has been through extensive training and has spent thousands of labor hours implementing the
existing network that runs on Fujitsu DWDM equipment. Staying with Fujitsu will allow for maintenance on the
existing equipment as well as end of life and damaged equipment replacement. The existing Fujitsu equipment
owned by the state and not yet depreciated will be unusable and would have to be shelved. Migrating the network
to a new vendor would take at least 18-24 months and during that time the sole priority would be the network
migration to the new vendor. The state has used Fujitsu gear to implement a large portion of the Connect Illinois/K-
12 initiative since the start of the 2019/2020 school year. This is the primary contractual mechanism used to
provide K-12 schools with equipment, support and maintenance in conjunction with the Connect Illinois initiative
as well as supporting the needs of the DoIT ICN fiber backbone.
This contract will allow for the continued purchasing of: Fujitsu DWDM equipment such as optical shelves,
LAMDA access modules, Dispersion Compensation Modules (DCM), light amplification modules, transponders,
optical cards, services, training/mentoring, and maintenance. The state has used Fujitsu gear to implement a large
portion of the Connect Illinois/K-12 initiative since the start of the 2019/2020 school year. This is the primary
contractual mechanism used to provide K-12 schools with equipment, support and maintenance in conjunction with
the Connect Illinois initiative as well as supporting the needs of the DoIT ICN fiber backbone.
This Emergency Purchase has an expected start date of 12/03/2022 through 03/02/2023 with an Original Estimated
Cost of $100,000.00.
Signed By: Van P Austin, APO
Vendor: Fujitsu Network Comm, Inc. Notary Date: 12/2/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,000,000.00 $0.00 $0.00 23 2
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
37 University of Illinois Chicago File Date: 12/7/2022
Original Filing – 12/07/2022: FY23, Qtr 2, Item# 37
Due to increased violence and attacks in public areas, including hospitals and schools, it has become necessary to
have additional safeguards to protect patients, visitors, and staff. The Evolv weapons detection system will be
installed at 12 access points within the five UI Health buildings. The Evolv system, purchased from Apex3, is a
next-generation intelligent security system that combines sensor technology with artificial intelligence to produce
more accurate threat detection. The Evolv system has high output scanning ability, up to 3,600 people per hour.
This speed will allow seamless entry into our facility without causing delays. The system scans for weapons and
will not set off an alarm with non-threatening items such as keys, wallet, and belts. The system distinguishes
between non-threatening items and weapons, such as guns/gun components, and possible explosive items with real-
time tracking software and tablets showing the weapon's location on the person. It will notify security of the
weapon placement on the person, in bags and backpacks. The sensors immediately alert security supervisors if a
weapon is found or an alert is triggered. The COVID-19 pandemic has made the touchless feature of scanning
visitors an added benefit in spaces where social distancing is required. If a purchase order is approved by December
31, 2022, the University will save $521,744 by avoiding price increases that go into effect on January 1, 2023.
he vendor will provide services via a four-year lease for a total cost of $1,274,322. This includes the installation of
Dual Lane Evolv Express systems and Single Lane Evolv Express systems, programming and configuration of Evolv
Express systems with appropriate software and services, wireless tablets with floor stands for use with Dual Lane
and Single Lane Evolv systems, performance measuring and test analytics with Operational Test Kit (OTK), and
training for client on how to use the system and assist with process/procedure adjustments. This quick purchase
includes:
Qty: 3 Evolv Express Dual Lane | Indoor | Wireless | Hardware-Lease
Qty: 3 Evolv Express Dual Lane | Indoor |
Software & Services
Qty: 6 Indoor/Outdoor 10" Tablet w/ Floor Stand
Qty: 6 Indoor/Outdoor 10" Tablet w/
Desk Stand
Qty: 9 Evolv Express Single Lane #1 | Indoor | Wireless | Hardware-Lease
Qty: 9 Evolv Express
Single Lane #1 | Indoor | Software & Services
Qty: 9 Indoor/Outdoor 10" Tablet w/ Floor Stand
Qty: 9
Indoor/Outdoor 10" Tablet w/ Desk StandQty: 2 Evolv Express Single Lane #2 | Indoor | Wireless | Hardware-Lease
Qty: 2 Evolv Express Single Lane #2 | Indoor | Software & Services
Qty: 2 Indoor/Outdoor 10" Tablet w/ Floor
Stand
Qty: 2 Indoor/Outdoor 10" Tablet w/ Desk Stand (INCLUDED) Express Wireless Indoor/Outdoor 10"
Tablet on Desk Stand (DTR)
Qty: 5 Outdoor Battery Charger, Ganged (6)
Qty: 4 Express Operational Test Kit
(OTK)
Qty: 1 Shipping: $6,000.00
Qty: 1 Install & Training of equipment
****Funding is received thru Hospital Self-Supporting (Institutional) Funds
This Emergency Purchase has an expected start date of 12/07/2023 through 03/06/2023 with an Original Estimated
Cost of $1,274,322.00.
Signed By: Debra Matlock, Exec Dir
Vendor: Apex3 Systems Notary Date: 12/7/2022
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,274,322.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
38 Commerce and Economic Opportunity, Department of File Date: 12/9/2022
Original Filing – 12/09/2022: FY23, Qtr 2, Item# 38
The Vendor was awarded a contract (22-420DCEO-STRTC-P-32126) after a competitive solicitation. However,
the Vendor failed to meet the BEP goal during the initial term of the contract in order to be eligible for renewal. The
Vendor is being retained on an emergency basis until another competitive solicitation can be processed.
A statewide call center to supplement in-person client intake and to provide an alternative mode for low-income
clients to request services for the Low-Income Home Energy Assistance Program (LIHEAP) and Community
Services Block Grant (CSBG) program through its Help Illinois Families call center announced by the Governor in
June 2020 during the height of the global pandemic. There will continue to be a critical and increased need to safely
provide utility bill assistance and other essential services in the future. Affording clients the option to start the pre-
application process for LIHEAP and CSBG remotely and with the assistance of a live call center agent will increase
accessibility, outreach and capacity to broadly serve many more eligible households efficiently and effectively in the
long-term. Implementing a statewide call center to support Help Illinois Families will extend much-needed support
to OCA grantees and local intake sites in handling the peak demand periods for LIHEAP and CSBG services. This
should prospectively minimize the delay of application review as best practices are developed and assimilated to
the ongoing circumstances in the best interest of prioritizing and serving the vulnerable populations in Illinois.
****Funding is received thru Federal & State Funds
This Emergency Purchase has an expected start date of 12/08/2022 through 03/07/2023 with an Original Estimated
Cost of $400,000.00.
Signed By: Candyce Thompson, APO
Vendor: FH Cann & Assoc. Notary Date: 12/9/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $400,000.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
39 Central Management Services, Department of File Date: 12/9/2022
Original Filing – 12/09/2022: FY23, Qtr 2, Item# 39
The power failed at the Suburban North Building located at 9511 Harrison St. in Des Plaines, Illinois. JPMC
Vendor Fairfield was called in to diagnose the problem and they can do part of the repair work but they cannot
perform the majority of the complex repair work and will work with Prime Electric to restore the power as Prime
Electric has the experience required to do the more complex work required.
1. Provide (350'x3) 1050' 4/0 al JCN neutral conductor. 2. Provide/install (3) 4/0 15KV Conventional Terminations
with lugs and bolts torqued into place and cable shielding connected to system ground. 3. Provide/install (3) 4/0
15KV Loadbreak Elbow 4. High Potentially Test Cables with Quantitative Analysis Report. 5. Labor based on
normal double time 6. Freight for shipping cables red eye due to time limitations.
This Emergency Purchase has an expected start date of 12/09/2022 through 03/09/2023 with an Original Estimated
Cost of $175,000.00.
Signed By: Martha Blackwell, FPM
Vendor: Prime Elec Co. Notary Date: 12/9/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $175,000.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
40 Innovation & Technology, Department of File Date: 12/13/2022
Original Filing – 12/13/2022: FY23, Qtr 2, Item# 40
Alert IT Solutions, Inc. (AlertIT) is a CMS registered BEP registered reseller for Rocket Software. The Rocket
products in use by DoIT provide application access to the agency' mainframe. The system is a Web based GUI
front end to the IMS Mainframe based KIDS system. GUI is Graphical User Interface and IMS is a mainframe
database and transaction system in which applications for mainframe are written.
Lack of maintenance would eventually cause the interfaces to the KIDS application to become unstable and
unreliable, resulting in reduced efficiency and increased costs of using KIDS and possibly system failure. This could
result in the Agency's failure to meet program objectives, federal and state mandates.
KIDS or Key Information Delivery System is used by Child Support Enforcement. The information it is
providing directly impacts child welfare in the state of Illinois.
The Key Information Delivery System (KIDS) notifies the Division of Child Support Enforcement (DCSE) of
all:
Approvals; Suspensions; Resumptions; Cancellations; Sanctions; Reinstatements; Additions and deletions of a
dependent child to the cash or medical assistance unit; Inter-Office transfers of cases; Changes in program eligibility;
Changes in the basis of a child's eligibility; Account information; and all known information relating to the
noncustodial parent.
The Rocket products in use by DoIT provide application access to the agency' mainframe reporting software,
which processes thousands of reports from the mainframe on a monthly basis and is critical to the State of Illinois
for daily processing and business needs.
These products are currently licensed and used by agencies hosted and supported on the State of Illinois IT
infrastructure. It is a standard business practice at DoIT to maintain software support/maintenance on all mainframe
products.
This Emergency is for maintenance on:
VNZ - Mobius®-Windows,VNB - Mobius®-Windows - Packet
Production,VNN - Mobius®-Windows - Network Server Access,VNL -
Mobius®-Windows - Advanced Laser
Printing,DRZ - ASG-DocumentDirect®,DRN - ASG-DocumentDirect® - Network Server
Access,DRA - ASG-
DocumentDirect® - AFP,DRD - ASG-DocumentDirect® - DJDE/Metacode,DXZ - ASG-DocumentDirect®
Application
Suite,DXN - ASG-DocumentDirect® Application Suite - Network Server Access,DXA - ASG-
DocumentDirect® Application Suite -
AFP,DNA - ASG-DocumentDirect® for the Internet-NT - AFP,DRM - ASG-
DocumentDirect® - z/OS Server Access,DRA -
ASGDocumentDirect -®AFP,DRD - ASG-DocumentDirect® -
DJDE/Metacode - TCE - ASG-TMON® for CICS TS for z/OS - DNZ - ASG-DocumentDirect® for the Internet-
NT,DNM - ASG-DocumentDirect® for the Internet-NT - z/OS Server Access,DND - ASG-DocumentDirect® for
the Internet-NT - DJDE/Metacode,VZZ - Mobius®-z/OS,VZB - Mobius®-z/OS - Packet Production,VZC -
Mobius®-z/OS - CICS Server,VZU - Mobius®-z/OS -VTAM Server,VZL - Mobius®-z/OS - Advanced Laser
Printing,VZR - Mobius®-z/OS - Remote Job - Output,VZM - Mobius®-z/OS - Microfiche,VZT - Mobius®-z/OS
- Tape ViewDirect,VZN - Mobius®-z/OS -IBM-OAM,VZO - Mobius®-z/OS - FileTek Optical ViewDirect,VZK
- Mobius®-z/OS - Kodak Optical ASG-DocumentDirect® for the Internet-NT - ViewDirect API for JAVA (DNJ)
- LS 3270 GUI Developer WinJa Maintenance - LS 3270 GUI Server WinJa Maintenance - LS Client Access
License 3270/VT WinJa Maintenance - Rocket MX (Desktop Edition) Engine For 3270 Maintenance - Rocket MX
(Desktop Edition) Builder For 3270 Maintenance - Rocket Modern Experience Reinstatement Fee.
Rocket Software is the manufacturer for DoIT's Mainframe reporting software - Mobius/Document Direct.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
Rocket also provides CICS TS for Z/OS and ViewDirect API which works in conjunction with the reporting tool.
Mobius processes thousands of reports from the mainframe on a monthly basis and is critical to the SOI for daily
processing and business needs.
The Contract ended on 6/30/2022. The vendor is not giving a prorated cost to the agency, so a pricing for the full
year has been negotiated from $979,892.40 to $903,756.66 for a total cost savings to the SOI of $76,135.74. DoIT
has an IFB in process to replace this Emergency. Once the IFB has been executed the emergency contract will no
longer be needed.
This Emergency Purchase has an expected start date of 12/12/2022 through 03/11/2023 with an Original Estimated
Cost of $903,756.66.
Signed By: Van P Austin, APO
Vendor: Alert IT Solutions Inc. Notary Date: 12/13/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $903,756.66 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
41 Central Management Services, Department of File Date: 12/8/2022
Original Filing – 12/08/2022: FY23, Qtr 2, Item# 41
This Vendor's role of construction was outlined in the original Emergency Purchase Statement on B-28680, declared
when ordering the Satellite and Engineering services; however, was not actually named in the Emergency Statement.
1) The specifications for the new satellite had to be built out which took several months. We did not receive these
specs until 3/28/22.
2) Then we had to have the Engineering firm use those specifications to do the engineering
work of what was needed to reinforce the roof of the building to hold the new satellite. The solicitation was done
but the contract was not executed until 6/9/22 due to terms and conditions. The engineering work was not completed
until 08/2022.
3) The estimate received for the construction services dated 9/23/22 was in the amount of $193,000
and could not be done as a Small Purchase as originally intended.
4) Personnel resource changes prevented the
forward movement of the original emergency project.
5) Due to the time constraints of the crane being scheduled
with the original satellite Vendor, for removal of the old satellite and the timing of opening the roof for the upgrades,
we need to do this as an emergency.
1) Remove and reinstall drop ceilings in work area on upper floor
2) Remove fireproofing on existing beams where new steel members will be instald
3) Install new fireproofing at locations disturbed by our scope of wor
4) Remove portions of existing ballast roof to install new steel meber
5) Patch ballast roof at complete of steel wor
.
6) Remove existing roof frame in preparation for new satellite structe
.
7) Install new galvanized steel frame for new satellite structure.
This Emergency Purchase has an expected start date of 12/08/2022 through 03/08/2023 with an Original Estimated
Cost of $193,000.00.
Signed By: Martha Blackwell, FPM
Vendor: R.D. Lawrence Notary Date: 12/8/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $193,000.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
42 Auditor General, Office of the File Date: 9/2/2022
Original Filing – 9/2/2022: FY23, Qtr 2, Item# 42
The conditions and circumstances requiring this emergency purchase, including reasons for selection of the particular
contractor and a description of what the contractor will do or provide, are:
A fair and reasonable price was negotiated with KEB, who has experience with the Auditor General's program and
and has sufficient staff and experience to perform the engagement and begin work within the necessary timeframe to
avoid serious disruption in OAG audit/examination services.
This Emergency Purchase has an expected start date of 09/15/2022 through 02/10/2023 with an Original Estimated
Cost of $132,000.00.
Signed By: Jane Clark, Director
Vendor: Kerber, Eck & Braeckel, LLP Notary Date: 9/15/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $132,000.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
43 Auditor General, Office of the File Date: 12/21/2022
Original Filing – 12/21/2022: FY23, Qtr 2, Item# 43
The conditions and circumstances requiring this emergency purchase, including reasons for selection of the particular
contractor and a description of what the contractor will do or provide, arc:
A fair and reasonable prices was negotiated with Adelfia LLP, who has experience with the Auditor General's
program and has sufficient staff and experience to perform the engagement and begin work with the necessary
timeframe to avoid serious disruption in OAG examination services.
This Emergency Purchase has an expected start date of 03/01/23 through 06/30/24 with an Original Estimated Cost
of $108,000.00.
Signed By: Jane Clark, Director
Vendor: Adelfia, LLC Notary Date: 12/21/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $108,000.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
Updates
To
Previously Filed
Emergency Purchases
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
44 Transportation, Department of File Date:
Latest Filing - 10/17/2022: FY23. Qtr 2, Item# 44
An Actual Total Cost of $39,308.00 was reported in the same filing quarter.
Original Filing – 9/28/2022: FY23, Qtr 2, Item# 44
Brown Electric was the original installer of the lights on this bridge thus most familiar with the current
configuration. They were also available to immediately respond.
On Sept 19th the Coast Guard notified IDOT that all lights were out on the bridge that carries I-57 over the
Mississippi River. After reviewing all of the normal issues we could not identify the problem. Brown Electric was
able to assess the issue and will be providing the parts and labor to repair the navigational lights. This will include
reinstalling conduit that has come loose due to vibration that wore mounting hole of the strap causing failure.
This Emergency Purchase has an expected start date of 09/27/2022 through 12/25/2022 with an Original Estimated
Cost of $40,000.00.
Signed By: Rob Graeff, OE
Vendor: Brown Electric, Inc. Notary Date: 9/28/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $40,000.00 $39,308.00 $39,308.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
45 University of Illinois Chicago File Date:
Latest Filing - 10/27/2022: FY23, Qtr 2, Item #45
An Actual Total Cost of $230,682.40 was reported in the same filing quarter.
Original Filing – 10/4/2022: FY23, Qtr 2, Item# 8
UI Health opened the outpatient Specialty Care Building (SCB) on 9/26/2022 and has started surgeries. We need
the Xenex LightStrikes onsite to ensure that adequate enhanced disinfection protocols can be met for patient and
staff safety. The services are needed to maintain the same level of care and disinfection that is taking place in the
hospital.
With manual liquid cleaning alone, harmful pathogens remain on surfaces even with the best liquid chemical
disinfection. Over 40% of high-touch surfaces in patient rooms are not disinfected by manual cleaning. UI health
started outpatient surgeries at SCB on 9/27/22, and we are increasing the risk of germs being transmitted from
surfaces to hospital staff to patients by not having the enhanced disinfection protocols on site. By utilizing Xenex
LightStrike Robots as a standard of care, there is an enhanced level of safety for hospital staff and patients.
Xenex LightStrike Robots are patented Pulsed Xenon Ultraviolet (UV) devices and are the only UV product with
over 40 peer reviewed published studies showing efficacy. Other UV devices utilize a mercury bulb that has been
proven to cause materials damage, such as damage to Operating Room (OR) lights where these will be primarily
used. as well as not proving to have a statistically significant effect on disinfection.
The hospital currently has 8 Xenex systems that were purchased in 2020. Additional Xenex units are preferable
for compatibility and ease of use of Environmental Services (EVS) people who operate these machines.
Xenex robots are ultraviolet light disinfection systems that will be used to kill all kinds of pathogens in the SCB
operating rooms.
This Emergency Purchase has an expected start date of 09/28/2022 through 12/27/2022 with an Original Estimated
Cost of $230,000.00
Signed By: Debra Matlock, Exec Director
Vendor: Xenex Disinfection Services inc. Notary Date: 10/4/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $230,000.00 $230,682.40 $230,682.40 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
46 University of Illinois Chicago File Date:
Latest Filing - 12/06/2022: FY23, Qtr 2, Item #46
An Actual Total Cost of $196,756.63 was reported in the same filing quarter.
Original Filing – 10/8/2022: FY23, Qtr 2, Item# 11
Using Institutional Funds.
Duce Construction Company was chosen from a pool of prequalified, currently well performing Division 01
contractors which provided the lowest responsible price in their proposal for the corrective work. Duce
Construction Company is familiar with the required work, site constraints, and time constraints for the work.
The eastern section of the Student Services Arcade Building (Arcade) is on a crawlspace with shallow foundations
that have been undermined. There is a risk of foundation failure if the underlying soils are compromised, especially
during the planned demolition of the adjacent Illini Hall. The Contractor shall perform traditional underpinning by
progressive excavation of small sections then filled in by cast-in-place concrete for the southern exterior strip
footings. The northern strip footing shall be repaired by installing/restoring the interior concrete berm along the
strip footing using shotcrete or cast-in-place concrete. Six interior spread footings will add supplemental supports
extended to adjacent competent grade.
This Emergency Purchase has an expected start date of 10/7/2022 through 12/30/2022 with an Original Estimated
Cost of $173,500.00, using Institutional Funds, Auxiliary Facility System Repair and Replacement Reserve Funds.
Signed By: Paul Ellinger, VP
Vendor: Duce Construction Co. Notary Date: 10/8/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $173,500.00 $196,756.63 $196,756.63 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
47 University of Illinois Chicago File Date:
Latest Filing - 11/29/2022: FY23, Qtr 2, Item# 47
An Actual Total Cost of $122,893.40 was reported in the same filing quarter.
Original Filing – 10/7/2022: FY23, Qtr 2, Item# 18
GE is the manufacturer and the only service provider of the MRI Equipment, that became non-functional because of
magnetic nitrous tank was brought to the MRI room and damaged the equipment.
Service is needed from GE, to make the MRI equipment operable. The magnetic nitrous oxide tank was accidentally
brought into the magnet room on anesthesia equipment. During patient set up, the tank dislodged from the
anesthesia cart, created a missile effect and ricocheted into the magnet bore. Extensive damage to the MRI
equipment. MRI needs to be ramped down to remove the tank safely. Current estimated downtime is three to four
days for repair.
The service contract with GE doesn't cover damage to the equipment because this was an accident by the hospital
and is not covered under the contract.
This Emergency Purchase has an expected start date of 10/7/2022 through 01/05/2023 with an Original Estimated
Cost of $121,248.40
Signed By: Debra Matlock, Exec Director
Vendor: GE Precision Healthcare Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $121,248.40 $122,893.40 $122,893.40 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
48 Veterans Affairs, Department of File Date: 9/28/2022
Final Filing - 9/28/2022
Latest Filing – 07/15/2022: FY23, Qtr 2, Item #48
The Actual Total Cost of FY23, Qtr 2, Item# 48 is $3,072,158.57, with a final contract term ending 9/28/2022.
Second Filing - 12/03/2021:
An Emergency Purchase Extension was received on December 3, 2021 requesting an extension for dates starting
1/1/2022 to 12/31/2022 at an additional estimated cost of $2,863,060.00, revising the total estimated cost to
$3,338,060.00.
Original Filing - 12/15/2020:
Provide three balanced meals daily to the veteran residents of the Manteno Veterans Home. This Emergency
Purchase has an expected start date of 11/17/2020 through 02/14/2021 with an Original Estimated Cost of
$475,000.00.
Signed By: Elbert Henderson, Executive II
Vendor: Arena Food Services Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $475,000.00 $3,338,060.00 $3,072,158.57 $3,072,158.57 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
49 Capital Development Board File Date: 11/10/2022
Extension & Final Cost – 11/10/2022 FY23, Qtr 2 Item #49
On November 10, 2022, both an Extension Emergency Purchase Statement and a Final Actual Cost Statement were
received on 11/10/2022 in same filing quarter. Requesting an extension for dates starting 07/08/2022 through
12/31/2022, and reporting the Estimated Total Cost to be $205,555.00
Original Filing – 5/2/2022: FY22, Qtr 4, Item# 23
The Capital Development Board ("CDB") has been made aware by the Department of Human Services ("DHS")
that the chiller that provides air conditioning for the Forensic Treatment Center at Elgin Mental Health Center is no
longer in operation. This building is the hospital for approximately 210 patients who are there by court order
because they were found to be criminally insane or unfit to stand trial. DHS has no other secure buildings in the
State to move these individuals.
A CDB project to provide a temporary chiller and replace the failed chiller began through the selection of an
Architect/Engineer under the Qualifications Based Selection process. After the design was complete, regular bidding
processes occurred in November and December of 2021. However, due to various bidding deficiencies, the project
was never awarded and is to be re-bid. The project has yet to re-bid and CDB and DHS feel that temporary cooling
measures need to be implemented prior to summer conditions.
Considering the time frames needed for standard re-bidding and award procedures, the implementation of at least
temporary cooling measures under the existing processes would likely not begin for several months. For this reason,
an emergency purchase is necessary to provide a temporary chiller as quickly as possible in order to provide air
conditioning to the Forensic Treatment Center until such
time the overall project can take place.
Ideal Heating Company, located in Chicago, IL, was selected to provide a temporary chiller because they are
relatively in close proximity to the site, they have the necessary expertise to complete the work, and they can
respond immediately to the request for emergency services. Several firms that provided bids for the overall project
to replace the chiller were asked to provide quotes for this emergency temporary chiller work. Ideal Heating
Company provided the lowest quote that met the recommendations provided by the Architect/ Engineer of records
based on site conditions and facility needs.
The scope of work provides for the installation of a 500-ton air-cooled temporary chiller, and all necessary ancillary
equipment and maintenance, at Elgin Mental Health Center's Forensic Building through November 1, 2022.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement. Services
provided under this procurement should not exceed $205,555.00, which is a place-holder prior to entering into a
Construction Contract, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as a
material term of the contract. In accordance with section 00 21 50 of the Standard Documents for Construction, the
General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
includes direct labor and supervision, as well as material purchases where the material is installed by the contractor.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
Additionally, Governor Pritzker has issued Executive Order 2022-11 (and subsequent Executive Orders) containing
additional mitigations to address the COVID-19 pandemic. This includes an indoor mask requirement and
vaccinations for those working at Illinois Department of Human Services facilities. These requirements apply to this
project. Valid religious and medical exemptions to the vaccine can apply.
This Emergency Purchase has an expected start date of 05/02/2022 through 07/30/2022 with an Original Estimated
Cost of $205,555.00.
Signed By: Chris Miles, Exec II
Vendor: Ideal Heating Co Notary Date: 5/2/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $205,555.00 $205,555.00 $205,555.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
50 Capital Development Board File Date: 11/1/2022
Latest Filing - 11-1-2022: FY23, Qtr 2, Item # 50
An Actual Total Cost of $26,780.00 was reported in the same filing quarter.
Second Filing - 02/23/2022: FY23, QTR 2, Item #50
An Emergency Purchase Extension was received on 11/1/22 requesting an extension for dates starting 02/22/2022 to
04/30/2022. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 11/29/2021: FY22, Qtr 2, Item# 41
The Department of Human Services ("DHS") notified the Capital Development Board ("CDB") that on August 2,
2021 the Alton Mental Health Hospital had a power outage. The outage affects the Locust Cottage (BD013), which
is a patient living unit, and does not have power because the emergency generator failed. A temporary rental
emergency generator was located and brought to Locust and installed.
While the design continues for the replacement of the emergency generator, it was discovered the initial power
failure began and was a result of feeder line failures at the Aspen Building. The Aspen Building was being used by
doctors for overnight stays and has water lines that will be prone to freezing as winter weather quickly approaches.
Therefore, an emergency purchase is necessary in order to replace
the feeder lines to the Aspen Building as quickly as possible in order to provide heat, protect against damage to the
building, and so designs to replace the emergency generator at the Locust Cottage can be completed.
Pyramid Electrical Contractors, Inc., located in Fairview Heights, IL was selected to provide feeder line replacement
work, because they are relatively in close proximity to the site, have the expertise to provide the services being
requested, and they can respond immediately to this request for emergency services.
The scope of work provides for construction services to remove the existing damaged non-shield cables from
conduit between man hole B8 and B9. Cut cables at the man hole B9 and remove cable reducer in the other man hole
B8. Provide new submersible load break connector per phase to connect into the existing MV cable. Provide (2) 4/0
5kv, (MV-105-133%) shield cable from man hole B9 to cable in
man hole B8. Cable is reduced to #2 on Aspen side ( man hole B8 ). Any additional efforts or materials necessary to
restore power is subject to CDB's approval in consultation with the Chief Procurement Office.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement. Services
provided under this procurement should not exceed $40,000.00, prior to entering into a Construction Contract,
without prior authorization from the Capital Development Board in consultation with the Chief Procurement
Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as a
material term of the contract. In accordance with section 00 21 50 of the Standard Documents for Construction, the
General Contractor shall perform no less than 20% of work with itsown staff. Each other trade shall perform no less
than 40% of work with its own staff. Work with own staff includes direct labor and supervision, as well as material
purchases where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 11/29/2021 through 2/26/2022 with an Original Estimated
Cost of $40,000.00.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
Signed By: Chris Miles, Exec II
Vendor: Pyramid Electrical Contractors, Inc. Notary Date: 11/29/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $40,000.00 $26,780.00 $26,780.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
51 University of Illinois Chicago File Date: 6/2/2022
Fourth Filing - 12/07/2022: FY23, Qtr 2, Item# 51:
An Emergency Purchase Extension was received on December 7, 2022, requesting an extension for dates starting
1/14/2023 to 7/31/2023 at an additional estimated cost of $0.00, keeping the estimated cost at $4,674,200.00.
reporting in the same filing quarter.
Third Filing - 10/13/2022: FY23, Qtr 2. Item #51
An Emergency Purchase Extension was received on 10/13/2022 requesting an extension for dates starting 10/29/2022
to 01/13/2023. The extension expenditure is not assessed and will be charged for time only.
Second Filing - 06/02/2022: FY22, Qtr 4, Item #69
An Emergency Purchase Extension was received on June 02, 2022 requesting an extension for dates starting
07/01/2022 to 10/28/2022 at an additional estimated cost of $2,337,100.00, revising the total estimated cost to
$4,674,200.00.
The scope of the emergency purchase has not changed since the original request. However, the schedule has been
extended due to finalization of custom design for each room and unprecedented supply chain and manpower issues.
Long lead times for some items (light fixtures for example) have resulted in the need to re-specify products and
identify alternate sources. Using a competitive bidding process at this point would cause a significant delay in the
schedule, derail the good faith effort and further delay the provision of accessible rooms for patients. JOC
Contractor has proceeded with shop drawings, susbcontractor agreements and procurement of materials. The JOC
Contractor would need to be reimbursed for all materials and efforts expended to date. This would result in a
significant cost increase to the project.
Original Filing – 11/23/2021: FY22, Qtr 2, Item# 39
The scope consists of the interior renovation/reconfiguration of (6) patient rooms and adjacent private toilet rooms
into ADA compliant spaces. The contractor will provide materials, labor,equipment, submittals,testing and
supervision to complete the rooms. Work includes,but is not limited to, selective demolition, drywall partitions,
doors/frames/hardware, new finishes, ceilings,millwork, wall protection plumbing fixtures,lighting. Additional scope
includes temperature controls,piping,medical gases,fire protection,electrical power, data,fire alarm, other special
systems and coordination of owner provide headwalls.
As part of a settlement agreement to a lawsuit,the Hospital is required to renovate a total of (25) rooms by June 30,
2023. This emergency purchase is required to show good faith effort by completing renovation of (6) rooms this
fiscal year (June 30, 2022) and to start construction during the current calendar year. This phasing will also reduce
the impact on clinical operations by limiting quantity of patient rooms that are taken off-line at any one time. The
renovation of the remaining (19) rooms will be procured via the standard
university competitive bid process.
This Emergency Purchase has an expected start date of 11/15/2021 through 06/30/2022 with an Original Estimated
Cost of $2,337,100.00, using Activity, Storeroom and Service Funds.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
Signed By: Paul Ellinger, CFO
Vendor: F.H. Paschen Notary Date: 11/23/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $2,337,100.00 $4,674,200.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
52 Capital Development Board File Date: 7/13/2022
Latest Filing - 11/01/2022: FY23, Qtr 2, Item #52
A Final Cost Statement was received on November 1, 2022, reporting in the same filing quarter as extension, that
the Actual Total Cost is $47,068.62.
Second Filing - 07/13/2022: FY23, Qtr 2, Item #52
An Emergency Purchase Extension was received on July 13, 2022 requesting an extension for dates starting
7/29/2022 to 10/31/2022. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 5/20/2022: FY22, Qtr 4, Item# 40
The Capital Development Board (“CDB”) was made aware by the Department of Corrections (“DOC”) that there
are serious structural concerns at the Menard Correctional Center Vegetable House, to include corrosion and failure
of several steel columns causing buckling and/or compression of the columns, sagging and building separation on the
second floor of the building, and differential settlement of
the floor slab.
The Vegetable House stores the daily supply of milk, produce, and juice. The second floor of that building houses
the pharmacy and central supply. The pharmacy has special parameters due to DEA regulations and access to
pharmaceuticals and narcotics. The central supply also stores everyday medical supplies that are needed on a daily
basis.
In response, CDB Professional Services conducted a site visit to investigate. This site visit included field
observations of all the accessible structural systems in this building. Based on the findings, it is evident that there is
differential settlement of the floor slab, and a failure of a steel column at the bottom of the first floor. The latter
finding is a serious safety concern, and there should be no further occupancy of this building until remedial measures
have been implemented, which have been designed by a qualified structural engineer.
Due to the above, DOC has requested that CDB procure the services of an Architect/Engineer under an emergency
declaration to provide an assessment, recommendations, and potentially immediate design services to prevent
further deterioration and/or a catastrophic collapse of the building.
This project began through the emergency selection of an Architect/Engineer (“A/E”); this exempts the selection
from a 14-day solicitation required through Qualifications-Based Selection (“QBS”). Considering the time frames
needed for the selection, negotiation and execution of an A/E contract, an assessment, recommendations and
potential design services related to the structural integrity of the building under the existing processes would likely
not begin for several months.
For this reason, emergency purchases are necessary to assess the Vegetable House as quickly as possible to protect
against the threat to public health and safety, and to prevent or minimize serious disruption in critical State
services, and to prevent further loss or deterioration to the building.
The Architect/Engineer of record visited the site on May 17, 2022 to inspected the interior and exterior of the
building on both floors. The facility was aware of the areas of concern and had been monitoring changes in the
structure. The building is moving significantly in a short period of time. The 2nd floor is designed for a 125 pounds
per square foot ("PSF") live load, but the loading is most likely closer to 150 psf due to large bookcases filled with
papers/files. Although the building is unoccupied, staff still enters to move items stored on the 2nd floor to clear the
space out. Existing drawings of the building show the 2nd floor and roof framing is not positively connected to the
exterior walls. Due to the severity of the structural steel and masonry deterioration and the lack of lateral support of
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
the walls, the Architect/Engineer recommends immediate temporary shoring of the 2nd floor of the building prior to
removal of storage items. A full
assessment of the structural integrity of the building is forthcoming.
H & N Construction, Inc., located in Steeleville, IL, was selected to provide shoring for the 2nd floor as they have
the capabilities and resources needed to complete the work, they are located in close proximity to the site, and they
can respond immediately to the request for emergency services.
The scope of work provides for shoring of the 2nd floor of the Vegetable House as directed by the
Architect/Engineer of record. Additional shoring work may be required, subject to CDB and CPO approval.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any
design documents provided by the Architect/Engineer of record. Services provided under this procurement should
not exceed $100,000.00, prior to entering into a Construction Contract, without prior authorization from the Capital
Development Board in consultation with the Chief Procurement Office. Final Actual Costs will be reported upon
project completion and project close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as a
material term of the contract. In accordance with section 00 21 50 of the Standard Documents for Construction, the
General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
includes direct labor and supervision, as well as material purchases where the material is installed by the contractor.
Additionally, Governor Pritzker has issued Executive Order 2022-12 containing additional mitigations to address
the COVID-19 pandemic. This includes an indoor mask requirement and vaccinations for those working at Illinois
Department of Corrections (IDOC) facilities. These requirements apply to this project.
This Emergency Purchase has an expected start date of 05/20/2022 through 08/17/2022 with an Original Estimated
Cost of $100,000.00.
Signed By: chris Miles, Exec II
Vendor: H & N Construction, Inc. Notary Date: 5/20/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $47,068.62 $47,068.62 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
53 Capital Development Board File Date: 11/1/2022
Lastest Filing - 11-1-2022 FY23, Qtr 2, Item #53
A Final Cost Statement was received on November 1, 2022, reporting in the same filing quarter as extension, that
the Actual Total Cost is $8,337.17
Second Filing - 08/29/2022: FY23, Qtr 2, Item 53
An Emergency Purchase Extension was received on August 29, 2022 requesting an extension for dates starting
08/29/2022 to 11/01/2022. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 06/07/2022: FY22, Qtr 4, Item# 48
The Capital Development Board ("CDB") was made aware by the Department of Corrections ("DOC") that there
are serious sewer piping failure concerns at Logan Correctional Center. The sewer pipes were originally installed in
1929 and have never been replaced.The facility is experiencing frequent sewer back up in the Housing Units.
In February 2022, facility staff procured the services of Henson Robinson Company to use their sewer camera on
the main sewer line from Housing Unit 6 to Housing Unit 7, 8, and 9. The video shows that tree roots have entered
the clay pipe throughout the sewer.The tree roots have caused bells and parts of the pipes to crumble and break. It
also shows that in some places, the piping is 75%-90% blocked with "root curtains" that is slowing or catching solid
waste,contributing to the sewer blockage/backup. It also shows the line between Housing Unit 6 and Housing Unit
9 to have 2 complete sink holes that have started where the pipe is no longer together and either has holes or the top
of the pipe is completely missing.This also includes a spot where the old dietary basement sewer line was directly
tied in or stubbed into the clay pipe that now has completely failed. This shows a complete void (possible sinkhole)
where the two pipes meet and has been carved out.The video from Housing Unit 6 to Housing Unit 7 also shows
where this has caused sections of pipe to be undermined, causing the pipe to be pitched backwards.
Due to on-going CDB renovations at the facility,limited spacing is available to move female individuals in custody
to other Housing Units within the facility when the sewer backs up inside the buildings. DOC has requested that
CDB provide immediate sewer line repair work under an emergency declaration.
This project began through the emergency selection of an Architect/Engineer ("A/E");this exempts the selection
from a 14-day solicitation required through Qualifications-Based Selection ("QBS"). Considering the time frames
needed for the selection,negotiation and execution of an A/E contract,followed by regular bidding processes, repairs
to the sewer piping system under the existing processes would likely not begin for several months.
For this reason, emergency purchases are necessary to provide immediate sewer line repair work at Logan
Correctional Center as quickly as possible to protect against the threat to public health and safety, to prevent or
minimize serious disruption in critical State services, and to prevent further loss and sewer back up within the
Housing Units.
Henson Robinson Company,located in Springfield,IL, was selected to provide construction services for limited
sewer line repair work because they have the capabilities and resources needed to complete the work,they have
prior experience working at the facility,to include a previous assessment of the sewer lines, they are located in close
proximity to the site, and they can respond immediately to the request for emergency services.
The scope of work provides for assessment assistance to the Architect/Engineer and limited construction services
for any immediate sewer line repair work serving Housing Units 6, 7, 8 & 9 at Logan Correction Center as directed
by the Architect/Engineer and subject to CDB/CPO approval.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement. Services
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
provided under this procurement should not exceed $100,000.00,which is a place-holder prior to entering into a
Construction Contract,without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office.
The bidder shall reconcile work completed on a continual basis (daily and weekly) with the CDB Project Manager
prior to commencement of such expenditure. Final Actual Costs will be reported upon project completion and
project close-out.
In accordance with 30 ILCS 500/50-35,all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as a
material term of the contract. In accordance with section 00 21 50 of the Standard Documents for Construction,the
General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
includes direct labor and supervision, as well as material purchases where the material is installed by the contractor.
Additionally,Governor Pritzker has issued Executive Order 2022-13 containing additional mitigations to address the
COVID-19 pandemic. This includes an indoor mask requirement and vaccinations for those working at Illinois
Department of Corrections (IDOC) facilities. These requirements apply to this project.
This Emergency Purchase has an expected start date of 06/07/2022 through 09/04/2022 with an Original Estimated
Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Henson Robinson Co. Notary Date: 6/7/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $8,337.17 $8,337.17 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
54 Capital Development Board File Date: 12/10/2021
Final Filing - 10/26/2022 : FY23, Qtr 2. Item #54
A Final Cost Statement was received on October 26, 2022, reporting in the same filing quarter as extension, that the
Actual Total Cost is $1,045,973.18.
Fourth Filing - 12/10/2021: FY23, Qtr 2, Item #54
An Emergency Purchase Extension was received on January 13, 2021 requesting an extension for dates starting
01/18/2022 to 02/28/2022. The extension expenditure is not assessed and will be charged for time only.
Third Filing - 10/04/2021:
An Emergency Purchase Extension was received on October 4, 2021 requesting an extension for dates starting
10/19/21 to 1/31/2022. The extension expenditure is not assessed and will be charged for time only.
Second Filing - 05/21/2021: FY21, Qtr 4, Item# 68:
An Emergency Purchase Extension was received on May 21, 2021, requesting an extension for dates starting
05/20/2021 to 10/31/2021 at an additional estimated cost of $0.00, keeping the estimated cost at $955,000.00.
Original Filing – 5-21-2021 FY21, Qtr 4, Item #73:
The scope of services provides for the decommissioning and demolition of the existing failed boilers and the
purchase and installation of five (5) 150 HP modular steam low pressure boilers as designed by the
Architect/Engineer of record. Incorporated documents include the March 2009 Standard Documents for
Construction & Supplement, the design and specifications provided by the Architect/Engineer
of record and quote provided by The Stone Group, Inc. on April 12, 2021. Construction Services provided under
this procurement should not exceed $955,000.00, without prior authorization from the Capital Development Board
in consultation with the Chief Procurement Office. Final Actual Costs will be reported upon project completion and
project close-out.
This Emergency Purchase has an expected start date of 04/14/2021 through 07/12/2021 with an Original Estimated
Cost of $955,000.00.
Signed By: Chris Miles, Executive II
Vendor: The Stone Group, Inc. Notary Date: 4/14/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $955,000.00 $1,045,973.18 $1,045,973.18 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
55 Capital Development Board File Date: 1/21/2022
Final Filing - 10/31/2022: FY23, Qtr 2, Item #55
A Final Cost Statement was received on October 31, 2022, reporting in the same filing quarter as extension, that the
Actual Total Cost is $56,669.25.
Second Filing - 01/21/2022: FY23, Qtr 2, Item #55
An Emergency Purchase Extension was received on January 21, 2022 requesting an extension for dates starting
01/20/2022 to 09/30/2022. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 11/15/2021: FY22, Qtr 2, Item# 30
The Department of Corrections has notified the Capital Development Board that the Sheridan Correctional Center
is experiencing multiple leaks in their Dietary Building as a result of the failing roofing system. The EPDM roof has
become brittle over the years and is beyond temporary repairs. Facility staff have installed plastic sheeting in
several areas to prevent debris and water from falling into the food preparation areas and serving line. As a result of
these leaks, mildew is developing in the ceiling tiles which is creating additional health and safety concerns. The
leaks also creates pools of water on the dietary floor and becoming a severe safety hazard.
The scope of work provides for emergency design services for the replacement of the Dietary Building's (C0862)
lower slope membrane roof.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this
procurement should not exceed $100,000.00, which is a place-holder prior to the negotiation of a Professional
Services Agreement, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as a
material term of the contract. In accordance with section 00 21 50 of the Standard Documents for Construction, the
General Contractor shall perform no less than 20% of work with its own staff. Each other trade shall perform no
less than 40% of work with its own staff. Work with own staff includes direct labor and supervision, as well as
material purchases where the material is installed by the contractor.
Additionally, Governor Pritzker has issued Executive Orders 2021-20, 2021-22, 2021-23, and 2021-27 containing
additional mitigations to address the COVID-19 pandemic. This includes an indoor mask requirement and
vaccinations for those
working at Illinois Department of Corrections (IDOC) facilities. These requirements apply to this project.
This Emergency Purchase has an expected start date of 11/15/2021 through 2/12/2022 with an Original Estimated
Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Farnsworth Group, Inc. Notary Date: 11/15/2021
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $56,669.25 $56,669.25 23 2
Federal Cost: $0.00 $0.00
56 Capital Development Board File Date: 10/13/2022
Final Filing - 10-13-2022: FY23, Qtr 2. Item #56
Latest Filing – 10/13/2022:
The Actual Total Cost of FY23, Qtr 2, Item #56 is $1,689,672.83, with a final contract term ending.10/13/2022.
Original Filing - 05-03-2021; FY21, Qtr 4, Item #27:
The scope of work provides for the modernization of each of the three hydraulic elevators by providing new power
units, cylinders and energy efficient components. The scope also includes providing fully functional units that are
code compliant with all existing and impending elevator code requirements.
This Emergency Purchase has an expected start date of 05/03/2021 through 07/31/2021 with an Original Estimated
Cost of $2,036,000.00.
Signed By: Chris Miles, Executive II
Vendor: Parkway Elevators, Inc Notary Date: 5/3/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $2,036,000.00 $1,689,672.83 $1,689,672.83 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
57 Capital Development Board File Date: 10/5/2022
Final Filing - 10/5/2022
Latest Filing – 10/5/2022: FY23, Qtr 2, Item #57
The Actual Total Cost of FY23, Qtr 2, Item# 57 is $536,966.81, with a final contract term ending.10/5/2022.
Second Filing - 11/24/2021:
A Revised Emergency Purchase dated/received, November 24,2021, reported in the same filing quarter. Requesting
NO ADDITIONAL TIME OR COST at this time. Reporting only more strom damage to be repaired on the
project.
REVISED (11/24/2021): During the assessment of the facility for storm damage, it was discovered that there is
structural damage throughout the Garage. The Garage consists of the Wash Bay, Garage/Shop Area, and Tack
House. In their assessment report, the Architect/Engineer expresses concern with several brick wall cracks and wall
displacement issues throughout the Garage and recommends immediate repair work (specifically under
recommendations R1, R2, R3 & R4 in the report), due to life/safety concerns and/or to prevent moisture infiltration
and further deterioration. Although most of these structural issues were pre-existing, they are said to have worsened
as a result of the storm/wind, creating a safety hazard. Therefore, in order to prevent the threat to public safety and
to protect against the threat of further damage to the buildings, structural repair work is hereby being added to the
scope for this emergency declaration. This additional work will be added via a Proceed Oder/Change Order to the
existing contract.
Original Filing – 10/27/2021: FY22, Qtr 2, Item# 32
The scope of work provides for construction services for temporary and permanent repairs from this storm damage,
including but not limited to roof failures, and other associated damage from the storm, at Menard Correctional
Center as directed by the Architect/ Engineer of record and approved by CDB. Incorporated documents include the
March 2009 Standard Documents for Construction & Supplement and any design documents provided by the
Architect/Engineer. Services provided under this procurement should not
exceed $400,000.00, which is a place-holder prior to entering into a Construction Contract, without prior
authorization from the Capital Development Board in consultation with the Chief Procurement Office. Final Actual
Costs will be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as a
material term of the contract. In accordance with section 00 21 50 of the Standard Documents for Construction, the
General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
includes direct labor and supervision, as well as material purchases where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 10/25/2021 through 01/22/2022 with an Original Estimated
Cost of $400,000.00.
Signed By: Chris Miles, Exec II
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
Vendor: Joiner Sheet Metal & Roofing Notary Date: 10/27/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $400,000.00 $536,966.81 $536,966.81 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
58 University of Illinois Chicago File Date: 10/4/2022
Final Filing - 10/4/2022
Latest Filing – 10/4/2022: FY23, Qtr 2, Item 58
The Actual Total Cost of FY23, Qtr 2, Item# 58 is $253,011.00, with a final contract term ending 10/04/2022.
Original Filing – 1/20/2022: FY22, Qtr 3, Item# 13
The current system (3D mapping system of the Heart) that we have will not be supported by Biosense Webster as
of 1/31/2022. The new Carto 3D Mapping system replaces the old outdated system that will no longer be
supported. The Proprietary software, hardware, supplies and services that work together are only manufactured by
Biosense Webster. The Software and Hardware upgrades are included for the term of the subscription agreement and
only available from Biosense Webster. The current price for 3 years includes equipment, software and updates
during the contractual period. We have the option to lease to own for $253,011, which is only valid till 01/31/2022.
After the date of 1/31/22 the price will increase by $133,489. The quick purchase will save the organization $133K.
This system replaces and upgrades old outdated system so we can continue to provide excellent patient care.
Proprietary Carto 3D Mapping system of the heart, for dynamic 3D mapping of the electrical conduction of the
heart. The Smartablate system for controlled focal RF (Radio Frequency) energy to the heart tissue and a cooling
system so surrounding tissue is not harmed. Pressure sensor catheters are used so the correct amount of pressure is
applied to ablate the correct amount of tissue.
This Emergency Purchase has an expected start date of 1/31/2022 through 01/30/2025 with an Original Estimated
Cost of $253,011.00.
Signed By: Debra Matlock, Exec Director
Vendor: Biosense Webster, Inc. Notary Date: 1/20/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $253,011.00 $253,011.00 $253,011.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
59 Capital Development Board File Date: 10/27/2022
Final Filing - 10/27/2022 :
Latest Filing – 10/27/2022: FY23, Qtr 2, Item #59
The Actual Total Cost of FY23, Qtr 2, Item# 59 is $10,538.23, with a final contract term ending 10/27/22.
Original Filing – 03/07/2022: FY22, Qtr 3, Item# 40
Central Management Services ("CMS") has notified the Capital Development Board that the State Museum
Research & Collection Center, a 184,000 square foot, two-story building established in 1940, is experiencing several
leaks throughout the building as a result of a failed roofing system. This building houses the States Artifacts and rare
artwork (approx. 15M items), most of which are considered priceless.
Numerous attempts have been made in the past to attempt to stop the water penetration, yet facility staff continue
to find additional leaks, many located directly above the artifacts. Staff continually have to use buckets and plastic
shielding to prevent damage. This space is climate controlled with specific humidity requirements to maintain the
integrity of its contents. Due to the amount of items stored here, it is often difficult to locate points of penetration.
This delays finding the leaks and causes the humidity levels to fluctuate.
If this roof is not replaced, damage to the contents will be imminent and could be significant, resulting in a total loss
of irreplaceable priceless artifacts and artwork.
Considering the time frames needed for the selection, negotiation and execution of an A/E contract followed by
bidding and award procedures, the implementation of at least temporary repairs, followed by the design and
construction of the replacement roof, under the existing processes would likely not begin for several months. For
this reason, an emergency purchase is necessary to provide temporary roofing repairs as quickly as possible in order
to protect against the threat to further loss or damage to the building and artifacts until such time the replacement
roofing system can be designed and replaced.
Designed Roofing Systems, Inc., located in Springfield, IL, was selected to provide construction services for
temporary roofing repair work because are in close proximity to the site, they have the necessary expertise to
complete the work, and they could respond immediately to the request for emergency services.
The scope of work provides for expedited temporary roofing repair work at the State Museum Research &
Collection Center.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement. Services
provided under this procurement should not exceed $150,000.00, which is a place-holder prior to entering into a
Construction Contract, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as a
material term of the contract. In accordance with section 00 21 50 of the Standard Documents for Construction, the
General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
includes direct labor and supervision, as well as material purchases where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 03/07/2022 through 06/04/2022 with an Original Estimated
Cost of $150,000.00.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
Signed By: Chris Miles, Exec II
Vendor: Designed Roofing Systems, Inc Notary Date: 3/7/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $150,000.00 $10,538.23 $10,538.23 23 2
Federal Cost: $0.00 $0.00
60 Corrections, Department of File Date: 10/18/2022
Final Filing - 10/18/2022
Latest Filing – 10/18/2022: FY23, Qtr 2, Item #60
The Actual Total Cost of FY23, Qtr 2, Item# 60 is $31,382.17, with a final contract term ending October 18, 2022.
Original Filing – 7/1/2022: FY23, Qtr 1, Item# 9
Gibson Oil will provide the required diesel full to keep the temporary generator system running for the duration of
the electrical system repair process.
This Emergency Purchase has an expected start date of 07/01/2022 through 09/29/2022 with an Original Estimated
Cost of $52,085.00.
Signed By: Jacenta Wilson, APO
Vendor: Gibson Oil Notary Date: 7/1/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $52,085.00 $31,382.17 $31,382.17 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
61 Corrections, Department of File Date: 9/23/2022
Latest Filing – 9/23/2022:
The Actual Total Cost of FY23, Qtr 2, Item# 61 is $59,808.50, with a final contract term ending7/30/2022
Original Filing –7/5/2022: FY23, Qtr 1, Item# 10
Engel Electric was chosen as the contractor due to their knowledge of Dixon Correctional Center electrical layout,
electrical switch gear and experience in 4160 high-voltage wiring.
Vendor will repair the damages caused by the fire at the facilities Powerhouse.
This Emergency Purchase has an expected start date of 07/01/2022 through 09/29/2022 with an Original Estimated
Cost of $68,294.00.
Signed By: Jacenta Wilson, APO
Vendor: McGinn & McGinn dba Engel Electric Notary Date: 7/5/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $68,294.00 $59,808.50 $59,808.50 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
62 Capital Development Board File Date: 10/3/2022
Latest Filing – 10/03/2022:
The Actual Total Cost of FY23, Qtr 2, Item# 62 is $19,410.00, with a final contract term ending 10/03/2022.
Original Filing – 7/28/2022: FY23, Qtr 1, Item# 20
The project scope provides for an assessment of the existing conditions, by a firm experienced in utility tunnel
repair projects. This assessment should include an evaluation of different construction methods for safe removal of
the deficient portion of the top slab, selecting the best available option considering time, cost and safety, and
reconstructing the top slab to be safely supported by the existing tunnel and resulting in a smooth line and grade for
the sidewalk to be used by visually impaired students.
The construction will consist of removal and replacement of the deteriorated sections of the top slab as
recommended by the AE, and repair to surface damages directly related to this effort. Replacement of the top slab
will be performed with either cast-in-place or precast concrete, with a positive connection made between the slab
and vertical walls of the tunnel. The slab will be of sufficient structural strength to resist current and anticipated
loads from both vehicular and pedestrian use. Adjustments will be made as necessary to ensure the top of slab is
continuous with the vertical alignment of the remainder of the sidewalk.
Work must be completed prior to August 14,2022 in which students will be returning to campus. If it is determined
the ceiling slab and sidewalk are unable to be repaired before August 14,2022, due to design or construction
constraints, a separate walkway will be constructed in a separate or adjacent location in order to provide a safe
walkway for ISVI students.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this
procurement should not exceed $50,000.00, which is a place-holder prior to the negotiation of a Professional
Services Agreement, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as a
material term of the contract. In accordance with section 00 21 50 of the Standard Documents for Construction, the
General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
includes direct labor and supervision, as well as material purchases where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 07/28/2022 through10/26/2022 with an Original Estimated
Cost of $50,000.00.
Signed By: Amber Evans, Capital Program Analyst
Vendor: Hurst Roche Engineers, Inc. Notary Date: 7/28/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
State Cost: $50,000.00 $19,410.00 $19,410.00 23 2
Federal Cost: $0.00 $0.00
63 Central Management Services, Department of File Date: 10/17/2022
Latest Filing – 10/17/2022:
The Actual Total Cost of FY23, Qtr 1, Item# 63 is $41,277.00, with a final contract term ending 10/17/2022.
Original Filing – 8/24/2022: FY23, Qtr 1, Item# 29
The vendor was chosen due to familiarity and proximity to the location. The SNROB building (J0951) has 2 sump
pumps in the crawl space of the building. One had gone out earlier this year and an RFE 051622 ScarpA was
submitted but never approved before the end of fiscal year as a result it was canceled. The second sump pump
failed over the weekend. The water level in the pit is at floor level and will overflow if there is any more rain. This
will pose a potential moisture, humidity and mold problem at SNROB if the crawl space becomes flooded.
Replace 4 Inch Sump Pump In Crawl Space - Replace existing 5 HP pump with 1-Weil Pump Co. Model 2547
Submersible 4 inch NPT Discharge Ejector with 5 HP, 1750 RPM, 3 phase, 460v motor. Pump will have the same
hydraulic performance as the existing & includes 25 ft power cable. Also, replace 4 inch flanged check valve, all
necessary gaskets, 4 in x 10 ft discharge pipe.
This Emergency Purchase has an expected start date of 08/22/2022 through 11/01/2022 with an Original Estimated
Cost of $14,740.00.
Signed By: Martha Blackwell, Manager
Vendor: Traynor Plumbing Notary Date: 8/24/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $14,740.00 $41,277.00 $41,277.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
64 University of Illinois Chicago File Date: 10/18/2022
Latest Filing – 10/18/2022:
The Actual Total Cost of FY23, Qtr 2, Item# 64 is $434,000.00, with a final contract term ending10/19/2022.
Original Filing – 7/19/2022: FY23, Qtr 1, Item# 16
AFMFA FUNDING
On 3/15/22, the existing 4,200 gallon hot water expansion tank in the Physical Education Building (PEB)
experienced a major leak causing water to come in close contact with an MCC located directly beneath, further
damaging an already deteriorated MCC. Building engineers protected electrical equipment with plastic sheeting and
were able to contain the leak and direct water to a nearby floor drain. The Office of Planning, Sustainability, and
Project Management (PSPM) immediately engaged a retainer design engineer to produce emergency bid-level pricing.
On 4/16/22, the tank experienced a catastrophic failure and flooded the adjacent pool equipment room. The entire
facility, including physical education facilities, classrooms, offices, and teaching labs were without means for heat
and domestic hot water. On 4/19/22 UIC procured a temporary replacement tank which was installed later that
week to restore heat to the facility.
Mechanical: Capping and disconnects of hot water expansion tank and installation of new bladder expansion tanks;
installation of valves for future equipment install; mechanical system accessories and insulation. Contractors have
completed the installation of future valves for the new bladder tanks and made the existing expansion tank safe for
demolition.
Electrical: Installation of new distribution panel (DP), main 480 feeder interception, and transference of electrical
loads off of failed motor control center (MCC) and onto new DP; installation of new combination motor
starter/disconnects for all loads connected to MCC; installation of new lighting and fire alarm system devices in
newly converted electrical closet. The electrical contractor has procured all equipment and ship dates indicate
equipment will begin arriving in late July, 2022.
Controls: Relocation of controls cabinets in floor space needed for new bladder tanks; relocation of controls
relays from MCC to new motor starter locations and integration with controllers.
General: All demo scope (mechanical and electrical, in addition to general items); project logistics for ingress and
egress of materials through area wells, exterior fencing and protection/restoration of landscaping; masonry wall
restoration proceeding tank demolition; architectural modification to storage space to convert to an electrical closet
including partition wall construction, door and hardware replacements - the architectural modification is required
now to reconstruct the MCC in compliance with current building codes. Major Demolition is mobilizing 7/20 and
will take 2 weeks. General conditions to create a pathway for demo and new material is completed; temporary
enclosures are erected on the north side of the facility and temporary power has been installed for hoisting
equipment and cutting equipment.
This new Part 1 Form revision was initiated to continue this emergency work due to the Part 2 date extension for
the original Part 1 Form was unable to get an extension hearing scheduled / conducted in time to meet the
Procurement Code requirements. Work commenced via verbal communication from the University with the formal
contract being routed for signatures at this time.
FUNDING WILL BE USED THRU THE ACADEMIC FACILITIES MAINTENANCE FUN ASSESSMENT
(AFMFA)
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
This Emergency Purchase has an expected start date of 07/25/2022 through 10/23/2022 with an Original Estimated
Cost of $434,000.00.
Signed By: Paul Ellinger, CFO
Vendor: International Quality Contracting, Inc. Notary Date: 7/19/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $434,000.00 $434,000.00 $434,000.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
65 Labor, Department of File Date: 11/4/2022
Latest Filing – 11/4/2022:
The Actual Total Cost of FY23, Qtr 2, Item# 65 is $121,428.60, with a final contract term ending 11/4/2022.
Original Filing – 08/26/2022: FY23, Qtr 1, Item# 37
IBA encourages its 217 participating statewide radio members to participate in airing the campaigns and providing
those participating IBA-member stations with traffic instructions for run-dates and requested frequency minimums
for volunteer airplay, IBA licensed software then tracks airplay and provides quarterly reports to its sponsors
reflecting the total airplay and perceived value of that airplay when combined with IBA’s services extended to
sponsor in association with the campaign. IBA will secure estimated Nielsen audience measurement reports for
IDOL.
ILDOL seeks help distributing and promoting the On-Site Safety and Health non-commercial sustained
announcement (NCSA) radio commercial. The goal is to have the NCSA commercials: Polish, Spanish and English
played for 5-weeks statewide. The Illinois Broadcasters Association has agreed to handle the promotion and
distribution for this allotted time.
IBA is a conglomerate that partners with 100s of radio stations throughout the entire State of IL, which will allow
us to reach the largest audience possible under the time constraints. Per market research, there are two
conglomerates capable of reaching an audience that covers the entire state. IBA was able to give a discounted price
and is able to deliver the message within the scheduled time frame without a lapse of federal funds.
This Emergency Purchase has an expected start date of 08/29/2022 through 09/30/2022 with an Original Estimated
Cost of $121,428.60, using State and Federal Funds.
Signed By: Molly Kershaw, CFO
Vendor: IL Broadcasters Assoc Notary Date: 8/26/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $121,428.60 $121,428.60 $121,428.60 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
66 Capital Development Board File Date: 11/10/2020
Latest Filing –11/10/2022:
The Actual Total Cost of FY23, Qtr 2, Item# 66 is $442,559.55, with a final contract term ending 11/10/2022.
Sixth Filing - 11/30/2020:
An Emergency Purchase Extension was received on November 30, 2020 requesting an extension until 03/31/2021.
The extension expenditure is not assessed and will be charged for time only.
Fifth Filing - 10/20/2020:
An Emergency Purchase Extension was received on October 20, 2020 requesting an extension until 12/31/2020. he
extension expenditure is not assessed and will be charged for time only.
Fourth Filing - 05/29/2020:
An Emergency Purchase Extension was received on May 29, 2020 requesting an extension for dates starting
06/18/2020 to 09/30/2020 revising the current contract amount for Brown Electric, Inc. $255,286.59 and WRF
Engineers to $51,500.00, for a total amount of $306,786.59. The extension expenditure is not assessed and will be
charged for time only.
Third Filing - 03/02/2020: FY20, Qtr 2, Item# 29:
An Emergency Purchase Extension was received on March 2, 2020, requesting an extension for dates starting
04/08/2020 to 06/30/2020 at an additional estimated cost of $0.00, keeping the estimated cost at $470,000.00.
Second Filing - 01/09/2020: FY20, Qtr 2, Item# 29:
On January 9, 2020 and Emergency Purchase Statement was received to include Brown Electric, Inc.. Brown
Electric will provide construction services for the replacement of the employee duress system at Chester Mental
Health Center as directed by the architect/engineer of record. Some abatement is possible. Incorporated documents
include the March 2009 Standard Documents for Construction & Supplement and design documents provided by
the Architect/Engineer of record and approved by CDB. This Emergency Purchase has an expected start date of
01/09/2020 through 04/07/2020 with an Original Estimated Cost of $370,000.00, revising the estimated cost to
$470,000.00
Original Filing - 12/23/2019: FY20, Qtr 2, Item# 29:
On August 20, 2019, a survey of the employee duress system at the Chester Mental Health Center was conducted
to determine if necessary actions were needed to prevent or minimize a serious disruption of the system. The
Chester Mental Health Center is a 28 building maximum security facility established in 1975. The survey indicates
the current system is over 24 years old, the original manufacturer is no longer in business, and repair parts are
extremely difficult to locate or do not exist. The duress system is used to alert security and medical personnel that
additional staff are required at an area immediately to protect both staff and patients and allows for rapid response
to any critical situation throughout the facility. An emergency could consist of anything from a staff assault, patient
assault, or even a medical emergency. The scope of work provides for the investigation and assessment of the
employee duress system in this 28 building facility and to provide design services for its entire replacement. Some
abatement is possible. Incorporated documents include the March 2009 Standard Documents for Construction &
Supplement and the March 2009 Design and Construction Manual & Supplement. WRF Engineers is authorized to
proceed with the scope of work outlined in this Emergency Purchase Statement. The cost for Professional Services
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
provided under this procurement is estimated not to exceed $100K. The contract amount is not to be exceeded
without prior authorization from the Capital Development Board in consultation with the Chief Procurement
Office. This Emergency Purchase has an expected start date of 12/23/2019 through 03/21/2020 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: WRF Engineers & Brown Electric, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $306,786.59 $442,559.55 $442,559.55 23 2
Federal Cost: $0.00 $0.00
67 Human Services, Department of File Date: 11/15/2022
Latest Filing – 11/15/2022:
The Actual Total Cost of FY23, Qtr 2, Item# 67 is $40,270.50, with a final contract term ending 10/14/2022.
Original Filing – 08/03/2022: FY23, Qtr 1, Item# 25
This vendor originally won the bid for the sidewalk repairs on campus. This is now an emergency, when the vendor
came to perform the services they removed some concrete over a tunnel which caused a hole exposing asbestos. The
asbestos has now been contained but the hole is still exposed causing safety issues to students and staff on campus.
They will replace the cap and sidewalk above the tunnel.
This Emergency Purchase has an expected start date of 08/08/2022 through 10/14/2022 with an Original Estimated
Cost of $40,000.00.
Signed By: Jean Sandstrom, APO
Vendor: CSD Environmental Services Notary Date: 8/3/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $40,000.00 $40,270.50 $40,270.50 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
68 Central Management Services, Department of File Date: 11/17/2022
Latest Filing – 11/17/2022:
The Actual Total Cost of FY23, Qtr 2, Item# 68 is $197,909.00, with a final contract term ending 11/17/2022.
Original Filing – 8/17/2022: FY23, Qtr 1, Item# 26
Satellite Equipment:
1. 5.0-meter KU band uplink antenna w/motorized azimuth , elevation, and polarization. Minimum 3 ports (2
RX, 1 TX).
2. Mount for above antenna for roof load frae
3. Antenna control unit (RCI4500 or equivalent), controller to be mounted in interior equipment rack with
contactor and local control assembly at the antenna. ACU must be capable of integrating with Crystal M&C
software. Serial or IP interface (IP preferred).
4. Ku-band low noise block downconverter, quantit2.
5. Forced air (or equivalent) dish deicing system with local and remotcontrols
6. System design, checkout, performance analysis, waanty
7. Removal of current non-functional antenna.
8. Assembly of antenna on customer supplied roof interface. Install feed, waveguide, and remote-control cable,
maximum of 100 ft, includes IFL cable connectors and crane.
9. Lightning groundingit
Civil Engineering - will be conducted as a small purchase with emergency conditions and will be awarded to an
Illinois BEP Certified Vendor:
1. Vendor shall provide all necessary drawings to provide for modification of roof
load frame to support the new CPI Satcom 4.8 meter antenna.
2. The load frame shall support the weight of the
antenna assembly and all motors and control equipment for motorized azimuth, elevation, and polarization.
3. The
load frame shall be of sufficient strength to allow the antenna to be capable of surviving 125 mph winds minimum.
4. If possible, the load frame shall be modified in a way that does not require removal of the current antenna.
5.
The load frame shall be designed to place the antenna center position at the necessary azimuth to allow the greatest
view of North American satellites.
Construction- will be conducted as a small purchase with emergency
conditions and will be awarded to an Illinois BEP Certified Vendor:
1. The vendor shall be responsible for the
modification of the roof load frame in accordance with the drawings provided by the structural engineer.
2. The
vendor shall be responsible for the addition, subtraction, or substitution of steel members in accordance with the
design of the structural engineer.
3. The vendor shall perform any necessary modifications to the roof structure, if
necessary, in accordance with the design of the structural engineer.
4. The vendor shall perform any required
fireproofing to interior steel members, ifnecessary, in accordance with the design of the structural engineer.
5. The
vendor shall paint all external steel members in accordance with the design of the structural engineer.
6. The vendor
shall be responsible for obtaining all necessary construction permits.
This Emergency Purchase has an expected start date of 08/17/2022 through 11/15/2022 with an Original Estimated
Cost of $324,475.00.
Signed By: Will Stephens, APO
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
Vendor: CPI Satcom & Antenna Technologies, Inc. Notary Date: 8/17/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $324,475.00 $197,909.00 $197,909.00 23 2
Federal Cost: $0.00 $0.00
69 Human Services, Department of File Date: 11/22/2022
Latest Filing – 11/22/2022:
The Actual Total Cost of FY23, Qtr 2, Item# 69 is $32,883.00, with a final contract term ending 10/11/2022.
Original Filing –7/15/2022: FY23, Qtr 1, Item# 13
This vendor has been awarded multiple contracts in the past and has been reliable to meet our needs quickly. They
are the closest HVAC vendor to our facility and are very familiar with our setting and needs. They have provided
these services satisfactorily in the past and are very responsive to our needs. We needed a quick turnaround on this
due to the extreme high temperatures we have been experiencing lately.
We need the replacement of two non functioning AC systems in the Clinical Services Building of Choate Center.
This Emergency Purchase has an expected start date of 07/14/2022 through 10/11/2022 with an Original Estimated
Cost of $32,883.00.
Signed By: Pamela Enno, APO
Vendor: Gurley & Sons Heating & Air Conditioning Notary Date: 7/15/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $32,883.00 $32,883.00 $32,883.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
70 Capital Development Board File Date: 11/29/2022
Latest Filing – 11/29/2022:
The Actual Total Cost of FY23, Qtr 2, Item# 70 is $21,524.46 with a final contract term ending 11/29/2022.
Original Filing – 06/07/2022: FY22, Qtr 4, Item#45
The Capital Development Board ("CDB") was made aware by the Department of Corrections ("DOC") that there
are serious sewer piping failure concerns at Logan Correctional Center. The sewer pipes were originally installed in
1929 and have never been replaced.The facility is experiencing frequent sewer back up in the Housing Units.
In February 2022, facility staff procured the services of Henson Robinson Company to use their sewer camera on
the main sewer line from Housing Unit 6 to Housing Unit 7, 8, and 9. The video shows that tree roots have entered
the clay pipe throughout the sewer.The tree roots have caused bells and parts of the pipes to crumble and break. It
also shows that in some places, the piping is 75%-90% blocked with "root curtains" that is slowing or catching solid
waste,contributing to the sewer blockage/backup. It also shows the line between Housing Unit 6 and Housing Unit
9 to have 2 complete sink holes that have started where the pipe is no longer together and either has holes or the top
of the pipe is completely missing.This also includes a spot where the old dietary basement sewer line was directly
tied in or stubbed into the clay pipe that now has completely failed. This shows a complete void (possible sinkhole)
where the two pipes meet and has been carved out.The video from Housing Unit 6 to Housing Unit 7 also shows
where this has caused sections of pipe to be undermined, causing the pipe to be pitched backwards.
Due to on-going CDB renovations at the facility,limited spacing is available to move female individuals in custody
to other Housing Units within the facility when the sewer backs up inside the buildings. DOC has requested that
CDB provide immediate sewer line repair work under an emergency declaration.
This project began through the emergency selection of an Architect/Engineer ("A/E");this exempts the selection
from a 14-day solicitation required through Qualifications-Based Selection ("QBS"). Considering the time frames
needed for the selection,negotiation and execution of an A/E contract,followed by regular bidding processes, repairs
to the sewer piping system under the existing processes would likely not begin for several months.
For this reason, emergency purchases are necessary to provide immediate sewer line repair work at Logan
Correctional Center as quickly as possible to protect against the threat to public health and safety, to prevent or
minimize serious disruption in critical State services, and to prevent further loss and sewer back up within the
Housing Units.
Dewberry Engineers Inc.,located in Peoria,IL, was selected to provide limited design services if needed,
recommendations and any other professional services required to support sewer line repair work because they have
the capabilities and resources needed to complete the work,they are currently working on-site and has vast
knowledge of the facility, they are located in close proximity to thesite, and they can respond immediately to the
request for emergency services.
The scope of work provides for an assessment and limited design services if needed, recommendations, and any
other professional services required to support limited sewer line repair work serving housing units 6, 7, 8 & 9 at
Logan Correction Center.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this
procurement should not exceed $100,000.00, which is a place-holder prior to the negotiation of a Professional
Services Agreement, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35,all contractors, and each subcontractor to be used whose
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as a
material term of the contract. In accordance with section 00 21 50 of the Standard Documents for Construction,the
General Contractor shall perform no less than 20% of work with its own staff. Each other trade shall perform no
less than 40% of work with its own staff. Work with own staff includes direct labor and supervision, as well as
material purchases where the material is installed by the contractor.
Additionally,Governor Pritzker has issued Executive Order 2022-13 containing additional mitigations to address the
COVID-19 pandemic. This includes an indoor mask requirement and vaccinations for those working at Illinois
Department of Corrections (IDOC) facilities. These requirements apply to this project.
This Emergency Purchase has an expected start date of 06/07/2022 through 09/04/2022 with an Original Estimated
Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Dewberry Engineering, Inc. Notary Date: 6/7/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $21,524.46 $21,524.46 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
71 University of Illinois Chicago File Date: 11/30/2022
Latest Filing – 11/20/2022:
The Actual Total Cost of FY23, Qtr 2, Item# 71 is $465,437.16, with a final contract term ending 11/20/2022.
Original Filing – 08/24/2022: FY23, Qtr 1, Item# 36
The Biomedical Health and Information Sciences Department (BHIS) has found Embanet/Compass (EC) to be the
preeminent full-service provider of on line learning services for not-for-profit universities and colleges. EC’s ability
to attract and retain students has been critical to the success of BHIS and UIC in growing, sustaining, and delivering
high quality on line degree programs. EC currently supports over 120 degree programs across 36 university
partners including 7 AAU institutions (Association of American Universities) and over 20 of the top 200 U.S.
News and World Report Nationally Ranked Universities in 2013. EC has been a provider of these services for more
than 20 years and serves more than twice as many degree programs as its nearest competitor in the industry, which
has approximately five years less experience and supports only 5 top 20 institutions.
We are requesting an
emergency because our contract with Pearson expired on 2/22/22.
We need to continue services with Pearson until the students they recruited into our programs have graduated per
terms in the agreement. After graduation we are no longer continuing with Pearson and will be working with
Extended Campus. Pearson provides invoices based on enrollment reports that are ran 10 days after the start of each
semester and 4 weeks at the end of each semester. The first set of invoices will be sent mid-September and we need
to have a procurement method in place. We are currently pursuing a sole economically feasible source. Eliminating
EC from this equation risks diminishing program quality, the maintenance of which is exceedingly important to very
vocal and visible professional student and alumni groups.
The EC approach is flexible and specific to each program they support. They have a core set of packaged services,
and importantly, work with each university to develop a customized partnership solution that meets the specific
needs and goals for each online program being supported. This has been accomplished over a 5 year period and has
resulted in unparalleled programmatic success within the entire University of Illinois system. BHIS has built a
reputation in the health informatics and information technology industry for educational opportunities as a result of
the EC partnership. Service fees will include marketing and website management, student recruiting, student
registration and re-enrollment support, student advisement and course selection recommendations, student retention
support, and faculty administrative support.
This Emergency Purchase has an expected start date of 08/22/2022 through 11/20/2022 with an Original Estimated
Cost of $400,000.00.
Signed By: Debra Matlock, Exec Dir
Vendor: NCS Pearson Inc. Notary Date: 8/24/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $400,000.00 $465,437.16 $465,437.16 23 2
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
72 University of Illinois Chicago File Date: 11/30/2022
Latest Filing – 11/30/2022:
The Actual Total Cost of FY23, Qtr 2, Item# 72 is $534,000.00, with a final contract term ending 11/30/2022.
Original Filing – 2/18/2022: FY22, Qtr 3, Item# 29
AT&T is our existing analog circuit vendor. AT&T provides analog circuits for campus communication services for
Technology Solutions to connect to buildings which are not physically connected to campus by University
infrastructure. AT&T is the only vendor who can provide the analog circuits for the outdated technology.
The crucial analog circuits must remain in service as the scope of the services are critical for the daily business
function of the university. The services include Analog Private Lines serving the emergency response systems,
hospital and campus call distribution systems, UIC parking lots, and other campus services.
The current State of Illinois Contract which we are utilizing expires on December 9, 2022 without any renewals and
AT&T does not execute contracts under 12 months. AT&T is the only vendor who can provide this analog circuits
for the outdated technology. There are different types of analog circuits covered on this current contract under the
State Contract, including our life safety emergency response system that reports directly to UIC Police dispatch,
UIC Parking services, and our hospital and campus call distribution systems. The financial impact to the university
for these circuits will increase from $44,500 MRC per month ($534,000 annually) to $66,750 MRC per month
($801,000 annually). In addition, a tariff increase will occur in September 2022. The Technology Solutions team is
actively working on decommissioning these circuits, but expect the work to be completed between August-October
2022. It is in the best interest of the University to procure the services as a Quick Purchase before before March 1,
2022 the new rate will increase by $22,250 per month which equates to $267,000 annually.
This Emergency Purchase has an expected start date of 03/01/2022 through 02/28/2023 with an Original Estimated
Cost of $534,000.00.
Signed By: Debra Matlock, Exec Director
Vendor: AT&T Notary Date: 2/18/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $534,000.00 $534,000.00 $534,000.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
73 Capital Development Board File Date: 12/10/2021
Final Filing - 10/26/2022: FY23, Qtr 2, Item #73
A Final Cost Statement was received on October 26, 2022, reporting in the same filing quarter as extension, that the
Actual Total Cost is $159,576.00.
Fourth Filing -12/10/2021: FY23, Qtr2, Item #73
An Emergency Purchase Extension was received on December 10, 2021 requesting an extension for dates starting
01/18/2022 to 02/28/2022. The extension expenditure is not assessed and will be charged for time only.
Third Filing - 10/19/2021:
An Emergency Purchase Extension was received on October 19, 2021 requesting an extension for dates starting
10/19//2021 to 01/31/2022. The extension expenditure is not assessed and will be charged for time only.
Second Filing - 12/10/2020:
An Emergency Purchase Extension was received on December 20, 2020, in the same filing quarter, requesting an
extension to 10/31/2021. The extension expenditure is not assessed and will be charged for time only.
Original Filing - 10/15/2020:
Central Management Services ("CMS") owns and operates the facility at 2121 W. Taylor, in the heart of the
Chicago Medical Center Complex. The building is 5 stories and approximately 180,000 sf. The primary tenants are
the University of Illinois Chicago (UIC) and the Illinois Department of Public Health (IDPH). Both tenants operate
labs in the facility and perform critical testing. The scope of services provides for an evaluation of the boiler system,
recommendations for temporary and permanent solutions, including cost estimates and lead times, and an expedited
design of the replacement boiler(s) and all ancillary components. In addition, the scope also includes providing a
temporary boiler, as a reimbursable item under the Architect/Engineer Professional Services Agreement, until the
permanent boiler(s) can be installed. Asbestos abatement may be required. This Emergency Purchase has an
expected start date of 10/15/2020 through 01/12/2021 with an Original Estimated Cost of $100,000.00.
Signed By: Chris Miles, Executive II
Vendor: Nest Builders, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $159,576.00 $159,576.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
74 University of Illinois Chicago File Date: 12/5/2022
Latest Filing – 12/5/2022:
The Actual Total Cost of FY23, Qtr 2, Item# 74 is $1,116,079.85 with a final contract term ending 10/31/2022.
Second Filing - 12/9/2021: FY22, Qtr 2, Item #20
An Emergency Purchase Extension was received on December 9,2021, within the same filing quarter requesting an
extension for dates starting 1/30/2022 to 10/31/2022 at an additional estimated cost of $569,413.00, revising the
total estimated cost to $759,216.00. Funding is received thru Self-Supporting Funds.
Original Filing – 10/29/2021: FY22, Qtr 2, Item# 38
Our current vendor Southwest Service Corporation (SSC (E&I / IPHEC vendor), does not have the staff to meet the
University Campus needs for temporary cleaning, housekeeping, and COVID-19 disinfection services. The
University Campus has an emergency award #JMG913 - Vargas Group. This situation means that the UI Hospital
does not have personnel available to provide cleaning and disinfection services - a threat to public health. The
vendor is BEP certified and is able to provide compliant personnel to clean these buildings while the University
rectifies the situation.
Apache Service and Supply Company will provide temporary EVS/hospital-grade cleaning, housekeeping, and
COVID-19 disinfection services at the UI Hospital (Building 949). Vendor will provide all labor and required
equipment to complete the work. .
This Emergency Purchase has an expected start date of 11/01//2021 through 01/29/2022 with an Original Estimated
Cost of $189,803.13 Funding is received thru Self Supporting Funds.
Signed By: Debra Matlock, Exec Director
Vendor: Apache Service and Supply Co. Notary Date: 10/29/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $189,803.13 $759,216.00 $1,116,079.85 $1,116,079.85 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
75 Innovation & Technology, Department of File Date: 12/6/2022
Second Filing - 12/06/2022: FY23, Qtr 2, Item # 75
An Emergency Purchase Extension was received on December 6, 2022 requesting an extension for dates starting
12/7/2022 to 06/06/2023. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 09/07/2022: FY23, Qtr 1, Item# 47
As a result of DocuWare service issues, processing agency wide job postings is in a backlog. CMS is unable to
process state-wide postings and the backlog is building up due to DocuWare becoming unavailable for use. As a
result of job posting backlog building up, agencies positions may not be filled on time, impacting agencies' ability to
provide services (a mission critical task), including services that affect health, safety, or collections of State
revenues. Com-Microfilm is the software publisher and most recent vendor providing services to multiple agencies
for several years. They have staff trained to handle specific agency needs and knowledge of the existing systems to
keep them operational.
This Emergency is intended to be a Joint Purchase Master Contract (JPMC) available to all governmental units
and qualified not-for-profit entities. “Governmental unit” means State of Illinois, any State agency as defined in
Section1-15.100 of the Illinois Procurement Code, officers of the State of Illinois, any public authority which has
the power to tax or any other public entity created by statute. “Qualified not-for-profit agency” means any not-
for-profit agency that qualifies under Section 45-35 of the Illinois Procurement Code and that either (1) acts
pursuant to a board established by or controlled by a unit of local government or (2) receives grant funds from the
State or from a unit of local government. The following governmental units use DocuWare under this contract: All
agencies under the Governor and all other constitutional officers.
*Contract to include all Docuware products and services provided under the recently expired JPMC Master
Contract.
More specifically, the products and services previously provided, include but are not limited to:
*Document and drawing/scanning/imaging that comply with the State's Enterprise document archival requirements
and controls.
*Transferring the scanned images to microfilm.
*Provide user agency document transportation,
storage, and destruction.
*Storing images into the appropriate DocuWare file cabinets.
*Assessment of the users'
imaging requirements and provide specific details of configuration specifications for their organization which
include DocuWare file cabinet specifications, user role defining, etc.
*Provide training and technical support for
the user agencies regarding document handling, batching documents, and local scanning.
*Assist the DoIT technical
staff with maintaining the Enterprise DocuWare platform.
*DoIT is seeking to acquire DocuWare brand imaging,
storage and retrieval software licenses, add-on modules, and maintenance and support for DocuWare Version 7 and
all later versions.
1: Create a test bed for DocuWare 7.x to work preliminarily and for future use by staff and those wishing to
develop for the platform.
2: Build a new architecture to support DocuWare 7.x which includes support for workflow, intelligent indexing
and other features not currently installed at shared services.
3: Audit and adjust all existing systems to reduce the documents no longer needed to move to DocuWare 7.x,
adjust for newer functions of DocuWare 7.x.
4: Develop a plan for points of billing client agencies for the use of the DocuWare system as shared services
moves forward.
5: Bring up to date all of the systems maintenance and licensing to the same level and consolidate billing and
ownership of DocuWare to DoIT. Stabilizing maintenance of the DocuWare Systems licensing under DoIT.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
6: Build out the DocuWare 7.x system on the new architecture and install new systems as listed below.
7: Train
and move the users, systems staff and agencies to the new platform in a systematic and precise way as to not
interrupt their productivity.
8: Prepare, train and assist DoIT personnel regarding the newly installed capabilities and possibilities for the uses
of DocuWare to optimize the use of the product and maximize the cost savings it can provide.
Previous master contract expired on July 16th, 2021. IPB #17-448DOIT-APP44-P-300, Contract Number:
DIT8032540. This contract was a JPMC. We are seeking an emergency JPMC with this vendor to cover the license
and services listed above. This contract will be available to DoIT supported governmental units or qualified not-
for-profit.
This Emergency Purchase has an expected start date of 09/08/2022 through 12/06/2022 with an Original Estimated
Cost of $2,000,000.00.
Signed By: Van P Austin, APO
Vendor: Com-Microfilm Co. Notary Date: 9/7/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $2,000,000.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
76 Innovation & Technology, Department of File Date: 12/7/2022
Second Filing - 12/07/2022: FY23, Qtr 2, Item #76
An Emergency Purchase Extension was received on December 7, 2022 requesting an extension for dates starting
12/09/2022 to 06/06/2022. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 09/08/2022: FY23, Qtr 1, Item# 48
The Illinois Department of Innovation and Technology currently has an emergency contract with SEPS, Inc,
CIT2030189 for critical power, generator, UPS, and maintenance needs. The existing contract ends September 9,
2022. This vendor is familiar with all of the DoIT/ICN sites across the state of Illinois and has installed the majority
of the equipment in use at these locations. This vendor also has security clearance to enter and perform work at
these and other locations. This vendor has staff that are certified and licensed to do highly skilled work including but
not limited to: install power, remove corrosive batteries, and perform maintenance. This equipment support and
backs up numerous critical state infrastructure. Failure to properly maintain this equipment could result in
catastrofic loss of functionality and data in the event of a power disruption.
This emergency contract will provide maintenance and support of existing infrastructure and allow DoIT to
engineer, furnish and install replacement uninterrupted power supply (“UPS”) systems, generators, and related
equipment as needed. The resulting contract will also provide the following services: power installation,
maintenance, emergency maintenance, and preventative maintenance at locations statewide. Maintenance and
emergency maintenance are crucial to keep critical state services working in case of power outages. An IFB is
currently drafted and is working it's way through reviews before posting which will replace the goods and services
provided by this emergency contract.
he goal setting worksheet and GSR recommended a 4% BEP goal for this emergency. The vendor agreed to the 4%
BEP goal.
This Emergency Purchase has an expected start date of 09/10/2022 through 12/08/2022 with an Original Estimated
Cost of $3,500,000.00.
Signed By: Van P Austin, APO
Vendor: SEPS, Inc. Notary Date: 9/8/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $3,500,000.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
77 Military Affairs, Department of File Date: 12/7/2022
Latest Filing – 12/07/2022:
The Actual Total Cost of FY23, Qtr 2, Item# 77 is $114,989.00, with a final contract term ending 12/07/2022.
Original Filing – 09/19/2022: FY23, Qtr 1, Item# 52
Vendor is located in the close proximity of the area the State Active duty soldiers will be working. Vendor is also
$60k cheaper than other vendors quoted.
Lodging and meals for State Active duty soldiers activated in response to Gubernatorial Proclamation 09142022.
Asylum seekers arriving from Texas .
BEP vendors were researched and there are only two in the state for the commodity codes. One is in Peoria which
is 3 hours from the work site in Elk Grove and the other is in Chicago over an hour from the work site with minimal
traffic. Soldiers/Airmen have to be to the work site on time, any delays would hinder the mission. Multiple
contractors in the vicinity of the work site were contacted and the selected vendor was the cheapest and most
accessible for the services required.
This Emergency Purchase has an expected start date of 09/17/2022 through 12/13/2022 with an Original Estimated
Cost of $106,000.00.
Signed By: Scott Eldridge, Exec I
Vendor: Centric Hospitality dba Holiday Inn Elk Grove Village Notary Date: 9/19/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $106,000.00 $114,989.00 $114,989.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
78 Capital Development Board File Date: 12/8/2022
Latest Filing – 12/08/2022:
The Actual Total Cost of FY23, Qtr 2, Item# 78 is $644,142.48, with a final contract term ending12/08/2022.
Sixth Filing - 4/29/2021: FY21, Qtr 4 Item #63:
An Emergency Purchase Extension was received on April 29, 2021 requesting an extension for dates starting April
29, 2021 to July 31, 2021. The extension expenditure is not assessed and will be charged for time only.
Fifth Filing - 01/14/2021: FY20, Qtr 3, Item# 25:
An Emergency Purchase Extension was received on January 14, 2021 requesting an extension for dates starting
01/31/2021 to 06/30/2021. The extension expenditure is not assessed and will be charged for time only.
Fourth Filing - 11/02/2020: FY20, Qtr 3, Item# 25:
An Emergency Purchase Extension was received on November 2, 2020 requesting an extension for dates starting
11/19/2020 to 01/31/2021. The extension expenditure is not assessed and will be charged for time only.
Third Filing - 09/03/2020: FY20, Qtr 3, Item# 25:
An Emergency Purchase Extension was received on August 6, 2020 requesting an extension for dates starting
09/17/2020 to 11/30/2020. The extension expenditure is not assessed and will be charged for time only.
Second Filing - 05/29/2020: FY20, Qtr 3, Item# 25:
An Emergency Purchase Extension was received on May 29, 2020 requesting an extension for dates starting
06/17/2020 to 09/30/2020 revising the current contract amount to $627,728.00. The extension expenditure is not
assessed and will be charged for time only.
Original Filing - 03/24/2019: FY20, Qtr 3, Item# 25:
In preparation for patients that are receiving mental health treatment at Ludeman Developmental Center and Shapiro
Developmental Center, who might potentially be diagnosed with Covid-19 or show similar symptoms, the
Department of Human Services is requesting emergency purchases from CDB to assess and potentially renovate
space in 4 homes at Ludeman Developmental Center and Building 603 at Shapiro Developmental Center for
isolation rooms. This project began through an Emergency Selection of an Architect/Engineer (“A/E”); this exempts
the selection from a 14-day solicitation required through Qualifications-Based Selection (“QBS”). Considering the
time frames needed for the selection, negotiation and execution of an A/E contract, followed by bidding and award
procedures if construction services are necessary, an assessment and/or renovation work at Ludeman Developmental
Center and Shapiro Developmental Center under the existing processes would likely not begin for several months.
For this reason, emergency purchases are necessary for Architect/Engineer services to assess, provide guidance and
potentially design isolation rooms as quickly as possible in order to protect against the threat to public health and
safety and to minimize a serious disruption in critical State services. Knight E/A, Inc., located in Chicago, IL was
selected to provide architect/engineering services as they have the necessary experience for this work, are relatively
in close proximity to the site and they can respond immediately to this request for emergency services. This
Emergency Purchase has an expected start date of 03/24/2020 through 06/21/2020 with an Original Estimated Cost
of $50,000.00.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
Signed By: Chris Miles, Executive II
Vendor: Knight E/A, Inc. Notary Date:
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $627,728.00 $644,142.48 $644,142.48 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
79 University of Illinois Chicago File Date: 12/9/2022
Latest Filing – 12/09/2022: FY23, Qtr2, Item #79
A final Cost Statement was received on 12/09/2022, stating that the Actual Total Cost is $79,472.00 with a final
term of contract 8/31/2022..
Second Filing - 03/10/2022: FY22, Qtr 3, Item# 17:
An Emergency Purchase Extension was received on March 10, 2022, reporting in the same filing quarter. Requesting
an extension for dates starting 05/09/2022 to 08/31/2022 at an additional estimated cost of $0.00, keeping the
estimated cost at $350,000.00.
Original Filing – 1/28/2022: FY22, Qtr 3, Item# 17
KR Miller was the chosen because they were general contractors on the JOC list, have the experience working at
UIC and would be able to provide the needed emergency services. In addition, KR Miller is familiar with the wall
and ceiling that requires the reinforcement to prevent the possible cave in.
KR Miller will install reinforcements to the wall and ceiling from within the valve chamber to stabilize the structure
and prevent a possible cave in. The valve chamber is located underneath the drop off at the West Harrison Street
entrance and exit lanes. The street is very active with pedestrian and vehicular traffic . The vault stabilization will be
implemented to reduce the potential impact to public safety, including the risks of personal injury and property
damage. This was discovered when K&K, an electrical contractor, was hired to
redo the lighting within the tunnel. They could not remove the existing conduit because of the unstable structure.
This was because when they would, pieces of concrete would come off, this lead into a deeper investigation which
showed that the valve chamber was in poor structural condition.
This Emergency Purchase has an expected start date of 02/07/2022 through 05/08/2022 with an Original Estimated
Cost of $350,000.00.
Signed By: Debra Matlock, Exec. Director
Vendor: KR Miller Const Notary Date: 1/28/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $350,000.00 $79,472.00 $79,472.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
80 Innovation & Technology, Department of File Date: 8/18/2022
Second Filing - 08/18/2022: FY23, Qtr 2, Item # 80
An Emergency Purchase Extension was received on August 18, 2022 requesting an extension for dates starting
08/30/2022 to 11/27/2022. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 5/18//2022: FY22, Qtr 4, Item# 39
Motorola is the current vendor for the MC Starcom21 compatible subscriber radio equipment contract . Motorola
was originally selected through competitive bid process. Motorola previously supported DoIT during initial 5 years
contract term, there are no renewals. DoIT has previously been able to successfully negotiate contracts with this
vendor and the existing contract terms will be used for the Emergency period. Contract negotiations with a new
vendor could take several weeks creating significant risk and exposure during negotiations. The administrative review
process has previously been completed with this vendor, including financial discloser and BEP utilization plan.
Bringing in a new vendor for such a large and complicated implementation would take months as the configuration.
Motorola supplies equipment to the state of Illinois entities utilizing Starcom21 radio network communication via
radio mobile and portable radios, emergency dispatch consoles. The equipment purchased from this contract is
invaluable to the support of Illinois Law enforcement agencies State, Local and County. This equipment also
supports emergency communication with the equipment purchased on this contract. There is an IFB request to
replace this contract in legal final review and with the timeline of IFB review and posting we are uncertain it will be
completed in time so we are requesting an emergency 90 day to cover while the IFB is posting and awarded. This
Emergency JPMC contract will be available for use by all governmental units or qualified not-for-profits.
This Emergency Purchase has an expected start date of 06/01/2022 through 08/29/2022 with an Original Estimated
cost of $2,000,000.00.
Signed By: Matthew Lehman, IT Strategic Sourcing Manager
Vendor: Motorola Solutions Incorp. Notary Date: 5/18/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $2,000,000.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
81 Public Health, Department of File Date: 10/13/2022
Second Filing - 10/13/2022: FY23, Qtr2, Item # 81
An Emergency Purchase Extension was received on October 13, 2022 requesting an extension for dates starting
10/17/2022 to 10/16/2023 The extension expenditure is not assessed and will be charged for time only.
Original Filing – 7/19/2022: FY23, Qtr 1, Item# 17
The laboratory currently uses the IConnect Lab Web Portal for COVID-19 sample submissions. Due to the
increasing demand for monkey pox molecular testing, the lab has an emergent need to expand this on line web portal
to allow providers to order the testing electronically. This eliminates data entry errors, staff over time for hand
entry, and reduces turn around time delays from manual data entry.
This request is for a 90-day emergency contract to expand the existing Lab Web Portal (LWP) to include the ability
to order monkeypox testing through an Electronic Testing, Ordering and Reporting Portal (ETOR).
This Emergency Purchase has an expected start date of 07/18/2022 through 10/16/2022 with an Original Estimated
Cost of $119,500.00.
Signed By: Nicole Hildebrand, Chief Financial Officer
Vendor: Iconnect Consulting Notary Date: 7/19/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $119,500.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022
82 University of Illinois Chicago File Date: 10/6/2022
Second Filing - 10/6/2022: FY23, Qtr 2, Item 82
An Emergency Purchase Extension was received on October 6, 2022 requesting an extension for dates starting
11/1/2022 to 3/10/2023. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 08/17/2022: FY23, Qtr 1, Item# 27
The HVAC Fan stopped producing Air-flow to the space. We called in the only vendor that we are aware of in our
area that works on this specialized type of fan (Variable Axis Fan). MVB Mechanical Vibration & Balancing has
been instrumental in performing repairs to this fan in the past to supply Air-Flow to Building 948. The fan blew
out a viber-stop, pushing and collapsing the Variable Blades which catastrophically damaged itself by blowing apart
and sending aluminum blades slamming into each other. This is an emergency repair because we have no unit to
supply Air-Flow to Building 948. By the university not having the proper equipment repaired and ready to go is
failure on UIC Heat, Light & Power division.
Vendor will rebuild and or replace hub and all parts. Vendor will order new complete wheel & components, remove
the old parts & hub
from motor shaft; remove motor from housing so housing can be repaired; replace motor in fan
housing and make sure motor is secure. Repair all cracks reinforce structure as needed. When new parts (new wheel
and components) arrive, vendor will install in the unit.
Calibrations will be reset once repairs are completed.
Vendor will test and balance the unit. a complete report will be sent after repairs are complete. All old parts will be
removed from building. The vendor has indicated the lead time for the parts will be 18 to 20 weeks.
This Emergency Purchase has an expected start date of 08/12/2022 through11/10/2022 with an Original Estimated
Cost of $115,000.00.
Signed By: Debra Matlock, Exec Dir
Vendor: MVB Mechanical Vibration & Balancing Notary Date: 8/17/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $115,000.00 $0.00 $0.00 23 2
Federal Cost: $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
October 1, 2022 through December 31, 2022