LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  100   State Fire Marshal                                                                               File Date:  10/2/2023

  Original Filing – 10/02/2023: FY24, Qtr 2, Item# 100

 

  Bob ridings holds the Master Contract for SUVs. The agency was unable to secure SUVs off of this contract

  due to a delay in processing as well as supply chain and manufacturing constraints at Ford, Inc.  The Master

  Contract Vendor has advised that the fulfillment of future contract orders is unknown.

 

   

 

OSFM procurement has identified Four (4) SUVs available locally at Landmark Ford that would meet the

  need and moved quickly to secure them.

 

  There are two (2) explorers and two (2) escapes currently on the Vendor's lot. 

 

  This Emergency Purchase has an expected start date of 09/29/2023 through 12/27/2023 with an Original

  Estimated Cost of $165,756.04.

   Signed By:  Crystal Blakeman, APO

      Vendor:  Landmark Ford, Inc.                                                                  Notary Date:           10/2/2023

                     Original                Revised              Paid To                Actual

                  Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $165,756.04                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  101   Human Services, Department of                                                              File Date:  9/29/2023

  Original Filing – 09/29/2023: FY24, Qtr 2, Item# 101

 

  Emergency procurement needed to provide a Medical Director for Chester Mental Health Center.  This vendor is

   currently providing services for our Medical Director, but the current contract expired on 6/30/2023. 

  Emergency Contract P-53429 expired on 9/28/23.

 

  Staffing services to provide a full time Medical Director for Chester Mental Health Center.  The contractor shall

  screen and present a physician with an Illinois Physician and Surgeon License with a specialty in Psychiatry.

  Board Certification is required to provide medical leadership and oversight of the psychiatric services provided at

   the Center to provide services to Chester Mental Health Center to ensure adequate and competent coverage.

  The physician serves as the Medical Director and supervises medical staff, maintains overall quality of clinical

  care, and develops and implements policies and procedures. Services shall be provided in accordance with the

  Scope of Work in the contract. Routinely, full time hours will be 40 hours per week between the hours of

  8:00am and 5:00pm, Monday-Friday.

 

  This Emergency Purchase has an expected start date of 09/29/2023 through 12/27/2023 with an Original

  Estimated Cost of $163,800.00.

   Signed By:  Pamela Enno, PO

      Vendor:  Locum Tenens.com                                                                   Notary Date:           9/29/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $163,800.00                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  102   Corrections, Department of                                                                    File Date:  9/27/2023

  Original Filing – 09/27/2023: FY24, Qtr 2, Item# 102

 

  The vendors for this type of rental are limited and this is a specialty service. 

 

  Aggreko will be providing rental of two boilers for Shawnee CC.  They will also be changing out the wire for

  the new boilers and updating it up to code.

 

  Shawnee CC looked for Vendor to meet this type of emergency and was only able to find Agrekko in our area.

 

 

  This Emergency Purchase has an expected start date of 09/25/2023 through 12/22/2023 with an Original

  Estimated Cost of $132,654.78.

   Signed By:  Sandy Robinson, Purchasing Manager

      Vendor:  Aggreko                                                                                Notary Date:           9/27/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $132,654.78                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  103   Transportation, Department of                                                               File Date:  10/2/2023

  Original Filing – 10/02/2023: FY24, Qtr 2, Item# 103

 

  The current emergency contract extension (P-47022) with the vendor ended 9/30/23. IDOT posted an IFB

  under B-37739 which opened 7/28/23. The bid is still under administrative review. It was expected award would

   be made by the end of the emergency extension. An additional 90 day emergency term is needed to continue

  parts supply during winter operations season. This emergency will be terminated upon award and execution of a

   new auto parts contract. The vendor was selected because they have the ability to provide these parts in a 2-

  hour turnaround time.

 

  IDOT D1 is needs to establish an emergency contract for the supply of items not available on existing master

  contracts for the duration of this winter season. It is also the intent of this emergency to supply products that

  are available on existing master contracts but cannot be supplied in emergency situations. This contract will

  allow for a 2-hour response time and 24-hour delivery of parts. This is a vital supply contract for immediate

  repairs during the winter season.

 

  This Emergency Purchase has an expected start date of 10/2/2023 through 12/30/2023 with an Original

  Estimated Cost of $2,000.000.00.

   Signed By:  Megan Seitzinger, APO

      Vendor:  Genuine Parts Company                                                             Notary Date:           10/2/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                    $2,000,000.00                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  104   University of Illinois Urbana-Champaign                                                  File Date:  10/31/2023

  Original Filing – 10/31/2023: FY24, Qtr 2, Item# 104

 

  Self-Supporting Funds

 

  The vendor Antarctic Mechanical Services Inc/AMS Mechanical Systems Inc is the only company that would

  source a new permanent pump and quote and complete both the electrical and plumbing portions of the work

  required to install the new permanent pumping system.

 

  Replace the pylon pumping system, including a new pump, piping/plumbing, and electrical connections. The

  pylon pump located west of the Building 605 (750 South Halsted Street) has failed. This pump prevents water

  from penetrating Building 605 and classrooms located in Building 604C (802 South Halsted Street) and Building

  604D (804 South Halsted Street). A temporary pump has been installed, but it will not function in freezing

  temperatures.

 

   This Emergency Purchase has an expected start date of 10/27/2023 through 01/24/2024 with an Original

  Estimated Cost of $115,000.00, using Self-Supporting Funds.

   Signed By:  Debra Matlock, Executive Director

      Vendor:  Antarctic Mechanical Services                                                      Notary Date:           10/31/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $115,000.00                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  105   University of Illinois Urbana-Champaign                                                  File Date:  10/16/2023

  Original Filing – 10/16/2023: FY24, Qtr 2, Item# 105

 

  The vendor specializes in boiler and tube failures, including repairs and replacement of parts on the East and

  West campus plant boilers.

 

  Boiler number 3 in the East plant (1100 South Morgan) suffered extreme tube failures due to the age of the

  boiler. This boiler is critical to ensuring we are able to supply heat to the East campus. The vendor will

  remove/replace 76 floor tubes and 15 knee wall tubes. Expose tubes at headers. Remove/reinstall inner & outer

  casing to expose tubes at the headers. Remove/replace refractory, insulation as needed.

 

  This Emergency Purchase has an expected start date of 10/13/2023 through 1/10/2024 with an Original

  Estimated Cost of $172,151.50.

   Signed By:  Debra Matlock, Executive Director

      Vendor:  Independent Mechancial Industries                                                Notary Date:           10/16/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $172,151.00                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  106   Capital Development Board                                                                    File Date:  11/1/2023

  Original Filing – 11/1/2023: FY24, Qtr 2, Item# 106

 

  The scope of work provides for the removal and replacement of four existing heating boilers and four domestic

  water heaters at two existing individual Boiler House buildings. Boilers and heaters supply building heating water

  and domestic hot water to eight individual inmate Housing buildings and one inmate Segregation building.

  Connecting piping, pumps, controls, and electrical feeds will be replaced or reconnected. New underground

  piping will be added from each building, back to the Boiler Houses, to allow domestic hot water to be

  recirculated and reheated.

 

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, design

  documents provided by the Architect/Engineer of record and quote received by Henson Robinson Company.

  Section 01 29 00 PAYMENT PROCEDURES, will be strictly followed and adhered to. The sum of all items

  listed in the Contractor Schedule of Values should equal the contract award amount. Payment amounts will be

  approved based on proof of work actually performed and materials actually used. Construction Services

  provided under this procurement should not exceed $2,989,600.00, which is a place-holder prior to entering into

   a Construction Contract, without prior authorization from the Capital Development Board in consultation with

  the Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-

  out.

 

  In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall

  perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work

  with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases

  where the material is installed by the contractor.

 

  This Emergency Purchase has an expected start date of 11/1/2023 through 01/29/2024 with an Original

  Estimated Cost of $2,989,600.00.

   Signed By:  Chris Miles, Exec II

      Vendor:  Henson Robinson Co.                                                                Notary Date:           11/1/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                    $2,989,600.00                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  107   Capital Development Board                                                                    File Date:  10/26/2023

  Original Filing – 10/26/2023: FY24, Qtr 2, Item# 107

 

  The scope of work provides for the removal and replacement of approximately 1,700 square feet of flat roof

  area down to the existing deck and replace the roof area with new insulation, membrane, flashing, downspouts,

  gutters, metal edging, and any other required components as directed and/or specified by the A/E of record.

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any

  design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,

  will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should

  equal the contract award amount. Payment amounts will be approved based on proof of work actually

  performed and materials actually used. Construction services provided under this

  procurement should not exceed $150,000.00, which is a place-holder prior entering into a Construction

  Contract, without prior authorization from the Capital Development Board in consultation with the Chief

  Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.

 

  In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall

  perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work

  with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases

  where the material is installed by the contractor.

 

  This Emergency Purchase has an expected start date of 10/26/2023 through 01/23/2024 with an Original

  Estimated Cost of $150,000.00.

   Signed By:  Chris Miles, Exec II

      Vendor:  A-1 Roofing                                                                            Notary Date:           10/26/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $150,000.00                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  108   Capital Development Board                                                                    File Date:  10/23/2023

  Original Filing – 10/23/2023: FY24, Qtr 2, Item# 108

 

  Immediate expenditure is necessary to repair and stabilize the Hotel Florence Annex masonry walls to remove a

  threat to public health and safety. While the collapse of the south wall of the Hotel Florence Annex will be

  contained within a secured light well, the DNR must access this light well to repair areas of the Hotel Florence

  Proper to prevent water infiltrating into the older structure. The potential for collapsing masonry prohibits

  contractors moving forward with repairs or DNR staff removing weed trees and other standard maintenance

  within the light well. Furthermore, the collapse of the Hotel Florence Annex masonry walls may damage the

  Hotel Florence proper; immediate expenditure is also necessary for repairs to State property to protect against

  further damage to State property.

 

  Therefore, DNR has requested that CDB provide an assessment of the Hotel Florence Annex under an

  emergency declaration to determine what can be done to remedy the situation so that DNR can continue to

  make repairs to the Hotel Florence and to alleviate any public health/safety concerns.

 

  This project began through the emergency selection of an Architect/Engineer (“A/E”); this exempts the selection

   from a 14-day solicitation required through Qualifications-Based Selection (“QBS”). Considering the time

  frames needed for the selection, negotiation and execution of an A/E contract, an assessment and potential

  design services under the existing processes would likely not begin forseveral months. For this reason, an

  emergency purchase is necessary to provide an expedited assessment and potential design services to support

  shoring and/or repair work to the Hotel Florence Annex wall as quickly as possible.

  Wiss, Janney, Elstner Associates, Inc., located in Chicago, IL, was selected because the firm has experience

  working with CDB and DNR on direct selection projects including CDB project #102-311-102, the firm is

  located close to the project site and has the capabilities to perform the work, and they are willing to provide

  expedited assessment and potentially design services for this emergency work.

 

  The project scope provides for an engineering assessment of the existing structural and life safety conditions of

  Hotel Florence Annex, specifically focusing on the south wall. The inspection shall be performed by a firm with

  specific expertise in structural engineering inspections of historic (subject to Illinois Historic Preservation

  Agency) buildings, utilizing drones for accessing areas deemed hazardous

  to human occupancy. This inspection should address the feasibility and safety of continued use of the building

  and include an evaluation of different shoring and stabilization methods that can remain in place until a

  permanent solution can be initiated.

 

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the

  March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this

  procurement should not exceed $100,000.00, which is a place-holder prior to the negotiation of a Professional

  Services Agreement, without prior authorization from the Capital Development Board in consultation with the

  Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.

 

  In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall

  perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work

  with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases

  where the material is installed by the contractor.


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

 

  This Emergency Purchase has an expected start date of 10/23/2023 through 01/20/2024 with an Original

  Estimated Cost of $100,000.00.

   Signed By:  Chris Miles, Exec II

      Vendor:  Wiss, Janney,Elstner Assoc, Inc.                                                   Notary Date:           10/23/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $100,000.00                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00

  109   Corrections, Department of                                                                    File Date:  10/19/2023

  Original Filing – 10/19/2023: FY24, Qtr 2, Item# 109

 

  This vendor was the only business able to provide needed equipment for this emergency.

 

  The Illinois Department of Corrections is leasing two (2) 20 foot portable coolers trucks to store Dietary

  commodities for Stateville Correctional Center due to their freezer/cooler failure to maintain adequate

  temperatures. The food loss through improper storage temperatures will be alleviated through this procurement

  and provide the agency cost savings.  CDB is expediting the processing of the long-term replacement of the

  freezers/coolers.

 

  This Emergency Purchase has an expected start date of 10/16/2023 through 01/14/2024 with an Original

  Estimated Cost of $35,436.00.

   Signed By:  Sandy Robinson, PM

      Vendor:  Polar Leasing                                                                          Notary Date:           10/19/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                        $35,436.00                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  110   Transportation, Department of                                                               File Date:  10/13/2023

  Original Filing – 10/13/2023: FY24, Qtr 2, Item# 110

 

  The vendor was selected due to having trucks on their lot that are available for immediate delivery.

 

  This emergency contract is for the one-time purchase of 4 heavy-duty dump trucks and 1 heavy-duty crane

  truck. 

 

  A search was done through CEI BEP Diversity Management System and there were 3 registered BEP vendor

  and they are not a  Manufacturer authorized dealer to sell new trucks. To sell vehicles one must be a licensed

  new vehicle dealer in accordance with the Illinois Motor Vehicle Code, Section 625 ILCS 5/5-101 and hold a

  current Registration for Authority to Deal in New Vehicles issued by the Illinois Secretary of State.   

 

  This Emergency Purchase has an expected start date of 10/13/2023 through 01/10/2024 with an Original

  Estimated Cost of $1,013,717.84

   Signed By:  Megan Seitzinger, APO

      Vendor:  Custom Truck One Source                                                          Notary Date:           10/13/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                    $1,013,717.84                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  111   Natural Resources, Department of                                                           File Date:  10/19/2023

  Original Filing – 10/19/2023: FY24, Qtr 2, Item# 111

 

  Morrow Brothers Ford, Inc holds the Master Contract for Light, Medium and Heavy Duty Trucks (21-

  416CMS-BOSS4-P-29479).  IDNR was unable to secure 2023 model year trucks off of this contract due to a

  delay in processing as well as supply chain and manufacturing constraints at Ford, Inc.  The Master Contract

  Vendor has advised that the fulfillment of future contract orders is unknown.

 

   

 

IDNR procurement in consultation with the Office of Resource Conservation identified One 2023 Ford

  F150 crew cab 4z4 pickup truck available locally at Hawk Ford of St. Charles that would meet the need and

  moved quickly to secure.

 

  One 2023 Ford F150 crew cab 4x4 pickup truck

 

  This truck is s currently on the Vendor's lot.  There is no opportunity to include Business Enterprise Program

  contractors on this purchase.  The current Master Contract did not contain a BEP subcontracting goal

  requirement nor are there any BEP vendors registered under NIGP Code 072-02 describing the provision of

  class 2 trucks.

 

  This Emergency Purchase has an expected start date of 10/19/2023 through 01/15/2024 with an Original

  Estimated Cost of $61,082.00.

   Signed By:  Amanda Long, APO

      Vendor:  Hawk Ford of St. Charles                                                            Notary Date:           10/19/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                        $61,082.00                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  112   Central Management Services, Department of                                            File Date:  11/2/2023

  Original Filing – 11/2/2023: FY24, Qtr 2, Item# 112

 

  The vendor was chosen due to familiarity and proximity to the location.  The vendor was also the contract

  holder under P-8781, JPMC GASOLINE DIESEL BIODIESEL FUEL until the contract expired on 10-31-2023.

   

 

  Estimated cost of the purchase of approximately 62,000.00 gallons of fuel at the CMS Division Of Vehicles in

  Christian and Cook counties.

 

  Statewide, there are 3 BEP vendors under NIGP Code 405-09. None of which are located in Christian or Cook

  counties.  However, the chosen vendor is not a BEP vendor, due to their experience and familiarity with CMS -

  DOV as the contracted vendor under P-8781.  

 

  This Emergency Purchase has an expected start date of 11/2/2023 through 01/05/2024 with an Original

  Estimated Cost of $175,000.00.

   Signed By:  David Thomas, APO

      Vendor:  Christian Co. Farmers Supply Co.                                                 Notary Date:           11/2/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $175,000.00                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  113   Capital Development Board                                                                    File Date:  11/16/2023

  Original Filing – 11/16/2023: FY24, Qtr 2, Item# 113

 

  The project scope provides for the repair of a pole barn building which was damaged by fire. The project

  provides for the removal of damaged or burnt members, and reconstruction of the frame as was originally in

  place prior to the fire. Frame members include poles, girts, prefabricated wood trusses, and a garage header.

  Replacement of metal cladding will be necessary. The project will provide for a new overhead door including

  track, spring and other appurtenances. Two (2) new electrical breakers and 20 amp circuits will be provided to

  replace the ones damaged. Shoring will be provided as necessary to facilitate construction.

 

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any

  design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,

  will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should

  equal the contract award amount. Payment amounts will be approved based on proof of work actually

  performed and materials actually used. Construction services provided under this

  procurement should not exceed $500,000.00, which is a place-holder prior entering into a Construction

  Contract, without prior authorization from the Capital Development Board in consultation with the Chief

  Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.

 

  In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall

  perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work

  with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases

  where the material is installed by the contractor.

 

  This Emergency Purchase has an expected start date of 11/16/2023 through 02/13/2024 with an Original

  Estimated Cost of $500,000.00.

   Signed By:  Chris Miles, Executive II

      Vendor:  CAD Construction Inc.                                                               Notary Date:           11/16/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $500,000.00                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  114   University of Illinois Urbana-Champaign                                                  File Date:  11/14/2023

  Original Filing – 11/14/2023: FY24, Qtr 2, Item# 114

 

  Currently VIP Valet services are utilized at the Specialty Care Building with a term date of 12/31/2023. In

  addition, the Outpatient Care Center north and south tower entrances utilizes UIC campus valet service

  attendants that will also term on 12/31/23. We would like to avoid disruption of valet services at all three

  entrances by utilizing VIP Valet Services 1/1/24-3/31/24.  Many patients and visitors are receiving procedures

  and have scheduled appointments at the Specialty Care Building 1009 S. Wood and the Out Patient Care Center

  1801 S Taylor North and South Tower. VIP valet parking services allows the patients to park at the door

  entrance of the structures and enter the building avoiding commuting from the parking structure which could be

   a challenge depending on the patients condition and it assists the patients with timely arrivals to their

  appointments. This service also allows patients to arrive to their appointments more timely,  many patients have

  mobility challenges.  We are in the process of contract negotiations to secure a valet services vendor for five

  years. This emergency purchase request is to allow continued valet services until the contract terms for RFP

  #PPA101 are completed.

 

  IP Parking with attendants at the entrance of three locations; the Specialty Care Building (SCB), Outpatient Care

  Center (OCC) North and South tower entrances which allows the patients to park at the door entrance.

 

  This Emergency Purchase has an expected start date of 01/01/2024 through 03/31/2024 with an Original

  Estimated Cost of $250,000.00, using Institution Funds.

   Signed By:  Debra Matlock, Exec. Diirector

      Vendor:  VIP Services                                                                           Notary Date:           11/14/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $250,000.00                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  115   Innovation & Technology, Department of                                                  File Date:  11/17/2023

  Original Filing – 11/17/2023: FY24, Qtr 2, Item# 115

 

  This vendor is already set up to receive the Emergency Alerts from Julie on behalf of the State and has all

  necessary documentation to prevent a lapse in service as they have been the incumbent for the last 10 years. A

  lapse wasn't acceptable as the state needs to have 24 hour a day, 365 days a year service. If the state had to on

  board a new vendor it would create a lapse in this need.

 

  The agency needs to have a fiber locating vendor that receives notices directly from JULIE and DIGGER for

  items the effect DoIT fiber. Vendor screens all notices and provides location services in the alloted time frame.

  Vendor will keep logs of all dispatch notifications defined by JULIE/DIGGER. Vendor will mark located utilities

  per the Excavator Handbook issues by JULIE.

 

  This Emergency Purchase has an expected start date of 11/17/2023 through 02/14/2024 with an Original

  Estimated Cost of $150,000.00.

   Signed By:  Van P Austin, APO

      Vendor:  G4S Secure Integration                                                              Notary Date:           11/17/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $150,000.00                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  116   Transportation, Department of                                                               File Date:  8/18/2023

  Original Filing – 8/18/2023: FY24, Qtr 2, Item# 116

 

  The selected vendor is able to provide the needed fuel.  IDOT lacks adequate coverage for fuel currently on

  recently executed contracts and is a vital necessity for daily operations.

 

  Fuel for daily operations of IDOT vehicles, both on and off highway.

 

 

Central Management Services is currently in process of awarding some location on a master contracts and

  will be rebidding the non-awarded locations at a later date.

 

 

If this emergency procurement is not approved, IDOT will not have any means of keeping the roads and

  highways safe for the public.

 

  This Emergency Purchase has an expected start date of 08/11/2023 through 11/05/2023 with an Original

  Estimated Cost of $45,000.00.

   Signed By:  Megan Seitzinger, APO

      Vendor:  Illini FS, Inc.                                                                           Notary Date:           8/18/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                        $45,000.00                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  117   Transportation, Department of                                                               File Date:  11/21/2023

  Original Filing – 11/21/2023: FY24, Qtr 2, Item# 117

 

  The vendor was selected due to having trucks on their lot that were available for immediate delivery. The Day

  Labor operations team requires constant travel throughout the state of Illinois. At this time fleet numbers are

  well below required numbers. Vehicles were traded in after purchases were made on contract last fiscal year.

  Due to production shortages, IDOT was not able to obtain all the vehicles needed to support operations. These

  vehicles are required immediately to provide operations team the ability to sites. It is imperative that staff are able

   to travel throughout the state to manage and support operations.

 

  This emergency contract is a one-time purchase for 4 heavy-duty trucks. (Silverado 3500HD) Royal DRW

  Service Body.

 

  The Department is alloted 26 trucks through master contract. IDOT has earmarked this number of trucks for

  current fiscal year ordering. Additional trucks are required to maintain operations. Numbers need to be

  immediately replenished. This one-time purchase should cover the remainder of heavy-duty trucks the

  Department will order this fiscal year.

 

  A search was done through CEI BEP Diversity Management System and there was 1 vendor registered under

  code 072-03. Vendor is not a manufacturer authorized dealer to sell new trucks. To sell vehicles one must be

  licensed new vehicle dealer in accordance with the IL Motor Vehicle Code, Section 625 ILCS 5/5-101 and hold

  a current Regsitration for Authority to Deal in New Vehicles issued by the Illinois Secretary of State.

 

  This Emergency Purchase has an expected start date of 11/21/2023 through 02/18/2024 with an Original

  Estimated Cost of $314,932.00.

   Signed By:  Megan Seitzinger, Bureau Chief

      Vendor:  Lynch Truck Center                                                                  Notary Date:           11/21/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $314,932.00                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  118   Capital Development Board                                                                    File Date:  11/27/2023

  Original Filing – 11/27/2023: FY24, Qtr 2, Item# 118

 

 

  The scope of work provides for the demolition of the existing 7.5kW generator, ATS, Emergency Panel, and

  gas line. It will also provide for a new 175kW natural gas generator. The natural gas source will be tapped into

  the existing 4" natural gas lines serving the boilers in the basement. A new ATS, emergency panelboards and

  feeders will be provided to support existing emergency loads only. A new

  portable generator docking station will be provided to allow ISP to connect a temporary generator if the

  permanent generator fails or is taken out of service for maintenance until the permanent generator arrives,

  Provide new exit and emergency lighting to meet the

  minimum requirements for egress.

 

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, design

  documents provided by the Architect/Engineer of record, and quote received by B & B Electric, Inc. Section 01

  29 00 PAYMENT PROCEDURES, will be strictly followed and adhered to. The sum of all items listed in the

  Contractor Schedule of Values should equal the contract award amount. Payment amounts will be approved

  based on proof of work actually performed and materials actually used. Construction Services

  provided under this procurement should not exceed $335,700.00, which is a place-holder prior to entering into a

   Construction Contract, without prior authorization from the Capital Development Board in consultation with the

   Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.

 

  In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall

  perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work

  with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases

  where the material is installed by the contractor.

 

  This Emergency Purchase has an expected start date of 11/27/2023 through 02/24/2024 with an Original

  Estimated Cost of $335,700.00.

   Signed By:  Chris Miles, Exec II

      Vendor:  B & B Elec, Inc.                                                                       Notary Date:           11/27/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $335,700.00                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  119   University of Illinois Urbana-Champaign                                                  File Date:  12/4/2023

  Original Filing – 12/04/2023: FY24, Qtr 2, Item# 119

 

  Chartwells provides board plan dining services for students on meal plans, retail dining operations in multiple

  locations around campus, catering services, and operation of retail/convenience stores.

 

  This Emergency Purchase has an expected start date of 12/28/2023 through 03/26/2024 with an Original

  Estimated Cost of $10,000.00, using student fees associated with the purchase of dining plans.

   Signed By:  Debra Matlock, Exec Dir

      Vendor:  Compass Group USA                                                                Notary Date:           12/4/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                        $10,000.00                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  120   Human Services, Department of                                                              File Date:  12/5/2023

  Original Filing – 12/5/2023: FY24, Qtr 2, Item# 120

 

  Summit Cold Storage Corp. has been providing cold storage services based on the most recent Invitation for Bid

   for FY21-23. The vendor did not return the FY24 renewal documents in time to process the renewal, and the

  services are in the process of being bid. Two Invitation for Bids (IFB)s have been conducted and no bids were

  received.  

 

  The vendor shall receive the frozen & refrigerated food delivered by various food vendors, store the food at

  correct temperatures, withdraw & deliver the food items that the kitchen requests once a week. The Center

  does not have adequate storage space for all of the frozen & refrigerated foods necessary to meet menu

  requirements.

 

  This Emergency Purchase has an expected start date of 12/1/2023 through 02/28/2024 with an Original

  Estimated Cost of $22,452.45.

   Signed By:  Jean Sandstrom, APO

      Vendor:  Summit Cold Storage Corp                                                          Notary Date:           12/5/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                        $22,452.45                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  121   Innovation & Technology, Department of                                                  File Date:  12/6/2023

 

  Original Filing – 12/6/2023: FY24, Qtr 2, Item# 121

 

 

  The Illinois Department of Innovation and Technology intends to enter into an emergency contract with

  Carahsoft Technology Corporation for the purchase of Jama Connect and Jama Tasktop Annual Software

  Licenses. Jama Connect and Jama Tasktop Annual Software Licenses are used to document the test cases and

  results performed for each result for the Integrated Eligibility System.  If this product is not used, and no other

  product is used, testing will require greater manual effort to record and report on test results.  Additionally, it

  will make traceability from requirements to testing more difficult and could pose issues from an audit

  perspective.  Jama has primarily been used for testing since phase 2 go live of IES as that’s where scenarios for

   each ticket in a release gets tested by the SIT testers.   The State has started to use Jama for release testing, in

  addition to DHS IES, as it helps maintain the work in one place instead of having it on spreadsheets that may or

  may not end up getting uploaded to JIRA.  If the product is not procured the IES system could fail.  SNAP,

  TANF and Medicaid benefits would become inaccessible for Illinois residents.

 

  This is for software licenses only purchase that does not allow for subcontracting.

 

  This Emergency Purchase has an expected start date of 12/4/2023 through 03/2/2024 with an Original

  Estimated Cost of $253,851.00.

   Signed By:  Van P Austin, APO

      Vendor:  Carahsoft Technology                                                                Notary Date:           12/6/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $253,851.00                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  122   Innovation & Technology, Department of                                                  File Date:  12/1/2023

  Original Filing – 12/1/2023: FY24, Qtr 2, Item# 122

 

  Precisely's ACR software products are utilized by the State to automatically balance the results of processed

  batched data jobs. Without the support of ACR products, the State would need to stop automatically processing

  batch jobs and would have do process them manually - exposing the process to the risk of human error and

  slowing it significantly, and requiring significantly more personnel resources than the State has available. This

  software is critical to the continued support and functionality of the Department of Health and Family Services

  ("HFS") and the Department of Human Services ("DHS").

 

The State has utilized Precisely' software since

  7/1/2006. Precisely owns the exclusive copyright to the software utilized by the State.

 

  Execute a contract for maintenance on Precisely ACR Detail and ACR Summary for MVS software products:

 

 

- ACR/Detail

- ACR/Summary for MVS (MIPS MARS and MMIS NIPS capacity 1025)

- ACR Workbench

 

 

Currently, the State maintains two licenses for Precisely ACR products: One for ACR/Summary used by

  Dept. of Health and Family Services and the other for ACR/Detail used by Dept. of Human Services (DHS). 

 

  This Emergency Purchase has an expected start date of 09/29/2023 through 12/26/23 with an Original

  Estimated Cost of $273,760.00.

   Signed By:  Van P Austin, APO

      Vendor:  Precisely Software Incorp                                                           Notary Date:           12/1/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $273,760.00                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  123   Capital Development Board                                                                    File Date:  12/6/2023

  Original Filing – 12/6/2023: FY24, Qtr 2, Item# 123

 

  The scope of work provides for design/observation services for recommended repair and replacement of items

  damaged during a fire in maintenance bays 1-3 (1 common area) including wiring devices,light fixtures, water

  heaters, water piping, unit heaters, overhead doors, door motors and tracks, including all related conduit, wiring,

   water piping, gas piping, and other fire damaged items. The entire area is to be cleaned and finishes restored to

  their pre-tire condition. Ihe scope also provides tor immediate repairs to the x-bridging in the steel bar joists to

  stabilize the roof. Roof replacement and repairs will be done under a separate contract.

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the

  March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this

  procurement should not exceed $100,000.00, which is a place-holder prior to the negotiation of a Professional

  Services Agreement, without prior authorization from the Capital Development Board in consultation with the

  Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.

  In accordance with section 00 21 50 of the Standard Documents for Construction,the General Contractor shall

  perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work

  with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases

  where the material is installed by the contractor.

 

  This Emergency Purchase has an expected start date of 12/06/2023 through 03/04/2024 with an Original

  Estimated Cost of $100,000.00.

   Signed By:  Chris Miles, Exec II

      Vendor:  Mode Architects PC                                                                  Notary Date:           12/6/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $100,000.00                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  124   Capital Development Board                                                                    File Date:  12/6/2023

  Original Filing – 12/6/2023: FY24, Qtr 2, Item# 124

 

  The scope of work provides for repair and replacement of items damaged during a fire in maintenance bays 1-3

  (1 common area) including wiring devices,light fixtures, water heaters, water piping,unit heaters, overhead

  doors, door motors and tracks, including all related conduit, wiring, water piping, gas piping, and other fire

  damaged items. The entire area is to be cleaned and finishes restored to their pre-tire condition. I he scope also

  provides tor immediate repairs to the x-bridging in the steel bar joists to stabilize the root. Root replacement and

  repairs will be done under a separate contract. Roof replacement and repairs will be done under a separate

  project.

 

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any

  design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,

  will be strictly followed and adhered to.The sum of all items listed in the Contractor Schedule of Values should

  equal the contract award amount. Payment amounts will be approved based on proof of work actually

  performed and materials actually used. Construction services provided under this

  procurement should not exceed $400,000.00, which is a place-holder prior entering into a Construction

  Contract,without prior authorization from the Capital Development Board in consultation with the Chief

  Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.

 

  In accordance with section 00 21 50 of the Standard Documents for Construction,the General Contractor shall

  perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work

  with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases

  where the material is installed by the contractor.

 

  This Emergency Purchase has an expected start date of 12/6/2023 through 03/04/2024 with an Original

  Estimated Cost of $400,000.00.

   Signed By:  Chris Miles, Exec II

      Vendor:  Hein Construction Co. Inc.                                                          Notary Date:           12/6/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $400,000.00                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  125   State Police, Illinois                                                                              File Date:  12/5/2023

  Original Filing – 12/05/2023: FY24, Qtr 2, Item# 125

 

  The current printer is based on Entrust technology and products.  The vendor is capable getting commodities in

  a timely manor in order to not disrupt production of FOID cards.  Due to the high volume of cards and letters

  printed on a daily basis, over a million combined, it is crucial to have available supplies to stay within Mandates

  of the Firearms Owners Identification Act (430 ILCS 65/5) and Public Act 98-063 Firearm Concealed Carry Act

   (430 ILCS 66) to print FOID and CCL cards within specified time frames.  FOID cards are mandated to be

  processed within 30 calendar days.

 

  Commodities used in MX2100 and MX6100 printers.  To include: adhesive stickers, cleaning tape, duragard,

  print ribbon, graphic monochrome ribbon, HP M806 Printer toner cartridge, and HPM806 printer maintenance

  kits.

 

  This Emergency Purchase has an expected start date of 12/7/2023 through 03/5/2024 with an Original

  Estimated Cost of $167,216.19.

   Signed By:  Richard Welch, APO

      Vendor:  Entrust                                                                                  Notary Date:           12/5/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $167,216.19                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  126   Environmental Protection Agency                                                            File Date:  12/1/2023

  Original Filing – 12/1/2023: FY24, Qtr 2, Item# 126

 

  Vendor has the supplies to meet IEPA's demands and is offering a regional discount.

 

  6 new vehicles from Landmark Ford. Four 2023 Ford Explorers and two 2023 Ford F-150s. See attached

  specifications.

 

  he only option IEPA had was to go though CMS for vehicle purchases. The vendor(s) CMS uses is not keeping

  up with demand.

 

  This Emergency Purchase has an expected start date of 12/01/2023 through 01/31/2024 with an Original

  Estimated Cost of $326,745.00.

   Signed By:  Andrew Shackelford, APO

      Vendor:  Landmark Ford                                                                        Notary Date:           12/1/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $326,745.00                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  127   Innovation & Technology, Department of                                                  File Date:  12/6/2023

  Original Filing – 12/6/2023: FY24, Qtr 2, Item# 127

 

  The selected vendor is the original manufacturers government partner. Carahsoft Technology Corporation

  serves as the government distributor for Jama Connect Software Licenses. Carahsoft Technology  Corporation

  is the only government distributor of Jama Connect and Tasktop Software Licenses.

 

  The Illinois Department of Innovation and Technology intends to enter into an emergency contract with

  Carahsoft Technology Corporation for the purchase of Jama Connect and Jama Tasktop Annual Software

  Licenses. Jama Connect and Jama Tasktop Annual Software Licenses are used to document the test cases and

  results performed for each result for the Integrated Eligibility System.  If this product is not used, and no other

  product is used, testing will require greater manual effort to record and report on test results.  Additionally, it

  will make traceability from requirements to testing more difficult and could pose issues from an audit

  perspective.  Jama has primarily been used for testing since phase 2 go live of IES as that’s where scenarios for

   each ticket in a release gets tested by the SIT testers.   The State has started to use Jama for release testing, in

  addition to DHS IES, as it helps maintain the work in one place instead of having it on spreadsheets that may or

  may not end up getting uploaded to JIRA.  If the product is not procured the IES system could fail.  SNAP,

  TANF and Medicaid benefits would become inaccessible for Illinois residents.

 

  This Emergency Purchase has an expected start date of 12/4/2023 through 03/2/2024 with an Original

  Estimated Cost of $253,851.00.

   Signed By:  Van P Austin, APO

      Vendor:  Carahsoft Technology Corp                                                         Notary Date:           12/6/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $253,851.00                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  128   University of Illinois Urbana-Champaign                                                  File Date:  12/8/2023

  Original Filing – 12/8/2023: FY24, Qtr 2, Item# 128

 

  Using Self-Supporting Funds

 

  Fleets were notified on November 29th that a fleet ordering window for this class of vehicles would only be

  open through December 12th. Expected lead times are estimated to be 18 months from purchase. The next

  ordering window is currently unknown but projected to be in 2025. As a result, the University must pursue an

  emergency quick purchase.

   

 

Quote requests were submitted to a list of 12 vendors maintained for this applicable vehicle class as is the

  University's standard practice. The University sought competition from Ford, GM, Dodge, and Nissan

  dealerships. Even though there are currently no BEP certified firms registered under NIGP 07190: Vans, Cargo,

  the university did included known BEP certified dealerships in our request for quote opportunity. Three bids

  were received and Bob Ridings Incorporated offered the lowest price.

 

  The pandemic has drastically altered vehicle ordering, production and delivery. The usual method for fleet

  vehicle procurement (developing specifications, evaluating quotes, placing order and accepting delivery) no

  longer exists. Most manufacturers are devoting limited production capacity to the individual consumer instead of

   fleet vehicle orders.

 

 

The University's Facilities & Services fleet operation is in need of 14 cargo vans to maintain current

  operations. These new vehicles will be used to transport crafts & trade staff to various locations on campus for

  infrastructure and mechanical repairs. As vehicle availability has been severely curtailed since the pandemic,

  existing vehicles are exceeding their lifespan and becoming unrepairable leaving our fleet in jeopardy of being

  unable to maintain current operations. F&S has hired new staff which are forced to rely on shared

  transportation which is inefficient and at an increased expense.

 

  This Emergency Purchase has an expected start date of 12/8/2023 through 03/08/2024 with an Original

  Estimated Cost of $649,250.00, using Self-Supporting Funds..

   Signed By:  Aaron Finder, Assist Dir of Purchasing

      Vendor:  Bob Ridings inc.                                                                      Notary Date:           12/8/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $649,250.00                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  129   Corrections, Department of                                                                    File Date:  12/15/2023

  Original Filing – 12/156/2023: FY24, Qtr 2, Item# 129

 

  The vendor was available to provide immediate service to Stateville Correctional Center and has a reliable work

  history with CDB.

 

  CDB is starting a complete renovation of the Dietary kitchens at both Stateville Correctional Center and Northern

   Reception Center.  The staff will temporarily use the Mobile Dietary Kitchens to feed individuals in custody and

   staff while CDB is completing the renovation project.

 

  Due to the highly specialized nature and scarce availability of this equipment, BEP considerations were unable to

  be undertaken for this procurement.

 

  This Emergency Purchase has an expected start date of 12/04/2023 through 03/03/2024 with an Original

  Estimated Cost of $803,415.00.

   Signed By:  Sandy Robinson, Purchasing Manager

      Vendor:  Mobile Concepts, Inc. dba U.S. Mobile Kitchen                                Notary Date:           12/15/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $803,415.00                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  130   Transportation, Department of                                                               File Date:  12/14/2023

  Original Filing – 12/14/2023: FY24, Qtr 2, Item# 130

 

  The vendor was selected due to having a truck on their lot that was available for immediate delivery. The Central

   Office operations team requires roadways and lots to be cleared of snow and ice throughout the winter season.

  At this time fleet numbers are well below required numbers. Due to production shortages, IDOT is only able to

  order 12 vehicles from the master contract in the same truck class. Those 12 are earmarked for this ordering

  period for IDOT. These vehicles are required immediately to provide operations team the ability to maintain

  IDOT operation sites.

 

  This emergency contract is a one-time purchase for 1 heavy-duty truck. (2024 Ford F-450 4X4 Chassis,

  includes 11' steel dump body, drop down sides on the dump body, snowex v-max hopper salt spreader, and v-

  plow.

 

  A search was done through CEI BEP Diversity Management System and there was 1 vendor registered under

  code 072-05. Vendor is not a manufacturer authorized dealer to sell new trucks. To sell vehicles one must be

  licensed new vehicle dealer in accordance with the IL Motor Vehicle Code, Section 625 ILCS 5/5-101 and hold

  a current Registration for Authority to Deal in New Vehicles issued by the Illinois Secretary of State.  BEP goal

  setting resulted in 0% goal.

 

  This Emergency Purchase has an expected start date of 12/14/2023 through 03/09/2024with an Original

  Estimated Cost of $107,940.00.

   Signed By:  Megan Seitinger, Bureau Chief

      Vendor:  Landmark Ford                                                                        Notary Date:           12/14/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $107,940.00                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  131   Capital Development Board                                                                    File Date:  12/14/2023

  Original Filing – 12/14/2023: FY24, Qtr 2, Item# 131

 

  The scope of work includes but is not limited to the inspection and repair or replacement of the existing roof

  system and related accessories damaged from a fire on Resident Unit C-2, CDB Building Number C0839, at

  Sheridan Correctional Center.

 

 

Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and

  the March 2009 Design and Construction Manual & Supplement.  Basic Architectural Services provided under

  this procurement should not exceed $100,000.00, which is a place-holder prior to the negotiation of a

  Professional Services Agreement, without prior authorization from the Capital Development Board in

  consultation with the Chief Procurement Office.  Final Actual Costs will be reported upon project completion

  and project close-out.

   

 

In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor

  shall perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of

  work with its own staff.  Work with own staff includes direct labor and supervision, as well as material

  purchases where the material is installed by the contractor.

 

 

  This Emergency Purchase has an expected start date of 12/12/2023 through 03/10/2024 with an Original

  Estimated Cost of $100,000.00.

   Signed By:  Chris Miles, Exec II

      Vendor:  StudioK Architecture                                                                 Notary Date:           12/14/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $100,000.00                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  132   Capital Development Board                                                                    File Date:  12/14/2023

  Original Filing – 12/14/2023: FY24, Qtr 2, Item# 132

 

  The scope of work provides for assessment assistance and temporary repairs to the roofing system on Resident

   Unit C-2, CDB Building Number C0839, at Sheridan Correctional Center as a result of a fire.

 

 

 

Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and

  any design documents provided by the Architect/Engineer of record.  Section 01 29 00 PAYMENT

  PROCEDURES, will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule

  of Values should equal the contract award amount.  Payment amounts will be approved based on proof of work

  actually performed and materials actually used. Construction services provided under this procurement should

  not exceed $100,000.00, which is a place-holder prior entering into a Construction Contract, without prior

  authorization from the Capital Development Board in consultation with the Chief Procurement Office.  Final

  Actual Costs will be reported upon project completion and project close-out.

 

 

 

In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor

  shall perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of

  work with its own staff.  Work with own staff includes direct labor and supervision, as well as material

  purchases where the material is installed by the contractor.

 

  This Emergency Purchase has an expected start date of 12/14/2023 through 03/10/2024 with an Original

  Estimated Cost of $100,000.00.

   Signed By:  Chris Miles, Exec II

      Vendor:  Sterling Commercial Roofing                                                       Notary Date:           12/14/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $100,000.00                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  133   Northeastern Illinois University                                                               File Date:  11/27/2023

  Third Filing - 11/27/2023:  FY24, Qtr 2, Item # 133

  An Emergency Purchase Extension was received on November 27, 2023 requesting an extension for dates

  starting 12/1/2023 to 03/29/2024. The extension expenditure is not assessed and will be charged for time only. 

  Reported in the same filing quarter.

 

 

  Second Filing - 09/22/2023:  FY24,  Qtr 2,  Item # 117

  An Emergency Purchase Extension was received on 09/22/2023 requesting an extension for dates starting

  11/14/2023 to 11/30/2023. The extension expenditure is not assessed and will be charged for time only.

 

  **Using State Appropriated Funds and Funds will be reimbursed to the University by insurance carrier..

 

 

 

  Original Filing – 08/02/2023: FY24, Qtr 1, Item# 34

 

  **Using State Appropriated Funds and Funds will be reimbursed to the University by insurance carrier..

 

  Quotes were obtained from 3 vendors. Demco offers the best value and recently installed a dust collector on our

   campus on another project.

  Quotes:

  Demco $156,800.00

  Hill $164,520.00

  Air Design Systems $179,000.00

 

  This emergency purchase is necessary following a fire that occurred in the Fine Arts Woodshop, Room FA-219

   on 2/20/23. Vendor shall provide labor, equipment, tools, and materials for the demolition and removal of the

  old dust collector system, and will install a new replacement dust collector system. Vendor shall also furnish

  domestic water piping and insulation.

 

  This Emergency Purchase has an expected start date of 8/15/2023 through 11/13/2023 with an Original

  Estimated Cost of $156,800.00, using State Appropriated Funds and Funds will be reimbursed to the University

  by insurance carrier..

   Signed By:  Victoria Santiago, Director Procurement Services

      Vendor:  Demco                                                                                  Notary Date:           8/2/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $156,800.00                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  134   Capital Development Board                                                                    File Date:  10/16/2023

 

  Second Filing – 10/16/2023:  FY24,  Qtr 2,  Item # 134

  An Emergency Purchase Extension was received on October 16, 2023 requesting an extension for dates starting

   10/23/2023 to 07/15/2024. The extension expenditure is not assessed and will be charged for time only.

 

 

  Original Filing – 7/26/2023: FY24, Qtr 1, Item# 29

 

  The scope of work provides for removal of the existing chiller on grade and replacing it with a new chiller sized

  according to the buildings anticipated loads. The scope also includes removing and replacing the concrete pad,

  various piping, and any other necessary accessories required to restore cooling to the Nielson Building. The

  scope shall provide for any associated electrical work and patchwork necessary to accommodate the

  mechanical work.

 

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, and any

   design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,

  will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should

  equal the contract award amount. Payment amounts will be approved based on proof of work actually

  performed and materials actually used. Construction Services provided under this procurement should not

  exceed $250,000.00, which is a place-holder prior to entering into a Construction Contract, without prior

  authorization from the Capital Development Board in consultation with the Chief Procurement Office. Final

  Actual Costs will be reported upon project completion and project close-out.

 

  In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall

  perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work

  with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases

  where the material is installed by the contractor.

 

  This Emergency Purchase has an expected start date of 07/26/2023 through 10/23/2023 with an Original

  Estimated Cost of $250,000.00.

   Signed By:  Chris Miles, Exec II

      Vendor:  Henson Robinson Co.                                                                Notary Date:           7/26/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $250,000.00                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  135   Capital Development Board                                                                    File Date:  11/7/2023

 

  Second Filing – 11/7/2023:  FY24,  Qtr 2,  Item # 135

 

  An Emergency Purchase Extension was received on November 7, 2023 requesting an extension for dates

  starting 12/3/2023 to 02/29/2024. The extension expenditure is not assessed and will be charged for time only.

 

  Original Filing – 9/5/2023: FY24, Qtr 1, Item# 54

 

  The scope of work provides for the rental of nine 24” water pumps, to include delivery, installation,

  maintenance, demobilization and eventual removal of the pumps. The scope of work also includes daily start-up,

   stoppage, and fueling of the pumps when needed, as well as 24/7 pump watch for the duration of the project,

  and the installation of protective fencing for the pumps. The pumps are to remain in place through the

  waterfowl season.

 

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, and any

   design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,

  will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should

  equal the contract award amount. Payment amounts will be approved based on proof of work actually

  performed and materials actually used. Construction Services provided under this

  procurement should not exceed $650,000.00, which is a place-holder prior to entering into a Construction

  Contract, without prior authorization from the Capital Development Board in consultation with the Chief

  Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.

  In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall

  perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work

  with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases

  where the material is installed by the contractor.

 

  This Emergency Purchase has an expected start date of 09/05/2023 through 12/03/2023 with an Original

  Estimated Cost of $650,000.00.

   Signed By:  Chris Miles, Exec II

      Vendor:  Lake Contracting, Inc.                                                                Notary Date:           9/5/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $650,000.00                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  136   Capital Development Board                                                            File Date:

 

  Second Filing –11/14/2023: FY24, Qtr 2,  Item # 136

  An Emergency Purchase Extension was received on November 14, 2023 requesting an extension for dates

  starting 11/25/2023 to 09/30/2024 at an additional estimated cost of $1,600,000.00, revising the total estimated

  cost to $1,700,000.00.

 

 

  Original Filing – 8/28/2023: FY24, Qtr 1, Item# 48

 

  The Department of Corrections ("IDOC") has notified the Capital Development Board ("CDB") that several utility

   tunnels, specifically tunnels A, D, E, S, and P, have deteriorated to the point where there is a threat to public

  safety and the potential for further loss/damage to the facility. CDB Professional Services visited the site in

  January of 2023 and indicated that there is significant damage in the tunnels that are concerning due to the

  hazard to maintenance staff from continued falling concrete, and the potential disruption to utilities in the event

  of failure. It is reported that pieces of concrete fall from these tunnel ceilings on a regular basis, and have

  already caused damage to valves and utility lines. Should these conditions continue, failure of the top concrete

  slabs could cause injury or death, as well as disruption of utilities rendering several buildings uninhabitable.

 

  IDOC requested CDB's assistance to assess and provide recommendations for shoring and repair work

  necessary to provide a safe environment for staff, and to prevent further damage to the tunnels and its utilities.

  CDB engaged with the Central Region Indefinite Delivery/Indefinate Quantity ("IDIQ") Architect/Engineer to

  provide an assessment and recommendations for shoring/repair work under

  CDB Project No.: 120-050-061. A report dated April 17, 2023, concurred with CDB Professional Services that

  expedited design and construction services are necessary due to the severity of deterioration witnessed in the

  tunnels. Recommendations included immediate repairs to Tunnel E, if feasible, roofing replacement for Tunnel

  A, immediate shoring of the last 200 ft. of tunnels A, D, & S, and immediate shoring to tunnel P's roof,

  followed by replacement of the roofing structure. Additionally, it was advised that steel bollards be placed at the

  end of the road/parking lot to keep vehicles from crossing over tunnel P.

 

  This project (CDB Project No.: 120-050-062) began through the emergency selection of a contractor to provide

  any immediate shoring work deemed necessary by the Architect/Engineer of record. Considering the time

  frames needed for design, followed by regular bidding and award procedures, services for immediate shoring

  under the existing processes would likely not begin for several months. For this reason, an emergency purchase

  is necessary to provide expedited shoring services as quickly as possible in order to provide a safe working

  environment, to protect the utilities in the tunnels, and to prevent further damage.

 

  Sjostrom & Sons, Inc., located in Rockford, IL, was selected because they have experience working with CDB

  and IL Dept. of Corrections, they have the expertise to complete the work, and they have the resources to

  provide expedited construction services services under an emergency declaration.

 

  The scope of work provides for expedited construction services to provide any necessary shoring to the

  tunnels, specifically but not limited to utility tunnels A, D, E, S, and P, at East Moline Correctional Center. The

  scope of work also includes placing steel bollards at the end of the road/parking lot to keep vehicles from

  crossing over tunnel P.


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

 

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any

  design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,

  will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should

  equal the contract award amount. Payment amounts will be approved based on proof of work actually

  performed and materials actually used. Construction services provided under this

  procurement should not exceed $100,000.00, which is a place-holder prior entering into a Construction

  Contract, without prior authorization from the Capital Development Board in consultation with the Chief

  Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.

 

  In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall

  perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work

  with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases

  where the material is installed by the contractor.

 

  This Emergency Purchase has an expected start date of 08/28/2023 through 11/25/2023 with an Original

  Estimated Cost of $100,000.00.

   Signed By:  Chris Miles, Exec II

      Vendor:  Sjostrom & Sons, Inc.                                                                Notary Date:           8/28/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $100,000.00        $1,700,000.00                  $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00

 


 

 

 

 

 

Updates

To

Previously Filed

Emergency Purchases

 

 

 

 

 

 

 

 

 

 

 

 

 


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  137   Southern Illinois University                                                                    File Date:  9/1/2023

 

  Final Cost Statement

  Latest Filing – 09/01/2023: FY24, Qtr 2, Item # 137

  The Actual Total Cost of FY24, Qtr 2, Item# 137  is $136,598.00

 

  Original Filing – 3/23/2023: FY23, Qtr 3, Item# 38

 

  FP #M012218, PO 129870, awarded Otis Elevator Company elevator maintenance and repair from July 1, 2018

  to June 30, 2023.

 

  Emergency brakes for traction elevators. 'Ascending car over speed protection device' installation for eleven

  elevators in the Towers (Mae Smith 5,6,8, Neely 1,2,3,4, and Schneider 1,2,3,4.

  One of the elevators went through the top floor without stopping, causing damage to the building.

 

  RFP #M012218 awards Otis Elevator Company elevator maintenance and repair for SIU - Carbondale. The state

   contract does not use a vendor who presently works on, or is familiar with, the Universities elevators.

 

  This Emergency Purchase has an expected start date of 05/22/2023 through 08/22/2023 with an Original

  Estimated Cost of $136,598.00, using Non-appropriated sources, with ultimate funding from residential hall

  funds.

   Signed By:  Susan Zamora, Director

      Vendor:  Otis Elevator Company                                                              Notary Date:           3/23/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $136,598.00                                   $136,598.00           $136,598.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  138   Central Management Services, Department of                                            File Date:  9/27/2023

 

  Final Cost Statement

  Latest Filing – 09/27/2023: FY24, Qtr 2, Item # 138

  The Actual Total Cost of FY24, Qtr 2, Item# 138 is $5,283.10.

 

  Original Filing – 06/12/2023: FY23, Qtr 4, Item# 62

 

  The vendor was chosen as the were performing the inspection on the system and were already on-site when

  they found the problem that needed to be immediately repaired.   

 

  Materials, equipment, and labor to repair the fire sprinkler system at the Dickson Mounds Museum in

  Lewistown, Illinois.

 

  Statewide, there are 5 BEP vendors under NIGP Code 93633. The chosen vendor is not a BEP vendor;

  however, due to their being on site and their capability in doing the repair as well as the emergency need, we

  used Getz Fire Equipment.

 

  This Emergency Purchase has an expected start date of 06/12/2023 through 09/10/2023 with an Original

  Estimated Cost of $5,283.10.

   Signed By:  Martha Blackwell, Manager

      Vendor:  Getz Fire Equipment Co                                                             Notary Date:           6/12/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                         $5,283.10                                      $5,283.10              $5,283.10      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  139   Capital Development Board                                                                    File Date:  10/4/2023

 

  Final Cost Statement

  Latest Filing – 10/04/2023: FY24, Qtr 2, Item # 139

  The Actual Total Cost of FY24, Qt 2, Item# 139  is $409,110.91.

 

 

  Second Filing - 04/12/2023: FY23, Qtr 4  Item # 106

  An Emergency Purchase Extension was received on April 12, 2023 requesting an extension for dates starting

  05/01/2023 to 07/31/2023 at an additional estimated cost of $105,404.00, revising the total estimated cost to

  $435,149.65

 

 

  Original Filing – 09/09/2021 FY22, Qtr 1, Item #52:

 

  The Educational Resource Center (ERC) at Rock Valley College is a high traffic area, and currently 50% of the

  entrances are closed because of the deteriorating concrete stairs. Due to the cracked concrete, crumbling

  cement, decaying handrails and loose rail footings, there is an unsafe and hazardous threat to the public.

  Additionally, the current conditions are limiting the use of ADA accessible areas and building egress. Should an

  emergency exit be required, the College would be at risk for injury due to a lack of adequate space for exiting

  the premises. Additionally, both sets of stairs have electric snow melt systems so a temporary solution is not

  adequate.

   The scope of work provides for, but is not limited to, the replacement and expansion of the staircase, patio and

  ADA ramp systems and sidewalk entryway surrounding the Educational Resource Center. The work also

  includes the rehabilitation/replacement of bituminous and concrete sidewalk systems in front of the Educational

  Resource Center and Classroom Building 1, improved way finding signage and landscape improvements within

  the project area as previously advertised. Incorporated documents include the March 2009 Standard Documents

   for Construction & Supplement, design documents provided by the architect/engineer of record, and quote

  provided by Sjostrom & Sons, Inc. Services provided under this procurement should not exceed $297,629.00,

  prior to entering into a Construction Contract, without prior authorization from the Capital Development Board

  in consultation with the Chief Procurement Office. Final Actual Costs will be reported upon project completion

  and project close-out.

  This Emergency Purchase has an expected start date of 09/09/2021 through 12/7/2021 with an Original

  Estimated Cost of $297,629.00.

   Signed By:  Chris Miles, Exec II

      Vendor:  Sjostrom & Sons, inc.                                                                Notary Date:           9/9/2021

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $297,629.00          $435,149.65         $409,110.91           $409,110.91      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  140   University of Illinois Urbana-Champaign                                                  File Date:  10/7/2023

 

  Final Cost Statement

  Latest Filing – 10/06/2023: FY24, Qtr 2, Item # 140

  The Actual Total Cost of FY24, Qtr 2, Item# 140  is $5,202,451.89.

 

 

  Original Filing – 6/29/2023: FY24, Qtr 1, Item# 10

 

  using Hospital Institutional Funds.

 

  Medline Industries has pricing and supplier contracts in place that protect the Hospital from skyrocketing supply

   prices. The University has a Cooperative Purchase (627IDM) in place that expires on 6/30/23. This Emergency

  Purchase will be required while a new Cooperative Purchase is processed.

 

  Medline Industries will provide disposable medical and surgical supplies, such as gauze, bandages, iodine,

  alcohol, surgical glue and other numerous disposables.

 

  Using the Vizient contract for this Emergency Purchase gives the department a larger percentage back.

 

  This Emergency Purchase has an expected start date of 07/01/2023 through 09/28/2023 with an Original

  Estimated Cost of $6,000,000.00, using Hospital Institutional Funds.

   Signed By:  Debra Matlock, Executive Director

      Vendor:  Medline Industries                                                                    Notary Date:           6/29/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                    $6,000,000.00                                 $5,202,451.89        $5,202,451.89      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  141   Capital Development Board                                                                    File Date:  10/18/2023

 

  Final Cost Statement

  Latest Filing – 10/18/2023: FY24, Qtr 2, Item # 141

  The Actual Total Cost of FY24, Qtr 2, Item# 141 is $.00. (Transferred to BIOS)

 

 

 

  Original Filing – 7/10/2023: FY24, Qtr 1, Item# 30

 

  The scope of work provides for an expedited assessment and design services to replace the emergency

  generator at the ISP Facilities Building/Evidence Vault with a properly sized, code compliant generator, to

  include transfer switch, emergency panel, wiring, and any other ancillary components necessary. A second

  automatic transfer switch and panel will be added for life safety loads.

   Signed By:  Chris Miles, Exec II

      Vendor:  RTM Engineering Consultants                                                      Notary Date:           7/10/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $100,000.00                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  142   Natural Resources, Department of                                                           File Date:  10/19/2023

 

  Final Cost Statement

  Latest Filing – 10/19/2023: FY24, Qtr 2, Item # 142

  The Actual Total Cost of FY24, Qtr 2, Item #142  is $199,634.00.

 

 

  Original Filing – 7/20/2023: FY24, Qtr 1, Item# 21

 

  Morrow Brothers Ford, Inc holds the Master Contract for Light, Medium and Heavy Duty Trucks (21-

  416CMS-BOSS4-P-29479).  IDNR was unable to secure 2023 model year trucks off of this contract due to a

  delay in processing as well as supply chain and manufacturing constraints at Ford, Inc.  The Master Contract

  Vendor has advised that the fulfillment of future contract orders is unknown. 

 

IDNR procurement in

  consultation with the Office of Resource Conservation identified Four (4) Chevy Silverado trucks available

  locally at Biggers Chevrolet that would meet the need and moved quickly to secure them.

 

  Four (4) 2023 Chevy Silverado Trucks

   Signed By:  Nicole Bergee, Procurement Admin

      Vendor:  Jerry Biggers Chevrolet                                                              Notary Date:           7/21/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $199,634.30                                   $199,634.00           $199,634.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  143   Capital Development Board                                                                    File Date:  10/23/2023

 

  Final Cost Statement

  Latest Filing –10/23/2023: FY24, Qtr 2, Item # 143

  The Actual Total Cost of FY24, Qtr 2, Item# 143  is $46,614.58.

 

 

  Second Filing - 06/08/2023: FY24, Qtr 1  Item # 67

  An Emergency Purchase Extension was received on June 8, 2023 requesting an additional estimated cost of

  $50,000.00, revising the total estimated cost to $2,000,000.00.

 

 

  Original Filing – 06/08/2023: FY23, Qtr 4, Item# 55

 

  The scope of work provides for the replacement of approximately 6,000 sf of roof, to include the removal of

  the existing shingles and underlayment, ridge vent and valleys, and replacement with new shingle roofing, ice

  and water shield, ridge vent and valley flashing. The scope also includes the installation of roof vents as directed

   by the Architect/Engineer and agreed to CDB. Existing gutters and downspouts to remain.

 

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any

  design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,

  will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should

  equal the contract award amount. Payment amounts will be approved based on proof of work actually

  performed and materials actually used. Construction Services provided under this

  procurement should not exceed $150,000.00, which is a place-holder prior to entering into a Construction

  Contract, without prior authorization from the Capital Development Board in consultation with the Chief

  Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.

 

  In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall

  perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work

  with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases

  where the material is installed by the contractor.

 

  This Emergency Purchase has an expected start date of 06/08/2023 through 09/05/2023 with an Original

  Estimated Cost of $150,000.00.

   Signed By:  Chris Miles, Exec II

      Vendor:  J.L. Adler Roofing & Sheet Metal                                                 Notary Date:           6/8/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $150,000.00          $200,000.00           $46,614.58            $46,614.58      24 2


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  144   Capital Development Board                                                                    File Date:  10/24/2023

 

  Final Cost Statement

  Latest Filing –10/24/2023: FY24, Qtr 2, Item #144

  The Actual Total Cost of FY24, Qtr 2, Item #144  is $258,753.69

 

 

  Original Filing – 11/15/2022: FY23, Qtr 2, Item# 24

 

  The scope of work provides for the replacement of critical 2400V Automatic Transfer Switch parts, and

  operational testing as directed by the AE of record. Scope also includes the acquisition of additional required

  ATS parts for back-up bench stock.

 

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, design

  documents provided by the Architect/Engineer of record and quote received by Block Electric Company,Inc.

  Construction Services provided under this procurement should not exceed $180,400.00,which is a place-holder

  prior to entering into a Construction Contract,without prior

  authorization from the Capital Development Board in consultation with the Chief Procurement Office. Final

  Actual Costs will be reported upon project completion and project close-out.

 

  In accordance with 30 ILCS 500/50-35,all contractors, and each subcontractor to be used whose

  contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as

  a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for

  Construction,the General Contractor shall perform no less than 20% of work with its

  own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff

  includes direct labor and supervision, as well as material purchases where the material is installed by the

  contractor.

 

  Additionally,Governor Pritzker has issued Executive Order 2022-21 containing additional mitigations to address

  the COVID-19 pandemic. This includes an indoor mask requirement and vaccinations for those working at

  Illinois Department of Human Services (IDHS) facilities. These requirements apply to this project.

 

  This Emergency Purchase has an expected start date of 11/15/2022 through 02/12/2023 with an Original

  Estimated Cost of $180,400.00.

   Signed By:  Chris Miles, Exec II

      Vendor:  Block Electric Co                                                                     Notary Date:           11/15/2022

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $180,400.00                                   $258,753.69           $258,753.69      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  145   Employment Security, Department of                                                       File Date:  10/24/2023

 

  Final Cost Statement

  Latest Filing – 10/24/2023: FY24, Qtr 2, Item # 145

  The Actual Total Cost of FY24, Qtr 2, Item# 145 is $491,000.00.

 

 

  Original Filing – 3/08/2022: FY22, Qtr 3, Item# 41

   This vendor was a subcontractor on contract #4100138210/21-427DES-FINAN-B-20790  and is currently

  providing the Claimant Portal services under Emergency Contract #4100152449. Continuing the same service

  for the Claimant Portal eliminates the expenses of programming, testing, and implementing a new portal. The

  loss of a Claimant Portal will result in claimants not having an avenue to select their method of payment and a

  potential gap in claimant benefits. Additionally, there is insufficient time before the expiration of the current

  Emergency Contract for the Department to procure and implement a new portal from a different vendor. No

  other procurements are anticipated to support the NoCheck Claimant Portal. This is IDES' second Emergency

  Purchase for this service.

   The NoCheck Group, LLC ("NoCheck") will continue to provide an electronic Claimant Portal for

  unemployment insurance claimants to select the method of receiving their benefits; i.e., direct deposit or paper

  check during the period of 3/16/2022-6/15/2022. This Claimant Portal is required as a bridge between the

  Department's benefit funding system (IBIS) and JP Morgan Chase ("Chase"), the Department's benefit banking

  vendor under Emergency Contract #4100148165 and the NoCheck Group, LLC Emergency Contract

  #4100152449. This Purchase is required in order to prevent a gap in services and to provide IDES the time

  needed until a long-term contract for services can be executed.

 

  This Emergency Purchase has an expected start date of 03/16/2022 through 06/15/2022 with an Original

  Estimated Cost of $125,000.00.

   Signed By:  Kristin Richards, Acting Director

      Vendor:  The NoCheck Group, LLC                                                          Notary Date:           3/8/2022

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                               $0.00                                           $0.00                   $0.00      24 2

   Federal               $125,000.00                                                          $491,000.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  146   University of Illinois Urbana-Champaign                                                  File Date:  10/25/2023

 

  Final Cost Statement

  Latest Filing –10/25/2023: FY24, Qtr 2, Item # 146

  The Actual Total Cost of FY24, Qtr 2, Item# 146 is $2,063,324.00.

 

 

  Fourth Filing - 06/29/2023:  FY24,  Qtr 1,  Item # 75

  An Emergency Purchase Extension was received on June 29, 2023 requesting an extension for dates starting

  08/01/2023 to 10/31/2023. The extension expenditure is not assessed and will be charged for time only.

 

  Third Filing - 10/13/2022: FY23, Qtr 2. Item #27

  An Emergency Purchase Extension was received on 10/13/2022 requesting an extension for dates starting

  10/29/2022 to 01/13/2023. The extension expenditure is not assessed and will be charged for time only.

 

  Second Filing - 06/02/2022: FY22, Qtr 4, Item #69

  An Emergency Purchase Extension was received on June 02, 2022 requesting an extension for dates starting

  07/01/2022 to 10/28/2022 at an additional estimated cost of $2,337,100.00, revising the total estimated cost to

  $4,674,200.00.

 

  The scope of the emergency purchase has not changed since the original request.  However, the schedule has

  been extended due to finalization of custom design for each room and unprecedented supply chain and

  manpower issues.   Long lead times for some items (light fixtures for example) have resulted in the need to re-

  specify products and identify alternate sources.  Using a competitive bidding process at this point would cause a

   significant delay in the schedule, derail the good faith effort and further delay the provision of accessible rooms

  for patients.  JOC Contractor has proceeded with shop drawings, susbcontractor agreements and procurement

  of materials.  The JOC Contractor would need to be reimbursed for all materials and efforts expended to date. 

  This would result in a significant cost increase to the project.

 

  Original Filing – 11/23/2021: FY22, Qtr 2, Item# 39

 

  The scope consists of the interior renovation/reconfiguration of (6) patient rooms and adjacent private toilet

  rooms into ADA compliant spaces. The contractor will provide materials, labor,equipment, submittals,testing

  and supervision to complete the rooms. Work includes,but is not limited to, selective demolition, drywall

  partitions, doors/frames/hardware, new finishes, ceilings,millwork, wall protection plumbing fixtures,lighting.

  Additional scope includes temperature controls,piping,medical gases,fire protection,electrical power, data,fire

  alarm, other special systems and coordination of owner provide headwalls.

  As part of a settlement agreement to a lawsuit,the Hospital is required to renovate a total of (25) rooms by June

  30, 2023. This emergency purchase is required to show good faith effort by completing renovation of (6)

  rooms this fiscal year (June 30, 2022) and to start construction during the current calendar year. This phasing

  will also reduce the impact on clinical operations by limiting quantity of patient rooms that are taken off-line at

  any one time. The renovation of the remaining (19) rooms will be procured via the standard

  university competitive bid process.

 

  This Emergency Purchase has an expected start date of 11/15/2021 through 06/30/2022 with an Original


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  Estimated Cost of $2,337,100.00, using Activity, Storeroom and Service Funds.

   Signed By:  Paul Ellinger, CFO

      Vendor:  F.H. Paschen                                                                           Notary Date:           11/23/2021

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                    $2,337,100.00        $4,674,200.00       $2,063,324.00        $2,063,324.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  147   Mathematics And Science Academy Fund, Illinois (53950 - old)                      File Date:  11/3/2023

 

  Final Cost Statement

  Latest Filing – 11/3/2023: FY24, Qtr 2, Item # 147

  The Actual Total Cost of FY24, Qtr 2, Item# 147  is $11,242.00.

 

 

  Original Filing – 7/10/2023: FY24, Qtr 1, Item# 25

 

  Vendor was selected due to them being awarded a QBS solicitation undertaken by the agency.  The firm has

  done prior work for the agency and has the subject matter expertise to advise IMSA related to the project being

  undertaken and contractors who will need to perform the work required.

 

  The Illinois Mathematics and Science Academy recently had a study done by an external agency, DuPage

  County Regional Office of Education, concerning campus safety and critical voids allowing potential armed

  intruders to access campus buildings.  The main entry way of the classroom building has no safeguards in place

   that would prevent an armed intruder from gaining access to all classroom and thus endangering the lives of

  students, visitors, faculty and staff.  The architect will design a plan that will allow for added walls, doors and

  security systems that will require further authorization to access these entry points limiting any uninvited guests.

 

 

  This Emergency Purchase has an expected start date of 07/17/2023 through 10/14/2023 with an Original

  Estimated Cost of $66,000.00.

   Signed By:  Terry Michels, Director of Procurement

      Vendor:  Bailey Edward Design                                                               Notary Date:           7/10/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                        $66,000.00                                    $11,242.00            $11,242.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  148   Capital Development Board                                                                    File Date:  11/6/2023

 

  Final Cost Statement

  Latest Filing –11/06/2023: FY24, Qtr 2, Item # 148

  The Actual Total Cost of FY24, Qtr 2, Item# 148  is $123,347.00.

 

  Original Filing – 7/7/2023: FY24, Qtr 1, Item# 31

 

  The scope of work provides for the replacement of a failed hot water heater at LaSalle Veteran's Home, as

  specified by the A/E of record.

   

 

Incorporated documents include the March 2009 Standard Documents for Construction & Supplement,

  design documents provided by the Architect/Engineer of record and quote received by JB Contracting

  Corporation.  Section 01 29 00 PAYMENT PROCEDURES, will be strictly followed and adhered to. The sum

  of all items listed in the Contractor Schedule of Values should equal the contract award amount.  Payment

  amounts will be approved based on proof of work actually performed and materials actually used. Construction

  Services provided under this procurement should not exceed $123,347.00, which is a place-holder prior to

  entering into a Construction Contract, without prior authorization from the Capital Development Board in

  consultation with the Chief Procurement Office.  Final Actual Costs will be reported upon project completion

  and project close-out.

   

 

 In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor

  shall perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of

  work with its own staff.  Work with own staff includes direct labor and supervision, as well as material

  purchases where the material is installed by the contractor.

 

 

  This Emergency Purchase has an expected start date of 07/7/2023 through 10/4/2023 with an Original

  Estimated Cost of $123,347.00.

   Signed By:  Chris Miles, Exec II

      Vendor:  JB Contracting Corp                                                                  Notary Date:           7/7/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $123,347.00                                   $123,347.00           $123,347.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  149   Human Services, Department of                                                              File Date:  11/8/2023

 

  Final Cost Statement

  Latest Filing – 11/08/2023: FY24, Qtr 2, Item # 149

  The Actual Total Cost of FY24, Qtr 2, Item# 149  is $44,775.00.

 

 

  Original Filing – 6/29/2023: FY24, Qtr 1, Item# 12

 

  Emergency procurement needed to provide a Medical Director for Chester Mental Health Center. This vendor is

  currently providing services for our Medical Director, but the current contract expires on 6/30/2023.

 

  Staffing services needed to provide a full time Medical Director for Chester Mental Health Center. The

  contractor shall screen and present a physician with an Illinois Physician and Surgeon License with a specialty

  in Psychiatry. Board Certification is required to provide medical leadership and oversight of the psychiatric

  services provided at the Center to provide services to Chester Mental Health Center to ensure adequate and

  competent coverage. The physician serves as the Medical Director and supervises medical staff, maintains

  overall quality of clinical care, and develops and implements policies and procedures. Services shall be provided

  in accordance with the Scope of Work in the contract. Routinely, full time hours will be 40 hours per week

  between the hours of 8:00am and 5:00pm, Monday-Friday.

 

  This Emergency Purchase has an expected start date of 07/01/2023 through 09/28/2023 with an Original

  Estimated Cost of $156,000.00.

   Signed By:  Jean Sandstrom, APO

      Vendor:  LocumTenens.com                                                                    Notary Date:           6/29/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $156,000.00                                    $44,775.00            $44,775.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  150   Human Services, Department of                                                              File Date:  11/8/2023

 

  Final Cost Statement

  Latest Filing – 11/08/2023: FY24, Qtr 2, Item # 150

  The Actual Total Cost of FY24, Qtr 2, Item# 150  is $39,310.00.

 

 

  Original Filing – 7/5/2023: FY24, Qtr 1, Item# 16

 

  Security Sitter Services has been bid out several times, over the years we have found  that of those vendors

  who provide guard services, most do not provide one on one psychiatric unarmed monitoring in a hospital

  setting in the Chicagoland  or suburban Chicagoland area.  The  one other company we have used in the past,

  Elgin MHC has previously reported for leaving a patient unattended. Was have used TriStone  recently with

  more than satisfactory results,  is able to provide services in all the locations we need, and is already SBSA State

   of Illinois Certified. 

 

  Unarmed Security Sitter Services to monitor Elgin Mental Health Center  Psychiatric Patient while at Holy

  Family Hospital in Des Plaines. ( Must be able to provide 2 officers per shift to cover breaks/lunches as the

  patient cannot be left alone for any amount of time) for up to 90 days.

 

  This vendor is State of Illinois vendor certified SBSA in the Illinois Procurement Website, as well as a

  Registered BEP member.

 

  This Emergency Purchase has an expected start date of 07/04/2023 through 09/30/2023 with an Original

  Estimated Cost of $172,800.00.

   Signed By:  Jean Sandstrom, APO

      Vendor:  TriStone Security Consultants                                                      Notary Date:           7/5/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $172,800.00                                    $39,310.00            $39,310.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  151   Capital Development Board                                                                    File Date:  11/13/2023

 

  Final Cost Statement

  Latest Filing – 11/13/2023: FY24, Qtr 2, Item # 151

  The Actual Total Cost of FY24, Qtr 2, Item# 151  is $232,461.00.

 

 

  Original Filing – 2/24/2022: FY22, Qtr 3, Item# 30

 

  The Illinois State Police (“ISP”) notified the Capital Development Board (“CDB”) that on Saturday, October

  16th, 2021 a 300-foot communications tower owned by the Illinois Department of Transportation (“IDOT”)

  failed and collapsed. The tower was located at the IDOT maintenance yard 710 180th Avenue in Monmouth,

  Illinois. This 63-year old tower had an underground rod fail, releasing tension on guy wires to one side of the

  tower; this combined with high wind gusts, caused the tower to collapse which also fell on a

  communications equipment building.

 

  IDOT no longer utilizes this tower for its communications and does not want a new tower re-built at the same

  location due to their trucks and heavy equipment moving in and around their maintenance yard facility.

  However, ISP and the Illinois Emergency Management Agency (“IEMA”) stressed the importance of having a

  tower built in this area as it is strategically placed to give the widest emergency radio coverage possible. Without

   this tower, there is a huge area void of radio coverage for the northern ISP District 14 area and the neighboring

   southern portion of ISP District 7. This void of communications coverage creates an officer safety issue, as

  well as impacting the safety of several communities.

 

  For the Illinois Emergency Management Agency (IEMA), the Monmouth IDOT tower was one of 19 low band

  radio systems around the State that serves as the agency’s radio back-up system for emergencies. This system

  allowed IEMA to cover six counties with low band radios, with the next closet towers being in Moline and

  Kingston, Illinois. This leaves a large void on the western side of the State that does not have radio coverage.

 

  Additionally, Warren County Sheriff’s Department and Warren County Emergency Telephone Safety Board

  (911) would like to be included in the new tower communications coverage as they have radio coverage issues

  as well.

 

  IDOT has a section of land approximately ½ mile west of the current maintenance yard and would allow a

  tower to be built on the site. This site was reviewed by ISP and was found to be large enough to have a 300-

  foot self-supporting tower erected.

 

  Initially, the ISP endeavored to replace the tower by utilizing an existing contract. However, it was ultimately

  determined that an alternative procurement method would be required. Consequently, this delay has made the

  immediate replacement of this tower become more critical. Therefore, ISP has requested that CDB declare an

  emergency in order to construct a new 300-foot self-supporting communication tower, communication

  equipment building and ancillary components as quickly as possible in order to allow for proper radio coverage.

 

 

  This project began through the emergency selection of an Architect/Engineer (“A/E”); this exempts the selection


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

   from a 14-day solicitation required through Qualifications-Based Selection (“QBS”). Considering the time

  frames needed for the selection, negotiation and execution of an A/E contract followed by bidding and award

  procedures, design and replacement of the radio communications tower, communications equipment building

  and other ancillary components under the existing processes would likely not begin for

  several months.

 

  Farnsworth Group, Inc., located in Peoria, IL, was selected to provide design services to replace the radio

  communications tower and communications equipment building because they are relatively in close proximity to

  the site, they have the necessary expertise to complete the work, and they can respond immediately to the

  request for emergency services.

 

  The scope of work provides for expedited design services to construct a 300-foot self-supporting

  communication tower, a new communications equipment building, and other ancillary components such as

  security fencing, a back-up generator, access roads, required electrical upgrades, horizontal boring for fiber

  optic cable connections/equipment and any necessary grading of the site.

 

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the

  March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this

  procurement should not exceed $150,000.00, which is a place-holder prior to the negotiation of a Professional

  Services Agreement, without prior authorization from the Capital Development Board in consultation with the

  Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.

 

  In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose

  contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as

  a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for

  Construction, the General Contractor shall perform no less than 20% of work with its

  own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff

  includes direct labor and supervision, as well as material purchases where the material is installed by the

  contractor.

 

  This Emergency Purchase has an expected start date of 02/24/2022 through 05/24/2022 with an Original

  Estimated Cost of $150,000.00.

   Signed By:  Chris Miles, Exec II

      Vendor:  Farnsworth Group, Inc.                                                              Notary Date:           2/24/2022

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $150,000.00                                   $232,461.00           $232,461.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  152   Capital Development Board                                                                    File Date:  10/24/2023

 

  Final Cost Statement

  Latest Filing – 10/24/2023: FY24, Qtr 2, Item # 152

  The Actual Total Cost of FY24, Qtr 2, Item# 152  is $37,766.00

 

 

  Original Filing –7/19/2022: FY23, Qtr 1, Item# 15

 

  The Capital Development Board ("CDB") was notified by the Illinois Department of Human Services ("IDHS")

  that during the monthly testing of the emergency generators at the Shapiro Developmental Center ("Shapiro") the

   switchgear did not operate properly. The manufacturer of the switchgear notified Shapiro that parts are no

  longer available and that the switchgear will need to be replaced. With the switchgear not operating properly and

   should a power outage occur, Shapiro would be without emergency backup power for half their campus.

  Shapiro is home to over 450 individuals with developmental disabilities and 100 of them require extensive

  medical needs. Four residential homes and the central dietary would not have emergency power if there were a

  power outage.

  The scope of work provides for an assessment of the current medium voltage switchgear arrangement, and

  design services for temporary backup power solutions such as the bypassing of the failed switch (and possibly

  both switches) to allow the generators to beconnected during a long term outage in order to provide emergency

  backup power.

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the

  March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this

  procurement should not exceed $100,000.00, which is a place-holder prior to the negotiation of a Professional

  Services Agreement, without prior authorization from the Capital Development Board in consultation with the

  Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.

  In accordance with 30 ILCS 500/50-35,all contractors, and each subcontractor to be used whose

  contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as

  a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for

  Construction,the General Contractor shall perform no less than 20% of work with its own staff. Each other

  trade shall perform no less than 40% of work with its own staff. Work with own staff includes direct labor and

  supervision, as well as material purchases where the material is installed by the contractor.

  Additionally,Governor Pritzker has issued Executive Order 2022-16 containing additional mitigations to address

  the COVID-19 pandemic. This includes an indoor mask requirement and vaccinations for those working at

  Illinois Department of Human Services (IDHS) ities. These requirements apply to this project.

 

  This Emergency Purchase has an expected start date of 07/19/2022 through 10/16/2022 with an Original

  Estimated Cost of $100,000.00.

   Signed By:  Chris Miles, Exec II

      Vendor:  WSP USA Building, Inc.                                                            Notary Date:           7/19/2022


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $100,000.00                                    $37,766.00            $37,766.00      24 2

   Federal                        $0.00                                                                   $0.00

  153   Transportation, Department of                                                               File Date:  9/20/2023

 

  Final Cost Statement –

  Latest Filing -- 09/20/23  FY24, Qtr 2, Item # 153

  A Final Cost Statement was received on September 20, 2023, reporting the the Actual Total Cost is $0.00.

 

 

  Original Filing – 5/09/2023: FY23, Qtr 4, Item# 37

 

  The selected vendor is able to provide the needed fuel.  IDOT lacks adequate coverage for fuel currently on

  recently executed contracts and is a vital necessity for daily operations.

 

  Fuel for daily operations of IDOT vehicles, both on and off highway.

 

 

Central Management Services is currently in process of awarding some location on a master contracts and

  will be rebidding the non-awarded locations at a later date.

 

 

If this emergency procurement is not approved, IDOT will not have any means of keeping the roads and

  highways safe for the public.

 

  IDOT were previously utilizing these vendors on past contracts and are in locations where the service is needed

  for this emergency.

 

  This Emergency Purchase has an expected start date of 05/08/2023 through 09/24/2023 with an Original

  Estimated Cost of $45,000.00.

   Signed By:  Aundra Williams, Bureau Chief

      Vendor:  Illini FS, Inc                                                                            Notary Date:           5/9/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                        $45,000.00                                           $0.00                   $0.00      24 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  154   Healthcare and Family Services                                                               File Date:  8/3/2023

 

  Second Filing – 08/03/2023: FY24, Qtr 2,  Item # 154

  An Emergency Purchase Extension was received on August 3, 2023 requesting an extension for dates starting

  09/30/2023 to 06/30/2024 at an additional estimated cost of $108,399,600.00. revising the total estimated cost to

   $130,444,000.00.

 

 

  Original Filing – 06/29/2023: FY24, Qtr 2, Item# 139

 

  Dental Program Administrator will expire on 06/30/2023.  30 ILCS 500/20-60(a) limits the duration of contracts

   to ten (10) years inclusive of renewals and extensions, and as of its expiration date of 06/30/2023, this contract

   will be at the ten-year mark.  As such, HFS intends to establish an emergency contract from 07/01/2023

  through an anticipation end date of 11/01/2023 to allow time  to complete the competitive process.

 

 

 

Efforts to establish a new contract have been ongoing since November 2021.  The requisition was approved

   on 11/16/2021, and the first attempt to competitively procure was bid 23-478HFS-DIREC-B-26285, published

  03/30/2022, with a bid opening date of 06/16/2022.  After the bid opening, it was determined that the solicitation

   did not provide for consideration of all factors of significance to the State and bid B-26285 was canceled on

  12/01/2022.

 

 

 

The next bid, 23-478HFS-DIREC-B-35003, was published on 02/23/2023 with a bid opening of 03/30/2023.

   The notice of award for B-35003 was published on 06/09/2023, which started the 14-day protest period. A

  protest was received by the Chief Procurement Officer (CPO) on 06/23/2023, which has paused the

  procurement until further notice when the CPO will issue the determination.

 

   

 

Due to circumstances outside of HFS' control, HFS is declaring an emergency to ensure the continuity of

  services. . Dentaquest has agreed to a 90-day emergency contract to ensure that there is no lapse in service. 

  Any break in service would be extremely detrimental to the Department of Healthcare and Family Services and

  their constituents who rely on these dental services.  This 90-day emergency should allow time to resolve the

  protest and complete the competitive process.  We intend to cancel the emergency contract when the new

  contract is executed.

 

  The terms of this Contract shall be for the Dental Program of the Illinois Medical Assistance Program (MAP)

  regarding customers who receive services on a fee-or-service (FFS) basis including: ensuring that a customer

  receives necessary covered dental services; referring customers for dental care to those providers willing to

  accept customers in their practice; assisting customers with appointment assistance, monitoring access to care

  and ensuring that Early and Periodic, Screening, Diagnostic, and Treatment (EPSDT) participation for oral

  health increases; referring customers for transportation services to and from dental appointments; acting as

  prior approval agent; education and outreach, appeals, and adjudicating MAP claims. Vendor must also provide

  assistance and outreach to enrolled dental providers, including provider enrollment assistance, provider appeals,

  etc.

 

  DentaQuest intends to meet a BEP goal of 5%, which was approved by the State of Illinois Commission on

  Equity & Inclusion previously under 23-478HFS-DIREC-B-35003. 


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

 

  15M0000049 Dental Program Administrator will expire on 06/30/2023.  30 ILCS 500/20-60(a) limits the

  duration of contracts to ten (10) years inclusive of renewals and extensions and as of its expiration date of

  06/30/2023, this contract will be at the ten-year mark.  As such, HFS will need to establish an emergency

  contract from 07/01/2023 through 11/01/2023 to allow time for the completion of the competitive process.

 

  This Emergency Purchase has an expected start date of 07/01/2023 through 09/29/2023 with an Original

  Estimated Cost of $12,044,400.00, using State & Federal Funds.

   Signed By:  Devin McQuillan, APO

      Vendor:  DentaQuest of Illinois LLC dba DentaQuest                                     Notary Date:           6/29/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                  $12,044,400.00     $130,444,000.00                  $0.00                   $0.00      24 2

   Federal                                                                                                 $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

  155   Central Management Services, Department of                                            File Date:  11/27/2023

 

  Third Filing – 11/27/2023: FY24, Qtr 2,  Item # 155

  An Emergency Purchase Extension was received on November 27, 2023 requesting an extension for dates

  starting 11/30/2023 to 11/29/2024 at an additional estimated cost of $76,800.00, revising the total estimated cost

   to $363,000.00.  Reported in the same filing quarter.

 

 

  Second Filing – 08/08/2023: FY24, Qtr 2,  Item # 145

  An Emergency Purchase Extension was received on October 26, 2023 requesting an extension for dates starting

   11/30/2022 to 11/29/2023 at an additional estimated cost of $214,450.00, revising the total estimated cost to

  $286,000.00.

 

 

  Original Filing – 08/24/2022: FY23, Qtr 1, Item# 30

 

  CMS has released three solicitations for parking in downtown Chicago with the downtown Chicago area divided

   into three zones:

 

 

Zone 1, Geographical parameters:  Wacker Drive on the west; Wacker Drive on the north; Washington

  Street to the south and State Street to the east

 

 

Zone 2, Geographical parameters: West Lake Street to the north; Van Buren Street to the south; North/South

   Halsted Street on the west and South Wacker Drive to the east

 

 

Zone 3, Geographical parameters: State Street to the west; Randolph Street to the north; Van Buren Street to

   the south and Columbus Drive on the east.

 

 

          21-416CMS-BOSS4-B-20492 (for Zone 2 only) – bids opened 09/01/2021 and no bids were received.

 

          22-416CMS-BOSS4-B-25789 (for Zone 2 only) – bids opened 01/07/2022 and no bids were received.

   

        22-416CMS-BOSS4-B-27729 (for all Zones) – bids opened 04/07/2022 with a single bidder for Zone 3 only.

 

 

555 W Monroe is a new State of Illinois facility in Zone 2, where there is not a current contract for parking,

   which houses many of the occupants who were moved from the James R. Thompson Center at 100 W

  Randolph St in Zone 1 due to its sale.

 

 

The current contracts for parking in Zones 1 and 3 (18-416CMS-BOSS4-P-1586 and 18-416CMS-BOSS4-

  P-2724) were extended through 12/31/2022 to allow time for completion of a new competitive process.

 

 

CMS requested quotes for secure parking spaces for 200 State-owned vehicles from multiple vendors near

  the State facility at 555 W Monroe Street in Chicago.  CMS negotiated, but could not come to terms with, a

  parking facility at 500 W Monroe St who provides parking at 500 W Monroe St for the Illinois Treasurer's

  Office.  Subsequently, CMS began negotiations with the contracting vendor and was able to reach an agreement

   for up to 90 secure parking spaces split between parking facilities at 32 S Jefferson St and 1 N Halsted St in

  Chicago.

 

  Vendor will provide up to 90 secure parking spaces split between parking facilities at 32 S Jefferson St and 1 N

  Halsted St in Chicago.

 

  This Emergency Purchase has an expected start date of 09/01/2022 through 11/29/2022 with an Original

  Estimated Cost of $71,550.00.


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2023 through December 31, 2023

   Signed By:  Will Stephens, APO

      Vendor:  LAZ Parking Chicago, LLC                                                         Notary Date:           8/24/2022

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                        $71,550.00          $363,000.00 &n