LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
1 Chicago State University File Date: 12/15/2023
Original Filing – 12/15/2023: FY24, Qtr 3, Item# 1
Using Local Income Funds
Chicago State University's current small purchase contract for food service management expires 12/31/2023.
Love's Leafy Bean LLC is able to provide temporary food services for the University for the estimated budget.
Chicago State University requires engagement with a vendor to provide food service management services for
the campus on an emergency basis from January 1 - March 30, 2024 for approximately 275 students. Because
of the timing of meetings, approval could not be secured from the Chicago State University Board of Trustees
prior to the expiration of the original emergency purchase LLBEFY24 and it could not be extended. A small
purchase was issued to the same vendor for services for the month of December 2023 only. This second
emergency purchase is being advanced to continue services with the start of the new calendar year for an
additional three month period so that a competitive RFP process can be completed to select a vendor.
This Emergency Purchase has an expected start date of 1/1/2024 through 03/30/2024 with an Original
Estimated Cost of $651,500.00, using Local Income Funds.
Signed By: Kent Clapsaddle, Director
Vendor: Love's Leafy Bean LLC Notary Date: 12/15/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $651,500.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
2 State Police, Illinois File Date: 12/20/2023
Original Filing – 12/20/2023: FY24, Qtr 3, Item# 2
Using Federal Funding
Bob Thomas Ford Lincoln has the vehicles at the dealership ready for purchase, meaning that the Illinois State
Police would not have to wait for any build times to obtain the needed vehicles. The vendor will hold the two
vehicles for ISP for 3 weeks with no down payment, so that ISP can complete the quick purchase
procurement. These two vehicles are needed to be the prime movers for the Rook Critical Incident Response
vehicles that the Illinois State Police (ISP) Special Operations Command/State Weapons of Mass Destruction
Team (SOCOM/SWMDT) currently has.
Two (2) 2024 Ford F-550 Chassis 4x4 SD Crew Cab, 203 inch Wheel Base DRW XL
The Illinois State Police was slated to purchase one of the needed vehicles from a local dealership in Illinois, but
the vehicle was sold before the procurement process could be completed. The two vehicles requested to be
purchased are at a lower rate than the one truck that was sold prior to signatures on the contract. The original
purchase of one Ford F-550 with the same specifications and build as the purchase of two was $81,535.00.
The new cost for two (2) trucks is $153,053.50 which is a savings of $10,016.50 buying two vehicles instead
of the original one that was sold during the contracting process.
The existing contract would require extensive build times that would result in the loss of federal funding for this
project. These two vehicles are ready for purchase and price is comparable to pricing on State Contract.
This Emergency Purchase has an expected start date of 12/19/2023 through 03/18/2024 with an Original
Estimated Cost of $153,053.50, using Federal Funding.
Signed By: Richard Welch, APO
Vendor: Bob Thomas Ford Lincoln Notary Date: 12/20/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 24 3
Federal $153,053.50 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
3 Corrections, Department of File Date: 12/27/2023
Original Filing – 12/27/2023: FY24, Qtr 3, Item# 3
The vendors for this type of rental are limited and this is a specialty service.
Aggreko will be providing rental of three (3) boilers for Shawnee CC. They will also be changing out the wire
for the new boilers and updating it up to code.
Shawnee CC looked for Vendor to meet this type of emergency and was only able to find Agrekko in our area.
This Emergency Purchase has an expected start date of 12/23/2023 through 03/22/2024 with an Original
Estimated Cost of $147,935.72.
Signed By: Sandy Robinson II, Purchasing Manager
Vendor: Aggreko Notary Date: 12/27/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $147,935.72 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
4 Transportation, Department of File Date: 12/22/2023
Original Filing – 12/22/2023: FY24, Qtr 3, Item# 4
On the eve of 10/26/23, appropriately 5:00 PM, one of our Tandem dump trucks inside of Bay 1 at our Peoria
West Yard, caught on fire. The fire was extinguished by the Peoria Fire Department approximately an hour later
and there was significant smoke and fire damage to Bay 1, 2 and part of Bay 3, the office areas and significant
smoke damage to the whole facility. We were informed by the Peoria Fire Inspector, because of the variables in
this type of fire put off by the tires on the truck, the smoke contains a certain type of oil and these are
carcinogens, which are cancerous to breath and touch. Because of the carcinogens the Fire Department
condemned the whole facility until it has been cleaned by a professional Fire Restoration Company. Our Peoria
West Yard is the District's largest Yard with 27 permanent employees, plus 25 snow employees, it is responsible
for 804 lane miles including the critical I-74 corridor, and at the time of the fire dangerous weather conditions
were predicted in the near future. IDOT had to make an immediate decision to get the Yard back open and we
needed a Vendor that could start cleaning immediately. SERVPRO was registered in BidBuy, which is why the
vendor was called to quote the services. We contacted the Vendor, they showed up immediately and they were
able to assemble a cleaning staff, get multiple air purifiers and started immediately on the cleaning process. Our
restoration plan was to condemn Bay 1, 2 and 3, and start immediate cleaning of the office space and the six (6)
remaining truck bays to get our Yard up and running as soon as possible. We knew because of the extensive
damage to bays 1,2 and 3 it would need we knew to go through CDB. With the presence of cancerous
carcinogens, this type of restoration cleaning requires wiping down every square inch affected, for the safety of
our employees.
Total fire restoration cleaning services which includes all labor, equipment and materials on an emergency basis.
They Vendor provided multiple air purifiers, removal and disposal of smoke damaged and contaminated
materials, off site restoration of important items and hours of individual removal of wiping cancerous
carcinogens from all the surfaces.
(990-79) BEP Goal setting formula was completed and resulted in 0% goal. There is only 1 registered vendor
BEP vendor that provides these services. Vendors were contacted to quote the emergency service. Servpro was
the first vendor that responded with 12 hours. They were able to schedule immediate cleanup services to
remove the carcinogens from the area of the building where employees work.
This Emergency Purchase has an expected start date of 10/27/2023 through 11/10/2023 with an Original
Estimated Cost of $152,343.25.
Signed By: Megan Seitzinger, Bureau Chief Business Services
Vendor: SERVPRO Notary Date: 12/22/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $152,343.25 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
5 Transportation, Department of File Date: 1/3/2024
Original Filing – 1/03/2024: FY24, Qtr 3, Item# 5
The current emergency contract (P-58687) with the vendor ended 12/30/23. IDOT posted an IFB under B-
37739 which opened 7/28/23. The bid is still under administrative review. It was expected award would be
made by the end of the emergency extension. An additional 90 day emergency term is needed to continue parts
supply during winter operations season. This emergency will be terminated upon award and execution of a new
auto parts contract. The vendor was selected because they have the ability to provide these parts in a 2-hour
turnaround time.
IDOT D1 is needs to establish an emergency contract for the supply of items not available on existing master
contracts for the duration of this winter season. It is also the intent of this emergency to supply products that
are available on existing master contracts but cannot be supplied in emergency situations. This contract will
allow for a 2-hour response time and 24-hour delivery of parts. This is a vital supply contract for immediate
repairs during the winter season.
This Emergency Purchase has an expected start date of 12/31/2023 through 03/29/2024 with an Original
Estimated Cost of $2,000,000.00.
Signed By: Omolara Erewele, APO
Vendor: Genuine Parts Co. Notary Date: 1/3/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $2,000,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
6 Governors State University File Date: 1/5/2024
Original Filing – 1/5/2024: FY24, Qtr 3, Item# 6
This vendor is able to obtain the replacement part and complete the installation timely.
This emergency purchase is for boiler replacement.This incudes demolition and removal of existing boiler.It also
includes furnishing and installation of (2) replacement condensing boilers to match existing specifications. We
have thirteen (13) boilers for the Campus,.
Two (2) of these are condensing boilers,both are leaking sectionals.These must be replaced.
This Emergency Purchase has an expected start date of 02/29/2024 through 05/28/2024 with an Original
Estimated Cost of $130,000.00.
Signed By: Lannie Brown-Simon, Interim Asst. VP Procurement
Vendor: McCauley Mechanical Construction Notary Date: 1/5/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $130,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
7 State Fire Marshal File Date: 1/5/2024
Original Filing – 1/5/2024: FY24, Qtr 3, Item# 7
OSFM placed an order for MY23 Truck for this fiscal year and the order was not filled by the dealer due to
manufacturing constraints.
OSFM procurement has identified One (1) F150 available locally at Landmark
Ford that would meet the need and moved quickly to secure it.
There are one (1) F150 truck currently on the Vendor's lot.
A search of BEP database yielded 2 BEP vendors for vehicles under NIGP Code 071-40. Only one vendor sold
trucks and they did not have any available for on the spot purchase.
This Emergency Purchase has an expected start date of 01/05/2024 through 04/03/2024 with an Original
Estimated Cost of $60,000.00.
Signed By: Crystal Blakeman, APO
Vendor: Landmark Ford Notary Date: 1/5/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $60,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
8 Environmental Protection Agency File Date: 1/8/2024
Original Filing – 1/8/2024: FY24, Qtr 3, Item# 8
Illinois Environmental Protection Agency (IEPA) Office of Emergency Response (OER) manages a coordinated
statewide 24-hour Agency environmental response program for incidents involving the release of oil, hazardous
materials, and other contaminants. OER serves as a primary liaison to the State Emergency Operations Center.
OER staff are trained, experienced, and equipped to respond to emergency situations. Their two priorities are to
1) communicate with responsible parties, first responders, local governments, and the public about releases and
associated concerns to ensure proper mitigation and cleanup, and 2) coordinate with federal, state and local
partners in planning for and responding to large spills and disasters. OER on-scene coordinators are located in
Des Plaines, Springfield, and Collinsville and are responsible for statewide coverage. This means they travel
frequently over long distances and in offroad conditions to reach incident locations. They also carry a significant
amount of monitoring equipment and field gear, such as absorbent pads and booms for oil spill response.
IEPA has tried to purchase this vehicle through multiple avenues. First, we did a release off of the master
contract in fiscal year 2021. This release was disapproved because while the vehicle was available, it was a
police interceptor. Once we received the disapproval, we did a release off master with Morrow Brothers in
fiscal year 2022 (December 2021) for two F-150s. CMS notified the Agency that we would be unable to order
and to place a model year 2023 orders. Due to timing and growing age of vehicles we placed an order in
December 2022 for three F-150s from the master contract with Morrow Brothers.
As of March 2023, Morrow Brothers states they have our order, however Morrow Brothers nor Ford will
guarantee that our order is built. There is no timeline commitment and no promises made to the IEPA that our
order will come through.
These vehicles are critical pieces to the Office of Emergency Response, therefore we have no choice but to
move forward looking for a vehicle option that meets our needs.
IEPA is pursuing a purchase with Jansen Chevrolet who currently has a 2024 Chevrolet Tahoe on their lot
that meet all of our needs. Jansen Chevrolet is already in the State of Illinois BidBuy system, so this ensures us
that they are aware of the state's terms and we should not run into issues with them.
Due to the COVID-19 pandemic and other factors, including supply chain shortages, obtaining vehicles is
incredibly difficult for the State. While there are vehicles on Joint Purchase Master Contract (JPMC), the
contracted vendors are at the mercy of the auto manufacturers who are having difficulties in obtaining the parts
and other materials to build the vehicles. The only contracted vendor who can meet our needs (Morrow
Brothers Ford) cannot guarantee our order which we have placed each fiscal year for the last three. Section 20-
30(d) of the Illinois Procurement Code and the CPO-GS Administrative Rules [44 Ill. Adm. Code 1.2030(c)]
provide that the use of the Emergency method of source selection may be used to make a "quick purchase" in
situations when "items are available on the spot market or at discounted prices for a limited time so that good
business judgment mandates a "quick purchase" immediately to take advantage of the availability and price".
The emergency spot market method of procurement was chosen over a competitive solicitation because of the
amount of time a competitive selection could take and given the current market environment, vehicle dealerships
are unlikely to hold a vehicle on their lots without a guarantee of award.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
1 - 2024 Chevrolet Tahoe
This Emergency Purchase has an expected start date of 01/08/2024 through 02/29/2024 with an Original
Estimated Cost of $72,467.00.
Signed By: Andrew Shackelford, APO
Vendor: Jansen Chevrolet Notary Date: 1/8/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $72,467.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
9 Innovation & Technology, Department of File Date: 1/8/2024
Original Filing – 1/8/2024: FY24, Qtr 3, Item# 9
Kyndryl, Inc Hosting Services hosting IBM Z workloads on Kyndryl's secure, multi-tenant infrastructure,
maintaining the resiliency, exceptional security, and high availability you expect from your mainframe. Kyndryl
was chosen based upon the existing relationship with IBM - Kyndryl and their ability to accomplish the rehost
with minimal risk to the Illinois State Police primary business function to protect the public. Agency used
Gartner's Magic Quadrant research on as infrastructure as a serivce to determine which vendor's could
complete the entire scope of work. The Magic Quadrants are based on market segmentation, ability to execute,
completeness of services, graphic representation, and strengths and weaknesses. There were only two vendors
identified the could perform the scope with Kyndryl being ranked as the best option.
Kyndryl Hosted Mainframe Services
• Kyndryl Hosting Primary Site: Omaha, NE
• Kyndryl Hosting
Secondary Site: Chicago, IL
• Client retains application and operational support.
• Kyndryl will operate,
maintain, and support the Base Components, connected devices, IBM MLC Software and disaster recovery
services
• Migration assistance via data replication from client storage system to FNTS storage system
utilizing IBM TDMF Software. Kyndryl will continue to use virtual tape in steady state.
• A site-to-site VPN
is included for connectivity to client’s primary site/network, subject to availability of client’s internet bandwidth.
•
Solution sizing is for estimated capacities based on information provided by Customer. Further Due
Diligence will be required to “right-size”. If additional resources are required, client may contract for those
additional resources.
• request that the Disaster Recovery LPAR be activated. The LPARs on the Primary
Server will no longer be activated.
• Additional Security Requirements - An encrypted VPN (Virtual Private
Network) connection between Customer and Kyndryl (where provided by Kyndryl as Base Component) shall be
maintained by Kyndryl for system access during the host migration. All Content stored in the Mainframe
Hosting Environment shall be treated as confidential and Kyndryl will perform its Services in accordance with
CSA and this SOW in order to protect Content from unauthorized access and/or distribution.
• All Content
stored in the Mainframe Hosting Environment shall remain in the United States.
• Service level Hosting
Availability is 99.9% availability from unplanned outages.
Migration from the customer data center to the
Kyndryl Hosting Primary Site
• Migration of the Customer mainframe environment will be accomplished via
DASD data replication from Client to Kyndryl. Kyndryl will work with Customer to install temporary IBM
Global Mirror license (at no cost to the Customer) on Customer DASD to facilitate DASD Global Mirror
replication from Customer DASD to target DASD system at the hosting facility.
• Migration of the
Customer mainframe tape environment will also be accomplished via virtual tape data replication using a virtual
tape system (VTS) from Client to Kyndryl. Kyndryl will work with the Customer to replicate the backend Dell
Data Domain utilizing the Dell/EMC proprietary data replication tool.
• Kyndryl will assist with physical tape
to virtual tape conversion.
This Emergency Purchase has an expected start date of 01/08/2024 through 04/06/2024 with an Original
Estimated Cost of $131,334.88.
Signed By: Van P Austin, APO
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
Vendor: Kyndryl, Inc. Hosting Services Notary Date: 1/8/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $131,334.88 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
10 Natural Resources, Department of File Date: 1/9/2024
Original Filing – 1/9/2024: FY24, Qtr 3, Item# 10
The Agency seeks to proceed with an Emergency project and seeks to select T&J Plumbing, Inc -- Vendor ID
V00001255 (T&J) serving the Greater Chicagoland Area. T&J is a Small Business Set-Aside and has registered
in the State’s Bid Buy system. T&J is intimately familiar with the existing system, has worked at the North Point
Marina for over twenty years, and is currently mobilized to the site (for other projects). The lead time for lift
station repairs was proposed, initially, to be swift but, due to COVID-19-related manufacturing constraints, will
be weeks longer than anticipated. The delayed pumps are currently on-site and installed (but unable to function
due to the recently discovered leaks). Given the Emergency Criteria on this project, the Agency has identified
T&J as best suited to expeditiously replace the failed lift station systems and associated failed piping work.
The Agency would like to move forward with the proposed repairs to the lift station system (includes 2 failed
pumps and controls) as well as the failed piping discovered during repairs. The original lift station system repairs
include labor and materials associated with removing and installing the existing duplex pump system, control
panel, four (4) mechanical switches, two (2) uni-checks, rail systems (for floats), rail guide, cables and lifting
chockers, new check valves, and electrical work (not associated with a systemic electrical upgrade already
completed) but including wiring between the generator and control cabinet, new outdoor rated disconnect,
transfer switch, and wiring to the pump controls. Existing piping was anticipated to remain but was it was
discovered during construction that this pipe was leaking (specifically at a 4” elbow in the 2nd Pit). A video of
the leaking pipe can be provided upon request. The piping was old and rusted and replacement of the entire
piping system is proposed (rather than patching and anticipating an immediate failure elsewhere in the piping
system).
This Emergency Purchase has an expected start date of 01/17/2024 through 01/31/2024 with an Original
Estimated Cost of $24,295.00.
Signed By: Erick Huck, Division Manager
Vendor: T & J Plumbing Notary Date: 1/9/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $24,295.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
11 Central Management Services, Department of File Date: 1/9/2024
Original Filing – 1/9/2024: FY24, Qtr 3, Item# 11
Qualified and experienced professional firm to implement and maintain a comprehensive branding, marketing,
recruitment, advertising, media buying, and public relations services in a unified and efficient manner. This
initiative is meant to provide critical State positions (medical and safety) with qualified employees in order to
maintain the highest level of care and safety in facilities throughout the State. The struggle to hire and retain
qualified medical and support staff for care facilities throughout the State has led to the serious disruption in
providing a safe environment for both tax payers and State staff. This contract is meant to provide a solution to
the ongoing hiring crisis.
This Emergency Purchase has an expected start date of 01/16/2024 through 04/15/2024 with an Original
Estimated Cost of $1,200,000.00.
Signed By: David Thomas, APO
Vendor: TimeZoneOne, Inc. Notary Date: 1/9/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,200,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
12 Central Management Services, Department of File Date: 1/10/2024
Original Filing – 1/10/2024: FY24, Qtr 3, Item# 12
The vendor was chosen due to familiarity and proximity to the location and the availability of immediate
employees to fulfill the need.
Estimated cost of 3 temporary engineers to work 8 hours shifts at the MABB building in Chicago due to staffing
shortages. The current staff must monitor the building 24 hours a day, 7 days a week and due to need, they
can take no time off. If unforseen circumstances were to happen this would mean the remaining staff would be
forced to work 12-24 hour shifts which is not sustainable. This would also create an unsafe environment
regarding Life Safety and Fire Code Compliance issues.
This Emergency Purchase has an expected start date of 01/10/2024 through 04/09/2024 with an Original
Estimated Cost of $155,318.40.
Signed By: Martha Blackwell, Facilities Portfolio Manager
Vendor: The Stone Group Notary Date: 1/10/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $155,318.40 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
13 Transportation, Department of File Date: 1/10/2024
Original Filing – 1/10/2024: FY24, Qtr 3, Item# 13
Fuel is urgently required for our daily winter weather operations to maintain the fleet essential for public safety.
As the CMS master contracts do not cover our specific fuel needs, immediate vendor engagement is necessary.
The Illinois Department of Transportation (IDOT) seeks emergency several contracts to secure a continuous
fuel supply until a long-term agreement is established. This ensures the ongoing functionality of our fleet during
winter conditions, protecting the public.
This Emergency Purchase has an expected start date of 01/10/2024 through 04/08/2024 with an Original
Estimated Cost of $144,000.00.
Signed By: Omolara Erewele, APO
Vendor: Illini FS Notary Date: 1/10/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $144,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
14 Transportation, Department of File Date: 1/10/2024
Original Filing – 1/10/2024: FY24, Qtr 3, Item# 14
Fuel is urgently required for our daily winter weather operations to maintain the fleet essential for public safety.
As the CMS master contracts do not cover our specific fuel needs, immediate vendor engagement is necessary.
The Illinois Department of Transportation (IDOT) seeks emergency several contracts to secure a continuous
fuel supply until a long-term agreement is established. This ensures the ongoing functionality of our fleet during
winter conditions, protecting the public.
This Emergency Purchase has an expected start date of 01/10/2024 through 04/08/2024 with an Original
Estimated Cost of $127,200.00.
Signed By: Omolare Erewele, APO
Vendor: Hertiage FS Notary Date: 1/10/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $127,200.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
15 Transportation, Department of File Date: 1/10/2024
Original Filing – 1/10/2024: FY24, Qtr 3, Item# 15
The vendor is able to provide the fuel needed in a remote location that no vendor has bid on in the previous 3
CMS solicitations. (Scott Storage)
Fuel is urgently required for our daily winter weather operations to maintain the fleet essential for public safety.
As the CMS master contracts do not cover our specific fuel needs, immediate vendor engagement is necessary.
The Illinois Department of Transportation (IDOT) seeks emergency several contracts to secure a continuous
fuel supply until a long-term agreement is established. This ensures the ongoing functionality of our fleet during
winter conditions, protecting the public.
This Emergency Purchase has an expected start date of 01/10/2024 through 04/08/2024 with an Original
Estimated Cost of $40,000.00.
Signed By: Omolara Erewele, APO
Vendor: Christian Co. Farmers Supply Co. Notary Date: 1/10/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $40,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
16 Transportation, Department of File Date: 1/10/2024
Original Filing – 1/10/2024: FY24, Qtr 3, Item# 16
The vendor is able to provide the fuel needed in a remote location that no vendor has bid on in the previous 3
CMS solicitations.
Fuel is urgently required for our daily winter weather operations to maintain the fleet essential for public safety.
As the CMS master contracts do not cover our specific fuel needs, immediate vendor engagement is necessary.
The Illinois Department of Transportation (IDOT) seeks emergency several contracts to secure a continuous
fuel supply until a long-term agreement is established. This ensures the ongoing functionality of our fleet during
winter conditions, protecting the public.
This Emergency Purchase has an expected start date of 01/10/2024 through 04/08/2024 with an Original
Estimated Cost of $27,000.00.
Signed By: Omolara Erewele, APO
Vendor: Conserv FS Notary Date: 1/10/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $27,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
17 Transportation, Department of File Date: 1/10/2024
Original Filing – 1/10/2024: FY24, Qtr 3, Item# 17
The vendor is able to provide the fuel needed in a remote location that no vendor has bid on in the previous 3
CMS solicitations. (Scott Storage)
Fuel is urgently required for our daily winter weather operations to maintain the fleet essential for public safety.
As the CMS master contracts do not cover our specific fuel needs, immediate vendor engagement is necessary.
The Illinois Department of Transportation (IDOT) seeks emergency several contracts to secure a continuous
fuel supply until a long-term agreement is established. This ensures the ongoing functionality of our fleet during
winter conditions, protecting the public.
This Emergency Purchase has an expected start date of 01/10/2024 through 04/08/2024 with an Original
Estimated Cost of $50,400.00.
Signed By: Omolara Erewele, APO
Vendor: South Central FS Notary Date: 1/10/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,400.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
18 Transportation, Department of File Date: 1/10/2024
Original Filing – 1/10/2024: FY24, Qtr 3, Item# 18
The vendor is able to provide the fuel needed in a remote location that no vendor has bid on in the previous 3
CMS solicitations. (Monticello)
Fuel is urgently required for our daily winter weather operations to maintain the fleet essential for public safety.
As the CMS master contracts do not cover our specific fuel needs, immediate vendor engagement is necessary.
The Illinois Department of Transportation (IDOT) seeks emergency several contracts to secure a continuous
fuel supply until a long-term agreement is established. This ensures the ongoing functionality of our fleet during
winter conditions, protecting the public.
This Emergency Purchase has an expected start date of 01/10/2024 through04/08/2024 with an Original
Estimated Cost of $72,000.00.
Signed By: Omolara Erewele, APO
Vendor: Piatt County Services Notary Date: 1/10/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $72,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
19 Transportation, Department of File Date: 1/10/2024
Original Filing – 1/10/2024: FY24, Qtr 3, Item# 19
The vendor is able to provide the fuel needed in a remote location that no vendor has bid on in the previous 3
CMS solicitations. (Virgina)
Fuel is urgently required for our daily winter weather operations to maintain the fleet essential for public safety.
As the CMS master contracts do not cover our specific fuel needs, immediate vendor engagement is necessary.
The Illinois Department of Transportation (IDOT) seeks emergency several contracts to secure a continuous
fuel supply until a long-term agreement is established. This ensures the ongoing functionality of our fleet during
winter conditions, protecting the public.
This Emergency Purchase has an expected start date of 01/10/2024 through 04/08/2024 with an Original
Estimated Cost of $4,000.00.
Signed By: Omolara Erewele, APO
Vendor: Growmark, Inc. Notary Date: 1/10/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $4,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
20 Transportation, Department of File Date: 1/10/2024
Original Filing – 1/10/2024: FY24, Qtr 3, Item# 20
The vendor is able to provide the fuel needed in a remote location that no vendor has bid on in the previous 3
CMS solicitations. (Ottawa)
Fuel is urgently required for our daily winter weather operations to maintain the fleet essential for public safety.
As the CMS master contracts do not cover our specific fuel needs, immediate vendor engagement is necessary.
The Illinois Department of Transportation (IDOT) seeks emergency several contracts to secure a continuous
fuel supply until a long-term agreement is established. This ensures the ongoing functionality of our fleet during
winter conditions, protecting the public.
This Emergency Purchase has an expected start date of 01/10/2024 through 04/08/2024 with an Original
Estimated Cost of $80,000.00.
Signed By: Omolara Erewele, APO
Vendor: Grainco FS Notary Date: 1/10/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $80,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
21 Transportation, Department of File Date: 1/10/2024
Original Filing – 1/10/2024: FY24, Qtr 3, Item# 21
The vendor is able to provide the fuel needed in a remote location that no vendor has bid on in the previous 3
CMS solicitations. (Waterman)
Fuel is urgently required for our daily winter weather operations to maintain the fleet essential for public safety.
As the CMS master contracts do not cover our specific fuel needs, immediate vendor engagement is necessary.
The Illinois Department of Transportation (IDOT) seeks emergency several contracts to secure a continuous
fuel supply until a long-term agreement is established. This ensures the ongoing functionality of our fleet during
winter conditions, protecting the public.
This Emergency Purchase has an expected start date of 01/10/2024 through 04/08/2024 with an Original
Estimated Cost of $12,000.00.
Signed By: Omolara Erewele, APO
Vendor: G. Cooper Oil Company Notary Date: 1/10/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $12,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
22 Transportation, Department of File Date: 1/11/2024
Original Filing – 1/11/2024: FY24, Qtr 3, Item# 22
Replacing the control panel and associated wiring for the septic grinder and pump. The vendor has indicated
that once the necessary parts are procured, the assembly, programming, and installation of the septic system
electrical panel may take 90-120 days to complete. The district is able to send someone out to reset the breaker
that trips several times a week but the situation is untenable. The vendor has some suggestions of modifications
that prevent the circuit from overloading as often until the replacement parts arrive but cannot begin any work
until the contract is in place.
This Emergency Purchase has an expected start date of 01/11/2024 through04/11/2024 with an Original
Estimated Cost of $121,720.00.
Signed By: Omolara Erewele, APO
Vendor: Ousten Electric Notary Date: 1/11/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $121,720.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
23 Veterans Affairs, Department of File Date: 1/18/2024
Original Filing – 1/18/2024: FY24, Qtr 3, Item# 23
Vendor is capable of immediate service, diagnosis, and repair to facility equipment to prevent further lose and
damage to state property. Vendor has previously worked on refrigeration system and understand the equipment
and layouts of equipment
Vendor to provide Labor and materials for repairs to fixable condensing units and replacement of broken
condensing units for dietary walk in coolers/freezers
This Emergency Purchase has an expected start date of 01/18/2024 through 02/29/2024 with an Original
Estimated Cost of $40,000.00.
Signed By: Amanda Gray, APO
Vendor: Comtech Holdings Notary Date: 1/18/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $40,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
24 Capital Development Board File Date: 1/25/2024
Original Filing – 1/25/2024: FY24, Qtr 3, Item# 24
The scope of work provides for portions of the existing Boiler House Building (C0530) to be demolished. Prior
to demolition the contractor shall relocate the fuel oil pumps,associated equipment,and rework supply and return
lines feeding the existing generators to remain and the temporary boiler. Also, the contractor will be required to
relocate the salt brine tanks and pump to a portion of the building to remain. A new sink and base cabinet will
need to be added to the existing restroom to remain for water testing. Once this work has been completed the
contractor will start demolition of the portions of the building as shown on the drawings. Contractor is
responsible for removal of all equipment located within the building from the project site and disposing of
properly.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, design
documents provided by the Architect/Engineer of record,and quote received by River City Construction LLC.
Section 01 29 00 PAYMENT PROCEDURES, will be strictly followed and adhered to. The sum of all items
listed in the Contractor Schedule of Values should equal the contract award amount. Payment amounts will be
approved based on proof of work actually performed and materials actually used. Construction Services
provided under this procurement should not exceed $3,413,000.00, which is a place-holder prior to entering into
a Construction Contract, without prior authorization from the Capital Development Board in consultation with
the Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-
out.
In accordance with section 00 21 50 of the Standard Documents for Construction,the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 01/25/2024 through 04/23/2024 with an Original
Estimated Cost of $3,413,000.00.
Signed By: Chris Miles, Exec II
Vendor: River City Construction Notary Date: 1/25/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $3,413,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
25 Corrections, Department of File Date: 1/30/2024
Original Filing – 1/30/2024: FY24, Qtr 3, Item# 25
This vendor has the ability to immediately deliver all the items required.
Insulated Tray Delivery Cart-holds 102 meals each, Insulated Meal Trays and lids for carts
Fast food tray ans
6 compartment meal tray for existing warming carts
This Emergency Purchase has an expected start date of 01/30/2024 through 04/29/2024 with an Original
Estimated Cost of $140,323.09.
Signed By: Sandy Robinson II, Purchasing Manager
Vendor: Cook's Direct Notary Date: 1/30/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $140,323.09 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
26 Corrections, Department of File Date: 2/2/2024
Original Filing – 2/2/2024: FY24, Qtr 3, Item# 26
The vendor has extensive experience in recruitment and staffing of medical field professionals in both private
and government sectors. This vendor will be able to maintain the current staff and prevent a loss of employees
during the emergency period.
Favorite Healthcare Staffing Inc has been providing multiple skill levels of nursing staff for the Illinois
Department of Corrections statewide.
The incumbent vendor Wexford Health Sources, Inc. has been unable to effectively recruit and fill nursing
vacancies. This has left the agency with critically low staffing levels at each of its correctional facilities.
This Emergency Purchase has an expected start date of 02/01/2024 through 04/30/2024 with an Original
Estimated Cost of $3,500,000.00.
Signed By: Sandy Robinson II, Purchasing Manager
Vendor: Favorite Healthcare Staffing Notary Date: 2/2/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $3,500,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
27 Transportation, Department of File Date: 2/5/2024
Original Filing – 2/5/2024: FY24, Qtr 3, Item# 27
Emergency milling and resurfacing of deteriorated hot-mix asphalt pavement of FAI Route 80 (I80) Eastbound
and Westbound driving and passing lanes between mile marker 105.25 to 111.75 in Grundy County.
This Emergency Purchase has an expected start date of 02/06/2024 through 05/05/2024 with an Original
Estimated Cost of $4,000,000.00.
Signed By: Junior Senat, District Operations Engineer
Vendor: Gallagher Aspalt Notary Date: 2/5/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $4,000,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
28 Natural Resources, Department of File Date: 2/6/2024
Original Filing – 2/6/2024: FY24, Qtr 3, Item# 28
LRC will replace the existing underwater 24-inch x 24-inch steel sluice gate with a new 24-inch x 24-inch steel
sluice gate on the dam's dewatering tower. Specific work items include: mobilization to and from the work
site, issue a dive team to plug the existing water intake, remove and dispose of the existing sluice gate and
operator, furnish and install a new heavy duty sluice gate with cast iron frame and slide, bronze seating faces,
bronze wedges, and stainless steel fasteners, install a new operator which includes a pedestal mounted hand
wheel lift the Type 304 stainless steel stem and plastic stem cover with mylar position indicator. Once the work
is completed, they will clean up any debris and demobilize. The new sluice gate has a 12-week lead time once
the contract is executed because it will need to be fabricated from scratch. Installation should only take a week
once it arrives, but scheduling could be an issue at that time.
Emergency Criteria is proposed for this project due to the continuous loss of water and the potential damage to
fishery habitat, and loss of wildlife, within Lake Le-Aqua-Na. The current sluice gate is leaking an estimated
36,000 gallons of water per hour. Working underwater at 25 feet depths is a dangerous task. There are only a
few contractors within the State who perform these services. We feel fortunate to be able to find a contractor
who is already familiar with this project and is willing to perform the work for IDNR. Lakes & Rivers
Contracting is registered in Bid Buy and SAP. They are also registered as an SBSA vendor. Given the
Emergency Criteria on this project, the Agency has identified Lakes & Rivers Contracting as best suited to
expeditiously replace the failed sluice gate at the Lake Le-Aqua-Na dam.
This Emergency Purchase has an expected start date of 02/05/2024 through 05/04/2024 with an Original
Estimated Cost of $90,000.00.
Signed By: Dale Brockamp, Manager
Vendor: Lakes & Rivers Contracting Notary Date: 2/5/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $90,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
29 Public Health, Department of File Date: 2/6/2024
Original Filing – 2/6/2024: FY24, Qtr 3, Item# 29
IDPH has diligently undertaken multiple avenues to identify potential vendors for temporary staffing needs.
These efforts include thorough internet searches of various temporary staffing vendors, a comprehensive
review of existing contracts, exploration of opportunities on BidBuy, and the addition of two new recruiters to
the team. Despite these extensive measures, IDPH has encountered challenges in identifying a suitable vendor
outside of the CDC Foundation.
This exhaustive search process underscores the unique challenges faced by IDPH in securing temporary
staffing that aligns with the specific needs of IDPH. The specialized nature of the positions, coupled with the
high standards required for public health roles, has presented difficulties in finding vendors who can fulfill these
criteria.
IDPH reviewed the current master contracts available for staffing services within the state of Illinois. These
contracts primarily focused on general administrative staffing rather than providing specialized professionals in
the public health domain. This assessment revealed a gap in the availability of vendors specializing in public
health-specific professionals. IDPH will procure a competitive procurement going forward.
The State of Illinois currently has staffing contracts with the following vendors. Central Illinois Staffing
Services LLC, DBA Manpower. 24-416CMS-BOSS-P-56144, Rose International, Inc. 24-416CMS-BOSS4-P-
56143, 22ND Century Technologies, Inc. 24-416CMS-BOSS-P-56142.
This Emergency Purchase has an expected start date of 02/06/2024 through 05/06/2024 with an Original
Estimated Cost of $2,593,310.00, using Federal Funds.
Signed By: Nicole Hildebrand, AAPO
Vendor: CDC & P, CDC Foundation Notary Date: 2/6/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 24 3
Federal $2,593,310.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
30 Elections, State Board of File Date: 2/8/2024
Original Filing – 2/8/2024: FY24, Qtr 3, Item# 30
The State Board of Elections is statutorily required to provide a platform through which voters with print
disabilities receive, mark and verify their vote by mail ballots (Section 19A – 2.6 of the Election Code). This
state law is a codification of a reasonable accommodation under the Americans With Disabilities Act. Voting is
public service that voters with disabilities cannot be denied access to.
In Illinois voters can apply for vote by mail at any time or request to be on a permanent vote by mail list.
Therefore, voters who have already applied for a vote by mail ballot or are on the permanent vote by mail list are
statutorily obligated to receive this reasonable accommodation by Feb. 8th, 2024.
This Emergency Purchase has an expected start date of 02/09/2024 through 05/08/2024 with an Original
Estimated Cost of $79,000.00.
Signed By: Jeremy Kirk, ACFO
Vendor: Democracy Live Notary Date: 2/8/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $79,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
31 Arts Council File Date: 2/8/2024
Original Filing – 2/8/2024: FY24, Qtr 3, Item# 31
Carahsoft is the vendor who implemented the Salesforce platform a few year ago and has worked with the
agency to ensure the platform is user-friendly and it is aligned with the grant programs. It is critical to
implement the changes to our grant program system, our grant program will launch on February 15, 2024 due
to the time sensitive we do not have time for a competitive procurement. Carahsoft will update our Salesforce
platform to ensure our agency has the ability to mirror the updated grant structure, Carahsoft has a clear
understanding of what the agency is looking for which saves time. The updates include the ability to sort
applicants by county, add necessary fields on the applicant and agency platform. Create reports aligning the
structure, having disciplines as secondary, add new record types for applications and reviews.
In the past Illinois Arts Council grants have been reviewed, and divided by discipline, which included panel
review, score ranking, etc. Now the agency is re-structuring and updating the grants guidelines with an updated
structure on how the grants are reviewed, awarded, and focusing on an easier streamline for constituents.
The agency is seeking service hours to ensure Salesforce platform is aligned with the grant structure which
includes adding / removing fields, restructuring the grants data and creating reports that will benefit our program
directors who are expected to be out in field more.
This Emergency Purchase has an expected start date of 02/09/2024 through 02/29/2024 with an Original
Estimated Cost of $92,882.34
Signed By: Sandra Velazquez, CFO
Vendor: Carahsoft Notary Date: 2/8/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $92,882.34 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
32 Central Management Services, Department of File Date: 2/12/2024
Original Filing – 2/12/2024: FY24, Qtr 3, Item# 32
Estimated cost equipment and labor to clean up an oil spill from a leaking generator that got into Lake Story at
2100 N. Lake Storey Rd, Galesburg IL 61401 (E0002).
Statewide, there is only 1 BEP vendor registered under NIGP Code 926-65. However, they are in Chicago
which is almost 2 hours away and a vendor that could get there immediately was needed so EnviroServe was
chosen as they are a litle less than an hour away.
This Emergency Purchase has an expected start date of 02/09/2024 through 05/09/2024 with an Original
Estimated Cost of $65,000.00.
Signed By: Martha Blackwell, Manager
Vendor: EnviroServe Notary Date: 2/12/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $65,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
33 Corrections, Department of File Date: 2/13/2024
Original Filing – 2/13/2024: FY24, Qtr 3, Item# 33
Aramark Correctional Services has extensive experience providing culinary consulting for correctional systems.
Their ability to rapidly deploy large-scale services will help prevent further delays on the project.
To assist the Illinois Department of Corrections during the transition period, Aramark Correctional Services,
LLC will develop an emergency meal plan that meets national nutritional standards and provide management and
consulting services for its implementation.
The Illinois Department of Corrections searched for all possible vendors for correctional management services
under National Institute of Purchasing Group (NIPG) codes 95844 and 95828. However, they found only one
vendor, who lacked the critical experience in correctional management required for this emergency
procurement.
This Emergency Purchase has an expected start date of 02/13/2024 through 05/12/2024 with an Original
Estimated Cost of $235,200.00.
Signed By: Jacenta Wilson, APO
Vendor: Aramark Correctional Services Notary Date: 2/13/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $235,200.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
35 Human Services, Department of File Date: 1/24/2024
Original Filing – 1/24/2024: FY24, Qtr 3, Item# 35
J & L Contractors, Inc., dba Ox Cartage & Warehousing, Inc. has been providing dry storage services based on
the most recent Invitation for Bid for FY19-21 and the renewals for FY22 and FY23, and a contract extension
for FY24. The Center has been satisfied with the services provided by the vendor. Two Invitation for Bids have
been conducted for the services. The first bid was canceled due to inadequate specifications. The second bid
was canceled because the only bidder, J&L Contractors, Inc., were found not responsive by BEP for failing to
either reach the 39% BEP Goal (they only reached 10%) and their Good Faith Efforts were deemed insufficient.
There is limited warehouse storage space at the Ludeman Center to accommodate the volume of food that is
delivered from the vendors on a quarterly or monthly basis. The vendor shall be responsible for receiving,
handling and storage of products on behalf of the Center, which will be delivered from various suppliers. The
vendor will deliver the required items to the Ludeman Center on a weekly basis.
This Emergency Purchase has an expected start date of 02/01/2024 through 04/30/2024 with an Original
Estimated Cost of $58,865.50.
Signed By: Jean Sandstrom, APO
Vendor: J & L Contractors, Inc. dba Ox Cartage & Warehousing Notary Date: 1/24/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $58,865.50 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
36 Corrections, Department of File Date: 1/25/2024
Original Filing – 1/25/2024: FY24, Qtr 3, Item# 36
This vendor was the only business able to provide needed equipment for this emergency.
The Illinois Department of Corrections is leasing two (2) 20 foot portable coolers trucks to store Dietary
commodities for Stateville Correctional Center due to their freezer/cooler failure to maintain adequate
temperatures. The food loss through improper storage temperatures will be alleviated through this procurement
and provide the agency cost savings. CDB is trying to expedite the processing of the long-term replacement of
the freezers/coolers, but the project has been pushed back an additional 3 months.
This Emergency Purchase has an expected start date of 01/15/2024 through 04/14/2024 with an Original
Estimated Cost of $16,34400.
Signed By: Sandy Robinson II, Manager
Vendor: Polar Leasing Notary Date: 1/25/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $16,344.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
37 University of Illinois Urbana-Champaign File Date: 1/29/2024
Original Filing –1/29/2024: FY24, Qtr 3, Item# 37
The University had to terminate the agreement with our broker on November 30, 2023. Since this was
unexpected, we had less than a month to find a 2024 medical/dental plan for our employees. Short-term
coverage (e.g., 90 days) is not available as a group policy which is required of employers in order to comply
with the federal Affordable Care Act (ACA). Short-term coverage does not offer a Minimum Essential Coverage
(MEC) plan which is required by the ACA for group plans. Otherwise, there are federal “Penalty A” penalties
of approximately $86M annually for not being compliant. Additionally, short-term coverage plans do not offer
COBRA coverage, which is required by federal law. There are additional federal penalties for not offering
COBRA coverage.
We knew of one other broker familiar with the University's structure who had the ability to find a plan carrier
and Third-Party Administrator (TPA). That broker is Gallagher Benefits Services (GBS). GBS works with
Staff Benefits Management & Administrators (SBMA) which provides medical/dental plan coverage along with
COBRA coverage. SBMA was able to have an acceptable plan in place for our employees starting January 1,
2024. Both GBS and SBMA recommended GoWell Benefits, Inc. (GoWell) as the TPA. GoWell provides an
online enrollment platform. The University will pay SBMA for the services. SBMA will distribute money to
GBS and GoWell. The University is currently working on an RFP for a broker and carrier to provide services
for the 2025 calendar year.
This emergency posting updates and replaces the original posting published under 9DGS2405 to reflect the
appropriate payee as allowed under the contract terms.
Medical/dental plan and COBRA coverage for employees and dependents.
This Emergency Purchase has an expected start date of 01/01/2024 through 03/31/2024 with an Original
Estimated Cost of $975,000.00, using Employee & Self Supporting Funds.
Signed By: Daniel Szajna, Senior Director
Vendor: Staff Benefits Management Notary Date: 1/29/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $975,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
38 Environmental Protection Agency File Date: 1/29/2024
Original Filing – 1/29/2024: FY24, Qtr 3, Item# 38
Agency is experiencing a vehicle shortage. Vehicles are need to conduct off-site inspections of the environment
to ensure the health and safety of residents. These specific vehicles were chosen due to the Bureau of Air's
requirements. Field staff often travel in large groups, so we need larger passenger capacity. The vehicles must
also be equipped to travel on various types of terrain throughout the State while also sometimes towing trailers
or boats. Due to the current vehicle market, it's extremely difficult to find vehicles that meet our needs. We have
chosen this vendor because they currently have two vehicles that meet our needs.
1 2024 Ford Edge SEL AWD, 5 passenger, Twin-SCRL 2.0L Ecoboost Eng, 8-SPD Auto Transmission
1
2024 Ford Expedition Max XLT 4x4, XLT 7-passenger, 3.5L Ecoboost V6 engine, 10SPD Auot Trans w/
SLCTSHFT
This Emergency Purchase has an expected start date of 01/29/2024 through 04/27/2024 with an Original
Estimated Cost of $118,295.00.
Signed By: Andrew Shackelford, APO
Vendor: Landmark Ford Notary Date: 1/29/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $118,295.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
39 Corrections, Department of File Date: 1/30/2024
Original Filing – 1/30/2024: FY24, Qtr 3, Item# 39
Landmark Ford Trucking, Inc was chosen for its ability to provide a timely solution to the urgent requirement of
box trucks for the Illinois Department of Corrections.
The vendor is offering fully assembled 15' and 16' Box Trucks that are currently in stock and available for
purchase.
This Emergency Purchase has an expected start date of 01/30/2024 through 04/29/2024 with an Original
Estimated Cost of $200,185.09.
Signed By: Jacenta Wilson, APO
Vendor: Landmark Ford Trucks Notary Date: 1/30/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $200,185.09 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
40 Elections, State Board of File Date: 2/14/2024
Original Filing – 2/14/2024: FY24, Qtr 3, Item# 40
MailSecur, manufactured by RaySecur, is currently the only desktop non-invasive security imaging system
using millimeter waves (mmWave) at low terahertz frequencies to detect concealed threats and contraband in
mail items. It provides the ability to detect concealed items similar to X-ray scanners, but without the use of
ionizing radiation and with much higher sensitivity to detect powders, liquids, treated papers, and other types of
drugs and contraband. MailSecur was developed by RaySecur based on proprietary terahertz imaging
technology. RaySecur holds a number of patents covering MailSecur and terahertz imaging that no other vendor
offers.
MailSecur is manufactured exclusively by RaySecur in Westwood, Massachusetts, and services
delivered through any associated service packages are supported by RaySecur personnel and subject matter
experts with previous backgrounds in military threat remediation and law enforcement narcotics investigations.
MailSecur is Designated a Qualified Anti-Terror Technology (QATT) by the United States Department of
Homeland Security under the SAFETY Act. Only RaySecur holds this designation for MailSecur and associated
services. With the current political climate The Board needs a way to screen all incoming packages/mail to
ensure the safety of all staff.
Desktop mail security screening machines with 4D imaging capable of detecting all 9 types of postal threats
identified by the Department of Homeland Security for both the Springfield & Chicago offices of the State Board
of Elections. The machines should be Safety Act Designated by the Department of Homeland Security.
This Emergency Purchase has an expected start date of 02/14/2024 through 05/12/2024 with an Original
Estimated Cost of $117,952.10, using Federal Funds.
Signed By: Jeremy Kirk, ACFO
Vendor: RaySecur Notary Date: 2/14/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 24 3
Federal $117,952.10 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
41 Veterans Affairs, Department of File Date: 2/14/2024
Original Filing – 2/14/2024: FY24, Qtr 3, Item# 41
Vendor is capable of immediate service, diagnosis, and repair to facility equipment to prevent further lose and
damage to state property and prevent a Health & Safety emergency. Vendor has previously worked on sewer
chewer system and can repair/replace broken parts of system.
Labor & Materials to diagnose and repair/replace sewer chewer that provides facility with sewage waste
removal.
This Emergency Purchase has an expected start date of 02/13/2024 through 03/31/2024 with an Original
Estimated Cost of $40,000.00.
Signed By: Amanda Gray, APO
Vendor: Gasvoda & Assoc. Inc. Notary Date: 2/14/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $40,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
42 State Fire Marshal File Date: 2/15/2024
Original Filing – 2/15/2024: FY24, Qtr 3, Item# 42
OSFM placed an order for MY23 Truck for this fiscal year and the order was not filled by the dealer due to a
price change in the master contract and the agency wasn't notified until over 1 month after the order was
placed. OSFM was not able to meet the window to order from manufacturer.
OSFM procurement has identified One (1) F150 available locally at Morrow Brothers Ford that would meet
the need and moved quickly to secure it.
There are one (1) F150 truck currently on the Vendor's lot.
This Emergency Purchase has an expected start date of 02/15/2024 through 05/01/2024 with an Original
Estimated Cost of $61,915.00.
Signed By: Clint Everetts, Fiscal Division Manager
Vendor: Morrow Brothers Ford Notary Date: 2/15/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $61,915.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
43 Transportation, Department of File Date: 2/20/2024
Original Filing – 2/20/2024: FY24, Qtr 3, Item# 43
The vendor is able to provide the fuel needed in a remote location that no vendor has bid on in the previous 3
CMS solicitations. (D8 Scott Storage Yard)
Fuel is urgently required for our daily winter weather operations to maintain the fleet essential for public safety.
As the CMS master contracts do not cover our specific fuel needs, immediate vendor engagement is necessary.
The Illinois Department of Transportation (IDOT) seeks emergency several contracts to secure a continuous
fuel supply until a long-term agreement is established. This ensures the ongoing functionality of our fleet during
winter conditions, protecting the public.
This Emergency Purchase has an expected start date of 01/20/2024 through 05/18/2024 with an Original
Estimated Cost of $30,000.00.
Signed By: Omolara Erewele, APO
Vendor: Growmark Energy Notary Date: 2/20/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $30,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
44 Transportation, Department of File Date: 2/20/2024
Original Filing – 2/20/2024: FY24, Qtr 3, Item# 44
The vendor is able to provide the fuel needed in a remote location that no vendor has bid on in the previous 3
CMS solicitations. (Ottawa)
Fuel is urgently required for our daily winter weather operations to maintain the fleet essential for public safety.
As the CMS master contracts do not cover our specific fuel needs, immediate vendor engagement is necessary.
The Illinois Department of Transportation (IDOT) seeks emergency several contracts to secure a continuous
fuel supply until a long-term agreement is established. This ensures the ongoing functionality of our fleet during
winter conditions, protecting the public.
This Emergency Purchase has an expected start date of 02/20/2024 through 05/18/2024 with an Original
Estimated Cost of $25,000.00.
Signed By: Omolara Erewele, APO
Vendor: Hertiage FS Notary Date: 2/20/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $25,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
45 Children and Family Services, Department of File Date: 2/15/2024
Original Filing – 2/15/2024: FY24, Qtr 3, Item# 45
Due to the COVID-19 pandemic and other factors, including supply chain shortages, obtaining vehicles is
incredibly difficult for the State. While there are vehicles on Joint Purchase Master Contract (JPMC), the
contracted vendors are at the mercy of the auto manufacturers who are having difficulties in obtaining the parts
and other materials to build the vehicles. Prices have escalated dramatically, and manufacturers have canceled
many of the State's large orders for model years 2021 - 2023 vehicles, forcing State agencies to re-order
vehicles at the increased pricing for the new model year (2023). In addition, the time that ordering windows for
fleet vehicles are open have been decreased dramatically (some as little as two weeks for the entire 2023 model
year) so State agencies cannot place orders against the JPMCs for the model year if the ordering window has
opened and closed and must seek other means to procure the needed vehicles.
DCFS received authorization
from CMS and the CPO’s State Purchasing Officer (SPO) to competitively procure vehicles. DCFS used the
same Invitation for Bid (IFB) template for all of its vehicle procurements and the IFB was reviewed and
approved by the SPO and her Senior SPO. DCFS successfully awarded and executed contracts for 7-
Passenger Vans, Cargo Vans, and 2 Police Pursuit Vehicles for its Security Division. The IFB (and rebid) for
Mid-Size Sedans was not successful as DCFS did not receive any bids for sedans. DCFS also conducted an
initial IFB for Mid-Size SUVs, which did not receive any bids, and a subsequent IFB for Mid-Size SUVs (24-
418DCFS-PROCU-B-40065), which was awarded to two bidders – 1 SUV to Bob Ridings Ford and 16 SUVs to
Morrow Brothers Ford. DCFS was contacted by the SPO after the award was posted and during the 14-day
protest period and was instructed that DCFS would have to cancel the award and re-bid (or consider a quick
purchase) because “Upon reviewing the Notice of Award and the Agency’s request for exemption to the
Procurement Code it was discovered that the solicitation did not allow for pricing to be provided for vehicles
other than gasoline in accordance with the Code. Additionally, the pricing provided by the Vendors did not
provide their pricing per vehicle and for 1 Vendor had alternates which would allow the Vendor to provide
different vehicles at a different rate.” The “exemption to the Procurement Code” noted by the SPO would allow
DCFS to purchase gasoline vehicles and is requested on the Purchase of Motor Vehicles Exemption Request
Form 30 ILCS 500/25-75. Rather than conduct another IFB, DCFS has determined that it is in the best interest
of the agency to purchase the needed vehicles and conduct a “quick purchase” or “spot market” purchase from
Morrow Brothers Ford, who has the needed SUVs, and an additional 29 SUVs, which DCFS will use in the
place of the Mid-Size Sedans for which it did not receive any bids, and is offering them to DCFS at the price
that they bid on the last IFB.
DCFS is seeking to purchase 45 Mid-Size SUVs via the spot market. Section
20-30(d) of the Illinois Procurement Code and the CPO-GS Administrative Rules [44 Ill. Adm. Code 1.2030(c)]
provide that the use of the Emergency method of source selection may be used to make a "quick purchase" in
situations when "items are available on the spot market or at discounted prices for a limited time so that good
business judgment mandates a "quick purchase" immediately to take advantage of the availability and price".
The emergency spot market method of procurement was chosen over a competitive solicitation because of the
amount of time a competitive selection could take and given the current market environment, vehicle dealerships
are unlikely to hold up to 40 vehicles on their lots without a guarantee of award.
In its IFBs, which were
reviewed and approved by the SPO(s), DCFS gave preference to Flex-Fuel, Hybrid (HEV), and Plug-In Hybrid
(PHEV) vehicles* offered by dealerships. In the event the Agency's needs were not met with Flex-Fuel, Hybrid
(HEV), and Plug-In Hybrid (PHEV) vehicles, DCFS considered gasoline vehicles to cover the unmet needs. As
such, DCFS requested a Motor Vehicle Exemption from the Chief Procurement Officer per 30 ILCS 500/25-75.
(*DCFS is not specifically requesting electric vehicles due to the limited network of charging stations
Statewide currently.)
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
DCFS was able to acquire 45 gasoline powered Mid-Size SUVs
This Emergency Purchase has an expected start date of 02/13/2024 through 05/12/2024 with an Original
Estimated Cost of $1,888,200.00.
Signed By: Tiffany Parnell, Acting APO
Vendor: Morrow Brothers Ford Notary Date: 2/15/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,888,200.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
46 Corrections, Department of File Date: 2/26/2024
Original Filing – 2/26/2024: FY24, Qtr 3, Item# 46
***This is a zero dollar contract, the State does not fund the expenses.
The Vendor is able to provide needed commissary items to the Illinois Department of Corrections for its
Individual in Custody and Correctional Facility Employees.
The Vendor will provide approved commissary items that will allow for the continued sales of food, clothing,
health/beauty, sundries and electronics to individuals in custody and Correctional Facility Employees.
This Emergency Purchase has an expected start date of 2/26/2024 through 05/24/2024 with an Original
Estimated Cost of $6,000,000.00.
Signed By: Jacenta Wilson, APO
Vendor: Union Supply Group Notary Date: 2/26/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $6,000,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
47 Corrections, Department of File Date: 2/26/2024
Original Filing – 2/26/2024: FY24, Qtr 3, Item# 47
***This is a zero dollar contract, the State does not fund the expenses.
The Vendor is able to provide needed commissary items to the Illinois Department of Corrections for its
Individual in Custody and Correctional Facility Employees.
The Vendor will provide approved commissary items that will allow for the continued sales of food, clothing,
health/beauty, sundries and electronics to individuals in custody and Correctional Facility Employees.
This Emergency Purchase has an expected start date of 02/26/2024 through 05/24/2024 with an Original
Estimated Cost of $6,000,000.00.
Signed By: Jacenta Wilson, APO
Vendor: Keefe Group Notary Date: 2/26/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $6,000,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
48 Corrections, Department of File Date: 2/26/2024
Original Filing – 2/26/2024: FY24, Qtr 3, Item# 48
This is a zero dollar contract, the State does not fund the expenses.
The Vendor is able to provide needed commissary items to the Illinois Department of Corrections for its
Individual in Custody and Correctional Facility Employees.
The Vendor will provide approved commissary items that will allow for the continued sales of food, clothing,
health/beauty, sundries and electronics to individuals in custody and Correctional Facility Employees.
This Emergency Purchase has an expected start date of 02/26/2024 through 05/24/2024 with an Original
Estimated Cost of $6,000,000.00.
Signed By: Jacenta Wilson, APO
Vendor: Performance Food Group dba Vistar Notary Date: 2/26/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $6,000,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
49 Corrections, Department of File Date: 2/26/2024
Original Filing – 2/26/2024: FY24, Qtr 3, Item# 49
***This is a zero dollar contract, the State does not fund the expenses.
The Vendor is able to provide needed commissary items to the Illinois Department of Corrections for its
Individual in Custody and Correctional Facility Employees.
The Vendor will provide approved commissary items that will allow for the continued sales of food, clothing,
health/beauty, sundries and electronics to individuals in custody and Correctional Facility Employees.
This Emergency Purchase has an expected start date of 02/26/2024 through 05/241/2024 with an Original
Estimated Cost of $6,000,000.00.
Signed By: Jacenta Wilson, APO
Vendor: Walkenhorst's Notary Date: 2/26/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $6,000,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
50 Corrections, Department of File Date: 2/28/2024
Original Filing – 2/28/2024: FY24, Qtr 3, Item# 50
Vendor will provide rental of temporary boiler for facility Boiler House.
Vienna Correctional Center looked for vendors to meet this type of emergency and was only able to find a small
pool of vendors
This Emergency Purchase has an expected start date of 02/26/2024 through 05/25/2024 with an Original
Estimated Cost of $177,593.50.
Signed By: Sandy Robinson, Purchasing Manager
Vendor: Heartland Heating & Cooling & Plumbing Notary Date: 2/28/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $177,593.50 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
51 Corrections, Department of File Date: 3/4/2024
Original Filing – 03/04/2024: FY24, Qtr 3, Item# 51
Chicago Advisors LLC was selected because they have extensive knowledge of the Offender/Youth 0360
Application and has managed the system since Microsoft no longer could provide services on its designed
system.
Stabilization and support is defined as vendor provided end-user services that allows for previously developed
applications to be retooled and adjusted in order to achieve continuous and uninterrupted service delivery. The
scope of services include: programming modifications, minor development, addressing outstanding technical
debts, and testing needed to validate application performance and accuracy in data reporting. Stabilization and
support does not include system redesigns, staff training, or expansion of applications beyond the scope of what
is already in process or materially different than previously scoped services.
Examples of work to be performed under this contract include, but are not limited to, addressing work flow
process errors, stabilizing the application, testing of existing programs and applications, providing routine and
as-needed maintenance, and implementing Offender/Youth 360 software platforms.
This Emergency Purchase has an expected start date of 03/04/2024 through 05/31/2024 with an Original
Estimated Cost of $312,975.00.
Signed By: Jacenta Wilson, APO
Vendor: Chicago Advisors. LLC Notary Date: 3/4/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $312,975.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
52 Human Services, Department of File Date: 3/8/2024
Original Filing – 3/8/2024: FY24, Qtr 3, Item# 52
The Stone Group is familiar with all boiler systems at Madden MHC and has done extensive work at the site
before. The Stone Group has also provided emergency engineering services for similar facilities.
Responsibilities include but not limited to:
•
Performing and assisting in routine building maintenance tasks
•
Perform
minor electrical maintenance to include but not be limited to replacement or repair of fixtures (e.g. wall
switches and outlets, incandescent and fluorescent bulbs and tubes, ballasts, sockets, fuses, minor appliances,
cords etc.) using appropriate hand or power or specialty tools.
•
Perform minor plumbing maintenance (e.g.,
replacement or repair of leaks in drains and faucets, unclogging of drains, etc.)
•
Perform minor painting,
carpentry, and masonry work (e.g., preparing surfaces and using brush, roller or sprayer to apply paint, fitting
locks and handles, hanging doors etc.)
•
Reconfigures, installs, positions and remounts modular offices and space
(e.g. furniture, wall panels, work surfaces, storage bins, lighting, filing cabinets, etc.) to accommodate user
needs and maximize office space using various hand, power and specialty tools, dollies and hand trucks
•
Perform
other work-related duties as assigned.
•
The Stone Group will assist and provide support to ensure our employees
are performing to the best of their capabilities.
This Emergency Purchase has an expected start date of 03/07/2024 through 06/04/2024 with an Original
Estimated Cost of $294,000.00.
Signed By: Pamela Enno, APO
Vendor: The Stone Group Notary Date: 3/8/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $294,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
53 Revenue, Department of File Date: 2/22/2024
Original Filing – 2/22/2024: FY24, Qtr 3, Item# 53
This vendor has already been providing essential services to IL Lottery and to continue with the vendor would
maintain the continuity of service the vendor provides and leverages the testing and certification work that has
already been done by the vendor. The immediate testing that is required must be completed by a single vendor
to avoid the potential cost of rework that would be necessary if using another vendor and also because a vendor
must certify its own work. The time sensitive nature of this procurement does not favor another method to be
used. This approach will allow for the most efficient and economical continuation of support and allows the
Department to engage the vendor so the immediate-term testing and certification need can be met while our
current RFP is close to being finalized.
The vendor provides independent 3rd party Quality Assurance testing and certification services for its
outsourced gaming systems to facilitate the current system change requirements. The vendor will assist with
the development, assessment and implementation of Lottery’s outsourced systems. The vendor will also
provide system certification services to ensure Lottery outsourced systems are fit for purpose. The services
will enable short term state managed independent testing of planned system modifications associated with game
enhancements and revisions.
This Emergency Purchase has an expected start date of 02/28/2024 through 05/28/2024 with an Original
Estimated Cost of $50,000.00.
Signed By: Maryann Hong, Deputy General Counsel
Vendor: BMM TestLabs Notary Date: 2/22/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
54 Environmental Protection Agency File Date: 2/22/2024
Original Filing – 2/22/2024: FY24, Qtr 3, Item# 54
***Using Federal Finding
IEPA requires the expertise of consulting firms to assist in writing a Priority Climate Action Plan by the March
1, 2024 deadline and subsequently will need assistance in writing the CPRG Implementation Grant Submission
by the April 1, 2024 deadline.
The Accelerate Group has the skills and experiences necessary for this work. The Accelerate Group is an
Illinois-based company that provides strategic consulting, project leadership, and subject matter expertise for
companies, governments, and not-for-profits working to advance energy, innovation, good government and
economic development projects at a local or global scale. Andrew Barbeau, President of The Accelerate Group,
was appointed by U.S. Secretary of Energy Jennifer Granholm to serve on the Electricity Advisory Committee
for the U.S. Department of Energy, chairs its Smart Grid Committee, and serves on the DOE’s Section 8008
Decarbonization Pathways Steering Committee. Given our tight timeline for the CPRG plan to be submitted,
IEPA is enlisting services from two vendors who will need to work together. The Accelerate Group has
previously worked with our other vendor, Absolute Angels Consulting, LLC, which will ensure a smooth
process across vendors for developing our plan submission.
Contracting with The Accelerate Group will better position IEPA for success with the Climate Pollution
Reduction Grant application and process.
• Support development of framework of emissions reductions measures for inclusion in state Priority Climate
Action Plan (PCAP) Submission.
• Organize, recruit, and help lead stakeholder events on the Priority Climate
Action Plan and Implementation Grant proposal.
• Complete research, analysis, and write-up of GHG reduction
measures prioritized by the State for inclusion in PCAP submission.
• Conduct Program Design for selected
initiatives for inclusion in state CPRG Implementation Grant proposal.
• Compile CPRG Implementation Grant
proposal and supporting documents for submission by State.
This Emergency Purchase has an expected start date of 02/22/2024 through 05/21/2024 with an Original
Estimated Cost of $100,000.00, using Federal Funds.
Signed By: Jake Poeschel, Chief Financial Officer
Vendor: The Accelerate Group Notary Date: 2/22/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 24 3
Federal $100,000.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
55 Environmental Protection Agency File Date: 2/22/2024
Original Filing – 2/22/2024: FY24, Qtr 3, Item# 55
IEPA requires the expertise of consulting firms to assist in writing a Priority Climate Action Plan by the March
1, 2024 deadline and subsequently will need assistance in writing the CPRG Implementation Grant Submission
by the April 1, 2024 deadline.
Absolute Angels Consulting, LLC has the skills and experiences necessary for this work. They have
experience specializing in steering the renewable energy, cleantech, and infrastructure sectors towards
sustainable practices. Absolute Angels Consulting, LLC has experience collaborates with a diverse array of
stakeholders—including utilities, non-profits, technology firms, and policymakers—to shape cleantech policy at
both state and federal levels while also helping clients respond to funding opportunities across various
competitive grant programs. Given our tight timeline for the CPRG plan to be submitted, IEPA is enlisting
services from two vendors who will need to work together. Absolute Angels Consulting, LLC has previously
worked with our other vendor, The Accelerate Group, which will ensure a smooth process across vendors for
developing our plan submission.
Contracting with Absolute Angels Consulting, LLC will better position IEPA for success with the Climate
Pollution Reduction Grant application and process.
• Assist IEPA in preparation and timely submission of one or more Climate Pollution Reduction Grants (CPRG)
Implementation Grants either for the State of IL only or as part of one or more national/regional applications.
The Priority Climate Action Plan Submission is due March 1, 2024, and the CPRG Implementation Grant
Submission is due April 1, 2024.
• Review of any and all work IEPA has completed related to the CPRG including
Phase 1 planning and Phase 2 implementation
• If necessary, organize and support IEPA in stakeholder workshops
around CPRG submissions
• Support in writing of grant submission and assembly of project budgets
• Other
support as required/requested by the IEPA to submit the most competitive CPRG application(s) feasible for
maximum benefit for the people of Illinois.
This Emergency Purchase has an expected start date of 02/22/2024 through 05/21/2024 with an Original
Estimated Cost of $50,050.00, using Federal Funds.
Signed By: Jake Poeschel, Chief Financial Officer
Vendor: Absolute Angels Consulting Notary Date: 2/22/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 24 3
Federal $50,050.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
56 Environmental Protection Agency File Date: 2/16/2024
Original Filing – 2/16/2024: FY24, Qtr 3, Item# 56
Agency is experiencing a vehicle shortage. Vehicles are need to conduct off-site inspections of the environment
to ensure the health
and safety of residents. These specific vehicles were chosen due to the Bureau of Water's
requirements. Field staff often travel in large
groups, so we need larger passenger capacity. The vehicles must
also be equipped to travel on various types of terrain throughout the
State while also sometimes towing trailers
or boats. Due to the current vehicle market, these were the only current options found that
meet our needs.
These vehicles will be used by Surface Water staff to conduct field and site visits for the Lake Monitoring
Program,
Harmful Alge Bloom program, Intensive Basin Studies and Water Monitoring Network. Vendor is
local and has the supplies to meet IEPA's demands. This also reduces transportation costs.
3 new vehicles from Landmark Ford. 3 Ford Transit 250 Cargo Vans.
This Emergency Purchase has an expected start date of 02/16/2024 through 03/29/2024 with an Original
Estimated Cost of $155,085.00.
Signed By: Andrew Shackelford, APO
Vendor: Landmark Ford Notary Date: 2/16/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $155,085.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
57 State Fire Marshal File Date: 3/6/2024
Original Filing – 3/6/2024: FY24, Qtr 3, Item# 57
Sutton Ford holds the master contract for SUVs. It was determined Sutton had a hybrid vehicle, which is the
preferred vehicle type. However, this vehicle is the most expensive option and includes with unnecessary
upgraded options. OSFM contacted 3 additional dealers. OSFM procurement has identified One (1) Ford
Explorer available at Morrow Brothers Ford that would meet the need and moved quickly to secure it. This
vehicle not only meets our requirements but will save OSFM over $13,000 than choosing the master contract
vendor.
There are one (1) Ford Explorer currently on the Vendor's lot.
A search of BEP database yielded zero BEP vendors for vehicles under NIGP Code 071-80. There is no
opportunity to include Business Enterprise Program contractors on this purchase. The current Master Contract
did not contain a BEP subcontracting goal requirement nor are there any BEP vendors registered under NIGP
Code 071-80.
This Emergency Purchase has an expected start date of 03/06/24 through 06/03/2024 with an Original
Estimated Cost of $48,788.00.
Signed By: Clint Everetts, Fiscal Division Manager
Vendor: Morrow Brothers Ford Notary Date: 3/6/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $48,788.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
58 Southern Illinois University E File Date: 2/23/2024
Original Filing – 2/23/2024: FY24, Qtr 3, Item# 58
LOW BIDDER from among three resellers of this manufacturer. This is a manufacturer build to suit product.
2000 AMP 480/277 VOLT SWITCHGEAR AND 480V/277 VOLT PANELBOARDS AND 120/208 VOLT
PANELBOARDS
This Emergency Purchase has an expected start date of 03/11/2024 through04/30/2024 with an Original
Estimated Cost of $328,990.00.
Signed By: Matt Brown, Dir. Of Purchases
Vendor: Butler Supply Notary Date: 2/23/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $328,990.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
59 Natural Resources, Department of File Date: 3/11/2024
Original Filing – 3/11/2024: FY24, Qtr 3, Item# 59
Due to unusually cold weather,sprinkler pipes at the Department of Natural Resources’World Recreational &
Shooting Complex (WRSC), froze and burst causing extensive damage to the sprinkler system.The extent of the
damage is unknown the system control panel simultaneously failed.Without a replacement control panel,the
extent of the frozen pipe damage can not be determined (as the water valve to the fire control system has been
turned off and the system can not be pressurized to help with an investigation).WRSC have already procured the
replacement control panel (not part of this emergency purchase) but there are industry standard long lead times
on control panels (this is universal for all manufacturers due to COVID-19-related delays,demand,and backlog
of orders).
This procurement meets all four (4) criteria regarding emergency procurements.The failed sprinkler system is a
threat to public health and safety;without a properly functioning sprinkler system,the Public utilizing the popular
site are at risk.Furthermore,significant amounts of firearm ammunition is stored at the site,there is a popular
restaurant on-site,and the site is host to several internationalscale shooting events (and is utilized for smaller
events throughout the year).Immediate expenditure is required to ensure that the
Public is not at risk (Illinois Procurement Code - 30 ILCS 500/20-30 Criteria A). While a fire would cause
catastrophic damage and loss to the State,the WRSC could also be closed due to lack of Occupancy by the Fire
Marshall (without a functional fire suppression system,the site could be closed). Closure of the WRSC would
affect multiple Concession Agreements and the Concessionaires,if unable to operate,
may withdraw from the Agreements. Immediate expenditure is necessary for repairs to the State property in
order to protect against further loss or damage both from loss of or damage to State properties but also risk
collection of substantial State revenues associated from breached Agreements (Illinois Procurement Code - 30
ILCS 500/20-30 Criteria B &C).Lastly,critical state records are stored at the
site;immediate expenditure is required to ensure integrity of State records (Illinois Procurement Code- 30 ILCS
500/20-30 Criteria D).
The site currently does not have an active fire suppression system due to the failed sprinkler pipes.Once the
control panel is installed, the Agency will proceed with Kane Fire Protection (Kane) to pressure test the
system,identify failed pipes, repair or replacethe failed pipes,and ensure that pipes are insulated (or otherwise
protected) from future freeze events.Kane has experience with the WRSC, additional experience at other State
properties in DNR Region #5,is located in close proximity to the project site,and can most swiftly mobilize to
resolve the Emergency Criteria.Kane is registered in Bid Buy.
The Agency will be requiring the following tasks associated with this emergency procurement:
- Investigation of failed sprinkler pipes (including pressure testing and physical inspection)
- Repairs & Replacement of failed sprinkler pipes at Ammunition Building,Vendor Mall, Vendor Barns,and Main
Event Building.
- Installation of protection in breezeways and locations where failed pipes are repaired / replaced to prevent
future failures due to freezing weather.
There are two Contractor/Vendor commodity areas of expertise for this project-the first for the fire suppression
system control panel that has failed (34-016) and the second for the fire sprinkler systems that have failed (93-
633). A search of the Illinois Procurement Gateway for BEP firms by these NIGP Code show that no BEP firms
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
were within 100 miles of subject site (near Sparta,IL);the closest BEP
firm for the two NIGP codes was Commercial Electric,inc.out of MattoonIL (153 miles from the World
Shooting & Recreation Complex). Given the Emergency Criteria and risks associated with long response
times,the Agency selected Kane Fire Protection (V00003599) out of Alton,IL;while this firm does not meet BEP
requirements,proximity to the project site,familiarity with the World Shooting & Recreation Complex, and
experience with other State systems in the area,were deemed to be critical factors in cotractor selection.
This Emergency Purchase has an expected start date of 03/5/2024 through 05/30/2024 with an Original
Estimated Cost of $100,000.00.
Signed By: Dale Brockamp, Field Operations
Vendor: Kane Fire Protection Notary Date: 3/11/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
60 Education, State Board of File Date: 3/14/2024
Original Filing – 3/14/2024: FY24, Qtr 3, Item# 60
Lanter Distributing, LLC has been providing these services for the Illinois State Board of Education via a
contract. The vendor has the knowledge and expertise to provide these services. ISBE has released multiple
Invitations for Bids for these services in prior years and Lanter Distributing has been the only responding bidder.
The vendor will efficiently receive; warehouse; and deliver USDA Foods, including dry, cooler, and frozen
foods. The intended recipients are approved public and private nonprofit schools, correctional facilities,
emergency disaster-relief agencies, summer food services programs, and other such entities as may be
approved.
ISBE is not seeking a BEP goal on this solicitation. This contract will be paid 100% with federal funding. ISBE
searched the State of Illinois Commission on Equity and Inclusion website to find registered BEP vendors under
the appropriate NIGP codes. There are only 2 registered BEP certified vendors. Both registered vendors are not
located within the state of Illinois.
This Emergency Purchase has an expected start date of 03/12/2024 through 06/09/2024 with an Original
Estimated Cost of $1,100,000.00.
Signed By: Jason Perry, Director
Vendor: Lanter Distributing LLC Notary Date: 3/14/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 24 3
Federal $1,100,000.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
61 Corrections, Department of File Date: 3/15/2024
Original Filing – 3/15/2024: FY24, Qtr 3, Item# 61
The Vendor is able to provide needed commissary items to the Illinois Department of Corrections.
The Vendor will provide approved commissary items that will allow for the continued sales of food, clothing,
health/beauty, sundries and electronics to individuals in custody.
The amount of this expenditure is 6,000,000. This is a zero dollar contract, the State does not fund the
expenses.
This Emergency Purchase has an expected start date of 03/15/2024 through 05/24/2024 with an Original
Estimated Cost of $6,000,000.00. That is not a State or Federal funded expense.
Signed By: Jacenta Wilson, APO
Vendor: E-Ford Commissary Inc Notary Date: 3/15/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
62 University of Illinois Urbana-Champaign File Date: 3/14/2024
Original Filing – 3/14/2024: FY24, Qtr 3, Item# 62
Apache Janitorial Services is currently providing temporary EVS/hospital-grade cleaning, housekeeping, and
COVID-19 disinfection services at the UI Hospital (Building 949). UI Health currently has a Emergency
Purchase extension that is expiring 3/26/2024. We need Apache to continue providing twenty (20) employees
and one (1) supervisor for a 90-day period. We are currently in contract negotiations for a more permanent
solution via a cooperative procurement (849IDM).
Apache Service and Supply Company will provide temporary EVS/hospital-grade cleaning, housekeeping, and
COVID-19 disinfection services at the UI Hospital (Building 949). Vendor will provide all labor and required
equipment to complete the work. The purpose of this emergency janitorial purchase request is to make sure UI
Health is clean for patients, visitors and guests in our public spaces.
This Emergency Purchase has an expected start date of 03/27/2024 through 06/24/2024 with an Original
Estimated Cost of $900,000.00, using Institution Funds.
Signed By: Aaron Rosenthal, Senior Associate Director
Vendor: Apache Service And Supply Co. Notary Date: 3/14/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $900,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
63 Healthcare and Family Services File Date: 3/19/2024
Original Filing –3/19/2024: FY24, Qtr 3, Item# 63
Using both Federal & State Funds
HFS relies on the annual revenue of $2.4 billion (approximately $200 million per month) generated by the Drug
Rebate program through collected rebates, which is crucial to funding many of the State's Medicaid programs.
The Agency requires a vendor to provide claims reimbursement to receive payment for the appropriate state and
federal rebate amounts. This process ensures that customers can access all necessary life-saving medications,
maintenance medications, over-the-counter drugs, and vaccines. To meet these requirements, HFS needs a
Pharmacy Benefit Management System (PBMS) to process and adjudicate pharmacy claims, complying with
Federal Regulations, Illinois Statutes, associated Illinois Administrative Rules, and policies set by State and
Federal Governments. Pharmacies also rely on this PBMS to submit pharmacy claims for payment. The PBMS
facilitates prior authorizations, which are essential for the health and safety of approximately 3.9 million Illinois
Medicaid customers. The PBMS enables the management of a Preferred Drug List (PDL), which would not be
enforceable without a functional PBMS to monitor and edit claims. The current system interfaces with the
provider enrollment system, eligibility systems, and the legacy MMIS system. Additionally, technical services
are necessary during the contract to allow for programmatic changes/additions which may arise during the
contract period and to ensure a smooth transition of data to a newly awarded Vendor.
The absence of a PBMS /Vendor would result in a catastrophic failure of HFS' ability to process and
adjudicate pharmacy claims. This would have dire consequences for over 3.9 million Illinois Medicaid
customers, as they would be unable to access essential medications, maintenance drugs, over-the-counter
medicines, or vaccines, putting their health, life and safety at significant risk. Furthermore, pharmacies would be
unable to submit pharmacy claims for payment. The impact on life and health, combined with the long-term
ramifications of a failed PBMS, cannot be underestimated. The State of Illinois Medicaid program primarily
serves the most vulnerable citizens of the state, and depriving them of access to healthcare could lead to severe
illnesses, injuries, and even fatalities. The absence of a functional PBMS not only endangers the Pharmacy
program and its beneficiaries but also directly impacts the funding of various other programs within HFS. The
Drug Rebate program alone generates over $2.4 billion ($200 million monthly) in revenue, which plays a crucial
role in funding the state's Medicaid programs. Additionally, there is a need for transition services to migrate
historical data from the current system to the new one and to facilitate the closure of the existing contract.
Support services with the current file formats will be essential to bridge the gap between the current contract
and the contract with the newly procured vendor.
This Emergency Purchase has an expected start date of 03/17/2024 through 06/15/2024 with an Original
Estimated Cost of $1,512,162.00, using both Federal & State Funds.
Signed By: Devin McQuillan, APO
Vendor: Change Healthcare Pharmacy Solutions Notary Date: 3/19/2024
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,512,162.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
34 Innovation & Technology, Department of File Date: 3/13/2024
Final Cost Statement
Latest Filing – 03/13/2024: FY24, Qtr 3, Item# 34
An Actual Total Cost of FY24, Qtr 3, Item # 34 is $127,075.11 was reported in the same filing quarter.
Original Filing – 2/14/2024: FY24, Qtr 3, Item# 46
This vendor is already set up to receive the Emergency Alerts from JULIE/ DIGGER (Chicago) on behalf of the
State and has all necessary documentation to prevent a lapse in service as they have been the incumbent for the
last 10 years. A lapse wasn't acceptable as the state needs to have 24 hour a day, 365 days a year service. If the
state had to on board a new vendor it would create a lapse in this need.
The agency needs to have a fiber locating vendor that receives notices directly from JULIE and DIGGER for
items the effect DoIT fiber. Vendor screens all notices and provides location services in the alloted time frame.
Vendor will keep logs of all dispatch notifications defined by JULIE/DIGGER. Vendor will mark located utilities
per the Excavator Handbook issues by JULIE.
This Emergency Purchase has an expected start date of 11/17/2023 through 02/14/2024 with an Original
Estimated Cost of $150,000.00.
Signed By: Matthew Lehman, APO
Vendor: Adesta LLC Notary Date: 2/14/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $150,000.00 $127,075.11 $127,075.11 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
64 Northern Illinois University File Date: 1/18/2024
Final Cost Statement
Latest Filing – 01/18/2024: FY24, Qtr 3, Item# 64
An Actual Total Cost of FY24, Qtr 3, Item # 64 is $108,437.10 was reported in the same filing quarter.
Original Filing – 12/19/2023: FY24, Qtr 3, Item# 1
Used Local University Funds
Due to the auto workers strike the window to order new model year 2024 vehicles was closed. The next
ordering window for Model year 2025 was not firmly determined but expected to be late in the first quarter of
2024 with production lead times extending into months after the purchase. Due to budgetary issues the
University is not able to purchase the vehicles outright but has available funds to finance a lease option. A state
contract is active with Sutton Brothers, a BEP vendor, and when contacted they advised they had no vehicles
available and not accepting any new model year 2024 purchases. Morrow Brothers Ford was also contacted
and they had no vehicles available. Bob Ridings , a Ford dealer, has stock available to meet our needs. As a
result, the University must pursue an emergency quick purchase to secure the available inventory.
Signed By: Antoinette Bridges, Executive Director
Vendor: Bob Riding (Ford Motor Credit Co.) Notary Date: 12/19/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $108,437.10 $108,437.10 $108,437.10 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
65 Capital Development Board File Date: 1/3/2024
Final Cost Statement
Latest Filing – 01/03/2024: FY24, Qtr 3, Item# 65
An Actual Total Cost of $8,971.93 was reported in the same filing quarter.
Original Filing – 09/15/2023: FY24, Qtr 3, Item# 5
The scope of work provides for an assessment of the roof, ventilation issues, and interior damage, to the extent
interior repairs [temp or permanent] should be made to eliminate exposure to potential mold growth, including
recommendations for temporary repairs to the roof and ventilation system, until more permanent repairs can be
implemented. Testing may be required.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this
procurement should not exceed $100,000.00, which is a place-holder prior to the negotiation of a Professional
Services Agreement, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 09/15/2023 through 12/31/2023 with an Original
Estimated Cost of $100,000.00.
Signed By: Amber Evans, Sr. Capital Program Analyst
Vendor: Hurst-Rosche, Inc. Notary Date: 9/15/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $8,971.93 $8,971.93 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
66 Transportation, Department of File Date: 3/11/2024
Second Filing - 03/11/2024: FY24, Qtr 3, Item # 66
An Emergency Purchase Extension was received on March 11, 2024 requesting an extension for dates starting
3/31/2024 to 07/30/2024 at an additional estimated cost of $69,000.00, revising the total estimated cost to
$170,000.00. Reported in the same filing quarter.
Original Filing – 12/21/2023: FY24, Qtr 3, Item# 6
This Vendor is selected for continuity of this safety services and to ensure IDOT employees receive medical
services to meet the occupational health and safety requirements set forth by OSHA standards for respiratory
protection, hearing conservation and medical surveillance for employees who are exposed to known health
hazards in the workplace.
The Vendor shall provide medical services that Illinois Department of Transportation (IDOT) needs to continue
to comply with respiratory protection, hearing conservation and medical surveillance standards.
This Emergency Purchase has an expected start date of 1/1/2024 through 03/31/2024 with an Original
Estimated Cost of $99,000.00.
Signed By: Omolara Erewele, Procurement Section Chief
Vendor: HSHS Medical Group Notary Date: 12/21/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $99,000.00 $170,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
67 Capital Development Board File Date: 3/18/2024
Second Filing –03/18/2024: FY24, Qtr 3, Item # 67
An Emergency Purchase Extension was received on March 18, 2024 requesting an extension for dates starting
03/25/2024 to 05/31/2024 at an additional estimated cost of $35,000.00, revising the total estimated cost to
$200,869.00. in the same filing quarter.
Original Filing – 12/27/2023: FY24, Qtr 3, Item# 8
The scope of work provides for the removal of an existing suspended gypsum board ceiling system, salvaging,
and storing all existing items and devices attached to the ceiling and reinstalling them in a new gypsum board
suspended ceiling system. Additionally,the existing plaster ceiling contains lead paint and must be remediated,
and the plaster ceiling must be re-anchored to existing wood joists above.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, design
documents provided by the Architect/Engineer of record,and quote received by Laverdiere Construction,Inc.
Section 01 29 00 PAYMENT PROCEDURES,will be strictly followed and adhered to. The sum of all items
listed in the Contractor Schedule of Values should equal the contract award amount. Payment amounts will be
approved based on proof of work actually performed and materials actually used. Construction Services
provided under this procurement should not exceed $165,869.00, which is a place-holder prior to entering into a
Construction Contract, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 12/27/2023 through 03/25/2024 with an Original
Estimated Cost of $165,869.00.
Signed By: Chris Miles, Exec II
Vendor: Laverdiere Construction Notary Date: 12/27/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $165,869.00 $200,869.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
68 Transportation, Department of File Date: 3/4/2024
Second Filing - 03/04/2024: FY24, Qtr 3, Item # 68
An Emergency Purchase Extension was received on March 4, 2024 requesting an extension for dates starting
3/31/2024 to 06/30/2024. The extension expenditure is not assessed and will be charged for time only.
Reported in the same filing quarter.
Original Filing – 1/1/2024: FY24, Qtr 3, Item# 10
Janitorial services for the Spoon River and Mackinaw Dells Rest Areas. Services include maintaining a clean,
safe rest area for the traveling public. This shall include building and grounds contained in the area from the
edge of the interstate shoulder to the access control fence and extending longitudinally from the taper of the
entrance ramp to the tamper of the exit ramp. Vendor will routinely clean the buildings, care for the grounds
within the rest area, including mowing, trash and litter pickup, and maintenance of flower beds, shrub beds, and
other planted materials and removal of sticks from the grounds, litter and debris pickup in the parking area and
ramps, along with the placement and cleanup of oil absorbent materials, and snow and ice removal as desired.
The rest area maintenance services will be completed by a State Use vendor.
This Emergency Purchase has an expected start date of 1/1/2024 through 03/30/2024 with an Original
Estimated Cost of $455,000.00.
Signed By: Megan Seitzinger, Bureau Chief
Vendor: F. Patsson, Inc. Notary Date: 1/4/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $455,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
70 Environmental Protection Agency File Date: 3/5/2024
Second Filing - 03/05/2024: FY24, Qtr 3, Item # 70
An Emergency Purchase Extension was received on March 5, 2024 requesting an extension for dates starting
4/1/2024 to 06/30/2024. The extension expenditure is not assessed and will be charged for time only. Reported
in the same filing quarter.
Original Filing – 1/5/2024: FY24, Qtr 3, Item# 15
IEPA has had contract with Heritage Environmental Services, LLC (Heritage) for these services for several
years. The contract expired 12/31/23. IEPA was unable to renew the contract due to Heritage's failure to meet
the BEP goal on the contract. IEPA had tried to competitively procure a new multi-year contract for these
services, but the procurement was unable to be completed in time. Given that Heritage was the incumbent
vendor and IEPA is pursuing a new multi-year contract, it is best to keep continuity of the services at this time.
If IEPA were to switch vendors for this emergency and then potentially switch vendors again at the conclusion
of the competitive procurement, it would cause multiple changes in services for our long term facility partners
and the public taking advantage of these services. It is imperative that the long term hazardous waste collection
program maintains the standard functionality during this stop gap period and eliminate a transition period so that
the program and participation does not decline.
Section 22.16b(d) of the Illinois Environmental Protection Act mandates that IEPA establish household
hazardous waste collections in appropriate places in the State to ensure that said wastes collected are properly
disposed of, and authorizes the IEPA to contract with other parties for that purpose. IEPA currently has five
Intergovernmental Agreements (IGAs) with cities/counties who serve as the long term collection sites for
household hazardous wastes. This emergency contract will ensure that IEPA fulfills the mandate under the
Illinois Environmental Protection Act as well as fulfill our responsibilities in the IGAs with the long term
collection sites.
Heritage will implement various packing, pick-up, disposal, and training services in
connection with IEPA's long-term Household Hazardous Waste (HHW) collection program.
- Vendor will
assist in planning and development of sites for use as long-term HHW collection stations
- Vendor will
provide all necessary materials, supplies, and incidentals for the collection station personnel to properly perform
the
required operations at the collection station.
- Vendor will provide the labor and equipment
necessary to pick-up, transport, store, and dispose of or recycle the collected HHW
- Vendor shall provide
training to the collection station personnel in the proper methods of receiving, segregating, packaging and
preparing for shipment the household hazardous wastes collected.
Under the current circumstances, IEPA needs continuity of services meaning the incumbent vendor is the best
option for the emergency contract. IEPA has strongly encouraged Heritage to utilize BEP subcontractors.
This Emergency Purchase has an expected start date of 01/02/2024 through 03/31/2024 with an Original
Estimated Cost of $500,000.00.
Signed By: Andrew Shackelford, APO
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
Vendor: Hertiage Enviromental Services Notary Date: 1/5/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $500,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
71 Capital Development Board File Date: 3/11/2024
Second Filing - 03/11/2024: FY24, Qtr 3, Item # 71
An Emergency Purchase Extension was received on March 11, 2024 requesting an extension for dates starting
04/09/2024 to 07/31/2024. The extension expenditure is not assessed and will be charged for time only.
Reported in the same filing quarter.
Original Filing – 1/10/2024: FY24, Qtr 3, Item# 22
The scope of work provides for installation of temporary utilities to support temporary kitchen units at the
Northern Reception and Classification Center and Stateville Correctional Center. The contractor, under the A/E
guidance and supervision will provide work that includes electrical services,potable water supplies, sanitary
sewer, LP gas lines, site grading, drainage, gravel, concrete aprons, etc. for the connection of multiple trailers at
each facility. Coordination with the temporary kitchen supplier may be required as the temporary kitchens
consist of multiple semi-trailers for food preparation, dishwashing, food storage, etc.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any
design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,
will be strictly followed and adhered to.The sum of all items listed in the Contractor Schedule of Values should
equal the contract award amount. Payment amounts will be approved based on proof of work actually
performed and materials actually used. Construction services provided under this
procurement should not exceed $500,000.00, which is a place-holder prior entering into a Construction
Contract,without prior authorization from the Capital Development Board in consultation with the Chief
Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction,the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 01/102024 through 04/09/2024 with an Original
Estimated Cost of $500,000.00.
Signed By: Chris Miles, Exec II
Vendor: Block Electric Co. Inc. Notary Date: 1/10/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $500,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
72 Capital Development Board File Date: 3/11/2024
Second Filing - 03/11/2024: FY24, Qtr 3, Item #72
An Emergency Purchase Extension was received on March 11, 2024 requesting an extension for dates starting
04/09/2024 to 09/30/20243. The extension expenditure is not assessed and will be charged for time only.
Reported in the same filing quarter.
Original Filing – 1/10/2024: FY24, Qtr 3, Item# 23
The scope of work provides for the design and construction of temporary utilities to support temporary
kitchens at the Northern Reception and Classification Center and Stateville Correctional Center. I he temporary
kitchens consist ot multiple semi-trailers tor tood preparation, dishwashing,food storage, etc. The A/E will need
to determine appropriate utility tie-ins,design of all utility services,and construction estimates. The work includes
electrical services, potable water supplies, sanitary sewer, LP gas lines, site grading, drainage, gravel, concrete
aprons, etc. for the connection of multiple trailers at each facility. The scope does not include the
removal/disassembly of the site utilities in the future. Although the kitchens are considered temporary,the design
and construction should be sufficient to accommodate 4 years of use to allow for permanent renovations to the
existing kitchens. Coordination with the temporary kitchen
supplier may be required.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
January 2024 Design and Construction Manual. Basic Architectural Services provided under this procurement
should not exceed $100,000.00, which is a place-holder prior to the negotiation of a Professional Services
Agreement, without prior authorization from the Capital Development Board in consultation with the Chief
Procurement Office. Final Actual Costs will be reported upon project completion and project closeout.
In accordance with section 00 21 50 of the Standard Documents for Construction,the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 01/10/2024 through 04/09/2024 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Milhouse Engineering & Construction Notary Date: 1/10/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
73 Military Affairs, Department of File Date: 3/6/2024
Final Cost Statement
Latest Filing – 03/16/2024: FY24, Qtr 3, Item# 73
An Actual Total Cost of FY24, Qtr 3, Item # 73 is $242,026.58 was reported in the same filing quarter.
Original Filing – 1/16/2024: FY24, Qtr 3, Item# 16
Available immediately to assess the situation at the facility. This is crucial to prevent further damage. Vendor is
registered in BidBuy/IPG and has performed similar satisfactory services in the past.
A fire occurred in the Macomb Armory over Thanksgiving weekend. Lithium batteries were on fire and two
rooms were severely burned. Remainder of armory has significant smoke damage and toxic ash remnants.
Services include determination of salvageable vs non salvegeable items, testing of materials, extensive cleaning,
odor treatments, removal of suspended tiles, and hepa vac services.
This Emergency Purchase has an expected start date of 11/30/2023 through 2/27/2024 with an Original
Estimated Cost of $243,000.00, using Federal Funds.
Signed By: Scott Eldridge, Exec I
Vendor: DSI Holdings Corp Notary Date: 12/6/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 24 3
Federal $243,000.00 $242,026.58
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
75 Capital Development Board File Date: 3/7/2024
Second Filing - 03/07/2024: FY24, Qtr 3, Item # 75
An Emergency Purchase Extension was received on March 7, 2024 requesting an extension for dates starting
4/29/2024 to 09/30/2024. The extension expenditure is not assessed and will be charged for time only.
Reported in the same filing quarter.
Original Filing – 1/31/2024: FY24, Qtr 3, Item# 53
The scope of work provides for the complete demolition of Elm Cottage at Alton Mental Health Center.
Demolition necessitates the use of wet methods and an abatement subcontractor will be required for on-site
preparation of dumpsters for use during the demolition process. Utilities will be systematically removed beneath
the building footprint and up to the originating main utility line and capped. Foundations will be removed to 1 ft.
below grade.The site will be regraded to facilitate proper drainage using clean dirt compacted to 90%, and the
area seeded after all demo materials,tools, and equipment have been removed.
Incorporated documents include the March 2009 Standard Documents tor Construction & Supplement and any
design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,
will be strictly followed and adhered to.The sum of all items listed in the Contractor Schedule of Values should
equal the contract award amount. Payment amounts will be approved based on proof of work actually
performed and materials actually used. Construction services provided under this
procurement should not exceed $788,000.00, which is a place-holder prior entering into a Construction
Contract,without prior authorization from the Capital Development Board in consultation with the Chief
Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction,the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 01/31/2024 through 04/29/2024 with an Original
Estimated Cost of $788,000.00.
Signed By: Chris Miles, Exec II
Vendor: Limbaugh Construction Co. Notary Date: 1/31/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $788,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
76 Capital Development Board File Date: 12/8/2023
Fourth Filing - 12/08/2023 FY24, Qtr 3, Item # 76
An Emergency Purchase Extension was received on December 8, 2023 requesting an extension for dates
starting 12/31/2023 to 4/30/2024. The extension expenditure is not assessed and will be charged for time only.
Third Filing - 03/09/2023 FY23, Qtr3, Item #293
An Emergency Purchase Extension was received on March 9, 2023 requesting an extension for dates starting
03/28/2022 to 03/11/2023 at an additional estimated cost of $8,970.00, revising the total estimated cost to
$258,970.00.
Second Filing - 08/17/2021:
An Emergency Purchase Extension was received on August 17, 2021 requesting an extension for dates starting
08/17/2021 to 11/01/2021. The extension expenditure is not assessed and will be charged for time
Original Filing - 05-28-2021, FY21, Qtr4, Item #24:
The vendor will provide services for an evaluation of the existing elevators in the Healthcare Unit and immediate
design services for expedited replacement work to provide reliable code compliant elevators. This Emergency
Purchase has an expected start date of 05-28-2021 through 08-25-2021 with an original estimated cost of
$250,000.00.
Signed By: Chris Miles, Executive II
Vendor: IMEG Corp Notary Date: 5/28/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $250,000.00 $258,970.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
77 Military Affairs, Department of File Date: 6/26/2023
Latest Filing – 06/26/2023: FY24, Qtr 1, Item # 77
The Actual Total Cost of FY24, Qtr 1, Item# 77 is $38,167.00
Original Filing – 4/20/2023: FY23, Qtr 4, Item# 21
Vendor is the only vendor in the area that works on aircraft hangar doors. Several vendors were contacted.
None of them work on hangar doors only garage doors and small roll up type doors.
Labor and materials to replace defect door motor and gear box.
All BEP vendors for this commodity code to make door repairs are in the Chicago area and quick response was
required for security of aircraft.
This Emergency Purchase has an expected start date of 04/20/2023 through 05/31/2023 with an Original
Estimated Cost of $38,000.00 using Federal Funding.
Signed By: Scott Eldridge, Exec 1
Vendor: Christy Foltz Inc. Notary Date: 4/20/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 24 3
Federal $38,000.00 $38,167.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
78 Innovation & Technology, Department of File Date: 11/27/2023
Third Filing – 11/27/2023: FY24, Qtr3, Item # 78
An Emergency Purchase Extension was received on November 27, 2023 requesting an extension for dates
starting 12/11/2023 to 06/11/2024. The extension expenditure is not assessed and will be charged for time only.
Second Filing - 03/03/2023: FY23, Qtr3, Item #72
An Emergency Purchase Extension was received on March 3, 2023 requesting an extension for dates starting
12/10/2022 to 03/09/2023 at an additional estimated cost of $33,000,000.00, revising the total estimated cost to
$36,000,000.00.
Original Filing – 11/30/2022: FY23, Qtr 2, Item# 35
The Department currently has a Sole Source contract with AT&T Corp until 12/09/22. AT&T has developed a
significant infrastructure of services provided to the state and other agencies. The Department currently has
these services with AT&T at a reduced cost. At this time, AT&T is the only known vendor that can provide
this wide array of services statewide without significant down time. Due to significant delays processing a
new SEFS procurement to replace the expiring contract, the Department is forced to pivot and request an
emergency to ensure uninterrupted services continue for thousands of state employees, offices, and schools
around the state. This contract provides roughly 90% of the state network connectivity and is vital to daily
operations for hundreds of agencies and schools. The Department currently has a RFP on the street for a new
10 year contract for these services which closes 12/15. We will not be able to award this contract in time, nor
is there sufficient time for any potential transition to a new provider. This emergency contract will be a JPMC
available for use by all state agencies, other governmental entities, and not-for-profits.
The Department requires services which fulfill the State’s private telecommunications network voice and data
services required to perform our critical mission. The scope of services covered is wide-ranging services
(Transport services, Private Fiber, Internet Egress, Local Voice, Long Distance, Conferencing and Other
Services) which will enable governmental units and qualified not-for-profit agencies to purchase
telecommunications services, some directly from the resulting contract and some through the DoIT, as to be
specified in the resulting contract.
This Emergency Purchase has an expected start date of 12/10/2022 through 03/09/2023 with an Original
Estimated Cost of $3,000,000.00.
Signed By: Van P Austin, APO
Vendor: AT&T Corp Notary Date: 11/30/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $3,000,000.00 $36,000,000.00 $0.00