LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
1 Chicago State University File Date: 12/15/2023
Original Filing – 12/15/2023: FY24, Qtr 3, Item# 1
Using Local Income Funds
Chicago State University's current small purchase contract for food service management expires 12/31/2023.
Love's Leafy Bean LLC is able to provide temporary food services for the University for the estimated budget.
Chicago State University requires engagement with a vendor to provide food service management services for
the campus on an emergency basis from January 1 - March 30, 2024 for approximately 275 students. Because
of the timing of meetings, approval could not be secured from the Chicago State University Board of Trustees
prior to the expiration of the original emergency purchase LLBEFY24 and it could not be extended. A small
purchase was issued to the same vendor for services for the month of December 2023 only. This second
emergency purchase is being advanced to continue services with the start of the new calendar year for an
additional three month period so that a competitive RFP process can be completed to select a vendor.
This Emergency Purchase has an expected start date of 1/1/2024 through 03/30/2024 with an Original
Estimated Cost of $651,500.00, using Local Income Funds.
Signed By: Kent Clapsaddle, Director
Vendor: Love's Leafy Bean LLC Notary Date: 12/15/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $651,500.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
2 State Police, Illinois File Date: 12/20/2023
Original Filing – 12/20/2023: FY24, Qtr 3, Item# 2
Using Federal Funding
Bob Thomas Ford Lincoln has the vehicles at the dealership ready for purchase, meaning that the Illinois State
Police would not have to wait for any build times to obtain the needed vehicles. The vendor will hold the two
vehicles for ISP for 3 weeks with no down payment, so that ISP can complete the quick purchase
procurement. These two vehicles are needed to be the prime movers for the Rook Critical Incident Response
vehicles that the Illinois State Police (ISP) Special Operations Command/State Weapons of Mass Destruction
Team (SOCOM/SWMDT) currently has.
Two (2) 2024 Ford F-550 Chassis 4x4 SD Crew Cab, 203 inch Wheel Base DRW XL
The Illinois State Police was slated to purchase one of the needed vehicles from a local dealership in Illinois, but
the vehicle was sold before the procurement process could be completed. The two vehicles requested to be
purchased are at a lower rate than the one truck that was sold prior to signatures on the contract. The original
purchase of one Ford F-550 with the same specifications and build as the purchase of two was $81,535.00.
The new cost for two (2) trucks is $153,053.50 which is a savings of $10,016.50 buying two vehicles instead
of the original one that was sold during the contracting process.
The existing contract would require extensive build times that would result in the loss of federal funding for this
project. These two vehicles are ready for purchase and price is comparable to pricing on State Contract.
This Emergency Purchase has an expected start date of 12/19/2023 through 03/18/2024 with an Original
Estimated Cost of $153,053.50, using Federal Funding.
Signed By: Richard Welch, APO
Vendor: Bob Thomas Ford Lincoln Notary Date: 12/20/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 24 3
Federal $153,053.50 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
3 Corrections, Department of File Date: 12/27/2023
Original Filing – 12/27/2023: FY24, Qtr 3, Item# 3
The vendors for this type of rental are limited and this is a specialty service.
Aggreko will be providing rental of three (3) boilers for Shawnee CC. They will also be changing out the wire
for the new boilers and updating it up to code.
Shawnee CC looked for Vendor to meet this type of emergency and was only able to find Agrekko in our area.
This Emergency Purchase has an expected start date of 12/23/2023 through 03/22/2024 with an Original
Estimated Cost of $147,935.72.
Signed By: Sandy Robinson II, Purchasing Manager
Vendor: Aggreko Notary Date: 12/27/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $147,935.72 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
4 Transportation, Department of File Date: 12/22/2023
Original Filing – 12/22/2023: FY24, Qtr 3, Item# 4
On the eve of 10/26/23, appropriately 5:00 PM, one of our Tandem dump trucks inside of Bay 1 at our Peoria
West Yard, caught on fire. The fire was extinguished by the Peoria Fire Department approximately an hour later
and there was significant smoke and fire damage to Bay 1, 2 and part of Bay 3, the office areas and significant
smoke damage to the whole facility. We were informed by the Peoria Fire Inspector, because of the variables in
this type of fire put off by the tires on the truck, the smoke contains a certain type of oil and these are
carcinogens, which are cancerous to breath and touch. Because of the carcinogens the Fire Department
condemned the whole facility until it has been cleaned by a professional Fire Restoration Company. Our Peoria
West Yard is the District's largest Yard with 27 permanent employees, plus 25 snow employees, it is responsible
for 804 lane miles including the critical I-74 corridor, and at the time of the fire dangerous weather conditions
were predicted in the near future. IDOT had to make an immediate decision to get the Yard back open and we
needed a Vendor that could start cleaning immediately. SERVPRO was registered in BidBuy, which is why the
vendor was called to quote the services. We contacted the Vendor, they showed up immediately and they were
able to assemble a cleaning staff, get multiple air purifiers and started immediately on the cleaning process. Our
restoration plan was to condemn Bay 1, 2 and 3, and start immediate cleaning of the office space and the six (6)
remaining truck bays to get our Yard up and running as soon as possible. We knew because of the extensive
damage to bays 1,2 and 3 it would need we knew to go through CDB. With the presence of cancerous
carcinogens, this type of restoration cleaning requires wiping down every square inch affected, for the safety of
our employees.
Total fire restoration cleaning services which includes all labor, equipment and materials on an emergency basis.
They Vendor provided multiple air purifiers, removal and disposal of smoke damaged and contaminated
materials, off site restoration of important items and hours of individual removal of wiping cancerous
carcinogens from all the surfaces.
(990-79) BEP Goal setting formula was completed and resulted in 0% goal. There is only 1 registered vendor
BEP vendor that provides these services. Vendors were contacted to quote the emergency service. Servpro was
the first vendor that responded with 12 hours. They were able to schedule immediate cleanup services to
remove the carcinogens from the area of the building where employees work.
This Emergency Purchase has an expected start date of 10/27/2023 through 11/10/2023 with an Original
Estimated Cost of $152,343.25.
Signed By: Megan Seitzinger, Bureau Chief Business Services
Vendor: SERVPRO Notary Date: 12/22/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $152,343.25 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
5 Transportation, Department of File Date: 1/3/2024
Original Filing – 1/03/2024: FY24, Qtr 3, Item# 5
The current emergency contract (P-58687) with the vendor ended 12/30/23. IDOT posted an IFB under B-
37739 which opened 7/28/23. The bid is still under administrative review. It was expected award would be
made by the end of the emergency extension. An additional 90 day emergency term is needed to continue parts
supply during winter operations season. This emergency will be terminated upon award and execution of a new
auto parts contract. The vendor was selected because they have the ability to provide these parts in a 2-hour
turnaround time.
IDOT D1 is needs to establish an emergency contract for the supply of items not available on existing master
contracts for the duration of this winter season. It is also the intent of this emergency to supply products that
are available on existing master contracts but cannot be supplied in emergency situations. This contract will
allow for a 2-hour response time and 24-hour delivery of parts. This is a vital supply contract for immediate
repairs during the winter season.
This Emergency Purchase has an expected start date of 12/31/2023 through 03/29/2024 with an Original
Estimated Cost of $2,000,000.00.
Signed By: Omolara Erewele, APO
Vendor: Genuine Parts Co. Notary Date: 1/3/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $2,000,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
6 Governors State University File Date: 1/5/2024
Original Filing – 1/5/2024: FY24, Qtr 3, Item# 6
This vendor is able to obtain the replacement part and complete the installation timely.
This emergency purchase is for boiler replacement.This incudes demolition and removal of existing boiler.It also
includes furnishing and installation of (2) replacement condensing boilers to match existing specifications. We
have thirteen (13) boilers for the Campus,.
Two (2) of these are condensing boilers,both are leaking sectionals.These must be replaced.
This Emergency Purchase has an expected start date of 02/29/2024 through 05/28/2024 with an Original
Estimated Cost of $130,000.00.
Signed By: Lannie Brown-Simon, Interim Asst. VP Procurement
Vendor: McCauley Mechanical Construction Notary Date: 1/5/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $130,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
7 State Fire Marshal File Date: 1/5/2024
Original Filing – 1/5/2024: FY24, Qtr 3, Item# 7
OSFM placed an order for MY23 Truck for this fiscal year and the order was not filled by the dealer due to
manufacturing constraints.
OSFM procurement has identified One (1) F150 available locally at Landmark
Ford that would meet the need and moved quickly to secure it.
There are one (1) F150 truck currently on the Vendor's lot.
A search of BEP database yielded 2 BEP vendors for vehicles under NIGP Code 071-40. Only one vendor sold
trucks and they did not have any available for on the spot purchase.
This Emergency Purchase has an expected start date of 01/05/2024 through 04/03/2024 with an Original
Estimated Cost of $60,000.00.
Signed By: Crystal Blakeman, APO
Vendor: Landmark Ford Notary Date: 1/5/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $60,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
8 Environmental Protection Agency File Date: 1/8/2024
Original Filing – 1/8/2024: FY24, Qtr 3, Item# 8
Illinois Environmental Protection Agency (IEPA) Office of Emergency Response (OER) manages a coordinated
statewide 24-hour Agency environmental response program for incidents involving the release of oil, hazardous
materials, and other contaminants. OER serves as a primary liaison to the State Emergency Operations Center.
OER staff are trained, experienced, and equipped to respond to emergency situations. Their two priorities are to
1) communicate with responsible parties, first responders, local governments, and the public about releases and
associated concerns to ensure proper mitigation and cleanup, and 2) coordinate with federal, state and local
partners in planning for and responding to large spills and disasters. OER on-scene coordinators are located in
Des Plaines, Springfield, and Collinsville and are responsible for statewide coverage. This means they travel
frequently over long distances and in offroad conditions to reach incident locations. They also carry a significant
amount of monitoring equipment and field gear, such as absorbent pads and booms for oil spill response.
IEPA has tried to purchase this vehicle through multiple avenues. First, we did a release off of the master
contract in fiscal year 2021. This release was disapproved because while the vehicle was available, it was a
police interceptor. Once we received the disapproval, we did a release off master with Morrow Brothers in
fiscal year 2022 (December 2021) for two F-150s. CMS notified the Agency that we would be unable to order
and to place a model year 2023 orders. Due to timing and growing age of vehicles we placed an order in
December 2022 for three F-150s from the master contract with Morrow Brothers.
As of March 2023, Morrow Brothers states they have our order, however Morrow Brothers nor Ford will
guarantee that our order is built. There is no timeline commitment and no promises made to the IEPA that our
order will come through.
These vehicles are critical pieces to the Office of Emergency Response, therefore we have no choice but to
move forward looking for a vehicle option that meets our needs.
IEPA is pursuing a purchase with Jansen Chevrolet who currently has a 2024 Chevrolet Tahoe on their lot
that meet all of our needs. Jansen Chevrolet is already in the State of Illinois BidBuy system, so this ensures us
that they are aware of the state's terms and we should not run into issues with them.
Due to the COVID-19 pandemic and other factors, including supply chain shortages, obtaining vehicles is
incredibly difficult for the State. While there are vehicles on Joint Purchase Master Contract (JPMC), the
contracted vendors are at the mercy of the auto manufacturers who are having difficulties in obtaining the parts
and other materials to build the vehicles. The only contracted vendor who can meet our needs (Morrow
Brothers Ford) cannot guarantee our order which we have placed each fiscal year for the last three. Section 20-
30(d) of the Illinois Procurement Code and the CPO-GS Administrative Rules [44 Ill. Adm. Code 1.2030(c)]
provide that the use of the Emergency method of source selection may be used to make a "quick purchase" in
situations when "items are available on the spot market or at discounted prices for a limited time so that good
business judgment mandates a "quick purchase" immediately to take advantage of the availability and price".
The emergency spot market method of procurement was chosen over a competitive solicitation because of the
amount of time a competitive selection could take and given the current market environment, vehicle dealerships
are unlikely to hold a vehicle on their lots without a guarantee of award.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
1 - 2024 Chevrolet Tahoe
This Emergency Purchase has an expected start date of 01/08/2024 through 02/29/2024 with an Original
Estimated Cost of $72,467.00.
Signed By: Andrew Shackelford, APO
Vendor: Jansen Chevrolet Notary Date: 1/8/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $72,467.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
9 Innovation & Technology, Department of File Date: 1/8/2024
Original Filing – 1/8/2024: FY24, Qtr 3, Item# 9
Kyndryl, Inc Hosting Services hosting IBM Z workloads on Kyndryl's secure, multi-tenant infrastructure,
maintaining the resiliency, exceptional security, and high availability you expect from your mainframe. Kyndryl
was chosen based upon the existing relationship with IBM - Kyndryl and their ability to accomplish the rehost
with minimal risk to the Illinois State Police primary business function to protect the public. Agency used
Gartner's Magic Quadrant research on as infrastructure as a serivce to determine which vendor's could
complete the entire scope of work. The Magic Quadrants are based on market segmentation, ability to execute,
completeness of services, graphic representation, and strengths and weaknesses. There were only two vendors
identified the could perform the scope with Kyndryl being ranked as the best option.
Kyndryl Hosted Mainframe Services
• Kyndryl Hosting Primary Site: Omaha, NE
• Kyndryl Hosting
Secondary Site: Chicago, IL
• Client retains application and operational support.
• Kyndryl will operate,
maintain, and support the Base Components, connected devices, IBM MLC Software and disaster recovery
services
• Migration assistance via data replication from client storage system to FNTS storage system
utilizing IBM TDMF Software. Kyndryl will continue to use virtual tape in steady state.
• A site-to-site VPN
is included for connectivity to client’s primary site/network, subject to availability of client’s internet bandwidth.
•
Solution sizing is for estimated capacities based on information provided by Customer. Further Due
Diligence will be required to “right-size”. If additional resources are required, client may contract for those
additional resources.
• request that the Disaster Recovery LPAR be activated. The LPARs on the Primary
Server will no longer be activated.
• Additional Security Requirements - An encrypted VPN (Virtual Private
Network) connection between Customer and Kyndryl (where provided by Kyndryl as Base Component) shall be
maintained by Kyndryl for system access during the host migration. All Content stored in the Mainframe
Hosting Environment shall be treated as confidential and Kyndryl will perform its Services in accordance with
CSA and this SOW in order to protect Content from unauthorized access and/or distribution.
• All Content
stored in the Mainframe Hosting Environment shall remain in the United States.
• Service level Hosting
Availability is 99.9% availability from unplanned outages.
Migration from the customer data center to the
Kyndryl Hosting Primary Site
• Migration of the Customer mainframe environment will be accomplished via
DASD data replication from Client to Kyndryl. Kyndryl will work with Customer to install temporary IBM
Global Mirror license (at no cost to the Customer) on Customer DASD to facilitate DASD Global Mirror
replication from Customer DASD to target DASD system at the hosting facility.
• Migration of the
Customer mainframe tape environment will also be accomplished via virtual tape data replication using a virtual
tape system (VTS) from Client to Kyndryl. Kyndryl will work with the Customer to replicate the backend Dell
Data Domain utilizing the Dell/EMC proprietary data replication tool.
• Kyndryl will assist with physical tape
to virtual tape conversion.
This Emergency Purchase has an expected start date of 01/08/2024 through 04/06/2024 with an Original
Estimated Cost of $131,334.88.
Signed By: Van P Austin, APO
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
Vendor: Kyndryl, Inc. Hosting Services Notary Date: 1/8/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $131,334.88 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
10 Natural Resources, Department of File Date: 1/9/2024
Original Filing – 1/9/2024: FY24, Qtr 3, Item# 10
The Agency seeks to proceed with an Emergency project and seeks to select T&J Plumbing, Inc -- Vendor ID
V00001255 (T&J) serving the Greater Chicagoland Area. T&J is a Small Business Set-Aside and has registered
in the State’s Bid Buy system. T&J is intimately familiar with the existing system, has worked at the North Point
Marina for over twenty years, and is currently mobilized to the site (for other projects). The lead time for lift
station repairs was proposed, initially, to be swift but, due to COVID-19-related manufacturing constraints, will
be weeks longer than anticipated. The delayed pumps are currently on-site and installed (but unable to function
due to the recently discovered leaks). Given the Emergency Criteria on this project, the Agency has identified
T&J as best suited to expeditiously replace the failed lift station systems and associated failed piping work.
The Agency would like to move forward with the proposed repairs to the lift station system (includes 2 failed
pumps and controls) as well as the failed piping discovered during repairs. The original lift station system repairs
include labor and materials associated with removing and installing the existing duplex pump system, control
panel, four (4) mechanical switches, two (2) uni-checks, rail systems (for floats), rail guide, cables and lifting
chockers, new check valves, and electrical work (not associated with a systemic electrical upgrade already
completed) but including wiring between the generator and control cabinet, new outdoor rated disconnect,
transfer switch, and wiring to the pump controls. Existing piping was anticipated to remain but was it was
discovered during construction that this pipe was leaking (specifically at a 4” elbow in the 2nd Pit). A video of
the leaking pipe can be provided upon request. The piping was old and rusted and replacement of the entire
piping system is proposed (rather than patching and anticipating an immediate failure elsewhere in the piping
system).
This Emergency Purchase has an expected start date of 01/17/2024 through 01/31/2024 with an Original
Estimated Cost of $24,295.00.
Signed By: Erick Huck, Division Manager
Vendor: T & J Plumbing Notary Date: 1/9/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $24,295.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
11 Central Management Services, Department of File Date: 1/9/2024
Original Filing – 1/9/2024: FY24, Qtr 3, Item# 11
Qualified and experienced professional firm to implement and maintain a comprehensive branding, marketing,
recruitment, advertising, media buying, and public relations services in a unified and efficient manner. This
initiative is meant to provide critical State positions (medical and safety) with qualified employees in order to
maintain the highest level of care and safety in facilities throughout the State. The struggle to hire and retain
qualified medical and support staff for care facilities throughout the State has led to the serious disruption in
providing a safe environment for both tax payers and State staff. This contract is meant to provide a solution to
the ongoing hiring crisis.
This Emergency Purchase has an expected start date of 01/16/2024 through 04/15/2024 with an Original
Estimated Cost of $1,200,000.00.
Signed By: David Thomas, APO
Vendor: TimeZoneOne, Inc. Notary Date: 1/9/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,200,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
12 Central Management Services, Department of File Date: 1/10/2024
Original Filing – 1/10/2024: FY24, Qtr 3, Item# 12
The vendor was chosen due to familiarity and proximity to the location and the availability of immediate
employees to fulfill the need.
Estimated cost of 3 temporary engineers to work 8 hours shifts at the MABB building in Chicago due to staffing
shortages. The current staff must monitor the building 24 hours a day, 7 days a week and due to need, they
can take no time off. If unforseen circumstances were to happen this would mean the remaining staff would be
forced to work 12-24 hour shifts which is not sustainable. This would also create an unsafe environment
regarding Life Safety and Fire Code Compliance issues.
This Emergency Purchase has an expected start date of 01/10/2024 through 04/09/2024 with an Original
Estimated Cost of $155,318.40.
Signed By: Martha Blackwell, Facilities Portfolio Manager
Vendor: The Stone Group Notary Date: 1/10/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $155,318.40 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
13 Transportation, Department of File Date: 1/10/2024
Original Filing – 1/10/2024: FY24, Qtr 3, Item# 13
Fuel is urgently required for our daily winter weather operations to maintain the fleet essential for public safety.
As the CMS master contracts do not cover our specific fuel needs, immediate vendor engagement is necessary.
The Illinois Department of Transportation (IDOT) seeks emergency several contracts to secure a continuous
fuel supply until a long-term agreement is established. This ensures the ongoing functionality of our fleet during
winter conditions, protecting the public.
This Emergency Purchase has an expected start date of 01/10/2024 through 04/08/2024 with an Original
Estimated Cost of $144,000.00.
Signed By: Omolara Erewele, APO
Vendor: Illini FS Notary Date: 1/10/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $144,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
14 Transportation, Department of File Date: 1/10/2024
Original Filing – 1/10/2024: FY24, Qtr 3, Item# 14
Fuel is urgently required for our daily winter weather operations to maintain the fleet essential for public safety.
As the CMS master contracts do not cover our specific fuel needs, immediate vendor engagement is necessary.
The Illinois Department of Transportation (IDOT) seeks emergency several contracts to secure a continuous
fuel supply until a long-term agreement is established. This ensures the ongoing functionality of our fleet during
winter conditions, protecting the public.
This Emergency Purchase has an expected start date of 01/10/2024 through 04/08/2024 with an Original
Estimated Cost of $127,200.00.
Signed By: Omolare Erewele, APO
Vendor: Hertiage FS Notary Date: 1/10/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $127,200.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
15 Transportation, Department of File Date: 1/10/2024
Original Filing – 1/10/2024: FY24, Qtr 3, Item# 15
The vendor is able to provide the fuel needed in a remote location that no vendor has bid on in the previous 3
CMS solicitations. (Scott Storage)
Fuel is urgently required for our daily winter weather operations to maintain the fleet essential for public safety.
As the CMS master contracts do not cover our specific fuel needs, immediate vendor engagement is necessary.
The Illinois Department of Transportation (IDOT) seeks emergency several contracts to secure a continuous
fuel supply until a long-term agreement is established. This ensures the ongoing functionality of our fleet during
winter conditions, protecting the public.
This Emergency Purchase has an expected start date of 01/10/2024 through 04/08/2024 with an Original
Estimated Cost of $40,000.00.
Signed By: Omolara Erewele, APO
Vendor: Christian Co. Farmers Supply Co. Notary Date: 1/10/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $40,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
16 Transportation, Department of File Date: 1/10/2024
Original Filing – 1/10/2024: FY24, Qtr 3, Item# 16
The vendor is able to provide the fuel needed in a remote location that no vendor has bid on in the previous 3
CMS solicitations.
Fuel is urgently required for our daily winter weather operations to maintain the fleet essential for public safety.
As the CMS master contracts do not cover our specific fuel needs, immediate vendor engagement is necessary.
The Illinois Department of Transportation (IDOT) seeks emergency several contracts to secure a continuous
fuel supply until a long-term agreement is established. This ensures the ongoing functionality of our fleet during
winter conditions, protecting the public.
This Emergency Purchase has an expected start date of 01/10/2024 through 04/08/2024 with an Original
Estimated Cost of $27,000.00.
Signed By: Omolara Erewele, APO
Vendor: Conserv FS Notary Date: 1/10/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $27,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
17 Transportation, Department of File Date: 1/10/2024
Original Filing – 1/10/2024: FY24, Qtr 3, Item# 17
The vendor is able to provide the fuel needed in a remote location that no vendor has bid on in the previous 3
CMS solicitations. (Scott Storage)
Fuel is urgently required for our daily winter weather operations to maintain the fleet essential for public safety.
As the CMS master contracts do not cover our specific fuel needs, immediate vendor engagement is necessary.
The Illinois Department of Transportation (IDOT) seeks emergency several contracts to secure a continuous
fuel supply until a long-term agreement is established. This ensures the ongoing functionality of our fleet during
winter conditions, protecting the public.
This Emergency Purchase has an expected start date of 01/10/2024 through 04/08/2024 with an Original
Estimated Cost of $50,400.00.
Signed By: Omolara Erewele, APO
Vendor: South Central FS Notary Date: 1/10/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,400.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
18 Transportation, Department of File Date: 1/10/2024
Original Filing – 1/10/2024: FY24, Qtr 3, Item# 18
The vendor is able to provide the fuel needed in a remote location that no vendor has bid on in the previous 3
CMS solicitations. (Monticello)
Fuel is urgently required for our daily winter weather operations to maintain the fleet essential for public safety.
As the CMS master contracts do not cover our specific fuel needs, immediate vendor engagement is necessary.
The Illinois Department of Transportation (IDOT) seeks emergency several contracts to secure a continuous
fuel supply until a long-term agreement is established. This ensures the ongoing functionality of our fleet during
winter conditions, protecting the public.
This Emergency Purchase has an expected start date of 01/10/2024 through04/08/2024 with an Original
Estimated Cost of $72,000.00.
Signed By: Omolara Erewele, APO
Vendor: Piatt County Services Notary Date: 1/10/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $72,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
19 Transportation, Department of File Date: 1/10/2024
Original Filing – 1/10/2024: FY24, Qtr 3, Item# 19
The vendor is able to provide the fuel needed in a remote location that no vendor has bid on in the previous 3
CMS solicitations. (Virgina)
Fuel is urgently required for our daily winter weather operations to maintain the fleet essential for public safety.
As the CMS master contracts do not cover our specific fuel needs, immediate vendor engagement is necessary.
The Illinois Department of Transportation (IDOT) seeks emergency several contracts to secure a continuous
fuel supply until a long-term agreement is established. This ensures the ongoing functionality of our fleet during
winter conditions, protecting the public.
This Emergency Purchase has an expected start date of 01/10/2024 through 04/08/2024 with an Original
Estimated Cost of $4,000.00.
Signed By: Omolara Erewele, APO
Vendor: Growmark, Inc. Notary Date: 1/10/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $4,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
20 Transportation, Department of File Date: 1/10/2024
Original Filing – 1/10/2024: FY24, Qtr 3, Item# 20
The vendor is able to provide the fuel needed in a remote location that no vendor has bid on in the previous 3
CMS solicitations. (Ottawa)
Fuel is urgently required for our daily winter weather operations to maintain the fleet essential for public safety.
As the CMS master contracts do not cover our specific fuel needs, immediate vendor engagement is necessary.
The Illinois Department of Transportation (IDOT) seeks emergency several contracts to secure a continuous
fuel supply until a long-term agreement is established. This ensures the ongoing functionality of our fleet during
winter conditions, protecting the public.
This Emergency Purchase has an expected start date of 01/10/2024 through 04/08/2024 with an Original
Estimated Cost of $80,000.00.
Signed By: Omolara Erewele, APO
Vendor: Grainco FS Notary Date: 1/10/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $80,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
21 Transportation, Department of File Date: 1/10/2024
Original Filing – 1/10/2024: FY24, Qtr 3, Item# 21
The vendor is able to provide the fuel needed in a remote location that no vendor has bid on in the previous 3
CMS solicitations. (Waterman)
Fuel is urgently required for our daily winter weather operations to maintain the fleet essential for public safety.
As the CMS master contracts do not cover our specific fuel needs, immediate vendor engagement is necessary.
The Illinois Department of Transportation (IDOT) seeks emergency several contracts to secure a continuous
fuel supply until a long-term agreement is established. This ensures the ongoing functionality of our fleet during
winter conditions, protecting the public.
This Emergency Purchase has an expected start date of 01/10/2024 through 04/08/2024 with an Original
Estimated Cost of $12,000.00.
Signed By: Omolara Erewele, APO
Vendor: G. Cooper Oil Company Notary Date: 1/10/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $12,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
22 Transportation, Department of File Date: 1/11/2024
Original Filing – 1/11/2024: FY24, Qtr 3, Item# 22
Replacing the control panel and associated wiring for the septic grinder and pump. The vendor has indicated
that once the necessary parts are procured, the assembly, programming, and installation of the septic system
electrical panel may take 90-120 days to complete. The district is able to send someone out to reset the breaker
that trips several times a week but the situation is untenable. The vendor has some suggestions of modifications
that prevent the circuit from overloading as often until the replacement parts arrive but cannot begin any work
until the contract is in place.
This Emergency Purchase has an expected start date of 01/11/2024 through04/11/2024 with an Original
Estimated Cost of $121,720.00.
Signed By: Omolara Erewele, APO
Vendor: Ousten Electric Notary Date: 1/11/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $121,720.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
23 Veterans Affairs, Department of File Date: 1/18/2024
Original Filing – 1/18/2024: FY24, Qtr 3, Item# 23
Vendor is capable of immediate service, diagnosis, and repair to facility equipment to prevent further lose and
damage to state property. Vendor has previously worked on refrigeration system and understand the equipment
and layouts of equipment
Vendor to provide Labor and materials for repairs to fixable condensing units and replacement of broken
condensing units for dietary walk in coolers/freezers
This Emergency Purchase has an expected start date of 01/18/2024 through 02/29/2024 with an Original
Estimated Cost of $40,000.00.
Signed By: Amanda Gray, APO
Vendor: Comtech Holdings Notary Date: 1/18/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $40,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
24 Capital Development Board File Date: 1/25/2024
Original Filing – 1/25/2024: FY24, Qtr 3, Item# 24
The scope of work provides for portions of the existing Boiler House Building (C0530) to be demolished. Prior
to demolition the contractor shall relocate the fuel oil pumps,associated equipment,and rework supply and return
lines feeding the existing generators to remain and the temporary boiler. Also, the contractor will be required to
relocate the salt brine tanks and pump to a portion of the building to remain. A new sink and base cabinet will
need to be added to the existing restroom to remain for water testing. Once this work has been completed the
contractor will start demolition of the portions of the building as shown on the drawings. Contractor is
responsible for removal of all equipment located within the building from the project site and disposing of
properly.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, design
documents provided by the Architect/Engineer of record,and quote received by River City Construction LLC.
Section 01 29 00 PAYMENT PROCEDURES, will be strictly followed and adhered to. The sum of all items
listed in the Contractor Schedule of Values should equal the contract award amount. Payment amounts will be
approved based on proof of work actually performed and materials actually used. Construction Services
provided under this procurement should not exceed $3,413,000.00, which is a place-holder prior to entering into
a Construction Contract, without prior authorization from the Capital Development Board in consultation with
the Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-
out.
In accordance with section 00 21 50 of the Standard Documents for Construction,the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 01/25/2024 through 04/23/2024 with an Original
Estimated Cost of $3,413,000.00.
Signed By: Chris Miles, Exec II
Vendor: River City Construction Notary Date: 1/25/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $3,413,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
25 Corrections, Department of File Date: 1/30/2024
Original Filing – 1/30/2024: FY24, Qtr 3, Item# 25
This vendor has the ability to immediately deliver all the items required.
Insulated Tray Delivery Cart-holds 102 meals each, Insulated Meal Trays and lids for carts
Fast food tray ans
6 compartment meal tray for existing warming carts
This Emergency Purchase has an expected start date of 01/30/2024 through 04/29/2024 with an Original
Estimated Cost of $140,323.09.
Signed By: Sandy Robinson II, Purchasing Manager
Vendor: Cook's Direct Notary Date: 1/30/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $140,323.09 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
26 Corrections, Department of File Date: 2/2/2024
Original Filing – 2/2/2024: FY24, Qtr 3, Item# 26
The vendor has extensive experience in recruitment and staffing of medical field professionals in both private
and government sectors. This vendor will be able to maintain the current staff and prevent a loss of employees
during the emergency period.
Favorite Healthcare Staffing Inc has been providing multiple skill levels of nursing staff for the Illinois
Department of Corrections statewide.
The incumbent vendor Wexford Health Sources, Inc. has been unable to effectively recruit and fill nursing
vacancies. This has left the agency with critically low staffing levels at each of its correctional facilities.
This Emergency Purchase has an expected start date of 02/01/2024 through 04/30/2024 with an Original
Estimated Cost of $3,500,000.00.
Signed By: Sandy Robinson II, Purchasing Manager
Vendor: Favorite Healthcare Staffing Notary Date: 2/2/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $3,500,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
27 Transportation, Department of File Date: 2/5/2024
Original Filing – 2/5/2024: FY24, Qtr 3, Item# 27
Emergency milling and resurfacing of deteriorated hot-mix asphalt pavement of FAI Route 80 (I80) Eastbound
and Westbound driving and passing lanes between mile marker 105.25 to 111.75 in Grundy County.
This Emergency Purchase has an expected start date of 02/06/2024 through 05/05/2024 with an Original
Estimated Cost of $4,000,000.00.
Signed By: Junior Senat, District Operations Engineer
Vendor: Gallagher Aspalt Notary Date: 2/5/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $4,000,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
28 Natural Resources, Department of File Date: 2/6/2024
Original Filing – 2/6/2024: FY24, Qtr 3, Item# 28
LRC will replace the existing underwater 24-inch x 24-inch steel sluice gate with a new 24-inch x 24-inch steel
sluice gate on the dam's dewatering tower. Specific work items include: mobilization to and from the work
site, issue a dive team to plug the existing water intake, remove and dispose of the existing sluice gate and
operator, furnish and install a new heavy duty sluice gate with cast iron frame and slide, bronze seating faces,
bronze wedges, and stainless steel fasteners, install a new operator which includes a pedestal mounted hand
wheel lift the Type 304 stainless steel stem and plastic stem cover with mylar position indicator. Once the work
is completed, they will clean up any debris and demobilize. The new sluice gate has a 12-week lead time once
the contract is executed because it will need to be fabricated from scratch. Installation should only take a week
once it arrives, but scheduling could be an issue at that time.
Emergency Criteria is proposed for this project due to the continuous loss of water and the potential damage to
fishery habitat, and loss of wildlife, within Lake Le-Aqua-Na. The current sluice gate is leaking an estimated
36,000 gallons of water per hour. Working underwater at 25 feet depths is a dangerous task. There are only a
few contractors within the State who perform these services. We feel fortunate to be able to find a contractor
who is already familiar with this project and is willing to perform the work for IDNR. Lakes & Rivers
Contracting is registered in Bid Buy and SAP. They are also registered as an SBSA vendor. Given the
Emergency Criteria on this project, the Agency has identified Lakes & Rivers Contracting as best suited to
expeditiously replace the failed sluice gate at the Lake Le-Aqua-Na dam.
This Emergency Purchase has an expected start date of 02/05/2024 through 05/04/2024 with an Original
Estimated Cost of $90,000.00.
Signed By: Dale Brockamp, Manager
Vendor: Lakes & Rivers Contracting Notary Date: 2/5/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $90,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
29 Public Health, Department of File Date: 2/6/2024
Original Filing – 2/6/2024: FY24, Qtr 3, Item# 29
IDPH has diligently undertaken multiple avenues to identify potential vendors for temporary staffing needs.
These efforts include thorough internet searches of various temporary staffing vendors, a comprehensive
review of existing contracts, exploration of opportunities on BidBuy, and the addition of two new recruiters to
the team. Despite these extensive measures, IDPH has encountered challenges in identifying a suitable vendor
outside of the CDC Foundation.
This exhaustive search process underscores the unique challenges faced by IDPH in securing temporary
staffing that aligns with the specific needs of IDPH. The specialized nature of the positions, coupled with the
high standards required for public health roles, has presented difficulties in finding vendors who can fulfill these
criteria.
IDPH reviewed the current master contracts available for staffing services within the state of Illinois. These
contracts primarily focused on general administrative staffing rather than providing specialized professionals in
the public health domain. This assessment revealed a gap in the availability of vendors specializing in public
health-specific professionals. IDPH will procure a competitive procurement going forward.
The State of Illinois currently has staffing contracts with the following vendors. Central Illinois Staffing
Services LLC, DBA Manpower. 24-416CMS-BOSS-P-56144, Rose International, Inc. 24-416CMS-BOSS4-P-
56143, 22ND Century Technologies, Inc. 24-416CMS-BOSS-P-56142.
This Emergency Purchase has an expected start date of 02/06/2024 through 05/06/2024 with an Original
Estimated Cost of $2,593,310.00, using Federal Funds.
Signed By: Nicole Hildebrand, AAPO
Vendor: CDC & P, CDC Foundation Notary Date: 2/6/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 24 3
Federal $2,593,310.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
30 Elections, State Board of File Date: 2/8/2024
Original Filing – 2/8/2024: FY24, Qtr 3, Item# 30
The State Board of Elections is statutorily required to provide a platform through which voters with print
disabilities receive, mark and verify their vote by mail ballots (Section 19A – 2.6 of the Election Code). This
state law is a codification of a reasonable accommodation under the Americans With Disabilities Act. Voting is
public service that voters with disabilities cannot be denied access to.
In Illinois voters can apply for vote by mail at any time or request to be on a permanent vote by mail list.
Therefore, voters who have already applied for a vote by mail ballot or are on the permanent vote by mail list are
statutorily obligated to receive this reasonable accommodation by Feb. 8th, 2024.
This Emergency Purchase has an expected start date of 02/09/2024 through 05/08/2024 with an Original
Estimated Cost of $79,000.00.
Signed By: Jeremy Kirk, ACFO
Vendor: Democracy Live Notary Date: 2/8/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $79,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
31 Arts Council File Date: 2/8/2024
Original Filing – 2/8/2024: FY24, Qtr 3, Item# 31
Carahsoft is the vendor who implemented the Salesforce platform a few year ago and has worked with the
agency to ensure the platform is user-friendly and it is aligned with the grant programs. It is critical to
implement the changes to our grant program system, our grant program will launch on February 15, 2024 due
to the time sensitive we do not have time for a competitive procurement. Carahsoft will update our Salesforce
platform to ensure our agency has the ability to mirror the updated grant structure, Carahsoft has a clear
understanding of what the agency is looking for which saves time. The updates include the ability to sort
applicants by county, add necessary fields on the applicant and agency platform. Create reports aligning the
structure, having disciplines as secondary, add new record types for applications and reviews.
In the past Illinois Arts Council grants have been reviewed, and divided by discipline, which included panel
review, score ranking, etc. Now the agency is re-structuring and updating the grants guidelines with an updated
structure on how the grants are reviewed, awarded, and focusing on an easier streamline for constituents.
The agency is seeking service hours to ensure Salesforce platform is aligned with the grant structure which
includes adding / removing fields, restructuring the grants data and creating reports that will benefit our program
directors who are expected to be out in field more.
This Emergency Purchase has an expected start date of 02/09/2024 through 02/29/2024 with an Original
Estimated Cost of $92,882.34
Signed By: Sandra Velazquez, CFO
Vendor: Carahsoft Notary Date: 2/8/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $92,882.34 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
32 Central Management Services, Department of File Date: 2/12/2024
Original Filing – 2/12/2024: FY24, Qtr 3, Item# 32
Estimated cost equipment and labor to clean up an oil spill from a leaking generator that got into Lake Story at
2100 N. Lake Storey Rd, Galesburg IL 61401 (E0002).
Statewide, there is only 1 BEP vendor registered under NIGP Code 926-65. However, they are in Chicago
which is almost 2 hours away and a vendor that could get there immediately was needed so EnviroServe was
chosen as they are a litle less than an hour away.
This Emergency Purchase has an expected start date of 02/09/2024 through 05/09/2024 with an Original
Estimated Cost of $65,000.00.
Signed By: Martha Blackwell, Manager
Vendor: EnviroServe Notary Date: 2/12/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $65,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
33 Corrections, Department of File Date: 2/13/2024
Original Filing – 2/13/2024: FY24, Qtr 3, Item# 33
Aramark Correctional Services has extensive experience providing culinary consulting for correctional systems.
Their ability to rapidly deploy large-scale services will help prevent further delays on the project.
To assist the Illinois Department of Corrections during the transition period, Aramark Correctional Services,
LLC will develop an emergency meal plan that meets national nutritional standards and provide management and
consulting services for its implementation.
The Illinois Department of Corrections searched for all possible vendors for correctional management services
under National Institute of Purchasing Group (NIPG) codes 95844 and 95828. However, they found only one
vendor, who lacked the critical experience in correctional management required for this emergency
procurement.
This Emergency Purchase has an expected start date of 02/13/2024 through 05/12/2024 with an Original
Estimated Cost of $235,200.00.
Signed By: Jacenta Wilson, APO
Vendor: Aramark Correctional Services Notary Date: 2/13/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $235,200.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
35 Human Services, Department of File Date: 1/24/2024
Original Filing – 1/24/2024: FY24, Qtr 3, Item# 35
J & L Contractors, Inc., dba Ox Cartage & Warehousing, Inc. has been providing dry storage services based on
the most recent Invitation for Bid for FY19-21 and the renewals for FY22 and FY23, and a contract extension
for FY24. The Center has been satisfied with the services provided by the vendor. Two Invitation for Bids have
been conducted for the services. The first bid was canceled due to inadequate specifications. The second bid
was canceled because the only bidder, J&L Contractors, Inc., were found not responsive by BEP for failing to
either reach the 39% BEP Goal (they only reached 10%) and their Good Faith Efforts were deemed insufficient.
There is limited warehouse storage space at the Ludeman Center to accommodate the volume of food that is
delivered from the vendors on a quarterly or monthly basis. The vendor shall be responsible for receiving,
handling and storage of products on behalf of the Center, which will be delivered from various suppliers. The
vendor will deliver the required items to the Ludeman Center on a weekly basis.
This Emergency Purchase has an expected start date of 02/01/2024 through 04/30/2024 with an Original
Estimated Cost of $58,865.50.
Signed By: Jean Sandstrom, APO
Vendor: J & L Contractors, Inc. dba Ox Cartage & Warehousing Notary Date: 1/24/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $58,865.50 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
36 Corrections, Department of File Date: 1/25/2024
Original Filing – 1/25/2024: FY24, Qtr 3, Item# 36
This vendor was the only business able to provide needed equipment for this emergency.
The Illinois Department of Corrections is leasing two (2) 20 foot portable coolers trucks to store Dietary
commodities for Stateville Correctional Center due to their freezer/cooler failure to maintain adequate
temperatures. The food loss through improper storage temperatures will be alleviated through this procurement
and provide the agency cost savings. CDB is trying to expedite the processing of the long-term replacement of
the freezers/coolers, but the project has been pushed back an additional 3 months.
This Emergency Purchase has an expected start date of 01/15/2024 through 04/14/2024 with an Original
Estimated Cost of $16,34400.
Signed By: Sandy Robinson II, Manager
Vendor: Polar Leasing Notary Date: 1/25/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $16,344.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
37 University of Illinois Urbana-Champaign File Date: 1/29/2024
Original Filing –1/29/2024: FY24, Qtr 3, Item# 37
The University had to terminate the agreement with our broker on November 30, 2023. Since this was
unexpected, we had less than a month to find a 2024 medical/dental plan for our employees. Short-term
coverage (e.g., 90 days) is not available as a group policy which is required of employers in order to comply
with the federal Affordable Care Act (ACA). Short-term coverage does not offer a Minimum Essential Coverage
(MEC) plan which is required by the ACA for group plans. Otherwise, there are federal “Penalty A” penalties
of approximately $86M annually for not being compliant. Additionally, short-term coverage plans do not offer
COBRA coverage, which is required by federal law. There are additional federal penalties for not offering
COBRA coverage.
We knew of one other broker familiar with the University's structure who had the ability to find a plan carrier
and Third-Party Administrator (TPA). That broker is Gallagher Benefits Services (GBS). GBS works with
Staff Benefits Management & Administrators (SBMA) which provides medical/dental plan coverage along with
COBRA coverage. SBMA was able to have an acceptable plan in place for our employees starting January 1,
2024. Both GBS and SBMA recommended GoWell Benefits, Inc. (GoWell) as the TPA. GoWell provides an
online enrollment platform. The University will pay SBMA for the services. SBMA will distribute money to
GBS and GoWell. The University is currently working on an RFP for a broker and carrier to provide services
for the 2025 calendar year.
This emergency posting updates and replaces the original posting published under 9DGS2405 to reflect the
appropriate payee as allowed under the contract terms.
Medical/dental plan and COBRA coverage for employees and dependents.
This Emergency Purchase has an expected start date of 01/01/2024 through 03/31/2024 with an Original
Estimated Cost of $975,000.00, using Employee & Self Supporting Funds.
Signed By: Daniel Szajna, Senior Director
Vendor: Staff Benefits Management Notary Date: 1/29/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $975,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
38 Environmental Protection Agency File Date: 1/29/2024
Original Filing – 1/29/2024: FY24, Qtr 3, Item# 38
Agency is experiencing a vehicle shortage. Vehicles are need to conduct off-site inspections of the environment
to ensure the health and safety of residents. These specific vehicles were chosen due to the Bureau of Air's
requirements. Field staff often travel in large groups, so we need larger passenger capacity. The vehicles must
also be equipped to travel on various types of terrain throughout the State while also sometimes towing trailers
or boats. Due to the current vehicle market, it's extremely difficult to find vehicles that meet our needs. We have
chosen this vendor because they currently have two vehicles that meet our needs.
1 2024 Ford Edge SEL AWD, 5 passenger, Twin-SCRL 2.0L Ecoboost Eng, 8-SPD Auto Transmission
1
2024 Ford Expedition Max XLT 4x4, XLT 7-passenger, 3.5L Ecoboost V6 engine, 10SPD Auot Trans w/
SLCTSHFT
This Emergency Purchase has an expected start date of 01/29/2024 through 04/27/2024 with an Original
Estimated Cost of $118,295.00.
Signed By: Andrew Shackelford, APO
Vendor: Landmark Ford Notary Date: 1/29/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $118,295.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
39 Corrections, Department of File Date: 1/30/2024
Original Filing – 1/30/2024: FY24, Qtr 3, Item# 39
Landmark Ford Trucking, Inc was chosen for its ability to provide a timely solution to the urgent requirement of
box trucks for the Illinois Department of Corrections.
The vendor is offering fully assembled 15' and 16' Box Trucks that are currently in stock and available for
purchase.
This Emergency Purchase has an expected start date of 01/30/2024 through 04/29/2024 with an Original
Estimated Cost of $200,185.09.
Signed By: Jacenta Wilson, APO
Vendor: Landmark Ford Trucks Notary Date: 1/30/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $200,185.09 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
40 Elections, State Board of File Date: 2/14/2024
Original Filing – 2/14/2024: FY24, Qtr 3, Item# 40
MailSecur, manufactured by RaySecur, is currently the only desktop non-invasive security imaging system
using millimeter waves (mmWave) at low terahertz frequencies to detect concealed threats and contraband in
mail items. It provides the ability to detect concealed items similar to X-ray scanners, but without the use of
ionizing radiation and with much higher sensitivity to detect powders, liquids, treated papers, and other types of
drugs and contraband. MailSecur was developed by RaySecur based on proprietary terahertz imaging
technology. RaySecur holds a number of patents covering MailSecur and terahertz imaging that no other vendor
offers.
MailSecur is manufactured exclusively by RaySecur in Westwood, Massachusetts, and services
delivered through any associated service packages are supported by RaySecur personnel and subject matter
experts with previous backgrounds in military threat remediation and law enforcement narcotics investigations.
MailSecur is Designated a Qualified Anti-Terror Technology (QATT) by the United States Department of
Homeland Security under the SAFETY Act. Only RaySecur holds this designation for MailSecur and associated
services. With the current political climate The Board needs a way to screen all incoming packages/mail to
ensure the safety of all staff.
Desktop mail security screening machines with 4D imaging capable of detecting all 9 types of postal threats
identified by the Department of Homeland Security for both the Springfield & Chicago offices of the State Board
of Elections. The machines should be Safety Act Designated by the Department of Homeland Security.
This Emergency Purchase has an expected start date of 02/14/2024 through 05/12/2024 with an Original
Estimated Cost of $117,952.10, using Federal Funds.
Signed By: Jeremy Kirk, ACFO
Vendor: RaySecur Notary Date: 2/14/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 24 3
Federal $117,952.10 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
41 Veterans Affairs, Department of File Date: 2/14/2024
Original Filing – 2/14/2024: FY24, Qtr 3, Item# 41
Vendor is capable of immediate service, diagnosis, and repair to facility equipment to prevent further lose and
damage to state property and prevent a Health & Safety emergency. Vendor has previously worked on sewer
chewer system and can repair/replace broken parts of system.
Labor & Materials to diagnose and repair/replace sewer chewer that provides facility with sewage waste
removal.
This Emergency Purchase has an expected start date of 02/13/2024 through 03/31/2024 with an Original
Estimated Cost of $40,000.00.
Signed By: Amanda Gray, APO
Vendor: Gasvoda & Assoc. Inc. Notary Date: 2/14/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $40,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
42 State Fire Marshal File Date: 2/15/2024
Original Filing – 2/15/2024: FY24, Qtr 3, Item# 42
OSFM placed an order for MY23 Truck for this fiscal year and the order was not filled by the dealer due to a
price change in the master contract and the agency wasn't notified until over 1 month after the order was
placed. OSFM was not able to meet the window to order from manufacturer.
OSFM procurement has identified One (1) F150 available locally at Morrow Brothers Ford that would meet
the need and moved quickly to secure it.
There are one (1) F150 truck currently on the Vendor's lot.
This Emergency Purchase has an expected start date of 02/15/2024 through 05/01/2024 with an Original
Estimated Cost of $61,915.00.
Signed By: Clint Everetts, Fiscal Division Manager
Vendor: Morrow Brothers Ford Notary Date: 2/15/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $61,915.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
43 Transportation, Department of File Date: 2/20/2024
Original Filing – 2/20/2024: FY24, Qtr 3, Item# 43
The vendor is able to provide the fuel needed in a remote location that no vendor has bid on in the previous 3
CMS solicitations. (D8 Scott Storage Yard)
Fuel is urgently required for our daily winter weather operations to maintain the fleet essential for public safety.
As the CMS master contracts do not cover our specific fuel needs, immediate vendor engagement is necessary.
The Illinois Department of Transportation (IDOT) seeks emergency several contracts to secure a continuous
fuel supply until a long-term agreement is established. This ensures the ongoing functionality of our fleet during
winter conditions, protecting the public.
This Emergency Purchase has an expected start date of 01/20/2024 through 05/18/2024 with an Original
Estimated Cost of $30,000.00.
Signed By: Omolara Erewele, APO
Vendor: Growmark Energy Notary Date: 2/20/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $30,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
44 Transportation, Department of File Date: 2/20/2024
Original Filing – 2/20/2024: FY24, Qtr 3, Item# 44
The vendor is able to provide the fuel needed in a remote location that no vendor has bid on in the previous 3
CMS solicitations. (Ottawa)
Fuel is urgently required for our daily winter weather operations to maintain the fleet essential for public safety.
As the CMS master contracts do not cover our specific fuel needs, immediate vendor engagement is necessary.
The Illinois Department of Transportation (IDOT) seeks emergency several contracts to secure a continuous
fuel supply until a long-term agreement is established. This ensures the ongoing functionality of our fleet during
winter conditions, protecting the public.
This Emergency Purchase has an expected start date of 02/20/2024 through 05/18/2024 with an Original
Estimated Cost of $25,000.00.
Signed By: Omolara Erewele, APO
Vendor: Hertiage FS Notary Date: 2/20/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $25,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
45 Children and Family Services, Department of File Date: 2/15/2024
Original Filing – 2/15/2024: FY24, Qtr 3, Item# 45
Due to the COVID-19 pandemic and other factors, including supply chain shortages, obtaining vehicles is
incredibly difficult for the State. While there are vehicles on Joint Purchase Master Contract (JPMC), the
contracted vendors are at the mercy of the auto manufacturers who are having difficulties in obtaining the parts
and other materials to build the vehicles. Prices have escalated dramatically, and manufacturers have canceled
many of the State's large orders for model years 2021 - 2023 vehicles, forcing State agencies to re-order
vehicles at the increased pricing for the new model year (2023). In addition, the time that ordering windows for
fleet vehicles are open have been decreased dramatically (some as little as two weeks for the entire 2023 model
year) so State agencies cannot place orders against the JPMCs for the model year if the ordering window has
opened and closed and must seek other means to procure the needed vehicles.
DCFS received authorization
from CMS and the CPO’s State Purchasing Officer (SPO) to competitively procure vehicles. DCFS used the
same Invitation for Bid (IFB) template for all of its vehicle procurements and the IFB was reviewed and
approved by the SPO and her Senior SPO. DCFS successfully awarded and executed contracts for 7-
Passenger Vans, Cargo Vans, and 2 Police Pursuit Vehicles for its Security Division. The IFB (and rebid) for
Mid-Size Sedans was not successful as DCFS did not receive any bids for sedans. DCFS also conducted an
initial IFB for Mid-Size SUVs, which did not receive any bids, and a subsequent IFB for Mid-Size SUVs (24-
418DCFS-PROCU-B-40065), which was awarded to two bidders – 1 SUV to Bob Ridings Ford and 16 SUVs to
Morrow Brothers Ford. DCFS was contacted by the SPO after the award was posted and during the 14-day
protest period and was instructed that DCFS would have to cancel the award and re-bid (or consider a quick
purchase) because “Upon reviewing the Notice of Award and the Agency’s request for exemption to the
Procurement Code it was discovered that the solicitation did not allow for pricing to be provided for vehicles
other than gasoline in accordance with the Code. Additionally, the pricing provided by the Vendors did not
provide their pricing per vehicle and for 1 Vendor had alternates which would allow the Vendor to provide
different vehicles at a different rate.” The “exemption to the Procurement Code” noted by the SPO would allow
DCFS to purchase gasoline vehicles and is requested on the Purchase of Motor Vehicles Exemption Request
Form 30 ILCS 500/25-75. Rather than conduct another IFB, DCFS has determined that it is in the best interest
of the agency to purchase the needed vehicles and conduct a “quick purchase” or “spot market” purchase from
Morrow Brothers Ford, who has the needed SUVs, and an additional 29 SUVs, which DCFS will use in the
place of the Mid-Size Sedans for which it did not receive any bids, and is offering them to DCFS at the price
that they bid on the last IFB.
DCFS is seeking to purchase 45 Mid-Size SUVs via the spot market. Section
20-30(d) of the Illinois Procurement Code and the CPO-GS Administrative Rules [44 Ill. Adm. Code 1.2030(c)]
provide that the use of the Emergency method of source selection may be used to make a "quick purchase" in
situations when "items are available on the spot market or at discounted prices for a limited time so that good
business judgment mandates a "quick purchase" immediately to take advantage of the availability and price".
The emergency spot market method of procurement was chosen over a competitive solicitation because of the
amount of time a competitive selection could take and given the current market environment, vehicle dealerships
are unlikely to hold up to 40 vehicles on their lots without a guarantee of award.
In its IFBs, which were
reviewed and approved by the SPO(s), DCFS gave preference to Flex-Fuel, Hybrid (HEV), and Plug-In Hybrid
(PHEV) vehicles* offered by dealerships. In the event the Agency's needs were not met with Flex-Fuel, Hybrid
(HEV), and Plug-In Hybrid (PHEV) vehicles, DCFS considered gasoline vehicles to cover the unmet needs. As
such, DCFS requested a Motor Vehicle Exemption from the Chief Procurement Officer per 30 ILCS 500/25-75.
(*DCFS is not specifically requesting electric vehicles due to the limited network of charging stations
Statewide currently.)
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
DCFS was able to acquire 45 gasoline powered Mid-Size SUVs
This Emergency Purchase has an expected start date of 02/13/2024 through 05/12/2024 with an Original
Estimated Cost of $1,888,200.00.
Signed By: Tiffany Parnell, Acting APO
Vendor: Morrow Brothers Ford Notary Date: 2/15/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,888,200.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
46 Corrections, Department of File Date: 2/26/2024
Original Filing – 2/26/2024: FY24, Qtr 3, Item# 46
***This is a zero dollar contract, the State does not fund the expenses.
The Vendor is able to provide needed commissary items to the Illinois Department of Corrections for its
Individual in Custody and Correctional Facility Employees.
The Vendor will provide approved commissary items that will allow for the continued sales of food, clothing,
health/beauty, sundries and electronics to individuals in custody and Correctional Facility Employees.
This Emergency Purchase has an expected start date of 2/26/2024 through 05/24/2024 with an Original
Estimated Cost of $6,000,000.00.
Signed By: Jacenta Wilson, APO
Vendor: Union Supply Group Notary Date: 2/26/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $6,000,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
47 Corrections, Department of File Date: 2/26/2024
Original Filing – 2/26/2024: FY24, Qtr 3, Item# 47
***This is a zero dollar contract, the State does not fund the expenses.
The Vendor is able to provide needed commissary items to the Illinois Department of Corrections for its
Individual in Custody and Correctional Facility Employees.
The Vendor will provide approved commissary items that will allow for the continued sales of food, clothing,
health/beauty, sundries and electronics to individuals in custody and Correctional Facility Employees.
This Emergency Purchase has an expected start date of 02/26/2024 through 05/24/2024 with an Original
Estimated Cost of $6,000,000.00.
Signed By: Jacenta Wilson, APO
Vendor: Keefe Group Notary Date: 2/26/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $6,000,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
48 Corrections, Department of File Date: 2/26/2024
Original Filing – 2/26/2024: FY24, Qtr 3, Item# 48
This is a zero dollar contract, the State does not fund the expenses.
The Vendor is able to provide needed commissary items to the Illinois Department of Corrections for its
Individual in Custody and Correctional Facility Employees.
The Vendor will provide approved commissary items that will allow for the continued sales of food, clothing,
health/beauty, sundries and electronics to individuals in custody and Correctional Facility Employees.
This Emergency Purchase has an expected start date of 02/26/2024 through 05/24/2024 with an Original
Estimated Cost of $6,000,000.00.
Signed By: Jacenta Wilson, APO
Vendor: Performance Food Group dba Vistar Notary Date: 2/26/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $6,000,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
49 Corrections, Department of File Date: 2/26/2024
Original Filing – 2/26/2024: FY24, Qtr 3, Item# 49
***This is a zero dollar contract, the State does not fund the expenses.
The Vendor is able to provide needed commissary items to the Illinois Department of Corrections for its
Individual in Custody and Correctional Facility Employees.
The Vendor will provide approved commissary items that will allow for the continued sales of food, clothing,
health/beauty, sundries and electronics to individuals in custody and Correctional Facility Employees.
This Emergency Purchase has an expected start date of 02/26/2024 through 05/241/2024 with an Original
Estimated Cost of $6,000,000.00.
Signed By: Jacenta Wilson, APO
Vendor: Walkenhorst's Notary Date: 2/26/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $6,000,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
50 Corrections, Department of File Date: 2/28/2024
Original Filing – 2/28/2024: FY24, Qtr 3, Item# 50
Vendor will provide rental of temporary boiler for facility Boiler House.
Vienna Correctional Center looked for vendors to meet this type of emergency and was only able to find a small
pool of vendors
This Emergency Purchase has an expected start date of 02/26/2024 through 05/25/2024 with an Original
Estimated Cost of $177,593.50.
Signed By: Sandy Robinson, Purchasing Manager
Vendor: Heartland Heating & Cooling & Plumbing Notary Date: 2/28/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $177,593.50 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
51 Corrections, Department of File Date: 3/4/2024
Original Filing – 03/04/2024: FY24, Qtr 3, Item# 51
Chicago Advisors LLC was selected because they have extensive knowledge of the Offender/Youth 0360
Application and has managed the system since Microsoft no longer could provide services on its designed
system.
Stabilization and support is defined as vendor provided end-user services that allows for previously developed
applications to be retooled and adjusted in order to achieve continuous and uninterrupted service delivery. The
scope of services include: programming modifications, minor development, addressing outstanding technical
debts, and testing needed to validate application performance and accuracy in data reporting. Stabilization and
support does not include system redesigns, staff training, or expansion of applications beyond the scope of what
is already in process or materially different than previously scoped services.
Examples of work to be performed under this contract include, but are not limited to, addressing work flow
process errors, stabilizing the application, testing of existing programs and applications, providing routine and
as-needed maintenance, and implementing Offender/Youth 360 software platforms.
This Emergency Purchase has an expected start date of 03/04/2024 through 05/31/2024 with an Original
Estimated Cost of $312,975.00.
Signed By: Jacenta Wilson, APO
Vendor: Chicago Advisors. LLC Notary Date: 3/4/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $312,975.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
52 Human Services, Department of File Date: 3/8/2024
Original Filing – 3/8/2024: FY24, Qtr 3, Item# 52
The Stone Group is familiar with all boiler systems at Madden MHC and has done extensive work at the site
before. The Stone Group has also provided emergency engineering services for similar facilities.
Responsibilities include but not limited to:
•
Performing and assisting in routine building maintenance tasks
•
Perform
minor electrical maintenance to include but not be limited to replacement or repair of fixtures (e.g. wall
switches and outlets, incandescent and fluorescent bulbs and tubes, ballasts, sockets, fuses, minor appliances,
cords etc.) using appropriate hand or power or specialty tools.
•
Perform minor plumbing maintenance (e.g.,
replacement or repair of leaks in drains and faucets, unclogging of drains, etc.)
•
Perform minor painting,
carpentry, and masonry work (e.g., preparing surfaces and using brush, roller or sprayer to apply paint, fitting
locks and handles, hanging doors etc.)
•
Reconfigures, installs, positions and remounts modular offices and space
(e.g. furniture, wall panels, work surfaces, storage bins, lighting, filing cabinets, etc.) to accommodate user
needs and maximize office space using various hand, power and specialty tools, dollies and hand trucks
•
Perform
other work-related duties as assigned.
•
The Stone Group will assist and provide support to ensure our employees
are performing to the best of their capabilities.
This Emergency Purchase has an expected start date of 03/07/2024 through 06/04/2024 with an Original
Estimated Cost of $294,000.00.
Signed By: Pamela Enno, APO
Vendor: The Stone Group Notary Date: 3/8/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $294,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
53 Revenue, Department of File Date: 2/22/2024
Original Filing – 2/22/2024: FY24, Qtr 3, Item# 53
This vendor has already been providing essential services to IL Lottery and to continue with the vendor would
maintain the continuity of service the vendor provides and leverages the testing and certification work that has
already been done by the vendor. The immediate testing that is required must be completed by a single vendor
to avoid the potential cost of rework that would be necessary if using another vendor and also because a vendor
must certify its own work. The time sensitive nature of this procurement does not favor another method to be
used. This approach will allow for the most efficient and economical continuation of support and allows the
Department to engage the vendor so the immediate-term testing and certification need can be met while our
current RFP is close to being finalized.
The vendor provides independent 3rd party Quality Assurance testing and certification services for its
outsourced gaming systems to facilitate the current system change requirements. The vendor will assist with
the development, assessment and implementation of Lottery’s outsourced systems. The vendor will also
provide system certification services to ensure Lottery outsourced systems are fit for purpose. The services
will enable short term state managed independent testing of planned system modifications associated with game
enhancements and revisions.
This Emergency Purchase has an expected start date of 02/28/2024 through 05/28/2024 with an Original
Estimated Cost of $50,000.00.
Signed By: Maryann Hong, Deputy General Counsel
Vendor: BMM TestLabs Notary Date: 2/22/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
54 Environmental Protection Agency File Date: 2/22/2024
Original Filing – 2/22/2024: FY24, Qtr 3, Item# 54
***Using Federal Finding
IEPA requires the expertise of consulting firms to assist in writing a Priority Climate Action Plan by the March
1, 2024 deadline and subsequently will need assistance in writing the CPRG Implementation Grant Submission
by the April 1, 2024 deadline.
The Accelerate Group has the skills and experiences necessary for this work. The Accelerate Group is an
Illinois-based company that provides strategic consulting, project leadership, and subject matter expertise for
companies, governments, and not-for-profits working to advance energy, innovation, good government and
economic development projects at a local or global scale. Andrew Barbeau, President of The Accelerate Group,
was appointed by U.S. Secretary of Energy Jennifer Granholm to serve on the Electricity Advisory Committee
for the U.S. Department of Energy, chairs its Smart Grid Committee, and serves on the DOE’s Section 8008
Decarbonization Pathways Steering Committee. Given our tight timeline for the CPRG plan to be submitted,
IEPA is enlisting services from two vendors who will need to work together. The Accelerate Group has
previously worked with our other vendor, Absolute Angels Consulting, LLC, which will ensure a smooth
process across vendors for developing our plan submission.
Contracting with The Accelerate Group will better position IEPA for success with the Climate Pollution
Reduction Grant application and process.
• Support development of framework of emissions reductions measures for inclusion in state Priority Climate
Action Plan (PCAP) Submission.
• Organize, recruit, and help lead stakeholder events on the Priority Climate
Action Plan and Implementation Grant proposal.
• Complete research, analysis, and write-up of GHG reduction
measures prioritized by the State for inclusion in PCAP submission.
• Conduct Program Design for selected
initiatives for inclusion in state CPRG Implementation Grant proposal.
• Compile CPRG Implementation Grant
proposal and supporting documents for submission by State.
This Emergency Purchase has an expected start date of 02/22/2024 through 05/21/2024 with an Original
Estimated Cost of $100,000.00, using Federal Funds.
Signed By: Jake Poeschel, Chief Financial Officer
Vendor: The Accelerate Group Notary Date: 2/22/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 24 3
Federal $100,000.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
55 Environmental Protection Agency File Date: 2/22/2024
Original Filing – 2/22/2024: FY24, Qtr 3, Item# 55
IEPA requires the expertise of consulting firms to assist in writing a Priority Climate Action Plan by the March
1, 2024 deadline and subsequently will need assistance in writing the CPRG Implementation Grant Submission
by the April 1, 2024 deadline.
Absolute Angels Consulting, LLC has the skills and experiences necessary for this work. They have
experience specializing in steering the renewable energy, cleantech, and infrastructure sectors towards
sustainable practices. Absolute Angels Consulting, LLC has experience collaborates with a diverse array of
stakeholders—including utilities, non-profits, technology firms, and policymakers—to shape cleantech policy at
both state and federal levels while also helping clients respond to funding opportunities across various
competitive grant programs. Given our tight timeline for the CPRG plan to be submitted, IEPA is enlisting
services from two vendors who will need to work together. Absolute Angels Consulting, LLC has previously
worked with our other vendor, The Accelerate Group, which will ensure a smooth process across vendors for
developing our plan submission.
Contracting with Absolute Angels Consulting, LLC will better position IEPA for success with the Climate
Pollution Reduction Grant application and process.
• Assist IEPA in preparation and timely submission of one or more Climate Pollution Reduction Grants (CPRG)
Implementation Grants either for the State of IL only or as part of one or more national/regional applications.
The Priority Climate Action Plan Submission is due March 1, 2024, and the CPRG Implementation Grant
Submission is due April 1, 2024.
• Review of any and all work IEPA has completed related to the CPRG including
Phase 1 planning and Phase 2 implementation
• If necessary, organize and support IEPA in stakeholder workshops
around CPRG submissions
• Support in writing of grant submission and assembly of project budgets
• Other
support as required/requested by the IEPA to submit the most competitive CPRG application(s) feasible for
maximum benefit for the people of Illinois.
This Emergency Purchase has an expected start date of 02/22/2024 through 05/21/2024 with an Original
Estimated Cost of $50,050.00, using Federal Funds.
Signed By: Jake Poeschel, Chief Financial Officer
Vendor: Absolute Angels Consulting Notary Date: 2/22/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 24 3
Federal $50,050.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
56 Environmental Protection Agency File Date: 2/16/2024
Original Filing – 2/16/2024: FY24, Qtr 3, Item# 56
Agency is experiencing a vehicle shortage. Vehicles are need to conduct off-site inspections of the environment
to ensure the health
and safety of residents. These specific vehicles were chosen due to the Bureau of Water's
requirements. Field staff often travel in large
groups, so we need larger passenger capacity. The vehicles must
also be equipped to travel on various types of terrain throughout the
State while also sometimes towing trailers
or boats. Due to the current vehicle market, these were the only current options found that
meet our needs.
These vehicles will be used by Surface Water staff to conduct field and site visits for the Lake Monitoring
Program,
Harmful Alge Bloom program, Intensive Basin Studies and Water Monitoring Network. Vendor is
local and has the supplies to meet IEPA's demands. This also reduces transportation costs.
3 new vehicles from Landmark Ford. 3 Ford Transit 250 Cargo Vans.
This Emergency Purchase has an expected start date of 02/16/2024 through 03/29/2024 with an Original
Estimated Cost of $155,085.00.
Signed By: Andrew Shackelford, APO
Vendor: Landmark Ford Notary Date: 2/16/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $155,085.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
57 State Fire Marshal File Date: 3/6/2024
Original Filing – 3/6/2024: FY24, Qtr 3, Item# 57
Sutton Ford holds the master contract for SUVs. It was determined Sutton had a hybrid vehicle, which is the
preferred vehicle type. However, this vehicle is the most expensive option and includes with unnecessary
upgraded options. OSFM contacted 3 additional dealers. OSFM procurement has identified One (1) Ford
Explorer available at Morrow Brothers Ford that would meet the need and moved quickly to secure it. This
vehicle not only meets our requirements but will save OSFM over $13,000 than choosing the master contract
vendor.
There are one (1) Ford Explorer currently on the Vendor's lot.
A search of BEP database yielded zero BEP vendors for vehicles under NIGP Code 071-80. There is no
opportunity to include Business Enterprise Program contractors on this purchase. The current Master Contract
did not contain a BEP subcontracting goal requirement nor are there any BEP vendors registered under NIGP
Code 071-80.
This Emergency Purchase has an expected start date of 03/06/24 through 06/03/2024 with an Original
Estimated Cost of $48,788.00.
Signed By: Clint Everetts, Fiscal Division Manager
Vendor: Morrow Brothers Ford Notary Date: 3/6/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $48,788.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
58 Southern Illinois University E File Date: 2/23/2024
Original Filing – 2/23/2024: FY24, Qtr 3, Item# 58
LOW BIDDER from among three resellers of this manufacturer. This is a manufacturer build to suit product.
2000 AMP 480/277 VOLT SWITCHGEAR AND 480V/277 VOLT PANELBOARDS AND 120/208 VOLT
PANELBOARDS
This Emergency Purchase has an expected start date of 03/11/2024 through04/30/2024 with an Original
Estimated Cost of $328,990.00.
Signed By: Matt Brown, Dir. Of Purchases
Vendor: Butler Supply Notary Date: 2/23/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $328,990.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
59 Natural Resources, Department of File Date: 3/11/2024
Original Filing – 3/11/2024: FY24, Qtr 3, Item# 59
Due to unusually cold weather,sprinkler pipes at the Department of Natural Resources’World Recreational &
Shooting Complex (WRSC), froze and burst causing extensive damage to the sprinkler system.The extent of the
damage is unknown the system control panel simultaneously failed.Without a replacement control panel,the
extent of the frozen pipe damage can not be determined (as the water valve to the fire control system has been
turned off and the system can not be pressurized to help with an investigation).WRSC have already procured the
replacement control panel (not part of this emergency purchase) but there are industry standard long lead times
on control panels (this is universal for all manufacturers due to COVID-19-related delays,demand,and backlog
of orders).
This procurement meets all four (4) criteria regarding emergency procurements.The failed sprinkler system is a
threat to public health and safety;without a properly functioning sprinkler system,the Public utilizing the popular
site are at risk.Furthermore,significant amounts of firearm ammunition is stored at the site,there is a popular
restaurant on-site,and the site is host to several internationalscale shooting events (and is utilized for smaller
events throughout the year).Immediate expenditure is required to ensure that the
Public is not at risk (Illinois Procurement Code - 30 ILCS 500/20-30 Criteria A). While a fire would cause
catastrophic damage and loss to the State,the WRSC could also be closed due to lack of Occupancy by the Fire
Marshall (without a functional fire suppression system,the site could be closed). Closure of the WRSC would
affect multiple Concession Agreements and the Concessionaires,if unable to operate,
may withdraw from the Agreements. Immediate expenditure is necessary for repairs to the State property in
order to protect against further loss or damage both from loss of or damage to State properties but also risk
collection of substantial State revenues associated from breached Agreements (Illinois Procurement Code - 30
ILCS 500/20-30 Criteria B &C).Lastly,critical state records are stored at the
site;immediate expenditure is required to ensure integrity of State records (Illinois Procurement Code- 30 ILCS
500/20-30 Criteria D).
The site currently does not have an active fire suppression system due to the failed sprinkler pipes.Once the
control panel is installed, the Agency will proceed with Kane Fire Protection (Kane) to pressure test the
system,identify failed pipes, repair or replacethe failed pipes,and ensure that pipes are insulated (or otherwise
protected) from future freeze events.Kane has experience with the WRSC, additional experience at other State
properties in DNR Region #5,is located in close proximity to the project site,and can most swiftly mobilize to
resolve the Emergency Criteria.Kane is registered in Bid Buy.
The Agency will be requiring the following tasks associated with this emergency procurement:
- Investigation of failed sprinkler pipes (including pressure testing and physical inspection)
- Repairs & Replacement of failed sprinkler pipes at Ammunition Building,Vendor Mall, Vendor Barns,and Main
Event Building.
- Installation of protection in breezeways and locations where failed pipes are repaired / replaced to prevent
future failures due to freezing weather.
There are two Contractor/Vendor commodity areas of expertise for this project-the first for the fire suppression
system control panel that has failed (34-016) and the second for the fire sprinkler systems that have failed (93-
633). A search of the Illinois Procurement Gateway for BEP firms by these NIGP Code show that no BEP firms
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
were within 100 miles of subject site (near Sparta,IL);the closest BEP
firm for the two NIGP codes was Commercial Electric,inc.out of MattoonIL (153 miles from the World
Shooting & Recreation Complex). Given the Emergency Criteria and risks associated with long response
times,the Agency selected Kane Fire Protection (V00003599) out of Alton,IL;while this firm does not meet BEP
requirements,proximity to the project site,familiarity with the World Shooting & Recreation Complex, and
experience with other State systems in the area,were deemed to be critical factors in cotractor selection.
This Emergency Purchase has an expected start date of 03/5/2024 through 05/30/2024 with an Original
Estimated Cost of $100,000.00.
Signed By: Dale Brockamp, Field Operations
Vendor: Kane Fire Protection Notary Date: 3/11/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
60 Education, State Board of File Date: 3/14/2024
Original Filing – 3/14/2024: FY24, Qtr 3, Item# 60
Lanter Distributing, LLC has been providing these services for the Illinois State Board of Education via a
contract. The vendor has the knowledge and expertise to provide these services. ISBE has released multiple
Invitations for Bids for these services in prior years and Lanter Distributing has been the only responding bidder.
The vendor will efficiently receive; warehouse; and deliver USDA Foods, including dry, cooler, and frozen
foods. The intended recipients are approved public and private nonprofit schools, correctional facilities,
emergency disaster-relief agencies, summer food services programs, and other such entities as may be
approved.
ISBE is not seeking a BEP goal on this solicitation. This contract will be paid 100% with federal funding. ISBE
searched the State of Illinois Commission on Equity and Inclusion website to find registered BEP vendors under
the appropriate NIGP codes. There are only 2 registered BEP certified vendors. Both registered vendors are not
located within the state of Illinois.
This Emergency Purchase has an expected start date of 03/12/2024 through 06/09/2024 with an Original
Estimated Cost of $1,100,000.00.
Signed By: Jason Perry, Director
Vendor: Lanter Distributing LLC Notary Date: 3/14/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 24 3
Federal $1,100,000.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
61 Corrections, Department of File Date: 3/15/2024
Original Filing – 3/15/2024: FY24, Qtr 3, Item# 61
The Vendor is able to provide needed commissary items to the Illinois Department of Corrections.
The Vendor will provide approved commissary items that will allow for the continued sales of food, clothing,
health/beauty, sundries and electronics to individuals in custody.
The amount of this expenditure is 6,000,000. This is a zero dollar contract, the State does not fund the
expenses.
This Emergency Purchase has an expected start date of 03/15/2024 through 05/24/2024 with an Original
Estimated Cost of $6,000,000.00. That is not a State or Federal funded expense.
Signed By: Jacenta Wilson, APO
Vendor: E-Ford Commissary Inc Notary Date: 3/15/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
62 University of Illinois Urbana-Champaign File Date: 3/14/2024
Original Filing – 3/14/2024: FY24, Qtr 3, Item# 62
Apache Janitorial Services is currently providing temporary EVS/hospital-grade cleaning, housekeeping, and
COVID-19 disinfection services at the UI Hospital (Building 949). UI Health currently has a Emergency
Purchase extension that is expiring 3/26/2024. We need Apache to continue providing twenty (20) employees
and one (1) supervisor for a 90-day period. We are currently in contract negotiations for a more permanent
solution via a cooperative procurement (849IDM).
Apache Service and Supply Company will provide temporary EVS/hospital-grade cleaning, housekeeping, and
COVID-19 disinfection services at the UI Hospital (Building 949). Vendor will provide all labor and required
equipment to complete the work. The purpose of this emergency janitorial purchase request is to make sure UI
Health is clean for patients, visitors and guests in our public spaces.
This Emergency Purchase has an expected start date of 03/27/2024 through 06/24/2024 with an Original
Estimated Cost of $900,000.00, using Institution Funds.
Signed By: Aaron Rosenthal, Senior Associate Director
Vendor: Apache Service And Supply Co. Notary Date: 3/14/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $900,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
63 Healthcare and Family Services File Date: 3/19/2024
Original Filing –3/19/2024: FY24, Qtr 3, Item# 63
Using both Federal & State Funds
HFS relies on the annual revenue of $2.4 billion (approximately $200 million per month) generated by the Drug
Rebate program through collected rebates, which is crucial to funding many of the State's Medicaid programs.
The Agency requires a vendor to provide claims reimbursement to receive payment for the appropriate state and
federal rebate amounts. This process ensures that customers can access all necessary life-saving medications,
maintenance medications, over-the-counter drugs, and vaccines. To meet these requirements, HFS needs a
Pharmacy Benefit Management System (PBMS) to process and adjudicate pharmacy claims, complying with
Federal Regulations, Illinois Statutes, associated Illinois Administrative Rules, and policies set by State and
Federal Governments. Pharmacies also rely on this PBMS to submit pharmacy claims for payment. The PBMS
facilitates prior authorizations, which are essential for the health and safety of approximately 3.9 million Illinois
Medicaid customers. The PBMS enables the management of a Preferred Drug List (PDL), which would not be
enforceable without a functional PBMS to monitor and edit claims. The current system interfaces with the
provider enrollment system, eligibility systems, and the legacy MMIS system. Additionally, technical services
are necessary during the contract to allow for programmatic changes/additions which may arise during the
contract period and to ensure a smooth transition of data to a newly awarded Vendor.
The absence of a PBMS /Vendor would result in a catastrophic failure of HFS' ability to process and
adjudicate pharmacy claims. This would have dire consequences for over 3.9 million Illinois Medicaid
customers, as they would be unable to access essential medications, maintenance drugs, over-the-counter
medicines, or vaccines, putting their health, life and safety at significant risk. Furthermore, pharmacies would be
unable to submit pharmacy claims for payment. The impact on life and health, combined with the long-term
ramifications of a failed PBMS, cannot be underestimated. The State of Illinois Medicaid program primarily
serves the most vulnerable citizens of the state, and depriving them of access to healthcare could lead to severe
illnesses, injuries, and even fatalities. The absence of a functional PBMS not only endangers the Pharmacy
program and its beneficiaries but also directly impacts the funding of various other programs within HFS. The
Drug Rebate program alone generates over $2.4 billion ($200 million monthly) in revenue, which plays a crucial
role in funding the state's Medicaid programs. Additionally, there is a need for transition services to migrate
historical data from the current system to the new one and to facilitate the closure of the existing contract.
Support services with the current file formats will be essential to bridge the gap between the current contract
and the contract with the newly procured vendor.
This Emergency Purchase has an expected start date of 03/17/2024 through 06/15/2024 with an Original
Estimated Cost of $1,512,162.00, using both Federal & State Funds.
Signed By: Devin McQuillan, APO
Vendor: Change Healthcare Pharmacy Solutions Notary Date: 3/19/2024
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,512,162.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
34 Innovation & Technology, Department of File Date: 3/13/2024
Final Cost Statement
Latest Filing – 03/13/2024: FY24, Qtr 3, Item# 34
An Actual Total Cost of FY24, Qtr 3, Item # 34 is $127,075.11 was reported in the same filing quarter.
Original Filing – 2/14/2024: FY24, Qtr 3, Item# 46
This vendor is already set up to receive the Emergency Alerts from JULIE/ DIGGER (Chicago) on behalf of the
State and has all necessary documentation to prevent a lapse in service as they have been the incumbent for the
last 10 years. A lapse wasn't acceptable as the state needs to have 24 hour a day, 365 days a year service. If the
state had to on board a new vendor it would create a lapse in this need.
The agency needs to have a fiber locating vendor that receives notices directly from JULIE and DIGGER for
items the effect DoIT fiber. Vendor screens all notices and provides location services in the alloted time frame.
Vendor will keep logs of all dispatch notifications defined by JULIE/DIGGER. Vendor will mark located utilities
per the Excavator Handbook issues by JULIE.
This Emergency Purchase has an expected start date of 11/17/2023 through 02/14/2024 with an Original
Estimated Cost of $150,000.00.
Signed By: Matthew Lehman, APO
Vendor: Adesta LLC Notary Date: 2/14/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $150,000.00 $127,075.11 $127,075.11 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
64 Northern Illinois University File Date: 1/18/2024
Final Cost Statement
Latest Filing – 01/18/2024: FY24, Qtr 3, Item# 64
An Actual Total Cost of FY24, Qtr 3, Item # 64 is $108,437.10 was reported in the same filing quarter.
Original Filing – 12/19/2023: FY24, Qtr 3, Item# 1
Used Local University Funds
Due to the auto workers strike the window to order new model year 2024 vehicles was closed. The next
ordering window for Model year 2025 was not firmly determined but expected to be late in the first quarter of
2024 with production lead times extending into months after the purchase. Due to budgetary issues the
University is not able to purchase the vehicles outright but has available funds to finance a lease option. A state
contract is active with Sutton Brothers, a BEP vendor, and when contacted they advised they had no vehicles
available and not accepting any new model year 2024 purchases. Morrow Brothers Ford was also contacted
and they had no vehicles available. Bob Ridings , a Ford dealer, has stock available to meet our needs. As a
result, the University must pursue an emergency quick purchase to secure the available inventory.
Signed By: Antoinette Bridges, Executive Director
Vendor: Bob Riding (Ford Motor Credit Co.) Notary Date: 12/19/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $108,437.10 $108,437.10 $108,437.10 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
65 Capital Development Board File Date: 1/3/2024
Final Cost Statement
Latest Filing – 01/03/2024: FY24, Qtr 3, Item# 65
An Actual Total Cost of $8,971.93 was reported in the same filing quarter.
Original Filing – 09/15/2023: FY24, Qtr 3, Item# 5
The scope of work provides for an assessment of the roof, ventilation issues, and interior damage, to the extent
interior repairs [temp or permanent] should be made to eliminate exposure to potential mold growth, including
recommendations for temporary repairs to the roof and ventilation system, until more permanent repairs can be
implemented. Testing may be required.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this
procurement should not exceed $100,000.00, which is a place-holder prior to the negotiation of a Professional
Services Agreement, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 09/15/2023 through 12/31/2023 with an Original
Estimated Cost of $100,000.00.
Signed By: Amber Evans, Sr. Capital Program Analyst
Vendor: Hurst-Rosche, Inc. Notary Date: 9/15/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $8,971.93 $8,971.93 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
66 Transportation, Department of File Date: 3/11/2024
Second Filing - 03/11/2024: FY24, Qtr 3, Item # 66
An Emergency Purchase Extension was received on March 11, 2024 requesting an extension for dates starting
3/31/2024 to 07/30/2024 at an additional estimated cost of $69,000.00, revising the total estimated cost to
$170,000.00. Reported in the same filing quarter.
Original Filing – 12/21/2023: FY24, Qtr 3, Item# 6
This Vendor is selected for continuity of this safety services and to ensure IDOT employees receive medical
services to meet the occupational health and safety requirements set forth by OSHA standards for respiratory
protection, hearing conservation and medical surveillance for employees who are exposed to known health
hazards in the workplace.
The Vendor shall provide medical services that Illinois Department of Transportation (IDOT) needs to continue
to comply with respiratory protection, hearing conservation and medical surveillance standards.
This Emergency Purchase has an expected start date of 1/1/2024 through 03/31/2024 with an Original
Estimated Cost of $99,000.00.
Signed By: Omolara Erewele, Procurement Section Chief
Vendor: HSHS Medical Group Notary Date: 12/21/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $99,000.00 $170,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
67 Capital Development Board File Date: 3/18/2024
Second Filing –03/18/2024: FY24, Qtr 3, Item # 67
An Emergency Purchase Extension was received on March 18, 2024 requesting an extension for dates starting
03/25/2024 to 05/31/2024 at an additional estimated cost of $35,000.00, revising the total estimated cost to
$200,869.00. in the same filing quarter.
Original Filing – 12/27/2023: FY24, Qtr 3, Item# 8
The scope of work provides for the removal of an existing suspended gypsum board ceiling system, salvaging,
and storing all existing items and devices attached to the ceiling and reinstalling them in a new gypsum board
suspended ceiling system. Additionally,the existing plaster ceiling contains lead paint and must be remediated,
and the plaster ceiling must be re-anchored to existing wood joists above.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, design
documents provided by the Architect/Engineer of record,and quote received by Laverdiere Construction,Inc.
Section 01 29 00 PAYMENT PROCEDURES,will be strictly followed and adhered to. The sum of all items
listed in the Contractor Schedule of Values should equal the contract award amount. Payment amounts will be
approved based on proof of work actually performed and materials actually used. Construction Services
provided under this procurement should not exceed $165,869.00, which is a place-holder prior to entering into a
Construction Contract, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 12/27/2023 through 03/25/2024 with an Original
Estimated Cost of $165,869.00.
Signed By: Chris Miles, Exec II
Vendor: Laverdiere Construction Notary Date: 12/27/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $165,869.00 $200,869.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
68 Transportation, Department of File Date: 3/4/2024
Second Filing - 03/04/2024: FY24, Qtr 3, Item # 68
An Emergency Purchase Extension was received on March 4, 2024 requesting an extension for dates starting
3/31/2024 to 06/30/2024. The extension expenditure is not assessed and will be charged for time only.
Reported in the same filing quarter.
Original Filing – 1/1/2024: FY24, Qtr 3, Item# 10
Janitorial services for the Spoon River and Mackinaw Dells Rest Areas. Services include maintaining a clean,
safe rest area for the traveling public. This shall include building and grounds contained in the area from the
edge of the interstate shoulder to the access control fence and extending longitudinally from the taper of the
entrance ramp to the tamper of the exit ramp. Vendor will routinely clean the buildings, care for the grounds
within the rest area, including mowing, trash and litter pickup, and maintenance of flower beds, shrub beds, and
other planted materials and removal of sticks from the grounds, litter and debris pickup in the parking area and
ramps, along with the placement and cleanup of oil absorbent materials, and snow and ice removal as desired.
The rest area maintenance services will be completed by a State Use vendor.
This Emergency Purchase has an expected start date of 1/1/2024 through 03/30/2024 with an Original
Estimated Cost of $455,000.00.
Signed By: Megan Seitzinger, Bureau Chief
Vendor: F. Patsson, Inc. Notary Date: 1/4/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $455,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
70 Environmental Protection Agency File Date: 3/5/2024
Second Filing - 03/05/2024: FY24, Qtr 3, Item # 70
An Emergency Purchase Extension was received on March 5, 2024 requesting an extension for dates starting
4/1/2024 to 06/30/2024. The extension expenditure is not assessed and will be charged for time only. Reported
in the same filing quarter.
Original Filing – 1/5/2024: FY24, Qtr 3, Item# 15
IEPA has had contract with Heritage Environmental Services, LLC (Heritage) for these services for several
years. The contract expired 12/31/23. IEPA was unable to renew the contract due to Heritage's failure to meet
the BEP goal on the contract. IEPA had tried to competitively procure a new multi-year contract for these
services, but the procurement was unable to be completed in time. Given that Heritage was the incumbent
vendor and IEPA is pursuing a new multi-year contract, it is best to keep continuity of the services at this time.
If IEPA were to switch vendors for this emergency and then potentially switch vendors again at the conclusion
of the competitive procurement, it would cause multiple changes in services for our long term facility partners
and the public taking advantage of these services. It is imperative that the long term hazardous waste collection
program maintains the standard functionality during this stop gap period and eliminate a transition period so that
the program and participation does not decline.
Section 22.16b(d) of the Illinois Environmental Protection Act mandates that IEPA establish household
hazardous waste collections in appropriate places in the State to ensure that said wastes collected are properly
disposed of, and authorizes the IEPA to contract with other parties for that purpose. IEPA currently has five
Intergovernmental Agreements (IGAs) with cities/counties who serve as the long term collection sites for
household hazardous wastes. This emergency contract will ensure that IEPA fulfills the mandate under the
Illinois Environmental Protection Act as well as fulfill our responsibilities in the IGAs with the long term
collection sites.
Heritage will implement various packing, pick-up, disposal, and training services in
connection with IEPA's long-term Household Hazardous Waste (HHW) collection program.
- Vendor will
assist in planning and development of sites for use as long-term HHW collection stations
- Vendor will
provide all necessary materials, supplies, and incidentals for the collection station personnel to properly perform
the
required operations at the collection station.
- Vendor will provide the labor and equipment
necessary to pick-up, transport, store, and dispose of or recycle the collected HHW
- Vendor shall provide
training to the collection station personnel in the proper methods of receiving, segregating, packaging and
preparing for shipment the household hazardous wastes collected.
Under the current circumstances, IEPA needs continuity of services meaning the incumbent vendor is the best
option for the emergency contract. IEPA has strongly encouraged Heritage to utilize BEP subcontractors.
This Emergency Purchase has an expected start date of 01/02/2024 through 03/31/2024 with an Original
Estimated Cost of $500,000.00.
Signed By: Andrew Shackelford, APO
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
Vendor: Hertiage Enviromental Services Notary Date: 1/5/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $500,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
71 Capital Development Board File Date: 3/11/2024
Second Filing - 03/11/2024: FY24, Qtr 3, Item # 71
An Emergency Purchase Extension was received on March 11, 2024 requesting an extension for dates starting
04/09/2024 to 07/31/2024. The extension expenditure is not assessed and will be charged for time only.
Reported in the same filing quarter.
Original Filing – 1/10/2024: FY24, Qtr 3, Item# 22
The scope of work provides for installation of temporary utilities to support temporary kitchen units at the
Northern Reception and Classification Center and Stateville Correctional Center. The contractor, under the A/E
guidance and supervision will provide work that includes electrical services,potable water supplies, sanitary
sewer, LP gas lines, site grading, drainage, gravel, concrete aprons, etc. for the connection of multiple trailers at
each facility. Coordination with the temporary kitchen supplier may be required as the temporary kitchens
consist of multiple semi-trailers for food preparation, dishwashing, food storage, etc.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any
design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,
will be strictly followed and adhered to.The sum of all items listed in the Contractor Schedule of Values should
equal the contract award amount. Payment amounts will be approved based on proof of work actually
performed and materials actually used. Construction services provided under this
procurement should not exceed $500,000.00, which is a place-holder prior entering into a Construction
Contract,without prior authorization from the Capital Development Board in consultation with the Chief
Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction,the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 01/102024 through 04/09/2024 with an Original
Estimated Cost of $500,000.00.
Signed By: Chris Miles, Exec II
Vendor: Block Electric Co. Inc. Notary Date: 1/10/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $500,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
72 Capital Development Board File Date: 3/11/2024
Second Filing - 03/11/2024: FY24, Qtr 3, Item #72
An Emergency Purchase Extension was received on March 11, 2024 requesting an extension for dates starting
04/09/2024 to 09/30/20243. The extension expenditure is not assessed and will be charged for time only.
Reported in the same filing quarter.
Original Filing – 1/10/2024: FY24, Qtr 3, Item# 23
The scope of work provides for the design and construction of temporary utilities to support temporary
kitchens at the Northern Reception and Classification Center and Stateville Correctional Center. I he temporary
kitchens consist ot multiple semi-trailers tor tood preparation, dishwashing,food storage, etc. The A/E will need
to determine appropriate utility tie-ins,design of all utility services,and construction estimates. The work includes
electrical services, potable water supplies, sanitary sewer, LP gas lines, site grading, drainage, gravel, concrete
aprons, etc. for the connection of multiple trailers at each facility. The scope does not include the
removal/disassembly of the site utilities in the future. Although the kitchens are considered temporary,the design
and construction should be sufficient to accommodate 4 years of use to allow for permanent renovations to the
existing kitchens. Coordination with the temporary kitchen
supplier may be required.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
January 2024 Design and Construction Manual. Basic Architectural Services provided under this procurement
should not exceed $100,000.00, which is a place-holder prior to the negotiation of a Professional Services
Agreement, without prior authorization from the Capital Development Board in consultation with the Chief
Procurement Office. Final Actual Costs will be reported upon project completion and project closeout.
In accordance with section 00 21 50 of the Standard Documents for Construction,the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 01/10/2024 through 04/09/2024 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Milhouse Engineering & Construction Notary Date: 1/10/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
73 Military Affairs, Department of File Date: 3/6/2024
Final Cost Statement
Latest Filing – 03/16/2024: FY24, Qtr 3, Item# 73
An Actual Total Cost of FY24, Qtr 3, Item # 73 is $242,026.58 was reported in the same filing quarter.
Original Filing – 1/16/2024: FY24, Qtr 3, Item# 16
Available immediately to assess the situation at the facility. This is crucial to prevent further damage. Vendor is
registered in BidBuy/IPG and has performed similar satisfactory services in the past.
A fire occurred in the Macomb Armory over Thanksgiving weekend. Lithium batteries were on fire and two
rooms were severely burned. Remainder of armory has significant smoke damage and toxic ash remnants.
Services include determination of salvageable vs non salvegeable items, testing of materials, extensive cleaning,
odor treatments, removal of suspended tiles, and hepa vac services.
This Emergency Purchase has an expected start date of 11/30/2023 through 2/27/2024 with an Original
Estimated Cost of $243,000.00, using Federal Funds.
Signed By: Scott Eldridge, Exec I
Vendor: DSI Holdings Corp Notary Date: 12/6/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 24 3
Federal $243,000.00 $242,026.58
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
75 Capital Development Board File Date: 3/7/2024
Second Filing - 03/07/2024: FY24, Qtr 3, Item # 75
An Emergency Purchase Extension was received on March 7, 2024 requesting an extension for dates starting
4/29/2024 to 09/30/2024. The extension expenditure is not assessed and will be charged for time only.
Reported in the same filing quarter.
Original Filing – 1/31/2024: FY24, Qtr 3, Item# 53
The scope of work provides for the complete demolition of Elm Cottage at Alton Mental Health Center.
Demolition necessitates the use of wet methods and an abatement subcontractor will be required for on-site
preparation of dumpsters for use during the demolition process. Utilities will be systematically removed beneath
the building footprint and up to the originating main utility line and capped. Foundations will be removed to 1 ft.
below grade.The site will be regraded to facilitate proper drainage using clean dirt compacted to 90%, and the
area seeded after all demo materials,tools, and equipment have been removed.
Incorporated documents include the March 2009 Standard Documents tor Construction & Supplement and any
design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,
will be strictly followed and adhered to.The sum of all items listed in the Contractor Schedule of Values should
equal the contract award amount. Payment amounts will be approved based on proof of work actually
performed and materials actually used. Construction services provided under this
procurement should not exceed $788,000.00, which is a place-holder prior entering into a Construction
Contract,without prior authorization from the Capital Development Board in consultation with the Chief
Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction,the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 01/31/2024 through 04/29/2024 with an Original
Estimated Cost of $788,000.00.
Signed By: Chris Miles, Exec II
Vendor: Limbaugh Construction Co. Notary Date: 1/31/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $788,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
76 Capital Development Board File Date: 12/8/2023
Fourth Filing - 12/08/2023 FY24, Qtr 3, Item # 76
An Emergency Purchase Extension was received on December 8, 2023 requesting an extension for dates
starting 12/31/2023 to 4/30/2024. The extension expenditure is not assessed and will be charged for time only.
Third Filing - 03/09/2023 FY23, Qtr3, Item #293
An Emergency Purchase Extension was received on March 9, 2023 requesting an extension for dates starting
03/28/2022 to 03/11/2023 at an additional estimated cost of $8,970.00, revising the total estimated cost to
$258,970.00.
Second Filing - 08/17/2021:
An Emergency Purchase Extension was received on August 17, 2021 requesting an extension for dates starting
08/17/2021 to 11/01/2021. The extension expenditure is not assessed and will be charged for time
Original Filing - 05-28-2021, FY21, Qtr4, Item #24:
The vendor will provide services for an evaluation of the existing elevators in the Healthcare Unit and immediate
design services for expedited replacement work to provide reliable code compliant elevators. This Emergency
Purchase has an expected start date of 05-28-2021 through 08-25-2021 with an original estimated cost of
$250,000.00.
Signed By: Chris Miles, Executive II
Vendor: IMEG Corp Notary Date: 5/28/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $250,000.00 $258,970.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
77 Military Affairs, Department of File Date: 6/26/2023
Latest Filing – 06/26/2023: FY24, Qtr 1, Item # 77
The Actual Total Cost of FY24, Qtr 1, Item# 77 is $38,167.00
Original Filing – 4/20/2023: FY23, Qtr 4, Item# 21
Vendor is the only vendor in the area that works on aircraft hangar doors. Several vendors were contacted.
None of them work on hangar doors only garage doors and small roll up type doors.
Labor and materials to replace defect door motor and gear box.
All BEP vendors for this commodity code to make door repairs are in the Chicago area and quick response was
required for security of aircraft.
This Emergency Purchase has an expected start date of 04/20/2023 through 05/31/2023 with an Original
Estimated Cost of $38,000.00 using Federal Funding.
Signed By: Scott Eldridge, Exec 1
Vendor: Christy Foltz Inc. Notary Date: 4/20/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 24 3
Federal $38,000.00 $38,167.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
78 Innovation & Technology, Department of File Date: 11/27/2023
Third Filing – 11/27/2023: FY24, Qtr3, Item # 78
An Emergency Purchase Extension was received on November 27, 2023 requesting an extension for dates
starting 12/11/2023 to 06/11/2024. The extension expenditure is not assessed and will be charged for time only.
Second Filing - 03/03/2023: FY23, Qtr3, Item #72
An Emergency Purchase Extension was received on March 3, 2023 requesting an extension for dates starting
12/10/2022 to 03/09/2023 at an additional estimated cost of $33,000,000.00, revising the total estimated cost to
$36,000,000.00.
Original Filing – 11/30/2022: FY23, Qtr 2, Item# 35
The Department currently has a Sole Source contract with AT&T Corp until 12/09/22. AT&T has developed a
significant infrastructure of services provided to the state and other agencies. The Department currently has
these services with AT&T at a reduced cost. At this time, AT&T is the only known vendor that can provide
this wide array of services statewide without significant down time. Due to significant delays processing a
new SEFS procurement to replace the expiring contract, the Department is forced to pivot and request an
emergency to ensure uninterrupted services continue for thousands of state employees, offices, and schools
around the state. This contract provides roughly 90% of the state network connectivity and is vital to daily
operations for hundreds of agencies and schools. The Department currently has a RFP on the street for a new
10 year contract for these services which closes 12/15. We will not be able to award this contract in time, nor
is there sufficient time for any potential transition to a new provider. This emergency contract will be a JPMC
available for use by all state agencies, other governmental entities, and not-for-profits.
The Department requires services which fulfill the State’s private telecommunications network voice and data
services required to perform our critical mission. The scope of services covered is wide-ranging services
(Transport services, Private Fiber, Internet Egress, Local Voice, Long Distance, Conferencing and Other
Services) which will enable governmental units and qualified not-for-profit agencies to purchase
telecommunications services, some directly from the resulting contract and some through the DoIT, as to be
specified in the resulting contract.
This Emergency Purchase has an expected start date of 12/10/2022 through 03/09/2023 with an Original
Estimated Cost of $3,000,000.00.
Signed By: Van P Austin, APO
Vendor: AT&T Corp Notary Date: 11/30/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $3,000,000.00 $36,000,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
79 Capital Development Board File Date: 7/6/2023
Fourth Filing – 07/06/2023: FY24, Qtr 3, Item #79
An Emergency Purchase Extension was received on July 6, 2023 requesting an extension for dates starting
7/6/2023 to 12/31/2023. The extension expenditure is not assessed and will be charged for time only.
Third Filing – 03/17/2023: FY24, Qtr 2, Item # 61
An Emergency Purchase Extension was received on March 17, 2023 requesting an extension for dates starting
01/1/2023 to 7/15/2023. The extension expenditure is not assessed and will be charged for time only.
Second Filing – 10/16/2023: FY24, Qtr 3, Item # 60
An Emergency Purchase Extension was received on june 10, 2022 requesting an extension for dates starting
06/10/2022 to 12/31/2023. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 3/30/2022: FY22, Qtr 4, Item# 8
The Department of Agriculture ("DOA") has notified the Capital Development Board ("CDB") that the Fire Alarm
Systems and Sprinkler Systems throughout the DuQuoin State Fairgrounds are in a state of failure and need
repaired and/or replaced as soon as reasonably possible. Of most concern are the fire alarm and sprinkler
systems in the Grandstand/Administrative Offices,The New Horse Barn, and the Main Gate Building.
Fairgrounds staff have maintained these systems as long possible.Time and money have been spent year after
year, including a fire watch provided by the City of DuQuoin during the Fair, and failures continue to occur.
These systems are shut down and are inoperable before and after the fair. Therefore,DOA has requested that
CDB provide immediate assistance under an emergency declaration to assess and repair/replace the systems in
the Grandstand/Administrative Offices,The New Horse Barn and the Main Gate Building as quickly as possible
to prevent the threat to public safety, and to prevent the threat against further damage to the property while a
plan for overall system replacement work throughout the fairgrounds is approved.
The Grandstand's fire panel is obsolete and parts are no longer available. One of the Fire Alarm Sub-Panels
(Annunciator Panel or Pull Station Panel) has failed. Sprinkler lines are dilapidated in multiple areas, due to years
of decay, and the lines have pin holes that causethe air compressor (Dry System) to overwork to keep up.
Because the sprinkler system has air inside the pipes instead of water,the
condensation from the air/weather creates rust inside the pipes. Fairgrounds staff pay a contractor to clean the
sprinkler system pipes before getting the sprinkler system ready for the Fair. The sprinkler lines have been
replaced over the years but the magnitude of lines in need of repair is unfeasible to attempt without a complete
renovation. Inspections from the Illinois State Fire Marshal in 2019 and 2020 have noted that the "sprinkler
system has been shut down and is inoperable." In fact, each year since 2009,the Illinois State Fire Marshal’s
inspections fail the sprinkler system in not only the Grandstand/Administrative Offices,but every building that
has a sprinkler system in it. Fairgrounds administrative staff are located in the Grandstand/Administrative
Offices. That staff includes, but is not limited to, the Fair Manager,4 full time Department of Agriculture
employees, part-time summer employees and multiple full time/part time summer workers doing maintenance to
the Grandstand/Administrative Offices and tunnel. There are thousands of Fair visitors in the Grandstand during
the Fair for concerts and entertainment. Additionally, there are non-fair events scheduled throughout the year,
both of which cause a serious concern for a threat to public health and safety and a threat to equipment and
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
further damage should a fire occur.
The New Horse Barn's fire panel is functioning at this time but is obsolete and parts are unavailable if and when
a system failure occurs. Sprinkler lines are dilapidated and the sprinkler system is down at this time due to
continuous line failures. Because the sprinkler system has air inside the pipes instead of water,the condensation
from the air/weather creates rust inside the pipes.
Fairgrounds staff pay a contractor to clean the sprinkler system pipes before getting the sprinkler system ready
for the Fair. Multiple repairs have been completed on the sprinkler system but due to the overwhelming amount
of repairs still needed,it is unfeasible without a complete renovation. Similar to the Grandstand/Administrative
Offices,the Illinois Fire Marshal inspections for 2019 and 2020
have noted that the "sprinkler system has been shut down and parts removed" and the sprinkler system is out of
service due to needed repairs/replacement. There are several events scheduled in The New Horse Barn which
also house the animals during the events. Again, the failure of the fire alarm and sprinkler systems cause a
serious concern for a threat to public health and safety, a threat to the animals housed in the barn, and a threat
to equipment and further damage should a fire occur.
The main fire alarm control panel for the campus is located in the Main Gate Building. The existing panel has a
dialer with two communication lines, one line for trouble and the second for alarm conditions.It has been noted
by staff when one of the building fire alarm control panels activates an alarm or trouble condition, no other
alarm can capture the line. Single source fire alarm control panels and peripheral devices should be taken into
consideration. A proprietary campus system gives the owner full monitoring capabilities and control of the entire
campus. Since upgrading of the system will be a migration process, maintaining a single source system would
allow all existing systems to be maintained while allowing new upgrades to be brought online and integrated.
This project began through the emergency selection of an Architect/Engineer (WE");this exempts the selection
from a 14-day solicitation required through Qualifications-Based Selection ("QBS"). Considering the time frames
needed for the selection,negotiation and execution of an A/E contract followed by bidding and award
procedures, design and replacement of the Fire Alarm and Sprinkler Systems under the existing processes
would likely not begin for several months. For this reason, emergency purchases are necessary to protect
against the threat to public health and safety and to prevent or minimize serious disruption in critical State
services as quickly as possible.
Brown Electric,Inc.,located in Goreville,IL was selected to provide Alarm/Electrical work because they provided
the lowest responsive and responsible quote, and they can respond immediately to this request for emergency
services. This project was publicly bid, utilizing emergency documents and processes.
The scope of work provides for demolishing the main fire alarm control panel, associated cabling, pathways and
all end devices as indicated on drawings for the Grandstand Building, Grandstand Stage Building, and New
Horse Barn. Provide new fire alarm control panel, associated cabling, pathways and all end devices as indicated
on drawings for the Grandstand Building, Grandstand Stage Building, and New Horse Barn.Electrical Contractor
shall interconnect new fire alarm systems with the existing main Fire Alarm Control Panel located at the Main
Gate Building. Provide new fiber optic cabling and associated pathways as denoted on drawings for the
interconnection of the Main Gate building, the Grandstand building,the Grandstand Stage building, and the New
Horse Barn. Cabling shall be tested for continuity. Provide select demolition as it pertains to the removal of fire
alarm and sprinkler system components as
indicated on drawings. Provide new electrical infrastructure and connections to support new fire alarm and
sprinkler equipment and components as indicated on drawings. Temporarily remove and reinstall existing light
fixtures to allow ceiling and sprinkler piping work.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, design
documents provided by the architect/engineer of record, and quote provided by Brown Electric,Inc. Services
provided under this procurement should not exceed $593,098.00, prior to entering into a Construction Contract,
without prior authorization from the Capital Development Board in consultation with the Chief Procurement
Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction,the General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
includes direct labor and supervision, as well as material purchases where the material is installed by the
contractor.
This Emergency Purchase has an expected start date of 03/30/2022 through 06/27/2022 with an Original
Estimated Cost of $593,098.00.
Signed By: Chris Miles, Exec II
Vendor: Brown Elec, Inc. Notary Date: 3/30/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $593,098.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
80 Capital Development Board File Date: 1/5/2024
Final Cost Statement
Latest Filing – 01/05/2024: FY24, Qtr 3, Item# 80
An Actual Total Cost of FY24, Qtr 3, Item # 80 is $624,319.13 was reported in the same filing quarter.
Fourth Filing – 07/06/2023: FY24, Qtr 3, Item # 77
An Emergency Purchase Extension was received on July 6, 2023 requesting an extension for dates starting
7/6/2023 to 12/31/2023. The extension expenditure is not assessed and will be charged for time only.
Third Filing – 03/17/2023: FY24, Qtr 2, Item # 61
An Emergency Purchase Extension was received on March 17, 2023 requesting an extension for dates starting
01/1/2023 to 7/15/2023. The extension expenditure is not assessed and will be charged for time only.
Second Filing – 10/16/2023: FY24, Qtr 3, Item # 60
An Emergency Purchase Extension was received on june 10, 2022 requesting an extension for dates starting
06/10/2022 to 12/31/2023. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 3/30/2022: FY22, Qtr 4, Item# 8
The Department of Agriculture ("DOA") has notified the Capital Development Board ("CDB") that the Fire Alarm
Systems and Sprinkler Systems throughout the DuQuoin State Fairgrounds are in a state of failure and need
repaired and/or replaced as soon as reasonably possible. Of most concern are the fire alarm and sprinkler
systems in the Grandstand/Administrative Offices,The New Horse Barn, and the Main Gate Building.
Fairgrounds staff have maintained these systems as long possible.Time and money have been spent year after
year, including a fire watch provided by the City of DuQuoin during the Fair, and failures continue to occur.
These systems are shut down and are inoperable before and after the fair. Therefore,DOA has requested that
CDB provide immediate assistance under an emergency declaration to assess and repair/replace the systems in
the Grandstand/Administrative Offices,The New Horse Barn and the Main Gate Building as quickly as possible
to prevent the threat to public safety, and to prevent the threat against further damage to the property while a
plan for overall system replacement work throughout the fairgrounds is approved.
The Grandstand's fire panel is obsolete and parts are no longer available. One of the Fire Alarm Sub-Panels
(Annunciator Panel or Pull Station Panel) has failed. Sprinkler lines are dilapidated in multiple areas, due to years
of decay, and the lines have pin holes that causethe air compressor (Dry System) to overwork to keep up.
Because the sprinkler system has air inside the pipes instead of water,the
condensation from the air/weather creates rust inside the pipes. Fairgrounds staff pay a contractor to clean the
sprinkler system pipes before getting the sprinkler system ready for the Fair. The sprinkler lines have been
replaced over the years but the magnitude of lines in need of repair is unfeasible to attempt without a complete
renovation. Inspections from the Illinois State Fire Marshal in 2019 and 2020 have noted that the "sprinkler
system has been shut down and is inoperable." In fact, each year since 2009,the Illinois State Fire Marshal’s
inspections fail the sprinkler system in not only the Grandstand/Administrative Offices,but every building that
has a sprinkler system in it. Fairgrounds administrative staff are located in the Grandstand/Administrative
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
Offices. That staff includes, but is not limited to, the Fair Manager,4 full time Department of Agriculture
employees, part-time summer employees and multiple full time/part time summer workers doing maintenance to
the Grandstand/Administrative Offices and tunnel. There are thousands of Fair visitors in the Grandstand during
the Fair for concerts and entertainment. Additionally, there are non-fair events scheduled throughout the year,
both of which cause a serious concern for a threat to public health and safety and a threat to equipment and
further damage should a fire occur.
The New Horse Barn's fire panel is functioning at this time but is obsolete and parts are unavailable if and when
a system failure occurs. Sprinkler lines are dilapidated and the sprinkler system is down at this time due to
continuous line failures. Because the sprinkler system has air inside the pipes instead of water,the condensation
from the air/weather creates rust inside the pipes.
Fairgrounds staff pay a contractor to clean the sprinkler system pipes before getting the sprinkler system ready
for the Fair. Multiple repairs have been completed on the sprinkler system but due to the overwhelming amount
of repairs still needed,it is unfeasible without a complete renovation. Similar to the Grandstand/Administrative
Offices,the Illinois Fire Marshal inspections for 2019 and 2020
have noted that the "sprinkler system has been shut down and parts removed" and the sprinkler system is out of
service due to needed repairs/replacement. There are several events scheduled in The New Horse Barn which
also house the animals during the events. Again, the failure of the fire alarm and sprinkler systems cause a
serious concern for a threat to public health and safety, a threat to the animals housed in the barn, and a threat
to equipment and further damage should a fire occur.
The main fire alarm control panel for the campus is located in the Main Gate Building. The existing panel has a
dialer with two communication lines, one line for trouble and the second for alarm conditions.It has been noted
by staff when one of the building fire alarm control panels activates an alarm or trouble condition, no other
alarm can capture the line. Single source fire alarm control panels and peripheral devices should be taken into
consideration. A proprietary campus system gives the owner full monitoring capabilities and control of the entire
campus. Since upgrading of the system will be a migration process, maintaining a single source system would
allow all existing systems to be maintained while allowing new upgrades to be brought online and integrated.
This project began through the emergency selection of an Architect/Engineer (WE");this exempts the selection
from a 14-day solicitation required through Qualifications-Based Selection ("QBS"). Considering the time frames
needed for the selection,negotiation and execution of an A/E contract followed by bidding and award
procedures, design and replacement of the Fire Alarm and Sprinkler Systems under the existing processes
would likely not begin for several months. For this reason, emergency purchases are necessary to protect
against the threat to public health and safety and to prevent or minimize serious disruption in critical State
services as quickly as possible.
Brown Electric,Inc.,located in Goreville,IL was selected to provide Alarm/Electrical work because they provided
the lowest responsive and responsible quote, and they can respond immediately to this request for emergency
services. This project was publicly bid, utilizing emergency documents and processes.
The scope of work provides for demolishing the main fire alarm control panel, associated cabling, pathways and
all end devices as indicated on drawings for the Grandstand Building, Grandstand Stage Building, and New
Horse Barn. Provide new fire alarm control panel, associated cabling, pathways and all end devices as indicated
on drawings for the Grandstand Building, Grandstand Stage Building, and New Horse Barn.Electrical Contractor
shall interconnect new fire alarm systems with the existing main Fire Alarm Control Panel located at the Main
Gate Building. Provide new fiber optic cabling and associated pathways as denoted on drawings for the
interconnection of the Main Gate building, the Grandstand building,the Grandstand Stage building, and the New
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
Horse Barn. Cabling shall be tested for continuity. Provide select demolition as it pertains to the removal of fire
alarm and sprinkler system components as
indicated on drawings. Provide new electrical infrastructure and connections to support new fire alarm and
sprinkler equipment and components as indicated on drawings. Temporarily remove and reinstall existing light
fixtures to allow ceiling and sprinkler piping work.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, design
documents provided by the architect/engineer of record, and quote provided by Brown Electric,Inc. Services
provided under this procurement should not exceed $593,098.00, prior to entering into a Construction Contract,
without prior authorization from the Capital Development Board in consultation with the Chief Procurement
Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction,the General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
includes direct labor and supervision, as well as material purchases where the material is installed by the
contractor.
This Emergency Purchase has an expected start date of 03/30/2022 through 06/27/2022 with an Original
Estimated Cost of $593,098.00.
Signed By: Chris Miles, Exec II
Vendor: Brown Elec, Inc. Notary Date: 3/30/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $593,098.00 $624,319.13 $624,319.13 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
81 Capital Development Board File Date: 2/20/2024
Fifth Filing – 2/20/2024: FY24, Qtr 3, Item # 81
An Emergency Purchase Extension was received on February 20, 2024 requesting an extension for dates
starting 2/29/2024 to 05/31/2024. The extension expenditure is not assessed and will be charged for time only.
Fourth Filing – 12/12/2023: FY24, Qtr 2, Item # 161
An Emergency Purchase Extension was received on December 12, 2023 requesting an extension for dates
starting 12/31/2023 to 02/29/2024 at an additional estimated cost of $121,450.00, revising the total estimated
cost to $246,450.00.
Third Filing - 03/17/2023: FY23, Qtr 4, Item #273
An Emergency Purchase Extension was received on March 17, 2023 requesting an extension for dates starting
04/15/2023 to 07/15/2023. The extension expenditure is not assessed and will be charged for time only.
Second Filing - 09/16/2021
An Emergency Purchase Extension was received on September 16, 2021 requesting an extension for dates
starting 09/16/2021 to 06/30/2022. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 06/30/2021 FY22, Qtr 1, Item #22:
The scope of work provides for replacement, repairs, and upgrades to the fire alarm and fire sprinkler systems
in multiple buildings at the DuQuoin State Fairgrounds to bring the facilities into compliance with code. The fire
alarm scope provides for replacing all fire alarm devices, panels, wiring etc. at the Grandstand, Million Dollar
Barn and Main Gate with fully code compliant systems. The panel at the Main Gate should be updated with
current software and hardware modules (or replaced). The scope also provides for installing a new fiber optic
backbone to interconnect the fire alarm panels and allow for connection of panels in other buildings in future
projects. The fire sprinkler scope includes replacement of existing systems, installation of new sprinkler
systems, new water services, and any incidental or related general, civil, plumbing, electrical, or other work.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this
procurement should not exceed $125,000.00, which is a place-holder prior to the negotiation of a Professional
Services Agreement, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction, the General Contractor shall perform no less than 20% of work with its own staff. Each other
trade shall perform no less than 40% of work with its own staff. Work with own staff includes direct labor and
supervision, as well as material purchases where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 06/30/2031 through 09/27/2021 with an Original
Estimated Cost of $125,000.00.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
Signed By: Chris Miles, Executive II
Vendor: White & Borgognoni Architects, P.C. (4424) Notary Date: 6/30/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $125,000.00 $246,450.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
82 Central Management Services, Department of File Date: 5/25/2023
Third Filing – 5/23/2023: FY24, Qtr3, Item # 82
An Emergency Purchase Extension was received on May 25, 2023 requesting an extension for dates starting
06/01/2023 to 09/30/2023. The extension expenditure is not assessed and will be charged for time only.
Second Filing - 02/28/2023: FY23, Qtr 3, Item #267
An Emergency Purchase Extension was received on February 28, 2023 requesting an extension for dates
starting 03/09/2023 to 05/31/2023. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 12/08/2022: FY23, Qtr 2, Item# 41
This Vendor's role of construction was outlined in the original Emergency Purchase Statement on B-28680,
declared when ordering the Satellite and Engineering services; however, was not actually named in the
Emergency Statement.
1) The specifications for the new satellite had to be built out which took several
months. We did not receive these specs until 3/28/22.
2) Then we had to have the Engineering firm use those
specifications to do the engineering work of what was needed to reinforce the roof of the building to hold the
new satellite. The solicitation was done but the contract was not executed until 6/9/22 due to terms and
conditions. The engineering work was not completed until 08/2022.
3) The estimate received for the
construction services dated 9/23/22 was in the amount of $193,000 and could not be done as a Small Purchase
as originally intended.
4) Personnel resource changes prevented the forward movement of the original
emergency project.
5) Due to the time constraints of the crane being scheduled with the original satellite
Vendor, for removal of the old satellite and the timing of opening the roof for the upgrades, we need to do this
as an emergency.
1) Remove and reinstall drop ceilings in work area on upper floor
2) Remove fireproofing on existing beams where new steel members will be instald
3) Install new fireproofing at locations disturbed by our scope of wor
4) Remove portions of existing ballast roof to install new steel meber
5) Patch ballast roof at complete of steel wor
.
6) Remove existing roof frame in preparation for new satellite structe
.
7) Install new galvanized steel frame for new satellite structure.
This Emergency Purchase has an expected start date of 12/08/2022 through 03/08/2023 with an Original
Estimated Cost of $193,000.00.
Signed By: Martha Blackwell, FPM
Vendor: R.D. Lawrence Notary Date: 12/8/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
State Cost: $193,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
83 Capital Development Board File Date: 2/20/2024
Third Filing – 02/20/2024: FY24, Qtr 3, Item #83
An Emergency Purchase Extension was received on February 20, 2024 requesting an extension for dates
starting 02/29/2024 to 05/31/2024. The extension expenditure is not assessed and will be charged for time only.
Second Filing – 12/12/2023: FY24, Qtr 2, Item # 160
An Emergency Purchase Extension was received on December 12, 2023 requesting an extension for dates
starting 12/12/2023 to 02/29/2024 at an additional estimated cost of $216,649.32, revising the total estimated
cost to $1,544,649.32.
Original Filing – 3/30/2022: FY22, Qtr 4, Item# 6
The Department of Agriculture ("DOA") has notified the Capital Development Board ("CDB") that the Fire Alarm
Systems and Sprinkler Systems throughout the DuQuoin State Fairgrounds are in a state of failure and need
repaired and/or replaced as soon as reasonably possible. Of most concern are the fire alarm and sprinkler
systems in the Grandstand/Administrative Offices,The New Horse Barn, and the Main Gate Building.
Fairgrounds staff have maintained these systems as long possible.Time and money have been spent year after
year, including a fire watch provided by the City of DuQuoin during the Fair, and failures continue to occur.
These systems are shut down and are inoperable before and after the fair. Therefore,DOA has requested that
CDB provide immediate assistance under an emergency declaration to assess and repair/replace the systems in
the Grandstand/Administrative Offices,The New Horse Barn and the Main Gate Building as quickly as possible
to prevent the threat to public safety, and to prevent the threat against further damage to the property while a
plan for overall system replacement work throughout the fairgrounds is approved.
The Grandstand's fire panel is obsolete and parts are no longer available. One of the Fire Alarm Sub-Panels
(Annunciator Panel or Pull Station Panel) has failed. Sprinkler lines are dilapidated in multiple areas, due to years
of decay, and the lines have pin holes that cause the air compressor (Dry System) to overwork to keep up.
Because the sprinkler system has air inside the pipes instead of water, the
condensation from the air/weather creates rust inside the pipes. Fairgrounds staff pay a contractor to clean the
sprinkler system pipes before getting the sprinkler system ready for the Fair. The sprinkler lines have been
replaced over the years but the magnitude of lines in need of repair is unfeasible to attempt without a complete
renovation. Inspections from the Illinois State Fire Marshal in 2019 and
2020 have noted that the "sprinkler system has been shut down and is inoperable." In fact, each year since
2009,the Illinois State Fire Marshal’s inspections fail the sprinkler system in not only the
Grandstand/Administrative Offices,but every building that has a sprinkler system in it. Fairgrounds
administrative staff are located in the Grandstand/Administrative Offices. That staff includes, but is not
limited to, the Fair Manager,4 full time Department of Agriculture employees, part-time summer employees and
multiple full time/part time summer workers doing maintenance to the Grandstand/Administrative Offices and
tunnel. There are thousands of Fair visitors in the Grandstand during the Fair for concerts and entertainment.
Additionally, there are non-fair events scheduled throughout the year, both of which cause a serious concern for
a threat to public health and safety and a threat to equipment and further damage should a fire occur.
The New Horse Barn's fire panel is functioning at this time but is obsolete and parts are unavailable if and when
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
a system failure occurs. Sprinkler lines are dilapidated and the sprinkler system is down at this time due to
continuous line failures. Because the sprinkler system has air inside the pipes instead of water,the condensation
from the air/weather creates rust inside the pipes. Fairgrounds staff pay a contractor to clean the sprinkler
system pipes before getting the sprinkler system ready for the Fair. Multiple repairs have been completed on the
sprinkler system but due to the overwhelming amount of repairs still needed,it is unfeasible without a complete
renovation. Similar to the Grandstand/Administrative Offices,the Illinois Fire Marshal inspections for 2019 and
2020 have noted that the "sprinkler system has been shut down and parts removed" and the sprinkler system is
out of service due to needed repairs/replacement. There are several events scheduled in The New Horse Barn
which also house the animals during the events.
Again, the failure of the fire alarm and sprinkler systems cause a serious concern for a threat to public health
and safety, a threat to the animals housed in the barn, and a threat to equipment and further damage should a fire
occur.
The main fire alarm control panel for the campus is located in the Main Gate Building. The existing panel has a
dialer with two communication lines, one line for trouble and the second for alarm conditions.It has been noted
by staff when one of the building fire alarm control panels activates an alarm or trouble condition, no other
alarm can capture the line. Single source fire alarm control panels and peripheral devices should be taken into
consideration. A proprietary campus system gives the owner full monitoring capabilities and control of the entire
campus. Since upgrading of the system will be a migration process, maintaining a single source system would
allow all existing systems to be maintained while allowing new upgrades to be brought online and integrated.
This project began through the emergency selection of an Architect/Engineer (WE");this exempts the selection
from a 14-day solicitation required through Qualifications-Based Selection ("QBS"). Considering the time frames
needed for the selection,negotiation and execution of an A/E contract followed by bidding and award
procedures, design and replacement of the Fire Alarm and Sprinkler Systems under the existing processes
would likely not begin for several months. For this reason, emergency purchases are necessary to protect
against the threat to public health and safety and to prevent or minimize serious disruption in critical State
services as quickly as possible.
Boyer Fire Protection LLC,located in St. Louis, MO was selected to provide sprinkler replacement work
because they provided the lowest responsive and responsible quote, and they can respond immediately to this
request for emergency services. This project was publicly bid, utilizing emergency documents and processes.
The scope of work provides for demolishing the existing dry pipe sprinkler and standpipe system throughout
grandstand and horse barn facility.Provide new dry pipe sprinkler and standpipe system and all appurtenances to
provide full coverage to entire grandstand and horse barn facility,including hydraulic calculations and drawings.
Additionally,provide new wet-pipe sprinkler system to fully cover grandstand stage building.Included in this
project is water service modifications to accomplish sprinkler coverage. Remove and reinstall or remove and
replace existing ceiling system as indicated on drawings.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, design
documents provided by the architect/engineer of record, and quote provided by Boyer Fire Protection LLC.
Services provided under this procurement should not exceed $1,328,000.00,prior to entering into a Construction
Contract,without prior authorization from the Capital Development
Board in consultation with the Chief Procurement Office. Final Actual Costs will be reported upon project
completion and project closeout.
In accordance with 30 ILCS 500/50-35,all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction,the General Contractor shall perform no less than 20% of work with its own staff. Each other
trade shall perform no less than 40% of work with its own staff.Work with own staff includes direct labor and
supervision, as well as material purchases where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 03/30/2022 through 06/27/2022 with an Original
Estimated Cost of $1,328,000.00.
Signed By: Chris Miles, Exec II
Vendor: Boyer Fire Protection Notary Date: 3/30/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,328,000.00 $1,544,649.32 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
84 Capital Development Board File Date: 2/6/2024
Second Filing – 02/06/2024: FY24, Qtr3, Item # 84
An Emergency Purchase Extension was received on February 6, 2024 requesting an extension for dates starting
02/24/2024 to 12/31/2024. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 11/27/2023: FY24, Qtr 2, Item# 118
The scope of work provides for the demolition of the existing 7.5kW generator, ATS, Emergency Panel, and
gas line. It will also provide for a new 175kW natural gas generator. The natural gas source will be tapped into
the existing 4" natural gas lines serving the boilers in the basement. A new ATS, emergency panelboards and
feeders will be provided to support existing emergency loads only. A new
portable generator docking station will be provided to allow ISP to connect a temporary generator if the
permanent generator fails or is taken out of service for maintenance until the permanent generator arrives,
Provide new exit and emergency lighting to meet the
minimum requirements for egress.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, design
documents provided by the Architect/Engineer of record, and quote received by B & B Electric, Inc. Section 01
29 00 PAYMENT PROCEDURES, will be strictly followed and adhered to. The sum of all items listed in the
Contractor Schedule of Values should equal the contract award amount. Payment amounts will be approved
based on proof of work actually performed and materials actually used. Construction Services
provided under this procurement should not exceed $335,700.00, which is a place-holder prior to entering into a
Construction Contract, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 11/27/2023 through 02/24/2024 with an Original
Estimated Cost of $335,700.00.
Signed By: Chris Miles, Exec II
Vendor: B & B Elec, Inc. Notary Date: 11/27/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $335,700.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
Updates
To
Previously Filed
Emergency Purchases
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
85 Central Management Services, Department of File Date: 1/11/2024
Final Cost Statement
Latest Filing –01/11/2024: FY24, Qtr 3, Item # 85
The Actual Total Cost of FY24, Qtr 3, Item# 85 is $10,708.20.
Original Filing – 3/27/2023: FY23, Qtr 4, Item# 82
The vendor was chosen due to familiarity and proximity to the location. Per the notice from the Chicago Fire
Department, the vendor is the sprinkler system contractor of record. This was per an overdue notice from the
Chicago Fire Department.
Estimated cost one time test of Wet Fire Sprinkler system, Dry Fire Sprinkler System, Pre-Action Fire Sprinkler
System, and Back-flow Fire Sprinkler System at the James R. Thompson Center, located at 100 W. Randolph,
Chicago, IL 60601.
Statewide, there are 3 BEP vendors under NIGP Code 910-36. They are located in Lombard, Sidney and
Ottawa, Illinois. However, none are in currently the BidBuy system, we did not believe using a BEP vendor who
is not familiar with the JRTC was the correct choice. We did not believe we had the time to spare to call
around and find someone. We chose Johnson Controls Fire Protection LP due to their experience with the fire
inspection criteria at the James R. Thompson Center as the Chicago Fire Department contractor of record.
This Emergency Purchase has an expected start date of 03/27/23 through 06/25/2023 with an Original
Estimated Cost of $6,600.00.
Signed By: Martha Blackwell, FPM
Vendor: Johnson Control Fire Protection LP Notary Date: 3/27/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $6,600.00 $10,708.20 $10,708.20 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
86 Capital Development Board File Date: 8/2/2023
Fourth Filing – 12/08/2023: FY24, Qtr 3, Item # 86
An Emergency Purchase Extension was received on December 8, 2023 requesting an extension for dates
starting 12/31/2023 to 4/30/2024. The extension expenditure is not assessed and will be charged for time only.
Third Filing - 08/02/2023: FY24, Qtr 4, Item #74
An Emergency Purchase Extension was received on August 2, 2023 requesting an extension for dates starting
08/31/2023 to 12/31/2023 at no additional cost , total estimated cost to $2,502,784.23.
Second Filing - 03/02/2023: FY23, Otr. 3, Item # 254
An Emergency Purchase Extension was received on March 2, 2023 requesting an extension for dates starting
11/10/2021 to 03/21/2023 at an additional estimated cost of $2,002,784.23, revising the total estimated cost to
$2,502,784.23
Original Filing – 11/10/2021: FY22, Qtr 2, Item# 27
The 54 years old elevators are showing signs of excessive wear and tear. The major electrical and mechanical
components of the elevators are either technologically obsolete or commercially obsolete and have exceeded
their effective net useful life.
Recently one of the two elevators that serves this building was stuck in between floors. It took 45 minutes to
get the passenger car moving. Two individuals in wheelchairs and one individual with a walker were stuck in the
elevator with no ability to seek help.
The elevators are unreliable and create a risk of physical harm or death should an elevator experience a
catastrophic failure.
The scope of work is for construction services to assist in providing reliable code compliant elevators including
all ancillary components at Dixon Correctional Center's Healthcare Unit, to include procuring all necessary trades
to complete the work, coordination efforts with those trades, as well coordination with the prime specialty
elevator contractor, as directed and designed by the Architect/Engineer of record.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and
any drawings and specifications provided by the A/E of record. Services provided under this procurement
should not exceed $500,000.00, which is a place-holder prior to entering into a time and material Construction
Contract, without prior authorization from the Capital Development Board in consultation with the Chief
Procurement Office. Final Actual Costs will be reported upon project completion and project closeout.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor
shall perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of
work with its own staff. Work with own staff includes direct labor and supervision, as well as material
purchases where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 11/10/2021 through 02/07/2022 with an Original
Estimated Cost of $500,000.00.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
Signed By: Chris Miles, Exec II
Vendor: Sjostrom & Sons, Inc. Notary Date: 11/10/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $500,000.00 $2,502,784.23 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
87 Central Management Services, Department of File Date: 1/4/2024
Final Cost Statement
Latest Filing – 01/04/2024: FY24, Qtr 3, Item # 87
The Actual Total Cost of FY24, Qtr3, Item# 87 is $17,301.21.
Original Filing – 3/14/2023: FY23, Qtr 3, Item# 31
The vendor was chosen due to their extensive past work, familiarity and expertise with the sytem involved and
proximity to the location. The vendor was the contract holder under P-16276, Chiller HVAC Svcs MABB,
Chicago Med Center until the contract expired on 2-28-2023. The vendor is located within 5 miles on the facility
where emergency repair is required. We have JPMC contracts for HVAC and Chiller routing for execution but
cannot wait for them.
Estimated cost equipment and labor to repair the compressor in the computer server room at the Michael A
Bilandic Building.
Statewide, there are 11 BEP vendors under NIGP Code 910-36. However, we need an immediate repair as the
temperature is reaching critical stage of shut-down, we did not believe using a BEP vendor who is not familiar
with the massive system was the correct choice. We did not believe we had the time to spare to call around and
find someone. We chose The Stone Group due to their experience in the repair of the MABB HVAC system
from P-16276.
This Emergency Purchase has an expected start date of 03/14/2023 through 06/12/2023 with an Original
Estimated Cost of $25,000.00.
Signed By: Martha Blackwell, FP Manager
Vendor: The Stone Group Notary Date: 3/14/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $25,000.00 $17,301.21 $17,301.21 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
88 Central Management Services, Department of File Date: 1/4/2024
Final Cost Statement
Latest Filing – 1/4/2024: FY24, Qtr 3, Item # 88
The Actual Total Cost of FY24, Qtr 3, Item# 88 is $5,289.32.
Original Filing – 3/29/2023: FY23, Qtr 4, Item# 5
The vendor was chosen due to familiarity of the complex system and proximity to the location. The vendor was
the contract holder
under P-33681, Fire Sprinkler Repair J0205 JRTC until the contract expired on 06/03/22.
The vendor has a location in Chicago and due
to their familiarity of the complex system, they would be able to
provide immediate service without delay.
Fire suppression system has a leak. The leak is coming from a rust spot in the sprinkler line on the Concourse.
It is located in the AA fan room. This is a high pressure line with an 8 inch rust spot. The engineers are afraid to
touch it because with the leak being in the middle of a rust spot, if they touch it the potential for a more
extreme leak is possible. The repairs will be to a leaking pipe which maintains the integrity to the existing Fire
Suppression System that provides 24/7 Fire Protection for the entire JRTC. If not corrected quickly this could
cause the entire sprinkler system to go down flooding various parts of the building and compromising the entire
systems functionality. The sprinkler line that is leaking is a high pressure line that could rupture at any time. If
the leak isn’t repaired, it could potentially rupture and activate the entire fire suppression system, flooding all
spaces. In addition, water damage from a rupture could potentially harm other mechanical equipment and office
spaces causing closure to the facility and displacement of employees who provide critical services to the State
of Illinois. The end result would be a loss in the fire suppression system for the JRTC building.
Statewide, there are 50 BEP Registered Vendors in Illinois, with 12 having a Chicago address. However, due to
the immediate need of
repair, we selected the Vendor who was already familiar with the system and did not
need time to familiarize itself to the system which
could have potentially left the building without a Fire
Suppression System during the downtime or extensive damage if the sprinklers
went off.
This Emergency Purchase has an expected start date of 03/29/2023 through 06/26/2023 with an Original
Estimated Cost of $25,000.00.
Signed By: Martha Blackwell, Manager
Vendor: Johnson Control Fire Protection LP Notary Date: 3/29/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $25,000.00 $5,289.32 $5,289.32 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
89 Capital Development Board File Date: 1/3/2024
Final Cost Statement
Latest Filing –01/033/2024: FY24, Qtr 3, Item # 89
The Actual Total Cost of FY24, Qtr 3, Item# 89
Second Filing – 08/29/2023: FY24, Qtr 3, Item #89
An Emergency Purchase Extension was received on August 29, 2023 requesting an extension for dates starting
09/6/2023 to 12/31/2023. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 6/9/2023: FY23, Qtr 4, Item# 57
The scope of work provides for immediate shoring and repair work to structural concrete members of the
underground parking garage at the William G. Stratton Building, as directed by the Architect/Engineer of record.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any
design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,
will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should
equal the contract award amount. Payment amounts will be approved based on proof of work actually
performed and materials actually used. Construction Services provided under this procurement should not
exceed $340,000.00, which is a place-holder prior to entering into a Construction Contract, without prior
authorization from the Capital Development Board in consultation with the Chief Procurement Office. Final
Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 06/09/2023 through 09/06/2023 with an Original
Estimated Cost of $340,000.00.
Signed By: Chris Miles, Exec II
Vendor: Western Waterproofing Co. Notary Date: 6/9/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $340,000.00 $332,841.80 $332,841.80 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
90 Central Management Services, Department of File Date: 1/4/2024
Final Cost Statement
Latest Filing – 01/04/2024: FY24, Qtr 3, Item # 90
The Actual Total Cost of FY24, Qtr 3, Item# 90 is $56,250.76.
Original Filing – 5/25/2023: FY23, Qtr 4, Item# 47
This emergency contract will be with The Stone Group. They were the contracted vendor on P-16276 Chiller
HVAC Services MABB Chi Med Ctr for the period of 3/24/2020 - 3/28/2023. Given the Stone Group's proximity
to the Chicago medical Center and their experience performing Chiller/HVAC repair at the Chicago Medical
Center, they were contacted, and replied they could perform the work immediately.
Estimated cost to provide and install a temporary chiller within the HVAC system at the Chicago Medical Center
located at 1151 S. Wood Street Chicago, IL 60612
Statewide, there are 10 BEP vendors listed under NIGP code 910-36, none are located in the city of Chicago.
Given the Stone Group's proximity to to the Chicago Medical Center and their experience performing
Chiller/HVAC repair at the Chicago Medical Center, we did not believe using a BEP vendor who is not familiar
with the they HVAC system at the Chicago Medical Center was the correct choice. We did not believe we had
the time to spare to call around and find someone.
This Emergency Purchase has an expected start date of 05/25/2023 through 08/23/2023 with an Original
Estimated Cost of $65,000.00.
Signed By: Rick Rogers, SSM
Vendor: The Stone Group Notary Date: 5/25/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $65,000.00 $56,250.76 $56,250.76 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
91 Capital Development Board File Date: 1/17/2024
Second Filing – 01/17/2024: FY24, Qtr 3, Item # 91
An Emergency Purchase Extension was received on January 17, 2024 requesting an extension for dates starting
1/23/2024 to 5/31/2024. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 10/26/2023: FY24, Qtr 2, Item# 107
The scope of work provides for the removal and replacement of approximately 1,700 square feet of flat roof
area down to the existing deck and replace the roof area with new insulation, membrane, flashing, downspouts,
gutters, metal edging, and any other required components as directed and/or specified by the A/E of record.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any
design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,
will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should
equal the contract award amount. Payment amounts will be approved based on proof of work actually
performed and materials actually used. Construction services provided under this
procurement should not exceed $150,000.00, which is a place-holder prior entering into a Construction
Contract, without prior authorization from the Capital Development Board in consultation with the Chief
Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 10/26/2023 through 01/23/2024 with an Original
Estimated Cost of $150,000.00.
Signed By: Chris Miles, Exec II
Vendor: A-1 Roofing Notary Date: 10/26/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $150,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
92 Central Management Services, Department of File Date: 1/5/2024
Final Cost Statement
Latest Filing – 01/05/2024: FY24, Qtr 3, Item # 92
The Actual Total Cost of FY24, Qtr 3, Item# 92 is $730,987.00
Second Filing - 6/14/2023: FY23, Qtr 4 Item #310
An Emergency Purchase Extension was received on June 14, 2023 requesting an extension for dates starting
06/26/2023 to 10/31/2023, revising the total estimated cost to $381,425.00.
Original Filing – 3/27/2023: FY23, Qtr 4, Item# 81
The vendor was chosen due to familiarity with the facility. Anchor Mechanical Inc. was the contract holder for
P-11011 HVAC Services at JRTC ended on 06-30-22. Anchor Mechanical, Inc. was also the contractor holder
for P-39304 SP Emergency HVAC JRTC that ended on 10-27-22. This commodity is hard to get as it is being
phased out by the government and is on a first come/first served basis. The Vendor had the material at a spot
buy and as this is needed for the HVAC System going into Spring and Summer. A total of 10,000 pounds will
be needed for the season and the State is responsible for half of that cost.
Estimated cost for the supply and delivery of 5,000 pounds of R-22 refrigerant for the HVAC System at the
James R. Thompson Center, located at 100 W. Randolph, Chicago, IL 60601
Statewide, there are 0 BEP vendors under NIGP Code 740-55. Therefore we chose Anchor Mechanical, Inc.
due to their experience with the HVAC with the HVAC system at the James R. Thompson Center.
This Emergency Purchase has an expected start date of 03/27/2023 through 06/25/2023 with an Original
Estimated Cost of $363,575.00.
Signed By: Martha Blackwell, FPM
Vendor: Anchor Mechanical Notary Date: 3/27/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $363,575.00 $381,425.00 $730,987.00 $730,987.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
93 Central Management Services, Department of File Date: 1/5/2024
Final Cost Statement
Latest Filing –01/05/2024: FY24, Qtr 3, Item # 93
The Actual Total Cost of FY24, Qtr 3, Item# 93 is $193,000.00. Received in the same filing quarter.
Third Filing – 5/23/2023: FY24, Qtr3, Item # 82
An Emergency Purchase Extension was received on May 25, 2023 requesting an extension for dates starting
06/01/2023 to 09/30/2023. The extension expenditure is not assessed and will be charged for time only.
Second Filing - 02/28/2023: FY23, Qtr 3, Item #267
An Emergency Purchase Extension was received on February 28, 2023 requesting an extension for dates
starting 03/09/2023 to 05/31/2023. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 12/08/2022: FY23, Qtr 2, Item# 41
This Vendor's role of construction was outlined in the original Emergency Purchase Statement on B-28680,
declared when ordering the Satellite and Engineering services; however, was not actually named in the
Emergency Statement.
1) The specifications for the new satellite had to be built out which took several
months. We did not receive these specs until 3/28/22.
2) Then we had to have the Engineering firm use those
specifications to do the engineering work of what was needed to reinforce the roof of the building to hold the
new satellite. The solicitation was done but the contract was not executed until 6/9/22 due to terms and
conditions. The engineering work was not completed until 08/2022.
3) The estimate received for the
construction services dated 9/23/22 was in the amount of $193,000 and could not be done as a Small Purchase
as originally intended.
4) Personnel resource changes prevented the forward movement of the original
emergency project.
5) Due to the time constraints of the crane being scheduled with the original satellite
Vendor, for removal of the old satellite and the timing of opening the roof for the upgrades, we need to do this
as an emergency.
1) Remove and reinstall drop ceilings in work area on upper floor
2) Remove fireproofing on existing beams where new steel members will be instald
3) Install new fireproofing at locations disturbed by our scope of wor
4) Remove portions of existing ballast roof to install new steel meber
5) Patch ballast roof at complete of steel wor
.
6) Remove existing roof frame in preparation for new satellite structe
.
7) Install new galvanized steel frame for new satellite structure.
This Emergency Purchase has an expected start date of 12/08/2022 through 03/08/2023 with an Original
Estimated Cost of $193,000.00.
Signed By: Martha Blackwell, FPM
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
Vendor: R.D. Lawrence Notary Date: 12/8/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $193,000.00 $193,000.00 $193,000.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
94 Capital Development Board File Date: 1/16/2024
Second Filing – 01/16/2024: FY24, Qtr 3, Item # 94
An Emergency Purchase Extension was received on January 16, 2024 requesting an extension for dates starting
01/29/2024 to 09/30/2024. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 11/1/2023: FY24, Qtr 2, Item# 106
The scope of work provides for the removal and replacement of four existing heating boilers and four domestic
water heaters at two existing individual Boiler House buildings. Boilers and heaters supply building heating water
and domestic hot water to eight individual inmate Housing buildings and one inmate Segregation building.
Connecting piping, pumps, controls, and electrical feeds will be replaced or reconnected. New underground
piping will be added from each building, back to the Boiler Houses, to allow domestic hot water to be
recirculated and reheated.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, design
documents provided by the Architect/Engineer of record and quote received by Henson Robinson Company.
Section 01 29 00 PAYMENT PROCEDURES, will be strictly followed and adhered to. The sum of all items
listed in the Contractor Schedule of Values should equal the contract award amount. Payment amounts will be
approved based on proof of work actually performed and materials actually used. Construction Services
provided under this procurement should not exceed $2,989,600.00, which is a place-holder prior to entering into
a Construction Contract, without prior authorization from the Capital Development Board in consultation with
the Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-
out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 11/1/2023 through 01/29/2024 with an Original
Estimated Cost of $2,989,600.00.
Signed By: Chris Miles, Exec II
Vendor: Henson Robinson Co. Notary Date: 11/1/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $2,989,600.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
95 Central Management Services, Department of File Date: 1/4/2024
Final Cost Statement
Latest Filing – 01/04/2024: FY24, Qtr 3, Item # 95
The Actual Total Cost of FY24, Qtr 3, Item# 95
Original Filing – 6/26/2023: FY24, Qtr 1, Item# 5
We are currently in the process of resoliciting all vendors for JPMC HVAC Chiller contracts in this region. The
JPMC Primary and Secondary Vendors on contract did not respond within the requested time frame; therefore,
Anchor Mechanical was chosen as they are very familiar with the system.
Conduct Emergency repairs to Pump #12 in order to provide HVAC for the JRTC located at 100 W. Randolph
in Chicago, Illinois.
This pump is critical in order to provide cooling to the Attorney General's Server Room
which stores all their data and back up. Estimated cost is $15000.00
Statewide, there are 10 BEP vendors under NIGP Code 910-36. However, none of those BEP vendors are in the
city of Chicago and the chosen vendor is not a BEP vendor, but they were selected due to their experience in
the repair of the HVAC system at the JRTC.
This Emergency Purchase has an expected start date of 06/26/2023 through 09/24/2023 with an Original
Estimated Cost of $10,000.00.
Signed By: Martha Blackwell, Manager
Vendor: Anchor Mechanical Notary Date: 6/26/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $10,000.00 $1,284.00 $1,284.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
96 Capital Development Board File Date: 8/23/2023
Second Filing – 08/21/2023: FY24, Qtr 3, Item # 96
An Emergency Purchase Extension was received on August 21, 2023 requesting an extension for dates starting
08/22/2023 to 01/31/2024. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 5/25/2023: FY23, Qtr 4, Item# 46
The scope of work provides for the rental, installation, maintenance, and eventual removal of temporary air
conditioning units as directed by the Architect/Engineer of record. Any ancillary items, such as electrical power
improvements or other necessary work needed for temporary installation, is considered part of the scope. The
contractor is also responsible for any needed trouble-shooting throughout the cooling season, should issues
arise.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any
design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,
will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should
equal the contract award amount. Payment amounts will be approved based on proof of work actually
performed and materials actually used. Construction Services provided under this
procurement should not exceed $100,000.00, which is a place-holder prior to entering into a Construction
Contract, without prior authorization from the Capital Development Board in consultation with the Chief
Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 05/25/2023 through 08/22/2023 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: JB Contracting Corp. Notary Date: 5/25/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
97 Central Management Services, Department of File Date: 1/4/2024
Final Cost Statement
Latest Filing –01/04/2024: FY24, Qtr 3, Item # 97
The Actual Total Cost of FY24, Qtr 3, Item# 97 is $11,273.30.
Original Filing – 7/11/2023: FY24, Qtr 1, Item# 27
We are currently in the process of resoliciting all vendors for JPMC HVAC Chiller contracts in this region. The
JPMC Primary and Secondary Vendors on contract did not respond within the requested time frame; therefore,
Anchor Mechanical was chosen as they are very familiar with the system.
Conduct Emergency repairs to Pump #12 in order to provide HVAC for the JRTC located at 100 W. Randolph
in Chicago, Illinois.
This pump is critical in order to provide cooling to the Attorney General's Server Room
which stores all their data and back up. Estimated cost is $15000.00
This Emergency Purchase has an expected start date of 07/11/2023 through 10/09/2023 with an Original
Estimated Cost of $15,000.00.
Signed By: Martha Blackwell, Manager
Vendor: Anchor Mechanical Notary Date: 7/11/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $15,000.00 $11,273.30 $11,273.30 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
98 Capital Development Board File Date: 4/18/2022
Second Filing – 04/18/2022: FY24, Qtr 3, Item # 98
An Emergency Purchase Extension was received on April 18, 2022 requesting an extension for dates starting
4/18/2022 to 8/4/2023. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 2/18/2022: FY22, Qtr 3, Item# 28
On December 16th, 2021, the Department of Corrections requested that the Capital Development Board procure
vendors under an emergency procurement to provide replacements of the facility's cell door locks at the
Lawrence Correctional Center (LCC). As a result of ongoing litigations, the LCC will be upgraded to a maximum
security correctional facility to accept the transfer of inmates from other correctional facilities so structural and
other upgrades can be made at those locations.
Currently, software upgrades supporting the locking mechanisms at LCC are underway under CDB project
#120-295-012. However, at the time of design and bid, the replacement of the physical cell-door lock
components were not included in this project. The Department of Corrections intended to make those
replacements with their internal maintenance personnel.
However, it has been recently discovered that inmates are able to physically compromise and disable the actual
cell-door lock mechanisms.
Considering the time frames needed for bidding and award procedures, the ordering and replacement of the cell-
door locking mechanisms under the existing processes would likely not begin for several months. Therefore,
emergency purchases are necessary to upgrade the cell-door locking mechanisms as quickly as possible in order
to protect the health and safety of the Law Enforcement Officers, State employees, and inmates, and to prevent
or minimize any serious disruptions in critical State services at the facility.
River City Construction LLC was selected to provide emergency services because they submitted the lowest
responsive and responsible quote, and they can respond immediately to this request for emergency services.
Several firms were invited to provide quotes, based on their availability, expertise, experience and location.
The scope of work provides for the replacement of 1,188 cell-door lock mechanisms, 124 sliding cell door
mechanisms, and related power and communication system components at the Lawrence Correctional Center as
specified by the Architect/Engineer of record. Incorporated documents include the March 2009 Standard
Documents for Construction & Supplement,design documents provided by the Architect/Engineer of record,
and quote provided by River City Construction LLC. Services provided under this procurement should not
exceed $8,257,000.00, prior to entering into a Construction Contract, without prior authorization from the
Capital Development Board in consultation with the Chief Procurement Office. Final Actual Costs will be
reported upon project completion and project closeout. " Name of vendor" is authorized to proceed with the
scope of work outlined in this Emergency Purchase Statement.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction, the General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
includes direct labor and supervision, as well as material purchases where the material is installed by the
contractor.
Additionally, Governor Pritzker has issued Executive Orders 2021-22 (and subsequent Executive Orders)
containing additional mitigations to address the COVID-19 pandemic. This includes an indoor mask requirement
and vaccinations for those working at Illinois Department of Corrections (IDOC) facilities. These requirements
apply to this project.
This Emergency Purchase has an expected start date of 2/18/2022 through 05/18/2022 with an Original
Estimated Cost of $8,257,000.00.
Signed By: Chris Miles, Exec II
Vendor: River City Construction LLC Notary Date: 2/18/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $8,257,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
99 Central Management Services, Department of File Date: 1/2/2024
Final Cost Statement
Latest Filing – 01/2/2024: FY24, Qtr 3, Item # 99
The Actual Total Cost of FY24, Qtr 3, Item# 99 is $225,705.51.
Second Filing - 06/01/2023: FY23, Qtr 4, Item #109
An Emergency Purchase Extension was received on June 1, 2023 requesting an extension for dates starting
06/15/2023 to 12/14/2023. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 09/20/2022: FY23, Qtr 1, Item# 53
Vendor is the Incumbent for the contract in process which has depleted funding and can not be increased via
change order, as it was procured as a professional and artistic agreement.
These services allow CMS to properly assign departmental costs to professional licensure categories in a
manner that is consistent with Federal and State government cost accounting guidelines. Once properly
assigned, costs are recoverable from the professions' licensing fees that have been deposited into the appropriate
fund designated to receive such fees. Services would also include developing various financial data, salary and
wage analysis, and recommendations resulting from the cost allocation study.
he prior agreement was run using the NACIS code 541211, comparable NIGP code is Offices of
Certified Public Accountants 918-32 Certified Public Accountant (CPA) Services. CMS is re-running the BEP
Goals for this emergency purchase order.
This Emergency Purchase has an expected start date of 09/15/2022 through 12/14/2022 with an Original
Estimated Cost of $195,000.00.
Signed By: Krysti Rinaldi, Asst Deputy Dir
Vendor: Maximus Consulting Servs, Inc Notary Date: 9/20/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $195,000.00 $225,705.51 $225,705.51 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
100 Corrections, Department of File Date: 2/14/2023
Final Cost Statement
Latest Filing – 02/14/2024: FY24, Qtr 3, Item # 100
The Actual Total Cost of FY24, Qtr 3, Item# 100 is $7,134,379.59.
Second Filing - 12/18/2020: FY23, Qtr 3, Item #51
An Emergency Purchase Extension was received on March 1, 2023 in the same filing quarter, requesting an
extension for dates starting 03/2/2023 to 06/30/2023 at an additional estimated cost of $4,666,666.68, revising
the total estimated cost to $8,166,666.60.
Original Filing – 12/05/22: FY23, Qtr 3, Item# 233
Favorite Healthcare Staffing Inc has been providing multiple skill levels of nursing staff for the Illinois
Department of Corrections statewide.
The Illinois Department of Corrections assigned a BEP Goal of 8% to the emergency to assist with the
inclusion of Business Enterprise Program vendors.
The incumbent vendor Wexford Health Sources, Inc. has been unable to effectively recruit and fill nursing
vacancies. This has left the agency with critically low staffing levels at each of its correctional facilities.
This Emergency Purchase has an expected start date of 12/03/2022 through 03/02/2023 with an Original
Estimated Cost of $3,500,000.00.
Signed By: Jacenta Wilson, APO
Vendor: Favorite Healthcare Staffing Inc. Notary Date: 12/5/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $3,500,000.00 $8,166,666.60 $7,134,379.59 $7,134,379.59 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
101 Human Services, Department of File Date: 1/26/2024
Final Cost Statement
Latest Filing – 01/26/2024: FY24, Qtr 3, Item # 101
The Actual Total Cost of FY24, Qtr 3, Item# 101 is $114,502.50
Original Filing – 09/29/2023: FY24, Qtr 2, Item# 94
Emergency procurement needed to provide a Medical Director for Chester Mental Health Center. This vendor is
currently providing services for our Medical Director, but the current contract expired on 6/30/2023.
Emergency Contract P-53429 expired on 9/28/23.
Staffing services to provide a full time Medical Director for Chester Mental Health Center. The contractor shall
screen and present a physician with an Illinois Physician and Surgeon License with a specialty in Psychiatry.
Board Certification is required to provide medical leadership and oversight of the psychiatric services provided at
the Center to provide services to Chester Mental Health Center to ensure adequate and competent coverage.
The physician serves as the Medical Director and supervises medical staff, maintains overall quality of clinical
care, and develops and implements policies and procedures. Services shall be provided in accordance with the
Scope of Work in the contract. Routinely, full time hours will be 40 hours per week between the hours of
8:00am and 5:00pm, Monday-Friday.
This Emergency Purchase has an expected start date of 09/29/2023 through 12/27/2023 with an Original
Estimated Cost of $163,800.00.
Signed By: Pamela Enno, PO
Vendor: Locum Tenens.com Notary Date: 9/29/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $163,800.00 $114,502.50 $114,502.50 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
102 Capital Development Board File Date: 2/21/2024
Third Filing – 02/21/24: FY24, Qtr 3, Item # 102
An Emergency Purchase Extension was received on February 21, 2024 requesting an extension for dates
starting 12/31/2023 to 05/31/2024. The extension expenditure is not assessed and will be charged for time only.
Second Filing -04/26/2023: FY23, Qtr 4, Item # 107
An Emergency Purchase Extension was received on April 26, 2023 requesting an extension for dates starting
5/31/2023 to 12/31/2023. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 2/9/2023: FY23, Qtr 3, Item# 23
The scope of work provides for expedited design services to assess the IDPH Oakland Street Laboratory Roof
to include recommendations, short term repair options if feasible, as well as cost estimates and material lead
time. The scope of work may also include design services for short term roofing repair work and/or roofing
replacement work, subject to CDB approval in consultation with the CPO office.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this
procurement should not exceed $50,000.00, which is a place-holder prior to the negotiation of a Professional
Services Agreement, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 02/09/2023 through 05/09/2023 with an Original
Estimated Cost of $50,000.00.
Signed By: Chris Miles, Exec II
Vendor: Architechniques, Ltd Notary Date: 2/9/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
103 Human Services, Department of File Date: 1/30/2024
Final Cost Statement
Latest Filing – 1/30/2024: FY24, Qtr 3, Item # 103
The Actual Total Cost of FY24, Qtr 3, Item# 103 is $38,830.00.
Original Filing – 5/5/2023: FY23, Qtr 4, Item# 27
Security Sitter Services has been bid out several times, over the years we have found that of those vendors
who provide guard services, most do not provide one on one psychiatric unarmed monitoring in a hospital
setting in the Chicagoland or suburban Chicagoland area. The one other company we have used in the past,
Elgin MHC has previously reported for leaving a patient unattended. TriStone is a newer local company willing
to provide the services required, in the locations we need, and is already SBSA State of Illinois Certified.
Unarmed Security Sitter Services to monitor Elgin Mental Health Center Psychiatric Patient while at UIC
Hospital (University of Illinois Chicago) located at 1740 W. Taylor St. Chicago, IL., 60612. ( Must be able to
provide 2 officers per shift to cover breaks/lunches as the patient cannot be left alone for any amount of time)
from May 3rd through June 30th, 2023.
This vendor is State of Illinois vendor certified SBSA in the Illinois Procurement Website. The vendor is BEP
certified.
This Emergency Purchase has an expected start date of 05/03/2023 through 06/30/2023 with an Original
Estimated Cost of $111,360.00.
Signed By: Jean Sandstrom, APO
Vendor: TriStone Security Consultants Notary Date: 5/5/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $111,360.00 $38,830.00 $38,830.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
104 Innovation & Technology, Department of File Date: 12/27/2023
Third Filing – 12/27/2023: FY24, Qtr 3, Item #104
An Emergency Purchase Extension was received on December 27, 2023 requesting an extension for dates
starting 12/31/2023 to 106/27/2024 at an additional estimated cost of $10,000,000.00, revising the total
estimated cost to $20,000,000.00.
Second Filing - 02/16/2023: FY23, Qtr 3, Item# 68
An Emergency Purchase Extension was received on Febraury 6, 2023 requesting an extension for dates starting
02/13/2023 to 12/30/2023 at an additional estimated cost of $8,000,000.00, revising the total estimated cost to
$10,000,000.00.
Original Filing – 11/15/2022: FY23, Qtr 2, Item# 23
Motorola has been the current vendor for the MC Starcom21 compatible subscriber radio equipment contract.
Motorola was originally selected through competitive bid process. Motorola previously supported DoIT during
initial 5 years contract term, there were no renewals. DoIT has previously been able to successfully negotiate
contracts with this vendor and the existing contract terms will be used for the Emergency period. Contract
negotiations with a new vendor could take several weeks creating significant risk and exposure during
negotiations. The administrative review process has previously been completed with this vendor, including
financial disclosures and BEP utilization plan. Bringing in a new vendor for such a large and complicated
implementation would take months as the configuration.
The Department of Innovation and Technology is currently working on an IFB for replacement of the
Emergency Starcom21 Equipment Contract. Due to additional needs and time constraints in procurements,
DoIT will need a 90 day emergency contract to allow adequate time to review any new pricing, equipment and
needs for this contract, to publish the IFB, and allow time for bids to be received, bids reviewed, award
published, and contract execution. There was an emergency contract in place that expired. A new extension
was requested, but that contract extension was not able to get executed prior to the emergency contract
expiring. Therefore this new emergency is being processed to allow time for the new IFB to be completed and
awarded.
Motorola supplies equipment to the state of Illinois entities utilizing Starcom21 radio network communication
via radio mobile and portable radios, emergency agencies and dispatch consoles. The equipment purchased
from this contract is invaluable to the support of Illinois Law enforcement agencies State, Local and County.
This equipment also supports emergency communication with the equipment purchased on this contract. The
loss of the ability to purchase equipment on this contract would be detrimental to all Emergency agencies
throughout the state and would degrade emergency communications in critical incidents throughout the state
with law enforcement and emergency agencies such as fire departments, emergency medical technicians, prison
guards. This Emergency JPMC contract will be available for use by all governmental units and qualified not-
for-profits.
This Emergency Purchase has an expected start date of 11/15/2022 through 02/13/2023 with an Original
Estimated Cost of $2,000,000.00.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
Signed By: Van P Austin, APO
Vendor: Motorola Solutions Inc Notary Date: 11/15/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $2,000,000.00 $20,000,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
105 Human Services, Department of File Date: 10/10/2023
Final Cost Statement
Latest Filing –10/03/2023: FY24, Qtr 3, Item # 105
The Actual Total Cost of FY24, Qtr 3, Item# 105 is $628,492.74
Original Filing – 3/29/2023: FY23, Qtr 4, Item# 7
Vendor currently has a contract providing the service. IDHS is attempting to secure a contract via a sole
economically feasible source procurement, which requires review by Federal CMS. NTT Data State Health
Consulting, LLC (NTT) was selected and engaged by DoIT during the pandemic to manage the Refresh.
IDHS/DoIT requires a Program Management Office (PMO) vendor to continue coordinating the State’s
executive leadership in managing and overseeing efforts related to the IES Tech Refresh project. IES
determines eligibility for programs such as Medicaid, the Supplemental Nutrition Assistance Program (SNAP),
and the Temporary Assistance for Needy Families program (TANF) in Illinois. The Tech Refresh Project will
upgrade the hardware and system software of the State's data center. The refresh project will reduce security
threats, system downtime and compatibility issues. The IES system is critical to the uninterrupted service of
these programs to those in need.
NTT will continue its role, allowing work to continue without interruption. NTT was selected by DoIT to
manage the performance refresh of the Integrated Eligibility System (IES), due to multiple pandemic-related
programmatic changes and increasing system demands. Continued oversight on the IES Tech Refresh project
is essential to ensure the needed system upgrades are performed in an accurate, coordinated and timely manner.
These system upgrades are needed to reduce security vulnerabilities, reduce system downtime and comply with
federal CMS' Authority to Connect (ATC) compliance findings. The PMO will support DHS by responding to
request for reports for information about IES by various federal or state related entities.
NTT PMO will provide the most economical way of continuing the management of multiple, concurrent
activities relating to the IES System, including the technical refresh of IES, without compromising the level of
quality necessary for the successful management of that system and completing pandemic priorities.
The Vendor has been advised that there is potential for 13% of the contract to be conducted by BEP Vendors.
This Emergency Purchase has an expected start date of 05/01/2023 through 07/29/2023 with an Original
Estimated Cost of $628,492.74.
Signed By: Jean Sandstrom, APO
Vendor: NTT Data State Health Consulting Notary Date: 3/29/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $628,492.74 $628,492.74 $628,492.74 24 3
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
106 Innovation & Technology, Department of File Date: 12/27/2023
Third Filing – 12/27/2023: FY24, Qtr 3, Item #106
An Emergency Purchase Extension was received on December 27, 2023 requesting an extension for dates
starting 12/31/2023 to 06/27/2024 at an additional estimated cost of $4,000,000.00, revising the total estimated
cost to $10,000,000.00.
Second Filing - 12/21/2022: FY23, Qtr 3, Item # 60
An Emergency Purchase Extension was received on December 21, 2022 requesting an extension for dates
starting 12/27/2022 to 03/26/2023 at an additional estimated cost of $4,000,000.00, revising the total estimated
cost to $6,000,000.00.
Original Filing – 4/1/2022: FY22, Qtr 4, Item# 10
This vendor can provide the support for Radio services, maintenance, and services needed by DoIT to support
Emergency radio services. This Vendor previously implemented and supported DoIT and other state agencies
with Radio Maintenance services. DoIT has previously been able to successfully negotiate contracts with this
vendor and the existing contract terms will be used for the Emergency period. Contract negotiations with a new
vendor could take several weeks creating significant risk and exposure during negotiations. The administrative
review process has previously been completed with this vendor, including financial discloser and BEP utilization
plan. Bringing in a new vendor for such a large and complicated implementation would take months as the
maintenance of radio service is required for emergency service personnel throughout the state and loss of this
service could disrupt emergency radio communications if not properly maintained.
This contract will be a JPMC available to governmental units or qualified not-for-profit for the products
categories below -
Statewide Radio Maintenance and support services provides State of Illinois entities
(Illinois State Police, Local Law Enforcement, Emergency Medical Services, Department of Corrections,
Department of Transportation) the ability to procure radio maintenance and support services for invaluable
emergency communications equipment used by emergency communication agencies throughout the state. The
support services include radio support, repair, installation, radio tower site infrastructure for life saving
communication services. These services provide an essential support service to the State of Illinois valuable
emergency services communication using radio and if not supported would cause loss of life or injury.
This Emergency Purchase has an expected start date of 4/1/2022 through 06/29/2022 with an Original
Estimated Cost of $2,000,000.00.
Signed By: Dante Watson, APO
Vendor: Motorola Solutions Inc Notary Date: 4/1/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
State Cost: $2,000,000.00 $10,000,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
107 University of Illinois Urbana-Champaign File Date: 1/3/2024
Final Cost Statement
Latest Filing – 01/03/2024: FY24, Qtr 3, Item# 107
An Actual Total Cost of FY24, Qtr 3, Item # 107 is $975,000.00 was reported in the same filing quarter.
Second Filing – 1/3/2024: FY24, Qtr 3, Item # 81
An Emergency Purchase Extension was received on January 3, 2024 requesting an extension for dates starting
4/1/2024 to 12/31/2024. The extension expenditure is not assessed and will be charged for time only. Reported
in the same filing quarter.
Original Filing – 1/3/2024: FY24, Qtr 3, Item# 11
The University had to terminate the agreement with our broker on November 30, 2023. Since this was
unexpected, we had less than a month to find a 2024 medical/dental plan for our employees. Short-term
coverage (e.g., 90 days) is not available as a group policy which is required of employers in order to comply
with the federal Affordable Care Act (ACA). Short-term coverage does not offer a Minimum Essential Coverage
(MEC) plan which is required by the ACA for group plans. Otherwise, there are federal “Penalty A” penalties
of approximately $86M annually for not being compliant. Additionally, short-term coverage plans do not offer
COBRA coverage, which is required by federal law. There are additional federal penalties for not offering
COBRA coverage.
We knew of one other broker familiar with the University's structure who had the ability to find a plan carrier
and Third-Party Administrator (TPA). That broker is Gallagher Benefits Services (GBS). GBS works with
Staff Benefits Management & Administrators (SBMA) which provides medical/dental plan coverage along with
COBRA coverage. SBMA was able to have an acceptable plan in place for our employees starting January 1,
2024. Both GBS and SBMA recommended GoWell Benefits, Inc. (GoWell) as the TPA. GoWell provides an
online enrollment platform and collects all payments from the University and its employees. The University is
currently working on an RFP for a broker and carrier to provide services for the 2025 calendar year.
Medical/dental plan and COBRA coverage for employees and dependents.
This Emergency Purchase has an expected start date of 01/01/2024 through 03/31/2024 with an Original
Estimated Cost of $975,000.00, using Employee and Self-Supporting Funds.
Signed By: Daniel Szajna, Director
Vendor: GoWell Benefits, Inc. Notary Date: 1/3/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $975,000.00 $975,000.00 $975,000.00 24 3
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
108 Capital Development Board File Date: 1/4/2024
Final Cost Statement
Latest Filing – 1/04/2024: FY24, Qtr 3, Item # 108
The Actual Total Cost of FY24, Qtr 3, Item# 108 is $8,215,152.89. Reported in the same filing quarter as the
extension.
Third Filing – 07/05/2023: FY24, Qtr 3, Item # 75
An Emergency Purchase Extension was received on July 5, 2023 requesting an extension for dates starting
08/04/2023 to 10/10/2023. The extension expenditure is not assessed and will be charged for time only.
Reported in the same filing quarter.
Second Filing – 04/18/2022: FY24, Qtr 3, Item # 74
An Emergency Purchase Extension was received on April 18, 2022 requesting an extension for dates starting
4/18/2022 to 8/4/2023. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 2/18/2022: FY22, Qtr 3, Item# 28
On December 16th, 2021, the Department of Corrections requested that the Capital Development Board procure
vendors under an emergency procurement to provide replacements of the facility's cell door locks at the
Lawrence Correctional Center (LCC). As a result of ongoing litigations, the LCC will be upgraded to a maximum
security correctional facility to accept the transfer of inmates from other correctional facilities so structural and
other upgrades can be made at those locations.
Currently, software upgrades supporting the locking mechanisms at LCC are underway under CDB project
#120-295-012. However, at the time of design and bid, the replacement of the physical cell-door lock
components were not included in this project. The Department of Corrections intended to make those
replacements with their internal maintenance personnel.
However, it has been recently discovered that inmates are able to physically compromise and disable the actual
cell-door lock mechanisms.
Considering the time frames needed for bidding and award procedures, the ordering and replacement of the cell-
door locking mechanisms under the existing processes would likely not begin for several months. Therefore,
emergency purchases are necessary to upgrade the cell-door locking mechanisms as quickly as possible in order
to protect the health and safety of the Law Enforcement Officers, State employees, and inmates, and to prevent
or minimize any serious disruptions in critical State services at the facility.
River City Construction LLC was selected to provide emergency services because they submitted the lowest
responsive and responsible quote, and they can respond immediately to this request for emergency services.
Several firms were invited to provide quotes, based on their availability, expertise, experience and location.
The scope of work provides for the replacement of 1,188 cell-door lock mechanisms, 124 sliding cell door
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
mechanisms, and related power and communication system components at the Lawrence Correctional Center as
specified by the Architect/Engineer of record. Incorporated documents include the March 2009 Standard
Documents for Construction & Supplement,design documents provided by the Architect/Engineer of record,
and quote provided by River City Construction LLC. Services provided under this procurement should not
exceed $8,257,000.00, prior to entering into a Construction Contract, without prior authorization from the
Capital Development Board in consultation with the Chief Procurement Office. Final Actual Costs will be
reported upon project completion and project closeout. " Name of vendor" is authorized to proceed with the
scope of work outlined in this Emergency Purchase Statement.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction, the General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
includes direct labor and supervision, as well as material purchases where the material is installed by the
contractor.
Additionally, Governor Pritzker has issued Executive Orders 2021-22 (and subsequent Executive Orders)
containing additional mitigations to address the COVID-19 pandemic. This includes an indoor mask requirement
and vaccinations for those working at Illinois Department of Corrections (IDOC) facilities. These requirements
apply to this project.
This Emergency Purchase has an expected start date of 2/18/2022 through 05/18/2022 with an Original
Estimated Cost of $8,257,000.00.
Signed By: Chris Miles, Exec II
Vendor: River City Construction LLC Notary Date: 2/18/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $8,257,000.00 $8,215,152.89 $8,215,152.89 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
109 Central Management Services, Department of File Date: 2/28/2023
Third Filing – 5/24/2023: FY24, Qtr3, Item # 109
An Emergency Purchase Extension was received on May 24, 2023 requesting an extension for dates starting
06/01/2023 to 09/30/2023. The extension expenditure is not assessed and will be charged for time only.
Second Filing - 02/28/2023: FY23, Qtr 3, Item #75
An Emergency Purchase Extension was received on February 28, 2023 requesting an extension for dates
starting 03/09/2023 to 05/31/2023. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 12/08/2022: FY23, Qtr 2, Item# 41
This Vendor's role of construction was outlined in the original Emergency Purchase Statement on B-28680,
declared when ordering the Satellite and Engineering services; however, was not actually named in the
Emergency Statement.
1) The specifications for the new satellite had to be built out which took several
months. We did not receive these specs until 3/28/22.
2) Then we had to have the Engineering firm use those
specifications to do the engineering work of what was needed to reinforce the roof of the building to hold the
new satellite. The solicitation was done but the contract was not executed until 6/9/22 due to terms and
conditions. The engineering work was not completed until 08/2022.
3) The estimate received for the
construction services dated 9/23/22 was in the amount of $193,000 and could not be done as a Small Purchase
as originally intended.
4) Personnel resource changes prevented the forward movement of the original
emergency project.
5) Due to the time constraints of the crane being scheduled with the original satellite
Vendor, for removal of the old satellite and the timing of opening the roof for the upgrades, we need to do this
as an emergency.
1) Remove and reinstall drop ceilings in work area on upper floor
2) Remove fireproofing on existing beams where new steel members will be instald
3) Install new fireproofing at locations disturbed by our scope of wor
4) Remove portions of existing ballast roof to install new steel meber
5) Patch ballast roof at complete of steel wor
.
6) Remove existing roof frame in preparation for new satellite structe
.
7) Install new galvanized steel frame for new satellite structure.
This Emergency Purchase has an expected start date of 12/08/2022 through 03/08/2023 with an Original
Estimated Cost of $193,000.00.
Signed By: Martha Blackwell, FPM
Vendor: R.D. Lawrence Notary Date: 12/8/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
State Cost: $193,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
110 Capital Development Board File Date: 1/8/2024
Final Cost Statement
Latest Filing – 01/08/2024: FY24, Qtr 3, Item # 110
The Actual Total Cost of FY24, Qtr 3, Item# 110 is $173,163.80. Reported in the filing quarter as the
extension.
Second Filing – 11/14/2022: FY24, Qtr 3, Item # 93
An Emergency Purchase Extension was received on November 14, 2022 requesting an extension for dates
starting 11/14/2022 to 12/31/2023. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 6/28/2022: FY23, Qtr 1, Item# 6
The Capital Development Board ("CDB") has been made aware by the Illinois Department of Corrections
("IDOC") that the chiller that provides cooling for the Administration Building at East Moline Correctional Center
has failed and is currently no longer in operation. The chiller provided cooling for the Health Care Unit,
Pharmacy and Medical Offices.
The scope of work provides for an assessment,recommendations, cost estimates, and design services if needed,
to support the installation of a properly sized temporary chiller, and all necessary ancillary equipment, at East
Moline Correctional Center's Administration Building through November 1, 2022
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this
procurement should not exceed $100,000.00, which is a place-holder prior to the negotiation of a Professional
Services Agreement, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35,all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction,the General Contractor shall perform no less than 20% of work with its own staff. Each other
trade shall perform no less than 40% of work with its own staff. Work with own staff includes direct labor and
supervision, as well as material purchases where the material is installed by the contractor.
Additionally,Governor Pritzker has issued Executive Order 2022-14 containing additional mitigations to address
the COVID-19 pandemic. This includes an indoor mask requirement and vaccinations for those working at
Illinois Department of Corrections (IDOC) facilities. These requirements apply to this project.
This Emergency Purchase has an expected start date of 06/28/2022 through 09/25/2022 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Valdes Engineering Co. Notary Date: 6/28/2022
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $173,163.80 $173,163.80 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
111 Capital Development Board File Date:
Second Filing – 08/29/2023: FY24, Qtr 3, Item # 111
An Emergency Purchase Extension was received on August 29, 2023 requesting an extension for dates starting
09/6/2023 to 12/31/2023. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 6/9/2023: FY23, Qtr 4, Item# 57
The scope of work provides for immediate shoring and repair work to structural concrete members of the
underground parking garage at the William G. Stratton Building, as directed by the Architect/Engineer of record.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any
design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,
will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should
equal the contract award amount. Payment amounts will be approved based on proof of work actually
performed and materials actually used. Construction Services provided under this procurement should not
exceed $340,000.00, which is a place-holder prior to entering into a Construction Contract, without prior
authorization from the Capital Development Board in consultation with the Chief Procurement Office. Final
Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 06/09/2023 through 09/06/2023 with an Original
Estimated Cost of $340,000.00.
Signed By: Chris Miles, Exec II
Vendor: Western Waterproofing Co. Notary Date: 6/9/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $340,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
112 Capital Development Board File Date: 1/8/2024
Final Cost Statement
Latest Filing – 01/08/2024: FY24, Qtr 3, Item # 112
The Actual Total Cost of FY24, Qtr 3, Item# 112 is $97,228.42. Filed in the same quarter as the extension.
Second Filing – 08/21/2023: FY24, Qtr 3, Item # 73
An Emergency Purchase Extension was received on August 21, 2023 requesting an extension for dates starting
08/22/2023 to 01/31/2024. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 5/25/2023: FY23, Qtr 4, Item# 46
The scope of work provides for the rental, installation, maintenance, and eventual removal of temporary air
conditioning units as directed by the Architect/Engineer of record. Any ancillary items, such as electrical power
improvements or other necessary work needed for temporary installation, is considered part of the scope. The
contractor is also responsible for any needed trouble-shooting throughout the cooling season, should issues
arise.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any
design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,
will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should
equal the contract award amount. Payment amounts will be approved based on proof of work actually
performed and materials actually used. Construction Services provided under this
procurement should not exceed $100,000.00, which is a place-holder prior to entering into a Construction
Contract, without prior authorization from the Capital Development Board in consultation with the Chief
Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 05/25/2023 through 08/22/2023 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: JB Contracting Corp. Notary Date: 5/25/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $97,228.42 $97,228.42 24 3
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
Federal $0.00 $0.00
113 Capital Development Board File Date: 1/29/2024
Final Cost Statement
Latest Filing – 1/29/2024: FY24, Qtr 3, Item # 113
The Actual Total Cost of FY24, Qtr 3, Item# 113 is $1,617,514.62.
Original Filing – 5/17/2023: FY23, Qtr 4, Item# 43
The scope of work provides for replacing approximately 400 feet of existing clay tile storm sewer as designed
by the Architect/Engineer of record. This line runs under the BNSF Railroad and is subject to permitting and
design approval. This work also includes, but is not limited to, investigating, and locating all other utilities under
the railroad for permitting by BNSF and the installation of a utility conveyance duct for future utility needs.
Additionally, the scope of work provides for a new domestic water service from the City of Quincy to the
Cemetery. The new service is replacing the old service that previously ran underneath the railroad.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, design
documents provide by the Architect/Engineer, and Rees Construction Company of Quincy’s quote dated May 8,
2023. Services provided under this procurement should not exceed $1,580,000.00, prior to entering into a
Construction Contract, without prior authorization from the Capital Development Board. Final Actual Costs will
be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 05/17/2023 through 08/14/2023 with an Original
Estimated Cost of $1,580,000.00.
Signed By: Chris Miles, Exec II
Vendor: Rees Construction Co. Notary Date: 5/17/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,580,000.00 $1,617,514.62 $1,617,514.62 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
114 Capital Development Board File Date: 1/29/2024
Final Cost Statement
Latest Filing – 01/29/2024: FY24, Qtr 3, Item # 114
The Actual Total Cost of FY24, Qtr 3, Item# 114 is $119,983.91.
Original Filing – 7/29/2021 FY22, Qtr 1, Item #40:
The sewer line from the main campus of the Illinois Veterans' Home at Quincy, running directly under the BNSF
and
AMTRAK railroad tracks to the north portion of the campus, has collapsed and is washing away the railroad
ballast. The railroad tracks are active with up to 26 trains per day going over the affected area. The area has
been filled with rock several times in order to provide stabilization. However, there is a threat that further
deterioration of the area caused by the collapsed sewer line poses a danger to railroad activity. Additionally, this
storm line incorporates the outdoor drains near the powerhouse. The gravel added by BNSF has begun to
function as a filter, preventing water coming through the pipe to empty efficiently, causing it to back up,
flooding the powerhouse each rain as water cannot get through the collapsed portion quickly. Therefore, an
emergency declaration is necessary in order to assess and provide immediate repair work to the storm sewer
line, in order to prevent the threat to public health and safety and to prevent further damage to buildings due to
backflow issues. GSG Consultants, Inc. was chosen for this emergency work as they are familiar with the
storm sewer line and scope of work, and they can respond immediately to this request for emergency services.
The scope of work provides for replacing approximately 400 feet of existing clay tile storm sewer. This line
runs under the BNSF Railroad and is subject to permitting and design approval. This work also includes, but is
not limited to, investigating and locating all other utilities under the railroad for permitting by BNSF and the
installation of a utility conveyance duct for future utility needs. The design may also require USDVA approval.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and
March 2009 Design & Construction Manual and Supplement. Services provided under this procurement should
not exceed $100,00.00, prior to entering into a Professional Services Agreement, without prior authorization
from the Capital Development Board. Final Actual Costs will be reported upon project completion and project
close-out. In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction, the General Contractor shall perform no less than 20% of work with its own staff. Each other
trade shall perform no less than 40% of work with its own staff. Work with own staff includes direct labor and
supervision, as well as material purchases where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 07/29/2021 with an Original Estimated Cost of
$100,000.00.
Signed By: Chris Miles, Executive II
Vendor: GSG Consultants, Inc Notary Date: 7/29/2021
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $119,983.91 $119,983.91 24 3
Federal $0.00 $0.00
115 Environmental Protection Agency File Date: 1/3/2024
Final Cost Statement
Latest Filing – 01/03/2024: FY24, Qtr 3, Item # 115
The Actual Total Cost of FY24, Qtr 3, Item# 115 is $6,912.00.
Original Filing – 9/18/2023: FY24, Qtr 1, Item# 52
The vendor is capable of running the EPA method that the State lab cannot and the pricing is competitive. This
procurement is in response to an explosion occurring at ADM and time is of the essence.
This purchase request is for sample testing (Per- and Polyfluoroalkyl Substances (PFAS)) that the state lab is
unable to perform. PFAS Testing is required in response to an explosion at ADM on Thursday 8/14/23.
Protecting Illinois drinking water is a top priority for IEPA. Perfluorooctyl Sulfonate (PFOS) and
Perfluorooctanoic Acid (PFOA) are fluorinated organic Per and Polyfluoroalkyl (PFASs) chemicals that are part
of a larger group of chemicals referred to as Per and Polyfluoroalkyl (PFASs). These chemicals are man-made
and ubiquitous in the environment. PFAS testing is necessary to ensure an adequate supply of water that is safe
in quality, clean, adequate in quantity, and of satisfactory mineral characteristics for ordinary domestic
consumption.
This Emergency Purchase has an expected start date of 09/14/2023 through 11/14/2023 with an Original
Estimated Cost of $13,915.00.
Signed By: Andrew Shackelford, APO
Vendor: Pace Analytical Services Notary Date: 9/18/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $13,915.00 $6,912.00 $6,912.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
116 Environmental Protection Agency File Date: 2/6/2024
Final Cost Statement
Latest Filing –02/06/2024: FY24, Qtr 3, Item # 116
The Actual Total Cost of FY24, Qtr 3, Item# 116 is $326,745.00.
Original Filing – 12/1/2023: FY24, Qtr 2, Item# 126
Vendor has the supplies to meet IEPA's demands and is offering a regional discount.
6 new vehicles from Landmark Ford. Four 2023 Ford Explorers and two 2023 Ford F-150s. See attached
specifications.
he only option IEPA had was to go though CMS for vehicle purchases. The vendor(s) CMS uses is not keeping
up with demand.
This Emergency Purchase has an expected start date of 12/01/2023 through 01/31/2024 with an Original
Estimated Cost of $326,745.00.
Signed By: Andrew Shackelford, APO
Vendor: Landmark Ford Notary Date: 12/1/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $326,745.00 $326,745.00 $326,745.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
117 State Fire Marshal File Date: 12/28/2023
Final Cost Statement
Latest Filing – 12/28/2023: FY24, Qtr 3, Item # 117
The Actual Total Cost of FY24, Qtr 3, Item# 117 is $160,045.00.
Original Filing – 10/02/2023: FY24, Qtr 2, Item# 100
Bob ridings holds the Master Contract for SUVs. The agency was unable to secure SUVs off of this contract
due to a delay in processing as well as supply chain and manufacturing constraints at Ford, Inc. The Master
Contract Vendor has advised that the fulfillment of future contract orders is unknown.
OSFM procurement has identified Four (4) SUVs available locally at Landmark Ford that would meet the
need and moved quickly to secure them.
There are two (2) explorers and two (2) escapes currently on the Vendor's lot.
This Emergency Purchase has an expected start date of 09/29/2023 through 12/27/2023 with an Original
Estimated Cost of $165,756.04.
Signed By: Crystal Blakeman, APO
Vendor: Landmark Ford, Inc. Notary Date: 10/2/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $165,756.04 $160,045.00 $160,045.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
118 Chicago State University File Date: 1/5/2024
Final Cost Statement
Latest Filing – 01/05/2024: FY24, Qtr 3, Item # 118
The Actual Total Cost of FY24, Qtr 3, Item# 118 is $336,507.41.
Original Filing – 3/30/2023: FY23, Qtr 4, Item# 8
Chicago State University (CSU) has utilized a Central Management Services (CMS) award to Constellation New
Energy for many years for electricity service. That award has expired. Do to unforeseen delays in the
finalization of the CMS award, CSU must utilize an emergency purchase to secure continued electricity service
to campus to avoid shutting down.
Electricity service (commodity)
This Emergency Purchase has an expected start date of 03/28/2023 through 06/28/2023 with an Original
Estimated Cost of $550,000.00. Using Local Income Funds
Signed By: Kent Clapsaddle, Dir Procurement Services
Vendor: Constellation New Energy Notary Date: 3/30/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $550,000.00 $336,507.41 $336,507.41 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
119 Chicago State University File Date: 1/30/2023
Final Cost Statement
Latest Filing – 1/30/2024: FY24, Qtr 3, Item # 119
The Actual Total Cost of FY24, Qtr 3, Item# 119 is $2,076,361.55.
Second Filing - 02/16/2023: FY23, Qtr 3, Item# 262
An Emergency Purchase Extension was received on February 16,2023 requesting an extension for dates starting
03/01/2023 to 11/29/2023 at an additional estimated cost of $3,415,544.00, revising the total estimated cost to
$4,600,392..00.
Original Filing – 11/29/2022: FY23, Qtr 2, Item# 34
Chicago State University (CSU) made necessary personnel adjustments within the Information Technology
Department (ITD) on campus at the end of August 2022 that required immediate engagement with an outside
vendor for interim leadership and project management under Emergency Purchase CSU090122. EC-United has
provided CSU with personnel and managed projects for CSU during the emergency purchase term utilizing both
CSU ITD personnel, EC-United personnel, and has contracted with outside vendors as subcontractors as
necessary to provide necessary services to campus.
The emergency need has not abated. Much of the initial emergency term has been utilized addressing
immediate, emergency needs while reviewing exactly what technology is in place on campus, what is
operational, and what requires attention. A competitive solicitation alone cannot address the ongoing need for
personnel, and search processes are just beginning to identify qualified candidates to lead CSU's ITD team in a
more permanent fashion. The University will engage with this vendor for a new three month emergency term
so the vendor can continue managing projects and CSU personnel until the internal team stabilizes.
This Emergency Purchase has an expected start date of 11/30/2022 through 02/28/2023 with an Original
Estimated Cost of $1,184,848.00.
Signed By: Kent M. Clapsaddle, Dir Procurement Services
Vendor: Exec Consultants United LLC dba EC-United Notary Date: 11/29/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,184,848.00 $4,600,392.00 $2,076,361.55 $2,076,361.55 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
120 University of Illinois Urbana-Champaign File Date: 2/7/2023
Final Cost Statement
Latest Filing – 02/07/2024: FY24, Qtr 3, Item # 120
The Actual Total Cost of FY24, Qtr 3, Item# 120 is $171,510.00
Second Filing - 03/17/2023: FY23. Qtr4, Item # 97
An Emergency Purchase Extension was received on March 17, 2023 requesting an extension for dates starting
04/09/2023 to 10/31/2023. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 11/17/2022: FY23, Qtr 2, Item# 29
The existing Epic implementation consulting partner contracts that emanated from KRS125 are expiring in
January 2023. These existing partners are currently engaged in several important Epic optimization initiatives.
We expect new Epic module implementations to start in January. A new RFP has been drafted and issued
(EWM168) and vendor responses are currently being evaluated. We had hoped that the RFP award would be on
the January 2023 University of Illinois Board of Trustees (BOT) meeting agenda. However, we have been given
guidance that the proposed timeline would not allow a January Board meeting and therefore are now targeting
the March 2023 BOT. As a result, we are requesting an emergency to continue to utilize this consulting partner
in order not to create a gap in services and to avoid causing delays in critical project start dates.
Nordic will continue to provide consulting services on several important Epic optimization initiatives.
This Emergency Purchase has an expected start date of 01/09/2023 through 04/08/2023 with an Original
Estimated Cost of $180,000.00.
Signed By: Debra Matlock, Exec Dir
Vendor: Nordic Consulting Partners Notary Date: 11/17/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $180,000.00 $171,510.00 $171,510.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
121 Chicago State University File Date: 2/13/2024
Final Cost Statement
Latest Filing – 02/13/2024: FY24, Qtr 3, Item # 121
The Actual Total Cost of FY24, Qtr 3, Item# 121 is $509,335.01.
The University is currently without a vendor to provide dining, catering and concession services to support
students. The University posted a solicitation in April of 2015 for listed services. The responses received were
unsuccessful and non-responsive. The University is currently preparing a new solicitation for the upcoming
fiscal year. In addition, the University is incapable of supporting or rendering requests for internal or external
events for catering and concession services. This Emergency Purchase has an Original Estimated Cost of
$1,100,000.00.
Signed By: Larry Pinkelton, V-President of Admin & Finance
Vendor: Perkins Management Services Notary Date: 6/22/2015
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,100,000.00 $509,335.01 $509,335.01 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
122 Capital Development Board File Date: 2/22/2024
Second Filing – 02/22/2024: FY24, Qtr 3, Item # 122
An Emergency Purchase Extension was received on February 22, 2024 requesting an extension for dates
starting 12/31/2023 to 02/29/2024. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 08/31/2021 FY22, Qtr 1, Item #41:
The Department of Human Services ("DHS") notified the Capital Development Board ("CDB") that on August 2,
2021 the Alton Mental Health Hospital had a power outage. During this outage the Locust Cottage (BD013),
which is a patient living unit, did not have power because the emergency generator failed. A temporary rental
emergency generator was located and brought to Locust and installed. Alton staff had an electrical contractor
look at the older generator and it was found to have major engine problems and was releasing oil and water into
the generator motor. This generator was installed in 1992. DHS requests that CDB declare an emergency to
replace the emergency generator at Locust Cottage as soon as possible to avoid further power outages without a
permanent functioning emergency generator. The Alton Hospital will be responsible for the $3,750 monthly
rental until the generator is replaced.
The scope of work provides for design services to replace the existing failed emergency generator with a code
compliant emergency generator at Alton Mental Health Hospital's Locust Cottage, including all ancillary
components.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and
the March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under
this procurement should not exceed $100,000.00, which is a place-holder prior to the negotiation of a
Professional Services Agreement, without prior authorization from the Capital Development Board in
consultation with the Chief Procurement Office. Final Actual Costs will be reported upon project completion
and project close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to
be used whose contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and
certifications as a material term of the contract.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 08/31/2021 through 11/28/2021 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Ross & Baruzzini, Inc. Notary Date: 8/31/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 24 3
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
123 Capital Development Board File Date: 2/22/2024
Second Filing – 02/22/2024: FY24, Qtr 3, Item # 123
An Emergency Purchase Extension was received on February 22, 2024 requesting an extension for dates
starting 05/02/2023 to 02/29/2024. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 2/2/2023: FY23, Qtr 3, Item# 5
The scope of work provides for replacing the existing 150kW diesel engine generator set located outside Locust
Cottage, which served all loads to Locust Cottage and Recreation Hall Buildings. This will include a new
generator pad, automatic transfer switches and life safety distribution panel at each building. Existing lighting,
access control, and fire alarm systems, as well as some new lighting will be connected to the new life safety
panelboards. The new generator will be protected by a new gated chain link 8-foot-high fence.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, design
documents provided by the A/E of record, and quote provided by Camp Electric & Engineering Services, P.C.
Services provided under this procurement should not exceed $552,000.00, prior to entering into a Construction
Contract, without prior authorization from the Capital Development Board in consultation with the Chief
Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
Additionally, Governor Pritzker has issued Executive Orders 2023-01 containing additional mitigations to address
the COVID-19 pandemic. This includes an indoor mask requirement and vaccinations for those working at
Illinois Department of Human Services (IDHS) facilities. These requirements apply to this project.
This Emergency Purchase has an expected start date of 02/02/2023 through 05/02/2023 with an Original
Estimated Cost of $552,000.00.
Signed By: Chris Miles, Exec II
Vendor: Camp Electric & Engineering Serv Notary Date: 2/2/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $552,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
124 Capital Development Board File Date: 3/1/2024
Second Filing – 03/01/2024: FY24, Qtr 3, Item # 124
An Emergency Purchase Extension was received on March 1, 2024 requesting an extension for dates starting
3/4/2024 to 08/01/2024. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 12/6/2023: FY24, Qtr 2, Item# 124
The scope of work provides for repair and replacement of items damaged during a fire in maintenance bays 1-3
(1 common area) including wiring devices,light fixtures, water heaters, water piping,unit heaters, overhead
doors, door motors and tracks, including all related conduit, wiring, water piping, gas piping, and other fire
damaged items. The entire area is to be cleaned and finishes restored to their pre-tire condition. I he scope also
provides tor immediate repairs to the x-bridging in the steel bar joists to stabilize the root. Root replacement and
repairs will be done under a separate contract. Roof replacement and repairs will be done under a separate
project.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any
design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,
will be strictly followed and adhered to.The sum of all items listed in the Contractor Schedule of Values should
equal the contract award amount. Payment amounts will be approved based on proof of work actually
performed and materials actually used. Construction services provided under this
procurement should not exceed $400,000.00, which is a place-holder prior entering into a Construction
Contract,without prior authorization from the Capital Development Board in consultation with the Chief
Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction,the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 12/6/2023 through 03/04/2024 with an Original
Estimated Cost of $400,000.00.
Signed By: Chris Miles, Exec II
Vendor: Hein Construction Co. Inc. Notary Date: 12/6/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $400,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
125 Capital Development Board File Date: 3/5/2024
Second Filing – 03/05/2024: FY24, Qtr 3, Item # 125
An Emergency Purchase Extension was received on March 5, 2024 requesting an extension for dates starting
03/10/2024 to 05/31/2024. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 12/14/2023: FY24, Qtr 2, Item# 132
The scope of work provides for assessment assistance and temporary repairs to the roofing system on Resident
Unit C-2, CDB Building Number C0839, at Sheridan Correctional Center as a result of a fire.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and
any design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT
PROCEDURES, will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule
of Values should equal the contract award amount. Payment amounts will be approved based on proof of work
actually performed and materials actually used. Construction services provided under this procurement should
not exceed $100,000.00, which is a place-holder prior entering into a Construction Contract, without prior
authorization from the Capital Development Board in consultation with the Chief Procurement Office. Final
Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor
shall perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of
work with its own staff. Work with own staff includes direct labor and supervision, as well as material
purchases where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 12/14/2023 through 03/10/2024 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Sterling Commercial Roofing Notary Date: 12/14/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
126 Financial and Professional Regulation, Department of File Date: 10/16/2023
Second Filing – 10/16/2023: FY24, Qtr 3, Item # 126
An Emergency Purchase Extension was received on October 16, 2023 requesting an extension for dates starting
11/1/2023 to 12/31/2024 at an additional estimated cost of $560,000.00, revising the total estimated cost to
$635,000.00.
Original Filing – 7/27/2021 FY22, Qtr 1, Item #27:
Vendor shall provide licensing, maintenance, and hosting of the state's Seed to Sale (S2S) Inventory Tracking
System. The S2S system is a cloud-based vendor-hosted centralized system solution that tracks the state's
regulated cannabis products from 'seed' and a licensed cultivator to 'sale' at a licensed dispensary. The S2S
system also tracks the inventory purchases/transactions. If Medical cannabis inventory, patient and/or caregiver
status validation must provided along with the permitted amount of cannabis available for purchase. Cannabis
transportation information and shipping manifests will also be tracked and accepted. Inventory registrations,
data reporting, audit trail, and training to system users will be provided.
This Emergency Purchase has an expected start date of 08/01/2021 through 10/29/2021 with an Original
Estimated Cost of $75,000.00.
Signed By: Brandon Purcell, APO
Vendor: BiotrackTHC dba Bio-Tech Medical Software Notary Date: 7/27/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $75,000.00 $635,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
127 Agriculture, Department of File Date: 3/4/2024
Final Cost Statement
Latest Filing – 03/04/2024: FY24, Qtr 3, Item # 127
The Actual Total Cost of FY24, Qtr 3, Item# 127 is $325,000.00
Original Filing – 06/07/2022: FY22, Qtr 4, Item# 50
Waste Management is the only provider capable of providing waste removal services for the Illinois State Fair
on a 24 hour schedule, seven days a week during the fair.
Waste Management will provide waste removal services for numerous Dept. of Agriculture locations throughout
the Illinois State Fairgrounds, and will provide comprehensive waste removal services on a 24 hour schedule,
seven days a week during the Illinois State Fair. No other waste provider is willing or able to provide these
services on weekends and/or holidays.
This Emergency Purchase has an expected start date of 07/01/2022 through 09/28/2022 with an Original
Estimated Cost of $328,995.00.
Signed By: Michelle Grimsley, APO
Vendor: Waste Management of Illinois Notary Date: 6/7/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $328,995.00 $325,000.00 $325,000.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
128 Capital Development Board File Date: 2/22/2024
Final Cost Statement
Latest Filing – 02/22/2024: FY24, Qtr 3, Item # 128
The Actual Total Cost of FY24, Qtr 3, Item# 128 is $118,392.89
Second Filing - 09/11/2023: FY24, Qtr 1, Item # 59
An Emergency Purchase Extension was received on September 11, 2023 requesting an extension for dates
starting 09/18/2023 to 12/31/2023. The extension expenditure is not assessed and will be charged for time only,
in the same filing quarter.
Original Filing – 6/21/2023: FY24, Qtr 1, Item# 104
The scope of work provides for repairs to the ponds at the IDNR Brunsvold Building including: making repairs
to the 42 in. concrete overflow and outlet pipes in the vicinity of the outlet structure, re-grading pond base
around outlet structure, installing new rubber membrane pond liner in vicinity of outlet structure, replacing
sluice gate at outlet structure and installing rock protection around the outfall structure. Project also includes
repairing visible patches in pond liner throughout both the east and west ponds, repairing
embankment at a depression of the pond liner on the east side of building between wall pier and south side of the
4 ft x 4 ft box culvert (limited removal and replacement of the pond liner at this localized embankment repair.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement , quote
submitted by E.L. Pruitt Company dated June 16, 2023, and design documents provided by the
Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES, will be strictly followed and
adhered to. The sum of all items listed in the Contractor Schedule of Values should equal the contract award
amount. Payment amounts will be approved based on proof of work actually performed and materials actually
used. Construction Services provided under this procurement should not exceed $130,081.00, which is a place-
holder prior to entering into a Construction Contract, without prior authorization from the Capital Development
Board in consultation with the Chief Procurement Office. Final Actual Costs will be reported upon project
completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 06/21/2023 through 09/18/2023 with an Original
Estimated Cost of $130,081.00.
Signed By: Chris Miles, Exec II
Vendor: E.L. Pruitt Co Notary Date: 6/21/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
State Cost: $130,081.00 $118,392.89 $118,392.89 24 3
Federal $0.00 $0.00
129 Capital Development Board File Date: 2/29/2024
Final Cost Statement
Latest Filing – 2/29/2024: FY24, Qtr 3, Item # 129
The Actual Total Cost of FY24, Qtr 3, Item# 129 is $7,432.50.
Original Filing – 12/14/2023: FY24, Qtr 2, Item# 131
The scope of work includes but is not limited to the inspection and repair or replacement of the existing roof
system and related accessories damaged from a fire on Resident Unit C-2, CDB Building Number C0839, at
Sheridan Correctional Center.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and
the March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under
this procurement should not exceed $100,000.00, which is a place-holder prior to the negotiation of a
Professional Services Agreement, without prior authorization from the Capital Development Board in
consultation with the Chief Procurement Office. Final Actual Costs will be reported upon project completion
and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor
shall perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of
work with its own staff. Work with own staff includes direct labor and supervision, as well as material
purchases where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 12/12/2023 through 03/10/2024 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: StudioK Architecture Notary Date: 12/14/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $7,432.50 $7,432.50 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
130 Capital Development Board File Date: 2/29/2024
Final Cost Statement
Latest Filing – 02/29/2024: FY24, Qtr 3, Item # 130
The Actual Total Cost of FY24, Qtr 3, Item# 130 is $80,994.41.
Original Filing – 11/16/2023: FY24, Qtr 2, Item# 113
The project scope provides for the repair of a pole barn building which was damaged by fire. The project
provides for the removal of damaged or burnt members, and reconstruction of the frame as was originally in
place prior to the fire. Frame members include poles, girts, prefabricated wood trusses, and a garage header.
Replacement of metal cladding will be necessary. The project will provide for a new overhead door including
track, spring and other appurtenances. Two (2) new electrical breakers and 20 amp circuits will be provided to
replace the ones damaged. Shoring will be provided as necessary to facilitate construction.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any
design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,
will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should
equal the contract award amount. Payment amounts will be approved based on proof of work actually
performed and materials actually used. Construction services provided under this
procurement should not exceed $500,000.00, which is a place-holder prior entering into a Construction
Contract, without prior authorization from the Capital Development Board in consultation with the Chief
Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 11/16/2023 through 02/13/2024 with an Original
Estimated Cost of $500,000.00.
Signed By: Chris Miles, Executive II
Vendor: CAD Construction Inc. Notary Date: 11/16/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $500,000.00 $80,994.41 $80,994.41 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
131 Central Management Services, Department of File Date: 2/27/2024
Final Cost Statement
Latest Filing – 02/27/2024: FY24, Qtr 3, Item # 131
The Actual Total Cost of FY24, Qtr 3, Item# 131 is $454,916.64.
Original Filing – 11/2/2023: FY24, Qtr 2, Item# 112
The vendor was chosen due to familiarity and proximity to the location. The vendor was also the contract
holder under P-8781, JPMC GASOLINE DIESEL BIODIESEL FUEL until the contract expired on 10-31-2023.
Estimated cost of the purchase of approximately 62,000.00 gallons of fuel at the CMS Division Of Vehicles in
Christian and Cook counties.
Statewide, there are 3 BEP vendors under NIGP Code 405-09. None of which are located in Christian or Cook
counties. However, the chosen vendor is not a BEP vendor, due to their experience and familiarity with CMS -
DOV as the contracted vendor under P-8781.
This Emergency Purchase has an expected start date of 11/2/2023 through 01/05/2024 with an Original
Estimated Cost of $175,000.00.
Signed By: David Thomas, APO
Vendor: Christian Co. Farmers Supply Co. Notary Date: 11/2/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $175,000.00 $454,916.64 $454,916.64 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
132 Corrections, Department of File Date: 3/11/2024
Second Filing –03/11/2024: FY24, Qtr 3, Item # 132
An Emergency Purchase Extension was received on March 11, 2024 requesting an extension for dates starting
3/23/2024 to 09/22/2024 at an additional estimated cost of $151,448.16, revising the total estimated cost to
$284,102.94.
Original Filing – 09/27/2023: FY24, Qtr 2, Item# 102
The vendors for this type of rental are limited and this is a specialty service.
Aggreko will be providing rental of two boilers for Shawnee CC. They will also be changing out the wire for
the new boilers and updating it up to code.
Shawnee CC looked for Vendor to meet this type of emergency and was only able to find Agrekko in our area.
This Emergency Purchase has an expected start date of 09/25/2023 through 12/22/2023 with an Original
Estimated Cost of $132,654.78.
Signed By: Sandy Robinson, Purchasing Manager
Vendor: Aggreko Notary Date: 9/27/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $132,654.78 $284,102.94 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
133 University of Illinois Urbana-Champaign File Date: 3/15/2024
Second Filing – 03/15/2024: FY24, Qtr 3, Item # 133
An Emergency Purchase Extension was received on March 15, 2024 requesting an extension for dates starting
03/31/2024 to 07/31/20243 at an additional estimated cost of $350,000.00, revising the total estimated cost to
$600,000.00.
Original Filing – 11/14/2023: FY24, Qtr 2, Item# 114
Currently VIP Valet services are utilized at the Specialty Care Building with a term date of 12/31/2023. In
addition, the Outpatient Care Center north and south tower entrances utilizes UIC campus valet service
attendants that will also term on 12/31/23. We would like to avoid disruption of valet services at all three
entrances by utilizing VIP Valet Services 1/1/24-3/31/24. Many patients and visitors are receiving procedures
and have scheduled appointments at the Specialty Care Building 1009 S. Wood and the Out Patient Care Center
1801 S Taylor North and South Tower. VIP valet parking services allows the patients to park at the door
entrance of the structures and enter the building avoiding commuting from the parking structure which could be
a challenge depending on the patients condition and it assists the patients with timely arrivals to their
appointments. This service also allows patients to arrive to their appointments more timely, many patients have
mobility challenges. We are in the process of contract negotiations to secure a valet services vendor for five
years. This emergency purchase request is to allow continued valet services until the contract terms for RFP
#PPA101 are completed.
IP Parking with attendants at the entrance of three locations; the Specialty Care Building (SCB), Outpatient Care
Center (OCC) North and South tower entrances which allows the patients to park at the door entrance.
This Emergency Purchase has an expected start date of 01/01/2024 through 03/31/2024 with an Original
Estimated Cost of $250,000.00, using Institution Funds.
Signed By: Debra Matlock, Exec. Diirector
Vendor: VIP Services Notary Date: 11/14/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $250,000.00 $600,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
134 Capital Development Board File Date: 3/18/2024
Third Filing - 03/18/2024: FY24, Qtr 3, Item # 134
An Emergency Purchase Extension was received on March 18,2024 requesting an extension for dates starting
04/01/2024 to 05/31/2024. The extension expenditure is not assessed and will be charged for time only.
Reported in the same filing quarter.
Second Filing - 12/13/2023: FY24, Qtr 3, Item # 134
An Emergency Purchase Extension was received on March 13, 2024 requesting an extension for dates starting
12/23/2023 to 04/04/2023. The extension expenditure is not assessed and will be charged for time only.
Reported in the same filing quarter.
Original Filing – 9/25/2023: FY24, Qtr 1, Item# 58
The scope of work provides for assessments and repairs of the tile roof leaks, gutters, downspouts and an
investigation of the roof deck and or truss system for possible structural failures including repairs. All work
should be coordinated with Historic Preservation.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this
procurement should not exceed $100,000.00, which is a place-holder prior to the negotiation of a Professional
Services Agreement, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 09/25/2023 through 12/23/2023 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Bauer Latoza Studio Ltd Notary Date: 9/25/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
135 Capital Development Board File Date: 3/18/2024
Third Filing - 03/18/2024: FY24, Qtr 3, Item # 135
An Emergency Purchase Extension was received on March 18, 2024 requesting an extension for dates starting
4/01/2024 to 05/31/2024. The extension expenditure is not assessed and will be charged for time only.
Reported in the same filing quarter.
Second Filing - 12/13/2023: FY24, Qtr 3, Item # 135
An Emergency Purchase Extension was received on December 13, 2023 requesting an extension for dates
starting 12/23/2023 to 04/01/2024. The extension expenditure is not assessed and will be charged for time only.
Reported in the same filing quarter.
Original Filing – 9/25/2023: FY24, Qtr 1, Item# 57
The scope of work provides for assessment assistance and repairs to the tile roof leaks, gutters, downspouts
and an investigation of the roof deck and or truss system for possible structural failures including repairs. All
work should be coordinated with Historic Preservation.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any
design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,
will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should
equal the contract award amount. Payment amounts will be approved based on proof of work actually
performed and materials actually used. Construction services provided under thisprocurement should not exceed
$100,000.00, which is a place-holder prior entering into a Construction Contract, without prior authorization
from the Capital Development Board in consultation with the Chief Procurement Office. Final Actual Costs will
be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 09/25/2023 through 12/23/2023 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Kreiling Roofing Co. Notary Date: 9/25/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 24 3
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
136 Capital Development Board File Date: 3/18/2024
Third Filing - 03/18/2024: FY24, Qtr 3, Item # 136
An Emergency Purchase Extension was received on March 18, 2024 requesting an extension for dates starting
4/01/2024 to 05/31/2024. The extension expenditure is not assessed and will be charged for time only.
Reported in the same filing quarter.
Second Filing - 12/13/2023: FY24, Qtr 3, Item # 158
An Emergency Purchase Extension was received on December 13, 2023 requesting an extension for dates
starting 12/23/2023 to 04/01/2024. The extension expenditure is not assessed and will be charged for time only.
Reported in the same filing quarter.
Original Filing – 9/25/2023: FY24, Qtr 1, Item# 57
The scope of work provides for assessment assistance and repairs to the tile roof leaks, gutters, downspouts
and an investigation of the roof deck and or truss system for possible structural failures including repairs. All
work should be coordinated with Historic Preservation.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any
design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,
will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should
equal the contract award amount. Payment amounts will be approved based on proof of work actually
performed and materials actually used. Construction services provided under thisprocurement should not exceed
$100,000.00, which is a place-holder prior entering into a Construction Contract, without prior authorization
from the Capital Development Board in consultation with the Chief Procurement Office. Final Actual Costs will
be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 09/25/2023 through 12/23/2023 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Kreiling Roofing Co. Notary Date: 9/25/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 24 3
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
Federal $0.00 $0.00
137 Transportation, Department of File Date: 3/15/2024
Final Cost Statement
Latest Filing – 03/15/2024: FY24, Qtr 3, Item # 137
The Actual Total Cost of FY24, Qtr 3, Item# 137 is $1,358,145.06
Original Filing – 9/11/2023: FY24, Qtr 1, Item# 53
Samron Midwest Contracting was selected to perform this work based on their low bid and their availability to
perform the work.
Below are the contractors contacted and their bid price:
Samron Midwest Contracting: $938,637.40
E. T, Simonds Construction Company: $1,408,737.84
A temporary support will be constructed under SN 039-0075, the eastbound bridge of IL 13 over the Big
Muddy River, on the west bank of the river, adjacent to existing Pier 4. This is necessary to protect the bridge
and keep the traveling public safe because a landslide has pushed Pier 4 towards the river. Also included is
traffic control to temporarily divert traffic off the eastbound bridge, onto the westbound bridge, until the
temporary support is in place.
This Emergency Purchase has an expected start date of 09/12/2023 through 12/10/2023 with an Original
Estimated Cost of $938,637.40.
Signed By: Robert Graeff, OPS Engineer
Vendor: Samron Midwest Contracting Notary Date: 9/11/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $938,637.40 $1,358,145.06 $1,358,145.06 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
138 Corrections, Department of File Date: 3/14/2024
Third Filing – 03/14/2024: FY24, Qtr 3, Item # 138
An Emergency Purchase Extension was received on March 14, 2024 requesting an extension for dates starting
03/31/2024 to 06/30/2024 at an additional estimated cost of $75,00,000.00, revising the total estimated cost to
$530,250,000.00.
Second Filing – 12/27/2023: FY24, Qtr 3, Item # 63
An Emergency Purchase Extension was received on December 27, 2023 requesting an extension for dates
starting 10/28/2022 to 3/30/2024 at an additional estimated cost of $262,250,000.00, revising the total estimated
cost to $455,250,000.00.
Original Filing – 7/31/2022: FY23, Qtr 1, Item# 23
Vendor is to provide the medical, dental, vision, audiology, pharmaceutical and mental health services for
offenders at specified State correctional centers. Under the direction of the IDOC Medical Director and the
IDOC Chief of Mental Health Services and according to the program definitions and specifications as outlined in
this contract, Vendor is to arrange and provide for services on-site and as necessary off-site at local hospitals,
outpatient facilities and consultative physician offices. Agency recognizes that methods of delivery of these
services may differ from methods used to provide services to members of the general public, but the care and
services Vendor provides should be similar. It is the intent of Agency for all offenders to receive adequate and
medically necessary health care services regardless of place of assignment or disciplinary status. Vendor will
provide these services at the following correctional centers beginning with the effective date of this contract: Big
Muddy, Centralia, Danville, Decatur, Dixon, East Moline, Elgin, Graham, Hill, Illinois River, Jacksonville, Joliet
Treatment Center, Joliet Inpatient Treatment Center, Kewanee, Lawrence, Lincoln, Logan, Menard,
Murphysboro, Pinckneyville, Pontiac, Robinson, Shawnee, Sheridan, Southwestern, Stateville (including the
Reception & Classification Center), Taylorville, Vandalia, Vienna, and Western Illinois.
The vendor will
continue to supply medical, dental, vision, audiology, pharmaceutical and mental health services for individuals
in custody at the specified correctional centers. The Illinois Department of Corrections is in the final phases of
RFP review before publicly posting.
The Illinois Department of Corrections has made efforts to ensure that Wexford Health Source, Inc. maintains
the 15% BEP goal established under this emergency.
Boswell Pharmacy Services, LLC, Affinity Pharmacy
Care, LLC, CarePath Integrated Health, LLC, 3 R Healthcare Products, Precise Specialties, Mid Central Medical
Inc., Chardonnay Dialysis, LLC, Comfort Care Medical Supply, ProAlliance Corp, Target Office Products,
Professional Mgt Enterprises, Inc, Jubilee Medical Services PLLC
This Emergency Purchase has an expected start date of 07/30/2022 through 10/27/2022 with an Original
Estimated Cost of $40,000,000.00.
Signed By: Jacenta Wilson, APO
Vendor: Wexford Health Sources, Inc. Notary Date: 7/31/2022
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $40,000,000.00 $530,250,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
139 Capital Development Board File Date: 3/18/2024
Third Filing - 03/18/2024: FY24, Qtr 3, Item # 139
An Emergency Purchase Extension was received on March 18,2024 requesting an extension for dates starting
04/01/2024 to 05/31/2024. The extension expenditure is not assessed and will be charged for time only.
Reported in the same filing quarter.
Second Filing - 12/13/2023: FY24, Qtr 3, Item # 156
An Emergency Purchase Extension was received on March 13, 2024 requesting an extension for dates starting
12/23/2023 to 04/04/2023. The extension expenditure is not assessed and will be charged for time only.
Reported in the same filing quarter.
Original Filing – 9/25/2023: FY24, Qtr 1, Item# 58
The scope of work provides for assessments and repairs of the tile roof leaks, gutters, downspouts and an
investigation of the roof deck and or truss system for possible structural failures including repairs. All work
should be coordinated with Historic Preservation.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this
procurement should not exceed $100,000.00, which is a place-holder prior to the negotiation of a Professional
Services Agreement, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 09/25/2023 through 12/23/2023 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Bauer Latoza Studio Ltd Notary Date: 9/25/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
140 Capital Development Board File Date: 1/16/2024
Second Filing – 01/16/2024: FY24, Qtr3 Item # 140
An Emergency Purchase Extension was received on January 63, 2024 requesting an extension for dates starting
01/20/2024 to 12/31/2024. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 10/23/2023: FY24, Qtr 2, Item# 108
Immediate expenditure is necessary to repair and stabilize the Hotel Florence Annex masonry walls to remove a
threat to public health and safety. While the collapse of the south wall of the Hotel Florence Annex will be
contained within a secured light well, the DNR must access this light well to repair areas of the Hotel Florence
Proper to prevent water infiltrating into the older structure. The potential for collapsing masonry prohibits
contractors moving forward with repairs or DNR staff removing weed trees and other standard maintenance
within the light well. Furthermore, the collapse of the Hotel Florence Annex masonry walls may damage the
Hotel Florence proper; immediate expenditure is also necessary for repairs to State property to protect against
further damage to State property.
Therefore, DNR has requested that CDB provide an assessment of the Hotel Florence Annex under an
emergency declaration to determine what can be done to remedy the situation so that DNR can continue to
make repairs to the Hotel Florence and to alleviate any public health/safety concerns.
This project began through the emergency selection of an Architect/Engineer (“A/E”); this exempts the selection
from a 14-day solicitation required through Qualifications-Based Selection (“QBS”). Considering the time
frames needed for the selection, negotiation and execution of an A/E contract, an assessment and potential
design services under the existing processes would likely not begin forseveral months. For this reason, an
emergency purchase is necessary to provide an expedited assessment and potential design services to support
shoring and/or repair work to the Hotel Florence Annex wall as quickly as possible.
Wiss, Janney, Elstner Associates, Inc., located in Chicago, IL, was selected because the firm has experience
working with CDB and DNR on direct selection projects including CDB project #102-311-102, the firm is
located close to the project site and has the capabilities to perform the work, and they are willing to provide
expedited assessment and potentially design services for this emergency work.
The project scope provides for an engineering assessment of the existing structural and life safety conditions of
Hotel Florence Annex, specifically focusing on the south wall. The inspection shall be performed by a firm with
specific expertise in structural engineering inspections of historic (subject to Illinois Historic Preservation
Agency) buildings, utilizing drones for accessing areas deemed hazardous
to human occupancy. This inspection should address the feasibility and safety of continued use of the building
and include an evaluation of different shoring and stabilization methods that can remain in place until a
permanent solution can be initiated.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this
procurement should not exceed $100,000.00, which is a place-holder prior to the negotiation of a Professional
Services Agreement, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 10/23/2023 through 01/20/2024 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Wiss, Janney,Elstner Assoc, Inc. Notary Date: 10/23/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
141 Corrections, Department of File Date: 12/27/2023
Second Filing – 12/27/2023: FY24, Qtr3, Item # 141
An Emergency Purchase Extension was received on December 27, 2023 requesting an extension for dates
starting 12/31/2023 to 10/31/2024. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 12/22/2022: FY23, Qtr 3, Item# 10
The agency previously awarded a contract to new vendor but the contract had to be terminated. The current
vendor was a previous incumbent with direct experience with the agency and manages the current network
system so there will be no disruption of services.
Network Maintenance, Video Visitation, Tablet Access, Personal Entertainment, Learning Opportunities
The BEP vendor search under the NIGP code (83992) for this procurement yielded no matches.
This is a $0.00 dollar contract. All expenses are incurred by the individuals in custody.
This Emergency Purchase has an expected start date of 12/24/2022 through 03/23/2023 with an Original
Estimated Cost of $00, using incurred dollars by the individuals in custody.
Signed By: Sandy Robinson, PM
Vendor: Global Tel Link Corp Notary Date: 12/22/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
142 Capital Development Board File Date: 7/5/2023
Third Filing – 07/05/2023: FY24, Qtr 3, Item # 142
An Emergency Purchase Extension was received on July 5, 2023 requesting an extension for dates starting
08/04/2023 to 10/10/2023. The extension expenditure is not assessed and will be charged for time only.
Reported in the same filing quarter.
Second Filing – 04/18/2022: FY24, Qtr 3, Item # 91
An Emergency Purchase Extension was received on April 18, 2022 requesting an extension for dates starting
4/18/2022 to 8/4/2023. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 2/18/2022: FY22, Qtr 3, Item# 28
On December 16th, 2021, the Department of Corrections requested that the Capital Development Board procure
vendors under an emergency procurement to provide replacements of the facility's cell door locks at the
Lawrence Correctional Center (LCC). As a result of ongoing litigations, the LCC will be upgraded to a maximum
security correctional facility to accept the transfer of inmates from other correctional facilities so structural and
other upgrades can be made at those locations.
Currently, software upgrades supporting the locking mechanisms at LCC are underway under CDB project
#120-295-012. However, at the time of design and bid, the replacement of the physical cell-door lock
components were not included in this project. The Department of Corrections intended to make those
replacements with their internal maintenance personnel.
However, it has been recently discovered that inmates are able to physically compromise and disable the actual
cell-door lock mechanisms.
Considering the time frames needed for bidding and award procedures, the ordering and replacement of the cell-
door locking mechanisms under the existing processes would likely not begin for several months. Therefore,
emergency purchases are necessary to upgrade the cell-door locking mechanisms as quickly as possible in order
to protect the health and safety of the Law Enforcement Officers, State employees, and inmates, and to prevent
or minimize any serious disruptions in critical State services at the facility.
River City Construction LLC was selected to provide emergency services because they submitted the lowest
responsive and responsible quote, and they can respond immediately to this request for emergency services.
Several firms were invited to provide quotes, based on their availability, expertise, experience and location.
The scope of work provides for the replacement of 1,188 cell-door lock mechanisms, 124 sliding cell door
mechanisms, and related power and communication system components at the Lawrence Correctional Center as
specified by the Architect/Engineer of record. Incorporated documents include the March 2009 Standard
Documents for Construction & Supplement,design documents provided by the Architect/Engineer of record,
and quote provided by River City Construction LLC. Services provided under this procurement should not
exceed $8,257,000.00, prior to entering into a Construction Contract, without prior authorization from the
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
Capital Development Board in consultation with the Chief Procurement Office. Final Actual Costs will be
reported upon project completion and project closeout. " Name of vendor" is authorized to proceed with the
scope of work outlined in this Emergency Purchase Statement.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction, the General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
includes direct labor and supervision, as well as material purchases where the material is installed by the
contractor.
Additionally, Governor Pritzker has issued Executive Orders 2021-22 (and subsequent Executive Orders)
containing additional mitigations to address the COVID-19 pandemic. This includes an indoor mask requirement
and vaccinations for those working at Illinois Department of Corrections (IDOC) facilities. These requirements
apply to this project.
This Emergency Purchase has an expected start date of 2/18/2022 through 05/18/2022 with an Original
Estimated Cost of $8,257,000.00.
Signed By: Chris Miles, Exec II
Vendor: River City Construction LLC Notary Date: 2/18/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $8,257,000.00 $0.00 $0.00 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
143 Capital Development Board File Date: 6/28/2022
Final Cost Statement
Latest Filing – 01/08/2024: FY24, Qtr 3, Item # 143
The Actual Total Cost of FY24, Qtr 3, Item# 143 is $173,163.80. Reported in the filing quarter as the
extension.
Second Filing – 11/14/2022: FY24, Qtr 3, Item # 110
An Emergency Purchase Extension was received on November 14, 2022 requesting an extension for dates
starting 11/14/2022 to 12/31/2023. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 6/28/2022: FY23, Qtr 1, Item# 6
The Capital Development Board ("CDB") has been made aware by the Illinois Department of Corrections
("IDOC") that the chiller that provides cooling for the Administration Building at East Moline Correctional Center
has failed and is currently no longer in operation. The chiller provided cooling for the Health Care Unit,
Pharmacy and Medical Offices.
The scope of work provides for an assessment,recommendations, cost estimates, and design services if needed,
to support the installation of a properly sized temporary chiller, and all necessary ancillary equipment, at East
Moline Correctional Center's Administration Building through November 1, 2022
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this
procurement should not exceed $100,000.00, which is a place-holder prior to the negotiation of a Professional
Services Agreement, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35,all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction,the General Contractor shall perform no less than 20% of work with its own staff. Each other
trade shall perform no less than 40% of work with its own staff. Work with own staff includes direct labor and
supervision, as well as material purchases where the material is installed by the contractor.
Additionally,Governor Pritzker has issued Executive Order 2022-14 containing additional mitigations to address
the COVID-19 pandemic. This includes an indoor mask requirement and vaccinations for those working at
Illinois Department of Corrections (IDOC) facilities. These requirements apply to this project.
This Emergency Purchase has an expected start date of 06/28/2022 through 09/25/2022 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Valdes Engineering Co. Notary Date: 6/28/2022
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $173,163.80 $173,163.80 24 3
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
January 1, 2024 through March 31, 2024