LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
1 Human Services, Department of File Date: 3/27/2024
Original Filing – 3/26/2024: FY24, Qtr 4, Item# 1
Until yesterday, the vendor was providing fingerprinting services for all agencies under a CMS master contract.
DHS used this contract almost daily, as we continue to respond to a desperate shortage in staffing. Due to the
short notice of the termination of coverage, DHS selected the incumbent to preserve the onboarding operations
currently underway.
Fingerprinting and photo ID services.
This Emergency Purchase has an expected start date of 03/27/2024 through 06/24/2024 with an Original
Estimated Cost of $97,500.00.
Signed By: Jean Sandstrom, APO
Vendor: Biometrics Notary Date: 3/26/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $97,500.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
2 Human Services, Department of File Date: 4/4/2024
Original Filing –4/4/2024: FY24, Qtr 4, Item# 2
The vendor was selected based on their availability, qualifications and experience.
Emergency procurement needed to repair and modernize the facility elevator for Chester Mental Health Center.
Elevator Modification: Controller Replacement, Troubleshooting, Repair, Addition of Hydraulic Oil Heater.
CMHC is seeking a modification and repair to an existing ThyssenKrupp brand elevator.
This Emergency Purchase has an expected start date of 04/04/2024 through 06/30/2024 with an Original
Estimated Cost of $128,000.00.
Signed By: Jean Sandstrom, APO
Vendor: Phoenix Modular Elevator Notary Date: 4/5/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $128,000.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
3 Natural Resources, Department of File Date: 4/5/2024
Original Filing – 04/05/2024: FY24, Qtr 4, Item# 3
The Agency is moving forward with the following associated with this emergency procurement:
1)
Investigation & Repairs of failed fire suppression pump (including pressure testing and physical inspection).
2)
Investigation & Repairs of failed water conveyance piping (including pressure testing, etc.).
3) Investigation &
Repairs (Replacement TBD) of nine (9) nonfunctional hydrants serving the Vendor Mall & Vendor Barns
(separate system from the Event Building).
4) Investigation & Repairs to water supply (local municipal water
may be determined to be a safer, less costly, and more consistent source).
5) Investigation & Repairs of
associated electrical systems (upgrading the electrical system may be required to accommodate a modern fire
suppression pump).
There are two (potentially, three) Contractor/Vendor commodity areas of expertise for this project-- the first for
the fire suppression pump that has failed (34-016) and the second for the nine (9) hydrants & water
conveyance and connection that has failed (93-633). Additional work may be required by an Electrical
contractor if the electrical system must be upgraded to accommodate modern pumps (914-38). A search of the
Illinois Procurement Gateway for BEP firms by these NIGP Code show that no BEP firms were within 100
miles of subject site (near Sparta, IL); the closest BEP firm for the two NIGP codes was Commercial Electric,
inc. out of Mattoon IL (153 miles from the World Shooting & Recreation Complex). Given the Emergency
Criteria and risks associated with long response times, the Agency selected Kane Fire Protection (V00003599,
Kane) out of Alton, IL.; while this firm does not meet BEP requirements, proximity to the project site, familiarity
with the World Shooting & Recreation Complex, and experience with other State systems in the area, were
deemed to be critical factors in contractor selection.
This Emergency Purchase has an expected start date of 04/05/2024 through 07/04/2024 with an Original
Estimated Cost of $100,000.00.
Signed By: Erick Huck, Division Manager
Vendor: Kane Mechancial Group Notary Date: 4/5/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
4 Natural Resources, Department of File Date: 4/16/2024
Original Filing – 4/16/2024: FY24, Qtr 4, Item# 4
There was a subsidence event overnight on 4/10/2024 in the City of DuQuoin. The subsidence event is near the
South Central Transit location (busing station) near the fuel pumps. On the morning of 4/10/24 OMM was
notified and emergency staff were on site to access the situation and to procure a contractor to fill in the void.
The main mine void was filled on 4/10/24 with 72 cubic yards of flowable fill. 4/15/24 – excavated and
backfilled the other void located in the yard area. The void is located adjacent to the sag area. The contractor
excavated the cross sections through the sag area approximately 3’ wide x 4’ in depth. The contractor used the
weight of the trackhoe to determine the firmness of the soil. Clay soil material is dry and firm. The contractor
hauled CA6 rock to fill the trenches and the sag area. Pending soil fill and site restoration on 4/19/24. This
emergency contract is necessary to alleviate the potential life-threating hazards of an open pit within a heavily
used pedestrian bus station. This vendor is able to complete the work immediately. They are located within the
City of DuQuoin.
The main mine void was filled on 4/10/24 with 72 cubic yards of flowable fill. 4/15/24 – excavated and
backfilled the other void located in the yard area. The void is located adjacent to the sag area. The contractor
excavated the cross sections through the sag area approximately 3’ wide x 4’ in depth. The contractor used the
weight of the trackhoe to determine the firmness of the soil. Clay soil material is dry and firm. The contractor
hauled CA6 rock to fill the trenches and the sag area. Pending soil fill and site restoration on 4/19/24.
This Emergency Purchase has an expected start date of 04/10/2024 through 07/09/2024 with an Original
Estimated Cost of $50,000.00, using Federal Funds.
Signed By: Lance Range, AML Div. Manager
Vendor: J & S Excavating Notary Date: 4/16/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 24 4
Federal $50,000.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
5 Central Management Services, Department of File Date: 3/29/2023
Original Filing – 03/29/2023: FY24, Qtr 4, Item# 5
Fire suppression system has a leak. The leak is coming from a rust spot in the sprinkler line on the Concourse.
It is located in the AA fan room. This is a high pressure line with an 8 inch rust spot. The engineers are afraid to
touch it because with the leak being in the middle of a rust spot, if they touch it the potential for a more
extreme leak is possible. The repairs will be to a leaking pipe which maintains the integrity to the existing Fire
Suppression System that provides 24/7 Fire Protection for the entire JRTC. If not corrected quickly this could
cause the entire sprinkler system to go down flooding various parts of the building and compromising the entire
systems functionality. The sprinkler line that is leaking is a high pressure line that could rupture at any time. If
the leak isn’t repaired, it could potentially rupture and activate the entire fire suppression system, flooding all
spaces. In addition, water damage from a rupture could potentially harm other mechanical equipment and office
spaces causing closure to the facility and displacement of employees who provide critical services to the State
of Illinois. The end result would be a loss in the fire suppression system for the JRTC building.
This Emergency Purchase has an expected start date of 03/29/2023 through 06/26/23 with an Original
Estimated Cost of $25,000.00.
Signed By: Martha Blackwell, Manager
Vendor: Johnson Control Fire Protection Notary Date: 3/29/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $25,000.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
6 Corrections, Department of File Date: 3/22/2024
Original Filing – 3/22/2024: FY24, Qtr 4, Item# 6
The Vendor will conduct onsite surveys and inspections at Stateville and Logan Correctional Centers to
determine the environmental impact of demolishing and cleaning up the two sites. Logan Correctional Center has
a coal plant that will require specific remediation efforts to prevent long-term contamination of the surrounding
water and land.
This Emergency Purchase has an expected start date of 03/22/2024 through 06/20/2024 with an Original
Estimated Cost of $200,000.00.
Signed By: Jacenta Wilson, APO
Vendor: CDM Smith Inc. Notary Date: 3/22/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $200,000.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
7 University of Illinois Urbana-Champaign File Date: 4/8/2024
Original Filing – 04/08/2024: FY24, Qtr 4, Item# 7
Due to the Change Healthcare/Optum cyberattack, the Hospital's information systems shut down some of our
systems. This included the Computer Assisted Coding (CAC) Optum coding platform that was not available to
the coders to complete coding for 10 days. This system disruption led to the coding backlog. AAPC is being
utilized for coding and auditing services by our Compliance Department. The vendor has experienced hospital
coders that can be assigned to our site relatively quickly.
Medical coding services for hospital inpatient and outpatient accounts.
This Emergency Purchase has an expected start date of 04/22/2024 through 07/20/2024 with an Original
Estimated Cost of $270,000.00.
Signed By: Aaron Rosenthal, Sen. Assoc. Director
Vendor: AAPC Services Notary Date: 4/8/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $270,000.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
8 Southern Illinois University - School of Medicine File Date: 4/15/2024
Original Filing – 4/15/2024: FY24, Qtr 4, Item# 8
Art & Design East (ADE) and Student Fitness Center on the Edwardsville campus were severely damaged in a
storm on March 15, 2024. Both roofs sustained total loss and require replacement. Insurance claim is being
made, SIUE Facilities Fee account will be fund costs until insurance reimbursement is complete.
This Emergency Purchase has an expected start date of 04/10/2024 through 06/10/2024 with an Original
Estimated Cost of $566,068.00.
Signed By: Matt Brown, Dir of Purchases
Vendor: W. James Taylor Inc. Notary Date: 4/15/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $566,068.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
9 Transportation, Department of File Date: 4/18/2024
Original Filing – 4/18/2024: FY24, Qtr 4, Item# 9
Buying 12 each of Triton Barrier Section Assembly TL-2(6-1/2 ft section) and 24 each of Triton Pedestals (TL-
3KIT) Bridge repair District 8, Collinsville.
This Emergency Purchase has an expected start date of 04/15/2024 through 07/14/2024 with an Original
Estimated Cost of $30,000.00.
Signed By: Joseph Monroe, Dist 8 Operations Eng
Vendor: Valtir Notary Date: 4/18/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $30,000.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
10 Transportation, Department of File Date: 4/25/2024
Original Filing – 4/25/2024: FY24, Qtr 4, Item# 10
Keeley & Sons, Inc was selected due to their geographic location and the expertise they have with bridge work.
They can respond immediately to the damaged location and start the process of the required repairs.
The contractor will design and repair the bridge carrying 26th Street over the Norfolk Southern Railroad in East
St. Louis (SN 082-0131) that sustained significant damage as a result of being struck by a truck traveling over
the bridge with its hydraulic lift fully extended.
This Emergency Purchase has an expected start date of 04/25/2024 through 07/24/2024 with an Original
Signed By: Joseph Monroe, Dist 8 Operations Eng
Vendor: Keeley & Sons Notary Date: 4/25/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $2,500,000.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
11 Public Health, Department of File Date: 4/26/2024
Original Filing – 4/26/2024: FY24, Qtr 4, Item# 11
Provide qualified nursing staff team of two to inspect long term care facilities that have fallen in to financial or
physical distress. to ensure the safety of its residents. the teams will;
• Note improvements with regulatory
compliance;
• Verify continued compliance and maintenance with regulation;
• Observe facility staff providing care
and services to residents;
• Review records and inform the facility designee of concerns;
• Intervene on behalf of
the residents that are not receiving the necessary direct care services;
• Routinely meet with residents to discuss
the services they are receiving;
• Advise residents about the services they are entitled to receive; and
• Determine
if the facility is failing to meet the direct care needs of residents.
Due to IDPH's emergency nature, nine long-term care facilities fell into financial distress with an immediate need
for monitoring while we were developing an IFB to establish a monitoring contract. IDPH is responsible for
ensuring that the safety and well-being of our residents in these long-term care facilities are maintained and
monitored. We contacted a qualified vendor and have worked with IDPH on other contracts for our Informal
Dispute Resolution in the past few years. IDPH is working with an IFB to create a long-term agreement and will
contact the BEP community.
This Emergency Purchase has an expected start date of 04/22/2024 through 07/21/2024 with an Original
Estimated Cost of $96,750.00, using Federal Funds.
Signed By: Michael Caceres, APO
Vendor: Certisurv, LLC Notary Date: 4/26/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 24 4
Federal $96,750.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
12 Human Services, Department of File Date: 4/30/2024
Original Filing – 04/30/2024: FY24, Qtr 4, Item# 12
This project was bid out to SBSA vendors as a small purchase however the responsive bid received was over
the small purchase threshold. The project was being rebid as an Invitation for Bid but there is not time to
complete that process because the funding for this project expires 6/30/24. Due safety reasons and lack of time
for bidding, this project is being procured as an Emergency. The vendor, Mac Industrial, bid on the project
when it was solicited as a small purchase is able to complete the project prior to end of FY24 . Funding for this
project will not be available in FY25.
This contract includes all labor, materials, and equipment for the removal of old fencing and installation for
security fencing on two Units. Both B-Unit and D-Unit fencing has failed and must be replaced with security
fencing immediately to prevent elopements.
This Emergency Purchase has an expected start date of 05/03/2024 through 06/30/2024 with an Original
Estimated Cost of $250,000.00.
Signed By: Jean Sandstrom, APO
Vendor: MAC Industrial Serv Notary Date: 4/30/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $250,000.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
13 Human Services, Department of File Date: 5/3/2024
Original Filing – 5/3/2024: FY24, Qtr 4, Item# 13
The Dept. of Human Services intends to procure consultation services related to the Post-Census Group
Quarters Review (PCGQR) of the 2020 Census. The vendor will provide consultation services to the State of
Illinois related to accuracy of the decennial census count. The vendor will provide assistance with Post-Census
Group Quarters Review and the Count Question Resolution program. Correcting the 2020 Census group
quarters counts is particularly important to the State of Illinois as it assesses the needs of its population for such
essential services as Medicare, affordable housing, homeland security, among many others. This review
opportunity applies to the special case of counts of populations living in group quarters that temporarily
relocated during the 2020 Census enumeration, potentially resulting in an undercount. accuracy of the decennial
census count ensures fairness in apportionment of Congress, determination of Congressional district
boundaries, distribution of more than $675 billion in federal funds annually to state and local areas,1 and
allocation of state income tax revenues. While the deadline for the current CQR has already passed (June 30,
2023), based on direction received from the Census Bureau, there is still opportunity for the State of Illinois to
make any corrections to its submission.
Additionally, NORC will work with the State to design and establish a
permanent and coordinated data gathering solution so that population data requests which occur in addition to
the 10 year census can be fulfilled with the most current and accurate counts available.
This Emergency Purchase has an expected start date of 04/29/2024 through 07/26/2024 with an Original
Estimated Cost of $660,734.00.
Signed By: Jean Sandstrom, APO
Vendor: NORC Notary Date: 5/3/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $660,734.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
14 Capital Development Board File Date: 5/6/2024
Original Filing – 05/06/2024: FY24, Qtr 4, Item# 14
The scope of work provides for asbestos abatement and any necessary clean-up of Pine Cottage at Alton Mental
Health Center as directed by the Architect/Engineer of record.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any
design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,
will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should
equal the contract award amount. Payment amounts will be approved based on proof of work actually
performed and materials actually used. Construction services provided under this procurement should not
exceed $1,000,000.00, which is a place-holder prior entering into a Construction Contract, without prior
authorization from the Capital Development Board in consultation with the Chief Procurement Office. Final
Actual Costs will bereported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 05/06/2024 through 08/03/2024 with an Original
Estimated Cost of $1,000,000.00.
Signed By: Chris Miles, Exec II
Vendor: American Asbestos Abatement Notary Date: 5/6/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,000,000.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
15 Environmental Protection Agency File Date: 4/18/2024
Original Filing – 4/18/2024: FY24, Qtr 4, Item# 15
Agency is experiencing a vehicle shortage. Vehicles are needed to conduct off-site inspections of the
environment to ensure the health and safety of residents. The specific vehicle was chosen due to the Bureau of
Land's requirements. The Office of Site Evaluation (OSE) presently has two Geoprobes that are towed using
two separate trailers and two separate trucks. Presently the Office of Site Evaluation only has two vehicles in
the group that are able to pull a trailer. The OSE currently has four trailers and only two trucks capable to pull
these trailers. On certain occasions three trailers are needed for specific jobs. Presently, we do not have the
ability to bring all trailers needed for certain jobs. The drill rigs are used to collect soil, waste, groundwater
samples, and install monitoring wells at potentially hazardous waste sites around the state of Illinois. Currently,
there are not enough adequate trucks to haul all equipment needed to install monitoring wells. The OSE is in
need of a 4X4 Super Duty 3500 or 350 truck to transport trailers used at sites that the OSE conducts
environmental investigations. We have chosen this vendor because it is difficult to find a vehicle capable of
hauling these trailers and this vendor had it readily available.
Due to the COVID-19 pandemic and other factors, including supply chain shortages, obtaining vehicles is
incredibly difficult for the State. While there are vehicles on Joint Purchase Master Contract (JPMC), the
contracted vendors are at the mercy of the auto manufacturers who are having difficulties in obtaining the parts
and other materials to build the vehicles. Prices have escalated dramatically, and manufacturers have canceled
many of the State's large orders for model years 2021 - 2023 vehicles, forcing State agencies to re-order
vehicles at the increased pricing for the new model year. In addition, the time that ordering windows for fleet
vehicles are open have been decreased dramatically so State agencies cannot place orders against the JPMCs for
the model year if the ordering window has opened and closed and must seek other means to procure the needed
vehicles.
Dodge Ram 3500 4X4 quad cab diesel.
This Emergency Purchase has an expected start date of 04/18/2024 through 07/10/2024 with an Original
Estimated Cost of $63,884.00, using Federal Funds.
Signed By: Andrew Shackelford, APO
Vendor: Green Dodge Notary Date: 4/18/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 24 4
Federal $63,884.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
16 Environmental Protection Agency File Date: 4/19/2024
Original Filing – 4/19/2024: FY24, Qtr 4, Item# 16
This purchase request is for sample testing (Per- and Polyfluoroalkyl Substances (PFAS)) that the state lab is
unable to perform. Protecting Illinois drinking water is a top priority for IEPA. Perfluorooctyl Sulfonate (PFOS)
and Perfluorooctanoic Acid (PFOA) are fluorinated organic Per and Polyfluoroalkyl (PFASs) chemicals that are
part of a larger group of chemicals referred to as Per and Polyfluoroalkyl (PFASs). These chemicals are man-
made and ubiquitous in the environment. PFAS testing is necessary to ensure an adequate supply of water that is
safe in quality, clean, adequate in quantity, and of satisfactory mineral characteristics for ordinary domestic
consumption.
This Emergency Purchase has an expected start date of 04/17/2024 through 07/16/2024 with an Original
Estimated Cost of $24,083.00.
Signed By: Andrew Shackelford, APO
Vendor: Pace Analytical Services Notary Date: 4/19/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $24,083.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
17 Natural Resources, Department of File Date: 5/3/2024
Original Filing – 5/3/2024: FY24, Qtr 4, Item# 17
Construction services involving heavy equipment and trucks to remove pavement and excavate collapsed soils in
the area of the pit/sag mine subsidence. Ready mix concrete supplier will deliver Controlled Low Strength
Material (flowable fill) to seal the subsidence.
This Emergency Purchase has an expected start date of 05/03/2024 through 08/01/2024 with an Original
Estimated Cost of $500,000.00, using Federal Funds.
Signed By: Brent Guttmann, PSA
Vendor: Ellis Excavating Notary Date: 5/3/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 24 4
Federal $500,000.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
18 Human Services, Department of File Date: 5/8/2024
Original Filing – 5/8/2024: FY24, Qtr 4, Item# 18
J & L Contractors, Inc., dba Ox Cartage & Warehousing, Inc. has been providing dry storage services based on
the most recent Invitation for Bid for FY19-21 and the renewals for FY22 and FY23, and a contract extension
for FY24. The Center has been satisfied with the services provided by the vendor. Two Invitation for Bids have
been conducted for the services. The first bid was canceled, because additional specifications needed to be
added to the bid. The second bid was canceled because BEP considered the vendor's bid non-responsive "due
to a lack of a good faith effort" when completing its BEP Utilization Plan. The vendor filed an award protest, and
a decision has not been made.
There is limited warehouse storage space at the Ludeman Center to accommodate the volume of food that is
delivered from the vendors on a quarterly or monthly basis. The vendor shall be responsible for receiving,
handling and storage of products on behalf of the Center, which will be delivered from various suppliers. The
vendor will deliver the required items to the Ludeman Center on a weekly basis.
This Emergency Purchase has an expected start date of 05/04/2024 through 08/01/2024 with an Original
Estimated Cost of $58,865.50.
Signed By: Jean Sandstrom, APO
Vendor: J & L Contractor dba Ox Cartage & Warehouse Notary Date: 5/8/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $58,865.50 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
19 Public Health, Department of File Date: 4/26/2024
Original Filing – 4/26/2024: FY24, Qtr 4, Item# 19
Provide qualified nursing staff team of two to inspect long term care facilities that have fallen in to financial or
physical distress. to ensure the safety of its residents. the teams will;
• Note improvements with regulatory
compliance;
• Verify continued compliance and maintenance with regulation;
• Observe facility staff providing care
and services to residents;
• Review records and inform the facility designee of concerns;
• Intervene on behalf of
the residents that are not receiving the necessary direct care services;
• Routinely meet with residents to discuss
the services they are receiving;
• Advise residents about the services they are entitled to receive; and
• Determine
if the facility is failing to meet the direct care needs of residents.
Due to IDPH's emergency nature, nine long-term care facilities fell into financial distress with an immediate need
for monitoring while we were developing an IFB to establish a monitoring contract. IDPH is responsible for
ensuring that the safety and well-being of our residents in these long-term care facilities are maintained and
monitored. We contacted a qualified vendor and have worked with IDPH on other contracts for our Informal
Dispute Resolution in the past few years. IDPH is working with an IFB to create a long-term agreement and will
contact the BEP community.
This Emergency Purchase has an expected start date of 04/22/2024 through 07/21/2024 with an Original
Estimated Cost of $96,750.00. using Federal Funds.
Signed By: Michael Caceres, APO
Vendor: Certisurv, LLC Notary Date: 4/26/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 24 4
Federal $96,750.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
20 Capital Development Board File Date: 5/8/2024
Original Filing – 5/8/2024: FY24, Qtr 4, Item# 20
The scope of work provides for a new gutter system that removes the lock joint from inside the gutter and will
bring the seam onto the roof, making the gutter system one cohesive piece to allow the seam to be soldered on
the roof itself. The scope also includes adding three (3) downspouts, and coring through the south masonry
wall to install four (4) scupper head collection boxes to allow water to eject to grade. The downspouts coming
from the upper clay tile roof section will be redirected to divert water from draining to the lower copper roof
gutter system. All work should be coordinated with Historic Preservation.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any
design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,
will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should
equal the contract award amount. Payment amounts will be approved based on proof of work actually
performed and materials actually used. Construction services provided under this
procurement should not exceed $160,000.00, which is a place-holder prior entering into a Construction
Contract, without prior authorization from the Capital Development Board in consultation with the Chief
Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 05/8/2024 through 08/05/2024 with an Original
Estimated Cost of $160,000.00.
Signed By: Chris Miles, Exec II
Vendor: Kreiling Roofing Co. Notary Date: 5/8/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $160,000.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
21 Innovation & Technology, Department of File Date: 5/14/2024
Original Filing – 5/15/2024: FY24, Qtr 4, Item# 21
These are IBM Mainframe units which require Hardware services by certified IBM technicians.
We require senior level IBM Mainframe technician to come to assess the Hardware management console for the
z-14 Mainframe. We are receiving a COMMUNICATIONS NOT ACTIVE hardware error message when we
remoted into the z14 ADC Hardware Management Console (HMC). The error message indicates that the
Support Element (SE) of the z14 Central Processing Complex (CPC) is not communicating with this HMC.
After reinitializing the HMC, the error message did not go away. Due to inactive IBM maintenance contract with
all IBM hardware, an emergency procurement is needed for an IBM to look into the issue as soon as possible.
With this connection down, we are unable to perform or conduct an actual disaster recovery in the case of an
outage at the main data center. We are approximating around 62 hours at $995/hour.
This Emergency Purchase has an expected start date of 05/13/2024 through 08/11/2024 with an Original
Estimated Cost of $60,258.00.
Signed By: Albert Coll, AAPO
Vendor: International Business Machines Corp Notary Date: 5/14/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $60,258.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
22 Capital Development Board File Date: 5/16/2024
Original Filing – 5/16/2024: FY24, Qtr 4, Item# 22
The scope of work provides for expedited construction services to remediate the PCB from the vault and
reroute main feeds to a new pad-mounted transformer, install a new duct bank for the buildings via a new duct
bank, the end of the duct bank where the water main broke will be encased by a concrete cap, a transformer
leaking PCB near the South Cell will be remediated and replaced, a pad mount switch SS-12 feeding South Cell
House requires a pedestal and feeders extended.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, design
documents provided by the Architect/Engineer of record and quote received by Block Electric Co., Inc. Section
01 29 00 PAYMENT PROCEDURES, will be strictly followed and adhered to. The sum of all items listed in the
Contractor Schedule of Values should equal the contract award amount. Payment amounts will be approved
based on proof of work actually performed and materials actually used. Construction Services provided under
this procurement should not exceed $1,124,000.00, which is a place-holder prior to entering into a Construction
Contract, without prior authorization from the Capital Development Board in consultation with the Chief
Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 05/16/2024 through 08/13/2024 with an Original
Estimated Cost of $1,124,000.00.
Signed By: Chris Miles, Exec II
Vendor: Block Electric Co. (29440) Notary Date: 5/16/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,124,000.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
23 University of Illinois Urbana-Champaign File Date: 5/16/2024
Original Filing – 5/16/2024: FY24, Qtr 4, Item# 23
UIC Human Resources (HR) is currently working with this vendor via a small purchase to provide immediate
and critical recruitment and staffing support to UIC and University of Illinois Hospital & Health Sciences System
(UIH). UIC HR was understaffed and with the growing number of Civil Service vacancies across UIC and UIH,
we were not staffed nor equipped to handle the increased workload on a long term basis. Workload was
distributed among recruiters and was based on a vacancy level of 600-650. UIC has been operating with a
vacancy level of 1400+. We simply were not staffed to successfully continue at this level for an extended period
of time. Delays in the hiring process are negatively impacting hiring units across UIC and UI Health. Hiring
seasoned recruiters to assist with the workload will help fill these positions, reduce the backlog and provide
much needed relief to UIC HR recruiters and our UIC and UI Health hiring units. We are working closely with
campus to evaluate the number of vacancies across units and colleges to ensure all positions are budgeted and
should be filled. We have hired several new permanent recruiters including four who recently started who are
currently being trained and will be able to assist in the coming months.
Lucas James Talent Partners Talent Acquisition Consultants will perform the front-end part of the recruiting
process for UIC from sourcing to minimum qualification review to credentials assessment and will then pass on
candidates to the HR/Internal Recruiting team.
Specific responsibilities include:
• Outreach to passive candidates that meet minimum qualifications and credentials assessment utilizing existing
tools and resources
• Review of minimum qualifications from candidates from the register to credentials assessment
• Screen candidates
• Weekly reporting updates and weekly client communication
This Emergency Purchase has an expected start date of 05/13/2024 through 08/10/2024 with an Original
Estimated Cost of $250,000.00.
Signed By: Aaron Rosenthal, SA Director
Vendor: Lucas James Talent Partners Notary Date: 5/16/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $250,000.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
24 Toll Highway Authority, Illinois State File Date: 5/20/2024
Original Filing – 5/20/2024: FY24, Qtr 4, Item# 24
Using Other Funds - $613,500.00
Maintain and provide surveilliance of maintenance of traffic devices along I-294 between Cermak Plaza 35 and
Roosevelt Road and along I-290 between I-294 and St. Charles Road. Complete repair/replacement or
relocation of glare screen, temporary concrete barrier, impact attenuators, temporary information signing,
guardrail, arrow boards, barricades, drums, lights, and work zone signs.
This Emergency Purchase has an expected start date of 05/17/2024 through 08/14/2024 with an Original
Estimated Cost of $613,500.00, using Other Funds.
Signed By: Eric Occomy, APO
Vendor: Roadsafe Traffic Systems Notary Date: 5/20/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $613,500.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
25 Southern Illinois University - School of Medicine File Date: 5/20/2024
Original Filing – 5/20/2024: FY24, Qtr 4, Item# 25
Using State and Federal funds from patient revenue.
Memorial Health and SIU School of Medicine work in collaboration to provide medical services and resident
training. The location at 3220 Atlanta Street, Springfield, IL will provide 3,340.62 square feet of space to
provide urgent medical care to the undeserved population on the northern side of the city.
This space was approved by the Health Resources and Services Administration (HRSA), an agency of the U.S.
Department of Health and Human Services, in joint scope with the SIU Center for Family and Community
Medicine Federally Qualified Health Center ("FQHC"). FQHC must react quickly in order to provide the
continuity of care necessitated by HRSA as government paperwork indicated a start date of May 20, 2024 in
order to mobilize and be ready to provide urgent medical care services.
This Emergency Purchase has an expected start date of 05/20/2024 through 08/17/2024 with an Original
Estimated Cost of $25,438.83, using State and Federal funds from patient revenue.
Signed By: Shannon Reed, Director
Vendor: Memorial Health Notary Date: 5/20/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $25,438.83 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
26 Veterans Affairs, Department of File Date: 4/11/2024
Original Filing – 4/11/2024: FY24, Qtr 4, Item# 26
provide referral, care coordination, counseling, psychotherapy, and, where appropriate, facilitate prescription
coverage for behavioral health medications, legal and financial counseling and other support services for eligible
veterans and their family members who are seeking counseling related to their military service and associated
transitional challenges. The focus is on veterans returning from Iraq and Afghanistan and their families,
although assistance to veterans of other conflicts is also available under the IWAP statute. Illinois Joining Forces
are currently providing these services and are maintaining comprehensive website owned by IDVA, including a
web chat feature 24-hour live service seven days a week, that provides clinical consultations to potential clients
and communicates the benefits of the program. A key component of this 24/7 toll-free phone line is the IJF's
capability to provide telephonic TBI and PTSD screening for eligible veterans, as well as online outreach
communication capabilities.
This Emergency Purchase has an expected start date of 04/15/2024 through 07/14/2024 with an Original
Estimated Cost of $55,834.00.
Signed By: Amanda Gray, APO
Vendor: IL Joining Forces Notary Date: 4/11/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $55,834.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
27 State Police, Illinois File Date: 5/23/2024
Original Filing – 5/23/2024: FY24, Qtr 4, Item# 27
Morrow Bros. Ford Inc has these particular patrol vehicles readily available on the lot for purchase. The vendor
on master contract does not have any available vehicles for purchase.
This purchase is for 58 Interceptor Patrol vehicles, 12 Responder Patrol vehicles and 10 Ford F-150 patrol
trucks to replace outdated and higher mileage patrol vehicles that are currently in use in the field. These older
vehicles are becoming high maintenance and cost as well as requiring the trooper to incur downtime for
maintenance.
This Emergency Purchase has an expected start date of 05/23/2024 through 08/21/2024 with an Original
Estimated Cost of $4,721,960.00.
Signed By: Jason Williams, Fleet Services
Vendor: Morrow Bros Ford, Inc Notary Date: 5/23/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $4,721,960.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
28 Education, State Board of File Date: 6/3/2024
Original Filing – 6/3/2024: FY24, Qtr 4, Item# 28
The vendor, as directed by ISBE, will efficiently receive and provide dry, cooler, and frozen storage of USDA
Foods shipped to the State throughout the Summer for preparation of delivery in the Fall when school begins.
Minimal delivery may occur as required. Intended recipients are USDA program approved public and private
nonprofit schools, summer food program participants, correctional facilities, and emergency disaster-relief
agencies.
This Emergency Purchase has an expected start date of 06/10/2024 through 08/21/2024 with an Original
Estimated Cost of $1,100,000.00, using Federal Funds.
Signed By: Jason Perry,
Vendor: Lanter Distributing LLC Notary Date: 6/3/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 24 4
Federal $1,100,000.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
29 Capital Development Board File Date: 6/7/2024
Original Filing – 6/7/2024: FY24, Qtr 4, Item# 29
The project scope provides for design services for the temporary shoring of the deteriorated concrete wall and
utility supports, and a detailed engineering evaluation of the deteriorated wall. Based on the extent of
deterioration that is detected, concrete repair will be provided, as recommended by the architect/engineer of
record. It is anticipated this will consist of removing portions of the concrete wall, applying a rust inhibitor to
exposed reinforcing bars, and replacing with cast-in-place concrete. The work also includes an engineering
assessment to determine the cause and factors contributing to the deterioration of the concrete.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
January 2024 Design and Construction Manual. Basic Architectural Services provided under this procurement
should not exceed $100,000.00, which is a place-holder prior to the negotiation of a Professional Services
Agreement, without prior authorization from the Capital Development Board in consultation with the Chief
Procurement Office. Final Actual Costs will be reported upon project completion and project closeout.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 06/07/2024 through 09/04/2024 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Kuhn & Trello Consulting Engineers Notary Date: 6/7/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 24 4
Federal $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
30 University of Illinois Urbana-Champaign File Date: 6/11/2024
Original Filing – 6/17/2024: FY24, Qtr 4, Item# 30
Using Self-Supprting Funds
Worldwide Equipment Sales, LLC has been able to source one (1) new, unused, full size, 2024 RAM 5500
chassis 4X4 rollback tow truck, with additional specifications. UIC previously tried to procure this vehicle
through solicitation Bid #BJB126, but the solicitation was not awarded as no respondent was able to fulfill the
requirements of the bid. The University needs to successfully provide parking and transportation services to the
campus. The vendor Worldwide Equipment Sales, LLC located a vehicle in Pennsylvania, but will only hold for
a short period while we complete the Emergency/Quick Purchase. In addition to the failed solicitation, the
University has been unable to find a suitable Joint Purchase Master Contract held by the State of Illinois, as
related agreements are for vehicles with incompatible specifications. We are receiving a discount of
approximately 5% below market rate. If we do not proceed with this purchase now, we risk losing a vehicle
that is priced below market rate.
1) Chassis: White 2024 Dodge Ram 5500 4X4 SLT with Cummings diesel engine
2) Tow Truck Bed Configuration: Jerr Dan 20NGAF6T-LPW, 22' X 102" lo-profile aluminum deck with
permanent rails
This Emergency Purchase has an expected start date of 06/17/2024 through 12/12/2024 with an Original
Estimated Cost of $119,310.00, using Self-Supporting Funds.
Signed By: Aaron Rosenthal, Director
Vendor: Worldwide Equipment Sales, LLC Notary Date: 6/11/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $119,310.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
31 Capital Development Board File Date: 6/12/2024
Original Filing – 6/12/2024: FY24, Qtr 4, Item# 31
The scope of work provides for a detailed structural/geotechnical investigation of a foundation failure of the
Vocational Building at Centralia Correctional Center in Centralia, IL. It is believed that a water main break and
subsequent erosion beneath the building has caused this settlement. Investigation may include, but is not limited
to, assessment of conditions underneath the building floor, plan review of the original onstruction and any
renovations since its original construction, and extent of damage including that which is concealed from view.
Based on the results of testing, assessment, and analysis of the causes of damage, a recommended solution will
be formulated to allow reoccupation of the Vocational Building and restoration of utilities considering cost,
timeliness of repairs, and safety.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
January 2024 Design and Construction Manual. Basic Architectural Services provided under this procurement
should not exceed $100,000.00, which is a place-holder prior to the negotiation of a Professional Services
Agreement, without prior authorization from the Capital Development Board in consultation with the Chief
Procurement Office. Final Actual Costs will be reported upon project completion and project closeout.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 06/12/2024 through 09/09/2024 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Oates Associates, Inc. Notary Date: 6/12/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
32 University of Illinois Urbana-Champaign File Date: 6/18/2024
Original Filing – 6/18/2024: FY24, Qtr 4, Item# 32
Aegis Aerospace owns and operates the Materials International Space Station Experiment (MISSE) platform,
permanently installed on the ISS truss near the solar arrays (ELC 2, Site 3) for external orbital testing of a wide
range of technologies. Aegis is authorized by NASA to provide integration services for payloads utilizing these
unique external accommodations at ISS such as SEAQUE requires. The accommodations include placement on
a space and radiation exposed platform, power and data interfaces, payload operations support, and return of the
payload to earth. No other company can provide such services at this time.
The sponsor stated that if we can get the documents in place on time, they will provide the money to cover the
full cost to Aegis Aerospace, Inc. and the cost of the UIUC for operations and analysis.
Space Entanglement And Annealing Quantum Experiment (SEAQUE) which requires the launch of hardware
into space. Aegis will be responsible for MISSE flight of approximately twelve (12) months for the following
test articles; One (1) experiment flight article that is 8.7” X 12.4” X 4.1” facing any orbital direction; Experiment
data downlink and experiment command file upload not to exceed 4 hours per week; provide experiment data
sent electronically to the SEAQUE team facility (weekly) including temperature data of the carrier deck
(standard service), and total ionizing dose radiation data. Return of the SEAQUE flight hardware.
This Emergency Purchase has an expected start date of 06/18/2024 through 06/18/2025 with an Original
Estimated Cost of $570,978.00, using Federal Funds.
Signed By: Aaron Finder, PCMO
Vendor: Aegis Aerospace Inc. Notary Date: 6/18/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 24 4
Federal $570,978.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
33 State Police, Illinois File Date: 6/14/2024
Original Filing – 6/14/2024: FY24, Qtr 4, Item# 33
Morrow Bros. Ford Inc has these particular investigative vehicles readily available on the lot for purchase. The
vendor on master contract does not have any available vehicles of this type for purchase.
This purchase is for 28 Ford Edges. 6 of which will go to the canabis control section in the Division of Justice
Services.
The agency has reached out to all BEP and master contract vendors in search of these particular investigative
vehicles. However all vendors have exhausted or sold all remaining inventory for the year to plan for the
incoming new models arriving later in the calendar year. These particular vehicles are also not available through
the CMS Master Contract. These are new prior year models at a lessor price than the current model yearl
essentially saving the state money.
This Emergency Purchase has an expected start date of 06/18/2024 through 09/15/2024 with an Original
Estimated Cost of $1,169,280.00.
Signed By: Jason Williams, Bureau Chief Fleet Service
Vendor: Morrow Bros. Ford inc. Notary Date: 6/14/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,169,280.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
34 Toll Highway Authority, Illinois State File Date: 6/14/2024
Original Filing – 6/14/2024: FY24, Qtr 4, Item# 34
Metromex has previously completed pavement patching work at the interchange. They are familiar with the
area and the traffic configuration. Utilizing Metromex will have the least impact to the traveling public.
The Tollway must have a source to complete pavement repairs to ensure the pavement continues to be safely
maintained and avoid severe impact to the over 100,000 vehicles traveling on I-290 per day. In addition, fencing
is required to ensure access to the right of way and work zone is prohibited and erosion control must be
maintained to comply with federal clean water requirements, avoid impact to streams and waterways and avoid
monetary penalties for non-conformance. In order to complete the erosion control measures, clearing of
partially removed trees must also be completed. The work is along I-290 between North Ave and Butterfield
Road.
This Emergency Purchase has an expected start date of 06/14/2024 through 09/11/2024 with an Original
Estimated Cost of $500,000.00, using Other Funds.
Signed By: Eric Occomy, APO
Vendor: Metromex Contractors, Inc. Notary Date: 6/14/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $500,000.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
35 Corrections, Department of File Date: 5/1/2024
Third Filing – 05/01/2024: FY24, Qtr 4, Item # 35
An Emergency Purchase Extension was received on May 1, 2024 requesting an extension for dates starting
06/01/2024 to 12/31/2024 at an additional estimated cost of $210,000.00, revising the total estimated cost to
$720,000.00.
Second Filing – 12/27/2023: FY24, Qtr3, Item # 141
An Emergency Purchase Extension was received on December 27, 2023 requesting an extension for dates
starting 12/31/2023 to 10/31/2024. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 12/22/2022: FY23, Qtr 3, Item# 10
The agency previously awarded a contract to new vendor but the contract had to be terminated. The current
vendor was a previous incumbent with direct experience with the agency and manages the current network
system so there will be no disruption of services.
Network Maintenance, Video Visitation, Tablet Access, Personal Entertainment, Learning Opportunities
The BEP vendor search under the NIGP code (83992) for this procurement yielded no matches.
This is a $0.00 dollar contract. All expenses are incurred by the individuals in custody.
This Emergency Purchase has an expected start date of 12/24/2022 through 03/23/2023 with an Original
Estimated Cost of $00, using incurred dollars by the individuals in custody.
Signed By: Sandy Robinson, PM
Vendor: Global Tel Link Corp Notary Date: 12/22/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
36 Innovation & Technology, Department of File Date: 4/26/2024
Fourth Filing – 04/26/2024: FY24, Qtr 4, Item # 36
An Emergency Purchase Extension was received on April 26, 2024 requesting an extension for dates starting
5/1/2024 to 07/30/2024. The extension expenditure is not assessed and will be charged for time only.
Third Filing – 12/27/2023: FY24, Qtr 3, Item #106
An Emergency Purchase Extension was received on December 27, 2023 requesting an extension for dates
starting 12/31/2023 to 06/27/2024 at an additional estimated cost of $4,000,000.00, revising the total estimated
cost to $10,000,000.00.
Second Filing - 12/21/2022: FY23, Qtr 3, Item # 60
An Emergency Purchase Extension was received on December 21, 2022 requesting an extension for dates
starting 12/27/2022 to 03/26/2023 at an additional estimated cost of $4,000,000.00, revising the total estimated
cost to $6,000,000.00.
Original Filing – 4/1/2022: FY22, Qtr 4, Item# 10
This vendor can provide the support for Radio services, maintenance, and services needed by DoIT to support
Emergency radio services. This Vendor previously implemented and supported DoIT and other state agencies
with Radio Maintenance services. DoIT has previously been able to successfully negotiate contracts with this
vendor and the existing contract terms will be used for the Emergency period. Contract negotiations with a new
vendor could take several weeks creating significant risk and exposure during negotiations. The administrative
review process has previously been completed with this vendor, including financial discloser and BEP utilization
plan. Bringing in a new vendor for such a large and complicated implementation would take months as the
maintenance of radio service is required for emergency service personnel throughout the state and loss of this
service could disrupt emergency radio communications if not properly maintained.
This contract will be a JPMC available to governmental units or qualified not-for-profit for the products
categories below -
Statewide Radio Maintenance and support services provides State of Illinois entities
(Illinois State Police, Local Law Enforcement, Emergency Medical Services, Department of Corrections,
Department of Transportation) the ability to procure radio maintenance and support services for invaluable
emergency communications equipment used by emergency communication agencies throughout the state. The
support services include radio support, repair, installation, radio tower site infrastructure for life saving
communication services. These services provide an essential support service to the State of Illinois valuable
emergency services communication using radio and if not supported would cause loss of life or injury.
This Emergency Purchase has an expected start date of 4/1/2022 through 06/29/2022 with an Original
Estimated Cost of $2,000,000.00.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
Signed By: Dante Watson, APO
Vendor: Motorola Solutions Inc Notary Date: 4/1/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $2,000,000.00 $10,000,000.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
37 Central Management Services, Department of File Date: 2/7/2023
Second Filing – 2/7/2023: FY24, Qtr 4, Item # 37
An Emergency Purchase Extension was received on April 13, 2024 requesting an extension for dates starting
02/15/2023 to 05/31/2023. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 11/17/2022: FY23, Qtr 3, Item# 29
In order to meet statutory requirements, it has been determined that replacement of the entire system is in the
best interest of the State. Based on the lack of success in replacing the satellite controller, IOCI contacted the
vendor who installed the current satellite transmission equipment in the early 1990s to request a quote. The
vendor was able to access their records and has a good understanding of the location of the equipment and what
is needed to meet the State's needs and the vendor was willing to provide a quote for the new equipment.
The BEP goals calculated at 0% as there are no BEP vendors certified under NIGP Codes:
726-54
Ground Stations, Satellite: Transmit/Receive and Receive Only (Including Antennas)
840-20 Broadcast Equipment, Television
840-45 Satellite Receiver Dish (Video)
Due to the recently recognized requirement of a crane being needed to remove the original satellite as well as
installing the new satellite once the construction has been completed and the previous Emergency contract
extension was not executed, we are doing a new Emergency which includes the estimated cost of the crane. It
is estimated as we are unsure how many days it will actually be needed. The cost of the satellite itself will be
paid under the old Emergency P-41130 and cost of the removal, installation and crane will be covered under this
new Emergency.
Civil Engineering:
1. Vendor shall provide all necessary drawings to provide for modification of roof load frame to support the
new CPI Satcom 4.8 meter antenna.
2. The load frame shall support the weight of the antenna assembly and
all motors and control equipment for motorized azimuth, elevation, and polarization. 3. The load frame shall be
of sufficient strength to allow the antenna to be capable of surviving 125 mph winds minimum.
4. If possible,
the load frame shall be modified in a way that does not require removal of the current antenna.
5. The load
frame shall be designed to place the antenna center position at the necessary azimuth to allow the greatest view
of North American satellites.
Construction:
1. The vendor shall be responsible for the modification of the roof load frame in accordance with the
drawings provided by the structural engineer.
2. The vendor shall be responsible for the addition, subtraction,
or substitution of steel members in accordance with the design of the structural engineer.
3. The vendor shall
perform any necessary modifications to the roof structure, if necessary, in accordance with the design of the
structural engineer.
4. The vendor shall perform any required fireproofing to interior steel members,
ifnecessary, in accordance with the design of the structural engineer.
5. The vendor shall paint all external
steel members in accordance with the design of the structural engineer.
6. The vendor shall be responsible for
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
obtaining all necessary construction permits.
Satellite Equipment:
1. 5.0-meter KU band uplink antenna w/motorized azimuth , elevation, and polarization. Minimum 3 ports (2
RX, 1 TX).
2. Mount for above antenna for roof load frame.
3. Antenna control unit (RCI4500 or
equivalent), controller to be mounted in interior equipment rack with contactor and local control assembly at the
antenna. ACU must be capable of integrating with Crystal M&C software. Serial or IP interface (IP preferred).
4. Ku-band low noise block downconverter, quantity 2.
5. Forced air (or equivalent) dish deicing system
with local and remote controls.
6. System design, checkout, performance analysis, warranty.
7. Removal of
current non-functional antenna.
8. Assembly of antenna on customer supplied roof interface. Install feed,
waveguide, and remote-control cable, maximum of 100 ft, includes IFL cable connectors and crane.
9.
Lightning grounding kit.
10. Crane will be brought in for 1-2 days to remove the original unit and then brought
in again for another 1-2 days to install the new equipment once the construction is completed.
NIGP 72654 yielded no BEP Vendors registered with the State of Illinois. Therefore, no opportunity presents
itself for BEP participation.
This Emergency Purchase has an expected start date of 11/16/2022 through 02/14/2023 with an Original
Estimated Cost of $144,766.00.
Signed By: Martha Blackwell, Manager
Vendor: Comm & Power Industries LLC/Satcom & Antenna Tech Notary Date: 11/17/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $144,766.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
38 Public Health, Department of File Date: 4/30/2024
Second Filing – 04/30/2024: FY24, Qtr 4, Item # 38
An Emergency Purchase Extension was received on April 30, 2024 requesting an extension for dates starting
05/06/2024 to 08/05/2024 at an additional estimated cost of $1,305.000.00, revising the total estimated cost to
$3,898,994.40. Federal Funding
Original Filing – 2/6/2024: FY24, Qtr 3, Item# 29
IDPH has diligently undertaken multiple avenues to identify potential vendors for temporary staffing needs.
These efforts include thorough internet searches of various temporary staffing vendors, a comprehensive
review of existing contracts, exploration of opportunities on BidBuy, and the addition of two new recruiters to
the team. Despite these extensive measures, IDPH has encountered challenges in identifying a suitable vendor
outside of the CDC Foundation.
This exhaustive search process underscores the unique challenges faced by IDPH in securing temporary
staffing that aligns with the specific needs of IDPH. The specialized nature of the positions, coupled with the
high standards required for public health roles, has presented difficulties in finding vendors who can fulfill these
criteria.
IDPH reviewed the current master contracts available for staffing services within the state of Illinois. These
contracts primarily focused on general administrative staffing rather than providing specialized professionals in
the public health domain. This assessment revealed a gap in the availability of vendors specializing in public
health-specific professionals. IDPH will procure a competitive procurement going forward.
The State of Illinois currently has staffing contracts with the following vendors. Central Illinois Staffing
Services LLC, DBA Manpower. 24-416CMS-BOSS-P-56144, Rose International, Inc. 24-416CMS-BOSS4-P-
56143, 22ND Century Technologies, Inc. 24-416CMS-BOSS-P-56142.
This Emergency Purchase has an expected start date of 02/06/2024 through 05/06/2024 with an Original
Estimated Cost of $2,593,310.00, using Federal Funds.
Signed By: Nicole Hildebrand, AAPO
Vendor: CDC & P, CDC Foundation Notary Date: 2/6/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 24 4
Federal $2,593,310.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
39 Corrections, Department of File Date: 4/8/2024
Second Filing – 04/08/2024: FY24, Qtr 4, Item # 39
An Emergency Purchase Extension was received on April 8, 2024 requesting an extension for dates starting
04/15/2024 to 07/14/2024. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 1/25/2024: FY24, Qtr 3, Item# 36
This vendor was the only business able to provide needed equipment for this emergency.
The Illinois Department of Corrections is leasing two (2) 20 foot portable coolers trucks to store Dietary
commodities for Stateville Correctional Center due to their freezer/cooler failure to maintain adequate
temperatures. The food loss through improper storage temperatures will be alleviated through this procurement
and provide the agency cost savings. CDB is trying to expedite the processing of the long-term replacement of
the freezers/coolers, but the project has been pushed back an additional 3 months.
This Emergency Purchase has an expected start date of 01/15/2024 through 04/14/2024 with an Original
Estimated Cost of $16,344.00.
Signed By: Sandy Robinson II, Manager
Vendor: Polar Leasing Notary Date: 1/25/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $16,344.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
40 Corrections, Department of File Date: 4/10/2024
Second Filing – 04/10/2024: FY24, Qtr 4, Item # 40
An Emergency Purchase Extension was received on April 10, 2024 requesting an extension for dates starting
05/01/2024 to 10/31/2024 at an additional estimated cost of $7,000,000.00, revising the total estimated cost to
$10,500,000.00.
Original Filing – 2/2/2024: FY24, Qtr 3, Item# 26
The vendor has extensive experience in recruitment and staffing of medical field professionals in both private
and government sectors. This vendor will be able to maintain the current staff and prevent a loss of employees
during the emergency period.
Favorite Healthcare Staffing Inc has been providing multiple skill levels of nursing staff for the Illinois
Department of Corrections statewide.
The incumbent vendor Wexford Health Sources, Inc. has been unable to effectively recruit and fill nursing
vacancies. This has left the agency with critically low staffing levels at each of its correctional facilities.
This Emergency Purchase has an expected start date of 02/01/2024 through 04/30/2024 with an Original
Estimated Cost of $3,500,000.00.
Signed By: Sandy Robinson II, Purchasing Manager
Vendor: Favorite Healthcare Staffing Notary Date: 2/2/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $3,500,000.00 $10,500,000.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
41 Transportation, Department of File Date: 3/7/2024
Second Filing – 03/07/2024: FY24, Qtr 4, Item # 41
An Emergency Purchase Extension was received on March 7, 2024 requesting an extension for dates starting
03/30/2024 to 06/30/2024 at an additional estimated cost of $2,000,000.00, revising the total estimated cost to
$4,000,000.00.
Original Filing – 1/03/2024: FY24, Qtr 3, Item# 5
The current emergency contract (P-58687) with the vendor ended 12/30/23. IDOT posted an IFB under B-
37739 which opened 7/28/23. The bid is still under administrative review. It was expected award would be
made by the end of the emergency extension. An additional 90 day emergency term is needed to continue parts
supply during winter operations season. This emergency will be terminated upon award and execution of a new
auto parts contract. The vendor was selected because they have the ability to provide these parts in a 2-hour
turnaround time.
IDOT D1 is needs to establish an emergency contract for the supply of items not available on existing master
contracts for the duration of this winter season. It is also the intent of this emergency to supply products that
are available on existing master contracts but cannot be supplied in emergency situations. This contract will
allow for a 2-hour response time and 24-hour delivery of parts. This is a vital supply contract for immediate
repairs during the winter season.
This Emergency Purchase has an expected start date of 12/31/2023 through 03/29/2024 with an Original
Estimated Cost of $2,000,000.00.
Signed By: Omolara Erewele, APO
Vendor: Genuine Parts Co. Notary Date: 1/3/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $2,000,000.00 $4,000,000.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
42 Transportation, Department of File Date: 4/18/2024
Second Filing – 04/15/2024: FY24, Qtr 4, Item # 42
An Emergency Purchase Extension was received on April 18, 2024 requesting an extension for dates starting
05/19/2024 to 12/31/2024 at an additional estimated cost of $96,419.16, revising the total estimated cost to
$128,558.88.
Original Filing – 2/20/2024: FY24, Qtr 3, Item# 44
The vendor is able to provide the fuel needed in a remote location that no vendor has bid on in the previous 3
CMS solicitations. (Ottawa)
Fuel is urgently required for our daily winter weather operations to maintain the fleet essential for public safety.
As the CMS master contracts do not cover our specific fuel needs, immediate vendor engagement is necessary.
The Illinois Department of Transportation (IDOT) seeks emergency several contracts to secure a continuous
fuel supply until a long-term agreement is established. This ensures the ongoing functionality of our fleet during
winter conditions, protecting the public.
This Emergency Purchase has an expected start date of 02/20/2024 through 05/18/2024 with an Original
Estimated Cost of $25,000.00.
Signed By: Omolara Erewele, APO
Vendor: Hertiage FS Notary Date: 2/20/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $25,000.00 $128,558.88 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
43 Transportation, Department of File Date: 4/18/2024
Second Filing – 04/18/2024: FY24, Qtr 4, Item # 43
An Emergency Purchase Extension was received on April 18, 2024 requesting an extension for dates starting
05/19/2024 to 12/31/2024 at an additional estimated cost of $54,052.80, revising the total estimated cost to
$81,079.20.
Original Filing – 2/20/2024: FY24, Qtr 3, Item# 43
The vendor is able to provide the fuel needed in a remote location that no vendor has bid on in the previous 3
CMS solicitations. (D8 Scott Storage Yard)
Fuel is urgently required for our daily winter weather operations to maintain the fleet essential for public safety.
As the CMS master contracts do not cover our specific fuel needs, immediate vendor engagement is necessary.
The Illinois Department of Transportation (IDOT) seeks emergency several contracts to secure a continuous
fuel supply until a long-term agreement is established. This ensures the ongoing functionality of our fleet during
winter conditions, protecting the public.
This Emergency Purchase has an expected start date of 01/20/2024 through 05/18/2024 with an Original
Estimated Cost of $30,000.00.
Signed By: Omolara Erewele, APO
Vendor: Growmark Energy Notary Date: 2/20/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $30,000.00 $81,019.20 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
44 Chicago State University File Date: 3/25/2024
Second Filing – 03/25/2024: FY24, Qtr 4, Item # 44
An Emergency Purchase Extension was received on March 25, 2024 requesting an extension for dates starting
3/31/2024 to 12/31/2024 at an additional estimated cost of $1,419,000.00, revising the total estimated cost to
$2,070,500.00.
Original Filing – 12/15/2023: FY24, Qtr 3, Item# 1
Using Local Income Funds
Chicago State University's current small purchase contract for food service management expires 12/31/2023.
Love's Leafy Bean LLC is able to provide temporary food services for the University for the estimated budget.
Chicago State University requires engagement with a vendor to provide food service management services for
the campus on an emergency basis from January 1 - March 30, 2024 for approximately 275 students. Because
of the timing of meetings, approval could not be secured from the Chicago State University Board of Trustees
prior to the expiration of the original emergency purchase LLBEFY24 and it could not be extended. A small
purchase was issued to the same vendor for services for the month of December 2023 only. This second
emergency purchase is being advanced to continue services with the start of the new calendar year for an
additional three month period so that a competitive RFP process can be completed to select a vendor.
This Emergency Purchase has an expected start date of 1/1/2024 through 03/30/2024 with an Original
Estimated Cost of $651,500.00, using Local Income Funds.
Signed By: Kent Clapsaddle, Director
Vendor: Love's Leafy Bean LLC Notary Date: 12/15/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $651,500.00 $2,070,500.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
45 Capital Development Board File Date: 4/4/2024
Second Filing – 04/04/2024: FY24, Qtr 4, Item # 45
An Emergency Purchase Extension was received on April 4, 2024 requesting an extension for dates starting
April 23, 2024 to 4/30/2025. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 1/25/2024: FY24, Qtr 3, Item# 24
The scope of work provides for portions of the existing Boiler House Building (C0530) to be demolished. Prior
to demolition the contractor shall relocate the fuel oil pumps,associated equipment,and rework supply and return
lines feeding the existing generators to remain and the temporary boiler. Also, the contractor will be required to
relocate the salt brine tanks and pump to a portion of the building to remain. A new sink and base cabinet will
need to be added to the existing restroom to remain for water testing. Once this work has been completed the
contractor will start demolition of the portions of the building as shown on the drawings. Contractor is
responsible for removal of all equipment located within the building from the project site and disposing of
properly.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, design
documents provided by the Architect/Engineer of record,and quote received by River City Construction LLC.
Section 01 29 00 PAYMENT PROCEDURES, will be strictly followed and adhered to. The sum of all items
listed in the Contractor Schedule of Values should equal the contract award amount. Payment amounts will be
approved based on proof of work actually performed and materials actually used. Construction Services
provided under this procurement should not exceed $3,413,000.00, which is a place-holder prior to entering into
a Construction Contract, without prior authorization from the Capital Development Board in consultation with
the Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-
out.
In accordance with section 00 21 50 of the Standard Documents for Construction,the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 01/25/2024 through 04/23/2024 with an Original
Estimated Cost of $3,413,000.00.
Signed By: Chris Miles, Exec II
Vendor: River City Construction Notary Date: 1/25/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $3,413,000.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
46 Central Management Services, Department of File Date: 3/28/2024
Second Filing – 03/28/2024: FY24, Qtr 4, Item # 46
An Emergency Purchase Extension was received on March 28, 2024 requesting an extension for dates starting
04/10/2024 to 04/10/2025 at an additional estimated cost of $465,955.20, revising the total estimated cost to
$621,273.60.
Original Filing – 1/10/2024: FY24, Qtr 3, Item# 12
The vendor was chosen due to familiarity and proximity to the location and the availability of immediate
employees to fulfill the need.
Estimated cost of 3 temporary engineers to work 8 hours shifts at the MABB building in Chicago due to staffing
shortages. The current staff must monitor the building 24 hours a day, 7 days a week and due to need, they
can take no time off. If unforseen circumstances were to happen this would mean the remaining staff would be
forced to work 12-24 hour shifts which is not sustainable. This would also create an unsafe environment
regarding Life Safety and Fire Code Compliance issues.
This Emergency Purchase has an expected start date of 01/10/2024 through 04/09/2024 with an Original
Estimated Cost of $155,318.40.
Signed By: Martha Blackwell, Facilities Portfolio Manager
Vendor: The Stone Group Notary Date: 1/10/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $155,318.40 $621,273.60 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
47 Healthcare and Family Services File Date: 4/16/2024
Third Filing – 04/16/2024: FY24, Qtr 4, Item # 47
An Emergency Purchase Extension was received on April 16, 2024 requesting an extension for dates starting
06/30/2024 to 12/31/2024 at an additional estimated cost of $24,000,000.00, revising the total estimated cost to
$154,444,000.00.
Second Filing – 08/03/2023: FY24, Qtr 2, Item # 154
An Emergency Purchase Extension was received on August 3, 2023 requesting an extension for dates starting
09/30/2023 to 06/30/2024 at an additional estimated cost of $108,399,600.00. revising the total estimated cost to
$130,444,000.00.
Original Filing – 06/29/2023: FY24, Qtr 2, Item# 139
Dental Program Administrator will expire on 06/30/2023. 30 ILCS 500/20-60(a) limits the duration of contracts
to ten (10) years inclusive of renewals and extensions, and as of its expiration date of 06/30/2023, this contract
will be at the ten-year mark. As such, HFS intends to establish an emergency contract from 07/01/2023
through an anticipation end date of 11/01/2023 to allow time to complete the competitive process.
Efforts to establish a new contract have been ongoing since November 2021. The requisition was approved
on 11/16/2021, and the first attempt to competitively procure was bid 23-478HFS-DIREC-B-26285, published
03/30/2022, with a bid opening date of 06/16/2022. After the bid opening, it was determined that the solicitation
did not provide for consideration of all factors of significance to the State and bid B-26285 was canceled on
12/01/2022.
The next bid, 23-478HFS-DIREC-B-35003, was published on 02/23/2023 with a bid opening of 03/30/2023.
The notice of award for B-35003 was published on 06/09/2023, which started the 14-day protest period. A
protest was received by the Chief Procurement Officer (CPO) on 06/23/2023, which has paused the
procurement until further notice when the CPO will issue the determination.
Due to circumstances outside of HFS' control, HFS is declaring an emergency to ensure the continuity of
services. . Dentaquest has agreed to a 90-day emergency contract to ensure that there is no lapse in service.
Any break in service would be extremely detrimental to the Department of Healthcare and Family Services and
their constituents who rely on these dental services. This 90-day emergency should allow time to resolve the
protest and complete the competitive process. We intend to cancel the emergency contract when the new
contract is executed.
The terms of this Contract shall be for the Dental Program of the Illinois Medical Assistance Program (MAP)
regarding customers who receive services on a fee-or-service (FFS) basis including: ensuring that a customer
receives necessary covered dental services; referring customers for dental care to those providers willing to
accept customers in their practice; assisting customers with appointment assistance, monitoring access to care
and ensuring that Early and Periodic, Screening, Diagnostic, and Treatment (EPSDT) participation for oral
health increases; referring customers for transportation services to and from dental appointments; acting as
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
prior approval agent; education and outreach, appeals, and adjudicating MAP claims. Vendor must also provide
assistance and outreach to enrolled dental providers, including provider enrollment assistance, provider appeals,
etc.
DentaQuest intends to meet a BEP goal of 5%, which was approved by the State of Illinois Commission on
Equity & Inclusion previously under 23-478HFS-DIREC-B-35003.
15M0000049 Dental Program Administrator will expire on 06/30/2023. 30 ILCS 500/20-60(a) limits the
duration of contracts to ten (10) years inclusive of renewals and extensions and as of its expiration date of
06/30/2023, this contract will be at the ten-year mark. As such, HFS will need to establish an emergency
contract from 07/01/2023 through 11/01/2023 to allow time for the completion of the competitive process.
This Emergency Purchase has an expected start date of 07/01/2023 through 09/29/2023 with an Original
Estimated Cost of $12,044,400.00, using State & Federal Funds.
Signed By: Devin McQuillan, APO
Vendor: DentaQuest of Illinois LLC dba DentaQuest Notary Date: 6/29/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $12,044,400.00 $154,444,000.00 $0.00 $0.00 24 4
Federal $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
48 Capital Development Board File Date: 3/5/2024
Third Filing – 03/05/2024: FY24, Qtr 4, Item # 48
An Emergency Purchase Extension was received on March 5, 2024 requesting an extension for dates starting
05/31/2024 to 8/31/2024. The extension expenditure is not assessed and will be charged for time only.
Second Filing – 03/05/2024: FY24, Qtr 3, Item # 133
An Emergency Purchase Extension was received on March 5, 2024 requesting an extension for dates starting
03/10/2024 to 05/31/2024. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 12/14/2023: FY24, Qtr 2, Item# 132
The scope of work provides for assessment assistance and temporary repairs to the roofing system on Resident
Unit C-2, CDB Building Number C0839, at Sheridan Correctional Center as a result of a fire.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and
any design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT
PROCEDURES, will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule
of Values should equal the contract award amount. Payment amounts will be approved based on proof of work
actually performed and materials actually used. Construction services provided under this procurement should
not exceed $100,000.00, which is a place-holder prior entering into a Construction Contract, without prior
authorization from the Capital Development Board in consultation with the Chief Procurement Office. Final
Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor
shall perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of
work with its own staff. Work with own staff includes direct labor and supervision, as well as material
purchases where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 12/14/2023 through 03/10/2024 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Sterling Commercial Roofing Notary Date: 12/14/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
49 Capital Development Board File Date: 8/24/2023
Third Filing – 08/24/2023: FY24, Qtr 4, Item # 49
An Emergency Purchase Extension was received on August 24, 2023 requesting an extension for dates starting
1/31/2024 to 4/30/2024. The extension expenditure is not assessed and will be charged for time only.
Second Filing - 08/24/2023: FY24, Qtr 1, Item # 212
An Emergency Purchase Extension was received on August 24, 2023 requesting an extension for dates starting
11/1/2023 to 01/31/2024. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 6/6/2023: FY23, Qtr 4, Item# 52
The scope of work provides for the rental, installation, piping, maintenance, and eventual removal of a properly
sized temporary chiller,to serve the East Moline Correctional Center Administration Building through November
1, 2023 as directed by the Architect/Engineer of record.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any
design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,
will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should
equal the contract award amount. Payment amounts will be approved based on proof of work actually
performed and materials actually used. Construction Services provided under this
procurement should not exceed $350,000.00, which is a place-holder prior to entering into a Construction
Contract, without prior authorization from the Capital Development Board in consultation with the Chief
Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 06/06/2023 through 09/04/2023 with an Original
Estimated Cost of $350,000.00.
Signed By: Chris Miles, Exec II
Vendor: Ragan Mechanical, Inc. Notary Date: 6/6/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $350,000.00 $350,000.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
50 Capital Development Board File Date: 3/29/2024
Final Cost Statement
Latest Filing – 03/29/2024 FY24, Qtr 4, Item #50
The Actual Total Cost of FY24, Qtr 4, Item# 50 is $5,236,387.51.
Second Filing – 06/12/2023: FY24, Qtr 4, Item #225
An Emergency Purchase Extension was received on June 12, 2023 requesting an extension for dates starting
06/30/2023 to 09/30/2023 at an additional estimated cost of $20,000.00, revising the total estimated cost to
$5,241,322.37.
Original Filing – 1/31/2022: FY22, Qtr 3, Item# 42
CDB entered into a Professional Services Agreement and a Construction Contract for design and construction
services to replace certain roofing systems at Shawnee Correctional Center, specifically for the Administration
Building, Dietary Building,and Industries Building, otherwise known as CDB Project No. 120-255-025.
On May 29, 2020, CDB issued a Notice of Termination of Contract letter to the selected contractor as a result
of their failure to adhere to the contract documents which requires a valid roofing license issued by the State of
Illinois. Further, CDB made a demand upon the contractor's surety to complete the work under the Performance
Bond. The surety has refused to complete the work. CDB requested that the former contractor or surety
provide temporary weather protection work by utilizing a licensed roofing contractor to protect the roofing
systems from the elements as there are several leaks in each building. Both the former contractor and surety
refused to provide such weather protection work.
In October of 2020, CDB and the Chief Procurement Office authorized an emergency declaration to inspect the
buildings and provide temporary weather protection to protect the buildings from the elements. A subsequent
small purchase was authorized in May of 2021 for further weather protection work as the buildings continued to
leak and prior protection was temporary. The original design team was subsequently terminated as it was
determined that proper design and observations services were lacking. The buildings will continue to leak
causing further damage to the roofing structure, including interior components.
Therefore, an emergency purchase for construction services is necessary to replace the roofing systems as
quickly as possible in order to protect the buildings. This project began by utilizing the prior Indefinite
Delivery/lndefinate Quantity ("IDIQ") selection of an Architect/Engineer for design services.
Joiner Sheet Metal & Roofing,Inc.,located in Highland,IL was selected to provide emergency construction
services to replace the roofing systems because they provided the lowest responsive and responsible quote and
can respond immediately to this request for emergency services. Several firms were invited to provide quotes,
after having reviewed the Architect/Engineer's design documents, based on their availability, expertise,
experience and location.
The scope of work provides for the replacement of roofing systems and accessories on three buildings
(Building Cl 137 Administration Building, Building Cl 138 Dietary Building, Building C1140 Industries Building) at
the Shawnee Correctional Center to include the replacement of the existing standing seam metal roofing and
accessories on all three buildings. At the Industries Building replace existing standing seam metal roofing and
accessories on the lower roof area of the building with low-slope membrane roof and insulation.Some storm
sewer work will be required for down spout tie in.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement,
design documents provided by the Architect/Engineer of record, and quote provided by Joiner Sheet Metal &
Roofing, Inc. Services provided under this procurement should not exceed $5,160,679.00, prior to entering into
a Construction Contract, without prior authorization from the Capital Development Board in consultation with
the Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-
out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction, the General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
includes direct labor and supervision, as well as material purchases where the material is installed by the
contractor.
Additionally, Governor Pritzker has issued Executive Order 2021-22 (and subsequent Executive
Orders) containing additional mitigations to address the COVID-19 pandemic. This includes an indoor mask
requirement and vaccinations for those working at Illinois Department of Corrections (IDOC) facilities. These
requirements apply to this project.
This Emergency Purchase has an expected start date of 03/09/2022 through 06/06/2022 with an Original
Estimated Cost of $5,160,679.00.
Signed By: Chris Miles, Exec II
Vendor: Joiner Sheet Metal & Roofing, Inc. Notary Date: 3/9/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $5,160,679.00 $5,241,322.37 $5,236,387.51 $5,236,387.51 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
51 Capital Development Board File Date: 3/29/2024
Final Cost Statement
Latest Filing – 03/29/2024: FY24, Qtr 4, Item # 51
The Actual Total Cost of FY24, Qtr 4, Item# 51 is $180,964.92.
Second Filing - 08/24/2023: FY24, Qtr 1, Item # 113
An Emergency Purchase Extension was received on August 24, 2023 requesting an extension for dates starting
11/1/2023 to 01/31/2024. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 6/6/2023: FY23, Qtr 4, Item# 52
The scope of work provides for the rental, installation, piping, maintenance, and eventual removal of a properly
sized temporary chiller,to serve the East Moline Correctional Center Administration Building through November
1, 2023 as directed by the Architect/Engineer of record.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any
design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,
will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should
equal the contract award amount. Payment amounts will be approved based on proof of work actually
performed and materials actually used. Construction Services provided under this
procurement should not exceed $350,000.00, which is a place-holder prior to entering into a Construction
Contract, without prior authorization from the Capital Development Board in consultation with the Chief
Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 06/06/2023 through 09/04/2023 with an Original
Estimated Cost of $350,000.00.
Signed By: Chris Miles, Exec II
Vendor: Ragan Mechanical, Inc. Notary Date: 6/6/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $350,000.00 $350,000.00 $180,964.92 $180,964.92 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
52 Capital Development Board File Date: 3/29/2024
Final Cost Statement
Latest Filing – 03/29/2024: FY24, Qtr 4, Item # 52
The Actual Total Cost of FY24, Qtr 4, Item# 52 is $51,051.88.
Original Filing – 9/20/2023: FY24, Qtr 1, Item# 56
The scope of work provides for an immediate assessment of the power failure at Stateville
Correctional Center, followed by the repair and/or replacement of approximately 30 feet of high voltage power
cabling, associated switches, termination materials, and other ancillary materials required to ensure sufficient
power is restored at the facility.
The scope of work also provides for the removal and replacement of the faulty electrical cables that support the
Back-End of the facility
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, and any
design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,
will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should
equal the contract award amount. Payment amounts will be approved based on proof of work actually
performed and materials actually used. Construction Services provided under this procurement should not
exceed $100,000.00, which is a place-holder prior to entering into a Construction Contract, without prior
authorization from the Capital Development Board in consultation with the Chief Procurement Office. Final
Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 09/12//2023 through 12/10/2023 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Block Electric Co. Inc. Notary Date: 9/20/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $51,051.88 $51,051.88 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
53 Capital Development Board File Date: 3/29/2024
Final Cost Statement
Latest Filing – 03/29/2024: FY24, Qtr 4, Item # 53
The Actual Total Cost of FY24, Qtr 4, Item# 53 is $0.00. (transfer to BIOS)
Original Filing – 12/6/2023: FY24, Qtr 2, Item# 123
The scope of work provides for design/observation services for recommended repair and replacement of items
damaged during a fire in maintenance bays 1-3 (1 common area) including wiring devices,light fixtures, water
heaters, water piping, unit heaters, overhead doors, door motors and tracks, including all related conduit, wiring,
water piping, gas piping, and other fire damaged items. The entire area is to be cleaned and finishes restored to
their pre-tire condition. Ihe scope also provides tor immediate repairs to the x-bridging in the steel bar joists to
stabilize the roof. Roof replacement and repairs will be done under a separate contract.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this
procurement should not exceed $100,000.00, which is a place-holder prior to the negotiation of a Professional
Services Agreement, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction,the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 12/06/2023 through 03/04/2024 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Mode Architects PC Notary Date: 12/6/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
54 Human Services, Department of File Date: 4/1/2024
Final Cost Statement
Latest Filing – 04/01/2024: FY24, Qtr 4, Item # 54
The Actual Total Cost of FY24, Qtr 4, Item# 54 is $17,617.04
Original Filing – 12/5/2023: FY24, Qtr 2, Item# 120
Summit Cold Storage Corp. has been providing cold storage services based on the most recent Invitation for Bid
for FY21-23. The vendor did not return the FY24 renewal documents in time to process the renewal, and the
services are in the process of being bid. Two Invitation for Bids (IFB)s have been conducted and no bids were
received.
The vendor shall receive the frozen & refrigerated food delivered by various food vendors, store the food at
correct temperatures, withdraw & deliver the food items that the kitchen requests once a week. The Center
does not have adequate storage space for all of the frozen & refrigerated foods necessary to meet menu
requirements.
This Emergency Purchase has an expected start date of 12/1/2023 through 02/28/2024 with an Original
Estimated Cost of $22,452.45.
Signed By: Jean Sandstrom, APO
Vendor: Summit Cold Storage Corp Notary Date: 12/5/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $22,452.45 $17,617.04 $17,617.04 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
55 Corrections, Department of File Date: 4/4/2024
Final Cost Statement
Latest Filing – 04/04/2024: FY24, Qtr 4, Item # 55
The Actual Total Cost of FY24, Qtr 4, Item# 55 is $135,504.49
Original Filing – 1/30/2024: FY24, Qtr 3, Item# 25
This vendor has the ability to immediately deliver all the items required.
Insulated Tray Delivery Cart-holds 102 meals each, Insulated Meal Trays and lids for carts
Fast food tray ans
6 compartment meal tray for existing warming carts
This Emergency Purchase has an expected start date of 01/30/2024 through 04/29/2024 with an Original
Estimated Cost of $140,323.09.
Signed By: Sandy Robinson II, Purchasing Manager
Vendor: Cook's Direct Notary Date: 1/30/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $140,323.09 $135,504.49 $135,504.49 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
56 Corrections, Department of File Date: 4/4/2024
Final Cost Statement
Latest Filing – 04/04/2024: FY24, Qtr 4, Item # 56
The Actual Total Cost of FY24, Qtr 4, Item# 56 is $200,185.09.
Original Filing – 1/30/2024: FY24, Qtr 3, Item# 39
Landmark Ford Trucking, Inc was chosen for its ability to provide a timely solution to the urgent requirement of
box trucks for the Illinois Department of Corrections.
The vendor is offering fully assembled 15' and 16' Box Trucks that are currently in stock and available for
purchase.
This Emergency Purchase has an expected start date of 01/30/2024 through 04/29/2024 with an Original
Estimated Cost of $200,185.09.
Signed By: Jacenta Wilson, APO
Vendor: Landmark Ford Trucks Notary Date: 1/30/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $200,185.09 $200,185.09 $200,185.09 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
57 Capital Development Board File Date: 4/4/2024
Final Cost Statement
Latest Filing – 04/04/2024: FY24, Qtr 4, Item # 57
The Actual Total Cost of FY24, Qtr 4, Item# 57 is $2,925.05.
Second Filing – 03/05/2024: FY24, Qtr 3, Item # 125
An Emergency Purchase Extension was received on March 5, 2024 requesting an extension for dates starting
03/10/2024 to 05/31/2024. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 12/14/2023: FY24, Qtr 2, Item# 132
The scope of work provides for assessment assistance and temporary repairs to the roofing system on Resident
Unit C-2, CDB Building Number C0839, at Sheridan Correctional Center as a result of a fire.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and
any design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT
PROCEDURES, will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule
of Values should equal the contract award amount. Payment amounts will be approved based on proof of work
actually performed and materials actually used. Construction services provided under this procurement should
not exceed $100,000.00, which is a place-holder prior entering into a Construction Contract, without prior
authorization from the Capital Development Board in consultation with the Chief Procurement Office. Final
Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor
shall perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of
work with its own staff. Work with own staff includes direct labor and supervision, as well as material
purchases where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 12/14/2023 through 03/10/2024 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Sterling Commercial Roofing Notary Date: 12/14/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $2,925.05 $2,925.05 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
58 Northeastern Illinois University File Date: 4/8/2024
Final Cost Statement
Latest Filing – 04/08/2024: FY24, Qtr 4, Item # 58
The Actual Total Cost of FY24, Qtr 4, Item# 58 is $156,800.00
Third Filing - 11/27/2023: FY24, Qtr 2, Item # 133
An Emergency Purchase Extension was received on November 27, 2023 requesting an extension for dates
starting 12/1/2023 to 03/29/2024. The extension expenditure is not assessed and will be charged for time only.
Reported in the same filing quarter.
Second Filing - 09/22/2023: FY24, Qtr 2, Item # 117
An Emergency Purchase Extension was received on 09/22/2023 requesting an extension for dates starting
11/14/2023 to 11/30/2023. The extension expenditure is not assessed and will be charged for time only.
**Using State Appropriated Funds and Funds will be reimbursed to the University by insurance carrier..
Original Filing – 08/02/2023: FY24, Qtr 1, Item# 34
**Using State Appropriated Funds and Funds will be reimbursed to the University by insurance carrier..
Quotes were obtained from 3 vendors. Demco offers the best value and recently installed a dust collector on our
campus on another project.
Quotes:
Demco $156,800.00
Hill $164,520.00
Air Design Systems $179,000.00
This emergency purchase is necessary following a fire that occurred in the Fine Arts Woodshop, Room FA-219
on 2/20/23. Vendor shall provide labor, equipment, tools, and materials for the demolition and removal of the
old dust collector system, and will install a new replacement dust collector system. Vendor shall also furnish
domestic water piping and insulation.
This Emergency Purchase has an expected start date of 8/15/2023 through 11/13/2023 with an Original
Estimated Cost of $156,800.00, using State Appropriated Funds and Funds will be reimbursed to the University
by insurance carrier..
Signed By: Victoria Santiago, Director Procurement Services
Vendor: Demco Notary Date: 8/2/2023
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $156,800.00 $156,800.00 $156,800.00 24 4
Federal $0.00 $0.00
59 Central Management Services, Department of File Date: 4/8/2024
Final Cost Statement
Latest Filing – 04/08/2024: FY24, Qtr 4, Item # 59
The Actual Total Cost of FY24, Qtr 4, Item# 59 is $15,625.94.
Original Filing – 5/31/2023: FY23, Qtr 4, Item# 48
The vendor was chosen due to familiarity with the fire suppression system at the location. The vendor
performed fire pump system repair under P-48920 dated 3-23-2023, the fire sprinkler repair under P-33681
dated 2-04-2022, and another fire sprinkler repair under P-51802 dated 4-11-2023. We contacted the JPMC
Plumbing Vendors on contract; however, none of them wanted to touch the repair on the ancient system as they
felt they may cause further damage.
Estimated cost equipment and labor to repair the leak in the sprinkler line in the Old Lottery Space on the
concourse in the JRTC building.
Statewide, there are 56 BEP vendors under NIGP Code 914-68. However, due to the severity of the need for the
repair and the age of the system, while the chosen vendor is not a BEP vendor, due to their experience in the
repair of the JRTC Fire Sprinkler system, we feel they are the best vendor for this job.
This Emergency Purchase has an expected start date of 05/31/2023 through 08/28/2023 with an Original
Estimated Cost of $25,000.00.
Signed By: Martha Blackwell, Manager
Vendor: Johnson Control Fire Protection LP Notary Date: 5/31/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $25,000.00 $15,625.94 $15,625.94 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
60 University of Illinois Urbana-Champaign File Date: 4/22/2024
Final Cost Statement
Latest Filing – 04/22/2024: FY24, Qtr 4, Item # 60
The Actual Total Cost of FY24, Qtr 4, Item# 60 is $196,729.26
Original Filing – 8/3/2023: FY24, Qtr 1, Item# 35
The University initially published sole source 1RMJ23R170565403 on July 25, 2023 to purchase and install three
energy recovery wheels in HVAC system of Roger Adams Lab. Due to the size of the HVAC system, the
energy recovery wheels for this lab are 13 feet in diameter. Thermotech wheels are patented and offer the most
structurally sound construction for this application. Thermotech offers a 10 year warranty. While the university
was aware of the need for replacement, it was not anticipated there would be a complete equipment failure that
requires an immediate fix. Continued degradation of these wheels began enabling the carryover of harmful
chemical exhaust into the supply air. While this system is down, facility access will be limited which delays
sensitive ongoing research.
Additionally, these energy recovery wheels are estimated to save about $200,000 annually for this facility.
The installation time for this project was quoted to take 10-14 days. Each day this system isn't operational is
costing this facility additional energy costs. Extended down time may also negatively impact the Energy Services
contract we have for that building which could result in a substantial penalty.
Three Energy Recovery Wheels to be provided from the factory with factory crews to install them. 13 feet in
diameter energy recovery wheels installed in Special Air Handling units for Roger Adams Lab building. The Air
Handling Units provide heating-cooling-ventilation-exhaust and special supply air for fume hoods.
This Emergency Purchase has an expected start date of 08/03/2023 through 08/13/2023 with an Original
Estimated Cost of $196,729.26.
Signed By: Aaron Finder, Asst. Dir. Purchasing
Vendor: Thermotech Enterprises Notary Date: 8/3/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $196,729.26 $196,729.26 $196,729.26 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
61 Capital Development Board File Date: 4/22/2024
Final Cost Statement
Latest Filing –04/22/2024: FY24, Qtr 4, Item # 61
The Actual Total Cost of FY24, Qtr 4, Item# 61 is $83,291.38.
Second Filing – 01/17/2024: FY24, Qtr 3, Item # 91
An Emergency Purchase Extension was received on January 17, 2024 requesting an extension for dates starting
1/23/2024 to 5/31/2024. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 10/26/2023: FY24, Qtr 2, Item# 107
The scope of work provides for the removal and replacement of approximately 1,700 square feet of flat roof
area down to the existing deck and replace the roof area with new insulation, membrane, flashing, downspouts,
gutters, metal edging, and any other required components as directed and/or specified by the A/E of record.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any
design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,
will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should
equal the contract award amount. Payment amounts will be approved based on proof of work actually
performed and materials actually used. Construction services provided under this
procurement should not exceed $150,000.00, which is a place-holder prior entering into a Construction
Contract, without prior authorization from the Capital Development Board in consultation with the Chief
Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 10/26/2023 through 01/23/2024 with an Original
Estimated Cost of $150,000.00.
Signed By: Chris Miles, Exec II
Vendor: A-1 Roofing Notary Date: 10/26/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $150,000.00 $83,291.38 $83,291.38 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
62 Central Management Services, Department of File Date: 4/24/2024
Final Cost Statement
Latest Filing – 04/24/2024: FY24, Qtr 4, Item # 62
The Actual Total Cost of FY24, Qtr 4, Item# 62 is $126,566.00. was reported in the same filing quarter.
Second Filing – 2/7/2023: FY24, Qtr 4, Item # 228
An Emergency Purchase Extension was received on April 13, 2024 requesting an extension for dates starting
02/15/2023 to 05/31/2023. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 11/17/2022: FY23, Qtr 3, Item# 29
In order to meet statutory requirements, it has been determined that replacement of the entire system is in the
best interest of the State. Based on the lack of success in replacing the satellite controller, IOCI contacted the
vendor who installed the current satellite transmission equipment in the early 1990s to request a quote. The
vendor was able to access their records and has a good understanding of the location of the equipment and what
is needed to meet the State's needs and the vendor was willing to provide a quote for the new equipment.
The BEP goals calculated at 0% as there are no BEP vendors certified under NIGP Codes:
726-54
Ground Stations, Satellite: Transmit/Receive and Receive Only (Including Antennas)
840-20 Broadcast Equipment, Television
840-45 Satellite Receiver Dish (Video)
Due to the recently recognized requirement of a crane being needed to remove the original satellite as well as
installing the new satellite once the construction has been completed and the previous Emergency contract
extension was not executed, we are doing a new Emergency which includes the estimated cost of the crane. It
is estimated as we are unsure how many days it will actually be needed. The cost of the satellite itself will be
paid under the old Emergency P-41130 and cost of the removal, installation and crane will be covered under this
new Emergency.
Civil Engineering:
1. Vendor shall provide all necessary drawings to provide for modification of roof load frame to support the
new CPI Satcom 4.8 meter antenna.
2. The load frame shall support the weight of the antenna assembly and
all motors and control equipment for motorized azimuth, elevation, and polarization. 3. The load frame shall be
of sufficient strength to allow the antenna to be capable of surviving 125 mph winds minimum.
4. If possible,
the load frame shall be modified in a way that does not require removal of the current antenna.
5. The load
frame shall be designed to place the antenna center position at the necessary azimuth to allow the greatest view
of North American satellites.
Construction:
1. The vendor shall be responsible for the modification of the roof load frame in accordance with the
drawings provided by the structural engineer.
2. The vendor shall be responsible for the addition, subtraction,
or substitution of steel members in accordance with the design of the structural engineer.
3. The vendor shall
perform any necessary modifications to the roof structure, if necessary, in accordance with the design of the
structural engineer.
4. The vendor shall perform any required fireproofing to interior steel members,
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
ifnecessary, in accordance with the design of the structural engineer.
5. The vendor shall paint all external
steel members in accordance with the design of the structural engineer.
6. The vendor shall be responsible for
obtaining all necessary construction permits.
Satellite Equipment:
1. 5.0-meter KU band uplink antenna w/motorized azimuth , elevation, and polarization. Minimum 3 ports (2
RX, 1 TX).
2. Mount for above antenna for roof load frame.
3. Antenna control unit (RCI4500 or
equivalent), controller to be mounted in interior equipment rack with contactor and local control assembly at the
antenna. ACU must be capable of integrating with Crystal M&C software. Serial or IP interface (IP preferred).
4. Ku-band low noise block downconverter, quantity 2.
5. Forced air (or equivalent) dish deicing system
with local and remote controls.
6. System design, checkout, performance analysis, warranty.
7. Removal of
current non-functional antenna.
8. Assembly of antenna on customer supplied roof interface. Install feed,
waveguide, and remote-control cable, maximum of 100 ft, includes IFL cable connectors and crane.
9.
Lightning grounding kit.
10. Crane will be brought in for 1-2 days to remove the original unit and then brought
in again for another 1-2 days to install the new equipment once the construction is completed.
NIGP 72654 yielded no BEP Vendors registered with the State of Illinois. Therefore, no opportunity presents
itself for BEP participation.
This Emergency Purchase has an expected start date of 11/16/2022 through 02/14/2023 with an Original
Estimated Cost of $144,766.00.
Signed By: Martha Blackwell, Manager
Vendor: Comm & Power Industries LLC/Satcom & Antenna Tech Notary Date: 11/17/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $144,766.00 $126,566.00 $126,566.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
63 Capital Development Board File Date: 4/30/2024
Final Cost Statement
Latest Filing – 04/30/2024: FY24, Qtr 4, Item # 63
The Actual Total Cost of FY24, Qtr 4, Item# 63 is $992,637.42.
Second Filing – 11/7/2023: FY24, Qtr 2, Item # 135
An Emergency Purchase Extension was received on November 7, 2023 requesting an extension for dates
starting 12/3/2023 to 02/29/2024. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 9/5/2023: FY24, Qtr 1, Item# 54
The scope of work provides for the rental of nine 24” water pumps, to include delivery, installation,
maintenance, demobilization and eventual removal of the pumps. The scope of work also includes daily start-up,
stoppage, and fueling of the pumps when needed, as well as 24/7 pump watch for the duration of the project,
and the installation of protective fencing for the pumps. The pumps are to remain in place through the
waterfowl season.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, and any
design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,
will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should
equal the contract award amount. Payment amounts will be approved based on proof of work actually
performed and materials actually used. Construction Services provided under this
procurement should not exceed $650,000.00, which is a place-holder prior to entering into a Construction
Contract, without prior authorization from the Capital Development Board in consultation with the Chief
Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 09/05/2023 through 12/03/2023 with an Original
Estimated Cost of $650,000.00.
Signed By: Chris Miles, Exec II
Vendor: Lake Contracting, Inc. Notary Date: 9/5/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $650,000.00 $992,637.42 $992,637.42 24 4
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
Federal $0.00 $0.00
64 Transportation, Department of File Date: 5/13/2024
Final Cost Statement
Latest Filing – 05/13/2024: FY24, Qtr 4, Item # 64
The Actual Total Cost of FY24, Qtr 4, Item# 64 is $3,473,828.35.
Original Filing – 2/5/2024: FY24, Qtr 3, Item# 27
Emergency milling and resurfacing of deteriorated hot-mix asphalt pavement of FAI Route 80 (I80) Eastbound
and Westbound driving and passing lanes between mile marker 105.25 to 111.75 in Grundy County.
This Emergency Purchase has an expected start date of 02/06/2024 through 05/05/2024 with an Original
Estimated Cost of $4,000,000.00.
Signed By: Junior Senat, District Operations Engineer
Vendor: Gallagher Aspalt Notary Date: 2/5/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $4,000,000.00 $3,473,828.35 $3,473,828.35 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
65 University of Illinois Urbana-Champaign File Date: 5/14/2024
Final Cost Statement
Latest Filing –05/14/2024: FY24, Qtr 4, Item # 65
The Actual Total Cost of FY24, Qtr 4, Item# 65 is $203,020.63
Original Filing – 8/10/2023: FY24, Qtr 1, Item# 40
The underground chilled water lines serving building 630 are compromised and leaking chilled water on to the
heating lines underground. This is causing a life safety issue and building 630 has no cooling. The sidewalk and
surrounding area of the leak, is causing the sidewalk temperature to be 160 degrees. The chilled water lines will
be excavated and repaired. Restoration of the area will be completed when the job is finished.
This Emergency Purchase has an expected start date of 08/09/2023 through 11/06/2023 with an Original
Estimated Cost of $203,020.63.
Signed By: Debra Matlock, Exec Dir
Vendor: Anchor Mechancial Notary Date: 8/10/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $203,020.63 $203,020.63 $203,020.63 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
66 Innovation & Technology, Department of File Date: 5/16/2024
Fifth Filing – 05/16/2024: FY24, Qtr 4, Item # 66
An Emergency Purchase Extension was received on May 16, 2024 requesting an extension for dates starting
06/01/2024 to 07/31/2024. The extension expenditure is not assessed and will be charged for time only.
Fourth Filing – 08/08/2023: FY24, Qtr 1, Item # 110
An Emergency Purchase Extension was received on August 10, 2023 requesting an extension for dates starting
08/20/2023 to 5/31/2024 at an additional estimated cost of $5,100,000.00, revising the total estimated cost to
$10,150,000.00.
Third Filing - 05/18/2023: FY23, Qtr 4 Item # 108
An Emergency Purchase Extension was received on May 18, 2023 requesting an extension for dates starting
05/21/2023 to 08/19/2023 at an additional estimated cost of $2,000,000.00, revising the total estimated cost to
$5,050,000.00.
Second Filing - 02/14/2023: FY23, Qtr 3, Item# 70
An Emergency Purchase Extension was received on February 14, 2023 requesting an extension for dates
starting 2/20/2023 to 05/20/2023 at an additional estimated cost of $2,000,000.00, revising the total estimated
cost to $3,050,000.00.
Original Filing – 11/23/2022: FY23, Qtr 2, Item# 32
The state sold the JRTC to Google, which means DoIT has to remove/relocate the state owned fiber network
from the basement of the JRTC. Complicating matters and compressing the timeline for this move, the city of
Chicago issued an unexpected temporary moratorium on cutting LaSalle and Lake Streets beginning 12/1/22.
DoIT must have the conduit along these streets relocated/replaced by the end of November, which is Phase 1 of
the JRTC fiber relocate project. Once the conduit has been moved/relocated, Phase 2 will begin to finish the
installation. Phase 2 includes: remainder of LaSalle Street fiber, hand-hole, conduit placement, the inside plant
work at City hall - splice work, conduit, fiber install, fiber termination (repeat for MABB). DoIT and Meade are
at the mercy of several local permitting entities before work can be done in downtown Chicago, this further
delayed the ability of DoIT and Meade to get the emergency relocation started earlier.
The existing contract CIC3648240 with Meade expires 11/27/22 with no renewals. DoIT submitted an
amendment on 11/4/2022 to add $850,000 of funds to finish phase 1 of the fiber move on BidBuy B-33097.
Due to receiving amendment approval with only one business day remaining before contract expiration, some
funds from the amendment have also been included in this emergency to ensure contract coverage and a
funding source to finish phase 1 of the fiber move before the moratorium begins 12/1 and allow the state to
vacate the JRTC per the sales agreement. Failure to finish phase 1 may result in significant delays and pose a
risk to the fiber network which is a critical state asset. The JRTC fiber provides one of two physical paths to
the Chicago POP which serves all Chicago and collar county government and education sites, Equinix which
processes ~50% of all traffic leaving the network, and network services for the City of Chicago and Cook
County. Loss of the JRTC fiber creates a vulnerability that will almost certainly result in a widespread outage
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
that would likely take days to restore.
In addition to the emergency fiber move detailed above, Meade also covers our owned fiber network statewide.
If we do not have a fiber maintenance vendor on contract we risk prolonged network outages every time our
fiber is damaged by having to negotiate a new emergency contract for the fiber repair each time it is damaged.
DoIT is in process of completing a request for a 12-month sole source contract to cover Meade's services
until a new RFP can be issued and awarded. DoIT anticipates sending the sole source for review and approval
within one to two weeks. The new RFP is currently being drafted and is being done on R-125058.
This Emergency Purchase has an expected start date of 11/22/2022 through 02/19/2023 with an Original
Estimated Cost of $1,050,000.00.
Signed By: Van P Austin, APO
Vendor: Meade, Inc. Notary Date: 11/23/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,050,000.00 $10,150,000.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
67 Employment Security, Department of File Date: 5/3/2024
Third Filing – 05/3/2024: FY24, Qtr 4, Item # 67
An Emergency Purchase Extension was received on May 3, 2024 requesting an extension for dates starting
07/01/2024 to 03/31/2025 at an additional estimated cost of $350,000.00, revising the total estimated cost to
$5,205,541.00.
Second Filing - 12/16/2021 FY22, Qtr 2, Item# 80
An Emergency Purchase Extension was received on December 16, 2021 requesting an extension for dates
starting 12/19/2021 to 09/18/2022 at an additional estimated cost of $4,355,541.00, revising the total estimated
cost to $4,855,541.00.
Original Filing – 09/18/2021: FY22, Qtr 1, Item# 75
IDES currently has an Emergency Contract with KeyBank National Association ("KeyBank") for benefit banking
services that will expire on December 31, 2021 ("current Emergency Contract") and it is unlikely that KeyBank
will agree to another extension. IDES cannot be without benefit banking services as these are critical to the
Agency's mission. A competitive RFP has yet to be completed, and with the current emergency contract ending
soon, IDES was left with no other option than to pursue a new emergency contract. IDES completed a goal
setting worksheet for determining if the emergency contract would require a Business Enterprise Program
(BEP) goal. After review and consultation with CMS BEP, it was determined that no goal would be required.
In an effort to have as much competition as possible, on August 17, 2021, IDES contacted five vendors
about possibly providing the benefit banking services beginning January 1, 2022. The five vendors contacted are
Conduent Bank, US Bank, Central Bank, Wells Fargo, and JP Morgan Chase Bank. IDES did not receive a
response from Wells Fargo or Central Bank. Conduent Bank responded that there would not be enough time to
implement the system, and therefore they would not be submitting a quote. US Bank and JP Morgan Chase Bank
did provide a response.
Regarding the Quote submitted by US Bank, IDES does not believe that US Bank is able to implement all the
required benefit banking services by December 31, 2021. Especially, since we are already in the window of US
Bank’s proposed timeline. Hence, there would be a high probability of a gap in benefit banking services if IDES
accepts the Quote submitted by US Bank.
Regarding the Quote submitted by JPMC, JPMC did not offer debit card services but did offer check
writing services that can be implemented by December 31, 2021. Under the current Emergency Contract,
JPMC serves as a subcontractor providing LockBox Services including, but not limited to, maintaining all
required IDES accounts, demand deposit and investment accounts, lockbox processing, archive digital images
of lockbox materials, and staff online banking related portal and reporting ("LockBox Services"). Since JPMC is
currently administering IDES' Lockbox Services, there will be no need to implement a new lockbox solution (i.e.
no gap in Lockbox Services). While IDES prefers debit card services over check writing services, IDES is
willing to accept the check writing services to avoid a gap in services.
The benefit banking services include two core components: (1) a Benefit Payment Component for the
distribution of unemployment insurance benefits to eligible claimants; and (2) a Lockbox Component for the
administration of the lockbox operations.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
Under the Benefit Payment Component, the vendor is required, in part, to provide eligible claimants with
access to their benefit payments by direct deposit or checks. In addition, the Benefit Payment Component
includes, but not limited to, Automated Clearing House (ACH) transfers from individuals’ accounts, issuance of
employer refunds via check or ACH, other funds disbursements, the acceptance of benefit reimbursement
repayments, fraud prevention and detection services, claimant customer support services, secure portal for
IDES staff, and transaction information analysis and reporting. Further, the vendor must implement the check
writing/printing services before December 31, 2021.
This Emergency Purchase has an expected start date of 09/20/2021 through 12/18/2021 with an Original
Estimated Cost of $500,000.00, using Federal Funds.
Signed By: Kristin Richards, Acting Director
Vendor: JP Morgan Chase Bank Notary Date: 9/18/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 24 4
Federal $4,855,541.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
68 Employment Security, Department of File Date: 5/3/2024
Second Filing – 05/03/2024: FY24, Qtr 4, Item # 68
An Emergency Purchase Extension was received on May 3, 2024 requesting an extension for dates starting
7/01/2024 to 03/31/2025 at an additional estimated cost of $146,400.00, revising the total estimated cost to
$216,000.00.
Original Filing –8/9/2023: FY24, Qtr 1, Item# 39
Using Federal Funding
The NoCheck Group, LLC ("NoCheck") will continue to provide an electronic Claimant Portal for
unemployment insurance claimants to select the method of receiving their benefits; i.e., direct deposit or paper
check during the period of 8/6/2023-11/2/2023. This Claimant Portal is required as a bridge between the
Department's benefit funding system (IBIS) and JP Morgan Chase ("Chase"), the Department's benefit banking
vendor under Emergency Contract #4100148165.
Signed By: Raymond Marchioro, Acting Director
Vendor: The NoCheck Group Notary Date: 8/9/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $0.00 $0.00 $0.00 24 4
Federal $69,600.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
69 Corrections, Department of File Date: 5/23/2024
Second Filing – 05/23/2024: FY24, Qtr 4, Item # 69
An Emergency Purchase Extension was received on May 23, 2024 requesting an extension for dates starting
05/25/2024 to 05/24/2025 at an additional estimated cost of $24,000,000.00, revising the total estimated cost to
$30,000,000.00.
Original Filing – 2/26/2024: FY24, Qtr 3, Item# 46
***This is a zero dollar contract, the State does not fund the expenses.
The Vendor is able to provide needed commissary items to the Illinois Department of Corrections for its
Individual in Custody and Correctional Facility Employees.
The Vendor will provide approved commissary items that will allow for the continued sales of food, clothing,
health/beauty, sundries and electronics to individuals in custody and Correctional Facility Employees.
This Emergency Purchase has an expected start date of 2/26/2024 through 05/24/2024 with an Original
Estimated Cost of $6,000,000.00.
Signed By: Jacenta Wilson, APO
Vendor: Union Supply Group Notary Date: 2/26/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $6,000,000.00 $30,000,000.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
70 Corrections, Department of File Date: 5/16/2024
Second Filing – 05/16/2024: FY24, Qtr 4, Item # 70
An Emergency Purchase Extension was received on May 16, 2024 requesting an extension for dates starting
05/25/2024 to 05/24/2025 at an additional estimated cost of $24,000,000.00, revising the total estimated cost to
$30,000,000.00.
Original Filing – 2/26/2024: FY24, Qtr 3, Item# 47
***This is a zero dollar contract, the State does not fund the expenses.
The Vendor is able to provide needed commissary items to the Illinois Department of Corrections for its
Individual in Custody and Correctional Facility Employees.
The Vendor will provide approved commissary items that will allow for the continued sales of food, clothing,
health/beauty, sundries and electronics to individuals in custody and Correctional Facility Employees.
This Emergency Purchase has an expected start date of 02/26/2024 through 05/24/2024 with an Original
Estimated Cost of $6,000,000.00.
Signed By: Jacenta Wilson, APO
Vendor: Keefe Group Notary Date: 2/26/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $6,000,000.00 $30,000,000.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
71 Corrections, Department of File Date: 5/16/2024
Second Filing – 05/16/2024: FY24, Qtr 4, Item # 71
An Emergency Purchase Extension was received on May 16, 2024 requesting an extension for dates starting
05/25/2024 to 05/24/2025 at an additional estimated cost of $24,000,000.00, revising the total estimated cost to
$30,000,000.00.
Original Filing – 2/26/2024: FY24, Qtr 3, Item# 48
This is a zero dollar contract, the State does not fund the expenses.
The Vendor is able to provide needed commissary items to the Illinois Department of Corrections for its
Individual in Custody and Correctional Facility Employees.
The Vendor will provide approved commissary items that will allow for the continued sales of food, clothing,
health/beauty, sundries and electronics to individuals in custody and Correctional Facility Employees.
This Emergency Purchase has an expected start date of 02/26/2024 through 05/24/2024 with an Original
Estimated Cost of $6,000,000.00.
Signed By: Jacenta Wilson, APO
Vendor: Performance Food Group dba Vistar Notary Date: 2/26/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $6,000,000.00 $30,000,000.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
72 Corrections, Department of File Date: 5/16/2024
Second Filing – 05/16/2024: FY24, Qtr 4, Item # 72
An Emergency Purchase Extension was received on May 16, 2024 requesting an extension for dates starting
05/25/2024 to 05/24/2025 at an additional estimated cost of $24,000,000.00, revising the total estimated cost to
$30,000,000.00.
Original Filing – 2/26/2024: FY24, Qtr 3, Item# 49
***This is a zero dollar contract, the State does not fund the expenses.
The Vendor is able to provide needed commissary items to the Illinois Department of Corrections for its
Individual in Custody and Correctional Facility Employees.
The Vendor will provide approved commissary items that will allow for the continued sales of food, clothing,
health/beauty, sundries and electronics to individuals in custody and Correctional Facility Employees.
This Emergency Purchase has an expected start date of 02/26/2024 through 05/241/2024 with an Original
Estimated Cost of $6,000,000.00.
Signed By: Jacenta Wilson, APO
Vendor: Walkenhorst's Notary Date: 2/26/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $6,000,000.00 $30,000,000.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
73 Corrections, Department of File Date: 5/16/2024
Second Filing – 05/16/2024: FY24, Qtr 4, Item # 73
An Emergency Purchase Extension was received on May 16, 2024 requesting an extension for dates starting
05/25/2024 to 105/24/2025 at an additional estimated cost of $24,000,000.00, revising the total estimated cost to
$30,000,000.00.
Original Filing – 3/15/2024: FY24, Qtr 3, Item# 61
The Vendor is able to provide needed commissary items to the Illinois Department of Corrections.
The Vendor will provide approved commissary items that will allow for the continued sales of food, clothing,
health/beauty, sundries and electronics to individuals in custody.
The amount of this expenditure is 6,000,000. This is a zero dollar contract, the State does not fund the
expenses.
This Emergency Purchase has an expected start date of 03/15/2024 through 05/24/2024 with an Original
Estimated Cost of $6,000,000.00. That is not a State or Federal funded expense.
Signed By: Jacenta Wilson, APO
Vendor: E-Ford Commissary Inc Notary Date: 3/15/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $6,000,000.00 $30,000,000.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
74 Capital Development Board File Date: 5/21/2024
Third Filing - 05/21/2024: FY24, Qtr 4, Item # 74
An Emergency Purchase Extension was received on May 21, 2024, revising the original estimated cost to
$172,500.00; and, requesting an extension for dates starting 06/06/2024 to 12/06/2024.
Second Filing – 02/22/2024: FY24, Qtr 3, Item # 122
An Emergency Purchase Extension was received on February 22, 2024 requesting an extension for dates
starting 12/31/2023 to 02/29/2024. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 08/31/2021 FY22, Qtr 1, Item #41:
The Department of Human Services ("DHS") notified the Capital Development Board ("CDB") that on August 2,
2021 the Alton Mental Health Hospital had a power outage. During this outage the Locust Cottage (BD013),
which is a patient living unit, did not have power because the emergency generator failed. A temporary rental
emergency generator was located and brought to Locust and installed. Alton staff had an electrical contractor
look at the older generator and it was found to have major engine problems and was releasing oil and water into
the generator motor. This generator was installed in 1992. DHS requests that CDB declare an emergency to
replace the emergency generator at Locust Cottage as soon as possible to avoid further power outages without a
permanent functioning emergency generator. The Alton Hospital will be responsible for the $3,750 monthly
rental until the generator is replaced.
The scope of work provides for design services to replace the existing failed emergency generator with a code
compliant emergency generator at Alton Mental Health Hospital's Locust Cottage, including all ancillary
components.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and
the March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under
this procurement should not exceed $100,000.00, which is a place-holder prior to the negotiation of a
Professional Services Agreement, without prior authorization from the Capital Development Board in
consultation with the Chief Procurement Office. Final Actual Costs will be reported upon project completion
and project close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to
be used whose contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and
certifications as a material term of the contract.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 08/31/2021 through 11/28/2021 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
Vendor: Ross & Baruzzini, Inc. / Introba, Inc. Notary Date: 8/31/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $172,500.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
75 Capital Development Board File Date: 5/22/2024
Third Filing - 05/22/2024: FY24, Qtr 4, Item # 75
An Emergency Purchase Extension was received on May 22, 2024, at an additional estimated cost of
$60,000.00 revising the original estimated cost to $623,178.78; and, requesting an extension for dates starting
06/06/2024 to 12/06/2024.
Second Filing – 02/22/2024: FY24, Qtr 3, Item # 123
An Emergency Purchase Extension was received on February 22, 2024 requesting an extension for dates
starting 05/02/2023 to 02/29/2024. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 2/2/2023: FY23, Qtr 3, Item# 5
The scope of work provides for replacing the existing 150kW diesel engine generator set located outside Locust
Cottage, which served all loads to Locust Cottage and Recreation Hall Buildings. This will include a new
generator pad, automatic transfer switches and life safety distribution panel at each building. Existing lighting,
access control, and fire alarm systems, as well as some new lighting will be connected to the new life safety
panelboards. The new generator will be protected by a new gated chain link 8-foot-high fence.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, design
documents provided by the A/E of record, and quote provided by Camp Electric & Engineering Services, P.C.
Services provided under this procurement should not exceed $552,000.00, prior to entering into a Construction
Contract, without prior authorization from the Capital Development Board in consultation with the Chief
Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
Additionally, Governor Pritzker has issued Executive Orders 2023-01 containing additional mitigations to address
the COVID-19 pandemic. This includes an indoor mask requirement and vaccinations for those working at
Illinois Department of Human Services (IDHS) facilities. These requirements apply to this project.
This Emergency Purchase has an expected start date of 02/02/2023 through 05/02/2023 with an Original
Estimated Cost of $552,000.00.
Signed By: Chris Miles, Exec II
Vendor: Camp Electric & Engineering Serv Notary Date: 2/2/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $552,000.00 $623,178.78 $0.00 $0.00 24 4
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
76 University of Illinois Urbana-Champaign File Date: 5/20/2024
Final Cost Statement
Latest Filing –05/20/2024: FY24, Qtr 4, Item # 76
The Actual Total Cost of FY24, Qtr 4, Item# 76 is $106,094.00
Original Filing – 7/26/2023: FY24, Qtr 1, Item# 17
Using Self-Supporting Funds.
Submitted quote requests to maintained list of fleet vehicle dealerships as is standard. Quotes were received and
Bloomington Ford-Lincoln Incorporated provided the lowest pricing.
Dodge and Ford are the only
manufacturers for this size chassis. Dodge has not had any window open for this size vehicle since 2021 and
there is no knowledge that they will open it at all or anytime soon.
The pandemic has drastically altered vehicle ordering, production and delivery. The usual method for fleet
vehicle procurement (developing specifications, evaluating quotes, placing order and accepting delivery) no
longer exists. Most manufacturers are devoting limited production capacity to the individual consumer instead of
fleet vehicle orders. P2162195 was placed in June 2021 for a similar vehicle and no orders have been accepted
in the intervening 2-years. This vehicle has not yet been produced or delivered. Fleets were notified by Ford that
the ordering window for these types of vehicles will only be open for 3 business days, July 24 - July 27. Once
notified of the open ordering window, the university solicited request for quotes from 15 dealers and received 3
competitive offers.
The University has two vehicles in critical need for replacement and are vital for or operations:
One is a 1999 garbage truck that has multiple issues with rust that are no longer repairable. The second F&S
truck is a plow truck essential for snow removal as well as construction activities. This vehicle also has severe
rust issues, including the cab floor board, which is hazardous to the operator.
This Emergency Purchase has an expected start date of 07/25/2023 through 07/26/2023 with an Original
Estimated Cost of $105,924.00, Using Self-Supporting Funds.
Signed By: Aaron Finder, Asst. Director of Purchasing
Vendor: Bloomington Ford-Lincoln Inc. Notary Date: 7/26/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $105,924.00 $106,094.00 $106,094.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
77 Capital Development Board File Date: 12/13/2023
Second Filing – 12/13/2023: FY24, Qtr 4, Item # 77
An Emergency Purchase Extension was received on December 13, 2023 requesting an extension for dates
starting 12/31/2023 to 12/31/2024 at an additional estimated cost of $150,000.00, revising the total estimated
cost to $250,000.00.
Original Filing – 09/02/2021 FY22, Qtr 1, Item #46:
The Department of Corrections notified the Capital Development Board that the transformer that supports the
Dixon Correctional Center Warehouse Building failed. This transformer supplies electrical power for office
equipment, lights, freezers, coolers, an elevator, loading dock doors and chillers. The transformer is almost 60
years old and beyond its useful life. Normal life expectancy for a transformer is 30 years. Without some
emergency support, there is a possibility of losing almost $200,000 in frozen and refrigerated
product used for making daily meals. The facility warehouse has partial power now by utilizing an emergency
generator, but the electrical needs have exceeded its capacity. A borrowed additional generator has also been
brought to the site for additional power as the freezers, which are the main concern, are not able to be hooked
up to the initial emergency generator. The Department of Corrections has requested that CDB declare an
emergency to assist with the assessment of the transformer failure, to provide recommendations and guidance
for temporary solutions, and to provide design and construction services for the replacement of the failed
transformer.
This project began through the emergency selection of an Architect/Engineer (“A/E”); this exempts the
selection from a 14-day solicitation required through Qualifications-Based Selection (“QBS”). Considering the
time frames needed for the selection, negotiation and execution of an A/E contract followed by bidding and
award procedures, an assessment of the failed transformer followed by temporary solutions and the design and
replacement of the failed transformer under the existing processes would likely not begin for
several months. For this reason, emergency purchases are necessary to assess, provide temporary solutions
such as renting a temporary generator and/or a temporary transformer, followed by replacing the failed
transformer as quickly as possible in order to protect against the threat to public health and safety, to protect
against further loss or damage and to prevent or minimize serious disruption in critical State services. Block
Electric Co., Inc., located in Niles, IL, was selected because they are relatively in close proximity to the site,
they have the expertise and experience to complete the work, and they can respond immediately to this request
for emergency services.
The scope of work provides for supplying and installing a minimum 750 kVA, 208/120V, 3 phase rental
generator to supply power to the building until a rental transformer can be installed. The scope also provides for
supplying and installing a 750kVA, 2400V PRI, 208/120V SEC, 3 phase rental transformer until a permanent
transformer is installed in a future project. All related cabling, conduits, and generator fuel are to be included.
Incorporated documents include the March 2009 Standard Documents for construction & Supplement. Services
provided under this procurement should not exceed $100,000.00, which is a place-holder prior to entering into
a Construction Contract, without prior authorization from the Capital Development Board in consultation with
the Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-
out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction, the General Contractor shall perform no less than 20% of work with its own staff. Each other
trade shall perform no less than 40% of work with its own staff. Work with own staff includes direct labor and
supervision, as well as material purchases where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 09/01/2021 through 11/29/2021 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Block Electric Co. Notary Date: 9/2/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $250,000.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
78 Natural Resources, Department of File Date: 5/21/2024
Second Filing – 05/21/2024: FY24, Qtr 4, Item # 78
An Emergency Purchase Extension was received on May 21, 2024 requesting an extension for dates starting
05/30/2024 to 08/28/2024 at an additional estimated cost of $53,000.00, revising the total estimated cost to
$153,000.00.
Original Filing – 3/11/2024: FY24, Qtr 3, Item# 59
Due to unusually cold weather,sprinkler pipes at the Department of Natural Resources’World Recreational &
Shooting Complex (WRSC), froze and burst causing extensive damage to the sprinkler system.The extent of the
damage is unknown the system control panel simultaneously failed.Without a replacement control panel,the
extent of the frozen pipe damage can not be determined (as the water valve to the fire control system has been
turned off and the system can not be pressurized to help with an investigation).WRSC have already procured the
replacement control panel (not part of this emergency purchase) but there are industry standard long lead times
on control panels (this is universal for all manufacturers due to COVID-19-related delays,demand,and backlog
of orders).
This procurement meets all four (4) criteria regarding emergency procurements.The failed sprinkler system is a
threat to public health and safety;without a properly functioning sprinkler system,the Public utilizing the popular
site are at risk.Furthermore,significant amounts of firearm ammunition is stored at the site,there is a popular
restaurant on-site,and the site is host to several internationalscale shooting events (and is utilized for smaller
events throughout the year).Immediate expenditure is required to ensure that the
Public is not at risk (Illinois Procurement Code - 30 ILCS 500/20-30 Criteria A). While a fire would cause
catastrophic damage and loss to the State,the WRSC could also be closed due to lack of Occupancy by the Fire
Marshall (without a functional fire suppression system,the site could be closed). Closure of the WRSC would
affect multiple Concession Agreements and the Concessionaires,if unable to operate,
may withdraw from the Agreements. Immediate expenditure is necessary for repairs to the State property in
order to protect against further loss or damage both from loss of or damage to State properties but also risk
collection of substantial State revenues associated from breached Agreements (Illinois Procurement Code - 30
ILCS 500/20-30 Criteria B &C).Lastly,critical state records are stored at the
site;immediate expenditure is required to ensure integrity of State records (Illinois Procurement Code- 30 ILCS
500/20-30 Criteria D).
The site currently does not have an active fire suppression system due to the failed sprinkler pipes.Once the
control panel is installed, the Agency will proceed with Kane Fire Protection (Kane) to pressure test the
system,identify failed pipes, repair or replacethe failed pipes,and ensure that pipes are insulated (or otherwise
protected) from future freeze events.Kane has experience with the WRSC, additional experience at other State
properties in DNR Region #5,is located in close proximity to the project site,and can most swiftly mobilize to
resolve the Emergency Criteria.Kane is registered in Bid Buy.
The Agency will be requiring the following tasks associated with this emergency procurement:
- Investigation of failed sprinkler pipes (including pressure testing and physical inspection)
- Repairs & Replacement of failed sprinkler pipes at Ammunition Building,Vendor Mall, Vendor Barns,and Main
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
Event Building.
- Installation of protection in breezeways and locations where failed pipes are repaired / replaced to prevent
future failures due to freezing weather.
There are two Contractor/Vendor commodity areas of expertise for this project-the first for the fire suppression
system control panel that has failed (34-016) and the second for the fire sprinkler systems that have failed (93-
633). A search of the Illinois Procurement Gateway for BEP firms by these NIGP Code show that no BEP firms
were within 100 miles of subject site (near Sparta,IL);the closest BEP
firm for the two NIGP codes was Commercial Electric,inc.out of MattoonIL (153 miles from the World
Shooting & Recreation Complex). Given the Emergency Criteria and risks associated with long response
times,the Agency selected Kane Fire Protection (V00003599) out of Alton,IL;while this firm does not meet BEP
requirements,proximity to the project site,familiarity with the World Shooting & Recreation Complex, and
experience with other State systems in the area,were deemed to be critical factors in cotractor selection.
This Emergency Purchase has an expected start date of 03/5/2024 through 05/30/2024 with an Original
Estimated Cost of $100,000.00.
Signed By: Dale Brockamp, Field Operations
Vendor: Kane Fire Protection Notary Date: 3/11/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $153,000.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
79 Capital Development Board File Date: 12/8/2023
Third Filing – 12/08/2023: FY24, Qtr 4, Item # 79
An Emergency Purchase Extension was received on December 8, 2023 requesting an extension for dates
starting 12/1/23 to 06/30/2024. The extension expenditure is not assessed and will be charged for time only.
Second Filing - 03/07/2023:FY23, Qtr 3, Item# 44
An Emergency Purchase Extension was received on March 7, 2023 in the same filing quarter, requesting an
extension for dates starting 03/19/2023 to 07/30/2023. The extension expenditure is not assessed and will be
charged for time only.
Original Filing – 12/20/2022: FY23, Qtr 3, Item# 207
The scope of work provides for expedited construction services to replace 3 boiler feedwater pumps, including
ancillary electrical,piping and asbestos abatement work, at Dixon Correctional Center. Work shall also include a
3 month rental of a stand-by pump, should complete failure of the existing pumps occur.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and
design documents provided by the A/E of record. Services provided under this procurement should not exceed
$360,000.00, which is a place-holder prior to entering into a Construction Contract, without prior authorization
from the Capital Development Board in consultation with the Chief Procurement Office. Final Actual Costs will
be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction, the General Contractor shall perform no less than 20% of work with its
own staff. Each other trade shall perform no less than 40% of work with its own staff. Work with own staff
includes direct labor and supervision, as well as material purchases where the material is installed by the
contractor.
Additionally, Governor Pritzker has issued Executive Order 2022-23 containing additional mitigations to address
the COVID-19 pandemic. This includes an indoor mask requirement and vaccinations for those working at
Illinois Department of Corrections (IDOC) facilities. These requirements apply to this project.
This Emergency Purchase has an expected start date of 12/20/2022 through 03/19/2023 with an Original
Estimated Cost of $360,000.00.
Signed By: Chris Miles, Exec II
Vendor: Commercial Mechanical Inc Notary Date: 12/20/2022
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $360,000.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
80 Central Management Services, Department of File Date: 6/3/2024
Second Filing – 06/03/2024: FY24, Qtr 4, Item # 80
An Emergency Purchase Extension was received on June 3, 2024 requesting an extension for dates starting
6/28/2024 to 09/25/2024. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 3/28/2024: FY24, Qtr 4, Item# 208
This Emergency JPMC will allow for the continuation of critical services for the State through a simplified
purchasing process for the State Agencies, local governmental units, and qualified not-for-profit agencies
because terms, conditions and pricing will be established prior to the time of orders for release off masters. This
process will save considerable time and resources for the end users because they
will not have to conduct their own solicitations, evaluate bids and establish individual contracts. This Emergency
Joint purchasing agreement will permit the State of Illinois, local governmental units, and qualified not-for-profit
agencies to leverage their market power with the expected outcome of lower pricing.
CMS intends to establish an Emergency Joint Purchase Master Contract (JPMC) for Fingerprinting & Photo ID
Services which includes photo identification, live scan and ink finger printing services which is available to State
Agencies, local governmental units, and qualified not-for-profit agencies.
CMS performed market research, demand and spend analysis for applicable cost based on the the current
industry and national market for applicable and similar services being procured. Spend analysis was processed
from Bidbuy on the prior contract, which expired 3/25/2024, with additional direct outreach to government units
using the prior JPMC for services to request both 90 and 180 days service estimates.
This Emergency Purchase has an expected start date of 03/28/2024 through 06/24/2024 with an Original
Estimated Cost of $560,000.00.
Signed By: Mary Beth Poani, GSSS Manager
Vendor: Accurate Biometrics Notary Date: 3/28/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $560,000.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
81 Capital Development Board File Date: 6/4/2024
Second Filing – 06/04/2024: FY24, Qtr 4, Item # 81
An Emergency Purchase Extension was received on June 4, 2024 requesting an extension for dates starting
08/12/2024 to 12/31/2024. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 5/15/2024: FY24, Qtr 4, Item# 260
The scope of work provides for the replacement of the crane which includes selective demolition, steel framing,
concrete work, and electrical work.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, design
documents provided by the Architect/Engineer of record, and quote received by CAD Construction, Inc.
Section 01 29 00 PAYMENT PROCEDURES, will be strictly followed and adhered to. The sum of all items
listed in the Contractor Schedule of Values should equal the contract award amount. Payment amounts will be
approved based on proof of work actually performed and materials actually used. Construction Services
provided under this procurement should not exceed $287,680.00, which is a place-holder prior to entering into a
Construction Contract, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 05/15/2024 through 08/12/2024 with an Original
Estimated Cost of $287,680.00.
Signed By: Chris Miles, Exec II
Vendor: CAD Construction Inc. Notary Date: 5/15/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $287,680.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
82 Transportation, Department of File Date: 5/15/2024
Second Filing – 05/15/2024: FY24, Qtr 4, Item # 82
An Emergency Purchase Extension was received on May 15, 2024 requesting an extension for dates starting
07/09/2024 to 10/31/2024. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 04/19/2024: FY24, Qtr 4, Item# 205
Replacing the control panel and associated wiring for the septic grinder and pump. The vendor has indicated that
once the nececssary
parts are procured, the assembly, programming, and installation of the septic system
electrical panel may take 90-120 days to complete.
The district is able to send someone out to the reset the
breaker that trips several times a week but the situation is untenable. The
vendor has some suggestions of
modification that prevent the circuit from overloading as often until the replacement parts arrive but
cannot
begin any work until the contract is in place.
This Emergency Purchase has an expected start date of 04/10/2024 through 07/08/2024 with an Original
Estimated Cost of $121,700.00.
Signed By: Omolara Erewele, APO
Vendor: Outsen Elec Notary Date: 4/9/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $121,700.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
83 Capital Development Board File Date: 6/2/2024
Final Cost Statement
Latest Filing – 06/03/2024: FY24, Qtr 4, Item # 83
The Actual Total Cost of FY24, Qtr 4, Item# 83 is $24,458.30
Third Filing - 03/18/2024: FY24, Qtr 3, Item # 135
An Emergency Purchase Extension was received on March 18, 2024 requesting an extension for dates starting
4/01/2024 to 05/31/2024. The extension expenditure is not assessed and will be charged for time only.
Reported in the same filing quarter.
Second Filing - 12/13/2023: FY24, Qtr 3, Item # 135
An Emergency Purchase Extension was received on December 13, 2023 requesting an extension for dates
starting 12/23/2023 to 04/01/2024. The extension expenditure is not assessed and will be charged for time only.
Reported in the same filing quarter.
Original Filing – 9/25/2023: FY24, Qtr 1, Item# 57
The scope of work provides for assessment assistance and repairs to the tile roof leaks, gutters, downspouts
and an investigation of the roof deck and or truss system for possible structural failures including repairs. All
work should be coordinated with Historic Preservation.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any
design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,
will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should
equal the contract award amount. Payment amounts will be approved based on proof of work actually
performed and materials actually used. Construction services provided under thisprocurement should not exceed
$100,000.00, which is a place-holder prior entering into a Construction Contract, without prior authorization
from the Capital Development Board in consultation with the Chief Procurement Office. Final Actual Costs will
be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 09/25/2023 through 12/23/2023 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
Vendor: Kreiling Roofing Co. Notary Date: 9/25/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $24,458.30 $24,458.30 24 4
Federal $0.00 $0.00
84 Central Management Services, Department of File Date: 5/14/2024
Final Cost Statement
Latest Filing – 05/14/2024: FY24, Qtr 4, Item # 84
The Actual Total Cost of FY24, Qtr 4, Item# 84 is $68,286.62.
Original Filing – 7/31/2023: FY24, Qtr 1, Item# 32
The vendor was chosen due to familiarity and proximity to the location. The vendor was the contract holder
under P-16276, Chiller HVAC Svcs MABB, Chicago Med Center until the contract expired on 2-28-2023. The
vendor is located within 5 miles on the facility where emergency repair is required. The two vendors under
JPMC contracts are not equipped to handle the chillers at this facility.
Estimated cost equipment and labor to repair the the chillers at IDPH Office Lab Building located at 2121 W.
Taylor St and the IL Center for Rehab & Ed located at 1950 W. Roosevelt, both at the CMC.
This Emergency Purchase has an expected start date of 07/27/2023 through 10/25/2023 with an Original
Estimated Cost of $50,000.00.
Signed By: Martha Blackwell, Manager
Vendor: The Stone Group Notary Date: 7/31/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $68,286.62 $68,286.62 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
85 Governors State University File Date: 5/29/2024
Final Cost Statement
Latest Filing – 05/29/2024: FY24, Qtr 4, Item # 85
The Actual Total Cost of FY24, Qtr 4, Item# 85 is $130,000.00
Original Filing – 1/5/2024: FY24, Qtr 3, Item# 6
This vendor is able to obtain the replacement part and complete the installation timely.
This emergency purchase is for boiler replacement.This incudes demolition and removal of existing boiler.It also
includes furnishing and installation of (2) replacement condensing boilers to match existing specifications. We
have thirteen (13) boilers for the Campus,.
Two (2) of these are condensing boilers,both are leaking sectionals.These must be replaced.
This Emergency Purchase has an expected start date of 02/29/2024 through 05/28/2024 with an Original
Estimated Cost of $130,000.00.
Signed By: Lannie Brown-Simon, Interim Asst. VP Procurement
Vendor: McCauley Mechanical Construction Notary Date: 1/5/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $130,000.00 $130,000.00 $130,000.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
86 Corrections, Department of File Date: 4/30/2024
Final Cost Statement
Latest Filing – 04/30/2024: FY24, Qtr 4, Item # 86
The Actual Total Cost of FY24, Qtr 4, Item# 86 is $821,254.34
Original Filing – 3/3/2023: FY23, Qtr 3, Item# 26
Vendor has previously provided correctional facilities with temporary boiler units and had availability to
immediately respond with the necessary equipment to quickly provide a temporary unit until boiler repairs or
replacement can be completed.
Vendor shall provide a 350HP boiler to Lawrence Correctional Center to provide heat in housing unit where
current boiler is inoperable and will be repaired or replaced. Temporary boiler will provide heat in housing units
for individuals in custody and staff which is required due to outside temperatures.
Need for heating is immediate in the housing unit at Lawrence Correctional Center. BEP participation was not
feasible due to the lack of heat in the housing unit. BEP will be used if needed to procure additional services.
This Emergency Purchase has an expected start date of 02/27/2023 through 05/27/2023 with an Original
Estimated Cost of $187,232.52.
Signed By: Sandy Robinson, II, Purchasing Manager
Vendor: Aggreko, LLC Notary Date: 3/3/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $187,232.52 $821,254.34 $821,254.34 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
87 Capital Development Board File Date: 6/2/2024
Final Cost Statement
Latest Filing –06/02/2024: FY24, Qtr 4, Item # 87
The Actual Total Cost of FY24, Qtr 4, Item# 87 is $34,490.00.
Third Filing - 03/18/2024: FY24, Qtr 3, Item # 139
An Emergency Purchase Extension was received on March 18,2024 requesting an extension for dates starting
04/01/2024 to 05/31/2024. The extension expenditure is not assessed and will be charged for time only.
Reported in the same filing quarter.
Second Filing - 12/13/2023: FY24, Qtr 3, Item # 156
An Emergency Purchase Extension was received on March 13, 2024 requesting an extension for dates starting
12/23/2023 to 04/04/2023. The extension expenditure is not assessed and will be charged for time only.
Reported in the same filing quarter.
Original Filing – 9/25/2023: FY24, Qtr 1, Item# 58
The scope of work provides for assessments and repairs of the tile roof leaks, gutters, downspouts and an
investigation of the roof deck and or truss system for possible structural failures including repairs. All work
should be coordinated with Historic Preservation.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this
procurement should not exceed $100,000.00, which is a place-holder prior to the negotiation of a Professional
Services Agreement, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 09/25/2023 through 12/23/2023 with an Original
Estimated Cost of $100,000.00.
Signed By: Chris Miles, Exec II
Vendor: Bauer Latoza Studio Ltd Notary Date: 9/25/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $100,000.00 $34,490.00 $34,490.00 24 4
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
88 Capital Development Board File Date: 6/2/2024
Final Cost Statement
Latest Filing – 06/02/2024: FY24, Qtr 4, Item # 88
The Actual Total Cost of FY24, Qtr 4, Item# 88 is $199,761.86.
Second Filing –03/18/2024: FY24, Qtr 3, Item # 67
An Emergency Purchase Extension was received on March 18, 2024 requesting an extension for dates starting
03/25/2024 to 05/31/2024 at an additional estimated cost of $35,000.00, revising the total estimated cost to
$200,869.00. in the same filing quarter.
Original Filing – 12/27/2023: FY24, Qtr 3, Item# 8
The scope of work provides for the removal of an existing suspended gypsum board ceiling system, salvaging,
and storing all existing items and devices attached to the ceiling and reinstalling them in a new gypsum board
suspended ceiling system. Additionally,the existing plaster ceiling contains lead paint and must be remediated,
and the plaster ceiling must be re-anchored to existing wood joists above.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, design
documents provided by the Architect/Engineer of record,and quote received by Laverdiere Construction,Inc.
Section 01 29 00 PAYMENT PROCEDURES,will be strictly followed and adhered to. The sum of all items
listed in the Contractor Schedule of Values should equal the contract award amount. Payment amounts will be
approved based on proof of work actually performed and materials actually used. Construction Services
provided under this procurement should not exceed $165,869.00, which is a place-holder prior to entering into a
Construction Contract, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 12/27/2023 through 03/25/2024 with an Original
Estimated Cost of $165,869.00.
Signed By: Chris Miles, Exec II
Vendor: Laverdiere Construction Notary Date: 12/27/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
State Cost: $165,869.00 $200,869.00 $199,767.86 $199,767.86 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
89 Capital Development Board File Date: 6/2/2024
Final Cost Statement
Latest Filing – 06/02/2024: FY24, Qtr 4, Item #89
The Actual Total Cost of FY24, Qtr 4, Item# 89 is $16,900.00.
Second Filing -04/26/2023: FY23, Qtr 4, Item # 278
An Emergency Purchase Extension was received on April 26, 2023 requesting an extension for dates starting
5/31/2023 to 12/31/2023. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 2/9/2023: FY23, Qtr 3, Item# 23
The scope of work provides for expedited design services to assess the IDPH Oakland Street Laboratory Roof
to include recommendations, short term repair options if feasible, as well as cost estimates and material lead
time. The scope of work may also include design services for short term roofing repair work and/or roofing
replacement work, subject to CDB approval in consultation with the CPO office.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this
procurement should not exceed $50,000.00, which is a place-holder prior to the negotiation of a Professional
Services Agreement, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall
perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work
with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases
where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 02/09/2023 through 05/09/2023 with an Original
Estimated Cost of $50,000.00.
Signed By: Chris Miles, Exec II
Vendor: Architechniques, Ltd Notary Date: 2/9/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $50,000.00 $16,900.00 $16,900.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
90 Innovation & Technology, Department of File Date: 6/10/2024
Third Filing – 06/10/2024: FY24, Qtr 4, Item # 90
An Emergency Purchase Extension was received on June 10, 2024 requesting an extension for dates starting
06/12/2024 to 12/11/2024, revising the total estimated cost to $57,000,000.00.
Second Filing - 03/03/2023: FY23, Qtr3, Item #263
An Emergency Purchase Extension was received on March 3, 2023 requesting an extension for dates starting
12/10/2022 to 03/09/2023 at an additional estimated cost of $33,000,000.00, revising the total estimated cost to
$36,000,000.00.
Original Filing – 11/30/2022: FY23, Qtr 2, Item# 35
The Department currently has a Sole Source contract with AT&T Corp until 12/09/22. AT&T has developed a
significant infrastructure of services provided to the state and other agencies. The Department currently has
these services with AT&T at a reduced cost. At this time, AT&T is the only known vendor that can provide
this wide array of services statewide without significant down time. Due to significant delays processing a
new SEFS procurement to replace the expiring contract, the Department is forced to pivot and request an
emergency to ensure uninterrupted services continue for thousands of state employees, offices, and schools
around the state. This contract provides roughly 90% of the state network connectivity and is vital to daily
operations for hundreds of agencies and schools. The Department currently has a RFP on the street for a new
10 year contract for these services which closes 12/15. We will not be able to award this contract in time, nor
is there sufficient time for any potential transition to a new provider. This emergency contract will be a JPMC
available for use by all state agencies, other governmental entities, and not-for-profits.
The Department requires services which fulfill the State’s private telecommunications network voice and data
services required to perform our critical mission. The scope of services covered is wide-ranging services
(Transport services, Private Fiber, Internet Egress, Local Voice, Long Distance, Conferencing and Other
Services) which will enable governmental units and qualified not-for-profit agencies to purchase
telecommunications services, some directly from the resulting contract and some through the DoIT, as to be
specified in the resulting contract.
This Emergency Purchase has an expected start date of 12/10/2022 through 03/09/2023 with an Original
Estimated Cost of $3,000,000.00.
Signed By: Van P Austin, APO
Vendor: AT&T Corp Notary Date: 11/30/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $3,000,000.00 $57,000,000.00 $0.00 $0.00 24 4
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
91 Healthcare and Family Services File Date: 6/7/2024
Second Filing – 06/07/2024: FY24, Qtr 4, Item # 91
An Emergency Purchase Extension was received on June 7, 2024 requesting an extension for dates starting
06/14/2024 to 12/14/2024 at an additional estimated cost of $2,778,078.32, revising the total estimated cost to
$4,290,240.32.
Using both Federal & State funding
Original Filing –3/19/2024: FY24, Qtr 3, Item# 63
Using both Federal & State Funds
HFS relies on the annual revenue of $2.4 billion (approximately $200 million per month) generated by the Drug
Rebate program through collected rebates, which is crucial to funding many of the State's Medicaid programs.
The Agency requires a vendor to provide claims reimbursement to receive payment for the appropriate state and
federal rebate amounts. This process ensures that customers can access all necessary life-saving medications,
maintenance medications, over-the-counter drugs, and vaccines. To meet these requirements, HFS needs a
Pharmacy Benefit Management System (PBMS) to process and adjudicate pharmacy claims, complying with
Federal Regulations, Illinois Statutes, associated Illinois Administrative Rules, and policies set by State and
Federal Governments. Pharmacies also rely on this PBMS to submit pharmacy claims for payment. The PBMS
facilitates prior authorizations, which are essential for the health and safety of approximately 3.9 million Illinois
Medicaid customers. The PBMS enables the management of a Preferred Drug List (PDL), which would not be
enforceable without a functional PBMS to monitor and edit claims. The current system interfaces with the
provider enrollment system, eligibility systems, and the legacy MMIS system. Additionally, technical services
are necessary during the contract to allow for programmatic changes/additions which may arise during the
contract period and to ensure a smooth transition of data to a newly awarded Vendor.
The absence of a PBMS /Vendor would result in a catastrophic failure of HFS' ability to process and
adjudicate pharmacy claims. This would have dire consequences for over 3.9 million Illinois Medicaid
customers, as they would be unable to access essential medications, maintenance drugs, over-the-counter
medicines, or vaccines, putting their health, life and safety at significant risk. Furthermore, pharmacies would be
unable to submit pharmacy claims for payment. The impact on life and health, combined with the long-term
ramifications of a failed PBMS, cannot be underestimated. The State of Illinois Medicaid program primarily
serves the most vulnerable citizens of the state, and depriving them of access to healthcare could lead to severe
illnesses, injuries, and even fatalities. The absence of a functional PBMS not only endangers the Pharmacy
program and its beneficiaries but also directly impacts the funding of various other programs within HFS. The
Drug Rebate program alone generates over $2.4 billion ($200 million monthly) in revenue, which plays a crucial
role in funding the state's Medicaid programs. Additionally, there is a need for transition services to migrate
historical data from the current system to the new one and to facilitate the closure of the existing contract.
Support services with the current file formats will be essential to bridge the gap between the current contract
and the contract with the newly procured vendor.
This Emergency Purchase has an expected start date of 03/17/2024 through 06/15/2024 with an Original
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
Estimated Cost of $1,512,162.00, using both Federal & State Funds.
Signed By: Devin McQuillan, APO
Vendor: Change Healthcare Pharmacy Solutions Notary Date: 3/19/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,512,162.00 $4,290,240.32 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
92 Financial and Professional Regulation, Department of File Date: 5/24/2024
Third Filing – 05/29/2024: FY24, Qtr 4, Item # 92
An Emergency Purchase Extension was received on May 24, 2024 requesting an extension for dates starting
07/01/2024 to 06/30/2025 at an additional estimated cost of $165,000.00, revising the total estimated cost to
$800,000.00.
Second Filing – 10/16/2023: FY24, Qtr 3, Item # 126
An Emergency Purchase Extension was received on October 16, 2023 requesting an extension for dates starting
11/1/2023 to 12/31/2024 at an additional estimated cost of $560,000.00, revising the total estimated cost to
$635,000.00.
Original Filing – 7/27/2021 FY22, Qtr 1, Item #27:
Vendor shall provide licensing, maintenance, and hosting of the state's Seed to Sale (S2S) Inventory Tracking
System. The S2S system is a cloud-based vendor-hosted centralized system solution that tracks the state's
regulated cannabis products from 'seed' and a licensed cultivator to 'sale' at a licensed dispensary. The S2S
system also tracks the inventory purchases/transactions. If Medical cannabis inventory, patient and/or caregiver
status validation must provided along with the permitted amount of cannabis available for purchase. Cannabis
transportation information and shipping manifests will also be tracked and accepted. Inventory registrations,
data reporting, audit trail, and training to system users will be provided.
This Emergency Purchase has an expected start date of 08/01/2021 through 10/29/2021 with an Original
Estimated Cost of $75,000.00.
Signed By: Brandon Purcell, APO
Vendor: BiotrackTHC dba Bio-Tech Medical Software Notary Date: 7/27/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $75,000.00 $800,000.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
93 University of Illinois Urbana-Champaign File Date: 6/7/2024
Final Cost Statement
Latest Filing – 06/07/2024: FY24, Qtr 4, Item # 93
The Actual Total Cost of FY24, Qtr 4, Item# 93 is $1,052,863.08
Second Filing – 08/31/2023: FY24, Qtr 1, Item #61
An Emergency Purchase Extension was received on August 31, 2023 requesting an extension for dates starting
09/23/2023 to 03/26/2024 at an additional estimated cost of $600,000.00, revising the total estimated cost to
$1100,000.00. Reported in the same filing quarter.
Original Filing – 6/27/2023: FY24, Qtr 1, Item# 116
The University is experiencing a staffing shortage of building service workers, who provide custodial and
environmental cleaning services on campus. The university currently has an emergency extension #VLH139
with the vendor that is set to expire on 6/30/23. We are currently seeking a more permanent solutions by
pursuing a cooperative procurement. The vendors proposals are due Friday. However, that will not be sufficient
time to transition a new vendor on-board by 7/1/23. Upon the award of this cooperative procurement and
execution of a resulting contract, the University will no longer experience conditions that necessitate an
emergency purchase. This emergency purchase serves as a stopgap to ensure custodial and environmental
cleaning services on campus continue.
Apache Service and Supply Company will provide temporary EVS/hospital-grade cleaning, housekeeping, and
COVID-19 disinfection services at the UI Hospital (Building 949). Vendor will provide all labor and required
equipment to complete the work. The University continues to experience a shortage of Building Service Worker
(BSW) staff, which means that buildings have received inadequate levels of service and experience improper
levels of sanitation and cleanliness.
This Emergency Purchase has an expected start date of 07/01/2023 through 09/28/2023 with an Original
Estimated Cost of $500,000.00.
Signed By: Debra Matlock, Exec Director
Vendor: Apache Service & Supply Co Notary Date: 6/27/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $500,000.00 $1,100,000.00 $1,052,563.08 $1,052,563.08 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
94 University of Illinois Urbana-Champaign File Date: 6/7/2024
Final Cost Statement
Latest Filing – 06/07/2024: FY24, Qtr 4, Item # 94
The Actual Total Cost of FY24, Qtr 4, Item# 94 is $162,454.00.
Original Filing – 10/16/2023: FY24, Qtr 2, Item# 105
The vendor specializes in boiler and tube failures, including repairs and replacement of parts on the East and
West campus plant boilers.
Boiler number 3 in the East plant (1100 South Morgan) suffered extreme tube failures due to the age of the
boiler. This boiler is critical to ensuring we are able to supply heat to the East campus. The vendor will
remove/replace 76 floor tubes and 15 knee wall tubes. Expose tubes at headers. Remove/reinstall inner & outer
casing to expose tubes at the headers. Remove/replace refractory, insulation as needed.
This Emergency Purchase has an expected start date of 10/13/2023 through 1/10/2024 with an Original
Estimated Cost of $172,151.50.
Signed By: Debra Matlock, Executive Director
Vendor: Independent Mechancial Industries Notary Date: 10/16/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $172,151.00 $162,454.00 $162,454.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
95 Transportation, Department of File Date: 6/11/2024
Final Cost Statement
Latest Filing – 06/11/2024: FY24, Qtr 4, Item# 95
An Actual Total Cost of FY24, Qtr 4, Item # 95 is $161,416.20 was reported in the same filing quarter.
Original Filing – 5/20/2024: FY24, Qtr 4, Item# 95
Major items of work consist of the construction of Sub-Base Granular, Type A (12" and variable), Full depth
HMA (14.25"), HMA Shoulders (8"), Furnished Excavation, Seeding. Traffic control and protection and all
pavement markings will be provided by Dist 9 forces. Work will begin once allowance is provided by the
Office of Mines and Minerals after their repair work is complete.
This Emergency Purchase has an expected start date of 05/20/2024 through 08/17/2024 with an Original
Estimated Cost of $500,000.00
Signed By: Rob Graeff, Operations Engineer, Dist 9
Vendor: Samron Midwest Contracting Notary Date: 5/20/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $500,000.00 $161,416.20 $161,416.20 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
96 Central Management Services, Department of File Date: 12/11/2023
Final Cost Statement
Latest Filing – 12/11/2023: FY24, Qtr 4, Item# 96
An Actual Total Cost of FY24, Qtr 4, Item # 96 is $226,946.78 was reported in the same filing quarter.
Original Filing –09/19/2023 FY24, Qtr 4 Item# 96
CMS Department of Vehicles maintains the fleet for the State of Illinois. Currently DOV is unable to provide all
necessary vehicles to the different state agencies.
It is very costly for the state to reimburse employees for their personal vehicle usage. A large portion of
the total travel costs incurred by the Agencies is to reimburse employees for their personal vehicle usage
(currently $0.625 per mile), with the employee paying the costs for fuel and vehicle maintenance up front.
Due to the COVID-19 pandemic and other factors, including supply chain shortages, obtaining vehicles is
incredibly difficult for the State. While there are vehicles on Joint Purchase Master Contract (JPMC), the
contracted vendors are at the mercy of the auto manufacturers who are having difficulties in obtaining the parts
and other materials to build the vehicles. Prices have escalated dramatically, and manufacturers have canceled
many of the State's large orders for model years 2021 and 2022 vehicles, forcing State agencies to re-order
vehicles at the increased pricing for the new model year (2023). In addition, the time that ordering windows for
fleet vehicles are open have been decreased dramatically (some as little as two weeks for the entire 2023 model
year) so State agencies cannot place orders against the JPMCs for the model year if the ordering window has
opened and closed and must seek other means to procure the needed vehicles.
DOV and CMS BOSS has been scrambling for vehicles, including compact Sedans or SUVs, Midsize
Sedans, Passenger Minivans, and SUVs. The fleet has been diminished so much that we were forced to look
for vehicles on lots that are deliverable immediately. Section 20-30(d) of the Illinois Procurement Code and the
CPO-GS Administrative Rules [44 Ill. Adm. Code 1.2030(c)] provide that the use of the Emergency method of
source selection may be used to make a "quick purchase" in situations when "items are available on the spot
market or at discounted prices for a limited time so that good business judgment mandates a "quick purchase"
immediately to take advantage of the availability and price". The emergency spot market method of
procurement was chosen over a competitive solicitation because of the amount of time a competitive selection
could take and given the current market environment, vehicle dealerships are unlikely to hold up to 40 vehicles
on their lots without a guarantee of award.
CMS gave preference to Flex-Fuel, Hybrid (HEV), and Plug-In Hybrid (PHEV) vehicles* offered by
dealerships. In the event the Agency's needs were not met with Flex-Fuel, Hybrid (HEV), and Plug-In Hybrid
(PHEV) vehicles, CMS considered gasoline vehicles to cover the unmet needs. As such, CMS requested a
Motor Vehicle Exemption from the Chief Procurement Officer per 30 ILCS 500/25-75.
There are currently not any Business Enterprise Program Certified Vendors registered for new and unused
vehicles. Sutton Ford previously had this certification but does not at this time. CMS contacted Landmark
Ford, Inc Sutton Ford and Bob Ridings Taylorville who hold state contracts for specific types of vehicles. Bob
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
Ridings holds the contract for small and midsize SUV's which they had none available that met the contract
specifications. However, Landmark Ford Trucks INC does have three Ford trucks on the lot that meets the
State's needs.
1 Ford Truck F-250 with a service body
1 Ford Truck 250
1 Ford Truck F-450
This Emergency Purchase has an expected start date of 09/18//2024 through 12/18/2023 with an Original
Estimated Cost of $225,996.52.
Signed By: David Thomas, APO
Vendor: Landmark Ford Trucks, Inc Notary Date: 9/19/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $225,996.52 $226,946.78 $226,946.78 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
97 Transportation, Department of File Date: 5/7/2024
Second Filing – 05/07/2024: FY24, Qtr 4, Item #97
An Emergency Purchase Extension was received on May 7, 2024 requesting an extension for dates starting June
30, 2024 to 12/29/2025. The extension expenditure is not assessed and will be charged for time only.
Original Filing –4/3/2024: FY24, Qtr 4, Item# 204
Purchase of 65 Snowplow Dump Trucks for the Illinois Department of Transportation. The last new trucks
IDOT received were in October of 2021, which were from FY21 orders. From FY22 orders, 65 units (of the
original 235 units ordered) are pending delivery but have yet to be delivered. No units were able to be ordered
from the contract in FY23 or FY24 due to production and supply issues. The old contract expired on 6/2/23
and there is no contract to purchase new units. Given that approximately 34% of the fleet is replacement eligible
at this time and is expected to reach 47% within the next 2 years, it is crucial to replenish the fleet to maintain
operational efficiency and safety standards.
This Emergency Purchase has an expected start date of 04/01/2024 through 06/29/2024 with an Original
Estimated
Cost of $16,285,000.00.
Signed By: Megan Seitzinger, Bureau Chief
Vendor: Rush Truck Center, Springfield Notary Date: 4/3/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $16,285,000.00 $0.00 $0.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
98 Innovation & Technology, Department of File Date: 6/11/2024
Third Filing – 06/11/2024: FY24, Qtr 4, Item #98
An Emergency Purchase Extension was received on June 11, 2024 requesting an extension for dates starting
7/1/2024 to 09/28/2024. The extension expenditure is not assessed and will be charged for time only.
Second Filing – 03/21/2024: FY24, Qtr 4, Item # 230
An Emergency Purchase Extension was received on March 21, 2024 requesting an extension for dates starting
04/07/2024 to 06/30/2024. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 1/8/2024: FY24, Qtr 3, Item# 9
Kyndryl, Inc Hosting Services hosting IBM Z workloads on Kyndryl's secure, multi-tenant infrastructure,
maintaining the resiliency, exceptional security, and high availability you expect from your mainframe. Kyndryl
was chosen based upon the existing relationship with IBM - Kyndryl and their ability to accomplish the rehost
with minimal risk to the Illinois State Police primary business function to protect the public. Agency used
Gartner's Magic Quadrant research on as infrastructure as a serivce to determine which vendor's could
complete the entire scope of work. The Magic Quadrants are based on market segmentation, ability to execute,
completeness of services, graphic representation, and strengths and weaknesses. There were only two vendors
identified the could perform the scope with Kyndryl being ranked as the best option.
Kyndryl Hosted Mainframe Services
• Kyndryl Hosting Primary Site: Omaha, NE
• Kyndryl Hosting
Secondary Site: Chicago, IL
• Client retains application and operational support.
• Kyndryl will operate,
maintain, and support the Base Components, connected devices, IBM MLC Software and disaster recovery
services
• Migration assistance via data replication from client storage system to FNTS storage system
utilizing IBM TDMF Software. Kyndryl will continue to use virtual tape in steady state.
• A site-to-site VPN
is included for connectivity to client’s primary site/network, subject to availability of client’s internet bandwidth.
•
Solution sizing is for estimated capacities based on information provided by Customer. Further Due
Diligence will be required to “right-size”. If additional resources are required, client may contract for those
additional resources.
• request that the Disaster Recovery LPAR be activated. The LPARs on the Primary
Server will no longer be activated.
• Additional Security Requirements - An encrypted VPN (Virtual Private
Network) connection between Customer and Kyndryl (where provided by Kyndryl as Base Component) shall be
maintained by Kyndryl for system access during the host migration. All Content stored in the Mainframe
Hosting Environment shall be treated as confidential and Kyndryl will perform its Services in accordance with
CSA and this SOW in order to protect Content from unauthorized access and/or distribution.
• All Content
stored in the Mainframe Hosting Environment shall remain in the United States.
• Service level Hosting
Availability is 99.9% availability from unplanned outages.
Migration from the customer data center to the
Kyndryl Hosting Primary Site
• Migration of the Customer mainframe environment will be accomplished via
DASD data replication from Client to Kyndryl. Kyndryl will work with Customer to install temporary IBM
Global Mirror license (at no cost to the Customer) on Customer DASD to facilitate DASD Global Mirror
replication from Customer DASD to target DASD system at the hosting facility.
• Migration of the
Customer mainframe tape environment will also be accomplished via virtual tape data replication using a virtual
tape system (VTS) from Client to Kyndryl. Kyndryl will work with the Customer to replicate the backend Dell
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
Data Domain utilizing the Dell/EMC proprietary data replication tool.
• Kyndryl will assist with physical tape
to virtual tape conversion.
This Emergency Purchase has an expected start date of 01/08/2024 through 04/06/2024 with an Original
Estimated Cost of $131,334.88.
Signed By: Van P Austin, APO
Vendor: Kyndryl, Inc. Hosting Services Notary Date: 1/8/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $131,334.88 $0.00 $0.00 24 4
Federal $0.00 $0.00
Updates
To
Previously Filed
Emergency Purchases
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
99 Innovation & Technology, Department of File Date: 6/12/2024
Final Cost Statement
Latest Filing – 06/12/2024: FY24, Qtr 4, Item# 99
An Actual Total Cost of FY24, Qtr 4, Item # 99 is $1,906,000.02 was reported in the same filing quarter.
Original Filing – 3/29/2024: FY24, Qtr 4, Item# 201
This current emergency was necessitated by an upgrade to the primary production mainframe from an EC12 to
a Z16 in January 2024. Once this upgrade was completed,it was discovered that the Rocket DATA Z product
was not working with the current license keys. In order to update the license keys to a new mainframe unit,
Rocket requested an SCRT usage report. The report showed that the State was using significantly more
'Millions of Instructions Per Second' (MIPS) than were originally licensed for. The license amount established
previously was for 545 MIPS on the mainframe units, while the new mainframes now processed up to 3400
MIPS on the LPARS using Rocket DATA Z. Rocket is now requiring a true up for the overage and correct
licensing for our mainframe units. This procurement is for an increase from 545 LPAR MIPS to 3400 LPAR
MIPS.
Systems impacted by this procurement listed below:
Mobius\Direct View version that SOI is running is at end of life and could be subject to malicious attacks.
Mobius is a mainframe
reporting software, which processes thousands of reports monthly from the mainframe
and is critical to the State of Illinois for daily
processing and business needs. Mobius functionality also
requires CICS TIMON, Data Z- Data Z Web and View Direct API
Legasuite is a Web based GUI front end to
the IMS Mainframe based Key Information Delivery System (KIDS). GUI is Graphical User Interface and IMS
is a mainframe database and transaction system in which applications for mainframe are written. Lack of
maintenance would cause the interfaces to the KIDS application to become unstable and unreliable, resulting in
reduced efficiency and increased costs of using KIDS and possibly system failure. This could result in the
Agency's failure to meet program objectives, as well as federal and state mandates. KIDS is used by Child
Support Enforcement and the information it is providing directly impacts child welfare in the state of Illinois.
KIDS notifies the Division of Child Support Enforcement (DCSE) of all: Approvals, Suspensions, Resumptions,
Cancellations, Sanctions, Reinstatements, Additions, and Deletions of a dependent child to the cash or medical
assistance unit; Inter-Office transfers of cases; Changes in program eligibility; Changes in the basis of a child's
eligibility; Account information; and all known information relating to the noncustodial parent.
Bluezone- is the primary terminal access to the mainframe. It is the application used to sign on for every single
mainframe user in order
to access every single application on the mainframe.
The below products are currently licensed and used by agencies hosted and supported on the State of Illinois IT
infrastructure.
This procurement is for an increase from 545 LPAR MIPS to 3400 LPAR MIPS through the
purchase of additional Rocket licenses and maintenance compatible with the State's upgraded mainframe system
being utilized to host the various impacted programs .
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
This Emergency Purchase has an expected start date of 03/29/2024 through 06/27/2024 with an Original
Estimated Cost of $1,906,000.01.
Signed By: Chris Brinkmeyer, APO
Vendor: Alert IT Solutions Notary Date: 3/29/2024
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,906,000.01 $1,906,000.02 $1,906,000.02 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
100 Capital Development Board File Date: 6/17/2024
Final Cost Statement
Latest Filing – 06/17/2024: FY24, Qtr 4, Item # 100
The Actual Total Cost of FY24, Qtr 4, Item# 100 is $2,030,074.23
Third Filing - 03/02/2023: FY24, Qtr 1, Item # 68
An Emergency Purchase Extension was received on March 2, 2023 requesting an extension for dates starting
08/31/2023 to N/A. The extension expenditure is not assessed and will be charged for time only.
Second Filing - 03/02/2023: FY23, Otr. 3, Item # 63
An Emergency Purchase Extension was received on March 2, 2023 requesting an extension for dates starting
11/10/2021 to 03/21/2023 at an additional estimated cost of $2,002,784.23, revising the total estimated cost to
$2,502,784.23
Original Filing – 11/10/2021: FY22, Qtr 2, Item# 27
The 54 years old elevators are showing signs of excessive wear and tear. The major electrical and mechanical
components of the elevators are either technologically obsolete or commercially obsolete and have exceeded
their effective net useful life.
Recently one of the two elevators that serves this building was stuck in between floors. It took 45 minutes to
get the passenger car moving. Two individuals in wheelchairs and one individual with a walker were stuck in the
elevator with no ability to seek help.
The elevators are unreliable and create a risk of physical harm or death should an elevator experience a
catastrophic failure.
The scope of work is for construction services to assist in providing reliable code compliant elevators including
all ancillary components at Dixon Correctional Center's Healthcare Unit, to include procuring all necessary trades
to complete the work, coordination efforts with those trades, as well coordination with the prime specialty
elevator contractor, as directed and designed by the Architect/Engineer of record.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and
any drawings and specifications provided by the A/E of record. Services provided under this procurement
should not exceed $500,000.00, which is a place-holder prior to entering into a time and material Construction
Contract, without prior authorization from the Capital Development Board in consultation with the Chief
Procurement Office. Final Actual Costs will be reported upon project completion and project closeout.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract.
In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor
shall perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of
work with its own staff. Work with own staff includes direct labor and supervision, as well as material
purchases where the material is installed by the contractor.
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
This Emergency Purchase has an expected start date of 11/10/2021 through 02/07/2022 with an Original
Estimated Cost of $500,000.00.
Signed By: Chris Miles, Exec II
Vendor: Sjostrom & Sons, Inc. Notary Date: 11/10/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $500,000.00 $2,502,784.23 $2,030,074.23 $2,030,074.23 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
101 Human Services, Department of File Date: 6/12/2024
Final Cost Statement
Latest Filing – 06/12/2024: FY24, Qtr 4, Item # 101
The Actual Total Cost of FY24, Qtr 4, Item# 101 is $660,734.00
Original Filing – 7/28/2023: FY24, Qtr 1, Item# 33
The State of Illinois has until September 30, 2023 to submit additional materials regarding the Count Question
Reporting and the Post-Census Group Quarters Review. NORC has unique experience working with the City of
Chicago -- Illinois Board of Higher Ed and Illinois Healthcare and Family Services on information for group
quarters materials. NORC is also working with the city of Chicago on its Group Quarters appeal process, which
is integral to the State of Illinois' larger appeal. The unique expertise of the person leading this project with the
team at NORC is a recognized expert in census design and operations, population estimates, and longitudinal and
cross-sectional data collections. Experience in designing and conducting large-scale, national household,
establishment, and educational institution surveys; combining administrative data with survey data for policy
relevant research; and conducting survey research in areas such as interviewing methods, questionnaire design,
and survey automation. Led the design, research, planning and testing effort for the 2020 Census. During tenure
at the Census Bureau, the Lead served in various senior executive positions including associate director of the
Decennial Census Programs; director of the Office of Survey and Census Analytics; director of the Center for
Administrative Records Research and Applications; director of the Governments Division; director of the
Customer Liaison and Marketing Services Office, and deputy director for the American Community Survey
Office.
The Dept. of Human Services intends to procure consultation services related to the Post-Census Group
Quarters Review (PCGQR) of the 2020 Census. The vendor will provide consultation services to the State of
Illinois related to accuracy of the decennial census count. The vendor will provide assistance with Post-Census
Group Quarters Review and the Count Question Resolution program. Correcting the 2020 Census group
quarters counts is particularly important to the State of Illinois as it assesses the needs of its population for such
essential services as Medicare, affordable housing, homeland security, among many others. This review
opportunity applies to the special case of counts of populations living in group quarters that temporarily
relocated during the 2020 Census enumeration, potentially resulting in an undercount. accuracy of the decennial
census count ensures fairness in apportionment of Congress, determination of Congressional district
boundaries, distribution of more than $675 billion in federal funds annually to state and local areas,1 and
allocation of state income tax revenues. While the deadline for the current CQR has already passed (June 30,
2023), based on direction received from the Census Bureau, there is still opportunity for the State of Illinois to
make any corrections to its submission.
This Emergency Purchase has an expected start date of 07/31/2023 through10/27/2023 with an Original
Estimated Cost of $660,734.00.
Signed By: Pamela Enno, PO
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
Vendor: NORC Notary Date: 7/28/2023
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $660,734.00 $660,734.00 $660,734.00 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
102 Capital Development Board File Date: 6/17/2024
Final Cost Statement
Latest Filing – 06/17/2024: FY24, Qtr 4, Item # 102
The Actual Total Cost of FY24, Qtr 4, Item# 102 is $136,810.26
Fourth Filing - 12/08/2023 FY24, Qtr 3, Item # 76
An Emergency Purchase Extension was received on December 8, 2023 requesting an extension for dates
starting 12/31/2023 to 4/30/2024. The extension expenditure is not assessed and will be charged for time only.
Third Filing - 03/09/2023 FY23, Qtr3, Item #293
An Emergency Purchase Extension was received on March 9, 2023 requesting an extension for dates starting
03/28/2022 to 03/11/2023 at an additional estimated cost of $8,970.00, revising the total estimated cost to
$258,970.00.
Second Filing - 08/17/2021:
An Emergency Purchase Extension was received on August 17, 2021 requesting an extension for dates starting
08/17/2021 to 11/01/2021. The extension expenditure is not assessed and will be charged for time
Original Filing - 05-28-2021, FY21, Qtr4, Item #24:
The vendor will provide services for an evaluation of the existing elevators in the Healthcare Unit and immediate
design services for expedited replacement work to provide reliable code compliant elevators. This Emergency
Purchase has an expected start date of 05-28-2021 through 08-25-2021 with an original estimated cost of
$250,000.00.
Signed By: Chris Miles, Executive II
Vendor: IMEG Corp Notary Date: 5/28/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $250,000.00 $258,970.00 $136,810.26 $136,810.26 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
103 Chicago State University File Date: 6/14/2024
Final Cost Statement
Latest Filing – 06/14/2024: FY24, Qtr 4, Item # 103
The Actual Total Cost of FY24, Qtr 4, Item# 103 is $1,103,049.06.
Original Filing - 12/14/2016:
A boiler failure occurred on 12/10/2016 affecting main buildings at Chicago State University Campus. Failure
required students at Residence Hall to be relocated. The estimated cost for Anchor Mechanical is $250,000.00
and the estimated cost for Chicago South Loop Hotel is $7,000.00. This Emergency Purchase has an expected
start date of 12/10/2016 through 02/10/2017 for Anchor Mechanical and an expected start date of 12/10/2016
through 12/15/2016 for Chicago South Loop Hotel, making the Original Estimated Cost at $257,000.00.
Signed By: Cecil Lucy, Asst. Director Physical Facilities
Vendor: Anchor Mechanical and Chicago South Loop Hotel Notary Date: 12/13/2016
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $257,000.00 $1,103,049.06 $1,103,049.06 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
104 Capital Development Board File Date: 6/13/2024
Final Cost Statement
Latest Filing –06/13/2024: FY24, Qtr 4, Item # 104
The Actual Total Cost of FY24, Qtr 4, Item# 104 is $1,544,649.32
Third Filing – 02/20/2024: FY24, Qtr 3, Item #83
An Emergency Purchase Extension was received on February 20, 2024 requesting an extension for dates
starting 02/29/2024 to 05/31/2024. The extension expenditure is not assessed and will be charged for time only.
Second Filing – 12/12/2023: FY24, Qtr 2, Item # 160
An Emergency Purchase Extension was received on December 12, 2023 requesting an extension for dates
starting 12/12/2023 to 02/29/2024 at an additional estimated cost of $216,649.32, revising the total estimated
cost to $1,544,649.32.
Original Filing – 3/30/2022: FY22, Qtr 4, Item# 6
The Department of Agriculture ("DOA") has notified the Capital Development Board ("CDB") that the Fire Alarm
Systems and Sprinkler Systems throughout the DuQuoin State Fairgrounds are in a state of failure and need
repaired and/or replaced as soon as reasonably possible. Of most concern are the fire alarm and sprinkler
systems in the Grandstand/Administrative Offices,The New Horse Barn, and the Main Gate Building.
Fairgrounds staff have maintained these systems as long possible.Time and money have been spent year after
year, including a fire watch provided by the City of DuQuoin during the Fair, and failures continue to occur.
These systems are shut down and are inoperable before and after the fair. Therefore,DOA has requested that
CDB provide immediate assistance under an emergency declaration to assess and repair/replace the systems in
the Grandstand/Administrative Offices,The New Horse Barn and the Main Gate Building as quickly as possible
to prevent the threat to public safety, and to prevent the threat against further damage to the property while a
plan for overall system replacement work throughout the fairgrounds is approved.
The Grandstand's fire panel is obsolete and parts are no longer available. One of the Fire Alarm Sub-Panels
(Annunciator Panel or Pull Station Panel) has failed. Sprinkler lines are dilapidated in multiple areas, due to years
of decay, and the lines have pin holes that cause the air compressor (Dry System) to overwork to keep up.
Because the sprinkler system has air inside the pipes instead of water, the
condensation from the air/weather creates rust inside the pipes. Fairgrounds staff pay a contractor to clean the
sprinkler system pipes before getting the sprinkler system ready for the Fair. The sprinkler lines have been
replaced over the years but the magnitude of lines in need of repair is unfeasible to attempt without a complete
renovation. Inspections from the Illinois State Fire Marshal in 2019 and
2020 have noted that the "sprinkler system has been shut down and is inoperable." In fact, each year since
2009,the Illinois State Fire Marshal’s inspections fail the sprinkler system in not only the
Grandstand/Administrative Offices,but every building that has a sprinkler system in it. Fairgrounds
administrative staff are located in the Grandstand/Administrative Offices. That staff includes, but is not
limited to, the Fair Manager,4 full time Department of Agriculture employees, part-time summer employees and
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
multiple full time/part time summer workers doing maintenance to the Grandstand/Administrative Offices and
tunnel. There are thousands of Fair visitors in the Grandstand during the Fair for concerts and entertainment.
Additionally, there are non-fair events scheduled throughout the year, both of which cause a serious concern for
a threat to public health and safety and a threat to equipment and further damage should a fire occur.
The New Horse Barn's fire panel is functioning at this time but is obsolete and parts are unavailable if and when
a system failure occurs. Sprinkler lines are dilapidated and the sprinkler system is down at this time due to
continuous line failures. Because the sprinkler system has air inside the pipes instead of water,the condensation
from the air/weather creates rust inside the pipes. Fairgrounds staff pay a contractor to clean the sprinkler
system pipes before getting the sprinkler system ready for the Fair. Multiple repairs have been completed on the
sprinkler system but due to the overwhelming amount of repairs still needed,it is unfeasible without a complete
renovation. Similar to the Grandstand/Administrative Offices,the Illinois Fire Marshal inspections for 2019 and
2020 have noted that the "sprinkler system has been shut down and parts removed" and the sprinkler system is
out of service due to needed repairs/replacement. There are several events scheduled in The New Horse Barn
which also house the animals during the events.
Again, the failure of the fire alarm and sprinkler systems cause a serious concern for a threat to public health
and safety, a threat to the animals housed in the barn, and a threat to equipment and further damage should a fire
occur.
The main fire alarm control panel for the campus is located in the Main Gate Building. The existing panel has a
dialer with two communication lines, one line for trouble and the second for alarm conditions.It has been noted
by staff when one of the building fire alarm control panels activates an alarm or trouble condition, no other
alarm can capture the line. Single source fire alarm control panels and peripheral devices should be taken into
consideration. A proprietary campus system gives the owner full monitoring capabilities and control of the entire
campus. Since upgrading of the system will be a migration process, maintaining a single source system would
allow all existing systems to be maintained while allowing new upgrades to be brought online and integrated.
This project began through the emergency selection of an Architect/Engineer (WE");this exempts the selection
from a 14-day solicitation required through Qualifications-Based Selection ("QBS"). Considering the time frames
needed for the selection,negotiation and execution of an A/E contract followed by bidding and award
procedures, design and replacement of the Fire Alarm and Sprinkler Systems under the existing processes
would likely not begin for several months. For this reason, emergency purchases are necessary to protect
against the threat to public health and safety and to prevent or minimize serious disruption in critical State
services as quickly as possible.
Boyer Fire Protection LLC,located in St. Louis, MO was selected to provide sprinkler replacement work
because they provided the lowest responsive and responsible quote, and they can respond immediately to this
request for emergency services. This project was publicly bid, utilizing emergency documents and processes.
The scope of work provides for demolishing the existing dry pipe sprinkler and standpipe system throughout
grandstand and horse barn facility.Provide new dry pipe sprinkler and standpipe system and all appurtenances to
provide full coverage to entire grandstand and horse barn facility,including hydraulic calculations and drawings.
Additionally,provide new wet-pipe sprinkler system to fully cover grandstand stage building.Included in this
project is water service modifications to accomplish sprinkler coverage. Remove and reinstall or remove and
replace existing ceiling system as indicated on drawings.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, design
documents provided by the architect/engineer of record, and quote provided by Boyer Fire Protection LLC.
Services provided under this procurement should not exceed $1,328,000.00,prior to entering into a Construction
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
Contract,without prior authorization from the Capital Development
Board in consultation with the Chief Procurement Office. Final Actual Costs will be reported upon project
completion and project closeout.
In accordance with 30 ILCS 500/50-35,all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction,the General Contractor shall perform no less than 20% of work with its own staff. Each other
trade shall perform no less than 40% of work with its own staff.Work with own staff includes direct labor and
supervision, as well as material purchases where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 03/30/2022 through 06/27/2022 with an Original
Estimated Cost of $1,328,000.00.
Signed By: Chris Miles, Exec II
Vendor: Boyer Fire Protection Notary Date: 3/30/2022
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $1,328,000.00 $1,544,649.32 $1,544,649.32 $1,544,649.32 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
105 Capital Development Board File Date: 6/13/2024
Final Cost Statement
Latest Filing – 06/13/2024: FY24, Qtr 4, Item # 105
The Actual Total Cost of FY24, Qtr 4, Item# 105 is $210,811.28.
Fifth Filing – 2/20/2024: FY24, Qtr 3, Item # 81
An Emergency Purchase Extension was received on February 20, 2024 requesting an extension for dates
starting 2/29/2024 to 05/31/2024. The extension expenditure is not assessed and will be charged for time only.
Fourth Filing – 12/12/2023: FY24, Qtr 2, Item # 161
An Emergency Purchase Extension was received on December 12, 2023 requesting an extension for dates
starting 12/31/2023 to 02/29/2024 at an additional estimated cost of $121,450.00, revising the total estimated
cost to $246,450.00.
Third Filing - 03/17/2023: FY23, Qtr 4, Item #273
An Emergency Purchase Extension was received on March 17, 2023 requesting an extension for dates starting
04/15/2023 to 07/15/2023. The extension expenditure is not assessed and will be charged for time only.
Second Filing - 09/16/2021
An Emergency Purchase Extension was received on September 16, 2021 requesting an extension for dates
starting 09/16/2021 to 06/30/2022. The extension expenditure is not assessed and will be charged for time only.
Original Filing – 06/30/2021 FY22, Qtr 1, Item #22:
The scope of work provides for replacement, repairs, and upgrades to the fire alarm and fire sprinkler systems
in multiple buildings at the DuQuoin State Fairgrounds to bring the facilities into compliance with code. The fire
alarm scope provides for replacing all fire alarm devices, panels, wiring etc. at the Grandstand, Million Dollar
Barn and Main Gate with fully code compliant systems. The panel at the Main Gate should be updated with
current software and hardware modules (or replaced). The scope also provides for installing a new fiber optic
backbone to interconnect the fire alarm panels and allow for connection of panels in other buildings in future
projects. The fire sprinkler scope includes replacement of existing systems, installation of new sprinkler
systems, new water services, and any incidental or related general, civil, plumbing, electrical, or other work.
Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and the
March 2009 Design and Construction Manual & Supplement. Basic Architectural Services provided under this
procurement should not exceed $125,000.00, which is a place-holder prior to the negotiation of a Professional
Services Agreement, without prior authorization from the Capital Development Board in consultation with the
Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.
In accordance with 30 ILCS 500/50-35, all contractors, and each subcontractor to be used whose
contract/subcontract exceeds an annual value of $50,000, shall submit financial disclosures and certifications as
a material term of the contract. In accordance with section 00 21 50 of the Standard Documents for
Construction, the General Contractor shall perform no less than 20% of work with its own staff. Each other
trade shall perform no less than 40% of work with its own staff. Work with own staff includes direct labor and
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024
supervision, as well as material purchases where the material is installed by the contractor.
This Emergency Purchase has an expected start date of 06/30/2031 through 09/27/2021 with an Original
Estimated Cost of $125,000.00.
Signed By: Chris Miles, Executive II
Vendor: White & Borgognoni Architects, P.C. (4424) Notary Date: 6/30/2021
Original Revised Paid To Actual
Estimate Estimate Date Final Cost FY QTR
State Cost: $125,000.00 $246,450.00 $210,811.28 $210,811.28 24 4
Federal $0.00 $0.00
LIST OF EMERGENCY PURCHASE STATEMENTS
FILED WITH THE OFFICE OF THE AUDITOR GENERAL
April 1,2024 through June 30, 2024