October 15, 2024

 

 

LIST OF EMERGENCY PURCHASE AFFIDAVITS

FILED WITH THE OFFICE OF THE AUDITOR GENERAL

 

 

July 1, 2024

 

to

 

September 30, 2024

 

 

 

 

 

 

 


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  1      Central Management Services, Department of                                            File Date:  6/21/2024

  Original Filing – 06/21/2024: FY25, Qtr 1, Item# 1

 

  The area has been treated previously with chemical but the bedbugs continue show up (serviced previously by

  JPMC Vendors Chicago Pests and American Pest Control). This vendor was selected because they will use High

   Heat Treatment to kill the bedbugs.

 

  Treat reception area on 4th floor DOI with high heat to kill bedbugs at L6302, 320 West Washington,

  Springfield, IL 62702.

 

  This Emergency Purchase has an expected start date of 06/21/2024 through 09/20/2024 with an Original

  Estimated Cost of $7500.00.

   Signed By:  Martha Blackwell, FPM

      Vendor:  Environ Pest Elimination, Inc.                                                      Notary Date:           6/21/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                         $7,500.00                                           $0.00                   $0.00      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  2      Corrections, Department of                                                                    File Date:  6/25/2024

  Original Filing – 6/25/2024: FY25, Qtr 1, Item# 2

 

  The vendor currently has the needed vans in stock and available for immediate purchase.

 

  The vendor will be providing two brand new 12 passenger vans. 2023 ProMaster 2500 VIN

  3C6LRVPG6PE546135, 2023 ProMaster 2500 VIN 3C6LRVPG7PE546127.

 

  This Emergency Purchase has an expected start date of 06/25/2024 through 09/23/2024 with an Original

  Estimated Cost of $137,472.06.

   Signed By:  Jacenta Wilson, APO

      Vendor:  Green Automotive                                                                    Notary Date:           6/25/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $137,472.06                                           $0.00                   $0.00      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  3      Innovation & Technology, Department of                                                  File Date:  6/26/2024

  Original Filing – 06/26/2024: FY25, Qtr 1, Item# 3

 

  Precisely's ACR software products are utilized by the State to automatically balance the results of processed

  batched data jobs. Without the support of ACR products, the State would need to stop automatically processing

  batch jobs and would have do process them manually - exposing the process to the risk of human error and

  slowing it significantly, and requiring significantly more personnel resources than the State has available. This

  software is critical to the continued support and functionality of the Department of Health and Family Services

  ("HFS") and the Department of Human Services ("DHS").  

The State has utilized Precisely' software since

  7/1/2006. Precisely owns the exclusive copyright to the software utilized by the State.

 

  Execute a contract for maintenance on Precisely ACR Detail and ACR Summary for MVS software products: 

 

- ACR/Detail

- ACR/Summary for MVS (MIPS MARS and MMIS NIPS capacity 1025)

- ACR Wornch.

 

Currently, the State maintains two licenses for Precisely ACR products: One for ACR/Summary used by Dept.

   of Health and Family Services and the other for ACR/Detail used by Dept. of Human Services (DHS). 

 

  This Emergency Purchase has an expected start date of 07/01/2024 through 09/28/2024 with an Original

  Estimated Cost of $261,316.00.

   Signed By:  Chris Brinkmeyer, CAO

      Vendor:  Precisely Software Incorp                                                           Notary Date:           6/26/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $261,316.00                                           $0.00                   $0.00      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  8      Veterans Affairs, Department of                                                              File Date:  7/15/2024

  Original Filing – 07/15/2024: FY25, Qtr 1, Item# 8

 

  Illinois Joining Forces currently provides the services required per statute 20 ILCS 2805/8

 

  This Emergency Purchase has an expected start date of 07/15/2024 through 10/12/2024 with an Original

  Estimated Cost of $60,000.00.

   Signed By:  Amanda Gray, APO

      Vendor:  Illinois Joining Forces                                                                Notary Date:           7/15/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                        $60,000.00                                           $0.00                   $0.00      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  13     Toll Highway Authority, Illinois State                                                       File Date:  7/24/2024

  Original Filing – 07/24/2024: FY25, Qtr 1, Item# 13

 

  The Tollway does not operate on State-appropriated funds.  Procurement are funded through toll revenue.

 

  The Tollway has a 24/7 emergency dispatch operations center that answers approximately 150,000 calls for

  service annually.  The Tollway Dispatch Center's communication with the public (accidents, incidents, etc.),

  emergency medical services (EMS), police (state and local), and fire departments occurs through a computer-

  aided dispatch (CAD) system.  As a result of the State of Illinois ending their master contract with Motorola

  Solutions to provide the Illinois Wireless Information Network (IWIN) program, a procedural change in Tollway

   communication protocol is now required to communicate with emergency personnel and State Police units. 

  The Tollway has determined that Infor eDispatch Mobile Client user licenses are compatible with our current

  CAD system and will replace the service previously provided by the State's IWIN program.  In conjunction with

   the emergency purchase of the 125 Infor eDispatch Mobile Client user licenses, the Tollway requires 10

  additional Infor EnRoute CAD Seats to allow additional internal Tollway staff to answer non-emergency *999

  calls. 

 

In light of the critical need to address the current public safety issue and support essential operations,

  the Tollway recommends proceeding with the emergency procurement of 125 Infor eDispatch Mobile Client

  user licenses and 10 Infor EnRoute CAD Seats.  This action is necessary to ensure that the Tollway's

  emergency dispatch operations center has concise communications with Tollway maintenance personnel and the

   Illinois State Police, as well as to enhance support for the *999 project.

 

SKU: PSD-EDISMC

 

  DESCRIPTION: eDispatch Mobile Client

QUANTITY : 125

SUPPORT PLAN: XTP

 

 

SKU: PSSEATS

 

  SKU DESC: EnRoute CAD Seats

QUANTITY : 10

SUPPORT PLAN: XTP

 

 

Formal quote will include the

   initial upfront cost of the software licenses plus an estimated 40 hours of consultant implementation

 

  Formal quote will include the initial upfront cost of the software licenses plus an estimated 40 hours of

  consultant implementation time to integrate the changes to the Tollway systems.

 

  This Emergency Purchase has an expected start date of 07/24/2024 through 10/21/2024 with an Original

  Estimated Cost of $200,000.00, using funds generated through toll revenue..

   Signed By:  Eric Occomy, APO

      Vendor:  National Tek Service                                                                 Notary Date:           7/24/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $200,000.00                                           $0.00                   $0.00      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  15     University of Illinois                                                                             File Date:  7/31/2024

  Original Filing – 07/31/2024: FY25, Qtr 1, Item# 15

 

  The University is experiencing a staffing shortage of building service workers, who provide custodial,

  environmental, and sanitation cleaning services on campus. To address this shortage the University procures

  contracted cleaning services from several vendors to supplement our workforce. Southeast Service Corporation

   (SSC) provides custodial, environmental, and sanitation cleaning services under cooperative award #1912ALC

  that will  expire on August 2, 2024. The University’s transition plan to Cooperative award  #2501GAL will not

  be complete by 8/2/24. To ensure the continuation of critical services that support the public health posture on

  campus and to allow for an orderly transition of services, the University will utilize the vendor SSC under this

  emergency award.

 

  Southeast Service Corporation (SSC) provides custodial, environmental, and sanitation services at campus

  buildings, College of Dentistry (801 South Paulina Street, Chicago, IL 60612), College of Pharmacy (833 South

  Wood Street, Chicago, IL 60612), and Outpatient Care Center (1801 West Taylor Street, Chicago, IL 60612).

  The vendor will provide all labor and equipment required to complete this work.

 

  This Emergency Purchase has an expected start date of 08/03/2024 through 10/31/2024 with an Original

  Estimated Cost of $913,247.57, using Self - Supporting Funds.

   Signed By:  Aaron Rosenthal, IVC

      Vendor:  Southeast Service Corp                                                              Notary Date:           7/31/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $913,247.57                                           $0.00                   $0.00      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  16     Transportation, Department of                                                               File Date:  7/31/2024

  Original Filing – 7/31/2024: FY25, Qtr 1, Item# 16

 

  The following vendor was contacted and their respective bid is noted:

  Hennegan & Associates LTD $1,479,008.00

  Hennegan & Associates LTD was the only vendor that the department contacted due to them having the

  expertise in the repairs needed and the appropriate material to fix the issue we have on I 70 in St. Clair County.

  This vendor was recommended to the district from the central office bureau of bridges and structures.

 

  Provide 198LF of 6" and 9" modular expansion joint swivel along with front face cover plate assemblies for

  repairs on I -70 over I 55 at structure 082-0322 and 082-0324.

 

 

  This Emergency Purchase has an expected start date of 07/30/2024 through 10/27/2024 with an Original

  Estimated Cost of $2,000,000.00.

   Signed By:  Joseph Monroe, Dist 8 Operations Engineer

      Vendor:  Hennegan & Assoc. LTD                                                            Notary Date:           7/31/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                    $2,000,000.00                                           $0.00                   $0.00      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  20     Central Management Services, Department of                                            File Date:  8/21/2024

  Original Filing – 08/21/2024: FY25, Qtr 1, Item# 20

 

  The area has been treated previously with chemical but the bedbugs continue show up. This vendor was

  selected because they will use High Heat Treatment to kill the bedbugs.

 

  Treat mail room and conference room on 4th floor DOI with high heat to kill bedbugs at L6302, 320 West

  Washington, Springfield, IL 62702.

 

  This Emergency Purchase has an expected start date of 08/21/2024 through 11/19/2024 with an Original

  Estimated Cost of $8,100.00.

   Signed By:  Martha Blackwell, Manager

      Vendor:  Environ Pest Elimination, Inc.                                                      Notary Date:           8/21/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                         $8,100.00                                           $0.00                   $0.00      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  23     Revenue, Department of                                                                        File Date:  9/6/2024

  Original Filing – 09/06/2024: FY25, Qtr 1, Item# 23

 

  Sam Leman was the only vendor that could provide the Department of Lottery with 6 Chrysler Pacificas.

  Finding a vendor to provide inventory has been difficult. The Department of Lottery has done research to find a

  vendor and Sam Leman  has the inventory to meet our needs.

 

  The Department of Lottery has been needing and searching for vehicles for our Lottery Sales Representatives

  who must be able to travel throughout the State of Illinois. The fleet has been diminished due to recent wrecks

  and damages. The Department of Lottery's fleet of 12 vehicles is now down to 4 that are being used. One of the

   concerns is the agency would not be able provide its sales representatives with working vehicles in order to do

  their daily tasks. Section 20-30(d) of the Illinois Procurement Code and the CPO-GS Administrative Rules

  [44ILL. Adm. Code 1.2030(c)] provide that the use of the Emergency method of source selection may be used

  to make a "quick purchase" in situations when "items are available on the spot market or at discounted prices for

   a limited time so that good business judgment mandates a "quick purchase" immediately to take advantage of

  the availability and price". The emergency spot market method of procurement was chosen over a competitive

  solicitation because of the amount of time a competitive selection could take and given the current market

  environment, vehicle dealerships are unlikely to hold multiple vehicles on their lots without a guarantee of award.

   The Department of Lottery has done research and made and effort to utilize the master contract. However, the

  vendor on the master contract did not have the inventory in stock. 

 

  This Emergency Purchase has an expected start date of 09/06/2024 through 12/06/2024 with an Original

  Estimated Cost of $247,428.18

   Signed By:  Ryan Schone, APO

      Vendor:  Sam Leman                                                                            Notary Date:           9/6/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $247,428.18                                           $0.00                   $0.00      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  25     Veterans Affairs, Department of                                                              File Date:  9/6/2024

  Original Filing – 09/06/2024: FY25, Qtr 1, Item# 25

 

  Arena Foods Inc has the ability to begin services in the time frame that is required, prior to October 1, 2024 and

   is also overseeing a similar project at our Manteno home. This is beneficial as Arena Foods Inc is familiar with

  the service and processes at IDVA which will allow for services to be expedited.

 

  Vendor will act as the Project Manager will oversee the Agency transition from the services currently being

  administered at the Illinois Veterans Home at Quincy (IVHQ) to the newly designed and developed facility

  kitchen. The staff will need professional guidance and direction in order to ensure a smooth transition of

  services and new processes. Vendor will direct Agency Staff as needed in the transition of services. Vendor will

   be the point of contact for all services related to the Dietary transition. . Vendor will be the point of contact and

   will provide direction to all Agency staff regarding all aspects of the dietary transition from the former service

  to the new innovative service.Vendor will provide services including, but not limited to, conducting test dietary

  operations; overseeing and training Agency staff and assessing IDVA dietary operations to ensure applicable

  standards are met; drafting and reviewing policies and procedures for dietary operations. Vendor will attend

  meetings as requested. Vendor will provide updates weekly or as requested to identified staff, including but not

  limited to; the Senior Home Administrator, Home Administrator and Assistant Director. Develop and present in-

  service training and education for Facility’s personnel on a quarterly basis or more frequently as requested by

  facility and document each presentation. Assist in the development of appropriate food service department

  policies and procedures. Provide other services as requested by food service management and operation.

 

  This Emergency Purchase has an expected start date of 09/16/2024 through 12/14/2024 with an Original

  Estimated Cost of $200,000.00.

   Signed By:  Amanda Gray, APO

      Vendor:  Arena Foods                                                                           Notary Date:           9/6/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $200,000.00                                           $0.00                   $0.00      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  30     Student Assistance Commission, Illinois                                                    File Date:  9/19/2024

 

  Original Filing – 09/19/2024: FY25, Qtr 1, Item# 30

 

  The FAFSA Student Support Strategy project grant allows ISAC to use funds for advertising campaigns for

  FAFSA completion support events and information. Initially, Illinois Board of Higher Education (IBHE) was

  providing the advertising services (through a contract IBHE already had with Flowers Communications Group)

  for ISAC by means of an intergovernmental agreement (IGA).

 

 

 

IBHE’s contract has reached it maximum amount so ISAC can no longer obtain advertising services using IBHE.

   

Flowers Communications Group has the information & materials for the advertising campaign already so it

  the quickest and most cost efficient to continue with obtaining advertising and marketing services through them.

   Flowers has already developed creative content for these campaigns. It is most efficacious and cost-effective

  to hire Flowers to continue the campaign through the fall.

 

 

 

The funding for the procurement is a federal grant (being handled though Education Credit Management

  Corp, ECMC) so if ISAC does not use the emergency quick purchase method, we will have no advertising

  services in place before the funds expire.

 

 

  Marketing and advertising services for the FAFSA Student Support Campaign. This includes targeted paid

  advertising and continuation of the statewide marketing campaign that was already developed in collaboration

  with IBHE and ISAC. This advertising shall include billboards, geotargeting colleges, search and email ads,

  social media, and streaming audio.

 

  This Emergency Purchase has an expected start date of 09/18/2024 through 12/17/2024 with an Original

  Estimated Cost of $500,000.00, using Federal Funds.

   Signed By:  Lisa Sayers, APO

      Vendor:  Flowers Communications Group                                                   Notary Date:           9/19/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                               $0.00                                           $0.00                   $0.00      25 1

   Federal               $500,000.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  32     Southern Illinois University                                                                    File Date:  9/24/2024

  Original Filing – 09/24/2024: FY25, Qtr 1, Item# 32

 

  Smartsheet is spreadsheet software that was initially used for project management.   With the creation of a new

  Project Management Office (PMO) within the Office of Strategy, their mission is to standardize processes and

  facilitate the sharing of resources, methodologies, tools, and techniques across the SIU School of Medicine

  campus.  PMO uses this primary end-to-end solution, Smartsheet, to streamline business processes using

  sheets, reports, automation, and dashboards.  Most of the tools used by PMO is built within Smartsheet. 

  Additionally, Smartsheet is available to all SIU Medicine staff members and can be utilized by any department for

   their needs.   The university is also in the middle of a new E-Procurement and contract management

  implementation that uses Smartsheet for project management, goals and risk analysis.  Department end-users

  have also found this tool to be effective for workflow management.  Before selecting this application, several

  were reviewed and Smartsheet was selected by administration by what started as a small purchase.

 

  This Emergency Purchase has an expected start date of 09/25/2024 through 12/24/2024 with an Original

  Estimated Cost of $146,500.00, using Local Funds.

   Signed By:  Shannon Reed, Director

      Vendor:  Smartsheet Inc                                                                         Notary Date:           9/24/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $146,500.00                                           $0.00                   $0.00      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  4      University of Illinois                                                                             File Date:  10/1/2024

 

  Final Cost Statement

  Latest Filing – 10/1/2024: FY25, Qtr 2, Item #328

  The Actual Total Cost of FY25, Qtr 2, Item# 328  is $600,000.00, with a final contact term ending.

 

 

  Original Filing – 06/26/2024: FY25, Qtr 1, Item# 4

 

  University of Illinois, Chicago is seeking additional interim staffing to support and aid the day-to-day operations

  in the Office of the Vice Chancellor for Research. Currently there is a lack of resources to support the need for

  the department due to delays in recruitment for the university.  The Attain Partners consultants have experience

  in pre-award processes, post-award revenue and expenditure accounting; sponsored programs policy and

  business processes; and familiarity with various grants management supporting systems, including various

  Enterprise Resource System (ERP).

 

  The support is currently needed for the comprehensive research administration activities including review grant

  guidelines, research and review sponsor requirements and review application materials to ensure compliance

  prior to application submission.

 

  This Emergency Purchase has an expected start date of 07/01/2024 through 09/28/2024 with an Original

  Estimated Cost of $600,000.00, using Institutional Costs Recovered (ICR) Funds.

   Signed By:  Aaron Rosenthal, SA Director

      Vendor:  Attain Consulting Group/Attain Partners                                         Notary Date:           6/26/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $600,000.00                                   $600,000.00           $600,000.00      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  5      Human Services, Department of                                                              File Date:  12/5/2024

 

  Final Cost Statement

  Latest Filing – 12/05/2024: FY25, Qtr 2, Item # 375

  The Actual Total Cost of FY25, Qtr 2, Item# 375 is $230,000.00, with a final contact term ending.

 

 

  Original Filing – 06/28/2024: FY25, Qtr 1, Item# 5

 

  This vendor is mandated to meet the requirements of both the Williams Consent Decree and Colbert Consent

  Decree.  This service is procured via Sole Source each year and an emergency purchase is needed to allow time

   for the FY25 Sole Source contract to be completed and executed.

 

  The Corporation of Supportive Housing (CSH) will provide the following: 

• Co-convene in Housing Forums;     

    

• Ongoing development and implemention of consumer assessment process;     

• Maintain current Bridge

  Program policy and procedures;       

• Support Housing Location Team;

• Ensure consumer satisfaction;  

  Ongoing development of DMH and mental health agency understanding of Permanent Supportive Housing (PSH)

   models, financing and best practices;            

• Engage additional developers and property managers in PSH

  creation for class members and assist with class member referral/placement into units;

• Foster partnerships and

  creative financing strategies; 

• Ongoing development and implementation of policies to develop PSH for Williams

   Consent Decree and subsequent settlements.

 

  This Emergency Purchase has an expected start date of 07/01/2024 through 09/28/2024 with an Original

  Estimated Cost of $230,000.00.

   Signed By:  Jean Sandstrom, APO

      Vendor:  Corporation for Supportive Housing                                               Notary Date:           6/28/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $230,000.00                                   $230,000.00           $230,000.00      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  6      Transportation, Department of                                                               File Date:  10/7/2024

 

  Final Cost Statement

  Latest Filing – 10/7/2024: FY25, Qtr 2, Item # 329

  The Actual Total Cost of FY25, Qtr 2, Item# 329  is $610,832.65, with a final contact term ending.

 

 

  Original Filing – 07/01/2024: FY25, Qtr 1, Item# 6

 

  All work performed at IL 15/IL 158 to prevent further slope damage and/or impact adjacent creek.

  200’ of Sheet Pile Retaining Wall,

  To be installed 4' off of edge of shoulder with vibratory hammer.

  Existing HMA shoulder to be removed and replaced with full-depth HMA shoulders, 10", approximate 12’ width

  to edge of sheet pile retaining wall.

  Pipe underdrains with filter fabric to be installed at edge of ramp pavement and along the back side of the sheet

  pile retaining wall.

  Stone Riprap, Class A3 with Filter Fabric to be installed on back/creek side of sheet pile retaining wall.

  Existing highway lighting foundation #9 to be removed. Highway lighting pole shall be removed by others prior

  to this work.

 

  This Emergency Purchase has an expected start date of 07/01/2024 through 09/28/2024 with an Original

  Estimated Cost of $1,500,000.00.

   Signed By:  Joseph Monroe, Dist 8, Operations Eng

      Vendor:  Stutz Excavating Inc.                                                                 Notary Date:           7/1/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                    $1,500,000.00                                   $610,832.65           $610,832.65      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  7      Capital Development Board                                                                    File Date:  9/18/2024

 

  Second Filing – 07/23/24:  FY25, Qtr 2,  Item # 321

  An Emergency Purchase Extension was received on September 18, 2024 requesting an extension for dates

  starting 09/29/2024 to 12/31/2024. The extension expenditure is not assessed and will be charged for time only.

 

 

 

  Original Filing – 07/02/2024: FY25, Qtr 1, Item# 7

 

  The scope of work provides for the rental, installation, maintenance, and eventual removal of temporary air

  conditioning units. Any ancillary items, such as electrical power improvements or other necessary work needed

  for temporary installation, is considered part of the scope. The contractor is also responsible for any needed

  trouble-shooting throughout the cooling season, should issues arise.

 

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any

  design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,

  will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should

  equal the contract award amount. Payment amounts will be approved based on proof of work actually

  performed and materials actually used. Construction Services provided under this

  procurement should not exceed $50,000.00, which is a place-holder prior to entering into a Construction

  Contract, without prior authorization from the Capital Development Board in consultation with the Chief

  Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.

 

  In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall

  perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work

  with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases

  where the material is installed by the contractor.

 

  This Emergency Purchase has an expected start date of 07/02/2024 through 09/29/2024 with an Original

  Estimated Cost of $50,000.00.

   Signed By:  Chris Miles, Exec II

      Vendor:  JB Contracting Corp                                                                  Notary Date:           7/2/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                        $50,000.00                                           $0.00                   $0.00      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  9      Capital Development Board                                                                    File Date:  10/15/2024

 

  Second Filing – 10/15/24:  FY25,  Qtr 2,  Item # 322

  An Emergency Purchase Extension was received on October 15, 2024 requesting an extension for dates starting

   10/20/2024 to 08/31/2025. The extension expenditure is not assessed and will be charged for time only.

 

 

  Original Filing – 07/23/2024: FY25, Qtr 1, Item# 9

 

  The scope of work provides for expedited construction services identified by the Architect/Engineer and

  approved by CDB as needing immediate action to allow the facility to reoccupy the building and continue

  operations as quickly as possible. The Architect/Engineer will provide design assistance to the contractor to start

   immediate repairs. Repairs not identified as emergency in nature will be completed under a separate contract.

  Temporary solutions such as renting equipment and/or providing temporary utilities may be required.

 

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any

  design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,

  will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should

  equal the contract award amount. Payment amounts will be approved based on proof of work actually

  performed and materials actually used. Construction services provided under this

  procurement should not exceed $1,000,000.00, which is a place-holder prior entering into a Construction

  Contract, without prior authorization from the Capital Development Board in consultation with the Chief

  Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.

 

  In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall

  perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work

  with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases

  where the material is installed by the contractor.

 

  This Emergency Purchase has an expected start date of 07/23/2024 through 10/20/2024 with an Original

  Estimated Cost of $1,000,000.00.

   Signed By:  Chris Miles, Exec II

      Vendor:  F.H. Paschen, SN Nielsen & Assoc LLC                                         Notary Date:           7/23/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                    $1,000,000.00                                           $0.00                   $0.00      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  10     Capital Development Board                                                                    File Date:  10/17/2024

 

  Second Filing – 10/17/24:  FY25,  Qtr 2,  Item # 323

  An Emergency Purchase Extension was received on October 17, 2024 requesting an extension for dates starting

   10/21/2024 to 01/21/2025. The extension expenditure is not assessed and will be charged for time only.

 

 

  Original Filing – 07/24/2024: FY25, Qtr 1, Item# 10

 

  The scope of work provides for expedited construction services to remove and replace approximately 24,000

  s.f. of ballasted EPDM roofing and all attendant accessories. The Scope also includes tuckpointing

  approximately 700 l.f. of coping joints.

 

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any

  design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,

  will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should

  equal the contract award amount. Payment amounts will be approved based on proof of work actually

  performed and materials actually used. Construction services provided under this

  procurement should not exceed $1,135,000.00, which is a place-holder prior entering into a Construction

  Contract, without prior authorization from the Capital Development Board in consultation with the Chief

  Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.

 

  In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall

  perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work

  with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases

  where the material is installed by the contractor.

 

  This Emergency Purchase has an expected start date of 07/24/2024 through 10/21/2024 with an Original

  Estimated Cost of $1,135,000.00.

   Signed By:  Chris Miles, Exec II

      Vendor:  Designed Roofing Systems, Inc.                                                    Notary Date:           7/24/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                    $1,135,000.00                                           $0.00                   $0.00      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  11     University of Illinois                                                                             File Date:  10/9/2024

 

  Second Filing – 10/09/2024: FY25, Qtr 2,  Item # 320

  An Emergency Purchase Extension was received on October 9, 2024 requesting an extension for dates starting

  10/19/2024 to 06/30/2025 at an additional estimated cost of $250,000.00, revising the total estimated cost to

  $400,000.00.

 

  Original Filing – 7/24/2024: FY25, Qtr 1, Item# 11

 

  Due to the Change Healthcare/Optum cyberattack, the Hospital's information systems shut down some of our

  systems. This included the Computer Assisted Coding (CAC) Optum coding platform that was not available to

  the coders to complete coding for 10 days. This system disruption led to the coding backlog.  AAPC is being

  utilized for coding and auditing services by our Compliance Department.  The vendor has experienced hospital

  coders that can be assigned to our site relatively quickly. We are requesting a new emergency  to  continue the

  medical coding services until the competitive solicitation RFP #PPA109 is awarded and a contract agreement is

  fully executed.

 

  Medical coding services for hospital inpatient and outpatient accounts.

 

  This Emergency Purchase has an expected start date of 07/21/2024 through 10/18/2024 with an Original

  Estimated Cost of $150,000.00.

   Signed By:  Aaron Rosenthal, IVC

      Vendor:  American Academy of Prof Coders Serv                                         Notary Date:           7/24/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $150,000.00          $400,000.00                  $0.00                   $0.00      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  12     University of Illinois                                                                             File Date:  10/15/2024

 

  Second Filing – 10/15/24:  FY25,  Qtr 2,  Item # 317

  An Emergency Purchase Extension was received on October 15, 2024 requesting an extension for dates starting

   10/17/2024 to 07/31/2025. The extension expenditure is not assessed and will be charged for time only.

 

 

  Original Filing – 07/24/2024: FY25, Qtr 1, Item# 12

 

  Using self-supporting funds

 

  Chiller #2 located at the Utilities Building (1100 South  Morgan ST, Chicago, IL 60607) will be rebuilt as

  follows:

• Move the necessary tools and equipment into the mechanical room.

• Lock out tag out electrical

  service.

• Disconnect electrical connections at the motor.

• Remove the refrigerant and store on site as per EPA

  standards.

• Dismantle the compressor and motor assembly.

• Lower the motor and send it out to be re-

  manufactured. Meg Test

o Hipot & Surge Test

o Clean and check all parts

o Clean and dry windings

o

  Install insulated bearings

o Install grounding ring

o Balance rotating assembly

o Paint and test motor

  Disassemble the compressor.

• Replace the compressor bearings.

• Replace the High Speed bearing.

• Replace the

   EB gearset.

• Reassemble the compressor/motor assembly with new o-rings and gaskets.

• Install a new seal kit.

 

  • Install remanufactured motor.

• Install York Flex Coupling

• Verify and leak check the unit.

• Perform a vibration

   analysis on the chiller.

• Evacuate the system.

• Install the refrigerant charge that was removed.

• Start up and

  check operation.

• Remove tools and clean up site. • Install York Flex Coupling

• Verify and leak check the unit.

  Perform a vibration analysis on the chiller.

• Evacuate the system.

• Install the refrigerant charge that was

  removed.

• Start up and check operation.

• Remove tools and clean up site.

 

  This Emergency Purchase has an expected start date of 07/22/2024 through 10/19/2024 with an Original

  Estimated Cost of $257,051.00, using Self-Supporting Funds.

   Signed By:  Aaron Rosenthal, IVC

      Vendor:  Kroeschell Service, Inc.                                                              Notary Date:           7/24/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $257,051.00                                           $0.00                   $0.00      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  14     Corrections, Department of                                                                    File Date:  11/1/2024

 

  Final Cost Statement

  Latest Filing – 11/1/2024: FY25, Qtr 2, Item #344

  The Actual Total Cost of FY25, Qtr 2, Item# 344  is $634,404.48, with a final contact term ending

 

 

  Original Filing – 07/29/2024: FY25, Qtr 1, Item# 14

 

  CDB funded expenditure

 

  To procure corrections-safe, non-medical furniture for the IDOC Joliet Hospital consisting of various tables,

  chairs, dining, storage, office and conference items consistent with the CDB construction plan for the facility.

 

  This Emergency Purchase has an expected start date of 07/29/2024 through 10/26/2024 with an Original

  Estimated Cost of $634,404.48,  CDB funded expenditure.

   Signed By:  Sandy Robinson II, Purchasing Manager

      Vendor:  Wiley Office Equipment                                                             Notary Date:           7/29/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $634,404.48                                   $634,404.48           $634,404.48      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  17     Commerce and Economic Opportunity, Department of                                 File Date:  10/22/2024

 

  Using Federal Funds

 

  Second Filing – 10/22/24:  FY25,  Qtr 2,  Item # 324

  An Emergency Purchase Extension was received on October 22, 2024 requesting an extension for dates starting

   10/30/2024 to 01/31/2025. The extension expenditure is not assessed and will be charged for time only.

 

 

  Original Filing – 08/01/2024: FY25, Qtr 1, Item# 17

 

  Using Federal Funds

 

 

  Apex IT will:

o Enhance: Enhance the application under the guidance from DCEO. This could include, but is

  not limited to:

• Data table maintenance

• Configuration changes

• New Configurations

• New Page layouts

  Calculation updates & enhancements

• Security Profiles

• Approval Workflow

• Mobile Application maintenance

  Integrations

• Reports

• Migration of enhancements/fixes across instances

• Train: Deliver necessary training and

  training materials on key functional and technical areas of the application. Training will be delivered to key

  DCEO Team Leads.

• Support: Provide Level 3 Application Administration and Support Tasks (described below)

  for the Oracle Weatherization application:

o Assist with managing and prioritizing the development roadmap.

o

   Perform functional and technical design reviews, including code reviews.

o Release Management:

• Monitor and

  make recommendations and/or implement new code to the application as necessary to keep the application

  compatible with new Oracle releases.

• Work with DCEO resources to test new quarterly Oracle releases in all

  Oracle application environments.

o Support before, during, and post system upgrades and patches.

o Provide

  Service Request (SR) management for issue resolution.

o Provide Specialized Support (vacation backup,

  capacity constraints).

o Provide support, follow-up and action for all Oracle Product SRs. Work with Oracle

  on design considerations and product limitations.

 

  Apex is sole vendor able to enhance and provide production support for the Weatherization system they created.

   The system went live on 7-1-24 and integration is currently ongoing. The use of any other vendor would

  require a 6-8 month learning curve. It is in the best interest of the State to utilize Apex.  

 

  This Emergency Purchase has an expected start date of 08/01/2024 through 10/26/2024 with an Original

  Estimated Cost of $825,230.92, using Federal Funds.

   Signed By:  Rick Rogers, APO

      Vendor:  NGI Capital Inc. dba Apex IT                                                      Notary Date:           8/1/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                               $0.00                                           $0.00                   $0.00      25 1


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

   Federal               $825,230.92                                                                   $0.00

  18     Human Services, Department of                                                              File Date:  11/4/2024

 

  Second Filing – 11/4/2024: FY25, Qtr 2,  Item # 342

  An Emergency Purchase Extension was received on November 4, 2024 requesting an extension for dates

  starting 11/30/2024 to 11/29/2025 at an additional estimated cost of $277,999.75, revising the total estimated

  cost to $411,999.75.

 

 

  Original Filing – 08/28/2024: FY25, Qtr 1, Item# 18

 

  The facility relies on coal to fuel their power plant and Knight Hawk is the only supplier with immediate

  availability in the area.

 

  90 day supply coal approximately 2000 tons delivered. Coal is critical for Murray to provide heat and electricity

  to our facility. Murray is at critically low levels due to the contract not being renewed. 

 

  This Emergency Purchase has an expected start date of 09/01/2024 through 11/29/2024 with an Original

  Estimated Cost of $134,000.00.

   Signed By:  Jean Sandstrom, APO

      Vendor:  Knight Hawk Coal                                                                    Notary Date:           8/28/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $134,000.00          $411,999.75                  $0.00                   $0.00      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  19     Central Management Services, Department of                                            File Date:  11/25/2024

 

  Final Cost Statement

  Latest Filing – 11/25/2024: FY25, Qtr 2, Item # 371

  The Actual Total Cost of FY25, Qtr 2, Item# 371 is $13,988.00, with a final contact term ending

 

 

  Original Filing – 08/8/2024: FY25, Qtr 1, Item# 19

 

  There is no JPMC HVAC contract in place for this region.  Prairie State is an SBSA Vendor and was available

  immediately to do the repair.  they are located within 50 miles of the facility.

 

  Estimated cost equipment and labor to repair the only performing boiler in the HVAC system at the Dickson

  Mounds Museum.  The thing is running but not correctly and we can’t get the temperature down in the building

   and the humidity is running at over 70% which could cause this building to mold up and ruin exhibits, due to

  the pipe that burst previously and that spilled water in to the building.

 

  This Emergency Purchase has an expected start date of 08/08/2024 through 11/06/2024 with an Original

  Estimated Cost of $18,980.00.

   Signed By:  Martha Blackwell, Manager

      Vendor:  Prairie State Plumbing & Heating                                                  Notary Date:           8/8/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                        $18,980.00                                    $13,988.00            $13,988.00      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  22     University of Illinois                                                                             File Date:  11/1/2024

 

  Final Cost Statement

  Latest Filing – 11/1/2024: FY25, Qtr 2, Item # 345

  The Actual Total Cost of FY25, Qtr 2, Item# 345  is $400,000.00, with a final contact term ending.

 

 

  Original Filing – 08/22/2024: FY25, Qtr 1, Item# 22

 

  At approximately 6:00 AM on August 16, 2024, the College of Medicine East Tower (Building 910) located at

  808 S Wood Street experienced a significant power outage. Outside of the emergency power, all other electrical

  systems within the building, including lighting,  Heating, Ventilation, and Air Conditioning (HVAC), and power to

   critical lab equipment, were affected. To restore power to the building as soon as possible, the university

  dispatched vendor Airport Electric Company. This vendor has the labor, materials, and expertise necessary to

  immediately begin repairs necessary to restore power to the building and protect state property from further

  damage.

 

  The vendor will provide labor and materials for the following services.

  1) Trenching for new power lines into the building.

  2) Construction of a new electrical duct bank.

  3) Re-feed power lines and cut-over of power line feeders for building.

 

  This Emergency Purchase has an expected start date of 08/16/2024 through 11/13/2024 with an Original

  Estimated Cost of $400,000.00, using Self-Supporting Funds.

   Signed By:  Aaron Rosenthal, Interim Asst Vice Chancellor

      Vendor:  Airport Electric Co                                                                   Notary Date:           8/22/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $400,000.00                                   $400,000.00           $400,000.00      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  24     State Police, Illinois                                                                              File Date:  9/24/2024

 

  Final Cost Statement

  Latest Filing – 09/24/2024: FY25, Qtr 2, Item # 331

  The Actual Total Cost of FY25, Qtr 2, Item# 331  is $368,245.23, with a final contact term ending

 

  Original Filing – 09/10/2024: FY25, Qtr 1, Item# 24

 

  The current printers are based on Entrust's technology and products.  The vendor is capable of providing

  commodities in a timely manner so the production of Firearm Owners Identification (FOID) and Concealed

  Carry License (CCL) cards is not disrupted.  Due to the high volume of cards and letters printed on a daily

  basis, over a million combined per year, it is crucial to have available supplies meet the legislative mandates of

  the FOID Act (430 ILCS 65/5) and Public Act 98-063 Firearm CCL Act (430 ILCS 66).  FOID and CCL cards

  must be produced within specified time frames.

 

  Commodities used by the MX2100 and MX6100 printers.  To include: adhesive stickers, cleaning tapes,

  Duragard, print ribbons, graphic monochrome ribbons, HP M806 Printer toner cartridges, and HPM806 printer

  maintenance kits.

 

  This Emergency Purchase has an expected start date of 09/09/2024 through 12/07/2024 with an Original

  Estimated Cost of $201,429.04.

   Signed By:  Amy Hinds, Exec II

      Vendor:  Entrust, Inc.                                                                            Notary Date:           9/10/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $201,429.04                                   $368,245.23           $368,245.23      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  26     University of Illinois                                                                             File Date:  11/1/2024

 

  Final Cost Statement

  Latest Filing – 11/1/2024: FY25, Qtr 2, Item # 346

  The Actual Total Cost of FY25, Qtr 2, Item# 346  is $154,250.00, with a final contact term ending.

 

 

  Original Filing – 09/04/2024: FY25, Qtr 1, Item# 26

 

  One of two electrical feeders in building 663 (Thomas Beckham Hall) needs to be repaired. The electrical

  feeders support all the electrical needs in the building, including fire alarm and fire pump, lights, air handling

  systems, domestic water pumps, etc.  If the remaining feeder, which is of equal age, goes out, the students will

  have to be evacuated and will have nowhere to live.  We are requesting this emergency purchase to avoid loss of

   revenue due to dorm fees needing to be refunded. Contractors Power and Light Company specialize in this type

   of work.  We have successfully used them in similar projects.  They are also available to mobilize right away.

 

  Isolate cable to building 663 in manhole to restore main electrical feeder: 

  1. Remove and replace damaged 15kv siemens switch in building 663. Dispose of damaged switch off site.

  2. Install new 15kv 4/0cu.  MV-105 cable from manhole to new switch and between switches in building 663

  3. Install terminations on cable at switches (3 locations)

  4. Install (3) 15kv 600amp terminations in manhole

  5. VLF test cables. Bolt up and ground switches

  6. Take outage on Feeder 7 and bolt in new cables in manhole.  Energize feeder and check for proper voltage

 

  This Emergency Purchase has an expected start date of 08/30/2024 through 11/27/2024 with an Original

  Estimated Cost of $154,250.00.

   Signed By:  Aaron Rosenthal, Interim Asst Vice Chancellor

      Vendor:  Contractors Power & Light Co.                                                     Notary Date:           9/4/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $154,250.00                                   $154,250.00           $154,250.00      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  27     Transportation, Department of                                                               File Date:  12/20/2024

 

  Final Cost Statement

  Latest Filing – 12/16/2024: FY25, Qtr 2, Item # 399

  The Actual Total Cost of FY25, Qtr 2, Item# 399  is $340,718.95, with a final contact term ending.

 

 

  Original Filing – 9/13/2024: FY25, Qtr 1, Item# 27

 

  Collect images and data to document the 2024 pavement condition and meet Federal reporting requirements on

  Illinois’ interstate system. This includes both the state maintained and Illinois Tollway maintained interstate

  systems in both directions (northbound/southbound and eastbound/westbound). the total mileage for collection

  is estimated to be 4,370 miles. All data and images must be provided to the department along with reports or the

 

  capability of the department to produce reports for the 1/10-mile Federal PM2 submittal requirements. The

  department must also have the ability to complete the Condition Rating Survey pavement assessment with the

  data/images provided. The Department is expecting that Pathway will be able to complete the field collection of

 

  data within 2 - 4 weeks. The processing and submission of the data will begin as they collect and we would

  expect to have the data all the data within 6 - 8 weeks allowing us enough time in the emergency contract

  window to be able to quality check and validate the data and images meet the federal reporting requirements

 

  This Emergency Purchase has an expected start date of 09/16/2024 through 12/16/2024 with an Original

  Estimated Cost of $500,000.00.

   Signed By:  William Morgan, Section Chief

      Vendor:  Pathway Services                                                                     Notary Date:           9/13/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $500,000.00                                   $340,718.95           $340,718.95      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  28     Public Health, Department of                                                                  File Date:  11/12/2024

 

  Second Filing – 11/12/2024: FY25, Qtr 2,  Item # 360

  An Emergency Purchase Extension was received on November 12, 2024 requesting an extension for dates

  starting 11/13/2024 to 05/11/2025 at an additional estimated cost of $1,370,611.00, revising the total estimated

  cost to $2,100,000.00.

 

 

  Original Filing – 09/17/2024: FY25, Qtr 1, Item# 28

 

  Federal requirements require the Illinois Department of Public Health to maintain large quantities of emergency

  medical equipment, pharmaceuticals, and supplies in case of an unexpected public health crisis. This equipment

  and supplies allow IDPH to respond quickly to Illinois health crises or shortcomings in local health facilities. If

  the use of these supplies is required, the federal government replenishes them or adds additional items if needed.

  The requirement for IDPH to maintain this relationship requires IDPH to be a good steward of the items in our

  possession and follow all applicable local, state, and Federal requirements, including but not limited to Good

  Manufacturing Procedures (cGMP) regulations as they pertain to the storage and safety of medical items so that

   they are usable in case of an emergency. IDPH will meet this objective by using contracted storage facilities

  that agreed to maintain this guideline for the items IDPH stored in their possession.

IDPH is relocating these

  supplies and equipment to maintain Illinois's state of readiness. The new location has a working knowledge of

  the proper storage of this equipment, pharmaceuticals, and supplies, not only with the proper climate control but

   also backup systems in place for security. Agility Health has confirmed that it will remain compliant with

  applicable local, state, and Federal requirements, including but not limited to Good Manufacturing Procedures

  (cGMP).

 

  Contractor must assign a dedicated Program Manager (single point of contact) who must provide reports on the

   schedules identified within each service category, as stated in this Scope of Work. As appropriate, standard

  Deliverables must include, unless specifically defined within the service categories:

1. Technical reports for

  management and operations, plans, analyses, and prototype efforts on a monthly basis

2. Reports reflecting

  identified Deliverables, performance measures, or as requested by the Illinois Department of Public Health.

3.

  Reports must be delivered to IDPH no later than the 20th of each month with information for the preceding

  month and must include information on all activities; monthly and cumulative prices; expenditures versus plan

  (burn rate); and any support or technical issues.

4. Data visualization platform, to allow for immediate

  understanding of incoming, outgoing and static inventories across all product lines and inventory Tier classes.

 

  a. The Contractor must follow formal document archival protocols (which are provided by the State DoIT)

  utilized within all IDPH managed facilities, which includes the utilization of the IMS system. The Contractor

  must ensure all documentation (Inventory loads, consumption reports, medical formulary, in-bound / out-bound

  records, etc.) is available for retrieval or generation upon any government entities request, following established

  State and Federal Records Act. All data, information, draft, and/or final work products must be turned over to

  any government entity upon completion of this task. In no event will any of the data or information obtained

  during the course of this effort be disclosed to anyone unless expressly authorized in writing by the IDPH OPR

  Deputy Director,DPR Division Chief, or SNS Program Manager. Coverage and Response Time

A. Contractor

  upon receipt of a request for service from CDPH, the Contractor and support personnel must respond to IDPH

  with status updates within four (4) hours during normal operations and within (2) hours in a training

  environment or declared State emergency.

Requests may include, but are not limited to, the following:


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  identified disruption of IMS services, identified disruption of Supervisory Control and Data Acquisition

  (SCADA) monitoring, Temperature / Humidity alarms, change order for programmatic updates, request

  forchange in services or audit inquiries.

B. Status update reports must detail out the specific issue, proposed

  remediation efforts underway, technical advice or clarifications to proposed remediation actions.

C. IDPH

  requires the same level of support for “Normal and Off-hours” work environments. The Contractor must

  contact IDPH and provide a substitute contact if needed due to operational conflicts. “Normal Hours” of support

   shall be defined as 8:00 AM to 5:00 PM CST, Monday through Friday.

D. “Off Hours” support must be arranged

   for special circumstances (e.g., special deployments) and must be agreed to by the State in advance of work to

   be performed. “Off Hours” support shall be defined as 5:01 PM to 7:59 AM CST, Monday through Friday, and

  anytime on weekends and holidays.

The Illinois Department of Public Health (IDPH) maintains a Tier 1

  Pharmaceutical and Medical Materiel management program, which encompasses and utilizes on-site / local,

  redundant and remote applications associated to the sustainment of emergency power, temperature/humidity-

  controlled environments and material management (mechanical) equipment.

a. The Contractor must have the

  present ability and shall provide technical support and regulatory guidance to ensure that facilities, materials,

  power platforms, and electronic systems described in this statement are compliant and remain compliant with

  applicable local, state and Federal requirements, including but not limited to Good Manufacturing Procedures

  (cGMP).

b. The Contractor is responsible for providing external guidance and recommendations based on

  existing or updated industry

standards, in relationship to the ongoing daily functions of the associated

  Emergency Power Platform, Temperature/Humidity

Monitoring and Mechanical Equipment Management

  Systems, ensuring the maintenance of facilities, materials, power platforms and electronic systems remain in a

  state of operational readiness, necessary for the State of Illinois to successfully respond to community disasters

  and public health threats. These obligations also include the Contractor’s obligation for the day-to-day

  maintenance and operations of these resources, maintenance of equipment associated with the work of the

  EAMC, RSS’s and provision of technical assistance (including updated User Guides, Policies, Procedures, etc.)

 

  c. These systems and controls ensure that IDPH can maintain a “Ready State” to respond 24 hours a day, 7

  days a week (24/7) to Public Health emergencies within the IDPH’s jurisdiction and are centrally controlled

  through a web enabled SCADA monitoring platform.

Agiliti Health personnel serve as the First Tier for day-to-

  day management and monitoring of these systems, which includes responding the alarm notifications linked to

  the independent Power platform and Temperature/ Humidity monitoring systems.

d. The Contractor shall utilize

   a web enabled supervisory controls and data acquisition (SCADA) monitoring platform, monitor and address

  alarm notifications during non-business hours for IDPH. This includes making notifications to IDPH personnel

  during nonbusiness hours, so that an initial investigation can be initiated. As part of the monitoring requirements,

   if system alarms can be addressed remotely, the Contractor shall address the situation in the appropriate manner

   and follow-up with a deviation or incident report to IDPH within 24 hours.

 

  This Emergency Purchase has an expected start date of 08/16/2024 through 11/13/2024 with an Original

  Estimated Cost of $729,389.00, using Federal Funds.

   Signed By:  Mike Caceres, APO

      Vendor:  Agiliti Health                                                                          Notary Date:           9/17/2024


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                               $0.00                                           $0.00                   $0.00      25 1

   Federal               $729,389.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  29     Capital Development Board                                                                    File Date:  11/26/2024

 

  Second Filing – 11/26/2024:  FY25,  Qtr 2,  Item # 370

  An Emergency Purchase Extension was received on November 26, 2024 requesting an extension for dates

  starting 12/15/2024 to 3/31/2025. The extension expenditure is not assessed and will be charged for time only.

 

 

  Original Filing – 09/17/2024: FY25, Qtr 1, Item# 29

 

  The scope of work provides for expedited construction services to relocate approximately 40 lf. of the existing

  fence, and attaching to the existing vertical gate post to remove that 40-foot section nearest the sink hole should

  the existing fence fail. Provide a new section of fence running across the existing parking lot with a 24-foot-

  wide gate to enclose the parking lot completely, making the perimeter fully secure. All fencing is to be the same

  as what is currently in place. Relocate all the perimeter lighting to the new fence for nightly security.

 

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement. Section

  01 29 00 PAYMENT PROCEDURES, will be strictly followed and adhered to. The sum of all items listed in the

  Contractor Schedule of Values should equal the contract award amount. Payment amounts will be approved

  based on proof of work actually performed and materials actually used. Construction services provided under

  this procurement should not exceed $141,285.12, which is a place-holder prior entering into a Construction

  Contract, without prior authorization from the Capital Development Board in consultation with the Chief

  Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.

 

  In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall

  perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work

  with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases

  where the material is installed by the contractor.

 

  This Emergency Purchase has an expected start date of 09/17/2024 through 12/15/2024 with an Original

  Estimated Cost of $141,285.12.

   Signed By:  Chris Miles, Exec II

      Vendor:  Sjostrom & Sons, Inc. (576)                                                         Notary Date:           9/17/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $141,285.12                                           $0.00                   $0.00      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  31     Capital Development Board                                                                    File Date:  12/12/2024

 

  Second Filing – 12/12/2024:  FY25,  Qtr 2,  Item # 390

  An Emergency Purchase Extension was received on December 12, 2024 requesting an extension for dates

  starting 12/22/2024 to 09/30/2025. The extension expenditure is not assessed and will be charged for time only.

 

 

 

  Original Filing – 09/24/2024: FY25, Qtr 1, Item# 31

 

  The hydraulic freight elevator in the Nielson Building (W0643) which provides critical dietary service for the

  entire facility has failed and must undergo significant repairs or replacement to be returned to service. The scope

   of work provides for substantial repairs or replacement of the elevator and associated hoistway, machine room,

   controllers, hydraulic components, cab, operators, call buttons and all other associated equipment including

  ancillary items such as lobby smoke detectors, elevator recall, elevator shutdown, video interface and other such

   items as required by the Illinois Elevator Safety Rules (IL Admin Code Title 41 Part 1000) and applicable

  building codes.

 

  Hazardous materials (hydraulic fluid) will need to be removed from the elevator pit. The Illinois Department of

  Innovation and Technology (DoIT) should be consulted for video interface requirements if required by Code.

 

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement. Section

  01 29 00 PAYMENT PROCEDURES, will be strictly followed and adhered to. The sum of all items listed in the

  Contractor Schedule of Values should equal the contract award amount. Payment amounts will be approved

  based on proof of work actually performed and materials actually used. Construction services provided under

  this procurement should not exceed $500,000.00, which is a place-holder prior entering into a Construction

  Contract, without prior authorization from the Capital Development Board in consultation with the Chief

  Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.

 

  In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall

  perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work

  with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases

  where the material is installed by the contractor.

   

  This Emergency Purchase has an expected start date of 09/24/2024 through 12/22/2024 with an Original

  Estimated Cost of $500,000.00.

   Signed By:  Chris Miles, Exec II

      Vendor:  Veterans United Construction                                                       Notary Date:           9/24/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

      State Cost:                      $500,000.00                                           $0.00                   $0.00      25 1

   Federal                        $0.00                                                                   $0.00

  33     Corrections, Department of                                                                    File Date:  12/18/2024

 

  Second Filing – 12/18/2024: FY25, Qtr 2,  Item # 389

  An Emergency Purchase Extension was received on December 18, 2024 requesting an extension for dates

  starting 12/24/2024 to 06/30/2025 at an additional estimated cost of $2,400,000.00, revising the total estimated

  cost to $3,600,000.00.

 

 

  Original Filing – 09/25/2024: FY25, Qtr 1, Item# 33

 

  The vendor will provide global positioning systems (GPS) and radio (RF) electronic monitoring equipment

  related services for individuals being monitored outside of correctional facilities.

 

 

  This Emergency Purchase has an expected start date of 09/25/2024 through 12/24/2024 with an Original

  Estimated Cost of $1,200,000.00.

   Signed By:  Jacenta Wilson, APO

      Vendor:  BI Incorp                                                                               Notary Date:           9/25/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                    $1,200,000.00        $3,600,000.00                  $0.00                   $0.00      25 1

   Federal                        $0.00                                                                   $0.00

 


 

 

 

 

 

 

 

Updates

To

Previously Filed

Emergency Purchases

 

 

 

 

 

 

 

 

 


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  34     Human Services, Department of                                                              File Date:  8/8/2024

 

  Second Filing – 08/08/2023: FY25, Qtr 1,  Item #34

  An Emergency Purchase Extension was received on August 8, 2024 requesting an extension for dates starting

  09/3/2024 to 09/2/2025 at an additional estimated cost of $1,317,405.36, revising the total estimated cost to

  $1,755,920.40.  Reported in the same filing quarter.

 

 

  Original Filing – 6/6/2024: FY25, Qtr 1, Item# 300

 

  The John Madden MHC is establishing a new emergency contract for services starting June 5th, 2024 with the

  Stone Group to provide 24/7 temporary engineering staff and a chief engineer.  The emergency extension for

  the previous emergency contract PO-63641 was not processed in time and the emergency contract ended on

  June 4, 2024.   The Center cannot be without these services.

 

 

 

The Stone Group was providing services on the previous emergency contract.  They are also familiar with

  all boiler systems at Madden MHC and has done extensive work at the site before. The Stone Group has also

  provided emergency engineering services for similar facilities.

 

  Responsibilities include but not limited to:

 

 

Performing and assisting in routine building maintenance tasks;

Perform minor electrical maintenance to

  include but not be limited to replacement or repair of fixtures (e.g. wall switches and outlets, incandescent and

  fluorescent bulbs and tubes, ballasts, sockets, fuses, minor appliances, cords etc.) using appropriate hand or

  power or specialty tools;

Perform minor plumbing maintenance (e.g., replacement or repair of leaks in drains

  and faucets, unclogging of drains, etc.);

Perform minor painting, carpentry, and masonry work (e.g.,

  preparing surfaces and using brush, roller or sprayer to apply paint, fitting locks and handles, hanging doors

  etc.);

Reconfigures, installs, positions and remounts modular offices and space (e.g. furniture, wall panels,

  work surfaces, storage bins, lighting, filing cabinets, etc.) to accommodate user needs and maximize office

  space using various hand, power and specialty tools, dollies and hand trucks;

Perform other work-related

  duties as assignee

   

 

The Stone Group will assist and provide support to ensure our employees are performing to the best of

  their capabilities.

 

  This Emergency Purchase has an expected start date of 06/06/2024 through 09/02/2024 with an Original

  Estimated Cost of $438,515.04.

   Signed By:  Jean Sandstrom, APO

      Vendor:  The Stone Group                                                                      Notary Date:           6/6/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $438,515.04        $1,755,920.40                  $0.00                   $0.00      25 1


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

   Federal                        $0.00                                                                   $0.00

  35     University of Illinois                                                                             File Date:  9/20/2024

 

  Second Filing – 09/20/2024: FY25, Qtr 1,  Item #35

  An Emergency Purchase Extension was received on September 20, 2024 requesting an extension for dates

  starting 09/23/2024 to 02/20/2025 at an additional estimated cost of $386,000.00, revising the total estimated

  cost to $986,000.00. Reported in the same filing quarter

 

  Original Filing – 6/24/2024: FY25, Qtr 1, Item# 302

 

  The University continues to experience a shortage of Building Service Worker (BSW) staff, which means that

  buildings were receiving inadequate levels of service and experienced improper levels of sanitation and

  cleanliness. The existing emergency award VLH280 with Apache will terminate on June 24, 2024.  We are

  requesting a new emergency to allow time for an agreement and transition to be made with Aramark Healthcare

  Support Services via Cooperative purchase #849IDM.  

 

  Apache Service and Supply Company will provide EVS/hospital-grade cleaning, housekeeping, and COVID-19

  disinfection services at UI Hospital (Building 949). Vendor will provide all labor and required equipment to

  complete the work.

 

  This Emergency Purchase has an expected start date of 06/25/2024 through 09/22/2024 with an Original

  Estimated Cost of $600,000.00, using Self-Supporting Funds.

   Signed By:  Aaron Rosenthal, SA Director

      Vendor:  Apache Service & Supply Co.                                                      Notary Date:           6/24/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $600,000.00          $986,000.00                  $0.00                   $0.00      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  36     Human Services, Department of                                                              File Date:  8/9/2024

 

  Final Cost Statement

  Latest Filing – 08/09/2024: FY25, Qtr 1, Item# 36

  An Actual Total Cost of FY25, Qtr 1, Item # 36  is $184,815.22 was reported in the same filing quarter.

 

  Original Filing – 6/25/2024: FY25, Qtr 1, Item# 304

 

  The facility reached out to Master Contract vendors but the vendors were unable to provide timely service.  The

   Stone Group responded quickly and had the ability to begin work immediately. The Stone Group was contacted

   because of their familiarity with the facility from past procurements.

 

  On Saturday, June 22nd at approximately 2100 hours, EMHC experience a power surge of unknown origin and

  blew two (2) fuses in the switchyard. Once power was lost to the building and that loop that supported, three

  (3) patient units, the chiller house, and public aid house. The surge, in 2400- volt lint, damaged underground

  lines from a switch to a transformer, about 100 feet of lines. Chief Engineer called and emailed the primary and

  secondary vendors on the contract list, contacted The Stone Group. Right now, a generator is powering the

  buildings that do not have power. The need to run the A/C to the patient buildings due to high muggy

  temperatures. Chief Engineer estimates that the repair may be done in ten (10) days.

 

  This Emergency Purchase has an expected start date of 06/25/2024 through 09/20/2024 with an Original

  Estimated Cost of $250,000.00.

   Signed By:  Jean Sandstrom, APO

      Vendor:  The Stone Group                                                                      Notary Date:           6/25/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $250,000.00                                   $184,815.22           $184,815.22      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  37     Student Assistance Commission, Illinois                                                    File Date:  12/5/2024

 

  Final Cost Statement

  Latest Filing – 12/5/2024: FY25, Qtr 2, Item # 376

  The Actual Total Cost of FY25, Qtr 2, Item# 376  is $15,465.00, with a final contact term ending.

 

 

  Second Filing - 08/28/2024:  FY25, Qtr 1, Item # 37

  An Emergency Purchase Extension was received on August 28, 2024 requesting an extension for dates starting

  09/01/2024 to 09/30/2024. The extension expenditure is not assessed and will be charged for time only. 

  Reported in the same filing quarter.

 

 

  Original Filing – 6/26/2024: FY25, Qtr 1, Item# 305

 

  This vendor has a tracking management system that will meet the reporting requirements of the grant. This

  vendor also can provide the electronic gift cards with no additional fees. The only cost will be the face value

  cost of the gift cards.

 

  Procurement of electronic gift cards gift cards as incentives for the students/families attending FAFSA Support

  Events or for meals/refreshments to be provided at the FAFSA Support events. For transportation, each

  electronic gift card will be in the amount of $25. Food gift card amounts will vary and will be purchased as

  needed and the cards will be provided to the High School staff member that will be hosting the FAFSA

  Completion event. The cost of the gift cards will include access to an electronic management platform for

  purchasing and tracking the gift cards and can be limited to gift card options for eligible transportation and

  food/restaurant brands.  The gift card tracking management system must allow for the control, tracking and

  reporting of the gift cards as required under the grant agreement. Payments must be made to students/families at

   the time of the event.

 

  This Emergency Purchase has an expected start date of 06/26/2024 through 08/31/2024 with an Original

  Estimated Cost of $90,000.00, using Federal Funds.

   Signed By:  Lisa Sayers, APO

      Vendor:  Telenations dba Giftogram                                                          Notary Date:           6/26/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                               $0.00                                           $0.00                   $0.00      25 1

   Federal                 $90,000.00                                                            $15,465.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  38     Central Management Services, Department of                                            File Date:  8/6/2024

 

  Final Cost Statement

  Latest Filing – 08/06/2024: FY25, Qtr 1, Item# 38

  An Actual Total Cost of FY25, Qtr 1, Item # 38  is $284,932.86 was reported in the same filing quarter.

 

 

  Original Filing – 06/26/2024: FY25, Qtr 1, Item# 306

 

  CMS intends to purchase two (2) conventional day cab trucks. These trucks are heavy duty (semi) trucks that

  are designed for day, as opposed to overnight, trips to haul and deliver heavy loads across long distances. CMS

  Property Control will use these trucks to move, redistribute and recycle surplus state property.

 

  This is a quick purchase for items that are available onsite at a severely discounted price, so there would not be

  an opportunity for subcontracting. The NIGP code 072-08 resulted in a 1% goal. The three vendors listed under

   that code were 3642 Logistics Group, LLC, Terrazas Trucking, Inc, and TWS Enterprises, Inc. These are all

  trucking companies that provide freight hauling services but do not sell trucks.

 

  This Emergency Purchase has an expected start date of 06/26/2024 through 06/30/2024 with an Original

  Estimated Cost of $285,262.86.

   Signed By:  David Thomas, APO

      Vendor:  CIT Trucks                                                                             Notary Date:           6/26/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $285,262.86                                   $284,932.86           $284,932.86      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  39     Capital Development Board                                                                    File Date:  9/16/2024

 

  Second Filing – 09/16/24:  FY25,  Qtr 1,  Item # 39

  An Emergency Purchase Extension was received on September 16, 2024 requesting an extension for dates

  starting 9/17/2024 to 01/31/2025. The extension expenditure is not assessed and will be charged for time only. 

  Reported in the same filing quarter.

 

  Original Filing – 06/27/2024: FY25, Qtr 1, Item# 309

 

  The scope of work provides for the assessment and repair of the air handling unit blower motor, and other

  ancillary components if required, at the Pontiac Correctional Center Health Care Unit. Temporary cooling

  measures may be required.

 

   Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any

   design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,

  will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should

  equal the contract award amount. Payment amounts will be approved based on proof of work actually

  performed and materials actually used. Construction services provided under this

  procurement should not exceed $50,000.00, which is a place-holder prior entering into a Construction Contract,

   without prior authorization from the Capital Development Board in consultation with the Chief Procurement

  Office. Final Actual Costs will be reported upon project completion and project close-out.

 

  In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall

  perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work

  with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases

  where the material is installed by the contractor.

 

  This Emergency Purchase has an expected start date of 06/20/2024 through 09/17/2024 with an Original

  Estimated Cost of $50,000.00.

   Signed By:  Chris Miles, Exec II

      Vendor:  Comtech Holding dba Xcell Mechanical Serv                                   Notary Date:           6/27/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                        $50,000.00                                           $0.00                   $0.00      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  40     Chicago State University                                                                       File Date:  9/16/2024

 

  Second Filing – 09/16/2024: FY25, Qtr 1,  Item #40

  An Emergency Purchase Extension was received on September 16, 2024 requesting an extension for dates

  starting 09/29/2024 to 03/29/2025 at an additional estimated cost of $20,000.00, revising the total estimated cost

   to $60,000.00. Reported in the same filing quarter

 

 

  Original Filing – 06/27/2024: FY25, Qtr 1, Item# 310

 

  Chicago State University had hired a search firm and since the search failed to provide the best qualified

  candidates, we are required to restart the search.  Therefore, since Consultant Natalie Covello is most familiar

  with our processes and our need is immediate and ongoing, we are asking her to continue as the consultant for

  the internal auditor's office.

 

  Consultant Covello will provide support to facilitate the internal and external audit functions. Carry out audit

  activities as set forth in the University's FY2024 Audit Plan. Assist in the facilitation, planning and the

  conducting of audits in areas such as finance, compliance, IT, and operations. Analyze institution's highly

  technical and complex processes and recommend improvements in efficiency and compliance with regulations.

  Recommend feasible solutions and operational changes. Facilitate the communication of audit results through

  written reports to the President and the CSU Board of Trustees Finance and Audit Committee. Advise on the

  enterprise risk management and the compliance and ethics program. Provide support to facilitate external audit

  functions. Coordinate with risk management team members including the Chief Compliance Officer and the

  Associate Director for Compliance.

 

  This Emergency Purchase has an expected start date of 07/01/2024 through 09/28/2024 with an Original

  Estimated Cost of $40,000.00.

   Signed By:  Zaldwaynak Scott, Pres

      Vendor:  Natalie Covello                                                                        Notary Date:           6/27/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                        $40,000.00            $60,000.00                  $0.00                   $0.00      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  41     University of Illinois                                                                             File Date:  9/24/2024

 

  Second Filing – 09/24/2024: FY25, Qtr 1,  Item #41

  An Emergency Purchase Extension was received on September 24, 2024 requesting an extension for dates

  starting 09/29/2024 to 09/28/2025 at an additional estimated cost of $405,000.00, revising the total estimated

  cost to $540,000.00. Reported in the same filing quarter

 

  Original Filing – 07/09/2024: FY25, Qtr 1, Item# 314

 

  Water treatment program for the steam distribution and condensate return piping systems, cooling, pre-

  treatment reverse osmosis (RO) systems, counsel to the Power Plant’s chemical treatment personnel, quality

  assurance testing and any other specialized services necessary to ensure effective and efficient maintenance of

  heat transfer surfaces. The plants consist of two (2) chill water plants, two (2) chill loops, one (1) high temp

  hot water loop, one (1) steam generation and distribution system.

 

  This Emergency Purchase has an expected start date of 07/01/2024 through 09/28/2024 with an Original

  Estimated Cost of $135,000.00, using Self-Supporting Funds.

   Signed By:  Aaron Rosenthal, SAD

      Vendor:  ChemTreat, Inc.                                                                       Notary Date:           7/9/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $135,000.00          $540,000.00                  $0.00                   $0.00      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  43     Corrections, Department of                                                                    File Date:  8/7/2024

 

  Final Cost Statement

  Latest Filing – 08/07/2024: FY25, Qtr 1, Item# 43

  An Actual Total Cost of FY25, Qtr 1, Item # 43 is $32,688.00 was reported in the same filing quarter as the

  third filing.

 

  Third Filing – 07/12/2024:  FY25,  Qtr 1,  Item #317

  An Emergency Purchase Extension was received on July 12, 2024 requesting an extension for dates starting

  07/15/2024 to 10/14/2024. The extension expenditure is not assessed and will be charged for time only.

 

 

  Second Filing – 04/08/2024:  FY24,  Qtr 4,  Item # 39

  An Emergency Purchase Extension was received on April 8, 2024 requesting an extension for dates starting

  04/15/2024 to 07/14/2024. The extension expenditure is not assessed and will be charged for time only.

 

 

  Original Filing – 1/25/2024: FY24, Qtr 3, Item# 36

 

  This vendor was the only business able to provide needed equipment for this emergency.

 

  The Illinois Department of Corrections is leasing two (2) 20 foot portable coolers trucks to store Dietary

  commodities for Statesville Correctional Center due to their freezer/cooler failure to maintain adequate

  temperatures. The food loss through improper storage temperatures will be alleviated through this procurement

  and provide the agency cost savings.  CDB is trying to expedite the processing of the long-term replacement of

  the freezers/coolers,  but the project has been pushed back an additional 3 months.

 

  This Emergency Purchase has an expected start date of 01/15/2024 through 04/14/2024 with an Original

  Estimated Cost of $16,344.00.

   Signed By:  Sandy Robinson II, Manager

      Vendor:  Polar Leasing                                                                          Notary Date:           1/25/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                        $16,344.00                                    $32,688.00            $32,688.00      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  44     Central Management Services, Department of                                            File Date:  10/30/2024

 

  Final Cost Statement

  Latest Filing –10/30/2024: FY25, Qtr 2, Item # 343

  The Actual Total Cost of FY25, Qtr 2, Item# 343  is $1,245,413,.87, with a final contact term ending

 

 

  Second Filing – 04/11/2024:  FY25,  Qtr 1,  Item # 44

  An Emergency Purchase Extension was received on April 11, 2024 requesting an extension for dates starting

  4/12/2024 to 7/11/2024. The extension expenditure is not assessed and will be charged for time only.

 

 

  Original Filing – 1/9/2024: FY24, Qtr 3, Item# 11

 

  Qualified and experienced professional firm to implement and maintain a comprehensive branding, marketing,

  recruitment, advertising, media buying, and public relations services in a unified and efficient manner.  This

  initiative is meant to provide critical State positions (medical and safety) with qualified employees in order to

  maintain the highest level of care and safety in facilities throughout the State. The struggle to hire and retain

  qualified medical and support staff for care facilities throughout the State has led to the serious disruption in

  providing a safe environment for both tax payers and State staff. This contract is meant to provide a solution to

  the ongoing hiring crisis.

 

  This Emergency Purchase has an expected start date of 01/16/2024 through 04/15/2024 with an Original

  Estimated Cost of $1,200,000.00.

   Signed By:  David Thomas, APO

      Vendor:  TimeZoneOne, Inc.                                                                   Notary Date:           1/9/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                    $1,200,000.00                                 $1,245,413.87        $1,245,413.87      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  45     Central Management Services, Department of                                            File Date:  10/11/2024

 

  Final Cost Statement

  Latest Filing – 10/11/2024: FY25, Qtr 2, Item # 335

  The Actual Total Cost of FY25, Qtr 2, Item# 335   is $1,291,876.14, with a final contact term ending.

 

  Third Filing –06/25/2024: FY25, Qtr 1,  Item # 45

  An Emergency Purchase Extension was received on June 25, 2024 requesting an extension for dates starting

  7/11/2024 to 12/31/2024 at an additional estimated cost of $2,500,000.00, revising the total estimated cost to

  $3,700,000.00

  Reported in the same filing quarter as second filing.

 

  Second Filing – 04/11/2024:  FY25,  Qtr 1,  Item # 318

  An Emergency Purchase Extension was received on April 11, 2024 requesting an extension for dates starting

  4/12/2024 to 7/11/2024. The extension expenditure is not assessed and will be charged for time only.

 

 

  Original Filing – 1/9/2024: FY24, Qtr 3, Item# 11

 

  Qualified and experienced professional firm to implement and maintain a comprehensive branding, marketing,

  recruitment, advertising, media buying, and public relations services in a unified and efficient manner.  This

  initiative is meant to provide critical State positions (medical and safety) with qualified employees in order to

  maintain the highest level of care and safety in facilities throughout the State. The struggle to hire and retain

  qualified medical and support staff for care facilities throughout the State has led to the serious disruption in

  providing a safe environment for both tax payers and State staff. This contract is meant to provide a solution to

  the ongoing hiring crisis.

 

  This Emergency Purchase has an expected start date of 01/16/2024 through 04/15/2024 with an Original

  Estimated Cost of $1,200,000.00.

   Signed By:  David Thomas, APO

      Vendor:  TimeZoneOne, Inc.                                                                   Notary Date:           1/9/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                    $1,200,000.00        $3,700,000.00       $1,291,876.14        $1,291,876.14      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  46     Corrections, Department of                                                                    File Date:  12/16/2024

 

  Fifth Filing – 12/16/2025: FY25, Qtr 2,  Item # 388

  An Emergency Purchase Extension was received on December 16, 2024 requesting an extension for dates

  starting 01/01/2025 to 02/28/2025 at an additional estimated cost of $50,000,000.00, revising the total estimated

  cost to $730,250,000.00.

 

  Fourth Filing –06/13/2024: FY25, Qtr 1,  Item # 46

  An Emergency Purchase Extension was received on June 13, 2024 requesting an extension for dates starting

  7/1/2024 to 12/31/2024 at an additional estimated cost of $150,000,000.00, revising the total estimated cost to

  $680,250.000.00

 

  Third Filing – 03/14/2024: FY24, Qtr 3,  Item # 138

  An Emergency Purchase Extension was received on March 14, 2024 requesting an extension for dates starting

  03/31/2024 to 06/30/2024 at an additional estimated cost of $75,000.00, revising the total estimated cost to

  $530,250,000.00.

 

  Second Filing – 12/27/2023: FY24, Qtr 3,  Item # 63

  An Emergency Purchase Extension was received on December 27, 2023 requesting an extension for dates

  starting 10/28/2022 to 3/30/2024 at an additional estimated cost of $262,250,000.00, revising the total estimated

  cost to $455,250,000.00.

 

 

  Original Filing – 7/31/2022: FY23, Qtr 1, Item# 23

 

  Vendor is to provide the medical, dental, vision, audiology, pharmaceutical and mental health services for

  offenders at specified State correctional centers. Under the direction of the IDOC Medical Director and the

  IDOC Chief of Mental Health Services and according to the program definitions and specifications as outlined in

   this contract, Vendor is to arrange and provide for services on-site and as necessary off-site at local hospitals,

  outpatient facilities and consultative physician offices. Agency recognizes that methods of delivery of these

  services may differ from methods used to provide services to members of the general public, but the care and

  services Vendor provides should be similar. It is the intent of Agency for all offenders to receive adequate and

  medically necessary health care services regardless of place of assignment or disciplinary status. Vendor will

  provide these services at the following correctional centers beginning with the effective date of this contract: Big

   Muddy, Centralia, Danville, Decatur, Dixon, East Moline, Elgin, Graham, Hill, Illinois River, Jacksonville, Joliet

  Treatment Center, Joliet Inpatient Treatment Center, Kewanee, Lawrence, Lincoln, Logan, Menard,

  Murphysboro, Pinckneyville, Pontiac, Robinson, Shawnee, Sheridan, Southwestern, Statesville (including the

  Reception & Classification Center), Taylorville, Vandalia, Vienna, and Western Illinois.

 

The vendor will

  continue to supply medical, dental, vision, audiology, pharmaceutical and mental health services for individuals

  in custody at the specified correctional centers. The Illinois Department of Corrections is in the final phases of

  RFP review before publicly posting.

 

  The Illinois Department of Corrections has made efforts to ensure that Wexford Health Source, Inc. maintains

  the 15% BEP goal established under this emergency. 

Boswell Pharmacy Services, LLC, Affinity Pharmacy

  Care, LLC, CarePath Integrated Health, LLC, 3 R Healthcare Products, Precise Specialties, Mid Central Medical


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  Inc., Chardonnay Dialysis, LLC, Comfort Care Medical Supply, ProAlliance Corp, Target Office Products,

  Professional Mgt Enterprises, Inc, Jubilee Medical Services PLLC

 

  This Emergency Purchase has an expected start date of 07/30/2022 through 10/27/2022 with an Original

  Estimated Cost of $40,000,000.00.

   Signed By:  Jacenta Wilson, APO

      Vendor:  Wexford Health Sources, Inc.                                                       Notary Date:           7/31/2022

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                  $40,000,000.00     $730,250,000.00                  $0.00                   $0.00      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  47     Southern Illinois University                                                                    File Date:  9/26/2024

 

  Final Cost Statement

  Latest Filing – 09/26/2024: FY25, Qtr 2, Item # 332

  The Actual Total Cost of FY25, Qtr 2, Item# 332  is $569,596.00, with a final contact term ending

 

 

  Second Filing – 07/11/2024: FY25, Qtr 1,  Item # 47

  An Emergency Purchase Extension was received on July 11, 2024 requesting an extension for dates starting

  07/10/2024 to 10/8/2024 at an additional estimated cost of $3528.00, revising the total estimated cost to

  $569,596.00

 

  Original Filing – 4/15/2024: FY24, Qtr 4, Item# 8

 

  Art & Design East (ADE) and Student Fitness Center on the Edwardsville campus were severely damaged in a

  storm on March 15, 2024. Both roofs sustained total loss and require replacement. Insurance claim is being

  made, SIUE Facilities Fee account will be fund costs until insurance reimbursement is complete.

 

  This Emergency Purchase has an expected start date of 04/10/2024 through 06/10/2024 with an Original

  Estimated Cost of $566,068.00.

   Signed By:  Matt Brown, Dir of Purchases

      Vendor:  W. James Taylor Inc.                                                                 Notary Date:           4/15/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $566,068.00          $569,596.00         $569,596.00           $569,596.00      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  48     Innovation & Technology, Department of                                                  File Date:  6/21/2024

 

  Third Filing – 06/21/2024:  FY25,  Qtr 1,  Item # 48

  An Emergency Purchase Extension was received on June 21, 2024 requesting an extension for dates starting

  07/01/2024 to 01/31/2025. The extension expenditure is not assessed and will be charged for time only.

 

 

  Second Filing - 07/31/2023:  FY24,  Qtr 1,  Item # 60

  An Emergency Purchase Extension was received on July 31, 2023 requesting an extension for dates starting

  09/28/2023 to 06/30/2024. The extension expenditure is not assessed and will be charged for time only.

 

  Original Filing – 6/20/2023: FY24, Qtr 1, Item# 103

 

  Alert IT Solutions, Inc. (AlertIT) is a CMS registered BEP reseller of Rocket Software. The Rocket products in

  use by DoIT provide application access to the agency' mainframe.

   

 

Rocket Software is the provider of several Mainframe software packages including Legasuite,

  Mobius\Document Direct, Bluezone, CICS TS,

   

 

The reason for this emergency purchase is due to DoIT has an IFB for a master contract in process, but

  the IFB will require reposting we did not receive any bids on the first posting.  Redoing the bid posting added to

  the time it that it will take to award a vendor which is now too long to allow timely execution of our annual

  license renewals expiring.  Additionally, DoIT has been holding a vital security upgrade to our Mobius software

  which is no longer supported by the vendor and exposes the State to ransomware and other attacks. Mobius is

  critical for business functions running and the software licenses are also critical to the mainframe and the many

  applications  SOI employees and citizens rely upon to provide services.  Once the IFB is complete it will replace

  this Emergency and when the IFB has been executed, the emergency contract will no longer be needed.

 

 

Below are the systems impacted:

Mobius\Direct View version that SOI is running is at end of life and could

   be subject to malicious attacks. The master contract will not be awarded in a timely manner, and we can’t wait

  for December or January for this upgrade after waiting nearly a year after it's end of life to utilize the master for

   this upgrade. We now run the risk of significant work disruption with this software.  Mobius is a mainframe

  reporting software, which processes thousands of reports monthly from the mainframe and is critical to the

  State of Illinois for daily processing and business needs.  Mobius functionality also requires CICS TIMON, Data

   Z- Data Z Web and View Direct API.

 

 

Legasuite is a Web based GUI front end to the IMS Mainframe based KIDS system. GUI is Graphical User

  Interface and IMS is a mainframe database and transaction system in which applications for mainframe are

  written.  We are choosing them as a Rocket reseller because of an excellent track record in providing SOI

  service.   Lack of maintenance would  cause the interfaces to the KIDS application to become unstable and

  unreliable, resulting in reduced efficiency and increased costs of using KIDS and possibly system failure. This

  could result in the Agency's failure to meet program objectives, federal and state mandates. The KIDS or Key

  Information Delivery System is used by Child Support Enforcement and the information it is providing directly

  impacts child welfare in the state of Illinois. The Key Information Delivery System (KIDS) notifies the Division

  of Child Support Enforcement (DCSE) of all: Approvals; Suspensions; Resumptions; Cancellations; Sanctions;

  Reinstatements; Additions and deletions of a dependent child to the cash or medical assistance unit; Inter-Office

  transfers of cases; Changes in program eligibility; Changes in the basis of a child's eligibility; Account

  information; and all known information relating to the noncustodial parent.

 


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  Bluezone- is the primary terminal access to the mainframe.  It is the application used to sign on for every single

  mainframe user in order to access every single application on the mainframe.

 

  The below products are currently licensed and used by agencies hosted and supported on the State of Illinois IT

   infrastructure. The licenses expire on 6/30/2022.

   

 

This Emergency is for maintenance on:

VNZ - Mobius®-Windows,VNB - Mobius®-Windows - Packet

  Production,VNN - Mobius®-Windows - Network Server Access,VNL -

Mobius®-Windows - Advanced Laser

  Printing,DRZ - ASG-DocumentDirect®,DRN - ASG-DocumentDirect® - Network Server

Access,DRA - ASG-

  DocumentDirect® - AFP,DRD - ASG-DocumentDirect® - DJDE/Metacode,DXZ - ASG-DocumentDirect®

  Application

Suite,DXN - ASG-DocumentDirect® Application Suite - Network Server Access,DXA - ASG-

  DocumentDirect® Application Suite -

AFP,DNA - ASG-DocumentDirect® for the Internet-NT - AFP,DRM -

  ASG-DocumentDirect® - z/OS Server Access,DRA -

ASGDocumentDirect -®AFP,DRD - ASG-

  DocumentDirect® - DJDE/Metacode - TCE - ASG-TMON® for CICS TS for z/OS - DNZ - ASG-

  DocumentDirect® for the Internet-NT,DNM - ASG-DocumentDirect® for the Internet-NT - z/OS Server

  Access,DND - ASG-DocumentDirect® for the Internet-NT - DJDE/Metacode,VZZ - Mobius®-z/OS,VZB -

  Mobius®-z/OS - Packet Production,VZC - Mobius®-z/OS - CICS Server,VZU - Mobius®-z/OS -VTAM

  Server,VZL - Mobius®-z/OS - Advanced Laser Printing,VZR - Mobius®-z/OS - Remote Job - Output,VZM -

  Mobius®-z/OS - Microfiche,VZT - Mobius®-z/OS - Tape ViewDirect,VZN - Mobius®-z/OS -IBM-OAM,VZO

  - Mobius®-z/OS - FileTek Optical ViewDirect,VZK - Mobius®-z/OS - Kodak Optical ASG-DocumentDirect®

  for the Internet-NT - ViewDirect API for JAVA (DNJ) - LS 3270 GUI Developer WinJa Maintenance - LS 3270

   GUI Server WinJa Maintenance - LS Client Access License 3270/VT WinJa Maintenance - Rocket MX

  (Desktop Edition) Engine For 3270 Maintenance - Rocket MX (Desktop Edition) Builder For 3270 Maintenance

  - Rocket Modern Experience Reinstatement Fee.

 

 

Rocket Data Z and Data Z Webserver: supporting software for Mobius

 

  This Emergency Purchase has an expected start date of 07/01/2023 through 09/28/2023 with an Original

  Estimated Cost of $2,105,999.59.

   Signed By:  Van P Austin, APO

      Vendor:  Alert IT Solutions Inc                                                                Notary Date:           6/20/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                    $2,105,999.59                                           $0.00                   $0.00      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  49     Innovation & Technology, Department of                                                  File Date:  7/15/2024

 

  Final Cost Statement

  Latest Filing – 07/15/2024: FY25, Qtr 1, Item # 49

  The Actual Total Cost of FY25, Qtr 1, Item# 49  is $585,489.10

 

 

  Original Filing – 4/7/2023: FY23, Qtr 4, Item# 16

 

  The ease of use and reliability of the YubiKey is proven to reduce password support incidents by 92%. These

  devices are more secure and user friendly than SMS and many other methods. They are also phishing-resistant.

   CDW Government is a authorized reseller, and they are a vendor that we have used in the past to purchase a

  small amount of the YubiKeys.  We have also used CDW Government to procure project managers in the past

  using their subcontractor, Revere Consulting, a registered CMS BEP firm.  

 

  Qty of  2,000 YubiKey 5 NFC FIPS Series which is a hardware based authentication solution that provides

  superior defense against phishing, eliminates account takeovers, and enables compliance requirements for strong

   authentication. 2,500 project management hours to manage remediation efforts.

 

 

 

An IFB for Yubikeys is currently posted and once evaluated, awarded, negotiated, and executed will provide

  a long term contract vehicle to purchase more Yubikeys to expand protection of state devices and network. 

 

  All of the project management hours will be completed by a BEP vendor. The value of this emergency is

  approximately 20/80% goods/services.  100% of the services are provided by Revere, a registered CMS BEP

  firm.  Therefore, this emergency is estimated at 80% BEP

 

  This Emergency Purchase has an expected start date of 04/07/2023 through 07/06/2023 with an Original

  Estimated Cost of $743,000.00.

   Signed By:  Van P Austin, APO

      Vendor:  CDW Government                                                                    Notary Date:           4/7/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $743,000.00                                   $585,489.10           $585,489.10      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  50     Central Management Services, Department of                                            File Date:  6/6/2024

 

  Final Cost Statement

  Latest Filing – 06/06/2024: FY25, Qtr 1, Item # 50

  The Actual Total Cost of FY25, Qtr 1, Item# 50  is $1,408.65.

 

 

  Original Filing – 4/11/2023: FY23, Qtr 4, Item#18

 

  Repair gas leak on main gas line that feeds boilers and tune north boiler because it is burning yellow. May be

  necessary to replace 4" gas line. Failure to repair the gas leak will cause the building to have to shut down and

  will affect State operations.

 

  Statewide there are two (2) BEP vendors registered for NIGP code 910-63 and both of these vendors are

  located in the Chicago area, which is over 4 hours away.  Therefore, due to the emergency condition, we feel it

  is better to use a local vendor who is familiar with the system.

 

  This Emergency Purchase has an expected start date of 04/11/2023 through 07/09/2023 with an Original

  Estimated Cost of $2,000.00.

   Signed By:  Martha Blackwell, manager

      Vendor:  Henson Robinson Co.                                                                Notary Date:           4/11/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                         $2,000.00                                      $1,408.65              $1,408.65      25 1

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                           July 1, 2024 through September 30, 2024

  51     Central Management Services, Department of                                            File Date:  8/1/2024

 

  REVISED

  Final Cost Statement

  Latest Filing – 08/01/2024: FY25, Qtr 1, Item # 51

  The Actual Total Cost of FY25, Qtr 1, Item# 51  is $1,235,904.40.

  Revised in the same filing quarter.

 

  Final Cost Statement

  Latest Filing – 06/27/2024: FY25, Qtr 1, Item # 325

  The Actual Total Cost of FY25, Qtr 1, Item# 325  is $1,047,798.14.

 

 

  Original Filing – 2/12/2024: FY24, Qtr 3, Item# 32

 

  Estimated cost equipment and labor to clean up an oil spill from a leaking generator that got into Lake Story at

  2100 N. Lake Storey Rd, Galesburg IL 61401 (E0002).

 

  Statewide, there is only 1 BEP vendor registered under NIGP Code 926-65. However, they are in Chicago

  which is almost 2 hours away and a vendor that could get there immediately was needed so EnviroServe was

  chosen as they are a little less than an hour away.