LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  1      University of Illinois                                                                             File Date:  10/1/2024

  Original Filing – 10/01/2024: FY25, Qtr 2, Item# 1

 

  MindPower/Staffing Team Inc provides temporary staffing for UIC and UI Health HR under RFP award

  #KRS128 that will expire on September 30, 2024.  These temporary employees provide clinical and non-clinical

  support in areas with staffing shortages, open positions that have not yet been filled, or have been hired due to a

  critical, short-term needs. The university is currently in the review of the proposals received under the new RFP

   #PPA109.  Given the volume, and the time required to successfully complete the RFP award process, UIC HR

  is requesting an emergency for the temporary staffing services until the new RFP #PPA109 is awarded.

 

  MindPower/Staffing Team Inc will provide temporary, agency hires to fill a variety of clinical and non-clinical

  positions at UIC and UIH.

 

  This Emergency Purchase has an expected start date of 10/01/2024 through 12/29/2024 with an Original

  Estimated Cost of $945,000.00.

   Signed By:  Aaron Rosenthal, Asst. V. Chancellor

      Vendor:  MindPower/Staffing Team                                                          Notary Date:           9/26/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $945,000.00                                           $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  2      Public Health, Department of                                                                  File Date:  10/3/2024

  Original Filing – 10/03/2024: FY25, Qtr 2, Item# 2

 

  Using State & Federal Funds

 

  Netsmart Technologies, Inc. provides the source code that the current customized, proprietary application uses.

   They are the only vendor who can maintain the current software.  Without this vendor IDPH would experience

  untimely delays in the filing of vital records would result in delayed dispositions.  Families would be delayed

  along with death benefits, legal and estate matters.  Families would be delayed months to place their newborns

  on their health insurance and months to obtain a social security card for their newborn.  Access to vital records

  by stakeholders, governmental units, and others would be delayed. Issuance of certified copies of birth and

  death records will be delayed and in turn will delay obtaining the drivers licenses, passports and other legal

  documents that require certified copies of vital records. The current system is used to monitor disease

  outbreaks, cause of death data tracking and surveillance would be manual and delayed by months. Training time

  and effort costs for over 6,000 statewide users of the system to switch back to paper filing of vital records.  It

  would be extremely difficult for the over 6000 system users and limited State staff to manually transfer vital

  records for signatures and to the State archives for manual retrieval purposes.

 

  These services are necessary for licensing, maintenance, and services associated with the maintenance on

  existing functions in the Illinois Vital Records System. The IVRS system provides a web-based means for Vital

  Record staff to maintain vital event data. The software also provides hospitals, clinics, funeral directors,

  physicians, medical examiners, coroners, and local registrars around the state a web-based means to enter data

  associated with the registration of births, deaths, and fetal deaths. In addition, the software provides hospitals a

  web-based means to enter data associated with IDPH’s birth-related programs and a means for IDPH to extract

  the individual data of the birth-related programs.  About 500,000 vital records are registered annually. If the state

   did not go forward with this procurement, all vital record event recording would revert to paper

  filing/registration, and manual entry into a database would be required at the state level.

 

 

Licensing and maintenance services allowing for the continued functionality of the IVRS classic system.

  Services provided will include:

 

VRS / Birth Customerization

VRS / OVS

VRS / Framework

VRS / Security Application

VRS / GIS

  Interface

VRS / Death Module

VRS / Death Customization

VRS / APORS

Vital Records Fax Attestation

  Subsystem

Acordex Maintenance

 

  This Emergency Purchase has an expected start date of 10/7/2024 through 01/4/2025 with an Original

  Estimated Cost of $459,846.47, using State & Federal Funds.

   Signed By:  Michael Caceres, APO

      Vendor:  Netsmart Tech, Inc.                                                                   Notary Date:           10/3/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $459,846.47                                           $0.00                   $0.00      25 2


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

   Federal                        $0.00                                                                   $0.00

  3      Human Services, Department of                                                              File Date:  10/4/2024

  Original Filing – 10/04/2024: FY25, Qtr 2, Item# 3

 

  Nichols Enterprises, LLC is a ServPro vendor experienced in mold and water remediation. This vendor was

  previously used at the Ludeman Center for FY23 water and mold remediation. The Center has been satisfied

  with the services provided by the vendor.

 

  The vendor will provide temporary kitchen trailers while performing water and mold remediation in the existing

  Kitchen area.

 

  This Emergency Purchase has an expected start date of 09/30/2024 through 12/27/2024 with an Original

  Estimated Cost of $227,593.52.

   Signed By:  Jean Sandstrom, APO

      Vendor:  Nichols Enterprises                                                                   Notary Date:           10/4/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $227,593.52                                           $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  4      Human Services, Department of                                                              File Date:  10/4/2024

  Original Filing – 10/4/2024: FY25, Qtr 2, Item# 4

 

  Nichols Enterprises, LLC is a ServPro vendor experienced in mold and water remediation. This vendor was

  previously used at the Ludeman Center for FY23 water and mold remediation. The Center has been satisfied

  with the services provided by the vendor.

 

  The vendor will provide all labor and materials to investigate and remediate water damage in the Ludeman Center

   kitchen area.

 

  This Emergency Purchase has an expected start date of 09/30/2024 through 12/27/2024 with an Original

  Estimated Cost of $107,221.82

   Signed By:  Jean Sandstrom, APO

      Vendor:  Nichols Enterprises                                                                   Notary Date:           10/4/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $107,221.82                                           $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  5      Innovation & Technology, Department of                                                  File Date:  10/10/2024

  Original Filing – 10/10/2024: FY25, Qtr 2, Item# 5

 

  2 2024 FORD TRANSIT T-150 CARGO VANS

 

  Vehicles must be purchased from new car dealerships.  NIGP Code 071-90 & 071-92 do not have any BEP

  Certified vendors that are new car dealerships therefore we could not attempt to utilize any BEP certified

  vendors.

 

  Vendor quoted at least 6 months for the delivery of vans under the master contract.

 

  This Emergency Purchase has an expected start date of 10/10/2024 through 12/31/2024 with an Original

  Estimated Cost of $104,115.00.

   Signed By:  Albert Coll, Chief Admin Officer

      Vendor:  Landmark Ford                                                                        Notary Date:           10/10/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $104,115.00                                           $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  6      Transportation, Department of                                                               File Date:  10/10/2024

  Original Filing – 10/10/2024: FY25, Qtr 2, Item# 6

 

  IDOT recently placed an order for 508 paratransit vehicles on behalf of the state's public transportation

  providers and non-profit agencies providing transportation for seniors and individuals with disabilities. This

  professional services contract will provide in-plant inspections throughout the manufacturing process of these

  complex paratransit vehicles, preparation of Pre-Award and Post-Delivery Buy America Audits, and oversight to

   ensure all federal rolling stock requirements are met prior to delivery of these vehicles.

 

  This Emergency Purchase has an expected start date of 10/10/2024 through 01/07/2025 with an Original

  Estimated Cost of $174,265.56.

   Signed By:  Omolara Erewele, APO

      Vendor:  AmeriTran Serv Corp dba Transit Resource Ctr                                 Notary Date:           10/10/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                                                                                 $0.00                   $0.00      25 2

   Federal               $174,265.56                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  7      Transportation, Department of                                                               File Date:  10/15/2024

  Original Filing – 10/15/2024: FY25, Qtr 2, Item# 7

 

  IDOT is purchasing twelve (12) 2024 Chevrolet Tahoe 4WD 4dr for IDOT D1 Emergency Traffic Patrol. The

  Emergency Traffic Patrol (ETP) personnel serve as critical first responders on the highway system within

  District 1. They collaborate with the Illinois State Police (ISP), fire departments, EMS, and other agencies at

  accident scenes, vehicle breakdowns, and criminal investigations, providing essential traffic control to protect

  both the motoring public and first responders. In addition to traffic control, ETP personnel assist stranded

  motorists, ensuring safe and efficient traffic flow. Currently, ETP has exhausted its pool of spare vehicles,

  leaving no backups available when front-line vehicles are undergoing repair or maintenance. Given the nature of

  their work, these vehicles are frequently involved in accidents while performing traffic management, resulting in

   substantial wear and damage. To maintain uninterrupted service and ensure ETP can meet safety demands on

  the highway, the immediate acquisition of 12 SUVs is essential. This emergency purchase will provide the

  necessary fleet support to prevent operational disruptions and maintain the safety of both the public and first

  responders.

 

  This Emergency Purchase has an expected start date of 10/15/2024 through 01/12/2025 with an Original

  Estimated Cost of $672,672.00.

   Signed By:  Omolara Erewele, APO

      Vendor:  Bachman Auto Group                                                                Notary Date:           10/15/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $672,672.00                                           $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  8      University of Illinois                                                                             File Date:  10/22/2024

  Original Filing – 10/22/2024: FY25, Qtr 2, Item# 8

 

  Using Self-Supporting Funds

 

  Mechanical Vibration and Balancing Services Inc will provide labor and materials for the following emergency

  rebuild services.

  Roll out the AHU and remove pitched wheel from the motor shaft, remove the old motor for the housing and

  transport for off-site repairs, install university-owned (repaired) spare motor, install rebuilt fixed pitched wheel,

  reinstall AHU, reinstall flex connection, test and balance AHU after repairs are complete.

 

  This Emergency Purchase has an expected start date of 10/21/2024 through 01/18/2025 with an Original

  Estimated Cost of $111,890.00., using Self-Supporting Funds.

   Signed By:  Aaron Rosenthal, Interim Asst V. Chancellor

      Vendor:  Mechanical Vibration & Balancing Serv                                          Notary Date:           10/22/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $111,890.00                                           $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  9      Natural Resources, Department of                                                           File Date:  10/21/2024

  Original Filing – 10/21/2024: FY25, Qtr 2, Item# 9

 

  The Agency would like to move forward with repairing the chiller as soon as possible. This project will include

  removal and replacement of the failed chiller (with an in-kind system utilizing modern glycol mixture – RF410A

  refrigerant). This project will also include disconnection of power systems (including control wiring and

  required extensions), modification of existing piping connections, and setting new chiller isolators. The project

  will also require proper disposal (recycling) of the failed chiller refrigerant (including draining down antiquated

  chemicals and disposal per EPA regulations). The new chiller shall use existing conduit, thermostats, and

  sensors. Lastly, the project will include crane rental (to place the new chiller unit), warranties (labor, refrigerant,

   and compressor), startup, and training.

 

  Given the Emergency Criteria, the Agency has prioritized resolving the Criteria as swiftly as possible. Chapman's

   Mechanical Systems, Inc. already has the required chiller available and can resolve the Criteria quickly.

  Therefore, the agency's focus is to protect the health, safety and well being of citizens visiting and staying at

  Starved Rock, and, while recognizing and supporting the importance of diversifying contracts, in this particular

  instance, felt it was in the best interest of the agency, the State of Illinois and the citizens visiting Illinois Beach

  to use the vendor who had performed sprinkler head replacements at the site previously.

 

  Given the Emergency Criteria, the Agency has prioritized resolving the Criteria as swiftly as possible. Chapman's

   Mechanical Systems, Inc. already has the required chiller available and can resolve the Criteria within the next

  weeks (as opposed to an anticipated lead time of 52 weeks to order a chiller from a manufacturer - this lead

  time is industry standard).

 

  This Emergency Purchase has an expected start date of 10/21/2024 through 01/18/2025 with an Original

  Estimated Cost of $178,240.00.

   Signed By:  Erick Huck, Division Manager

      Vendor:  Chapman's Mechanical Systems, Inc.                                             Notary Date:           10/21/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $178,240.00                                           $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  10     Natural Resources, Department of                                                           File Date:  10/31/2024

  Original Filing – 10/31/2024: FY25, Qtr 2, Item# 10

 

  The Consolidated Coal Company No. 7 mine operated in Staunton, Illinois from 1881 to 1952.  Acid mine

  drainage from this mine has infiltrated the wells of homes along Herman Road and old Route 66. 

  Recommendations from the Illinois Department of Public Health suggest that the main water line be extended to

  these residents.  The City of Staunton has been replacing and installing water lines over ten years.  Staunton has

  been in the process of replacing the water mains for many years now and has replaced around 85% of the old

  cast iron water mains and have eliminated 99.99 % of lead service lines in town.  As Staunton continues with

  this process of installing the water infrastructure, it is in the best interest of Illinois Department of Natural

  Resources to coordinate and utilize the City of Staunton’s engineers and contractors.

 

 

 

The City of Staunton has acquired their own trenching and boring equipment over the years.  At first, all

  work was done by outside contractors that would do the installs. Unfortunately, the problem with outside

  contractors was in workmanship. Once these water pipes and lines were installed, the contractors were gone,

  and if problems arose, the City was left to correct the workmanship. Since this time the City of Staunton has

  found that hiring the professionals (Plumbers) themselves and doing it in house, that the job is done with less

  complications since the plumbers that are doing the install are also the ones that will have to come back and fix

  it right if something fails.

 

 

 

Due to the City of Staunton’s infrastructure and requirements, IDNR should not require the City to accept the

  low bid from a solicitation.  The City should have the right to control the construction on it’s own infrastructure

   and projects and to have a voice in the selection of the Engineering and Design work that will be completed on

  its behalf for the citizens of Staunton.

 

  All water main projects are done through PSC Engineering, the City informs the consultant of the areas that

  need construction and the contractors do the design and apply for the EPA permits.  The City of Staunton is

  then able to control the process and construction.

 

  This Emergency Purchase has an expected start date of 11/01/2024 through 01/29/2025 with an Original

  Estimated Cost of $306,473.00, using Federal Funds.

   Signed By:  Lance Range, AML Div Manager

      Vendor:  City of Staunton                                                                       Notary Date:           10/31/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                               $0.00                                           $0.00                   $0.00      25 2

   Federal               $306,473.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  11     Ill. Workers' Compensation Commission                                                   File Date:  11/1/2024

  Original Filing – 11/1/2024: FY25, Qtr 2, Item# 11

 

  The IWCC administers tens of thousands of workers’ compensation cases each year and does not possess the

  physical capacity to store all open case files and closed case files (within the statutory retention period) at its

  main office in the Dunne County Building ("Dunne Building"). The IWCC needs storage space for approximately

   11,000 cubic feet of paper documents.  These records must be retrievable in a timely manner to satisfy

  Freedom of Information Act ("FOIA") requests.  As such, the storage facility must also provide indexing,

  retrieval, and couriers to deliver and pickup requested records at the Dunne Building.  Finally, the IWCC

  requires document destruction and disposal services for those records identified for destruction pursuant to its

  records retention schedule.

 

   

 

IWCC will proceed under the same terms and conditions of its prior, now-expired contract, with updates to

   the appropriate clauses and the elimination of Section 3.1.3., which was likely not enforceable at any time.

 

  IWCC performed research on each of the firms identified in the CEI's BEP directory under the NAICS/NIGP

  codes on this procurement. Through that research, IWCC determined the listed businesses are not capable of

  providing the services in the scope of work.  None of the BEP vendors operate a storage facility capable of

  housing 11,000 cubic feet of records, and none of them provide records management services including the

  transportation and delivery of records in the Chicagoland area.

 

  This Emergency Purchase has an expected start date of 11/1/2024 through 1/29/2025 with an Original

  Estimated Cost of $21,500.00.

   Signed By:  Cole Garrett, APO

      Vendor:  Iron Moutain Information Management                                           Notary Date:           11/1/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                        $21,500.00                                           $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  12     University of Illinois                                                                             File Date:  11/7/2024

  Original Filing – 11/7/2024: FY25, Qtr 2, Item# 12

 

  Using Self-Supporting Funds.

 

  Mechanical Vibration and Balancing Services Inc will provide labor and materials for the following emergency

  rebuild services.

 

  For the (OCC) building the vendor will provide two (2) new spare 200HP 1200RPM motors and two (2) spare

  variable pitch wheels for supply fans #1 and #2.  The vendor will also provide two (2) new spare 100HP

  900RPM motors and two (2) spare variable pitch wheels.

 

  For the (UIH) building the vendor will provide one (1) new 15HP 3600RPM motor and rebuild the existing fixed

  pitch wheel for supply fan #1.  For the supply fan #1 spare, the vendor will rebuild the existing 15HP 3600RPM

  motor and existing variable pitch wheel. For supply fan #2 the vendor will provide one (1) new 20HP 3600RPM

  motor and rebuild the existing fixed pitch wheel. For supply fan #2 spare, the vendor will provide one (1) new

  20HP 3600RPM motor and rebuild the existing fixed pitch wheel. For return fan #1 and #2, the vendor will

  rebuild the existing motors and wheels.

 

  This Emergency Purchase has an expected start date of 11/7/2024 through 02/02/2025 with an Original

  Estimated Cost of $630,500.00, using Self-Supporting Funds.

   Signed By:  Aaron Rosenthal, Asst Vice Chancellor

      Vendor:  Mechanical Vibration & Balancing Serv                                          Notary Date:           11/7/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $630,500.00                                           $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  13     Central Management Services, Department of                                            File Date:  11/7/2024

  Original Filing – 11/7/2024: FY25, Qtr 2, Item# 13

 

  Estimated cost to repair/replace a broken pipe in the fire sprinkler system.  The pipe has completely broken and

  is spraying water everywhere and needs immediate attention.

 

 

  This Emergency Purchase has an expected start date of 11/7/2024 through 02/05/2025 with an Original

  Estimated Cost of $2,500.00.

   Signed By:  Martha Blackwell, Manager

      Vendor:  Getz Fire Equipment                                                                 Notary Date:           11/7/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                         $2,500.00                                           $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  14     Guardianship and Advocacy Commission                                                  File Date:  9/27/2024

  Original Filing – 09/27/2024: FY25, Qtr 2, Item# 14

 

  The purpose of this emergency procurement is to bring the wiring in our new office location up to DoIT and

  AT&T standards for compatibility and security. Employees in our current location are experiencing respiratory

  issues due to mold which has permeated the carpeting and furniture, as well as other construction hazards, i.e.,

  debris from falling acoustical ceiling. The Agency's CFO and General Counsel felt the effects after being in the

  office for one hour. The new location is available October 1, with a planned move in date of October 3 and 4. If

   DoIT were to install the wiring, it would push the move in date until January or February. We are unable to use

   a BEP vendor because of the short time-frame and we need to relocate staff as soon as possible. Utilitra is the

  vendor DoIT recommends that can complete the project in a such a short time-frame.

 

  Project labor: Pull new Cat 6 cable from network closet to (56) new locations. Label faceplate and patch panel

  cable numbers. Install new network rack. Test, troubleshoot connectivity of each new cable connection,

  terminate each cable end, install patch panel and patch cords. Hardware: CAT6 plenum blue box, NetKey CAT6

  punchdown - blue, PANDUIT 2 socket NetKey faceplate - 2x socket(s) - 1-gang -white, PANDUIT 4 position

  faceplate, PANDUIT 48 port patch panel, 3' Cat 6 patch cable (blue). Tripplite by Eaton 45U SmartRack 4 post

  open frame rack, 1000 lbs. capacity, organize and secure network rack equipment - 45U.  6 ft vertical manager

  finger duct, 3/4" Jhook wide/RET batwing clip, 2in Jhook widebase with retainer. Other miscellaneous materials

   include ceiling sleeves, caulking, conduit and connections. Subcontractor will run 1" conduit from 2nd floor

  IDF down to basement MDF network locations and run grounded connection for network rack on 2nd floor.

 

  This Emergency Purchase has an expected start date of 09/03/2024 through 10/11/2024 with an Original

  Estimated Cost of $22,448.26.

   Signed By:  Eric Bolinger, CFO

      Vendor:  Utilitra, LLC                                                                           Notary Date:           9/27/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                        $22,448.26                                           $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  15     Capital Development Board                                                                    File Date:  12/4/2024

  Original Filing – 12/04/2024: FY25, Qtr 2, Item# 15

 

  The scope of work provides for fire brick repairs to Boiler #1at Choate Mental Health and Developmental

  Center.

 

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any

  design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,

  will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should

  equal the contract award amount. Payment amounts will be approved based on proof of work actually

  performed and materials actually used. Construction services provided under this

  procurement should not exceed $51,552.97, which is a place-holder prior entering into a Construction Contract,

   without prior authorization from the Capital Development Board in consultation with the Chief Procurement

  Office. Final Actual Costs will be reported upon project completion and project close-out.

 

  In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall

  perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work

  with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases

  where the material is installed by the contractor.

 

  This Emergency Purchase has an expected start date of 12/04/2024 through 03/03/2025 with an Original

  Estimated Cost of $51,552.97.

   Signed By:  Chris Miles, Exec II

      Vendor:  Fager-McGee Commercial Construction                                          Notary Date:           12/4/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                        $51,552.97                                           $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  16     Transportation, Department of                                                               File Date:  11/26/2024

  Original Filing – 11/26/2024: FY25, Qtr 2, Item# 16

 

  Monroe Truck Equipment was the last contract holder for snowplow repair parts under BidBuy P-19940.

  Master contract expired 4/30/2023. The Department has been waiting for the CMS Master replacement, but to

  date no contract is in place. This vendor also holds two cooperative contracts via NASPO and Sourcewell.

  These options are not available to utilize at this time.

 

  Monroe snowplow repair parts and accessories as needed during the emergency contract.

 

  This Emergency Purchase has an expected start date of 11/26/2024 through 2/23/2025 with an Original

  Estimated Cost of $1,000,000.00.

   Signed By:  Megan Seitzinger, BCBS

      Vendor:  Monroe Truck Equipment                                                           Notary Date:           11/26/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                    $1,000,000.00                                           $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  17     Human Services, Department of                                                              File Date:  11/25/2024

  Original Filing – 11/25/2024: FY25, Qtr 2, Item# 17

 

  J & L Contractors, Inc., dba Ox Cartage & Warehousing, Inc. has been providing dry storage services based on

   the most recent Invitation for Bid for FY19-21 and the renewals for FY22 and FY23, and a contract extension

  for FY24.  The Center has been satisfied with the services provided by the vendor. BidBuy Bid #37902 was

  published to award a subsequent contract. That bid was cancelled and rebid due to additional information

  needing to be added to the bid. The second bid, BidBuy Bid #B-39042 was cancelled due to no responsive bids

  being received. The third bid, BidBuy Bid # B-41204 was cancelled due to no responsive bids being received.

  The current contract is a Small Purchase with Emergency Conditions contract with a term of 8/2/24 - 11/30/24.

 

 

  There is limited warehouse storage space at the Ludeman Center to accommodate the volume of food that is

  delivered from the vendors on a quarterly or monthly basis. The vendor shall be responsible for receiving,

  handling and storage of products on behalf of the Center, which will be delivered from various suppliers.  The

  vendor will deliver the required items to the Ludeman Center on a weekly basis.

 

  This Emergency Purchase has an expected start date of 12/01/2024 through 02/28/2025 with an Original

  Estimated Cost of $65,751.00.

   Signed By:  Jean Sandstrom, APO

      Vendor:  J & L Contrs dba Ox Cartage & Warehousing, Inc                              Notary Date:           11/25/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                        $65,751.00                                           $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  18     Natural Resources, Department of                                                           File Date:  6/4/2024

  Original Filing – 06/04/2024: FY25, Qtr 2, Item# 18

 

  The Agency is moving forward to replace all failed/failing sprinkler heads due to IDNR's technical contractor,

  Primera, sampling the sprinkler heads and determining in May of 2024 that two out of three of the remaining

  625 heads had failed and that 1/3 of the remaining heads that have not yet failed are eminently at risk of failure in

   the short-term.

 

 

 

The project will include:

 

- Draining down the sprinkler system

- Identification of remaining failed/failing

  (approximately 625) sprinkler heads

- Remove & replace like-for-like characteristics new sprinkler heads (K-

  factor, response time, temperature rating, etc.)

- Refill sprinkler system

- Patch & Paint to match adjacent

  existing wall/ceilings.

- Replace Damaged ceiling tiles.

- Lift Rental

- Fire Watch provided during all times

  when the sprinkler system is out of service (so the building can remain in operation)

 

  Due to emergent need, as well as the specialized sprinkler head replacement expertise required for this

  emergency project, including potential risk to public life, health & safety, the Agency acted swiftly by selecting

  a Vendor that has previously mobilized to replace sprinkler heads at this location (Dependable Fire Equipment,

  Inc.) and that can work quickly to rectify this emergent need. Therefore, the agency's focus is to protect the

  health, safety and well being of citizens visiting and staying at Illinois Beach, and, while recognizing and

  supporting the importance of diversifying contracts, in this particular instance, felt it was in the best interest of

  the agency, the State of Illinois and the citizens visiting Illinois Beach to use the vendor who had performed

  sprinkler head replacements at the site previously.

 

  This Emergency Purchase has an expected start date of 06/04/2024 through 08/30/2024 with an Original

  Estimated Cost of $100,000.00.

   Signed By:  Erick Huck, Division Manager

      Vendor:  Dependable Fire Equipment, Inc.                                                  Notary Date:           6/4/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $100,000.00                                           $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  19     Toll Highway Authority, Illinois State                                                       File Date:  11/25/2024

  Original Filing – 11/25/2024: FY25, Qtr 2, Item# 19

 

  XX - Other Funds - The tollway does not operate on State -appropriated funds.  Procurement are funded

  through toll revenue.

 

  The mission of the ITS maintenance team is to keep the ITS equipment operating at a level which supports

  traffic, incident management, and law enforcement. This system contributes to the safety, mobility, and security

   of the Tollway. Its continuous, reliable operation is vital for continued, efficient traffic and incident

  management. Meade will be responsible for maintaining the following devices:

· Full matrix Dynamic Message

  Signs and Lane Control Signs

· TCP/IP communications networks (including fiber optic, wireless IP radio and

  digital cellular links)

· Roadside Closed Circuit Television (CCTV) with PTZ and zoom (both analog and HD

  Digital)

· Traffic monitoring devices (microwave and magnetic sensors)

· Roadway Weather Information Systems

   with snow/ice detection on pavement, automatic high speed vehicle weighing systems

· Additional traffic

  management field equipment as determined by thTollway.

 

  The new replacement Invitation for Bid solicitation (B-38650) should be published in the next few weeks,

  allowing us to receive bids from all interested contractors. However, given the time constraints and the

  significant value of inventory--worth hundreds of thousands of dollars--currently being stored with our existing

  vendor, any abrupt changes at this stage could have a detrimental impact on the agency.  

 

  This Emergency Purchase has an expected start date of 12/08/2024 through 03/07/2025 with an Original

  Estimated Cost of $562,500.00, using Other Funds through toll revenue.

   Signed By:  Eric Occomy, APO

      Vendor:  Meade, Inc.                                                                             Notary Date:           11/25/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $562,500.00                                           $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  20     Agriculture, Department of                                                                    File Date:  11/22/2024

  Original Filing – 11/22/2024: FY25, Qtr 2, Item# 20

 

  The Illinois Department of Agriculture has been needing ans searching vehicles for the inspectors at the Illinois

  Department of Agriculture. Our department has many inspectors that travel throughout Illinois to inspect food,

  animals, meat, eggs, and many other items. The bureaus have hired many new inspectors recently due to the

  need to complete the task of inspection on time. These workers need vehicles, while at the same time 10

  vehicles have been retired due to the high milage and the damages that they have occurred. Without these

  vehicles, our workers won't be able to do the job. Section 20-30(d) of the Illinois Procurement Code and the

  CPO-GS Administrative Rules [44ILL. Adm. Code 1.2030(c)] provide that the use of the Emergency method of

  source selection may be used to make a "quick purchase" in situations when "items are available on the spot

  market or at discounted prices for a limited time so that good business judgment mandates a "quick purchase"

  immediately to take advantage of the availability and price". The emergency spot market method of procurement

   was chosen over a competitive solicitation because of the amount of time a competitive selection could take and

   given the current market environment, vehicle dealerships are unlikely to hold multiple vehicles on their lots

  without a guarantee of award. The Department of Agriculture has done research and made and effort to utilize

  the master contract. However, the vendor on the master contract did not have the inventory in stock.

 

  Landmark Ford INC was the only vendor that could provide the Department of Agriculture with three (3) Ford

  Escapes Hybrids in a very short time. Finding a vendor to provide inventory has been difficult. The Department

  of Agriculture has doen research to fidn a vendor and Landmark Ford INC was able to meet our needs.

 

  This Emergency Purchase has an expected start date of 11/22/2024 through 02/21/2025 with an Original

  Estimated Cost of $118,240.00.

   Signed By:  Michelle Grimsley, APO

      Vendor:  Landmark Ford, Inc.                                                                  Notary Date:           11/22/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $118,240.00                                           $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  21     Toll Highway Authority, Illinois State                                                       File Date:  12/16/2024

  Original Filing – 12/16/2024: FY25, Qtr 2, Item# 21

 

  Other Funds - Tollway does not operate on State-appropriated funds, funded through toll revenue.

 

  ThermFlo, Inc. has a small purchase contract with the Tollway (which expires 12/16/2024) for Generator

  Rental Services which includes the following associated equipments: one (1) Liebert NPower 80kW UPS unit &

  battery cabinet; two (2) 225 Amp disruption panels & breakers; one (1) 600 Amp disconnect, outlets inside

  underfloor whips, cables and tails.

  The Generator Rental Services is required to ensure the Data Center is up and running without disruption. The

  Tollway would like to purchase the aforementioned equipment from ThermFlo, Inc. to ensure that no services

  will be disrupted when the current generator is replaced on 12/17/2024.

 

  Challenges of not purchasing this equipment from ThermFlo, Inc. is as follows:

  1.If the aforementioned equipment is not purchased, the system would need to be powered down. Powering

  down the Data Center to replace the generator will require IT vendors (Dell, Presidio, Accenture) to be on site

  to monitor their equipment, which will cost approximately $2K to $4K in man hours. In addition to the estimated

   cost, it may be difficult to schedule Dell, Accenture, and Presidio to be on site between now and 12/16/2024.

  2. It will take 1-2 days for ThermFlo, Inc. to remove the batteries, disruption panel, and associated cabling

  before new

  equipment can be installed.

  3. It will take 1-2 days to install new batteries, disruption panel, and associated cabling.

 

  By purchasing the equipment, there will be no network downtime because batteries, cabling and panel will

  remain in place. The purchase will also allow a quick transition between contracts since a temporary generator

  could be quickly changed while batteries maintain systems.

 

  Lastly, by purchasing the equipment, there will be no additional IT vendor costs.

 

  Items purchased through this contract are one (1) Liebert NPower 80kW UPS unit &. battery cabinet, two (2)

  225 Amp

  disruption panels & breakers, one (1) 600 Amp disconnect, outlets inside underfloor whips, cables and tails.

 

  This Emergency Purchase has an expected start date of 12/17/2024 through 01/31/2025 with an Original

  Estimated Cost of $49,462.00, using Other Funds. (Tollway Revenue)

   Signed By:  Eric Occomy, Chief of Contract Serv

      Vendor:  ThermFlo, Inc.                                                                         Notary Date:           12/16/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                        $49,462.00                                           $0.00                   $0.00      25 2


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  22     Illinois State University                                                                         File Date:  12/9/2024

  Original Filing – 12/09/2024: FY25, Qtr 2, Item# 22

 

  Other Funds - Academic & Operational Funding Sources- ISU

 

  The project scope includes the partial redevelopment of the property located at 1709 General Electric Road into

  a new ISU College of Engineering Facility. The existing facility will be renovated to incorporate approximately

  83,000 sf of classrooms, labs, lecture rooms, and faculty offices. Programming shall incorporate, at a

  minimum, the College of Engineering spaces previously identified for the John Green Building. Design and

  coordination of a dedicated entrance for the College will be required.

  Portions of the existing complex will remain occupied by the current tenant during and after construction.

  the JOC Contractor will provide A/E services for: utilizing the existing program and adapt program areas to the

  existing conditions.

  Schematic Design, Design Development, Construction Documents, Bidding Support, Construction Contract

  Administration and On-Site Observation. Services include Architectural Design, Interior Design, MEPFP,

  Structural Design, AV, IT, Security, Lighting Design, Signage, and revisions to the existing FF&E documents as

   needed. Provide commissioning services for all MEP systems, including (at a minimum) OPR, Design Review,

  Submittal Review, Construction Site Review, Performance Review and Training Reviews.

  -(Best Interest of State language)

  Due to the College of Engineering project being changed from the on-campus location to the acquired location,

  the schedule to design and build this project will be greatly compressed.  We have confidence that the best

  viable procurement option available to get the permanent College of Engineering location open in time for the Fall

   2026 semester, is utilizing the IPHEC Job Order Contract (JOC) award # IPHEC1708 and utilizing the design

  services selection method per "Best Interest of the State/University" allowances in Section 30 ILCS 535/50 of

  the QBS Act.  In our experience there are certain advantages and efficiencies of using JOC for projects on a

  tight timeline. These advantages would be realized while managing costs and complying with State Procurement

  codes, including BEP goals.

 

  This Emergency Purchase has an expected start date of 10/15/2024 through 12/31/2026 with an Original

  Estimated Cost of $33,000,000.00, using Operational Funding Sources/ISU Funds.

   Signed By:  Ernest Olson, Director

      Vendor:  Core Construction                                                                     Notary Date:           12/9/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                  $33,000,000.00                                           $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  23     Southern Illinois University                                                                    File Date:  12/11/2024

  Original Filing – 12/11/2024: FY25, Qtr 2, Item# 23

 

  Other Funds - Property Insurance Claim - Local Funds

 

  This emergency work included the final connections from the new exterior equipment to the interior electrical

  panels and making final connections to quickly return the Clinic to normal operations schedule.Materials

  included conduits, wiring,breakers and related electrical supplies and the labor to make the final connection.

 

  This Emergency Purchase has an expected start date of 03/25/2024 through 07/31/2024 with an Original

  Estimated Cost of $200,000.03 using Other Funds.

   Signed By:  Matt Brown, Director

      Vendor:  Camp Electric & Engineering Serv PC                                            Notary Date:           12/11/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $200,000.03                                           $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  24     Transportation, Department of                                                               File Date:  12/12/2024

  Original Filing – 12/12/2024: FY25, Qtr 2, Item# 24

 

  The Department owns many pieces of heavy equipment required to support winter snow removal operations.

  The Department owns Swenson Brand spreaders and require repair and maintenance parts to keep equipment on

   the road during winter operations. This vendor is a supplier of Swenson parts and have the infrastructure to

  provide parts on an immediate need during winter option season.

 

  Under tailgate Swenson brand repair parts to repair spreaders.

 

  This Emergency Purchase has an expected start date of 12/12/2024 through 03/11/2025 with an Original

  Estimated Cost of $500,000.00.

   Signed By:  Megan Seitzinger, Burearu Chief

      Vendor:  Swenson Spreader                                                                    Notary Date:           12/12/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $500,000.00                                           $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  25     Veterans Affairs, Department of                                                              File Date:  12/15/2024

  Original Filing – 12/15/2024: FY25, Qtr 2, Item# 25

 

  Vendor will act as the Project Manager, will continue to oversee the Agencies transition with in the the newly

  designed and developed facility kitchen at Illinois Veterans Home of Quincy (IVHQ). The staff will need

  professional guidance and direction in order to ensure a smooth transition of services and new processes.

  Vendor will direct Agency Staff as needed in the transition of services. Vendor will be the point of contact for

  all services related to the Dietary transition. Vendor will be the point of contact and will provide direction to all

  Agency staff regarding all aspects of the dietary transition from the former service to the new innovative

  service. Vendor will provide services including, but not limited to, conducting test dietary operations; overseeing

   and training Agency staff and assessing IDVA dietary operations to ensure applicable standards are met;

  drafting and reviewing policies and procedures for dietary operations. Vendor will attend meetings as requested.

  Vendor will provide updates weekly or as requested to identified staff, including but not limited to; the Senior

  Home Administrator, Home Administrator and Assistant Director. Develop and present in-service training and

  education for Facility’s personnel on a quarterly basis or more frequently as requested by facility and document

  each presentation. Assist in the development of appropriate food service department policies and procedures.

  Provide other services as requested by food service management and operation.

 

  This Emergency Purchase has an expected start date of 12/15/2024 through 03/13/2025 with an Original

  Estimated Cost of $300,000.00.

   Signed By:  Amanda Gray, APO

      Vendor:  Arena Food Service, Inc.                                                            Notary Date:           12/15/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $300,000.00                                           $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  26     Human Services, Department of                                                              File Date:  12/11/2024

  Original Filing – 12/11/2024: FY25, Qtr 2, Item# 26

 

  Nichols Enterprises, LLC is a ServPro vendor experienced in mold and water remediation. This is a continuation

   of the previous emergency because the first emergency was declared late and there was not enough time to

  process an extension. The Center has been satisfied with the services provided by the vendor.

 

  The vendor will provide temporary kitchen trailers while performing water and mold remediation in the existing

  Kitchen area.

 

  This Emergency Purchase has an expected start date of 12/17/2024 through 03/16/2025 with an Original

  Estimated Cost of $227,593.52.

   Signed By:  Jean Sandstrom, APO

      Vendor:  Nichols Enterprises, LLC                                                            Notary Date:           12/11/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $227,593.52                                           $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  27     Veterans Affairs, Department of                                                              File Date:  12/19/2024

  Original Filing – 12/19/2024: FY25, Qtr 2, Item# 27

 

  Vendor is available for immediate repairs & is currently on site working on other CDB Projects. Facility requires

   immediate repairs to further stop damage to facility and state property per CDB.

 

  Vendor is to provide labor & materials for the removal & replacement of boiler pipe. including excavation of site

   to locate pipe and leak.

 

  The facility required immediate repairs to system. selected vendor is currently working on grounds and capable

  of completing this work in the time frame needed.

 

  This Emergency Purchase has an expected start date of 12/19/2024 through 03/19/2025 with an Original

  Estimated Cost of $35,000.00.

   Signed By:  Stephanie Heckenkamp, CFO

      Vendor:  Chas F. Bruckner & Sons                                                            Notary Date:           12/19/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                        $35,000.00                                           $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00

 


 

 

 

 

 

 

 

 

Updates

To

Previously Filed

Emergency Purchases

 

 

 

 

 

 

 

 

 


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  28     University of Illinois                                                                             File Date:  12/9/2024

  Using ICR Funds

 

  Second Filing – 12/09/24:  FY25,  Qtr 2,  Item # 28

  An Emergency Purchase Extension was received on December 09, 2024 requesting an extension for dates

  starting 12/28/2024 to 06/30/2025. The extension expenditure is not assessed and will be charged for time only.

 

 

 

 

  Original Filing – 10/01/2024: FY25, Qtr 2, Item# 300

 

  Using ICR Funds

 

 

  The University of Illinois, Chicago is seeking interim staffing to support and aid the day-to-day operations in the

  Office of the Vice Chancellor for Research. Currently there is a lack of resources to support the need for the

  department due to delays in recruitment for the university.  The Attain Partners consultants have experience in

  pre-award processes, post-award revenue and expenditure       accounting; sponsored programs policy and

  business processes; and familiarity with various grants management supporting systems, including various

  Enterprise Resource Systems (ERP).  We are requesting an emergency to allow the university time to complete

  the competitive process via RFP #EWM186 in which sealed proposals are due on October 9, 2024.  

 

  Provide support needed for the comprehensive research administration activities including review grant

  guidelines, research and review sponsor requirements and review application materials to ensure compliance

  prior to application submission.

 

  This Emergency Purchase has an expected start date of 09/29/2024 through 12/27/2024 with an Original

  Estimated Cost of $990,000.00, using Institutional Costs Recovered (ICR) Funds

   Signed By:  Aaron Rosenthal, Asst. V. Chancellor

      Vendor:  Attain Consulting Group/Attain Partners                                         Notary Date:           9/27/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $990,000.00                                           $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  29     University of Illinois                                                                             File Date:  12/16/2024

 

  Second Filing – 12/16/2024: FY25, Qtr 2,  Item # 29

  An Emergency Purchase Extension was received on December 16, 2024 requesting an extension for dates

  starting 12/30/2024 to 06/30/2025 at an additional estimated cost of $420,000.00, revising the total estimated

  cost to $990,000.00. Reported in the same filing quarter

 

 

  Original Filing – 10/01/2024: FY25, Qtr 2, Item# 301

 

  Maxim Healthcare Services Inc provides temporary staffing for UIC and UI Health HR under RFP award

  #KRS128 that will expire on September 30, 2024.  These temporary employees provide clinical and non-clinical

  support in areas with staffing shortages, open positions that have not yet been filled, or have been hired due to a

  critical, short-term needs. The university is currently in the review of the proposals received under the new RFP

   #PPA109.  Given the volume, and the time required to successfully complete the RFP award process, UIC HR

  is requesting an emergency for the temporary staffing services until the new RFP #PPA109 is awarded.

 

  Maxim Healthcare Services Inc will provide temporary, agency hires to fill a variety of clinical and non-clinical

  positions at UIC and UIH.

 

  This Emergency Purchase has an expected start date of 10/01/2024 through 12/29/2024 with an Original

  Estimated Cost of $570,000.00.

   Signed By:  Aaron Rosenthal, Assist. V. Chancellor

      Vendor:  Maxim Healthcare Services/Staffing Solutions                                  Notary Date:           9/26/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $570,000.00          $990,000.00                  $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  30     University of Illinois                                                                             File Date:  12/16/2024

 

  Second Filing – 12/16/2024: FY25, Qtr 2,  Item # 30

  An Emergency Purchase Extension was received on December 16, 2024 requesting an extension for dates

  starting 12/30/2024 to 06/30/2025 at an additional estimated cost of $330,000.00, revising the total estimated

  cost to $660,000.00. Reported in the same filing quarter

 

 

  Original Filing – 10/01/2024: FY25, Qtr 2, Item# 302

 

  Anchor Staffing provides temporary staffing for UIC and UI Health HR under RFP award #KRS128 that will

  expire on September 30, 2024.  These temporary employees provide clinical and non-clinical support in areas

  with staffing shortages, open positions that have not yet been filled, or have been hired due to a critical, short-

  term needs. The university is currently in the review of the proposals received under the new RFP #PPA109. 

  Given the volume, and the time required to successfully complete the RFP award process, UIC HR is requesting

   an emergency for the temporary staffing services until the new RFP #PPA109 is awarded.

 

  Anchor Staffing will provide temporary, agency hires to fill a variety of clinical and non-clinical positions at UIC

   and UIH.

 

  This Emergency Purchase has an expected start date of 10/01/2024 through 12/29/2024 with an Original

  Estimated Cost of $330,000.00.

   Signed By:  Aaron Rosenthal, Asst. V. Chancellor

      Vendor:  Anchor Staffing                                                                       Notary Date:           9/26/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $330,000.00          $660,000.00                  $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  31     University of Illinois                                                                             File Date:  12/16/2024

 

  Second Filing – 12/16/2024: FY25, Qtr 2,  Item # 31

  An Emergency Purchase Extension was received on December 16, 2024 requesting an extension for dates

  starting 12/30/2024 to 06/30/2025 at an additional estimated cost of $150,000.00, revising the total estimated

  cost to $300,000.00. Reported in the same filing quarter

 

 

  Original Filing – 10/01/2024: FY25, Qtr 2, Item# 303

 

  Premier Staffing Source provides temporary staffing for UIC and UI Health HR under RFP award #KRS128 that

   will expire on September 30, 2024.  These temporary employees provide clinical and non-clinical support in

  areas with staffing shortages, open positions that have not yet been filled, or have been hired due to a critical,

  short-term needs. The university is currently in the review of the proposals received under the new RFP

  #PPA109.  Given the volume, and the time required to successfully complete the RFP award process, UIC HR

  is requesting an emergency for the temporary staffing services until the new RFP #PPA109 is awarded.

 

  Premier Staffing Source will provide temporary, agency hires to fill a variety of clinical and non-clinical

  positions at UIC and UIH.

 

  This Emergency Purchase has an expected start date of 10/01/2024 through 12/29/2024 with an Original

  Estimated Cost of $150,000.00.

   Signed By:  Aaron Rosenthal, Asst. V. Chancellor

      Vendor:  Premier Staffing Source                                                              Notary Date:           10/1/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $150,000.00          $300,000.00                  $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  32     Transportation, Department of                                                               File Date:  12/14/2024

 

  Final Cost Statement

  Latest Filing – 12/14/2024: FY25, Qtr 2, Item # 32

  The Actual Total Cost of FY25, Qtr 2, Item# 32   is $144,433.00, with a final contact term ending. Reported in

  the same filing quarter.

 

 

  Original Filing – 10/08/2024: FY25, Qtr 2, Item# 308

 

  Emergency removal of damaged bridge beam and associated bridge deck/railing. Traffic control as required by

  emergency contract documents. All work to be completed according to IDOT Standard Specifications.

 

  This Emergency Purchase has an expected start date of 10/08/2024 through 01/06/25 with an Original

  Estimated Cost of $300,000.00.

   Signed By:  Gary Sims, D5 Operations Engineer

      Vendor:  Stark Excavation                                                                      Notary Date:           10/8/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $300,000.00                                   $144,433.00           $144,433.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  33     Capital Development Board                                                                    File Date:  11/6/2024

 

  Second Filing - 11/06/2024:  FY25, Qtr 2, Item # 33

  An Emergency Purchase Extension was received on November 6, 2024 requesting an extension for dates

  starting 01/06/2025 to 12/31/2025. The extension expenditure is not assessed and will be charged for time only.

   Reported in the same filing quarter.

 

  Original Filing – 10/09/2024: FY25, Qtr 2, Item# 309

 

  The scope of work provides for the renovation of 16 elevators and 1 chair lift located within 9 buildings on the

  Chicago State University campus. These buildings include Education, Business Health Science, Harold

  Washington Hall, Williams Science Center, Douglas Hall, Cook Administration, Jacoby Dickens Athletic and

  Physical Education Center (JDC), Gwendolyn Brooks Library and Jones Convocation Center. Renovations will

  include updating elevators for code compliance, maintenance and aesthetics. Asbestos abatement is part of 5

  elevator floor systems. The scope also includes any temporary measures needed to utilize elevators most in

  need, before more permanent repairs can be implemented.

 

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any

  design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,

  will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should

  equal the contract award amount. Payment amounts will be approved based on proof of work actually

  performed and materials actually used. Construction services provided under this procurement should not

  exceed $2,500,000.00, which is a place-holder prior entering into a Construction Contract, without prior

  authorization from the Capital Development Board in consultation with the Chief Procurement Office. Final

  Actual Costs will be reported upon project completion and project close-out.

 

  In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall

  perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work

  with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases

  where the material is installed by the contractor.

 

  This Emergency Purchase has an expected start date of 10/09/2024 through 01/06/2025 with an Original

  Estimated Cost of $2,500,000.00.

   Signed By:  Chris Miles, Exec II

      Vendor:  Parkway Elevators, Inc.                                                              Notary Date:           10/9/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                    $2,500,000.00                                           $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  34     Capital Development Board                                                                    File Date:  12/18/2024

 

  Second Filing – 12/18/24:  FY25,  Qtr 2,  Item # 34

  An Emergency Purchase Extension was received on December 18, 2024 requesting an extension for dates

  starting 01/08/2025 to 08/31/2025. The extension expenditure is not assessed and will be charged for time only.

 

 

 

  Original Filing – 10/11/2024: FY25, Qtr 2, Item# 312

 

  The scope of work provides for expedited stabilization and limited repair work at the Rear Erecting Shop as

  directed by the Architect/Engineer. The scope of also includes any recommended fencing around the perimeter

  of the building to ensure public safety.

 

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, and any

   design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,

  will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should

  equal the contract award amount. Payment amounts will be approved based on proof of work actually

  performed and materials actually used. Construction Services provided under this

  procurement should not exceed $1,040,000.00, which is a place-holder prior to entering into a Construction

  Contract, without prior authorization from the Capital Development Board in consultation with the Chief

  Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.

 

  In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall

  perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work

  with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases

  where the material is installed by the contractor.

 

  This Emergency Purchase has an expected start date of 10/11/2024 through 1/08/2025 with an Original

  Estimated Cost of $1,040,000.00

   Signed By:  Chris Miles, Exec II

      Vendor:  Otto Baum Co                                                                         Notary Date:           10/11/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                    $1,040,000.00                                           $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  35     Central Management Services, Department of                                            File Date:  12/3/2024

 

  Final Cost Statement

  Latest Filing – 12/3/2024: FY25, Qtr 2, Item# 35

  An Actual Total Cost of FY25, Qtr 2, Item # 35  is $35,952.00 was reported in the same filing quarter.

 

 

  Original Filing – 10/24/2024: FY25, Qtr 2, Item# 315

 

  Estimated cost equipment and labor to repair at least 10 elevators that have stoppage issues and could cause

  personnel to become trapped.

 

  This Emergency Purchase has an expected start date of 10/23/2024 through 01/21/2025 with an Original

  Estimated Cost of $30,000.00.

   Signed By:  Martha Blackwell, Manager

      Vendor:  KONE                                                                                   Notary Date:           10/24/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                        $30,000.00                                    $35,952.00            $35,952.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  36     University of Illinois                                                                             File Date:  10/15/2024

 

  Second Filing – 10/15/24:  FY25,  Qtr 2,  Item # 36

  An Emergency Purchase Extension was received on October 15, 2024 requesting an extension for dates starting

   10/17/2024 to 07/31/2025. The extension expenditure is not assessed and will be charged for time only.

 

  Using self-supporting funds

 

 

  Original Filing – 07/24/2024: FY25, Qtr 1, Item# 12

 

  Using self-supporting funds

 

  Chiller #2 located at the Utilities Building (1100 South  Morgan ST, Chicago, IL 60607) will be rebuilt as

  follows:

• Move the necessary tools and equipment into the mechanical room.

• Lock out tag out electrical

  service.

• Disconnect electrical connections at the motor.

• Remove the refrigerant and store on site as per EPA

  standards.

• Dismantle the compressor and motor assembly.

• Lower the motor and send it out to be re-

  manufactured. Meg Test

o Hipot & Surge Test

o Clean and check all parts

o Clean and dry windings

o

  Install insulated bearings

o Install grounding ring

o Balance rotating assembly

o Paint and test motor

  Disassemble the compressor.

• Replace the compressor bearings.

• Replace the High Speed bearing.

• Replace the

   EB gearset.

• Reassemble the compressor/motor assembly with new o-rings and gaskets.

• Install a new seal kit.

 

  • Install remanufactured motor.

• Install York Flex Coupling

• Verify and leak check the unit.

• Perform a vibration

   analysis on the chiller.

• Evacuate the system.

• Install the refrigerant charge that was removed.

• Start up and

  check operation.

• Remove tools and clean up site. • Install York Flex Coupling

• Verify and leak check the unit.

  Perform a vibration analysis on the chiller.

• Evacuate the system.

• Install the refrigerant charge that was

  removed.

• Start up and check operation.

• Remove tools and clean up site.

 

  This Emergency Purchase has an expected start date of 07/22/2024 through 10/19/2024 with an Original

  Estimated Cost of $257,051.00, using Self-Supporting Funds.

   Signed By:  Aaron Rosenthal, IVC

      Vendor:  Kroeschell Service, Inc.                                                              Notary Date:           7/24/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $257,051.00                                           $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  37     Innovation & Technology, Department of                                                  File Date:  9/27/2024

 

  Fourth Filing – 09/28/24:  FY25,  Qtr 2,  Item # 37

  An Emergency Purchase Extension was received on September 28, 2024 requesting an extension for dates

  starting 09/29/2024 to 12/31/2024. The extension expenditure is not assessed and will be charged for time only.

 

 

  Third Filing – 06/11/2024:  FY24,  Qtr 4,  Item #98

  An Emergency Purchase Extension was received on June 11, 2024 requesting an extension for dates starting

  7/1/2024 to 09/28/2024. The extension expenditure is not assessed and will be charged for time only.

 

 

  Second Filing – 03/21/2024:  FY24,  Qtr 4,  Item # 230

  An Emergency Purchase Extension was received on March 21, 2024 requesting an extension for dates starting

  04/07/2024 to 06/30/2024. The extension expenditure is not assessed and will be charged for time only.

 

 

  Original Filing – 1/8/2024: FY24, Qtr 3, Item# 9

 

  Kyndryl, Inc Hosting Services hosting IBM Z workloads on Kyndryl's secure, multi-tenant infrastructure,

  maintaining the resiliency, exceptional security, and high availability you expect from your mainframe. Kyndryl

  was chosen based upon the existing relationship with IBM - Kyndryl and their ability to accomplish the rehost

  with minimal risk to the Illinois State Police primary business function to protect the public. Agency used

  Gartner's Magic Quadrant research on as infrastructure as a serivce to determine which vendor's could

  complete the entire scope of work. The Magic Quadrants are based on market segmentation, ability to execute,

  completeness of services, graphic representation, and strengths and weaknesses. There were only two vendors

  identified the could perform the scope with Kyndryl being ranked as the best option.

 

  Kyndryl Hosted Mainframe Services

•         Kyndryl Hosting Primary Site: Omaha, NE

•         Kyndryl Hosting

  Secondary Site: Chicago, IL

•         Client retains application and operational support.

•         Kyndryl will operate,

  maintain, and support the Base Components, connected devices, IBM MLC Software and disaster recovery

  services

•         Migration assistance via data replication from client storage system to FNTS storage system

  utilizing IBM TDMF Software. Kyndryl will continue to use virtual tape in steady state.

•         A site-to-site VPN

  is included for connectivity to client’s primary site/network, subject to availability of client’s internet bandwidth.

           Solution sizing is for estimated capacities based on information provided by Customer.  Further Due

  Diligence will be required to “right-size”.  If additional resources are required, client may contract for those

  additional resources.

•          request that the Disaster Recovery LPAR be activated. The LPARs on the Primary

  Server will no longer be activated.

•         Additional Security Requirements - An encrypted VPN (Virtual Private

  Network) connection between Customer and Kyndryl (where provided by Kyndryl as Base Component) shall be

   maintained by Kyndryl for system access during the host migration. All Content stored in the Mainframe

  Hosting Environment shall be treated as confidential and Kyndryl will perform its Services in accordance with

  CSA and this SOW in order to protect Content from unauthorized access and/or distribution.

•         All Content

  stored in the Mainframe Hosting Environment shall remain in the United States.

•         Service level Hosting

  Availability is 99.9% availability from unplanned outages.

Migration from the customer data center to the

  Kyndryl Hosting Primary Site

•         Migration of the Customer mainframe environment will be accomplished via


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

   DASD data replication from Client to Kyndryl. Kyndryl will work with Customer to install temporary IBM

  Global Mirror license (at no cost to the Customer) on Customer DASD to facilitate DASD Global Mirror

  replication from Customer DASD to target DASD system at the hosting facility.

•         Migration of the

  Customer mainframe tape environment will also be accomplished via virtual tape data replication using a virtual

  tape system (VTS) from Client to Kyndryl. Kyndryl will work with the Customer to replicate the backend Dell

  Data Domain utilizing the Dell/EMC proprietary data replication tool.

•         Kyndryl will assist with physical tape

  to virtual tape conversion. 

 

 

  This Emergency Purchase has an expected start date of 01/08/2024 through 04/06/2024 with an Original

  Estimated Cost of $131,334.88.

   Signed By:  Van P Austin, APO

      Vendor:  Kyndryl, Inc. Hosting Services                                                     Notary Date:           1/8/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $131,334.88                                           $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  38     Capital Development Board                                                                    File Date:  10/15/2024

 

  Fourth Filing –10/15/24:  FY25,  Qtr 2,  Item # 38

  An Emergency Purchase Extension was received on October 15, 2024 requesting an extension for dates starting

   10/25/2024 to 03/31/2025. The extension expenditure is not assessed and will be charged for time only.

 

  Third Filing – 07/23/2024: FY25, Qtr 1,  Item # 58

  An Emergency Purchase Extension was received on July 23,2024 requesting an extension for dates starting

  08/01/2024 to 10/25/2024 at an additional estimated cost of $500,000.00, revising the total estimated cost to

  $900,000.00.

 

 

  Second Filing – 03/01/2024:  FY24,  Qtr 3,  Item # 124

  An Emergency Purchase Extension was received on March 1, 2024 requesting an extension for dates starting

  3/4/2024 to 08/01/2024. The extension expenditure is not assessed and will be charged for time only.

 

  Original Filing – 12/6/2023: FY24, Qtr 2, Item# 124

 

  The scope of work provides for repair and replacement of items damaged during a fire in maintenance bays 1-3

  (1 common area) including wiring devices, light fixtures, water heaters, water piping, unit heaters, overhead

  doors, door motors and tracks, including all related conduit, wiring, water piping, gas piping, and other fire

  damaged items. The entire area is to be cleaned and finishes restored to their pre-tire condition. I he scope also

  provides tor immediate repairs to the x-bridging in the steel bar joists to stabilize the root. Root replacement and

  repairs will be done under a separate contract. Roof replacement and repairs will be done under a separate

  project.

 

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any

  design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,

  will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should

  equal the contract award amount. Payment amounts will be approved based on proof of work actually

  performed and materials actually used. Construction services provided under this

  procurement should not exceed $400,000.00, which is a place-holder prior entering into a Construction

  Contract, without prior authorization from the Capital Development Board in consultation with the Chief

  Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.

 

  In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall

  perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work

  with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases

  where the material is installed by the contractor.

 

  This Emergency Purchase has an expected start date of 12/6/2023 through 03/04/2024 with an Original

  Estimated Cost of $400,000.00.

   Signed By:  Chris Miles, Exec II


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

      Vendor:  Hein Construction Co. Inc.                                                          Notary Date:           12/6/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $400,000.00          $900,000.00                  $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00

  39     University of Illinois                                                                             File Date:  10/9/2024

 

  Second Filing – 10/09/2024: FY25, Qtr 2,  Item # 39

  An Emergency Purchase Extension was received on October 9, 2024 requesting an extension for dates starting

  10/19/2024 to 06/30/2025 at an additional estimated cost of $250,000.00, revising the total estimated cost to

  $400,000.00.

 

  Self Supporting Funds

 

  Original Filing – 7/24/2024: FY25, Qtr 1, Item# 11

 

  Due to the Change Healthcare/Optum cyberattack, the Hospital's information systems shut down some of our

  systems. This included the Computer Assisted Coding (CAC) Optum coding platform that was not available to

  the coders to complete coding for 10 days. This system disruption led to the coding backlog.  AAPC is being

  utilized for coding and auditing services by our Compliance Department.  The vendor has experienced hospital

  coders that can be assigned to our site relatively quickly. We are requesting a new emergency  to  continue the

  medical coding services until the competitive solicitation RFP #PPA109 is awarded and a contract agreement is

  fully executed.

 

  Medical coding services for hospital inpatient and outpatient accounts.

 

  This Emergency Purchase has an expected start date of 07/21/2024 through 10/18/2024 with an Original

  Estimated Cost of $150,000.00.

   Signed By:  Aaron Rosenthal, IVC

      Vendor:  American Academy of Prof Coders Serv                                         Notary Date:           7/24/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $150,000.00          $400,000.00                  $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  40     Capital Development Board                                                                    File Date:  9/18/2024

 

  Second Filing – 09/18/24:  FY25, Qtr 2,  Item # 40

  An Emergency Purchase Extension was received on September 18, 2024 requesting an extension for dates

  starting 09/29/2024 to 12/31/2024. The extension expenditure is not assessed and will be charged for time only.

 

 

 

  Original Filing – 07/02/2024: FY25, Qtr 1, Item# 7

 

  The scope of work provides for the rental, installation, maintenance, and eventual removal of temporary air

  conditioning units. Any ancillary items, such as electrical power improvements or other necessary work needed

  for temporary installation, is considered part of the scope. The contractor is also responsible for any needed

  trouble-shooting throughout the cooling season, should issues arise.

 

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any

  design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,

  will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should

  equal the contract award amount. Payment amounts will be approved based on proof of work actually

  performed and materials actually used. Construction Services provided under this

  procurement should not exceed $50,000.00, which is a place-holder prior to entering into a Construction

  Contract, without prior authorization from the Capital Development Board in consultation with the Chief

  Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.

 

  In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall

  perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work

  with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases

  where the material is installed by the contractor.

 

  This Emergency Purchase has an expected start date of 07/02/2024 through 09/29/2024 with an Original

  Estimated Cost of $50,000.00.

   Signed By:  Chris Miles, Exec II

      Vendor:  JB Contracting Corp                                                                  Notary Date:           7/2/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                        $50,000.00                                           $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  41     Capital Development Board                                                                    File Date:  10/15/2024

 

  Second Filing – 10/15/24:  FY25,  Qtr 2,  Item # 41

  An Emergency Purchase Extension was received on October 15, 2024 requesting an extension for dates starting

   10/20/2024 to 08/31/2025. The extension expenditure is not assessed and will be charged for time only.

 

 

  Original Filing – 07/23/2024: FY25, Qtr 1, Item# 9

 

  The scope of work provides for expedited construction services identified by the Architect/Engineer and

  approved by CDB as needing immediate action to allow the facility to reoccupy the building and continue

  operations as quickly as possible. The Architect/Engineer will provide design assistance to the contractor to start

   immediate repairs. Repairs not identified as emergency in nature will be completed under a separate contract.

  Temporary solutions such as renting equipment and/or providing temporary utilities may be required.

 

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any

  design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,

  will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should

  equal the contract award amount. Payment amounts will be approved based on proof of work actually

  performed and materials actually used. Construction services provided under this

  procurement should not exceed $1,000,000.00, which is a place-holder prior entering into a Construction

  Contract, without prior authorization from the Capital Development Board in consultation with the Chief

  Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.

 

  In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall

  perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work

  with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases

  where the material is installed by the contractor.

 

  This Emergency Purchase has an expected start date of 07/23/2024 through 10/20/2024 with an Original

  Estimated Cost of $1,000,000.00.

   Signed By:  Chris Miles, Exec II

      Vendor:  F.H. Paschen, SN Nielsen & Assoc LLC                                         Notary Date:           7/23/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                    $1,000,000.00                                           $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  42     Capital Development Board                                                                    File Date:  10/17/2024

 

  Second Filing – 10/17/24:  FY25,  Qtr 2,  Item # 42

  An Emergency Purchase Extension was received on October 17, 2024 requesting an extension for dates starting

   10/21/2024 to 01/21/2025. The extension expenditure is not assessed and will be charged for time only.

 

 

  Original Filing – 07/24/2024: FY25, Qtr 1, Item# 10

 

  The scope of work provides for expedited construction services to remove and replace approximately 24,000

  s.f. of ballasted EPDM roofing and all attendant accessories. The Scope also includes tuckpointing

  approximately 700 l.f. of coping joints.

 

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement and any

  design documents provided by the Architect/Engineer of record. Section 01 29 00 PAYMENT PROCEDURES,

  will be strictly followed and adhered to. The sum of all items listed in the Contractor Schedule of Values should

  equal the contract award amount. Payment amounts will be approved based on proof of work actually

  performed and materials actually used. Construction services provided under this

  procurement should not exceed $1,135,000.00, which is a place-holder prior entering into a Construction

  Contract, without prior authorization from the Capital Development Board in consultation with the Chief

  Procurement Office. Final Actual Costs will be reported upon project completion and project close-out.

 

  In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall

  perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work

  with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases

  where the material is installed by the contractor.

 

  This Emergency Purchase has an expected start date of 07/24/2024 through 10/21/2024 with an Original

  Estimated Cost of $1,135,000.00.

   Signed By:  Chris Miles, Exec II

      Vendor:  Designed Roofing Systems, Inc.                                                    Notary Date:           7/24/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                    $1,135,000.00                                           $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  43     Commerce and Economic Opportunity, Department of                                 File Date:  10/22/2024

 

  Using Federal Funds

 

  Second Filing – 10/22/24:  FY25,  Qtr 2,  Item # 43

  An Emergency Purchase Extension was received on October 22, 2024 requesting an extension for dates starting

   10/30/2024 to 01/31/2025. The extension expenditure is not assessed and will be charged for time only.

 

 

  Original Filing – 08/01/2024: FY25, Qtr 1, Item# 17

 

  Using Federal Funds

 

 

  Apex IT will:

o Enhance: Enhance the application under the guidance from DCEO. This could include, but is

  not limited to:

• Data table maintenance

• Configuration changes

• New Configurations

• New Page layouts

  Calculation updates & enhancements

• Security Profiles

• Approval Workflow

• Mobile Application maintenance

  Integrations

• Reports

• Migration of enhancements/fixes across instances

• Train: Deliver necessary training and

  training materials on key functional and technical areas of the application. Training will be delivered to key

  DCEO Team Leads.

• Support: Provide Level 3 Application Administration and Support Tasks (described below)

  for the Oracle Weatherization application:

o Assist with managing and prioritizing the development roadmap.

o

   Perform functional and technical design reviews, including code reviews.

o Release Management:

• Monitor and

  make recommendations and/or implement new code to the application as necessary to keep the application

  compatible with new Oracle releases.

• Work with DCEO resources to test new quarterly Oracle releases in all

  Oracle application environments.

o Support before, during, and post system upgrades and patches.

o Provide

  Service Request (SR) management for issue resolution.

o Provide Specialized Support (vacation backup,

  capacity constraints).

o Provide support, follow-up and action for all Oracle Product SRs. Work with Oracle

  on design considerations and product limitations.

 

  Apex is sole vendor able to enhance and provide production support for the Weatherization system they created.

   The system went live on 7-1-24 and integration is currently ongoing. The use of any other vendor would

  require a 6-8 month learning curve. It is in the best interest of the State to utilize Apex.  

 

  This Emergency Purchase has an expected start date of 08/01/2024 through 10/26/2024 with an Original

  Estimated Cost of $825,230.92, using Federal Funds.

   Signed By:  Rick Rogers, APO

      Vendor:  NGI Capital Inc. dba Apex IT                                                      Notary Date:           8/1/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                               $0.00                                           $0.00                   $0.00      25 2


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

   Federal               $825,230.92                                                                   $0.00

  44     Central Management Services, Department of                                            File Date:  9/30/2024

 

  Final Cost Statement

  Latest Filing – 09/30/2024: FY25, Qtr 2, Item # 44

  The Actual Total Cost of FY25, Qtr 2, Item# 44  is $40,882.56, with a final contact term ending.

 

  Original Filing – 3/27/2023: FY23, Qtr 4, Item# 4

 

  The vendor was chosen due to familiarity and proximity to the location.  The vendor was the contract holder

  under P-11011 which expired 06/30/2022.  We are in the process of establishing JPMC contracts but as yet

  none have been executed in the region.  Due to the possible damage we needed to get in someone familiar with

  the system who could get there as fast as possible.

 

  Estimated cost equipment and labor to repair a leaking isolation valve on the circulating pump that also provides

  heat to the James R Thompson Center (JRTC).

 

  Statewide, there are 10 BEP vendors under NIGP Code 910-36, with the closest being over 26 miles away and

  none located in the city of Chicago proper. The chosen vendor is not a BEP vendor but due to their experience

  and familiarity of the HVAC system from P-11011and the immediate need, they were chosen as they could get

  there within minutes.  

 

  This Emergency Purchase has an expected start date of 03/24/2023 through 06/22/2023 with an Original

  Estimated Cost of $42,000.00.

   Signed By:  Martha Blackwell, Manager

      Vendor:  Anchor Mechanical                                                                   Notary Date:           3/27/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                        $42,000.00                                    $40,882.56            $40,882.56      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  45     Transportation, Department of                                                               File Date:  10/3/2024

 

  Final Cost Statement

  Latest Filing – 10/3/2024: FY25, Qtr 2, Item # 45

  The Actual Total Cost of FY25, Qtr 2, Item# 45   is $389,045.54, with a final contact term ending.

 

 

  Original Filing – 4/25/2024: FY24, Qtr 4, Item# 10

 

  Keeley & Sons, Inc was selected due to their geographic location and the expertise they have with bridge work.

 

  They can respond immediately to the damaged location and start the process of the required repairs.

 

  The contractor will design and repair the bridge carrying 26th Street over the Norfolk Southern Railroad in East

 

  St. Louis (SN 082-0131) that sustained significant damage as a result of being struck by a truck traveling over

  the bridge with its hydraulic lift fully extended.

 

  This Emergency Purchase has an expected start date of 04/25/2024 through 07/24/2024 with an Original

   Signed By:  Joseph Monroe, Dist 8 Operations Eng

      Vendor:  Keeley & Sons                                                                         Notary Date:           4/25/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                    $2,500,000.00                                   $389,045.54           $389,045.54      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  46     Environmental Protection Agency                                                            File Date:  10/8/2024

 

  Final Cost Statement

  Latest Filing – 10/8/2024: FY25, Qtr 2, Item #46

  The Actual Total Cost of FY25, Qtr 2, Item# 46  is $8,298.00, with a final contact term ending.

 

  Original Filing – 4/19/2024: FY24, Qtr 4, Item# 16

 

  This purchase request is for sample testing (Per- and Polyfluoroalkyl Substances (PFAS)) that the state lab is

  unable to perform.  Protecting Illinois drinking water is a top priority for IEPA. Perfluorooctyl Sulfonate (PFOS)

   and Perfluorooctanoic Acid (PFOA) are fluorinated organic Per and Polyfluoroalkyl (PFASs) chemicals that are

   part of a larger group of chemicals referred to as Per and Polyfluoroalkyl (PFASs). These chemicals are man-

  made and ubiquitous in the environment. PFAS testing is necessary to ensure an adequate supply of water that is

   safe in quality, clean, adequate in quantity, and of satisfactory mineral characteristics for ordinary domestic

  consumption.

 

  This Emergency Purchase has an expected start date of 04/17/2024 through 07/16/2024 with an Original

  Estimated Cost of $24,083.00.

   Signed By:  Andrew Shackelford, APO

      Vendor:  Pace Analytical Services                                                             Notary Date:           4/19/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                        $24,083.00                                      $8,298.00              $8,298.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  47     University of Illinois                                                                             File Date:  10/1/2024

 

  Final Cost Statement

  Latest Filing – 10/1/2024: FY25, Qtr 2, Item #47

  The Actual Total Cost of FY25, Qtr 2, Item# 47  is $600,000.00, with a final contact term ending.

 

 

  Original Filing – 06/26/2024: FY25, Qtr 1, Item# 4

 

  University of Illinois, Chicago is seeking additional interim staffing to support and aid the day-to-day operations

  in the Office of the Vice Chancellor for Research. Currently there is a lack of resources to support the need for

  the department due to delays in recruitment for the university.  The Attain Partners consultants have experience

  in pre-award processes, post-award revenue and expenditure accounting; sponsored programs policy and

  business processes; and familiarity with various grants management supporting systems, including various

  Enterprise Resource System (ERP).

 

  The support is currently needed for the comprehensive research administration activities including review grant

  guidelines, research and review sponsor requirements and review application materials to ensure compliance

  prior to application submission.

 

  This Emergency Purchase has an expected start date of 07/01/2024 through 09/28/2024 with an Original

  Estimated Cost of $600,000.00, using Institutional Costs Recovered (ICR) Funds.

   Signed By:  Aaron Rosenthal, SA Director

      Vendor:  Attain Consulting Group/Attain Partners                                         Notary Date:           6/26/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $600,000.00                                   $600,000.00           $600,000.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  48     Transportation, Department of                                                               File Date:  10/7/2024

 

  Final Cost Statement

  Latest Filing – 10/7/2024: FY25, Qtr 2, Item # 48

  The Actual Total Cost of FY25, Qtr 2, Item# 48  is $610,832.65, with a final contact term ending.

 

 

  Original Filing – 07/01/2024: FY25, Qtr 1, Item# 6

 

  All work performed at IL 15/IL 158 to prevent further slope damage and/or impact adjacent creek.

  200’ of Sheet Pile Retaining Wall,

  To be installed 4' off of edge of shoulder with vibratory hammer.

  Existing HMA shoulder to be removed and replaced with full-depth HMA shoulders, 10", approximate 12’ width

  to edge of sheet pile retaining wall.

  Pipe underdrains with filter fabric to be installed at edge of ramp pavement and along the back side of the sheet

  pile retaining wall.

  Stone Riprap, Class A3 with Filter Fabric to be installed on back/creek side of sheet pile retaining wall.

  Existing highway lighting foundation #9 to be removed. Highway lighting pole shall be removed by others prior

  to this work.

 

  This Emergency Purchase has an expected start date of 07/01/2024 through 09/28/2024 with an Original

  Estimated Cost of $1,500,000.00.

   Signed By:  Joseph Monroe, Dist 8, Operations Eng

      Vendor:  Stutz Excavating Inc.                                                                 Notary Date:           7/1/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                    $1,500,000.00                                   $610,832.65           $610,832.65      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  49     Human Services, Department of                                                              File Date:  9/25/2024

 

  Final Cost Statement

  Latest Filing – 09/25/2024: FY25, Qtr 2, Item # 49

  The Actual Total Cost of FY25, Qtr 2, Item# 49  is $54,288.00, with a final contact term ending.

 

  Original Filing – 5/8/2024: FY24, Qtr 4, Item# 18

 

  J & L Contractors, Inc., dba Ox Cartage & Warehousing, Inc. has been providing dry storage services based on

   the most recent Invitation for Bid for FY19-21 and the renewals for FY22 and FY23, and a contract extension

  for FY24.  The Center has been satisfied with the services provided by the vendor. Two Invitation for Bids have

   been conducted for the services.  The first bid was canceled, because additional specifications needed to be

  added to the bid.  The second bid was canceled because BEP considered the vendor's bid non-responsive "due

  to a lack of a good faith effort" when completing its BEP Utilization Plan. The vendor filed an award protest, and

   a decision has not been made.

 

  There is limited warehouse storage space at the Ludeman Center to accommodate the volume of food that is

  delivered from the vendors on a quarterly or monthly basis. The vendor shall be responsible for receiving,

  handling and storage of products on behalf of the Center, which will be delivered from various suppliers.  The

  vendor will deliver the required items to the Ludeman Center on a weekly basis.

 

  This Emergency Purchase has an expected start date of 05/04/2024 through 08/01/2024 with an Original

  Estimated Cost of $58,865.50.

   Signed By:  Jean Sandstrom, APO

      Vendor:  J & L Contractor dba Ox Cartage & Warehouse                                 Notary Date:           5/8/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                        $58,865.50                                    $54,288.00            $54,288.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  50     State Police, Illinois                                                                              File Date:  9/24/2024

 

  Final Cost Statement

  Latest Filing – 09/24/2024: FY25, Qtr 2, Item # 50

  The Actual Total Cost of FY25, Qtr 2, Item# 50  is $368,245.23, with a final contact term ending

 

  Original Filing – 09/10/2024: FY25, Qtr 1, Item# 24

 

  The current printers are based on Entrust's technology and products.  The vendor is capable of providing

  commodities in a timely manner so the production of Firearm Owners Identification (FOID) and Concealed

  Carry License (CCL) cards is not disrupted.  Due to the high volume of cards and letters printed on a daily

  basis, over a million combined per year, it is crucial to have available supplies meet the legislative mandates of

  the FOID Act (430 ILCS 65/5) and Public Act 98-063 Firearm CCL Act (430 ILCS 66).  FOID and CCL cards

  must be produced within specified time frames.

 

  Commodities used by the MX2100 and MX6100 printers.  To include: adhesive stickers, cleaning tapes,

  Duragard, print ribbons, graphic monochrome ribbons, HP M806 Printer toner cartridges, and HPM806 printer

  maintenance kits.

 

  This Emergency Purchase has an expected start date of 09/09/2024 through 12/07/2024 with an Original

  Estimated Cost of $201,429.04.

   Signed By:  Amy Hinds, Exec II

      Vendor:  Entrust, Inc.                                                                            Notary Date:           9/10/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $201,429.04                                   $368,245.23           $368,245.23      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  51     Southern Illinois University                                                                    File Date:  9/26/2024

 

  Final Cost Statement

  Latest Filing – 09/26/2024: FY25, Qtr 2, Item # 51

  The Actual Total Cost of FY25, Qtr 2, Item# 51  is $569,596.00, with a final contact term ending

 

 

  Second Filing – 07/11/2024: FY25, Qtr 1,  Item # 47

  An Emergency Purchase Extension was received on July 11, 2024 requesting an extension for dates starting

  07/10/2024 to 10/8/2024 at an additional estimated cost of $3528.00, revising the total estimated cost to

  $569,596.00

 

  Original Filing – 4/15/2024: FY24, Qtr 4, Item# 8

 

  Art & Design East (ADE) and Student Fitness Center on the Edwardsville campus were severely damaged in a

  storm on March 15, 2024. Both roofs sustained total loss and require replacement. Insurance claim is being

  made, SIUE Facilities Fee account will be fund costs until insurance reimbursement is complete.

 

  This Emergency Purchase has an expected start date of 04/10/2024 through 06/10/2024 with an Original

  Estimated Cost of $566,068.00.

   Signed By:  Matt Brown, Dir of Purchases

      Vendor:  W. James Taylor Inc.                                                                 Notary Date:           4/15/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $566,068.00          $569,596.00         $569,596.00           $569,596.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  52     Southern Illinois University                                                                    File Date:  10/17/2024

 

 

  Final Cost Statement

  Latest Filing – 10/17/2024: FY25, Qtr 2, Item # 52

  The Actual Total Cost of FY25, Qtr 2, Item# 52 is $328,676.21, with a final contact term ending.

 

 

  Original Filing – 2/23/2024: FY24, Qtr 3, Item# 58

 

  LOW BIDDER from among three resellers of this manufacturer. This is a manufacturer build to suit product.

 

  2000 AMP 480/277 VOLT SWITCHGEAR AND 480V/277 VOLT PANELBOARDS AND 120/208 VOLT

  PANELBOARDS

 

  This Emergency Purchase has an expected start date of 03/11/2024 through04/30/2024 with an Original

  Estimated Cost of $328,990.00.

   Signed By:  Matt Brown, Dir. Of Purchases

      Vendor:  Butler Supply                                                                          Notary Date:           2/23/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $328,990.00                                   $328,676.21           $328,676.21      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  53     Innovation & Technology, Department of                                                  File Date:  10/3/2024

 

  Final Cost Statement

  Latest Filing – 10/3/2024: FY25, Qtr 2, Item # 53

  The Actual Total Cost of FY25, Qtr 2, Item# 53  is $1,868,735.97, with a final contact term ending.

 

 

  Sixth Filing – 07/17/2024:  FY25,  Qtr 1,  Item # 59

  An Emergency Purchase Extension was received on July 17, 2024 requesting an extension for dates starting

  08/01/2024 to 09/30/2024. The extension expenditure is not assessed and will be charged for time only.

 

  Fifth Filing – 05/16/2024:  FY24,  Qtr 4,  Item # 66

  An Emergency Purchase Extension was received on May 16, 2024 requesting an extension for dates starting

  06/01/2024 to 07/31/2024. The extension expenditure is not assessed and will be charged for time only.

 

 

  Fourth Filing – 08/08/2023: FY24, Qtr 1,  Item # 110

  An Emergency Purchase Extension was received on August 10, 2023 requesting an extension for dates starting

  08/20/2023 to 5/31/2024 at an additional estimated cost of $5,100,000.00, revising the total estimated cost to

  $10,150,000.00.

 

 

  Third Filing - 05/18/2023: FY23, Qtr 4  Item # 108

  An Emergency Purchase Extension was received on May 18, 2023 requesting an extension for dates starting

  05/21/2023 to 08/19/2023 at an additional estimated cost of $2,000,000.00, revising the total estimated cost to

  $5,050,000.00.

 

 

  Second Filing - 02/14/2023: FY23, Qtr 3, Item# 70

  An Emergency Purchase Extension was received on February 14, 2023  requesting an extension for dates

  starting 2/20/2023 to 05/20/2023 at an additional estimated cost of $2,000,000.00, revising the total estimated

  cost to $3,050,000.00.

 

  Original Filing – 11/23/2022: FY23, Qtr 2, Item# 32

 

  The state sold the JRTC to Google, which means DoIT has to remove/relocate the state owned fiber network

  from the basement of the JRTC.  Complicating matters and compressing the timeline for this move, the city of

  Chicago issued an unexpected temporary moratorium on cutting LaSalle and Lake Streets beginning 12/1/22. 

  DoIT must have the conduit along these streets relocated/replaced by the end of November, which is Phase 1 of

   the JRTC fiber relocate project.  Once the conduit has been moved/relocated, Phase 2 will begin to finish the

  installation. Phase 2 includes: remainder of LaSalle Street fiber, hand-hole, conduit placement, the inside plant

  work at City hall - splice work, conduit, fiber install, fiber termination (repeat for MABB).  DoIT and Meade are

  at the mercy of several local permitting entities before work can be done in downtown Chicago, this further

  delayed the ability of DoIT and Meade to get the emergency relocation started earlier.

 


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

 

 

The existing contract CIC3648240 with Meade expires 11/27/22 with no renewals.  DoIT submitted an

  amendment on 11/4/2022 to add $850,000 of funds to finish phase 1 of the fiber move on BidBuy B-33097. 

  Due to receiving amendment approval with only one business day remaining before contract expiration, some

  funds from the amendment have also been included in this emergency to ensure contract coverage and a

  funding source to finish phase 1 of the fiber move before the moratorium begins 12/1 and allow the state to

  vacate the JRTC per the sales agreement.  Failure to finish phase 1 may result in significant delays and pose a

  risk to the fiber network which is a critical state asset.  The JRTC fiber provides one of two physical paths to

  the Chicago POP which serves all Chicago and collar county government and education sites, Equinix which

  processes ~50% of all traffic leaving the network, and network services for the City of Chicago and Cook

  County.  Loss of the JRTC fiber creates a vulnerability that will almost certainly result in a widespread outage

  that would likely take days to restore. 

 

  In addition to the emergency fiber move detailed above, Meade also covers our owned fiber network statewide.

   If we do not have a fiber maintenance vendor on contract we risk prolonged network outages every time our

  fiber is damaged by having to negotiate a new emergency contract for the fiber repair each time it is damaged.

 

 

 

 

DoIT is in process of completing a request for a 12-month sole source contract to cover Meade's services

  until a new RFP can be issued and awarded.  DoIT anticipates sending the sole source for review and approval

  within one to two weeks.  The new RFP is currently being drafted and is being done on R-125058.

 

 

  This Emergency Purchase has an expected start date of 11/22/2022 through 02/19/2023 with an Original

  Estimated Cost of $1,050,000.00.

   Signed By:  Van P Austin, APO

      Vendor:  Meade, Inc.                                                                             Notary Date:           11/23/2022

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                    $1,050,000.00       $10,150,000.00       $1,868,735.97        $1,868,735.97      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  54     Central Management Services, Department of                                            File Date:  10/11/2024

 

  Final Cost Statement

  Latest Filing – 10/11/2024: FY25, Qtr 2, Item # 54

  The Actual Total Cost of FY25, Qtr 2, Item# 54   is $1,291,876.14, with a final contact term ending.

 

  Third Filing –06/25/2024: FY25, Qtr 1,  Item # 45

  An Emergency Purchase Extension was received on June 25, 2024 requesting an extension for dates starting

  7/11/2024 to 12/31/2024 at an additional estimated cost of $2,500,000.00, revising the total estimated cost to

  $3,700,000.00

  Reported in the same filing quarter as second filing.

 

  Second Filing – 04/11/2024:  FY25,  Qtr 1,  Item # 318

  An Emergency Purchase Extension was received on April 11, 2024 requesting an extension for dates starting

  4/12/2024 to 7/11/2024. The extension expenditure is not assessed and will be charged for time only.

 

 

  Original Filing – 1/9/2024: FY24, Qtr 3, Item# 11

 

  Qualified and experienced professional firm to implement and maintain a comprehensive branding, marketing,

  recruitment, advertising, media buying, and public relations services in a unified and efficient manner.  This

  initiative is meant to provide critical State positions (medical and safety) with qualified employees in order to

  maintain the highest level of care and safety in facilities throughout the State. The struggle to hire and retain

  qualified medical and support staff for care facilities throughout the State has led to the serious disruption in

  providing a safe environment for both tax payers and State staff. This contract is meant to provide a solution to

  the ongoing hiring crisis.

 

  This Emergency Purchase has an expected start date of 01/16/2024 through 04/15/2024 with an Original

  Estimated Cost of $1,200,000.00.

   Signed By:  David Thomas, APO

      Vendor:  TimeZoneOne, Inc.                                                                   Notary Date:           1/9/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                    $1,200,000.00        $3,700,000.00       $1,291,876.14        $1,291,876.14      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  55     Innovation & Technology, Department of                                                  File Date:  10/29/2024

 

  Fifth Filing – 10/29/24:  FY25,  Qtr 2,  Item # 55

  An Emergency Purchase Extension was received on October 29, 2024 requesting an extension for dates starting

   11/1/2024 to 03/31/2025. The extension expenditure is not assessed and will be charged for time only.

 

 

  Fourth Filing – 07/30/24:  FY25,  Qtr 1,  Item # 67

  An Emergency Purchase Extension was received on July 30, 2024 requesting an extension for dates starting

  7/31/2024 to 10/31/2024. The extension expenditure is not assessed and will be charged for time only.

 

 

  Third Filing – 12/27/2023: FY24, Qtr 3,  Item # 106

  An Emergency Purchase Extension was received on December 27, 2023 requesting an extension for dates

  starting 12/31/2023 to 06/27/2024 at an additional estimated cost of $10,000,000.00, revising the total estimated

  cost to $20,000,000.00.

 

 

  Second Filing - 02/16/2023: FY23, Qtr 3, Item# 68

  An Emergency Purchase Extension was received on Febraury 6, 2023 requesting an extension for dates starting

  02/13/2023 to 12/30/2023 at an additional estimated cost of $8,000,000.00, revising the total estimated cost to

  $10,000,000.00.

 

  Original Filing – 11/15/2022: FY23, Qtr 2, Item# 23

 

  Motorola has been the current vendor for the MC Starcom21 compatible subscriber radio equipment contract. 

  Motorola was originally selected through competitive bid process. Motorola previously supported DoIT during

  initial 5 years contract term, there were no renewals. DoIT has previously been able to successfully negotiate

  contracts with this vendor and the existing contract terms will be used for the Emergency period. Contract

  negotiations with a new vendor could take several weeks creating significant risk and exposure during

  negotiations. The administrative review process has previously been completed with this vendor, including

  financial disclosures and BEP utilization plan. Bringing in a new vendor for such a large and complicated

  implementation would take months as the configuration. 

 

  The Department of Innovation and Technology is currently working on an IFB for replacement of the

  Emergency Starcom21 Equipment Contract.  Due to additional needs and time constraints in procurements,

  DoIT will need a 90 day emergency contract to allow adequate time to review any new pricing, equipment and

  needs for this contract, to publish the IFB, and allow time for bids to be received, bids reviewed, award

  published, and contract execution.  There was an emergency contract in place that expired.  A new extension

  was requested, but that contract extension was not able to get executed prior to the emergency contract

  expiring.   Therefore this new emergency is being processed to allow time for the new IFB to be completed and

  awarded.

 

Motorola supplies equipment to the state of Illinois entities utilizing Starcom21 radio network communication

  via radio mobile and portable radios, emergency agencies and dispatch consoles.  The equipment purchased

  from this contract is invaluable to the support of Illinois Law enforcement agencies State, Local and County. 


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  This equipment also supports emergency communication with the equipment purchased on this contract.  The

  loss of the ability to purchase equipment on this contract would be detrimental to all Emergency agencies

  throughout the state and would degrade emergency communications in critical incidents throughout the state

  with law enforcement and emergency agencies such as fire departments, emergency medical technicians, prison

   guards.   This Emergency JPMC contract will be available for use by all governmental units and qualified not-

  for-profits.

 

  This Emergency Purchase has an expected start date of 11/15/2022 through 02/13/2023 with an Original

  Estimated Cost of $2,000,000.00.

   Signed By:  Van P Austin, APO

      Vendor:  Motorola Solutions Inc                                                               Notary Date:           11/15/2022

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                    $2,000,000.00       $20,000,000.00                  $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  56     Human Services, Department of                                                              File Date:  11/4/2024

 

  Second Filing – 11/4/2024: FY25, Qtr 2,  Item # 56

  An Emergency Purchase Extension was received on November 4, 2024 requesting an extension for dates

  starting 11/30/2024 to 11/29/2025 at an additional estimated cost of $277,999.75, revising the total estimated

  cost to $411,999.75.

 

 

  Original Filing – 08/28/2024: FY25, Qtr 1, Item# 18

 

  The facility relies on coal to fuel their power plant and Knight Hawk is the only supplier with immediate

  availability in the area.

 

  90 day supply coal approximately 2000 tons delivered. Coal is critical for Murray to provide heat and electricity

  to our facility. Murray is at critically low levels due to the contract not being renewed. 

 

  This Emergency Purchase has an expected start date of 09/01/2024 through 11/29/2024 with an Original

  Estimated Cost of $134,000.00.

   Signed By:  Jean Sandstrom, APO

      Vendor:  Knight Hawk Coal                                                                    Notary Date:           8/28/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $134,000.00          $411,999.75                  $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  57     Central Management Services, Department of                                            File Date:  10/30/2024

 

  Final Cost Statement

  Latest Filing –10/30/2024: FY25, Qtr 2, Item # 57

  The Actual Total Cost of FY25, Qtr 2, Item# 57  is $1,245,413,.87, with a final contact term ending

 

 

  Second Filing – 04/11/2024:  FY25,  Qtr 1,  Item # 44

  An Emergency Purchase Extension was received on April 11, 2024 requesting an extension for dates starting

  4/12/2024 to 7/11/2024. The extension expenditure is not assessed and will be charged for time only.

 

 

  Original Filing – 1/9/2024: FY24, Qtr 3, Item# 11

 

  Qualified and experienced professional firm to implement and maintain a comprehensive branding, marketing,

  recruitment, advertising, media buying, and public relations services in a unified and efficient manner.  This

  initiative is meant to provide critical State positions (medical and safety) with qualified employees in order to

  maintain the highest level of care and safety in facilities throughout the State. The struggle to hire and retain

  qualified medical and support staff for care facilities throughout the State has led to the serious disruption in

  providing a safe environment for both tax payers and State staff. This contract is meant to provide a solution to

  the ongoing hiring crisis.

 

  This Emergency Purchase has an expected start date of 01/16/2024 through 04/15/2024 with an Original

  Estimated Cost of $1,200,000.00.

   Signed By:  David Thomas, APO

      Vendor:  TimeZoneOne, Inc.                                                                   Notary Date:           1/9/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                    $1,200,000.00                                 $1,245,413.87        $1,245,413.87      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  58     Corrections, Department of                                                                    File Date:  11/1/2024

 

  Final Cost Statement

  Latest Filing – 11/1/2024: FY25, Qtr 2, Item #58

  The Actual Total Cost of FY25, Qtr 2, Item# 58  is $634,404.48, with a final contact term ending

 

 

  Original Filing – 07/29/2024: FY25, Qtr 1, Item# 14

 

  CDB funded expenditure

 

  To procure corrections-safe, non-medical furniture for the IDOC Joliet Hospital consisting of various tables,

  chairs, dining, storage, office and conference items consistent with the CDB construction plan for the facility.

 

  This Emergency Purchase has an expected start date of 07/29/2024 through 10/26/2024 with an Original

  Estimated Cost of $634,404.48,  CDB funded expenditure.

   Signed By:  Sandy Robinson II, Purchasing Manager

      Vendor:  Wiley Office Equipment                                                             Notary Date:           7/29/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $634,404.48                                   $634,404.48           $634,404.48      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  59     University of Illinois                                                                             File Date:  11/1/2024

 

  Final Cost Statement

  Latest Filing – 11/1/2024: FY25, Qtr 2, Item # 59

  The Actual Total Cost of FY25, Qtr 2, Item# 59  is $154,250.00, with a final contact term ending.

 

 

  Original Filing – 09/04/2024: FY25, Qtr 1, Item# 26

 

  One of two electrical feeders in building 663 (Thomas Beckham Hall) needs to be repaired. The electrical

  feeders support all the electrical needs in the building, including fire alarm and fire pump, lights, air handling

  systems, domestic water pumps, etc.  If the remaining feeder, which is of equal age, goes out, the students will

  have to be evacuated and will have nowhere to live.  We are requesting this emergency purchase to avoid loss of

   revenue due to dorm fees needing to be refunded. Contractors Power and Light Company specialize in this type

   of work.  We have successfully used them in similar projects.  They are also available to mobilize right away.

 

  Isolate cable to building 663 in manhole to restore main electrical feeder: 

  1. Remove and replace damaged 15kv siemens switch in building 663. Dispose of damaged switch off site.

  2. Install new 15kv 4/0cu.  MV-105 cable from manhole to new switch and between switches in building 663

  3. Install terminations on cable at switches (3 locations)

  4. Install (3) 15kv 600amp terminations in manhole

  5. VLF test cables. Bolt up and ground switches

  6. Take outage on Feeder 7 and bolt in new cables in manhole.  Energize feeder and check for proper voltage

 

  This Emergency Purchase has an expected start date of 08/30/2024 through 11/27/2024 with an Original

  Estimated Cost of $154,250.00.

   Signed By:  Aaron Rosenthal, Interim Asst Vice Chancellor

      Vendor:  Contractors Power & Light Co.                                                     Notary Date:           9/4/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $154,250.00                                   $154,250.00           $154,250.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  60     University of Illinois                                                                             File Date:  11/1/2023

 

  Final Cost Statement

  Latest Filing – 11/1/2024: FY25, Qtr 2, Item # 60

  The Actual Total Cost of FY25, Qtr 2, Item# 60  is $243,675.00, with a final contact term ending.

 

 

  Second Filing - 09/06/2023:  FY24, Qtr 1, Item # 62

  An Emergency Purchase Extension was received on September 6, 2023 requesting an extension for dates

  starting 09/30/2023 to 07/30/24. The extension expenditure is not assessed and will be charged for time only, in

  the same filing quarter.

 

 

 

  Original Filing – 6/28/2023: FY24, Qtr 1, Item# 117

 

  Self-Supporting Funds

 

  The University is experiencing overcrowding at the Paulina Street Parking Structure, which is one of the

  primary parking facilities adjacent to the university medical complex. The overcrowding is causing serious

  disruption to critical healthcare services as employees are unable to report to their positions in a timely and

  scheduled manner. These delays are causing cascading effects across the healthcare operations, which have

  begun to impact patients. To correct this issue, the University plans to institute a shuttle bus service between the

   Harrison Street Parking Structure and the Hospital so that employees who park in the Paulina Street Parking

  Structure may be temporarily relocated. Immediately establishing shuttle bus services, as a component of our

  larger infrastructure initiatives, will help us to ensure that critical medical services are not interrupted and

  provide accessible parking options for our patients. Ensuring timely conveyance of these medical services will

  prevent serious disruption to critical operations that affect public health. In recognition of long-term need to

  correct this unforeseen impact to critical services operations, the University is preparing a solicitation to procure

   shuttle bus services. This solicitation will allow the University the ability to stabilize parking operations and

  provide additional time to address infrastructure needs that will ultimately be necessary to correct this

  imbalance.  The vendor was selected by University parking services professionals as they are able to

  immediately begin providing requested services, supply an appropriate vehicle, guarantee staff, and offer pricing

  that the department believes to be appropriate. 

 

  Vendor shall provide one (1) 25-passenger minibus and two (2) drivers to operate shuttle service between

  Harrison Street Parking Structure (1100 W Harrison ST, Chicago, IL 60607) and University of Illinois Hospital

  (1740 W Taylor ST, Chicago, IL 60612), from 5:00am to 8:00pm, Monday through Friday.

 

  This Emergency Purchase has an expected start date of 06/29/2023 through 09/26/2023 with an Original

  Estimated Cost of $154,440.00, using Self-Supporting Funds.

   Signed By:  Debra Matlock, Exec Director


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

      Vendor:  United Bus Incorp                                                                    Notary Date:           6/28/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $154,440.00                                   $243,675.00           $243,675.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  61     University of Illinois                                                                             File Date:  11/1/2024

 

  Final Cost Statement

  Latest Filing – 11/1/2024: FY25, Qtr 2, Item # 61

  The Actual Total Cost of FY25, Qtr 2, Item# 61  is $975,000.00, with a final contact term ending.

 

 

  Second Filing - 09/13/2023:  FY24, Qtr 1, Item # 117

  An Emergency Purchase Extension was received on September 12, 2023 requesting an extension for dates

  starting 09/29/2023 to 12/28/2023. The extension expenditure is not assessed and will be charged for time only.

 

 

 

  Original Filing – 5/17/2023: FY23, Qtr 4, Item# 34

 

  Student fees associated with the purchase of dining plans

 

  Chartwells is currently in place as our dining services partner and their current contract is expiring June 30,

  2023.  The RFP to solicit and select a new dining service partner was canceled and will be re-issued.  We are

  requesting an emergency to allow us to continue working with Chartwells while the RFP is re-issued. 

  Continuing to use Chartwells for the services they currently provide is necessary to prevent serious disruption to

   these critical university services.

 

  Board plan dining services for students on meal plans, retail dining operations in multiple locations around

  campus, catering services and operation of retail convenience stores.

 

  This Emergency Purchase has an expected start date of 07/01/2023 through 09/28/2023 with an Original

  Estimated Cost of $975,000.00, using Student fees associated with the purchase of dining plans.

 

  Student fees associated with the purchase of dining plans.

   Signed By:  Debra Matlock, Exec Director

      Vendor:  Compass Group USA (Chartwells Division)                                     Notary Date:           5/17/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $975,000.00                                   $975,000.00           $975,000.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  62     University of Illinois                                                                             File Date:  11/1/2024

 

  Final Cost Statement

  Latest Filing – 11/1/2024: FY25, Qtr 2, Item # 62

  The Actual Total Cost of FY25, Qtr 2, Item# 62   is $10,000,000.00, with a final contact term ending.

 

 

  Original Filing – 12/04/2023: FY24, Qtr 2, Item# 119

 

  Chartwells provides board plan dining services for students on meal plans, retail dining operations in multiple

  locations around campus, catering services, and operation of retail/convenience stores.

 

  This Emergency Purchase has an expected start date of 12/28/2023 through 03/26/2024 with an Original

  Estimated Cost of $10,000,000.00, using student fees associated with the purchase of dining plans.

   Signed By:  Debra Matlock, Exec Dir

      Vendor:  Compass Group USA                                                                Notary Date:           12/4/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                  $10,000,000.00                               $10,000,000.00       $10,000,000.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  63     University of Illinois                                                                             File Date:  11/1/2024

 

  Final Cost Statement

  Latest Filing –11/1/2024: FY25, Qtr 2, Item # 63

  The Actual Total Cost of FY25, Qtr 2, Item# 63 is $144,074.00, with a final contact term ending.

 

 

  Second Filing – 03/15/2024: FY24, Qtr 3,  Item # 133

  An Emergency Purchase Extension was received on March 15, 2024 requesting an extension for dates starting

  03/31/2024 to 07/31/2024 at an additional estimated cost of $350,000.00, revising the total estimated cost to

  $600,000.00.

 

 

  Original Filing – 11/14/2023: FY24, Qtr 2, Item# 114

 

  Currently VIP Valet services are utilized at the Specialty Care Building with a term date of 12/31/2023. In

  addition, the Outpatient Care Center north and south tower entrances utilizes UIC campus valet service

  attendants that will also term on 12/31/23. We would like to avoid disruption of valet services at all three

  entrances by utilizing VIP Valet Services 1/1/24-3/31/24.  Many patients and visitors are receiving procedures

  and have scheduled appointments at the Specialty Care Building 1009 S. Wood and the Out Patient Care Center

  1801 S Taylor North and South Tower. VIP valet parking services allows the patients to park at the door

  entrance of the structures and enter the building avoiding commuting from the parking structure which could be

   a challenge depending on the patients condition and it assists the patients with timely arrivals to their

  appointments. This service also allows patients to arrive to their appointments more timely,  many patients have

  mobility challenges.  We are in the process of contract negotiations to secure a valet services vendor for five

  years. This emergency purchase request is to allow continued valet services until the contract terms for RFP

  #PPA101 are completed.

 

  IP Parking with attendants at the entrance of three locations; the Specialty Care Building (SCB), Outpatient Care

  Center (OCC) North and South tower entrances which allows the patients to park at the door entrance.

 

  This Emergency Purchase has an expected start date of 01/01/2024 through 03/31/2024 with an Original

  Estimated Cost of $250,000.00, using Institution Funds.

   Signed By:  Debra Matlock, Exec. Diirector

      Vendor:  VIP Services                                                                           Notary Date:           11/14/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $250,000.00          $600,000.00         $144,074.00           $144,074.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  64     University of Illinois                                                                             File Date:  11/1/2024

 

  Final Cost Statement

  Latest Filing – 11/1/2024: FY25, Qtr 2, Item #64

  The Actual Total Cost of FY25, Qtr 2, Item# 64  is $292,665.00, with a final contact term ending.

 

 

  Second Filing - 05/23/2023: FY23, Qtr 4, Item# 303:  Time Only

  An Emergency Purchase Extension was received on May 23, 2023, requesting an extension for dates starting

  06/30/2023 to12/31/2023 at an additional estimated cost of $0.00, keeping the estimated cost at $250,000.00.

 

 

  Original Filing – 3/31/2023: FY23, Qtr 4, Item# 84

 

  Using Institutional Funds

 

  VIP provided these valet services on previous emergency procurement #JMG997. This Emergency Purchase is

  needed while we complete the RFP process and select a vendor but still need to maintain valet operations at the

  Specialty Care Building uninterrupted. 

 

  Valet services for the patients and visitors of UI Health at the Specialty Care Building.

 

  This Emergency Purchase has an expected start date of 04/01/2023 through 06/30/2023 with an Original

  Estimated Cost of $250,000.00, using Institution Funds.

   Signed By:  Debra Matlock, Exec Dir, Purchasing & Contract Mgmt.

      Vendor:  VIP Services                                                                           Notary Date:           3/31/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $250,000.00                                   $292,665.00           $292,665.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  65     University of Illinois                                                                             File Date:  11/1/2024

 

  Final Cost Statement

  Latest Filing – 11/1/2024: FY25, Qtr 2, Item # 65

  The Actual Total Cost of FY25, Qtr 2, Item# 65 is $1,158,803.55, with a final contact term ending.

 

 

  Second Filing - 1/11/2023: FY23, Qtr 3, Item # 66

  An Emergency Purchase Extension was received on January 11, 2023 requesting an extension for dates starting

  01/30/2023 to 06/30/2023 at an additional estimated cost of $291,824.00, revising the total estimated cost to

  $729,560.00.

 

 

  Original Filing – 10/18/2022: FY23, Qtr 2, Item# 18

 

  The University is experiencing a staffing shortage of building service workers, who provide custodial and

  environmental cleaning services on campus. Our current vendor Southwest Service Corporation (SSC) (E&I /

  IPHEC vendor), does not have the staff to meet the University needs for temporary cleaning, housekeeping, and

  COVID-19 disinfection services. This situation means that the UI Hospital does not have personnel available to

  provide cleaning and disinfection services - a threat to public health. The vendor is BEP certified and is able to

  provide personnel to clean this building while the University  works towards issuing an award for custodial

  services via RFP #IDM631. The response period for RFP #IDM631 has ended and the University is reviewing

  responsive submissions.  Upon the award of this competitive solicitation and execution of a resulting contract,

  the University will no longer experience conditions that necessitate an emergency purchase.  This emergency

  purchase serves as a stopgap to ensure custodial and environmental cleaning services on campus continue.

 

  Apache Service and Supply Company will provide temporary EVS/hospital-grade cleaning, housekeeping, and

  COVID-19 disinfection

services at the UI Hospital (Building 949). Vendor will provide all labor and required

  equipment to complete the work.

 

  This Emergency Purchase has an expected start date of 11/01/2022 through 01/29/2023 with an Original

  Estimated Cost of $437,736.00, using Self-Supporting Funds.

   Signed By:  Debra Matlock, Exec Dir

      Vendor:  Apache Service & Supply Co.                                                      Notary Date:           10/18/2022

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $437,736.00          $729,560.00       $1,158,803.55        $1,158,803.55      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  66     University of Illinois                                                                             File Date:  11/1/2024

 

  Final Cost Statement

  Latest Filing – 11/1/2024: FY25, Qtr 2, Item # 66

  The Actual Total Cost of FY25, Qtr 2, Item# 66  is $990,430.00, with a final contact term ending.

 

 

  Second Filing - 1/11/2023: FY23, Qtr 3, Item #65

  An Emergency Purchase Extension was received on January, 11, 2023 requesting an extension for dates starting

   01/30/2023 to 06/30/2023 at an additional estimated cost of $285,412.00, revising the total estimated cost to

  $713,530.00.

 

 

  Original Filing – 10/14/2022: FY23, Qtr 2, Item# 16

 

  The University is experiencing a staffing shortage of building service workers, who provide custodial and

  environmental cleaning services on campus. Our current vendor Southwest Service Corporation (SSC (E&I /

  IPHEC vendor), does not have the staff to meet the University needs for temporary cleaning, housekeeping, and

  disinfection services. This situation means that campus buildings do not have personnel available to provide

  cleaning and disinfection services - a threat to public health. The vendor Vargas Group is able to provide

  personnel to clean these buildings while the University works towards issuing an award for custodial services

  via RFP #IDM631. The response period for RFP #IDM631 has ended and the University is reviewing

  responsive submissions. Upon award of this competitive solicitation and execution of a resulting contract the

  University will no longer experience conditions that necessitate an emergency purchase.  This emergency

  purchase serves as a gap stop to ensure custodial and environmental cleaning services on campus continue.

 

  The Vendor will provide temporary cleaning, housekeeping, and disinfection services in campus buildings;

  Science and Engineering Labs East (607), Science and Engineering Labs West (608), Behavioral Sciences

  Building (618), Science & Engineering South (619), Engineering Research Facility (648), and 2242 West

  Harrison Street (980). The Vendor will provide all labor and required equipment to complete the work.

 

  This Emergency Purchase has an expected start date of 11/01/2022 through 01/29/2023 with an Original

  Estimated Cost of $428,118.00, using Self Supporting Funds.

   Signed By:  Debra Matlock, Exec Director

      Vendor:  Vargas Group                                                                          Notary Date:           10/14/2022

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                      $428,118.00          $713,530.00         $990,430.00           $990,430.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  67     Central Management Services, Department of                                            File Date:  11/7/2024

 

  Final Cost Statement

  Latest Filing – 11/7/2024: FY25, Qtr 2, Item# 67

  An Actual Total Cost of FY25, Qtr 2, Item # 67  is $18,980.00 was reported in the same filing quarter.

 

 

  Original Filing – 08/08/2024: FY25, Qtr 2, Item# 339

 

  Estimated cost equipment and labor to repair the only performing boiler in the HVAC system at the Dickson

  Mounds Museum.  The thing is running but not correctly and we can’t get the temperature down in the building

   and the humidity is running at over 70% which could cause this building to mold up and ruin exhibits, due to

  the pipe that burst previously and that spilled water in to the building.

 

  This Emergency Purchase has an expected start date of 08/08/2024 through 11/06/2024 with an Original

  Estimated Cost of $18,980.00.

   Signed By:  Martha Blackwell, Manager

      Vendor:  Prairie State Plumbing & Heating                                                  Notary Date:           8/8/2024

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                        $18,980.00                                    $18,980.00            $18,980.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  68     Capital Development Board                                                                    File Date:  11/18/2024

 

  Fourth Filing – 11/18/2024: FY25, Qtr 2,  Item # 68

  An Emergency Purchase Extension was received on November 11, 2024 requesting an extension for dates

  starting 12/13/24 to 03/31/25 at an additional estimated cost of $75,555.78, revising the total estimated cost to

  $3,065,155.78.

 

 

  Third Filing – 08/12/2024: FY25, Qtr 1,  Item #76

  An Emergency Purchase Extension was received on August 12, 2024 requesting an extension for dates starting

  09/30/2024 to 12/13/2024 at an additional estimated cost of $33,585.20, revising the total estimated cost to

  $3,023,185.21.

 

  Second Filing – 01/16/2024:  FY24,  Qtr 3,  Item # 94

  An Emergency Purchase Extension was received on January 16, 2024 requesting an extension for dates starting

  01/29/2024 to 09/30/2024. The extension expenditure is not assessed and will be charged for time only.

 

 

  Original Filing – 11/1/2023: FY24, Qtr 2, Item# 106

 

  The scope of work provides for the removal and replacement of four existing heating boilers and four domestic

  water heaters at two existing individual Boiler House buildings. Boilers and heaters supply building heating water

  and domestic hot water to eight individual inmate Housing buildings and one inmate Segregation building.

  Connecting piping, pumps, controls, and electrical feeds will be replaced or reconnected. New underground

  piping will be added from each building, back to the Boiler Houses, to allow domestic hot water to be

  recirculated and reheated.

 

  Incorporated documents include the March 2009 Standard Documents for Construction & Supplement, design

  documents provided by the Architect/Engineer of record and quote received by Henson Robinson Company.

  Section 01 29 00 PAYMENT PROCEDURES, will be strictly followed and adhered to. The sum of all items

  listed in the Contractor Schedule of Values should equal the contract award amount. Payment amounts will be

  approved based on proof of work actually performed and materials actually used. Construction Services

  provided under this procurement should not exceed $2,989,600.00, which is a place-holder prior to entering into

   a Construction Contract, without prior authorization from the Capital Development Board in consultation with

  the Chief Procurement Office. Final Actual Costs will be reported upon project completion and project close-

  out.

 

  In accordance with section 00 21 50 of the Standard Documents for Construction, the General Contractor shall

  perform no less than 20% of work with its own staff. Each other trade shall perform no less than 40% of work

  with its own staff. Work with own staff includes direct labor and supervision, as well as material purchases

  where the material is installed by the contractor.

 

  This Emergency Purchase has an expected start date of 11/1/2023 through 01/29/2024 with an Original

  Estimated Cost of $2,989,600.00.


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

   Signed By:  Chris Miles, Exec II

      Vendor:  Henson Robinson Co.                                                                Notary Date:           11/1/2023

                                Original                Revised              Paid To                Actual

                                Estimate               Estimate                  Date                  Final Cost                                 FY                    QTR

      State Cost:                    $2,989,600.00        $3,065,155.78                  $0.00                   $0.00      25 2

   Federal                        $0.00                                                                   $0.00


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  69     Capital Development Board                                                                    File Date:  11/19/2024

 

  Third Filing – 11/19/2024:  FY25,  Qtr 2,  Item # 69

  An Emergency Purchase Extension was received on November 19, 2024 requesting an extension for dates

  starting 12/13/2024 to 03/31/2025. The extension expenditure is not assessed and will be charged for time only.

 

 

 

  Second Filing – 08/12/2024: FY25, Qtr 1,  Item #78

  An Emergency Purchase Extension was received on August 12, 2024 requesting an extension for dates starting

  09/30/2024 to 12/13/2024 at an additional estimated cost of $240,550.00, revising the total estimated cost to

  $340,550.00.

 

 

  Original Filing – 3/13/2023: FY23, Qtr 3, Item# 32

 

  The boilers were part of the original construction in 2001. Two of the operational boilers have patches on them

  which are not holding,and water is leaking heavily out of the bottom of the boilers. The other two boilers have

  been condemned. Heavy corrosive buildup and the decay on the copper components within the tanks on the hot

  water heaters have caused them to not work properly which recently caused portions of the Individuals in

  Custody to go without showers for several days. With the heavy corrosion of calcium, the circulation pumps do

   not work properly, and the facility has spent over $65,000 since October 2022 to correct the water circulation

  issue and has not been successful. The piping valves no longer work correctly which is compounding the issue

  to get hot water to all the housing units.

 

  Therefore, IDOC has requested CDB's assistance to replace all necessary equipment in the boiler houses under

  an emergency declaration. This project began through the emergency selection of an Architect/Engineer

  (“A/E”); this exempts the selection from a 14- day solicitation required through Qualifications-Based Selection

  (“QBS”). Considering the time frames needed for the selection,

  negotiation and execution of an A/E contract followed by bidding and award procedures, design and

  construction services for repair/ replacement work under the existing processes would likely not begin for

  several months. For this reason, an emergency purchase is necessary to provide expedited engineering services

  to support the repair/replacement of all necessary equipment in the boiler houses

  as quickly as possible in order to provide proper heat and hot water to the cell houses. Additionally, to alleviate

  calcium concerns at the facility, CDB is in the process of providing water softeners under CDB Project No.:

  120-295-018.

 

  Clark Dietz, Inc., located in Champaign, IL, was selected because they have experience working with CDB and

  IL Dept. of Corrections with the mechanical expertise to provide the design services for the project, and they

  have the resources to provide expedited design services

 

  The scope of work provides for expedited design services to assess and replace the heating boilers, and

  associated controls, pumps, selected piping, insulation, and accessories. Additionally, the scope includes the

  replacement of domestic water heaters, storage tanks, controls, pumps, selected piping, insulation, and

  accessories. Associated Electrical, General, and/or other supporting work may be required. The A/E is also to


                                 LIST OF EMERGENCY PURCHASE STATEMENTS

                             FILED WITH THE OFFICE OF THE AUDITOR GENERAL

                                         October 1, 2024 through December 31, 2024

  determine whether any immediate temporary repairs can be imp