October 15, 2014
Legislative Audit Commission
622 Stratton Office Building
Springfield, IL 62706
Dear Members:
In accordance with section 3-15 of the Illinois State Auditing Act (30 ILCS 5/3-15), I hereby submit the report of the operations of the Office of the Auditor General for the lapse period of FY 2014 ending August 31, 2014 and the first quarter FY 2015 ending September 30, 2014.
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FISCAL MATTERS |
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FY 2014 – LAPSE PERIOD |
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Appropriation |
Expended |
Balance |
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GRF Operations: |
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Personal Services |
$5,592,521 |
$5,592,470 |
$51 |
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Social Security |
$402,698 |
$402,646 |
$52 |
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Contractual Services |
$602,546 |
$602,217 |
$329 |
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Commodities |
$7,000 |
$5,410 |
$1,590 |
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Paper and Printing |
$7,500 |
$6,776 |
$724 |
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Equipment |
$53,435 |
$53,103 |
$332 |
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EDP |
$74,300 |
$74,300 |
$0 |
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Telecommunications |
$63,000 |
$62,011 |
$989 |
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Oper. Of Auto. Equip. |
$4,000 |
$3,150 |
$850 |
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GRF Operations Total |
$6,807,000 |
$6,802,083 |
$4,917 |
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Audit Expense Fund |
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Audit/Studies/Invest. |
$22,109,989 |
$20,875,526 |
$1,234,463 |
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FISCAL MATTERS |
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FY 2015 – FIRST QUARTER |
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Appropriation |
Expended |
Obligated |
Balance |
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GRF Operations: |
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Personal Services |
$5,551,000 |
$1,481,658 |
$0 |
$4,069,342 |
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Social Security |
$425,000 |
$107,349 |
$0 |
$317,651 |
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Contractual Services |
$636,000 |
$147,032 |
$389,482 |
$99,486 |
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Commodities |
$20,000 |
$241 |
$0 |
$19,759 |
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Paper and Printing |
$20,000 |
$125 |
$0 |
$19,875 |
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Equipment |
$25,000 |
$803 |
$12,500 |
$24,197 |
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EDP |
$50,000 |
$14,929 |
$0 |
$22,571 |
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Telecommunications |
$75,000 |
$4,929 |
$0 |
$70,071 |
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Oper. Of Auto. Equip. |
$5,000 |
$52 |
$0 |
$4,948 |
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GRF Operations Total |
$6,807,000 |
$1,757,118 |
$401,982 |
$4,647,900 |
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Audit Expense Fund |
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Audit/Studies/Invest. |
$23,947,191 |
$1,188,328 |
$16,653,234 |
$6,105,629 |
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PERSONNEL
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PERSONNEL |
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07/01/14 |
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Appointments |
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Separations |
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Transfers |
09/30/14 |
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Springfield |
80 |
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1 |
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2 |
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0 |
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79 |
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Chicago |
13 |
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0 |
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1 |
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0 |
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12 |
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TOTAL |
93 |
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1 |
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3 |
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0 |
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91 |
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CONTRACTS
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During the first quarter of Fiscal Year 2015, the Office of the Auditor General entered into twenty Administrative, seven Information Systems, three Performance, forty-nine Regional Office of Education, and fifty-six Compliance audits. |
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TRAINING
During the first quarter of Fiscal Year 2015, OAG-sponsored training included:
Additional external-sponsored training in which OAG staff participated included:
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PERFORMANCE AUDITS
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PERFORMANCE AUDITS |
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IN PROGRESS |
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AUDITS |
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l |
Village of Robbins’ Use of Municipal Economic Development Funds |
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(P.A. 90-813) |
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l |
DCFS: Locating and Returning Missing, Runaway, and Abducted Children |
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(House Resolution No. 120) |
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l |
CJIA Violence Prevention Programs (HR 0888) |
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l |
Information submitted by CTA Retirement Plan (P.A. 95-708) |
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Information submitted by CTA Retiree Health Care Trust (P.A. 95-708) |
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3
REGIONAL OFFICES OF EDUCATION AUDITS |
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Public Act 92-544, effective June 12, 2002, gave the Office of the Auditor General the responsibility for the conduct of annual audits of the financial statements of all accounts, funds and the moneys in the care, custody or control of the regional superintendent of schools of each educational service region in the State. Previously, these audits were the responsibility of the Illinois State Board of Education. There are 47 annual audits to perform; 44 are of Regional Offices of Education and 3 are of Intermediate Service Centers. As of September 30, 2014, 45 of 47 fiscal year 2013 audits have been released.
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FINANCIAL AUDITS, SINGLE AUDITS AND |
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COMPLIANCE ATTESTATION EXAMINATIONS |
The following is a listing of financial audits, single audits and compliance attestation examinations for the period(s) ending June 30, 2014, and December 31, 2014. As the year progresses the “date released” column will be completed.
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FINANCIAL AUDITS, SINGLE AUDITS AND COMPLIANCE |
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ATTESTATION EXAMINATIONS FOR THE PERIOD(S) ENDING |
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JUNE 30, 2014 AND DECEMBER 31, 2014 |
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F = Financial Audits |
C = Compliance Attestation Examinations |
S = Single Audits |
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AGENCY |
F |
C |
S |
DATE RELEASED |
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Attorney General |
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Capital Development Board |
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Chicago State University |
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Comptroller - Fiscal Officer |
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Comptroller - Non-Fiscal Officer |
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Correctional Industries (within Department of Corrections) |
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Department on Aging |
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Department of Central Management Services |
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Department of Central Management Services |
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- Teacher Health Insurance Security Fund |
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Department of Central Management Services |
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- Local Government Health Insurance Reserve Fund |
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Department of Central Management Services |
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- Community College Health Insurance Security Fund |
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Department of Central Management Services |
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(Deferred Compensation Plan) |
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Department of Children and Family Services |
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Department of Commerce and Economic Opportunity |
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Department of Corrections |
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Department of Employment Security |
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Department of Financial and Professional Regulation |
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Department of Healthcare and Family Services |
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Department of Human Services |
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FINANCIAL AUDITS, SINGLE AUDITS AND |
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COMPLIANCE ATTESTATION EXAMINATIONS |
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F = Financial Audits |
C = Compliance Attestation Examinations |
S = Single Audits |
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AGENCY |
F |
C |
S |
DATE RELEASED |
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Department of Insurance |
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Department of Juvenile Justice |
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Department of Military Affairs |
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Department of Natural Resources |
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Department of Revenue |
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Department of State Police |
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Department of Transportation |
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Department of Veterans’ Affairs |
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Drycleaner Environmental Response Trust Fund Council |
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Eastern Illinois University |
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Environmental Protection Agency |
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Environmental Protection Trust Fund Commission |
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Executive Ethics Commission |
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General Assembly Retirement System |
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Governors State University |
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Health Information Exchange Authority |
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Historic Preservation Agency |
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Illinois Commerce Commission - WETSA |
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Illinois Community College Board |
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Illinois Conservation Foundation |
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Illinois Finance Authority |
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Illinois Gaming Board |
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Illinois Housing Development Authority |
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Illinois Mathematics and Science Academy |
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Illinois Mathematics and Science Academy Fund |
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Illinois Power Agency |
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Illinois Racing Board |
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Illinois State Board of Investments |
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Illinois State Toll Highway Authority |
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6
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FINANCIAL AUDITS, SINGLE AUDITS AND |
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COMPLIANCE ATTESTATION EXAMINATIONS |
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F = Financial Audits |
C = Compliance Attestation Examinations |
S = Single Audits |
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AGENCY |
F |
C |
S |
DATE RELEASED |
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Illinois State University |
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Illinois Student Assistance Commission (Including Golden Apple Scholars of Illinois) |
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Illinois Student Assistance Commission |
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- Designated Account Purchase Program |
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Illinois Student Assistance Commission - Prepaid Tuition |
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Illinois Workers' Comp. Comm. - Self Insurer's Fund |
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Joint Committee on Administrative Rules |
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Judges’ Retirement System |
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Judicial Inquiry Board |
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Law Enforcement Training Standards Board |
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Legislative Ethics Commission |
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Legislative Information System |
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Lottery |
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Metro East Police District |
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Mid-America Medical District Commission |
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Northeastern Illinois University |
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Northern Illinois University |
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Office of the Legislative Inspector General |
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Pollution Control Board |
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Prisoner Review Board |
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Procurement Policy Board |
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Property Tax Appeal Board |
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Railsplitter Tobacco Settlement Authority |
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Secretary of State |
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Sex Offender Management Board |
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Southern Illinois University |
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Southwestern Illinois Development Authority |
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State Appellate Defender |
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State Board of Education |
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7
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FINANCIAL AUDITS, SINGLE AUDITS AND |
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COMPLIANCE ATTESTATION EXAMINATIONS |
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F = Financial Audits |
C = Compliance Attestation Examinations |
S = Single Audits |
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AGENCY |
F |
C |
S |
DATE RELEASED |
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State Employees' Retirement System |
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State Fire Marshal |
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State Police Merit Board |
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State Universities Retirement System |
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State's Attorneys’ Appellate Prosecutor |
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Statewide Financial Statement Audit |
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Statewide Single Audit - (Federal Funds) |
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Teachers’ Retirement System |
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Treasurer - Bright Start College Savings Program |
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Treasurer - Fiscal Officer |
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Treasurer - Illinois Funds |
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University of Illinois |
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Western Illinois University |
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8
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FINANCIAL AUDITS, SINGLE AUDITS AND |
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COMPLIANCE ATTESTATION EXAMINATIONS |
The following is a listing of financial audits, single audits and compliance attestation examinations for the period(s) ending January 24, 2013, June 30, 2013, September 30, 2013 and December 31, 2013. As the year progresses the “date released” column along with type of agency engagement columns will be completed.
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FINANCIAL AUDITS, SINGLE AUDITS AND COMPLIANCE |
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ATTESTATION EXAMINATIONS FOR THE PERIOD(S) ENDING |
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JANUARY 24, 2013, JUNE 30, 2013, SEPTEMBER 30, 2013 AND DECEMBER 31, 2013 |
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F = Financial Audits |
C = Compliance Attestation Examinations |
S = Single Audits |
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AGENCY |
F |
C |
S |
DATE RELEASED |
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Architect of the Capitol |
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X |
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01-29-14 |
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Arts Council |
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X |
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01-23-14 |
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Arts Council Foundation |
X |
X |
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01-23-14 |
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Attorney Registration and Disciplinary Commission (12/31/13) |
X |
X |
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06-19-14 |
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Board of Admissions to the Bar (9/30/13) |
X |
X |
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05-15-14 |
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Board of Examiners |
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X |
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04-22-14 |
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Board of Higher Education |
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X |
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03-12-14 |
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Capital Development Board |
X |
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01-16-14 |
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Chicago State University |
X |
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01-16-14 |
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Chicago State University |
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X |
X |
02-11-14 |
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Civil Service Commission |
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X |
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12-05-13 |
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Commission on Government Forecasting and Accountability |
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X |
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01-23-14 |
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Comptroller - Fiscal Officer Responsibilities |
X |
X |
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12-19-13 |
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Court of Claims |
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X |
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02-06-14 |
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Criminal Justice Information Authority & IL Integrated |
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- Justice Information System |
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X |
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02-20-14 |
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DCMS - Deferred Compensation Plan - (12/31/13) |
X |
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06-26-14 |
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Deaf and Hard of Hearing Commission |
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X |
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01-29-14 |
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Department of Agriculture |
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X |
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03-13-14 |
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Department of Central Management Services |
X |
X |
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04-22-14 |
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Department of Central Management Services |
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- Local Government Health Insurance Reserve Fund |
X |
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04-22-14 |
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Department of Central Management Services |
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- Teacher Health Insurance Security Fund |
X |
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04-22-14 |
9
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FINANCIAL AUDITS, SINGLE AUDITS AND |
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COMPLIANCE ATTESTATION EXAMINATIONS |
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AGENCY |
F |
C |
S |
DATE RELEASED |
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Department of Central Management Services |
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- Community College Health Insurance Security Fund |
X |
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04-22-14 |
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Department of Employment Security |
X |
X |
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03-05-14 |
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Department of Healthcare and Family Services |
X |
X |
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05-29-14 |
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Department of Human Rights |
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X |
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02-06-14 |
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Department of Human Services |
X |
X |
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05-29-14 |
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Department of Labor |
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X |
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04-22-14 |
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Department of Natural Resources (Capital Asset Account) |
X |
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01-29-14 |
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Department of Public Health |
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X |
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05-22-14 |
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Department of Revenue |
X |
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03-20-14 |
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Department of Transportation |
X |
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01-23-14 |
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Drycleaner Environmental Response Trust Fund Council |
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X |
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05-22-14 |
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DuQuoin State Fair (09/30/13) |
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X |
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06-26-14 |
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Eastern Illinois University |
X |
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12-19-13 |
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Eastern Illinois University |
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X |
X |
03-26-14 |
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Emergency Management Agency |
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X |
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03-05-14 |
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Environmental Protection Agency (Water Revolving Fund) |
X |
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01-29-14 |
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Executive Ethics Commission |
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X |
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05-15-14 |
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Executive Office of Inspector General |
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X |
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03-26-14 |
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General Assembly - Senate |
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X |
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02-11-14 |
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General Assembly - House |
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X |
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02-11-14 |
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General Assembly Retirement System |
X |
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01-08-14 |
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General Assembly Retirement System |
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X |
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03-20-14 |
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Governor’s Office of Management and Budget |
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X |
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03-20-14 |
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Governors State University |
X |
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02-06-14 |
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Governors State University |
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X |
X |
03-26-14 |
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Guardianship and Advocacy Commission |
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X |
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03-20-14 |
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Human Rights Commission |
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X |
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03-20-14 |
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Illinois Commerce Commission |
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X |
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03-26-14 |
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Illinois Commerce Commission - WETSA |
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X |
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12-05-13 |
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Illinois Conservation Foundation |
X |
X |
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04-22-14 |
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Illinois Educational Labor Relations Board |
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X |
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01-23-14 |
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Illinois Finance Authority |
X |
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01-29-14 |
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Illinois Finance Authority |
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X |
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05-22-14 |
10
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FINANCIAL AUDITS, SINGLE AUDITS AND |
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COMPLIANCE ATTESTATION EXAMINATIONS |
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AGENCY |
F |
C |
S |
DATE RELEASED |
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Illinois Gaming Board |
X |
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03-13-14 |
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Illinois Grain Insurance Corporation |
X |
X |
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02-20-14 |
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Illinois Housing Development Authority |
X |
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11-21-13 |
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Illinois Housing Development Authority |
X |
X |
03-20-14 |
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Illinois Labor Relations Board |
X |
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03-05-14 |
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Illinois Math and Science Academy |
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X |
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01-29-14 |
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Illinois Math and Science Academy Fund |
X |
X |
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01-23-14 |
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Illinois Council on Developmental Disabilities |
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X |
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01-29-14 |
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Illinois Power Agency |
X |
X |
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07-31-14 |
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Illinois State Fair (09/30/13) |
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X |
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06-26-14 |
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Illinois State University |
X |
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11-14-13 |
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Illinois State University |
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X |
X |
03-26-14 |
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Illinois Student Assistance Commission (Including Golden Apple Scholars of IL) |
X |
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02-06-14 |
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Illinois Student Assistance Commission, IDAPP |
X |
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02-06-14 |
|
Illinois Student Assistance Commission, Prepaid Tuition |
X |
|
|
02-06-14 |
|
Illinois Supreme Court |
|
X |
|
01-23-14 |
|
Illinois Violence Prevention Authority – Closeout (07/01/12 to 01/24/13) |
|
X |
|
02-25-14 |
|
Judges’ Retirement System |
X |
|
|
01-08-14 |
|
Judges’ Retirement System |
|
X |
|
03-20-14 |
|
Legislative Audit Commission |
|
X |
|
12-19-13 |
|
Legislative Printing Unit |
|
X |
|
12-12-13 |
|
Legislative Reference Bureau |
|
X |
|
01-16-14 |
|
Legislative Research Unit |
|
X |
|
01-16-14 |
|
Literacy Foundation |
X |
X |
|
03-20-14 |
|
Lottery |
X |
X |
|
07-24-14 |
|
Mid Illinois Medical District |
|
X |
|
12-12-13 |
|
Metro. Pier and Exposition Authority |
|
X |
|
04-22-14 |
|
Northeastern Illinois University |
X |
|
|
12-19-13 |
|
Northeastern Illinois University |
X |
X |
03-26-14 |
|
|
Northern Illinois University |
X |
|
|
12-19-13 |
|
Northern Illinois University |
|
X |
X |
03-20-14 |
|
Office of the Governor |
|
X |
|
02-20-14 |
|
Office of the Lieutenant Governor |
|
X |
|
02-20-14 |
11
|
FINANCIAL AUDITS, SINGLE AUDITS AND |
|
|
|
COMPLIANCE ATTESTATION EXAMINATIONS |
|
AGENCY |
F |
C |
S |
DATE RELEASED |
||
|
Secretary of State |
X |
X |
|
03-20-14 |
||
|
Southern Illinois University |
X |
|
|
01-23-14 |
||
|
Southern Illinois University |
|
X |
X |
05-22-14 |
||
|
State Board of Education |
X |
|
|
01-16-14 |
||
|
State Board of Elections |
|
X |
|
02-11-14 |
||
|
State Board of Investments |
X |
|
|
12-19-13 |
||
|
State Board of Investments |
X |
|
01-29-14 |
|||
|
State Chartered School Commission – Closeout (07-01-12 – 01-24-13) |
|
X |
|
07-31-14 |
||
|
State Employees' Retirement System |
X |
|
|
01-08-14 |
||
|
State Employees' Retirement System |
|
X |
|
03-20-14 |
||
|
State Universities’ Retirement System |
X |
|
|
01-08-14 |
||
|
State Universities’ Retirement System |
|
X |
|
02-11-14 |
||
|
Statewide Financial Audit |
X |
|
|
03-12-14 |
||
|
Statewide Single Audit - Federal Funds |
|
|
X |
04-15-14 |
||
|
Supreme Court Historic Preservation Commission |
|
X |
|
12-19-13 |
||
|
Teachers' Retirement System |
X |
|
|
01-08-14 |
||
|
Teachers' Retirement System |
|
X |
|
02-20-14 |
||
|
Teachers’ Pension and Retirement System - Chicago |
|
X |
|
12-12-13 |
||
|
Toll Highway Authority (12/31/13) |
X |
X |
|
07-10-14 |
||
|
Treasurer - College Savings Plan |
X |
|
|
01-23-14 |
||
|
Treasurer - Fiscal Officer Responsibilities |
X |
X |
|
01-16-14 |
||
|
Treasurer - Illinois Funds |
X |
|
|
01-23-14 |
||
|
Treasurer - Non-Fiscal Officer |
|
X |
|
04-22-14 |
||
|
Universities Civil Service Commission |
|
X |
|
12-19-13 |
||
|
University of Illinois |
X |
|
|
01-16-14 |
||
|
University of Illinois |
|
X |
X |
05-15-14 |
||
|
Upper River Valley Development Authority |
|
X |
|
01-29-14 |
||
|
Western Illinois University |
X |
|
|
01-16-14 |
||
|
Western Illinois University |
|
X |
X |
03-26-14 |
||
|
Workers’ Compensation Commission |
X |
X |
|
02-20-14 |
||
|
|
|
|
|
|
||
|
|
|
|
|
|
||
|
|
|
|
|
|
||
12
|
INFORMATION SYSTEMS AUDITS |
||
|
|
These audits are components of each agency's regularly scheduled financial audits, single |
|
|
audits and compliance attestation examinations for the period ending June 30, 2014. |
||
|
|
||
|
|
||
|
INFORMATION SYSTEMS AUDITS |
||
|
AUDITS INITIATED AND/OR COMPLETED |
||
|
IN FISCAL YEAR 2015 |
||
|
|
||
|
l |
Capital Development Board |
|
|
l |
Comptroller |
|
|
l |
Department on Aging |
|
|
l |
Department of Central Management Services |
|
|
l |
Department of Central Management Services – BCCS Service Organization Review |
|
|
l |
Department of Corrections |
|
|
l |
Department of Healthcare and Family Services |
|
|
l |
Department of Human Services |
|
|
l |
Department of Insurance |
|
|
l |
Department of Juvenile Justice |
|
|
l |
Department of Military Affairs |
|
|
l |
Department of Natural Resources |
|
|
l |
Department of Revenue |
|
|
l |
Department of State Police |
|
|
l |
Department of Veterans’ Affairs |
|
|
l |
Eastern Illinois University |
|
|
l |
Environmental Protection Agency |
|
|
l |
Governors State University |
|
|
l |
Illinois Community College Board |
|
|
l |
Illinois Gaming Board |
|
|
l |
Illinois Housing Development Authority |
|
|
l |
Illinois Racing Board |
|
|
l |
Illinois Student Assistance Commission |
|
|
l |
Southern Illinois University |
|
|
l |
State Employees’ Retirement System |
|
13
|
|
|
EMERGENCY PURCHASES |
The Illinois Procurement Code requires agencies expending funds in an emergency to file an affidavit with the Auditor General within 10 days after the procurement, setting forth the amount expended, the name of the contractor, and the circumstances requiring the emergency purchase. The Auditor General, in turn, is required to file a quarterly report with the Commission and the Governor setting forth a complete listing of all emergency purchases reported during that quarter. The latest report is for the first quarter of Fiscal Year 2015 and it contains forty-seven filings with this office.
Yours truly,
WILLIAM G. HOLLAND
Auditor General
14