October 15, 2015
Legislative Audit Commission
622 Stratton Office Building
Springfield, IL 62706
Dear Members:
In accordance with section 3-15 of the Illinois State Auditing Act (30 ILCS 5/3-15), I hereby submit the report of the operations of the Office of the Auditor General for the lapse period of FY 15 ending August 31, 2015 and the first quarter FY 2016 ending September 30, 2015.
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FISCAL MATTERS |
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FY 2015 – LAPSE PERIOD |
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Appropriation |
Expended |
Balance |
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GRF Operations: |
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Personal Services |
$5,616,300 |
$5,615,959 |
$341 |
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Social Security |
$404,200 |
$404,160 |
$40 |
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Contractual Services |
$596,000 |
$591,742 |
$4,258 |
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Commodities |
$7,000 |
$4,593 |
$2,407 |
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Paper and Printing |
$6,500 |
$5,758 |
$742 |
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Equipment |
$25,000 |
$14,629 |
$10,371 |
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EDP |
$88,500 |
$88,470 |
$30 |
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Telecommunications |
$60,000 |
$59,171 |
$829 |
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Oper. Of Auto. Equip. |
$3,500 |
$1,834 |
$1,666 |
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GRF Operations Total |
$6,807,000 |
$6,786,316 |
$20,684 |
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Audit Expense Fund |
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Audit/Studies/Invest. |
$23,947,191 |
$22,787,309 |
$1,159,882 |
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FY 2016 – FIRST QUARTER |
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Appropriation |
Expended |
Obligated |
Balance |
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GRF Operations: |
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Personal Services |
$5,551,000 |
$1,459,301 |
$0 |
$4,091,699 |
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Social Security |
$425,000 |
$105,726 |
$0 |
$319,274 |
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Contractual Services |
$636,000 |
$84,987 |
$471,242 |
$79,771 |
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Commodities |
$20,000 |
$227 |
$0 |
$19,773 |
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Paper and Printing |
$20,000 |
$0 |
$0 |
$20,000 |
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Equipment |
$25,000 |
$1,422 |
$0 |
$23,578 |
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EDP |
$50,000 |
$12,658 |
$15,000 |
$22,342 |
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Telecommunications |
$75,000 |
$9,585 |
$0 |
$65,415 |
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Oper. Of Auto. Equip. |
$5,000 |
$45 |
$0 |
$4,955 |
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GRF Operations Total |
$6,807,000 |
$1,673,951 |
$486,242 |
$4,646,807 |
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Audit Expense Fund |
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Audit/Studies/Invest. |
$23,947,191 |
$724,872 |
$2,586,086 |
$20,636,233 |
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PERSONNEL
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PERSONNEL |
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07/01/2015 |
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Appointments |
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Separations |
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Transfers |
09/30/2015 |
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Springfield |
76 |
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1 |
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6 |
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(1) |
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70 |
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Chicago |
12 |
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0 |
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1 |
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1 |
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12 |
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TOTAL |
88 |
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1 |
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7 |
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0 |
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82 |
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CONTRACTS
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During the first quarter of Fiscal Year 2016, the Office of the Auditor General entered into eighteen Administrative contracts, four Information Systems, three Performance, forty-seven Regional Office of Education, and sixty Financial/Compliance audit contracts.
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2
TRAINING QUARTERLY REPORT
First Quarter Fiscal Year 2016
During the first quarter of Fiscal Year 2016, OAG-sponsored training included:
Additional external-sponsored training in which OAG staff participated included:
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PERFORMANCE AUDITS
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PERFORMANCE AUDITS |
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IN PROGRESS |
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l |
CJIA Violence Prevention Programs (HR 0888) |
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l |
All Kids (P.A. 95-985) |
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l |
College of DuPage (HR 0055) |
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l |
DHS Prisoner Transfer Procedures (HR 0199) |
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l |
State Moneys Provided to the Kenwood Oakland Community Organization (HR 0324) |
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l |
Placement of DCFS Wards (SR 0140) |
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l |
General Professions Dedicated Fund for Pharmacy Programs at State Universities (HR 0204) |
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l |
Information submitted by CTA Retirement Plan (P.A. 95-708) |
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l |
Information submitted by CTA Retiree Health Care Trust (P.A. 95-708) |
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REGIONAL OFFICES OF EDUCATION AUDITS |
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Public Act 92-544, effective June 12, 2002, gave the Office of the Auditor General the responsibility for the conduct of annual audits of the financial statements of all accounts, funds and the moneys in the care, custody or control of the regional superintendent of schools of each educational service region in the State. Previously, these audits were the responsibility of the Illinois State Board of Education. There are 47 annual audits to perform; 44 are of Regional Offices of Education and 3 are of Intermediate Service Centers. As of September 30, 2015, 44 of 47 fiscal year 2014 audits have been released.
3
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FINANCIAL AUDITS, SINGLE AUDITS AND |
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COMPLIANCE ATTESTATION EXAMINATIONS |
The following is a listing of financial audits, single audits and compliance attestation examinations for the period(s) ending June 30, 2014 and December 31, 2014. As the year progresses the “date released” column will be completed.
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FINANCIAL AUDITS, SINGLE AUDITS AND COMPLIANCE |
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ATTESTATION EXAMINATIONS FOR THE PERIOD(S) ENDING |
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JUNE 30, 2014 AND DECEMBER 31, 2014 |
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F = Financial Audits |
C = Compliance Attestation Examinations |
S = Single Audits |
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AGENCY |
F |
C |
S |
DATE RELEASED |
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Attorney General |
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X |
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01-15-15 |
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Capital Development Board |
X |
X |
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02-19-15 |
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Chicago State University |
X |
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01-29-15 |
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Chicago State University |
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X |
X |
03-18-15 |
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Comptroller - Fiscal Officer |
X |
X |
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12-18-14 |
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Comptroller - Non-Fiscal Officer |
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X |
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04-30-15 |
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Correctional Industries (within Department of Corrections) |
X |
X |
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01-29-15 |
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Department on Aging |
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X |
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05-14-15 |
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Department of Central Management Services |
X |
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02-19-15 |
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Department of Central Management Service – Teacher Health Insurance Security Fund |
X |
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02-19-15 |
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Department of Central Management Services - Local Government Health Insurance Reserve Fund |
X |
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02-19-15 |
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Department of Central Management Services - Community College Health Insurance Security Fund |
X |
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02-19-15 |
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Department of Central Management Services (Deferred Compensation Plan) |
X |
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06-30-15 |
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Department of Children and Family Services |
X |
X |
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04-02-15 |
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Department of Commerce and Economic Opportunity |
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X |
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04-16-15 |
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Department of Corrections |
X |
X |
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04-30-15 |
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Department of Employment Security |
X |
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02-05-15 |
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Department of Financial and Professional Regulation |
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X |
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02-26-15 |
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Department of Healthcare and Family Services |
X |
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02-05-15 |
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Department of Human Services |
X |
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02-11-15 |
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Department of Insurance |
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X |
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03-26-15 |
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Department of Juvenile Justice |
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X |
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04-30-15 |
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4
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FINANCIAL AUDITS, SINGLE AUDITS AND |
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COMPLIANCE ATTESTATION EXAMINATIONS |
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F = Financial Audits |
C = Compliance Attestation Examinations |
S = Single Audits |
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AGENCY |
F |
C |
S |
DATE RELEASED |
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Department of Military Affairs |
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X |
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02-19-15 |
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Department of Natural Resources |
X |
X |
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06-30-15 |
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Department of Revenue |
X |
X |
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05-28-15 |
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Department of State Police |
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X |
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04-16-15 |
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Department of Transportation |
X |
X |
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04-30-15 |
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Department of Veterans’ Affairs |
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X |
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04-30-15 |
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Drycleaner Environmental Response Trust Fund Council |
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X |
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02-11-15 |
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Eastern Illinois University |
X |
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01-29-15 |
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Eastern Illinois University |
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X |
X |
03-05-15 |
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Environmental Protection Agency |
X |
X |
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06-23-15 |
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Environmental Protection Trust Fund Commission |
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X |
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06-23-15 |
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Executive Ethics Commission |
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X |
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05-14-15 |
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General Assembly Retirement System |
X |
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01-22-15 |
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General Assembly Retirement System |
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X |
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05-07-15 |
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Governors State University |
X |
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01-08-15 |
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Governors State University |
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X |
X |
02-26-15 |
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Health Information Exchange Authority |
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X |
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06-23-15 |
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Historic Preservation Agency |
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X |
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05-14-15 |
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Illinois Commerce Commission - WETSA |
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X |
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04-16-15 |
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Illinois Community College Board |
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X |
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06-30-15 |
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Illinois Conservation Foundation |
X |
X |
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02-11-15 |
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Illinois Finance Authority |
X |
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01-15-15 |
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Illinois Gaming Board |
X |
X |
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05-28-15 |
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Illinois Housing Development Authority |
X |
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12-04-14 |
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Illinois Housing Development Authority |
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X |
X |
03-26-15 |
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Illinois Mathematics and Science Academy |
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X |
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02-05-15 |
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Illinois Mathematics and Science Academy Fund |
X |
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12-18-14 |
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Illinois Power Agency |
X |
X |
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03-12-15 |
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Illinois Racing Board |
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X |
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09-10-15 |
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Illinois State Board of Investments |
X |
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12-18-14 |
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5
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FINANCIAL AUDITS, SINGLE AUDITS AND |
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COMPLIANCE ATTESTATION EXAMINATIONS |
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F = Financial Audits |
C = Compliance Attestation Examinations |
S = Single Audits |
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AGENCY |
F |
C |
S |
DATE RELEASED |
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Illinois State Board of Investments |
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X |
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02-05-15 |
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Illinois State Toll Highway Authority |
X |
X |
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06-30-15 |
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Illinois State University |
X |
X |
X |
01-15-15 |
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Illinois Student Assistance Commission (Including Golden Apple Scholars of Illinois) |
X |
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02-11-15 |
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Illinois Student Assistance Commission (Including Golden Apple Scholars of Illinois) |
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X |
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04-02-15 |
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Illinois Student Assistance Commission – Designated Account Purchase Program |
X |
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02-11-15 |
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Illinois Student Assistance Commission - Prepaid Tuition |
X |
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02-11-15 |
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Illinois Workers' Comp. Comm. - Self Insurer's Fund |
X |
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01-08-15 |
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Joint Committee on Administrative Rules |
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X |
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03-18-15 |
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Judges’ Retirement System |
X |
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01-22-15 |
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Judges’ Retirement System |
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X |
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05-07-15 |
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Judicial Inquiry Board |
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X |
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05-21-15 |
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Law Enforcement Training Standards Board |
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X |
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02-19-15 |
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Legislative Ethics Commission |
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Legislative Information System |
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X |
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10-23-14 |
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Lottery |
X |
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03-18-15 |
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Metro East Police District |
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X |
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09-30-15 |
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Mid-America Medical District Commission |
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X |
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02-19-15 |
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Northeastern Illinois University |
X |
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01-29-15 |
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Northeastern Illinois University |
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X |
X |
03-26-15 |
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Northern Illinois University |
X |
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02-11-15 |
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Northern Illinois University |
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X |
X |
03-26-15 |
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Office of the Legislative Inspector General |
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Pollution Control Board |
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X |
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05-21-15 |
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Prisoner Review Board |
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X |
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01-08-15 |
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Procurement Policy Board |
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X |
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10-23-14 |
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Property Tax Appeal Board |
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X |
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12-04-14 |
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Railsplitter Tobacco Settlement Authority |
X |
X |
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02-05-15 |
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Secretary of State |
X |
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01-29-15 |
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6
FINANCIAL AUDITS, SINGLE AUDITS AND |
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COMPLIANCE ATTESTATION EXAMINATIONS |
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F = Financial Audits |
C = Compliance Attestation Examinations |
S = Single Audits |
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AGENCY |
F |
C |
S |
DATE RELEASED |
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Sex Offender Management Board |
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X |
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11-20-14 |
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Southern Illinois University |
X |
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01-15-15 |
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Southern Illinois University |
|
X |
X |
03-12-15 |
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Southwestern Illinois Development Authority |
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X |
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02-19-15 |
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State Appellate Defender |
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X |
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04-30-15 |
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State Board of Education |
X |
X |
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03-12-15 |
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State Employees' Retirement System |
X |
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01-22-15 |
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State Employees' Retirement System |
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X |
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05-07-15 |
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State Employee’s Retirement System – Special Purpose Report |
X |
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08-13-15 |
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State Fire Marshal |
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X |
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03-05-15 |
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State Police Merit Board |
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X |
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02-19-15 |
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State Universities Retirement System |
X |
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01-22-15 |
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State Universities Retirement System |
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X |
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05-07-15 |
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State Universities Retirement System – Special Purpose Report |
X |
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08-13-15 |
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State's Attorneys’ Appellate Prosecutor |
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X |
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04-16-15 |
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Statewide Financial Statement Audit |
X |
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03-18-15 |
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Statewide Single Audit - (Federal Funds) |
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X |
03-31-15 |
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Teachers’ Retirement System |
X |
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01-22-15 |
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Teachers’ Retirement System |
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X |
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05-07-15 |
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Teachers’ Retirement System – Special Purpose Report |
X |
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08-13-15 |
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Treasurer - College Savings Program |
X |
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01-22-15 |
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Treasurer - Fiscal Officer |
X |
X |
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01-08-15 |
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Treasurer - Illinois Funds |
X |
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01-22-15 |
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Treasurer – Turn over audit (1-12-15) |
X |
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05-21-15 |
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University of Illinois |
X |
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01-15-15 |
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University of Illinois |
|
X |
X |
03-26-15 |
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Western Illinois University |
X |
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01-15-15 |
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Western Illinois University |
|
X |
X |
03-12-15 |
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7
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FINANCIAL AUDITS, SINGLE AUDITS AND |
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|
COMPLIANCE ATTESTATION EXAMINATIONS |
The following is a listing of financial audits, single audits and compliance attestation examinations for the period(s) ending June 30, 2015, September 30, 2015 and December 31, 2015. As the year progresses the “date released” column along with type of agency engagement columns will be completed.
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FINANCIAL AUDITS, SINGLE AUDITS AND COMPLIANCE |
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ATTESTATION EXAMINATIONS FOR THE PERIOD(S) ENDING |
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JUNE 30, 2015, SEPTEMBER 30, 2015 AND DECEMBER 31, 2015 |
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F = Financial Audits |
C = Compliance Attestation Examinations |
S = Single Audits |
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AGENCY |
F |
C |
S |
DATE RELEASED |
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Architect of the Capitol |
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Arts Council |
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Arts Council Foundation |
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Attorney Registration and Disciplinary Commission (12/31/15) |
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Board of Admissions to the Bar (9/30/15) |
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Board of Examiners |
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Board of Higher Education |
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Capital Development Board |
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Chicago State University |
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Civil Service Commission |
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Commission on Government Forecasting and Accountability |
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Comptroller - Fiscal Officer Responsibilities |
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Court of Claims |
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Criminal Justice Information Authority & IL Integrated |
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- Justice Information System |
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DCMS - Deferred Compensation Plan - (12/31/15) |
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Deaf and Hard of Hearing Commission |
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Department of Agriculture |
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Department of Central Management Services |
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Department of Central Management Services |
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- Local Government Health Insurance Reserve Fund |
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Department of Central Management Services |
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- Teacher Health Insurance Security Fund |
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Department of Central Management Services |
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- Community College Health Insurance Security Fund |
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8
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FINANCIAL AUDITS, SINGLE AUDITS AND |
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|
|
COMPLIANCE ATTESTATION EXAMINATIONS |
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AGENCY |
F |
C |
S |
DATE RELEASED |
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Department of Employment Security |
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Department of Healthcare and Family Services |
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Department of Human Rights |
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Department of Human Services |
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Department of Labor |
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Department of Natural Resources (Capital Asset Account) |
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Department of Public Health |
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Department of Revenue |
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Department of Transportation |
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|
Drycleaner Environmental Response Trust Fund Council |
|
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|
|
DuQuoin State Fair (09/30/15) |
|
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|
Eastern Illinois University |
|
|
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Emergency Management Agency |
|
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Environmental Protection Agency (Water Revolving Fund) |
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Executive Ethics Commission |
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Executive Office of Inspector General |
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General Assembly - Senate |
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General Assembly - House |
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General Assembly Retirement System |
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Governor’s Office of Management and Budget |
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Governors State University |
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Guardianship and Advocacy Commission |
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Human Rights Commission |
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Illinois Commerce Commission |
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|
Illinois Commerce Commission - WETSA |
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|
Illinois Conservation Foundation |
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|
Illinois Educational Labor Relations Board |
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|
Illinois Finance Authority |
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||
|
Illinois Gaming Board |
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|
Illinois Grain Insurance Corporation |
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|
Illinois Housing Development Authority |
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||
|
Illinois Labor Relations Board |
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||
|
Illinois Math and Science Academy |
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|
||
|
Illinois Math and Science Academy Fund |
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9
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FINANCIAL AUDITS, SINGLE AUDITS AND |
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COMPLIANCE ATTESTATION EXAMINATIONS |
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AGENCY |
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DATE RELEASED |
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Illinois Council on Developmental Disabilities |
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Illinois Power Agency |
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Illinois State Fair (09/30/15) |
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Illinois State University |
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Illinois Student Assistance Commission |
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(Including Golden Apple Scholars of IL) |
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Illinois Student Assistance Commission, IDAPP |
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Illinois Student Assistance Commission, Prepaid Tuition |
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Illinois Supreme Court |
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Independent Tax Tribunal |
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Judges’ Retirement System |
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Legislative Audit Commission |
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Legislative Printing Unit |
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Legislative Reference Bureau |
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Legislative Research Unit |
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Literacy Foundation |
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Lottery |
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Mid Illinois Medical District |
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Metro. Pier and Exposition Authority |
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Northeastern Illinois University |
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Northern Illinois University |
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Office of the Governor |
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Office of the Lieutenant Governor |
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Secretary of State |
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Southern Illinois University |
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State Board of Education |
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State Board of Elections |
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State Board of Investments |
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State Employees' Retirement System |
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State Universities’ Retirement System |
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Statewide Financial Audit |
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Statewide Single Audit - Federal Funds |
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Supreme Court Historic Preservation Commission |
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Teachers' Retirement System |
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10
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FINANCIAL AUDITS, SINGLE AUDITS AND |
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COMPLIANCE ATTESTATION EXAMINATIONS |
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AGENCY |
F |
C |
S |
DATE RELEASED |
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Teachers’ Pension and Retirement System - Chicago |
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Toll Highway Authority (12/31/15) |
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Treasurer - College Savings Plan |
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Treasurer - Fiscal Officer Responsibilities |
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Treasurer - Illinois Funds |
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Treasurer - Non-Fiscal Officer |
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Universities Civil Service Commission |
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University of Illinois |
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Upper River Valley Development Authority |
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Western Illinois University |
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Workers’ Compensation Commission |
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11
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INFORMATION SYSTEMS AUDITS |
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These audits are components of each agency's regularly scheduled financial audits, single |
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audits and compliance attestation examinations for the period ending June 30, 2015. |
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INFORMATION SYSTEMS AUDITS |
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AUDITS INITIATED AND/OR COMPLETED |
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IN FISCAL YEAR 2016 |
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l |
Board of Higher Education |
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l |
Chicago State University |
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l |
Comptroller |
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l |
Deaf and Hard of Hearing Commission |
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l |
Department of Agriculture |
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Department of Central Management Services |
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Department of Central Management Services – BCCS Service Organization Review |
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l |
Department of Employment Security |
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l |
Department of Healthcare and Family Services |
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Department of Human Rights |
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Department of Human Services |
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Department of Labor |
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Department of Public Health |
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l |
Eastern Illinois University |
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Human Rights Commission |
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l |
Illinois Commerce Commission |
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l |
Illinois Power Agency |
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l |
Illinois State University |
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l |
Independent Tax Tribunal |
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l |
Secretary of State |
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l |
State Board of Elections |
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Teachers’ Retirement System |
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l |
University of Illinois |
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Workers’ Compensation Commission |
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12
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EMERGENCY PURCHASES |
The Illinois Procurement Code requires agencies expending funds in an emergency to file an affidavit with the Auditor General within 10 days after the procurement, setting forth the amount expended, the name of the contractor, and the circumstances requiring the emergency purchase. The Auditor General, in turn, is required to file a quarterly report with the Commission and the Governor setting forth a complete listing of all emergency purchases reported during that quarter. The latest report is for the first quarter of Fiscal Year 2016 and it contains fifty-five filings with this office.
Yours truly,
WILLIAM G. HOLLAND
Auditor General
13