April 15, 2016

 

 

Legislative Audit Commission

622 Stratton Office Building

Springfield, IL 62706

 

 

Dear Members:

 

In accordance with section 3-15 of the Illinois State Auditing Act (30 ILCS 5/3-15), I hereby submit
the report of the operations of the Office of the Auditor General for the third quarter of FY 2016 ending March 31, 2016.

 

FISCAL MATTERS

 

 

FY 2016 – THIRD QUARTER

 

Appropriation

Expended

Obligated

Balance

 

 

 

 

 

GRF Operations:

 

 

 

 

Personal Services

$5,551,000

$4,372,254

$0

$1,178,746

Social Security

$425,000

$311,314

$0

$113,686

Contractual Services

$636,000

$456,918

$133,687

$45,395

Commodities

$20,000

$4,285

$0

$15,715

Paper and Printing

$20,000

$1,163

$0

$18,837

Equipment

$25,000

$8,389

$0

$16,611

EDP

$50,000

$34,026

$4,000

$11,974

Telecommunications

$75,000

$38,234

$0

$36,766

Oper. Of Auto. Equip.

$5,000

$404

$0

$4,596

GRF Operations Total

$6,807,000

$5,226,987

$137,687

$1,442,326

Audit Expense Fund

 

 

 

 

Audit/Studies/Invest.

$23,947,191

$13,279,822

$3,629,140

$7,038,229

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 


PERSONNEL

 

 

 

PERSONNEL

 

 

01/01/2016

 

Appointments

 

Separations

 

Transfers

03/31/2016

 

 

 

 

 

 

 

 

 

 

Springfield

68

 

3

 

3

 

0

 

68

Chicago

10

 

0

 

1

 

0

 

9

 

 

 

 

 

 

 

 

 

 

TOTAL

78

 

3

 

4

 

0

 

77

 

 

 

 

 

 

 

 

 

 

 

 

 

CONTRACTS

 

 

During the third quarter of Fiscal Year 2016, the Office of the Auditor General entered into three administrative contracts and one financial/compliance audit contract.

 

 

TRAINING QUARTERLY REPORT

Third Quarter Fiscal Year 2016

 

During the third quarter of Fiscal Year 2016, OAG-sponsored training included: 

 

Additional external-sponsored training in which OAG staff participated included:

 

 

 

 

 

 

2


 

 

PERFORMANCE AUDITS

 

PERFORMANCE AUDITS

IN PROGRESS

 

l

CJIA Violence Prevention Programs (HR 0888)

 

 

l

All Kids (P.A. 95-985)

 

 

l

College of DuPage (HR 0055)

 

 

l

DHS Prisoner Transfer Procedures (HR 0199)

 

 

l

State Moneys Provided to the Kenwood Oakland Community Organization (HR 0324)

 

 

l

Placement of DCFS Wards (SR 0140)

 

 

 

REGIONAL OFFICES OF EDUCATION AUDITS

 

 

Public Act 92-544, effective June 12, 2002, gave the Office of the Auditor General the responsibility

for the conduct of annual audits of the financial statements of all accounts, funds and the moneys in

the care, custody or control of the regional superintendent of schools of each educational service

region in the State.  Previously, these audits were the responsibility of the Illinois State Board of

Education.  There are 47 annual audits to perform; 44 are of Regional Offices of Education and three

are of Intermediate Service Centers.  As of March 31, 2016, 10 of 47 fiscal year 2015 audits have been

released.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3


 

FINANCIAL AUDITS, SINGLE AUDITS AND

 

COMPLIANCE ATTESTATION EXAMINATIONS

 

The following is a listing of financial audits, single audits and compliance attestation examinations for

the period(s) ending June 30, 2014 and December 31, 2014.  As the year progresses the “date released”

column will be completed.

 

 

FINANCIAL AUDITS, SINGLE AUDITS AND COMPLIANCE

ATTESTATION EXAMINATIONS FOR THE PERIOD(S) ENDING

JUNE 30, 2014 AND DECEMBER 31, 2014

 

F = Financial Audits

C = Compliance Attestation Examinations

S = Single Audits

AGENCY

F

C

S

DATE RELEASED

Attorney General

 

X

 

01-15-15

Capital Development Board

X

X

 

02-19-15

Chicago State University

X

 

 

01-29-15

Chicago State University

 

X

X

03-18-15

Comptroller - Fiscal Officer

X

X

 

12-18-14

Comptroller - Non-Fiscal Officer

 

X

 

04-30-15

Correctional Industries (within Department of Corrections)

X

X

 

01-29-15

Department on Aging

 

X

 

05-14-15

Department of Central Management Services

X

 

 

02-19-15

Department of Central Management Service

 – Teacher Health Insurance Security Fund

X

 

 

02-19-15

Department of Central Management Services

- Local Government Health Insurance Reserve Fund

X

 

 

02-19-15

Department of Central Management Services

- Community College Health Insurance Security Fund

X

 

 

02-19-15

Department of Central Management Services

(Deferred Compensation Plan)

X

 

 

06-30-15

Department of Children and Family Services

X

X

 

04-02-15

Department of Commerce and Economic Opportunity

 

X

 

04-16-15

Department of Corrections

X

X

 

04-30-15

Department of Employment Security

X

 

 

02-05-15

Department of Financial and Professional Regulation

 

X

 

02-26-15

Department of Healthcare and Family Services

X

 

 

02-05-15

Department of Human Services

X

 

 

02-11-15

Department of Insurance

 

X

 

03-26-15

Department of Juvenile Justice

 

X

 

04-30-15

4


 

FINANCIAL AUDITS, SINGLE AUDITS AND

 

COMPLIANCE ATTESTATION EXAMINATIONS

 

F = Financial Audits

C = Compliance Attestation Examinations

S = Single Audits

AGENCY

F

C

S

DATE RELEASED

Department of Military Affairs

 

X

 

02-19-15

Department of Natural Resources

X

X

 

06-30-15

Department of Revenue

X

X

 

05-28-15

Department of State Police

 

X

 

04-16-15

Department of Transportation

X

X

 

04-30-15

Department of Veterans’ Affairs

 

X

 

04-30-15

Drycleaner Environmental Response Trust Fund Council

 

X

 

02-11-15

Eastern Illinois University

X

 

 

01-29-15

Eastern Illinois University

 

X

X

03-05-15

Environmental Protection Agency

X

X

 

06-23-15

Environmental Protection Trust Fund Commission

 

X

 

06-23-15

Executive Ethics Commission

 

X

 

05-14-15

General Assembly Retirement System

X

 

 

01-22-15

General Assembly Retirement System

 

X

 

05-07-15

Governors State University

X

 

 

01-08-15

Governors State University

 

X

X

02-26-15

Health Information Exchange Authority

 

X

 

06-23-15

Historic Preservation Agency

 

X

 

05-14-15

Illinois Commerce Commission - WETSA

 

X

 

04-16-15

Illinois Community College Board

 

X

 

06-30-15

Illinois Conservation Foundation

X

X

 

02-11-15

Illinois Finance Authority

X

 

 

01-15-15

Illinois Gaming Board

X

X

 

05-28-15

Illinois Housing Development Authority

X

 

 

12-04-14

Illinois Housing Development Authority

 

X

X

03-26-15

Illinois Mathematics and Science Academy

 

X

 

02-05-15

Illinois Mathematics and Science Academy Fund

X

 

 

12-18-14

Illinois Power Agency

X

X

 

03-12-15


Illinois Racing Board

 

X

 

09-10-15

Illinois State Board of Investments

X

 

 

12-18-14

 

5


 

FINANCIAL AUDITS, SINGLE AUDITS AND

 

COMPLIANCE ATTESTATION EXAMINATIONS

 

F = Financial Audits

C = Compliance Attestation Examinations

S = Single Audits

AGENCY

F

C

S

DATE RELEASED

Illinois State Board of Investments

 

X

 

02-05-15

Illinois State Toll Highway Authority

X

X

 

06-30-15

Illinois State University

X

X

X

01-15-15

Illinois Student Assistance Commission

(Including Golden Apple Scholars of Illinois)

X

 

 

02-11-15

Illinois Student Assistance Commission

(Including Golden Apple Scholars of Illinois)

 

X

 

04-02-15

Illinois Student Assistance Commission

 – Designated Account Purchase Program

X

 

 

02-11-15

Illinois Student Assistance Commission - Prepaid Tuition

X

 

 

02-11-15

Illinois Workers' Comp. Comm. - Self Insurer's Fund

X

 

 

01-08-15

Joint Committee on Administrative Rules

 

X

 

03-18-15

Judges’ Retirement System

X

 

 

01-22-15

Judges’ Retirement System

 

X

 

05-07-15

Judicial Inquiry Board

 

X

 

05-21-15

Law Enforcement Training Standards Board

 

X

 

02-19-15

Legislative Ethics Commission

 

X

 

10-15-15

Legislative Information System

 

X

 

10-23-14

Lottery

X

 

 

03-18-15

Metro East Police District

 

X

 

09-30-15

Mid-America Medical District Commission

 

X

 

02-19-15

Northeastern Illinois University

X

 

 

01-29-15

Northeastern Illinois University

 

X

X

03-26-15

Northern Illinois University

X

 

 

02-11-15

Northern Illinois University

 

X

X

03-26-15

Office of the Legislative Inspector General

 

 

 

 

Pollution Control Board

 

X

 

05-21-15

Prisoner Review Board

 

X

 

01-08-15

Procurement Policy Board

 

X

 

10-23-14

Property Tax Appeal Board

 

X

 

12-04-14

Railsplitter Tobacco Settlement Authority

X

X

 

02-05-15

Secretary of State

X

 

 

01-29-15

 

6


FINANCIAL AUDITS, SINGLE AUDITS AND

 

COMPLIANCE ATTESTATION EXAMINATIONS

 

F = Financial Audits

C = Compliance Attestation Examinations

S = Single Audits

AGENCY

F

C

S

DATE RELEASED

Sex Offender Management Board

 

X

 

11-20-14

Southern Illinois University

X

 

 

01-15-15

Southern Illinois University

 

X

X

03-12-15

Southwestern Illinois Development Authority

 

X

 

02-19-15

State Appellate Defender

 

X

 

04-30-15

State Board of Education

X

X

 

03-12-15

State Employees' Retirement System

X

 

 

01-22-15

State Employees' Retirement System

 

X

 

05-07-15

State Employee’s Retirement System – Special Purpose Report

X

 

 

08-13-15

State Fire Marshal

 

X

 

03-05-15

State Police Merit Board

 

X

 

02-19-15

State Universities Retirement System

X

 

 

01-22-15

State Universities Retirement System

 

X

 

05-07-15

State Universities Retirement System – Special Purpose Report

X

 

 

08-13-15

State's Attorneys’ Appellate Prosecutor

 

X

 

04-16-15

Statewide Financial Statement Audit

X

 

 

03-18-15

Statewide Single Audit - (Federal Funds)

 

 

X

03-31-15

Teachers’ Retirement System

X

 

 

01-22-15

Teachers’ Retirement System

 

X

 

05-07-15

Teachers’ Retirement System – Special Purpose Report

X

 

 

08-13-15

Treasurer - College Savings Program

X

 

 

01-22-15

Treasurer - Fiscal Officer

X

X

 

01-08-15

Treasurer - Illinois Funds

X

 

 

01-22-15

Treasurer – Turn over audit (1-12-15)

X

 

 

05-21-15

University of Illinois

X

 

 

01-15-15

University of Illinois

 

X

X

03-26-15

Western Illinois University

X

 

 

01-15-15

Western Illinois University

 

X

X

03-12-15

 

 

 

 

 

 

 

 

 

 

 

7


 

FINANCIAL AUDITS, SINGLE AUDITS AND

 

COMPLIANCE ATTESTATION EXAMINATIONS

 

The following is a listing of financial audits, single audits and compliance attestation examinations

for the period(s) ending June 30, 2015, September 30, 2015 and December 31, 2015.  As the year progresses

the “date released” column along with type of agency engagement columns will be completed.

 

 

FINANCIAL AUDITS, SINGLE AUDITS AND COMPLIANCE

ATTESTATION EXAMINATIONS FOR THE PERIOD(S) ENDING

JUNE 30, 2015, SEPTEMBER 30, 2015 AND DECEMBER 31, 2015

 

F = Financial Audits

C = Compliance Attestation Examinations

S = Single Audits

 

AGENCY

F

C

S

DATE

RELEASED

Architect of the Capitol

 

X

 

12-17-15

Arts Council

 

X

 

01-28-16

Arts Council Foundation

X

X

 

01-28-16

Attorney Registration and Disciplinary Commission (12/31/15)

 

 

 

 

Board of Admissions to the Bar (9/30/15)

X

X

 

03-24-16

Board of Examiners

 

X

 

02-11-16

Board of Higher Education

 

 

 

 

Capital Development Board

X

 

 

01-14-16

Chicago State University

X

 

 

12-17-15

Chicago State University

 

X

X

02-25-16

Civil Service Commission

 

X

 

12-03-15

Commission on Government Forecasting and Accountability

 

X

 

12-03-15

Comptroller - Fiscal Officer Responsibilities

X

X

 

12-30-15

Court of Claims

 

X

 

02-18-16

Criminal Justice Information Authority & IL Integrated

 

 

 

 

 - Justice Information System

 

 

 

 

DCMS - Deferred Compensation Plan - (12/31/15)

 

 

 

 

Deaf and Hard of Hearing Commission

 

X

 

12-10-15

Department of Agriculture

 

X

 

02-18-16

Department of Central Management Services

 

 

 

 

Department of Central Management Services

 

 

 

 

 - Local Government Health Insurance Reserve Fund

 

 

 

 

Department of Central Management Services

 

 

 

 

 - Teacher Health Insurance Security Fund

 

 

 

 

Department of Central Management Services

 

 

 

 

 - Community College Health Insurance Security Fund

 

 

 

 

8


 

FINANCIAL AUDITS, SINGLE AUDITS AND

 

COMPLIANCE ATTESTATION EXAMINATIONS

 

AGENCY

F

C

S

DATE

RELEASED

Department of Employment Security

 

 

 

 

Department of Healthcare and Family Services

 

 

 

 

Department of Human Rights

 

X

 

01-26-16

Department of Human Services

 

 

 

 

Department of Labor

 

 

 

 

Department of Natural Resources (Capital Asset Account)

X

 

 

01-21-16

Department of Public Health

 

 

 

 

Department of Revenue

X

 

 

01-28-16

Department of Transportation

X

 

 

01-21-16

Drycleaner Environmental Response Trust Fund Council

 

X

 

03-31-16

DuQuoin State Fair (09/30/15)

 

 

 

 

Eastern Illinois University

X

 

 

02-04-16

Eastern Illinois University

 

X

X

03-31-16

Emergency Management Agency

 

X

 

01-28-16

Environmental Protection Agency (Water Revolving Fund)

X

 

 

01-26-16

Executive Ethics Commission

 

X

 

03-10-16

Executive Office of Inspector General

 

 

 

 

General Assembly - Senate

 

X

 

12-30-15

General Assembly - House

 

X

 

12-30-15

General Assembly Retirement System

X

 

 

01-12-16

General Assembly Retirement System

 

 

 

 

Governor’s Office of Management and Budget

 

 

 

 

Governors State University

X

 

 

01-26-16

Governors State University

 

X

X

03-10-16

Guardianship and Advocacy Commission

 

X

 

12-17-15

Human Rights Commission

 

X

 

01-28-16

Illinois Commerce Commission

 

 

 

 

Illinois Commerce Commission - WETSA

 

X

 

01-14-16

Illinois Conservation Foundation

X

X

 

12-17-15

Illinois Educational Labor Relations Board

 

X

 

01-21-16

Illinois Finance Authority

X

 

 

01-28-16

Illinois Finance Authority

 

X

 

02-18-16

Illinois Gaming Board

X

 

 

01-26-16

Illinois Grain Insurance Corporation

X

X

 

02-25-16

Illinois Housing Development Authority

X

 

 

12-23-15

9


 

FINANCIAL AUDITS, SINGLE AUDITS AND

 

COMPLIANCE ATTESTATION EXAMINATIONS

 

AGENCY

F

C

S

DATE

RELEASED

Illinois Housing Development Authority

X

X

03-31-16

Illinois Labor Relations Board

X

 

02-04-16

Illinois Math and Science Academy

X

X

 

03-17-16

Illinois Math and Science Academy Fund

X

X

 

03-17-16

Illinois Council on Developmental Disabilities

X

 

01-14-16

Illinois Power Agency

X

X

 

12-30-15

Illinois State Fair (09/30/15)

 

 

 

 

Illinois State University

X

X

X

12-17-15

Illinois Student Assistance Commission

 

 

 

 

(Including Golden Apple Scholars of IL)

X

 

 

01-26-16

Illinois Student Assistance Commission, IDAPP

X

 

 

01-26-16

Illinois Student Assistance Commission, Prepaid Tuition

X

 

 

01-26-16

Illinois Supreme Court

 

X

 

01-26-16

Independent Tax Tribunal

 

 

 

 

Judges’ Retirement System

X

 

 

01-12-16

Judges’ Retirement System

 

 

 

 

Legislative Audit Commission

 

X

 

12-30-15

Legislative Printing Unit

 

X

 

11-19-15

Legislative Reference Bureau

 

 

 

 

Legislative Research Unit

 

X

 

12-10-15

Literacy Foundation

X

X

 

01-28-16

Lottery

 

 

Mid Illinois Medical District Commission

 

X

 

10-15-15

Metro. Pier and Exposition Authority

 

X

 

10-15-15

Northeastern Illinois University

X

 

 

02-04-16

Northeastern Illinois University

X

X

03-17-16

Northern Illinois University

X

 

 

02-25-16

Northern Illinois University

X

X

03-24-16

Office of the Governor

 

 

 

 

Office of the Lieutenant Governor

 

X

 

02-04-16

Secretary of State

X

X

 

03-24-16

Southern Illinois University

X

 

 

01-14-16

Southern Illinois University

X

X

03-17-16

State Board of Education

X

 

 

01-21-16

State Board of Elections

 

X

 

01-28-16

10


 

FINANCIAL AUDITS, SINGLE AUDITS AND

 

COMPLIANCE ATTESTATION EXAMINATIONS

 

AGENCY

F

C

S

DATE RELEASED

State Board of Investment

X

 

 

12-23-15

State Board of Investment

X

 

02-04-16

State Employees' Retirement System

X

 

 

01-12-16

State Employees' Retirement System

 

 

State Employees' Retirement System

 

 

State Universities’ Retirement System

X

 

 

01-12-16

State Universities’ Retirement System

 

 

State Universities’ Retirement System

 

 

Statewide Financial Audit

 

 

Statewide Single Audit - Federal Funds

 

 

Supreme Court Historic Preservation Commission

X

 

11-19-15

Teachers' Retirement System

X

 

 

01-12-16

Teachers' Retirement System

X

 

03-24-16

Teachers' Retirement System

 

 

Teachers’ Pension and Retirement System - Chicago

 

X

 

03-03-16

Toll Highway Authority (12/31/15)

 

 

 

 

Treasurer - College Savings Plan

X

 

 

01-21-16

Treasurer - Fiscal Officer Responsibilities

X

X

 

01-21-16

Treasurer - Illinois Funds

X

 

 

01-21-16

Treasurer - Non-Fiscal Officer

 

X

 

03-17-16

Universities Civil Service Commission

 

X

 

11-10-15

University of Illinois

X

 

 

01-21-16

University of Illinois

 

X

X

03-24-16

Western Illinois University

X

 

 

01-14-16

Western Illinois University

 

X

X

03-03-16

Workers’ Compensation Commission

X

X

 

02-11-16

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

11


 

INFORMATION SYSTEMS AUDITS

 

These audits are components of each agency's regularly scheduled financial audits, single

audits and compliance attestation examinations for the period ending June 30, 2015.

 

 

INFORMATION SYSTEMS AUDITS

AUDITS INITIATED AND/OR COMPLETED

IN FISCAL YEAR 2016

 

l

Board of Higher Education

l

Chicago State University

l

Comptroller

l

Deaf and Hard of Hearing Commission

l

Department of Agriculture

l

Department of Central Management Services

l

Department of Central Management Services – BCCS Service Organization Review

l

Department of Employment Security

l

Department of Healthcare and Family Services

l

Department of Human Rights

l

Department of Human Services

l

Department of Labor

l

Department of Public Health

l

Human Rights Commission

l

Illinois Commerce Commission

l

Illinois Power Agency

l

Illinois State University

l

Independent Tax Tribunal

l

Secretary of State

l

State Board of Elections

l

Teachers’ Retirement System

l

University of Illinois

l

Workers’ Compensation Commission

 

12


 

 

EMERGENCY PURCHASES

 

The Illinois Procurement Code requires agencies expending funds in an emergency to file an affidavit

with the Auditor General within 10 days after the procurement, setting forth the amount expended,

the name of the contractor, and the circumstances requiring the emergency purchase.  The Auditor

General, in turn, is required to file a quarterly report with the Commission and the Governor setting

forth a complete listing of all emergency purchases reported during that quarter.  The latest report is

for the third quarter of Fiscal Year 2016 and it contains thirty-nine filings with this office.

 

 

                                                                                  Yours truly,

 

 

 

 

                                                                        FRANK J. MAUTINO

                                                                        Auditor General

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

13