August 2020

PROCUREMENT COMMUNICATIONS REPORT

OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project. This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.

Name and Title OAG Employee	Date/time of contact	Name and title of person making contact and name of company they represent	Registered Lobbyist?	Name and title of each additional participant to the communication	Method of contact (oral by phone, oral in person, or in writing). If by phone, list each person's phone number. If in person, list location of meeting.	Approximate duration of communication.	Provide a detailed summary of the points made by each person involved in the communication, including any action requested or recommendation made, and the substance of your response.
Sara Metzger, Audit Manager	08/04/2020 11:27 AM	Joel Daniels, Thomson Reuters	No	Olivia Oechsner, Thomson Reuters Susan Assadi, Thomson Reuters	Email: smetzger-at-auditor.illinois.gov joel.daniels-at-thomsonreuters.com olivia.oechsner-at-thomsonreuters.com susan.assadi-at-thomsonreuters.com	email	Requested & received price quote for PPC Practice Aids for Reporting on Controls of Service Organizations - SOC 2 Engagements
Thomas L. Kizziah, Senior Audit Manager	08/14/2020 13:29 PM	Chuck Kozlik, Principal CliftonLarsonAllen LLP	No		Email: Chuck.Kozlik-at-claconnect.com Tkizziah-at-auditor.illinois.gov	Email	Chuck responded to my email asking him if the Firm was still interested and independent in order to perform the upcoming engagement for the Illinois State Toll Highway Authority for the year ended December 31, 2020. Chuck stated the Firm was interested and independent and that I should receive his informal proposal in the next week.
Thomas L. Kizziah, Senior Audit Manager	08/14/2020 13:48 PM	Chuck Kozlik, Principal CliftonLarsonAllen LLP	No		Telephone: Chuck 630-368-XXXX Thomas 217-782-XXXX	5 minutes	Chuck called me at the office to discuss the upcoming engagement for the Illinois State Toll Highway Authority for the year ended December 31, 2020. We discussed proposed staffing, engagement scope and hours history.
Thomas L. Kizziah, Senior Audit Manager	08/18/2020 15:08 PM	Chuck Kozlik, Principal CliftonLarsonAllen LLP	No		Telephone: Chuck 630-368-XXXX Thomas 217-782-XXXX	3 minutes	Chuck called me at the office with a question pertaining to the upcoming engagement for the Illinois State Toll Highway Authority pertaining to the use of a subcontractor.
Thomas L. Kizziah, Senior Audit Manager	08/19/2020 13:18 PM	Chuck Kozlik, Principal CliftonLarsonAllen LLP	No		Telephone: Chuck 630-368-XXXX Thomas 217-782-XXXX	3 minutes	Chuck called me at the office to follow up on our discussion from the previous day relating to the upcoming engagement for the Illinois State Toll Highway Authority; specifically the use of a subcontractor, staffing and the timing of the engagement.
Thomas L. Kizziah, Senior Audit Manager	08/20/2020 14:08 PM	Chuck Kozlik, Principal CliftonLarsonAllen LLP	No		Email: Chuck.Kozlik-at-claconnect.com Tkizziah-at-auditor.illinois.gov	Email	Chuck emailed me his proposal for the upcoming engagement for the Illinois State Toll Highway Authority.
Thomas L. Kizziah, Senior Audit Manager	08/21/2020 09:08 AM	Chuck Kozlik, Principal CliftonLarsonAllen LLP	No		Telephone: Chuck 630-368-XXXX Thomas 217-782-XXXX Email: Chuck.Kozlik-at-claconnect.com Tkizziah-at-auditor.illinois.gov	3 minutes - Email	I called Chuck to discuss the cost portion of his proposal for the upcoming engagement for the Illinois State Toll Highway Authority. As a result of our conversation and in accordance with our budget, Chuck sent me a revised (lower) cost proposal.
Thomas L. Kizziah, Senior Audit Manager	08/24/2020 14:47 PM	Chuck Kozlik, Principal CliftonLarsonAllen LLP	No		Telephone: Chuck 630-368-XXXX Thomas 217-782-XXXX	1 minute	I called Chuck to let him know that our office had accepted his most recent proposal for the upcoming Illinois State Toll Highway Authority engagement and that I would be sending him the contract for signature.
Janis Van Durme, Senior Audit Manager	08/03/2020 01:51 AM	Jennifer Roan, Partner Adelfia LLC	No		Ms. Roan: jsroan-at-adelfiacpas.com Ms. Van Durme: jvandurme-at-auditor.illinois.gov	Email	Ms. Roan emailed me to provide further information regarding the 2020 State Fairs cancelation to determine if the auditors needed more information to start the contracting phase of the engagements.
Janis Van Durme, Senior Audit Manager	08/04/2020 09:28 AM	Jennifer Roan, Partner Adelfia LLC	No		Ms. Roan: jsroan-at-adelfiacpas.com Ms. Van Durme: jvandurme-at-auditor.illinois.gov	Email	After reviewing the items Ms. Roan emailed me, I contacted her to let her know that we needed further information to analyze the scope of the 2020 State Fair Engagements. The OAG agreed with Adelfia to wait until after 9/30/2020 to start the contracting of the two engagements, thus fieldwork is planned to start in early CY 2020.