August 2023

PROCUREMENT COMMUNICATIONS REPORT

OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project. This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.

Name and
Title OAG
Employee		 Date/time of contact Name and title of
person making
contact and name of company
they
represent		 Registered
Lobbyist?		 Name and title
of each
additional
participant to
the
communication 		Method of contact (oral by phone, oral
in person, or in writing). If by phone,
list each person's phone number. If in
person, list location of meeting.		 Approximate
duration of
communication.		 Provide a detailed summary of the points made by each
person involved in the communication, including any
action requested or recommendation made, and the
substance of your response.
Sara Metzger, Assistant Director08/01/2023 12:00 PMGabe Sanders, Partner, EYNoKathy Lovejoy, Principal of IS Audits, OAG
Andrew Lavoie, EY
Brad Ivanowicz, EY
Joe Vandermark, EY
Lana Miari, EY		Teams Call30 minutesDiscussion regarding consulting contract for statewide ACFR including scope of work, phased approach, on-site vs remote expectations
Janis VanDurme, HHS Audit Manager08/02/2023 10:00 AMWilliam Sarb, RSM US LLP PartnerNoNoneSuralink -
jvandurme-at-auditor.illinois.gov
bill.sarb-at-rsmus.com		N/ASent the firm the final contracts for an amendment 1 to the continuation contract of the IDOR FY21/22 compliance examination engagement.
Janis VanDurme, HHS Audit Manager08/02/2023 10:01 AMLeilani Rodrigo, Roth & Co PartnerNoNoneSuralink
jvandurme-at-auditor.illinois.gov
lrodirgo-at-rothcocpa.com		N/ASent the firm the final contracts for an amendment 1 to the continuation contract of the DCFS FY21/22 compliance examination engagement for final processing.
Lisa Warden, Auditor V08/07/2023 09:27 AMJennifer Roan, Partner, Adelfia LLCNojsroan - at - adelfiacpas.com
lwarden - at - auditor.illinois.gov		emailI proposed amended timetable for the FY21/22 compliance examination of the Department of Corrections.
Lisa Warden, Auditor V08/07/2023 12:11 PMJennifer Roan, Partner, Adelfia LLCNojsroan - at - adelfiacpas.com
lwarden - at - adelfiacpas.com		emailpartner agreed to amended timetable for the FY23/24 examination of the Department of Corrections.
Jeanne Michaud, Auditor V08/10/2023 09:36 AMJohn Wysocki, Partner, GW & AssociatesNoN/AE-mail: john.wysocki - at- cpagwa.com
jmichaud-at-auditor.illinois.gov		E-mailI uploaded the FY23 contracts for ROE 12, 31, 41, 48, 50 and FY20 ISC 2 to suralink.
Jeanne Michaud, Auditor V08/14/2023 12:00 PMMaria de J. Prado, President, Prado & RenteriaNoHilda Renteria, Partner, Prado & RenteriaE-mail: mprado-at-pradorenteria.com
hrenteria-at-pradorenteria.com
jmichaud-at-auditor.illinois.gov		E-mails over the course of 6 hours and 6 minutes.Maria submitted hours and rates for the FY22 and FY23 audits of ROE #47. Jeanne and Maria discussed some additional follow up questions.
Lisa Warden, Auditor V08/14/2023 12:31 PMJennifer Roan, Partner, Adelfia LLCNoStella Santos, Managing Partner, Adelfia
Mavie Valera, Partner, Adelfia		email
jsroan - at - adelfiacpas.com
sbsantos - at - adelfiacpas.com
mbvalera - at - adelfiacpas.com
lwarden - at - adelfiacpas.com		emailFirm submitted proposed hours by area, including correctional centers, and basis for the FY23/24 compliance examination of the Department of Corrections
Lisa Warden, Auditor V08/15/2023 12:30 PMJennifer Roan, Partner, Adelfia LLCNoStella Santos, Managing Partner, Adelfia
Mavie Valera, Partner, Adelfia		Email:
lwarden - at - auditor.illinois.gov
Jsroan - at - adelfiacpas.com
mbvalera - at -adelfiacpas.com
sbsantos - at - adelfiacpas.com		EmailJennifer proposed audit hours and rate for the FY23/24 Department of Corrections engagement.
Jeanne Michaud, Auditor V08/22/2023 03:40 PMStella Santos, Partner, Adelfia, LLCNoN/AE-mail: sbsantos-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov		E-mailI uploaded the FY23 contract for ROE 8 and FY19 contract for ROE 4 to Suralink.
Lisa Warden, Auditor V08/24/2023 04:33 PMJennifer Roan, Partner, Adelfia LLCNoStella Santos, Managing Partner, Adelfia
Mavie Valera, Partner, Adelfia		Email:
lwarden - at - auditor.illinois.gov
Jsroan - at - adelfiacpas.com
mbvalera - at -adelfiacpas.com
sbsantos - at - adelfiacpas.com		EmailI clarified that I had not asked in our 8/4/23 call for proposed audit hours and rate for the FY23/24 Department of Corrections engagement, but which specific center procedures the firm believes are necessary at a minimum.
Lisa Warden, Auditor V08/24/2023 04:33 PMJennifer Roan, Partner, Adelfia LLCNoStella Santos, Partner, Adelfia LLC
Mavie Valera, Partner, Adelfia LLC		email
jsroan - at - adelfiacpas.com
sbsantos - at - adelfiacpas.com
mbvalera - at - adelfiacpas.com
lwarden - at - adelfiacpas.com		emailI clarified that I was asking in our August 8, 2023 call for the firm to identify the specific Center audit step numbers that the firm thinks are necessary to satisfy the Audit Guide required compliance testing and statutorily required testing for the Department of Corrections for FY23/24.
Jeanne Michaud, Auditor V08/28/2023 08:09 AMRobert Arnholt, Partner, Doehring Winders & CoNoN/AE-mail: rarnholt- at -dwcocpa.com
jmichaud- at -auditor.illinois.gov		E-mailI send a link for Robert to download the FY23 contracts of ROE 20 and 51 through Suralink
Maggie Becker (ADMIN), None08/29/2023 02:12 PMCrystal Boyd - Sales Rep, CDS Office TechnologiesNoemails w cboyd-at-cdsot.comrequest and receive price verification for server rack purchase
Lisa Warden, Auditor V08/30/2023 02:58 PMJennifer Roan, Partner, Adelfia LLCNoStella Santos, managing partner, Adelfia
Mavie Valera, partner, Adelfia		email
jsroan - at - adelfiacpas.com
sbsantos - at - adelfiacpas.com
mbvalera - at - adelfiacpas.com
lwarden - at - adelfiacpas.com		emailI sent the firm guidance on commissary testing required by mandate for their proposed Center procedures for the FY23/24 examination of the Department of Corrections.
Lisa Warden, Auditor V08/30/2023 04:52 PMJennifer Roan, Partner, Adelfia LLCNoStella Santos, Managing partner, Adelfia
Mavie Valera, Partner, Adelfia		jsroan - at - adelfiacpas.com
Sbsantos - at - adelfiacpas.com
mbvalera - at - adelfiacpas.com
lwarden - at - adelfiacpas.com		emailFirm submitted proposed center procedures for the FY23/24 examination of the Department of Corrections.
Jeanne Michaud, Auditor V08/31/2023 01:15 PMKimberly Walker, Partner, Kemper CPA GroupNoN/AE-mail: kwalker-at-kempercpa.com
jmichaud-at-auditor.illinois.gov		E-mailI uploaded the signed contract for the FY23 audit of ROE 45 through Suralink.