August 2024
PROCUREMENT COMMUNICATIONS REPORT
OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project. This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.
| Name and Title OAG Employee |
Date/time of contact | Name and title of person making contact and name of company they represent |
Registered Lobbyist? |
Name and title of each additional participant to the communication |
Method of contact (oral by phone, oral in person, or in writing). If by phone, list each person's phone number. If in person, list location of meeting. |
Approximate duration of communication. |
Provide a detailed summary of the points made by each person involved in the communication, including any action requested or recommendation made, and the substance of your response. |
|---|---|---|---|---|---|---|---|
| Jeanne Michaud, Auditor V | 08/01/2024 09:38 AM | Kimberly Walker, Partner, Kemper CPA Group | No | N/A | E-mail: jmichaud-at-auditor.illinois.gov
kwalker-at-kempercpa.com | I uploaded the signed contracts for the FY24 audit of ROE 45 and the FY23 audit of ROE 30 to Kimberly through Suralink. | |
| Kenneth Matthews, Auditor IV | 08/05/2024 01:05 PM | Ryan Caldwell, Partner, RSM LLP | No | Email
Kenny: kjmatthews-at-auditor.illinois.gov Ryan: ryan.caldwell-at-rsmus.com | Initial email sent at 8:21am; response received 3:50pm. | I reached out to Ryan for an update on the DHS FY24 Contract. Per our last communication, the contract forms were undergoing partner review. Ryan responded to inform me that he should have the forms to me by the end of this week or Monday next week. | |
| Erica Oliver, Auditor III | 08/06/2024 08:21 AM | Kevin Hayes, CFO Illinois Power Agency (IPA) | No | Nicolet Joseph, Staff, IPA | Email: kevin.hayes- at -illinois.gov; nicolet.joseph- at -illinois.gov | I researched and answered questions from Agency regarding annual non-shared fund payments and accounting treatment. | |
| Erica Oliver, Auditor III | 08/06/2024 08:44 AM | Epifanio Sadural, Partner, Roth & Co | No | Tiffany Floresca, Senior, Roth & Co.; Syndelle Manuel, Roth & Co. | E-mail: esadural- at -rothcocpa.com, TFloresca- at -rothcocpa.com, SManuel- at -rothcocpa.com | Initial email received 7/29/24 at 1:33PM | I reached out to Epifanio for an update on the 8/13/24 deliverables contract due date. Per our last communication, 8/6/27, the Firm anticipates delays from the Agency. Tiffany responded that they will continue to follow-up with Alicia Colins, Chief Internal Auditor, at the Agency, |
| Jeanne Michaud, Auditor V | 08/06/2024 10:33 AM | John Wysocki, Partner, GW & Associates | No | David Jelonek, Partner, GW & Associates | E-mail: jmichaud-at-auditor.illinois.gov
john.wysocki-at-cpagwa.com david.jelonek-at-cpagwa.com | E-mails over the course of 2 hours | John and I negotiated the rates for FY24 audits of ROE 31, 41, 48, 50 and FY21 audit of ISC 2. |
| Matthew Cobb, Information Services Specialist III | 08/06/2024 01:27 PM | Navepoint Sales Team | No | Email, sales -at- navepoint.com | Reached out to Navepoint asking for clarification on the order process with us being a sales tax exempt government agency that makes payments on net terms. | ||
| Jeanne Michaud, Auditor V | 08/06/2024 03:52 PM | John Wysocki, Partner, GW & Associates | No | N/A | E-mail: jmichaud-at-auditor.illinois.gov
john.wysocki-at-auditor.illinois.gov | I let John know the hours and rates for the FY24 contracts of ROE 12, 31, 41, 48, 50, ISC 1 and the FY21 audit of ISC 2 were accepted. | |
| Jeanne Michaud, Auditor V | 08/07/2024 02:29 PM | Robert Arnholt, Partner, Doehring Winders & Co | No | N/A | E-mail: jmichaud-at-auditor.illinois.gov
rarnholt-at-dw.cpa | I uploaded the signed contracts for the FY24 audits of ROE 20 and 51 to Robert through Suralink. | |
| Kenneth Matthews, Auditor IV | 08/12/2024 08:51 AM | Ryan Caldwell, Partner, RSM US LLP | No | Email
Ryan: ryan.caldwell-at-rsmus.com Kenny: kjmatthews-at-auditor.illinois.gov | Single email and single response | Ryan let me know that he had finished signing the FY24 DHS Financial Audit contracting forms and that Barb Jarocki would be sending me the files today. I responded to thank Ryan and confirm that I would begin reviewing the forms. | |
| Kenneth Matthews, Auditor IV | 08/12/2024 10:50 AM | Barbara Jarocki, Client Service Manager, RSM US LLP | No | Suralink | Barbara sent over the FY24 DHS Financial Audit contract forms via Suralink. | ||
| Jeanne Michaud, Auditor V | 08/12/2024 01:09 PM | Casey Lisack, Administrative Assistant, GW & Associates | No | Carmen Sendejas, Firm Administrator, GW & Associates | E-mail: jmichaud-at-auditor.illinois.gov
casey.lisack-at-cpagwa.com carmen-at-cpagwa.com | Casey sent contracting documents for the FY24 audit of ISC 1, ROE 12, 31, 41, 48, 50 and the FY21 audit of ISC 2. | |
| Kenneth Matthews, Auditor IV | 08/13/2024 09:20 AM | Ryan Caldwell, Partner, RSM US LLP | No | Email
Ryan: ryan.caldwell-at-rsmus.com Kenny: kjmatthews-at-auditor.illinois.gov | Multiple emails sent and received over the course of 5 hours. | I reached out to Ryan about the possibility of reducing the hours submitted in the informal proposal for the FY24 DHS Financial Audit. Ryan responded to provide explanations for the proposed hours. | |
| Kenneth Matthews, Auditor IV | 08/14/2024 08:43 AM | Ryan Caldwell, Partner, RSM US LLP | No | Email
Ryan: ryan.caldwell-at-rsmus.com Kenny: kjmatthews-at-auditor.illinois.gov | Single email sent | I emailed Ryan to inform him that his FY24 DHS Financial Audit proposed hours and fee were approved and that I would begin draft the contract forms. | |
| Jeanne Michaud, Auditor V | 08/14/2024 10:36 AM | John Wysocki, Partner, GW & Associates | No | N/A | E-mail: jmichaud-at-auditor.illinois.gov
john.wysocki-at-cpagwa.com | I uploaded the FY24 contracts for ISC 1, ROE 12, 31, 41, 48, 50 and the FY21 contract for ISC 2 to Suralink. | |
| Kenneth Matthews, Auditor IV | 08/14/2024 01:45 PM | Ryan Caldwell, Partner, RSM US LLP | No | Barbara Jarocki, Client Service Manager, RSM US LLP | Email/Suralink | Single email sent | I sent the FY24 DHS Financial Audit contract for review and signature via Suralink. I followed this up with an email informing Ryan and Barb that I had sent the contract and to let me know if they had any issues accessing the document or had any questions. |
| Jeanne Michaud, Auditor V | 08/14/2024 03:13 PM | Casey Lisack, Administrative Assistant, GW & Associates | No | Carmen Sendejas, Firm Administrator, GW & Associates | E-mail: jmichaud-at-auditor.illinois.gov
casey.lisak-at-cpagwa.com carmen-at-cpagwa.com | Carmen sent the signed contracts back for the FY24 audits of ISC 1, ROE 12, 31, 41, 48, 50 and the FY21 audit of ISC 1. | |
| Kenneth Matthews, Auditor IV | 08/15/2024 08:30 AM | Barbara Jarocki, Client Service Manager, RSM US LLP | No | Ryan Caldwell, Partner, RSM US LLP | Email & Suralink
Barbara: barbara.jarocki-at-rsmus.com Ryan: ryan.caldwell-at-rsmus.com Kenny: kjmatthews-at-auditor.illinois.gov | Single email and single response | Barb sent over the FY24 DHS Financial Audit contract, as approved and signed by Ryan, via Suralink. Barb emailed to inform me that she had sent over the contract and to reach out if I had any questions. I thanked her for sending the contract. |
| Stacie Sherman, Auditor V | 08/15/2024 09:04 AM | Christine Torres, Partner, Crowe | No | Brandon Reed, Partner, Crowe | christine.torres-at-crowe.com
brandon.reed-at-crowe.com ssherman-at-auditor.illinois.gov | I emailed Christine and Brandon to see when I would receive the FY24 proposals for the Treasurer's Office engagements - financial audits for Fiscal Officer Responsibilities, College Savings Program, and Illinois Funds. | |
| Jeanne Michaud, Auditor V | 08/15/2024 11:49 AM | John Wysocki, Partner, GW & Associates | No | N/A | E-mail: john.wysocki-at-cpagwa.com
jmichaud-at-auditor.illinois.gov | I uploaded the signed final contracts to Suralink for the FY21 audit of ISC 2 and the FY24 audits of ROE 12, 31, 41, 48, 50 and ISC 1. | |
| Stacie Sherman, Auditor V | 08/20/2024 01:04 PM | Christine Torres, Partner, Crowe | No | Brandon Reed, Partner, Crowe | christine.torres-at-crowe.com
brandon.reed-at-crowe.com ssherman-at-auditor.illinois.gov | Christine provided the proposal forms for the FY24 financial audit of the Office of the Treasurer - Fiscal Officer Responsibilities. | |
| Jeanne Michaud, Auditor V | 08/21/2024 03:27 PM | Syndelle Manuel, Manager, Roth & Co., CPA | No | Aaron Donnelly, Partner, Roth & Co., CPA
Jennifer Baptist, Manager, OAG | E-mail: smanuel-at-rothcocpa.com
adonnelly-at-rothcocpa.com jmichaud-at-auditor.illinois.gov jbaptist-at-auditor.illinois.gov | I e-mailed Syndelle and let her know the additional hours required to complete the FY24 Single Audit of ISC 4 were approved. | |
| Jeanne Michaud, Auditor V | 08/22/2024 06:05 AM | Amy Sherwood, Partner, Sikich | No | N/A | E-mail: jmichaud-at-auditor.illinois.gov
amy.sherwood-at-sikich.com | Amy uploaded the FY21 contracting documents for the audit of ROE 34 to Suralink. | |
| Stacie Sherman, Auditor V | 08/22/2024 09:51 AM | Christine Torres, Partner, Crowe | No | Brandon Reed, Partner, Crowe | brandon.reed-at-crowe.com
christine.torres-at-crowe.com ssherman-at-auditor.illinois.gov | I sent Christine comments regarding the proposal forms provided for the contract of the FY24 financial audit of the Office of the Treasurer - Fiscal Officer Responsibilities. | |
| Stacie Sherman, Auditor V | 08/23/2024 09:45 AM | Christine Torres, Partner, Crowe | No | Brandon Reed, Partner, Crowe | christine.torres-at-crowe.com
brandon.reed-at-crowe.com ssherman-at-auditor.illinois.gov | Christine and I exchanged emails discussing the rate for the Office of the Treasurer financial audit of the Fiscal Officer Responsibilities for FY24. | |
| Jeanne Michaud, Auditor V | 08/26/2024 06:34 AM | Amy Sherwood, Partner, Sikich | No | N/A | amy.sherwood-at-sikich.com
jmichaud-at-auditor.illinois.gov | Amy uploaded corrected contracting documents for the FY21 audit of ROE 34. | |
| Stacie Sherman, Auditor V | 08/27/2024 10:38 AM | Christine Torres, Partner, Crowe | No | Brandon Reed, Partner, Crowe | christine.torres-at-crowe.com
brandon.reed-at-crowe.com ssherman-at-auditor.illinois.gov | Christine sent me additional information for the proposed rate for the FY24 financial audits of the Office of the Treasurer. | |
| Jeanne Michaud, Auditor V | 08/27/2024 11:36 AM | Amy Sherwood, Partner, Sikich | No | N/A | E-mal: jmichaud-at-auditor.illinois.gov
amy.sherwood-at-sikich.com | I uploaded the FY21 contract for the audit of ROE 34 to Suralink for Amy to sign. | |
| Stacie Sherman, Auditor V | 08/27/2024 02:12 PM | Christine Torres, Partner, Crowe | No | Brandon Reed, Partner, Crowe | christine.torres-at-crowe.com
brandon.reed-at-crowe.com ssherman-at-auditor.illinois.gov | Christine sent me the proposal documents for the FY24 financial audit of the Office of the Treasurer - College Savings Program. | |
| Jeanne Michaud, Auditor V | 08/27/2024 02:13 PM | Aaron Donnelly, Partner, Roth | No | Beth Obernuefemann, Manager OAG | E-mail: adonnelly-at-rothcocpa.com
jmichaud-at-auditor.illinois.gov obbernuefemann-at-auditor.illinois.gov | Aaron proposed FY24 hours and rates for his firm to complete the FY24 audit of ROE 39. | |
| Jeanne Michaud, Auditor V | 08/27/2024 02:13 PM | Aaron Donnelly, Partner, Roth | No | Beth Obernuefemann, Manager, OAG | E-mail: adonnelly-at-rothcocpa.com
jmichaud-at-auditor.illinois.gov bobernuefemann-at-auditor.illinois.gov | I e-mailed Aaron and let him know the hours and rate for the FY24 financial and single audit of ROE 39 were approved. | |
| Jeanne Michaud, Auditor V | 08/27/2024 03:17 PM | Amy Sherwood, Partner, Sikich | No | N/A | E-mail: jmichaud-at-auditor.illinois.gov
amy.sherwood-at-sikich.com | I uploaded the signed FY21 contract for ROE 34 to Suralink. | |
| Stacie Sherman, Auditor V | 08/28/2024 10:30 AM | Christine Torres, Partner, Crowe | No | Brandon Reed, Partner, Crowe | christine.torres-at-crowe.com
brandon.reed-at-crowe.com ssherman-at-auditor.illinois.gov | Christine provided the proposal documents for the FY24 financial audit of the Office of the Treasurer - Illinois Funds. |