December 2019

PROCUREMENT COMMUNICATIONS REPORT

OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project. This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.

Name and
Title OAG
Employee

Date/time of contact

Name and title of
person making
contact and name of company
they
represent

Registered
Lobbyist?

Name and title
of each
additional
participant to
the
communication

Method of contact (oral by phone, oral
in person, or in writing). If by phone,
list each person's phone number. If in
person, list location of meeting.

Approximate
duration of
communication.

Provide a detailed summary of the points made by each
person involved in the communication, including any
action requested or recommendation made, and the
substance of your response.

Peggy Hartson, Auditor V

12/02/2019 13:35 PM

Elda Arriola, Partner E.C. Ortiz & Co., LLP

No

Phone: Elda Arriola 312-879-1900 Peggy Hartson 217-524-8748

3 minutes

We discussed the need to amend the timetable for the Department of Public Health engagement & Elda stated she would submit a proposed revision.

Jennifer Rankin, Auditor III

12/03/2019 13:20 PM

Janice Romack, Partner West & Company

No

Mail: 919 East Harris Avenue, Greenville, IL 62246

US Mail

OAG Manager sent the firm a contract amendment to change the timetable for the Office of the Lt. Governor.

Peggy Hartson, Auditor V

12/05/2019 13:49 PM

Elda Arriola, Partner E.C. Ortiz & Co., LLP

No

Email: Ebarrriola-at-ecortiz.com pahartson-at-auditor.illinois.gov

Email

Elda emailed a revised timeline for the Department of Public Health engagement and I replied I would submit it for approval.

Jeanne Michaud
Auditor V

12/05/2019 17:53 PM

Robert Arnholdt, Partner
Doehring Winders & Co.

No

Matthew Clarkson, Manager
Doehring Winders & Co.

Email: rarnholt-at-dwcocpa.com
mclarkson-at-dwcocpa.com
jmichaud-at-auditor.illinois.gov

Email

Received revised timetables from Robert Arnholdt, Partner at Doehring, Winders & Co. 6/30/19 audits of ROE 3 and 20 and the 6/30/17 audit of ROE 51

Jennifer Rankin, Auditor III

12/06/2019 11:03 AM

Janice Romack, Partner West & Company

No

Mail: 919 East Harris Avenue, Greenville, IL 62246

US Mail

Firm sent OAG Manager back the signed copy of the contract amendment to change the timetable for the Office of the Lt. Governor.

Jeanne Michaud
Auditor V

12/09/2019 13:59 PM

Leilani Rodrigo, Partner
Ortiz & Co., LLP

No

Phone: Leilani Rodrigo 312-876-1900
Jeanne Michaud 312-814-4097

12 minutes

Called Leilani Rodrigo, Partner at E.C. Ortiz to see if her firm would be interested in auditing ROE #13 for 6/30/17.

Jeanne Michaud
Auditor V

12/09/2019 14:13 PM

Kristyl McDaniel, Manager
Winkel, Parker & Foster

No

Phone: Kristyl McDaniel 563-242-3440
Jeanne Michaud 312-814-4097

12 minutes

Called Kristyl McDaniel, Manager at Winkel, Parker & Foster to see if her firm would be interested in auditing ROE #13 for 6/30/17.

Jeanne Michaud
Auditor V

12/09/2019 14:27 PM

Dawn Carlson, Partner
MCK

No

Phone: Dawn Carlson 309-828-6071
Jeanne Michaud 312-814-4097

10 minutes

Called Dawn Carlson, Partner at MCK to see if her firm would be interested in auditing ROE #13 for 6/30/17.

Jeanne Michaud
Auditor V

12/09/2019 15:23 PM

Leilani Rodrigo, Partner
Ortiz & Co., LLP

No

Email: LNRodrigo-at-ecortiz.com jmichaud-at-auditor.illinois.gov

email

Sent follow up e-mail to Leilani Rodrigo, Partner at E.C. Ortiz to see if her firm would be interested in auditing ROE #13 for 6/30/17.

Jeanne Michaud
Auditor V

12/09/2019 15:24 PM

Kristyl McDaniel, Manager
Winkel, Parker & Foster

No

Richard Winkel, Partner
Winkel, Parker & Foster

Email: Kmcdaniel-at-wpf-cpa.com
rwinkel-at-wpf-cpa.com
jmichaud-at-auditor.illinois.gov

email

Sent follow up e-mail to Kristyl McDaniel, Manager and copied Richard Winkel, Partner at Winkel, Parker & Foster to see if their firm would be interested in auditing ROE #13 for 6/30/17.

Jeanne Michaud
Auditor V

12/09/2019 15:38 PM

Dawn Carlson, Partner
MCK

No

Email: dcarlson-at-mckcpa.com jmichaud-at-auditor.illinois.gov

email

Sent follow up e-mail to Dawn Carlson, Partner at MCK to see if her firm would be interested in auditing ROE #13 for 6/30/17.

Jeanne Michaud
Auditor V

12/09/2019 16:27 PM

Leilani Rodrigo, Partner
Ortiz & Co., LLP

No

Email: LNRodrigo-at-ecortiz.com jmichaud-at-auditor.illinois.gov

emails over the course of 6 minutes

Received a follow up e-mail from Leilani Rodrigo, Partner at E.C. Ortiz with proposed hours and rates for the 6/30/17 audit of ROE #13.

Jeanne Michaud
Auditor V

12/10/2019 09:20 AM

Kristyl McDaniel, Manager
Winkel, Parker & Foster

No

Richard Winkel, Partner
Winkel, Parker & Foster

Email: Kmcdaniel-at-wpf-cpa.com
rwinkel-at-wpf-cpa.com
jmichaud-at-auditor.illinois.gov

emails over the course of 1 minute

Received follow up e-mail from Kristyl McDaniel, Manager at Winkel, Partner at Winkel, Parker & Foster that said their firm had decided not to propose on the 6/30/17 audit of ROE #13.

Jennifer Rankin, Auditor III

12/10/2019 10:40 AM

Rose Tucker, OAG Administrative Assistant

No

Jane Clark, Director, Sheila Smith, Senior Fiscal Assistant, and Terri Davis, Fiscal Officer

Email: jrankin-at-auditor.illinois.gov, rtucker-at-auditor.illinois.gov,Jclark-at-auditor.illinois.gov, Ssmith-at-auditor.illinois.gov, and TLDavis-at-auditor.illinois.gov

Email

OAG Manager was sent an email confirmation that the timetable extention amendment for the Lt. Governor's Office was completed and sent to the firm.

Jeanne Michaud
Auditor V

12/10/2019 13:44 PM

Mike Morrissey, Partner
McGreal and Company

No

Email: mikem-at-mcgreal.com
jmichaud-at-auditor.illinois.gov

emails over the course of 49 minutes

Received revised timetables from Mike Morrissey, Partner at McGreal and Company for the 6/30/19 audit of ROE 16.

Jeanne Michaud
Auditor V

12/10/2019 14:54 PM

Kimberly Walker, Partner
Kemper CPA

No

Email: Kwalker-at-kempercpa.com
jmichaud-at-auditor.illinois.gov

emails over the course of 45 minutes

Received revised timetables from Kimberly Walker, Partner at Kemper CPA Group for the 6/30/19 audit of ISC 1 and the 6/30/17 audit of ROE 47.

Gordon French IS V

12/12/2019 08:31 AM

Dan Matthews, Sales CDS

No

email: dmatthewsATcdsot.com

Email

Asked for quote on HP Multipurpose Premium Paper, 8.5x11

Janis Van Durme Auditor V

12/11/2019 09:30 AM

Linda Abernethy, Partner RSM US LLP

No

Email:
jvandurme-at-auditor.illinois.gov
Linda.Abernethy-at-rsmus.com

Email

Linda Abernethy sent me an email asking me to call her regarding the DHS and IDOR FY19 financial audits' contracted timetables.

Janis Van Durme Auditor V

12/11/2019 10:30 AM

Linda Abernethy, Partner RSM US LLP

No

Phone:
Van Durme: 217-782-8393
Abernethy: 847-533-1755

Phone 15 minutes

I called Linda Abernethy to discuss and we agreed upon revised contract timeline dates for the DHS and IDOR FY19 financial audits.

Janis Van Durme Auditor V

12/11/2019 10:56 AM

Linda Abernethy, Partner RSM US LLP

No

Email:
jvandurme-at-auditor.illinois.gov
Linda.Abernethy-at-rsmus.com

Email

I emailed Linda Abernethy telling her the Director, Jane Clark, approved the revised contract timetable for the DHS FY19 financial audit; however, we would wait to amend the FY19 IDOR timetable until the auditors have more information on the topics outstanding.

Jeanne Michaud
Auditor V

12/11/2019 12:02 PM

Kristyl McDaniel, Manager
Winkel, Parker and Foster

No

Email: Kmcdaniel-at-wpf-cpa.com
jmichaud-at-auditor.illinois.gov

Email

Received revised timetables from Kristyl McDaniel, Manager at Winkel Parker and Foster for the 6/30/18 and 6/30/19 audits of ROE #8.

Jeanne Michaud
Auditor V

12/11/2019 12:49 PM

Megan Cochran, Director
Sikich, LLP

No

Chad Lucas, Partner
Sikich, LLP

Email: Megan.Cochran-at-sikich.com
Chad.Lucas-at-sikich.com
jmichaud-at-auditor.illinois.gov

Emails over the course of 2 hrs and 12 minutes

Received revised timetable from Megan Cochran, Director at Sikich, LLP for the 6/30/19 audit of ROE #1.

Jeanne Michaud
Auditor V

12/12/2019 18:36 PM

Diana Smith, Partner
West & Company

No

Email: DSmith-at-westcpa.com
jmichaud-at-auditor.illinois.gov

Email

Received revised timetable from Diana Smith, Partner at West and Company 6/30/19 audits of ROE #39.

Jeanne Michaud
Auditor V

12/16/2019 09:39 AM

Tonya Lofgren, Manager
Wipfli

No

Email: TLofgren-at-wipfli.com
jmichaud-at-auditor.illinois.gov

Emails over the course of 84 minutes

Received revised timetables from Tonya Lofgren, Manager at Wipfli for the 6/30/17 audit of ROE 4 and the 6/30/16 audit of ISC #2

Jeanne Michaud
Auditor V

12/16/2019 11:33 AM

Dawn Carlson, Partner
MCK

No

Email: dcarlson-at-mckcpa.com jmichaud-at-auditor.illinois.gov

emails over the course of 3 minutes

Sent follow up e-mail to Dawn Carlson, Partner at MCK to see if her firm was still interested in submitting hours and rates for the 6/30/17 audit of ROE #13. Dawn Carlson, Partner replied that she was not going to propose on the audit at this time.

Jeanne Michaud
Auditor V

12/18/2019 16:01 PM

Leilani Rodrigo, Partner
Ortiz & Co., LLP

No

Phone: Leilani Rodrigo 312-876-1900
Jeanne Michaud 312-814-4097

Phone 6 minutes

Called Lelani Rodrigo, Partner at E.C. Ortiz to let her know we approved the hours and rates proposed for the 6/30/17 audit of ROE #13.

Jeanne Michaud
Auditor V

12/18/2019 16:27 PM

Leilani Rodrigo, Partner
Ortiz & Co., LLP

No

Email: LNRodrigo-at-ecortiz.com jmichaud-at-auditor.illinois.gov

emails over the course of 17 minutes

Sent follow up e-mail to Lelani Rodrigo, Partner at E.C. Ortiz to let her know we approved the hours and rates proposed for the 6/30/17 audit of ROE #13 and send her required contracting documents.

Lisa Warden Auditor V

12/18/2019 21:06 PM

Vicki VanDenBerg, Partner Plante Moran

No

Steven Bishop, Partner Plante Moran

Email: Vicki.VanDenBerg - at - plantemoran.com Steven.Bishop - at plantemoran.com Lwarden - at - auditor.illinois.gov

Email

I proposed revised financial timetable dates for the SIU FY19 audit and asked for Vicki to let me know is she agrees.

Lisa Warden Auditor V

12/19/2019 07:53 AM

Vicki VanDenBerg, Partner Plante Moran

No

Steven Bishop, Partner Plante Moran

Email: Vicki.VanDenBerg - at - plantemoran.com Steven.Bishop - at plantemoran.com Lwarden - at - auditor.illinois.gov

Email

Vicki agreed to proposed amended timetable for the SIU FY19 financial audit.

Jeanne Michaud
Auditor V

12/19/2019 22:00 PM

Matt Beran, Partner
Lauterbach & Amen, LLP

No

Tim Gavin, Manager
Lauterbach and Amen, LLP

Email: mberan-at-lauterbachamen.com
tgavin-at-lauterbachamen.com
jmichaud-at-auditor.illinois.gov

Emails over the course of 11 days

Received e-mail from Matt Beran, Partner at Lauterbach & Amen, LLP with proposed hours and rate for the 6/30/19 audit of ROE 34. On 12/23/19 Matt had a question about the different contracting process which I explained. On 12/30/19, Matt requested to set up a conference call to negotiate the hours and rate for the 6/30/19 audit of ROE 34.