February 2023
PROCUREMENT COMMUNICATIONS REPORT
OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project. This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.
| Name and Title OAG Employee |
Date/time of contact | Name and title of person making contact and name of company they represent |
Registered Lobbyist? |
Name and title of each additional participant to the communication |
Method of contact (oral by phone, oral in person, or in writing). If by phone, list each person's phone number. If in person, list location of meeting. |
Approximate duration of communication. |
Provide a detailed summary of the points made by each person involved in the communication, including any action requested or recommendation made, and the substance of your response. |
|---|---|---|---|---|---|---|---|
| Jose Roa, Auditor V | 02/01/2023 02:30 PM | Vicki Vandenberg, Partner, Plante & Moran PLLC | No | n/a | OAG RFP Sharesite and Email -
Vicki.VandendBerg-at-plantemoran.com Jroa-at-auditor.illinois.gov | n/a | Provide firm with fully signed FY22 Northeastern Illinois University amendment 1 contract. |
| Jane Clark, Audit Director | 02/02/2023 09:50 AM | Brandon Reed, Partner Crowe LLP | No | none | Phone: Jane Clark 217-782-0811 Brandon Reed 309-xxx-9440 | 8 minutes | Discussed STO engagements. We did not receive any bids in response to the RFP 23-7. Asked if Crowe was interested in continuing on as the auditors? Could potentially stay on for 4 more years before required to RFP (10 years). He stated he would discuss internally and get me some hours/cost rate by the middle of next week. |
| Dennis Gibbons, Auditor IV | 02/06/2023 07:30 AM | Bill Sarb, Partner, RSM US LLP | No | Email
Bill: Bill.Sarb-at-rsmus.com Dennis: dgibbons-at-auditor.illinois.gov | I reminded Bill he needed to review and sign the SRS contract amendments as soon as possible. | ||
| Dennis Gibbons, Auditor IV | 02/06/2023 08:40 AM | Bill Sarb, Partner, RSM US LLP | No | OAG Portal | Bill shared the signed FY21 SERS, JRS, and GARS amendments with me over the OAG portal. | ||
| Dennis Gibbons, Auditor IV | 02/06/2023 08:57 AM | Bill Sarb, Partner, RSM US LLP | No | OAG Portal | Bill shared the signed FY22 JRS and GARS amendments with me over the OAG portal. | ||
| Dennis Gibbons, Auditor IV | 02/06/2023 10:30 AM | Bill Sarb, Partner, RSM US LLP | No | Webex | 5 minutes | Bill and I discussed the expected delivery date of the FY22 SERS financial report and whether the contract amendment date of 2/10/23 needed adjustment. I stated that was not necessary. | |
| Dennis Gibbons, Auditor IV | 02/06/2023 10:44 AM | Bill Sarb, Partner, RSM US LLP | No | OAG Portal | Bill shared the signed FY22 SERS amendments with me over the OAG portal. | ||
| Jeanne Michaud, Auditor V | 02/06/2023 11:18 AM | Leilani, Rodrigo, Partner, Roth & Co. | No | N/A | E-mail: lrodrigo-at-rothcocpa.com
jmichaud-at-auditor.illinois.gov | Leilani submitted proposed hours and rate for the 6/30/21 audit of ROE 13. | |
| Dennis Gibbons, Auditor IV | 02/07/2023 08:43 AM | Bill Sarb, Partner, RSM US LLP | No | Email and OAG Portal
Bill: Bill.Sarb-at-rsmus.com Dennis: dgibbons-at-auditor.illinois.gov | I shared the signed SERS, JRS, and GARS contract amendments with Bill over the OAG portal and e-mailed him to let him know. | ||
| Jeanne Michaud, Auditor V | 02/08/2023 07:21 AM | Leilani Rodrigo, Partner, Roth & Co. LLP | No | N/A | Email: lrodrigo-at-rothcocpa.com
jmichaud-at-auditor.illinois.gov | I e-mailed Leilani and let her know the hours and rate proposed by her firm for the FY21 audit of ROE 13 were accepted. I asked her to send the contracting documents. | |
| Jeanne Michaud, Auditor V | 02/08/2023 09:59 AM | Leilani Rodrigo, Partner, Roth & Co, LLP | No | N/A | Email: lrodrigo-at-rothcocpa.com
jmichaud-at-auditor.illinois.gov | Leilani uploaded the contracting documents for the FY21 audit of ROE 13 to the OAG RFP portal. | |
| Jane Clark, Audit Director | 02/09/2023 02:18 PM | Brandon Reed | No | No | Email: Jane Clark jclark at auditor.illinois.gov Brandon Reed at brandon.reed at crowe.com | Sent proposed hours rate for FY23 STO engagements for my review and consideration. | |
| Jose Roa, Auditor V | 02/10/2023 03:15 PM | Joe Kowalski, Partner, Plante & Moran PLLC | No | E-Mail:
Joe.Kowalski-at-plantemoran.com jroa- at -auditor.illinois.gov | N/A | Firm provided proposed dates for amendment 1 for the FY22 Illinois Power Agency financial audit and compliance examination. | |
| Jane Clark, Audit Director | 02/11/2023 08:22 AM | Brandon Reed | No | N/A | Phone: Jane Clark: 217-782-0811 Brandon Reed: 309-xxx-9440 | 3 minutes | Discussed proposed hours and rate from email. Agreed to having Crowe perform STO engagement next four years and then we will be required to go out for RFP (10 years). Also, discussed NFO and that is an every two year engagement so will do for two years ended 6/30/23 and 6/30/25. Ok with removing NFO from total for Year 2 and Year 4. Manager will be reaching out in March most likely to start contracting. |
| Reddy Bommareddi, Information Specialist V | 02/13/2023 09:35 AM | Tes Sy, Partner, Roth & Co., LLP | No | None | Email: Tes Sy: Msy-at-rothcocpa.com; Reddy Bommareddi: Rbommareddi-at-auditor.illinois.gov | Emailed Tes to verify the contract timetable changes of Single Audit and Compliance Examination for Chicago State University for the year ended June 30, 2022. Tes responded back to me via email at 3.07pm with edits required. | |
| Reddy Bommareddi, Information Specialist V | 02/13/2023 09:52 AM | Tom Leach, Partner, Sikich | No | N/A | Email: Tom Leach: Tom.Leach-at-sikich.com; Reddy Bommareddi: RBommareddi-at-auditor.illinois.gov | Emailed Tom Leach to verify the contract timetable changes of Nonfiscal Officer for the Office of Comptroller for the two years ended June 30, 2022. Tom responded back to me via email at 2:22 pm confirming the dates. | |
| Jane Clark, Audit Director | 02/14/2023 09:12 AM | Amy Sherwood, Sikich Partner | No | N/A | Phone: Jane Clark 217-782-011; Amy Sherwood 217-862-xxxx | 4 minutes | Let her know the OAG has selected Sikich's proposal in response to the OAG competitive procurement process for the State Board of Education (RFP 23-8) engagement. I will send the official notification letter and memo regarding recent bidders and other interested parties via email this morning. In addition, the award notices will be placed on our website later today. The audit manager will be reaching out to her soon to begin the contracting process and asked if she has any questions, throughout process to let me know. |
| Jane Clark, Audit Director | 02/14/2023 09:19 AM | Christine Torres, Crowe Partner | No | N/A | Phone: Jane Clark 217-782-0811 Christine Torres 630-706-xxxx | 3 minutes | Let her know the OAG has selected Crowe's proposal in response to the OAG competitive procurement process for the Student Assistance Commission (RFP 23-10) engagement. I will send the official notification letter and memo regarding recent bidders and other interested parties via email this morning. In addition, the award notices will be placed on our website later today. The audit manager will be reaching out to her soon to begin the contracting process and asked if she has any questions, throughout process to let me know. |
| Jane Clark, Audit Director | 02/14/2023 09:29 AM | Marites Sy, Roth&Co Partner | No | N/A | Phone: Jane Clark 217-782-0811 Tes Sy 312-235-xxxx | 3 minutes | Let her know the OAG has selected Roth&Co's proposal in response to the OAG competitive procurement process for the State Board of Elections (RFP 23-9) engagement. I will send the official notification letter and memo regarding recent bidders and other interested parties via email this morning. In addition, the award notices will be placed on our website later today. The audit manager will be reaching out to her soon to begin the contracting process and asked if she has any questions, throughout process to let me know. |
| Reddy Bommareddi, Information Specialist V | 02/14/2023 04:42 PM | Amy Sherwood, Partner, Sikich | No | None | Email: Amy Sherwood: Amy.Sherwood-at-sikich.com; Reddy Bommareddi: RBommareddi-at-auditor.illinois.gov | I have uploaded via OAG sharefile the contract amendment of Nonfiscal Officer of the Office of the Comptroller for the two years ended June 30, 2022 for the firm's review and signatures. Amy Sherwood uploaded the signed contract back to me on 2/15/23 at 7:43 am. | |
| Reddy Bommareddi, Information Specialist V | 02/14/2023 04:52 PM | Tes Sy, Partner, Roth & Co., LLP | No | None | Email: Tes Sy: Msy-at-rothcocpa.com; Reddy Bommareddi: RBommareddi-at-auditor.illinois.gov | I have uploaded via OAG sharefile the contract amendment of Chicago State University for the year ended June 30, 2022 for the firm's review and signatures. Tes uploaded the signed amendment on 2/15/23 at 2:29 pm. | |
| Reddy Bommareddi, Information Specialist V | 02/17/2023 12:22 PM | Amy Sherwood, Partner, Sikich | No | N/A | Email: Amy Sherwoord: Amy.Sherwood-at-sikich.com; Reddy Bommareddi: RBommareddi-at-auditor.illinois.gov | I have uploaded via OAG Portal the signed amendment of Nonfiscal Officer of the Office of Comptroller for the two years ended June 30, 2022. | |
| Jose Roa, Auditor V | 02/17/2023 03:19 PM | Joe Kowalski, Partner, Plante & Moran PLLC | No | Phone
Joe Kowalski (586)-909-XXXX Jose Roa (773)-330-XXXX | 16 minutes | Discussed adjustments to dates for amendment 1 of the FY22 Illinois Power Agency engagement. | |
| Reddy Bommareddi, Information Specialist V | 02/21/2023 10:08 AM | Tes Sy, Partner, Roth & Co., LLP | No | None | Email: Tes Sy: Msy-at-rothcocpa.com; Reddy Bommareddi: RBommareddi-at-auditor.illinois.gov | I have uploaded via OAG Portal the signed contract amendment of Chicago State University for the year ended June 30, 2022. | |
| Jeanne Michaud, Auditor V | 02/21/2023 10:20 AM | Leilani Rodrigo, Partner, Roth & Co., LLP | No | N/A | E-mail: lrodrigo-at-rothcocpa.com
jmichaud-at-auditor.illinois.gov | I uploaded the signed FY21 audit contract for ROE 13 to the OAG RFP portal. | |
| Lisa Warden, Auditor V | 02/21/2023 11:23 AM | Jennifer Roan, Partner, Adelfia | No | Jennifer Roan 1-312-804-XXXX
Lisa Warden 1-217-370-XXXX | 13 minutes | Partner stated Adelfia is interested and independent to per the FY22/23 compliance examinations of the Supreme Court and the Illinois Courts Commission. The Commission became a separate State agency during the examination period and the firm will need to conduct a preliminary survey to assist in preparing their informal proposal. The Court is in the second cycle of the firm's proposal on RFP 21-6. | |
| Janis VanDurme, HHS Audit Manager | 02/22/2023 07:36 AM | Josh Shugart, KEB Partner | No | None. | Email:
Van Durme: jvandurme-at-auditor.illinois.gov Shugart: JoshS-at-kebcpa.com | N/A | The OAG Audit Manager asked the firm for proposed, revision dates for the Contract Amendment #2 documents of the FY22 FIN audit and FY21/22 Comp. Examination of ISBE. |
| Janis VanDurme, HHS Audit Manager | 02/22/2023 07:40 AM | Paul Pelletier, Partner, BPC | No | None | Email:
Van Durme: jvandurme-at-auditor.illinois.gov Pelletier: ppelletier-at-bpc-cpa.com | N/A | OAG Audit Manager asked the firm to prepare proposed revisions to the contract timetable for the FY21/22 Comp. Examination of DoA |
| Janis VanDurme, HHS Audit Manager | 02/23/2023 09:01 AM | Josh Shugart, KEB Partner | No | None. | Email:
Van Durme: jvandurme-at-auditor.illinois.gov Shugart: JoshS-at-kebcpa.com | N/A | The Firm provided the OAG with proposed, revision dates for the Contract Amendment #2 documents of the FY22 FIN audit and FY21/22 Comp. Examination of ISBE. |
| Dennis Gibbons, Auditor IV | 02/23/2023 11:39 AM | Josh Shugart, Partner, KEB | No | E-mail
Josh: JoshS-at-kebcpa.com Dennis: dgibbons-at-auditor.illinois.gov | Josh provided me with the suggested amended timeline for the FY21/22 SAAP compliance examination contract. | ||
| Dennis Gibbons, Auditor IV | 02/27/2023 12:01 PM | Josh Shugart, Partner, KEB | No | E-mail and OAG Portal
Josh: JoshS-at-kebcpa.com Dennis: dgibbons-at-auditor.illinois.gov | I sent Josh the contract amendment for SAAP for firm review and signature. | ||
| Janis VanDurme, HHS Audit Manager | 02/27/2023 02:43 PM | Josh Shugart, KEB Partner | No | None. | OAG File Sharing Site | N/A | The OAG Audit Manager provided the firm with the Contract Amendment #2 documents of the FY22 FIN audit and FY21/22 Comp. Examination of ISBE for its review and signature. |
| Tom Kizziah, Auditor V | 02/27/2023 02:44 PM | Tom Leach - Partner - Sikich | No | None | Telephone
Tom Leach - 217-xxx-6000 Thomas Kizziah - 630-xxx-6901 | 12 minutes | I called Tom to discuss the processing of contract amendments for the timetables for the Eastern Illinois University FY22 Financial, Compliance and Single Audit engagements. We also discussed whether the Firm was interested and independent in order to perform the engagement for the June 30, 2023 year end. Tom confirmed that he was interested and independent and we discussed the early work amount, the IS Review and the staff availability for May and June. |
| Janis VanDurme, HHS Audit Manager | 02/28/2023 07:39 AM | Paul Pelletier, Partner, BPC | No | None. | OAG File Sharing Site | N/A | The firm provided the signed the Contract Amendment #2 documents for the FY21/22 Comp. Examination of DoA for processing. |
| Dennis Gibbons, Auditor IV | 02/28/2023 07:46 AM | Josh Shugart, Partner, KEB | No | E-mail and OAG Portal
Josh: JoshS-at-kebcpa.com Dennis: dgibbons-at-auditor.illinois.gov | Josh sent me the signed SAAP contract amendment. | ||
| Janis VanDurme, HHS Audit Manager | 02/28/2023 07:49 AM | Josh Shugart, KEB Partner | No | None. | OAG File Sharing Site | N/A | The Firm provided the OAG with the signed Contract Amendment #2 documents of the FY22 FIN audit and FY21/22 Comp. Examination of ISBE for its final processing. |
| Lisa Warden, Auditor V | 02/28/2023 08:26 AM | Ana Ausan, Partner, Adelfia LLC | No | Ana Ausan 1-312-451-XXXX
Lisa Warden 1-217-370-XXXX | 12 minutes | Partner stated Adelfia is interested and independent to perform the FY22/23 compliance examination of the General Assembly. This engagement is the 2nd cycle under the firm's proposal on RFP 21-8. | |
| Lisa Warden, Auditor V | 02/28/2023 08:42 AM | Michael Lawler, Partner, West and Co | No | M Lawler 1-618-664-4848
L Warden 1-217-370-XXXX | 7 minutes | Partner stated firm is independent and willing to perform the FY22/23 compliance examinations of the Office of the Governor and the Office of the Lieutenant Governor. Due to staffing shortages, the firm would prefer not to perform the Lieutenant Governor engagement but is willing to do so if we still want them to do so. I stated I would discuss with my Director and we'll let him know. | |
| Megan Green, Auditor V | 02/28/2023 09:56 AM | Kate Ward, Partner, KEB | No | Josh Shugart, Partner, KEB
Amanda Wells, Senior Manager, KEB Dakota Greer, Manager, KEB | Email:
Megan: mgreen- at -auditor.illinois.gov, Kate: katew- at -kebcpa.com, Amanda: amandaw- at -kebcpa.com , Dakota: dakotag- at -kebcpa.com, Josh: joshs- at -kebcpa.com | N/A | Kate stated she wanted to reach out to connect everyone. Two of the key team members from the last examination left the KEB, so she provided contact information of the new team members assigned to the FY22/23 compliance examination of the Illinois Emergency Management Agency. Kate stated she would watch for the Welcome Letter. |
| Lisa Warden, Auditor V | 02/28/2023 10:26 AM | Vicki VanDenBerg, Partner, Plante Moran | No | Vicki.VanDenBerg- at -plantemoran.com
LWarden- at -auditor.illinois.gov | I asked the partner if the firm is interested and independent to perform the FY23 audit of SIU. | ||
| Lisa Warden, Auditor V | 02/28/2023 10:35 AM | Vicki VanDenBerg, Partner, Plante Moran | No | Vicki.VanDenBerg - at - plantemoran.com
lwarden - at - auditor.illinois.gov | Partner stated firm is interested and independent to perform the FY23 audit of SIU. | ||
| Lisa Warden, Auditor V | 02/28/2023 10:59 AM | Stella Santos, Managing Partner, Adelfi | No | Stella Santos 1-708-369-6401
Lisa Warden 1-217-370-XXXX | 13 minutes | Firm is interested and independent to perform the FY22/23 examination of the Community College Board | |
| Lisa Warden, Auditor V | 02/28/2023 11:00 AM | Elda Arriola, Partner, Roth and Co | No | Elda Arriola 312-235-4702
Lisa Warden 217-370-XXXX | 3 minutes | Firm is interested and independent to perform the FY 23 financial audit of EPA Fund 270. | |
| Janis VanDurme, HHS Audit Manager | 02/28/2023 01:25 PM | Paul Pelletier, Partner, BPC | No | None | Email:
Van Durme: jvandurme-at-auditor.illinois.gov Pelletier: ppelletier-at-bpc-cpa.com | N/A | Firm provided proposed revised dates for the contract timetable for the FY21/22 Comp. Examination of the DoA. |
| Jim Dahlquist, Senior Administrative Manager | 02/28/2023 02:23 PM | John Gioeli, Director, Government Programs, Becker | No | None | Email
jgioeli-at-becker.com jdahlquist-at-auditor.illinois.gov | I sent John an updated list of OAG Becker subscribers. | |
| Janis VanDurme, HHS Audit Manager | 02/28/2023 02:42 PM | Paul Pelletier, Partner, BPC | No | None. | OAG File Sharing Site | N/A | The OAG Audit Manager provided the firm the Contract Amendment #2 documents for the FY21/22 Comp. Examination of DoA for its review and signature. |