July 2022

PROCUREMENT COMMUNICATIONS REPORT

OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project. This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.

Name and
Title OAG
Employee
Date/time of contact Name and title of
person making
contact and name of company
they
represent
Registered
Lobbyist?
Name and title
of each
additional
participant to
the
communication
Method of contact (oral by phone, oral
in person, or in writing). If by phone,
list each person's phone number. If in
person, list location of meeting.
Approximate
duration of
communication.
Provide a detailed summary of the points made by each
person involved in the communication, including any
action requested or recommendation made, and the
substance of your response.
Janis VanDurme, HHS Audit Manager07/01/2022 01:26 PMBill Sarb, Partner RSM US LLPNoN/AEmail:
Sarb: Bill.Sarb-at-rsmus.com
Van Durme: jvandurme-at-auditor.illinois.gov
N/ASent the firm the final, signed Phase II contract for the FY22 financial audit and FY21/22 State Compliance Examination for the Department of Revenue.
Dennis Gibbons, Auditor IV07/05/2022 09:17 AMBill Sarb, Partner, RSM US LLPNoEmail

bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov
I asked Bill when I could expect the FY22 informal proposals for SERS, JRS, and GARS.
Jim Dahlquist, Senior Administrative Manager07/05/2022 09:47 AMChristina Jones, Government Sales Manager, Becker Professional EducationNoJohn Gioeli, Director, Government Programs, Becker Professional EducationEmail: jdahlquist-at-auditor.illinois.gov
Cjones-Heiden-at-becker.com jgioeli-at-becker.com
jgioeli-at-becker.com
EmailSubscription agreement documents for Becker’s Webcast and On Demand Continuing Professional Education courses.
Jennifer Cicci, Auditor V07/06/2022 07:06 AMMichael Lawler, Partner, West and Company, LLCNoNoneOAG File Sharing SiteN/AI sent Mr. Lawless the FY21/FY22 SAD Compliance Engagement contract for review and signature. He returned signed shortly after.
Dennis Gibbons, Auditor IV07/07/2022 07:43 AMAmy Sherwood, Partner, Sikich LLPNoEmail

amy.sherwood-at-sikich.com
dgibbons-at-auditor.illinois.gov
Emails over 15 minutesI asked Amy about whether any Sikich personnel should be added to the FY22 DCEO Phase II contract amendment for the addition of the cybersecurity review by the firm. Amy replied and gave me the names of the additional personnel and their bios.
Dennis Gibbons, Auditor IV07/07/2022 12:33 PMAmy Sherwood, Partner, Sikich LLPNoEmail and OAG Portal

amy.sherwood-at-sikich.com
dgibbons-at-auditor.illinois.gov
I shared with Amy the FY22 DCEO Phase II contract amendment over the OAG portal, and sent her an email to inform her of this.
Dennis Gibbons, Auditor IV07/08/2022 08:15 AMAmy Sherwood, Partner, Sikich LLPNoOAG PortalAmy shared the signed FY21/22 DCEO Phase II contract amendment with me over the OAG portal.
Logan Jones, Information Services Specialist IV07/11/2022 01:04 PMShane Patacairk, Senior Partner Success Manager, N-AbleNoemail - shane.patacairk[at]n-able.comRequested contact regarding a quote for N-Able Help Desk Manager.
Logan Jones, Information Services Specialist IV07/11/2022 02:03 PMShane Patacairk, Senior Partner Success Manager, N-AbleNoemail - shane.patacairk[at]n-able.comShane sent me a licensing table for Help Desk Manager.
Logan Jones, Information Services Specialist IV07/11/2022 02:23 PMShane Patacairk, Senior Partner Success Manager, N-AbleNoemail - shane.patacairk[at]n-able.comI told Shane how many licenses I was interested in, as well as my understanding of the cost per year for such. I inquired whether there are any additional licensing requirements.
Logan Jones, Information Services Specialist IV07/11/2022 03:23 PMShane Patacairk, Senior Partner Success Manager, N-AbleNoDonna Humphries, Gordon French, Maggie Duckworthemail - shane.patacairk[at]n-able.comShane provided a quote for Help Desk Manager, which I forwarded to Donna, Gordon, and Maggie.
Maggie Becker (ADMIN), None07/12/2022 02:13 PMStewart Berry, Sales, CaliperNosales- at -caliper.comEmailed sales- at -caliper.com requesting information regarding Maptitude, a data visualization programEmailed sales- at -caliper.com requesting information regarding Maptitude, a data visualization program pricing, support, training, trials, etc.
Dennis Gibbons, Auditor IV07/12/2022 07:07 PMBill Sarb, Partner, RSM US LLPNoEmail

bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov
I inquired with Bill about the status of the FY22 SERS, JRS, and GARS informal proposals.
Dennis Gibbons, Auditor IV07/12/2022 07:56 PMBill Sarb, Partner, RSM US LLPNoEmail

bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov
Bill replied that he was working with SERS for proposed entrance conference dates before finishing the SERS, JRS, and GARS informal proposals.
Dennis Gibbons, Auditor IV07/13/2022 07:27 AMAmy Sherwood, Partner, Sikich LLPNoEmail and OAG Portal

amy.sherwood-at-sikich.com
dgibbons-at-auditor.illinois.gov
I sent Amy the FY22 DCEO Phase II contract amendment signed by all parties and emailed her to inform her that I’d provided it.
Dennis Gibbons, Auditor IV07/13/2022 07:57 AMBill Sarb, Partner, RSM US LLPNoEmail

bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov
Emails over 10 minutesBill and I discussed potential dates for the FY22 SERS, JRS, and GARS entrance conference.
Dennis Gibbons, Auditor IV07/13/2022 08:59 AMAmy Sherwood, Partner, Sikich LLPNoEmail

amy.sherwood-at-sikich.com
dgibbons-at-auditor.illinois.gov
I let Amy know the status of the FY22 AT-C 205 informal proposals that Sikich provided me in June, and informed her that I expected to follow up with her further soon.
Jim Dahlquist, Senior Administrative Manager07/13/2022 01:56 PMChristina Jones-Heiden, Govt Sales Mgr, Becker Professional EducationNoJohn Gioeli, Director, Govt Programs, Becker Professional EducationEmail
Cjones-Heiden-at-becker.com jgioeli-at-becker.com jdahlquist-at-auditor.illinois.gov
I sent the final subscription agreement documents for Becker’s Continuing Professional Education programs.
Dennis Gibbons, Auditor IV07/13/2022 04:50 PMBill Sarb, Partner, RSM US LLPNoEmail

bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov
Emails over 25 minutesI asked Bill to provide the FY22 SERS, JRS, and GARS informal proposals as soon as possible and use an estimated date for an entrance conference while we were finalizing a scheduled entrance. Bill indicated he would try to get this to me on 7/14/2022.
Jeanne Michaud, Auditor V07/14/2022 10:36 AMLeilani Rodrigo, Partner, Roth & Co., LLPNoN/AEmail: lodrigo-at-rothcpa.com
jmichaud-at-auditor.illinois.gov
EmailLeilani uploaded the FY22 contracting documents for ISC 4 to the OAG RFP portal.
Logan Jones, Information Services Specialist IV07/14/2022 02:00 PMShane Patacairk, Senior Partner Success Manager, N-AbleNoemail - shane.patacairk[at]n-able.comI let Shane know we were pushing forward with procurement for HDM 8/1/2022 - 6/30/2023
Jeanne Michaud, Auditor V07/14/2022 04:34 PMLeilani Rodrigo, Partner, Roth & Co., LLPNoN/AEmail: lrodrigo-at-rothcpa.com
jmichaud-at-auditor.illinois.gov
EmailLeilani uploaded the FY20 contracting documents for ROE 13 to the OAG RFP portal.
Dennis Gibbons, Auditor IV07/15/2022 02:41 PMBill Sarb, Partner, RSM US LLPNoEmail

bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov
Emails over 80 minutesBill sent me the FY22 SERS, JRS, and GARS informal proposals.
Jeanne Michaud, Auditor V07/18/2022 01:09 PMDiana Smith, Partner, West & Company, LLCNoN/AEmail: dsmith-at-westcpa.com
jmichaud-at-auditor.illinois.gov
EmailI let Diana know that in the event that the 6/30/22 audit of ROE 11 was a Single Audit I would process a contract amendment for the agreed upon hours and rate.
Katy MacDonna, Auditor II07/18/2022 02:48 PMDiana Smith, Partner, WestNoN/AOAG PortalN/AUploaded ROE #3, 11, & 24's contracts for Diana to sign and return.
Dennis Gibbons, Auditor IV07/18/2022 02:49 PMAmy Sherwood, Partner, Sikich LLPNoEmail and OAG Portal

amy.sherwood-at-sikich.com
dgibbons-at-auditor.illinois.gov
I shared with Amy over the OAG portal the FY22 SERS AT-C 205 contracts for her review and signature, and emailed her to notify her.
Dennis Gibbons, Auditor IV07/18/2022 03:05 PMBill Sarb, Partner, RSM US LLPNoEmail

bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov
I provided Bill the FY22 SERS contracts for review and signature.
Dennis Gibbons, Auditor IV07/18/2022 03:06 PMBill Sarb, Partner, RSM US LLPNoEmail

bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov
I provided Bill the FY22 JRS contracts for review and signature.
Dennis Gibbons, Auditor IV07/18/2022 03:06 PMBill Sarb, Partner, RSM US LLPNoEmail

bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov
I provided Bill the FY22 GARS contracts for review and signature.
Dennis Gibbons, Auditor IV07/18/2022 03:18 PMAmy Sherwood, Partner, Sikich LLPNoOAG portalAmy shared with me over the OAG portal the signed FY22 SERS AT-C 205 report contracts.
Jeanne Michaud, Auditor V07/19/2022 04:39 PMDiana Smith, Partner, West & Company, LLCNoN/AEmail: dsmith-at-westcpa.com
jmichaud-at-auditor.illinois.gov
EmailI uploaded the signed contract for the 6/30/22 audit of ROE 3 to the OAG RFP portal.
Jeanne Michaud, Auditor V07/19/2022 04:42 PMDiana Smith, Partner, West & Company, LLCNoN/AEmail: dsmith-at-westcpa.com
jmichaud-at-auditor.illinois.gov
EmailI uploaded the signed 6/30/22 contract for the audit of ROE 11 to the OAG RFP portal.
Jeanne Michaud, Auditor V07/19/2022 04:48 PMDiana Smith, Partner, West & Company, LLCNoN/AEmail: dsmith-at-westcpa.com
jmichaud-at-auditor.illinois.gov
EmailI uploaded the 6/30/22 contract for the audit of ROE 24 to the OAG RFP portal.
Logan Jones, Information Services Specialist IV07/20/2022 04:48 AMShane Patacairk, Senior Partner Success Manager, N-AbleNoDonna Humphries, Gordon Frenchemail - shane.patacairk[at]n-able.comShane asked for a signed copy of the quote. I forwarded the communication to Donna and Gordon.
Dennis Gibbons, Auditor IV07/20/2022 11:38 AMAmy Sherwood, Partner, Sikich LLPNoSara Metzger, Assistant Director of Financial/Compliance Division

Megan Green, Senior Audit Manager
Email

amy.sherwood-at-sikich.com
dgibbons-at-auditor.illinois.gov
smetzger-at-auditor.illinois.gov
mgreen-at-auditor.illinois.gov
I emailed Amy to inform her that the OAG was contemplating a contract amendment for the FY21 and FY22 AT-C 205 SERS census work to include testing of DoIT, and asked for availability to discuss on a Zoom call.
Logan Jones, Information Services Specialist IV07/20/2022 03:57 PMShane Patacairk, Senior Partner Success Manager, N-AbleNoemail - shane.patacairk[at]n-able.comRequested contract and invoice for HDM
Dennis Gibbons, Auditor IV07/20/2022 04:19 PMBill Sarb, Partner, RSM US LLPNoEmail

bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov
Bill shared with me the signed FY22 SERS contracts.
Dennis Gibbons, Auditor IV07/20/2022 04:39 PMBill Sarb, Partner, RSM US LLPNoEmail

bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov
Bill shared with me the signed FY22 JRS contracts.
Dennis Gibbons, Auditor IV07/20/2022 04:50 PMBill Sarb, Partner, RSM US LLPNoEmail

bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov
Bill shared with me the signed FY22 GARS contracts.
Logan Jones, Information Services Specialist IV07/21/2022 09:41 AMShane Patacairk, Senior Partner Success Manager, N-AbleNoGordon French, Donna Humphriesemail - shane.patacairk[at]n-able.comGordon provided Shane with a purchase order
Dennis Gibbons, Auditor IV07/21/2022 10:30 AMAmy Sherwood, Partner, Sikich LLPNoRyan Randolph, Senior Manager, Sikich LLP

Sara Metzger, Assistant Director of Financial/Compliance Division
Zoom call20 minutesWe discussed the newly-identified requirement to conduct work and have AT-C 205 compliance reports over census data for DoIT, and asked the firm if they could provide an estimate of hours needed for contract amendment.
Jim Dahlquist, Senior Administrative Manager07/21/2022 10:34 AMChristina Jones, Government Sales Manager, Becker Professional EducationNoJohn Gioeli, Director, Government Programs, Becker Professional EducationEmail: jdahlquist-at-auditor.illinois.gov
Cjones-Heiden-at-becker.com jgioeli-at-becker.com
jgioeli-at-becker.com
EmailProvided a change to the enrollment form names that will not change the contract amount.
Miranda Karger, Information Specialist IV07/21/2022 12:01 PMAmy Sherwood, Partner, Sikich LLPNoOAG Portal and Email Amy.Sherwood-at-sikich.comI uploaded the FY22 DFPR Amendment to the OAG Portal for Amy's signature. I also followed up with an email to Amy telling her I uploaded the amended contract.
Jeanne Michaud, Auditor V07/21/2022 01:03 PMLeilani Rodrigo, Partner, Roth & Co., LLPNoN/AEmail: lrodrigo-at-rothcocpa.com
jmichaud-at-auditor.illinois.gov
EmailI uploaded the signed FY20 contract for ROE #13 to the OAG RFP portal.
Jeanne Michaud, Auditor V07/21/2022 01:07 PMLeilani Rodrigo, Partner, Roth & Co., LLPNoN/AEmail: lrodrigo-at-rothcocpa.com
jmichaud-at-auditor.illinois.gov
EmailI uploaded the signed FY22 ISC 4 contract to the OAG RFP portal.
Dennis Gibbons, Auditor IV07/21/2022 01:54 PMAmy Sherwood, Partner, Sikich LLPNoOAG portalI shared with Amy the FY22 SERS AT-C 205 contracts, signed by all parties, over the OAG portal.
Dennis Gibbons, Auditor IV07/21/2022 02:02 PMBill Sarb, Partner, RSM US LLPNoEmail

bill.sarb-at-rsmus.com
dgibbons-at-auditor.illinois.gov
I shared with Bill the FY22 SERS, JRS, and GARS contracts, signed by all parties.
Logan Jones, Information Services Specialist IV07/21/2022 03:29 PMShane Patacairk, Senior Partner Success Manager, N-AbleNoDonna Humphries, Gordon Frenchemail - shane.patacairk[at]n-able.comShane reiterated that he needed a signed copy of the quote.
Miranda Karger, Information Specialist IV07/22/2022 09:27 AMAmy Sherwood, Partner, Sikich LLPNoOAG PortalI uploaded the signed Amendment for DFPR to the portal.
Logan Jones, Information Services Specialist IV07/22/2022 09:49 AMShane Patacairk, Senior Partner Success Manager, N-AbleNoemail - shane.patacairk[at]n-able.comFollowing discussion with Donna regarding the OAG procurement process, I signed the quote and provided it to Shane.
Dennis Gibbons, Auditor IV07/22/2022 12:08 PMAmy Sherwood, Partner, Sikich LLPNoRyan Randolph, Senior Manager, Sikich LLPEmail

Amy.sherwood-at-sikich.com
Ryan.randolph-at-sikich.com
Dgibbons-at-auditor.illinois.gov
Amy informed me that she estimated the addition of DoIT into the AT-C 205 reports would require 125 hours for the FY21 work and 155 hours for the FY22 work.
Jeanne Michaud, Auditor V07/22/2022 12:51 PMJohn Wysocki, Partner, GW & Associates, PCNoDavid Jelonek, Partner, GW & Associates, PCEmail: john.wysocki-at-cpagwa.com
david.jelonek-at-cpagwa.com
jmichaud-at-auditor.illinois.gov
EmailJohn provided proposed hours and rates for the FY22 audits of ROE # 12, 48, 50, ISC #1 and the FY19 audit of ISC #2.
Jeanne Michaud, Auditor V07/25/2022 03:18 AMJennifer Roan, Partner, AdelfiaNoN/AEmail: jsroan-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov
EmailJennifer uploaded contracting documents for the FY22 audit of ROE 53 to the OAG RFP portal.
Jeanne Michaud, Auditor V07/25/2022 04:49 AMJennifer Roan, Partner, AdelfiaNoN/AEmail: jsroan-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov
EmailJennifer uploaded revised schedule 2 for the FY22 audit of ROE 16 to the OAG RFP portal.
Jeanne Michaud, Auditor V07/25/2022 03:07 PMJennifer Roan, Partner, AdelfiaNoN/AEmail: jsroan-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov
EmailJennifer uploaded contracting documents for FY22 audits of ROE #1, 9, 16, 17, 21, 26, 28, 33, 53 and 54 to the OAG RFP portal.
Jeanne Michaud, Auditor V07/25/2022 03:08 PMJennifer Roan, Partner, AdelfiaNoN/AEmail: jsroan-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov
EmailJennifer uploaded additional contracting documents for the FY22 audit of ROE 1 to the OAG RFP portal.
Jeanne Michaud, Auditor V07/25/2022 03:14 PMJennifer Roan, Partner, AdelfiaNoN/AEmail: jsroan-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov
EmailJennifer uploaded contracting documents for the FY22 audit of ROE 16 to the OAG RFP portal.
Jeanne Michaud, Auditor V07/25/2022 03:28 PMJennifer Roan, Partner, AdelfiaNoN/AEmail: jsroan-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov
EmailJennifer uploaded the contracting documents for the FY22 audit of ROE 54 to the OAG RFP portal.
Jeanne Michaud, Auditor V07/25/2022 04:37 PMJennifer Roan, Partner, AdelfiaNoN/AEmail: jsroan-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov
EmailJennifer uploaded the contracting documents for FY22 audit or ROE 9 to the OAG RFP portal.
Jeanne Michaud, Auditor V07/25/2022 04:44 PMJennifer Roan, Partner, AdelfiaNoN/AEmail: jsroan-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov
EmailJennifer uploaded revised Schedule 2 for the FY22 audit of ROE 9 to the OAG RFP portal.
Jeanne Michaud, Auditor V07/25/2022 04:45 PMJennifer Roan, Partner, AdelfiaNoN/AEmail: jsroan-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov
EmailJennifer uploaded revised schedule 2 contracting form for the FY 22 audit of ROE 1 to the OAG RFP portal.
Jeanne Michaud, Auditor V07/25/2022 04:50 PMJennifer Roan, Partner, AdelfiaNoN/AEmail: jsroan-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov
EmailJennifer uploaded revised schedule 2 for the FY22 audit of ROE 53 to the OAG RFP portal.
Jeanne Michaud, Auditor V07/25/2022 04:52 PMJennifer Roan, Partner, AdelfiaNoN/AEmail: jsroan-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov
EmailJennifer uploaded revised schedule 2 for the FY22 audit of ROE 54 to the OAG RFP portal.
Jeanne Michaud, Auditor V07/25/2022 04:53 PMJennifer Roan, Partner, AdelfiaNoN/AEmail: jsroan-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov
EmailJennifer uploaded contracting documents for the FY22 audit of ROE 17 to the OAG RFP portal.
Jeanne Michaud, Auditor V07/25/2022 04:57 PMJennifer Roan, Partner, AdelfiaNoN/AEmail: jsroan-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov
EmailJennifer uploaded contracting documents for the FY22 audit of ROE 21 to the OAG RFP portal.
Jeanne Michaud, Auditor V07/25/2022 05:02 PMJennifer Roan, Partner, AdelfiaNoN/AEmail: jsroan-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov
EmailJennifer uploaded contracting documents for the FY22 audit of ROE 28 to the OAG RFP portal.
Jeanne Michaud, Auditor V07/25/2022 05:17 PMJennifer Roan, Partner, AdelfiaNoN/AEmail: jsroan-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov
EmailJennifer uploaded contracting documents for the FY22 audit of ROE 33 to the OAG RFP portal.
Jeanne Michaud, Auditor V07/25/2022 05:24 PMJennifer Roan, Partner, AdelfiaNoN/AEmail: jsroan-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov
EmailJennifer uploaded the contracting documents for the FY22 audits of ROE 26 to the OAG RFP portal.
Jeanne Michaud, Auditor V07/26/2022 07:32 AMJohn Wysocki, Partner, GW & Associates, PCNoDavid Jelonek, Partner, GW & Associates PCEmail: john.wysocki-at-cpagwa.com
david.jelonek-at-cpagwa.com
jmichaud-at-auditor.illinois.gov
EmailI let John know the hours and rates proposed by the firm for the FY22 audits of ROE 12, 48, 50, ISC 1 and FY19 audit of ISC 2 were accepted.
Megan Green, Auditor V07/26/2022 10:27 AMAmy Sherwood, Partner, Sikich LLPNoN/AEmailN/AI provided a draft amended timetable for the SERS Census Testing engagements and asked for feedback from Amy.
Megan Green, Auditor V07/26/2022 03:02 PMAmy Sherwood, Partner, Sikich LLPNoN/AEmailN/AAmy stated the timetable I drafted for the SERS compliance examination of census data engagement seemed a bit aggressive and suggested revised dates.
Jeanne Michaud, Auditor V07/27/2022 01:52 PMRobert Arnholt, Partner, Doehring, Winders & Co., LLPNoN/AEmail: rarnholt-at-dwcocpa.com
jmichaud-at-auditor.illinois.gov
EmailRobert uploaded the contracting documents for the FY22 audits of ROE 20 and 51 to the OAG RFP portal.
Gordon French, Information Specialist V07/28/2022 08:15 AMCDS, CDW-G & Insight OnlineNoN/AOnline webpageOnlineViewed webpages to get quote for Print Head for Printer & WebCard for UPS.
Megan Green, Auditor V07/28/2022 01:00 PMAmy Sherwood, Partner, Sikich LLPNoN/AEmailN/AAmy and I agreed on a timetable for the amendment to the SERS compliance examination of census data contract. I told her I would process the amendment when she comes back from vacation on August 8th.