May 2018

PROCUREMENT COMMUNICATIONS REPORT

 

OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project.  This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.

 

 

Name and

Title OAG

Employee

Date/time of contact

Name and title of

 person making

 contact and name of company they

 represent

Registered

Lobbyist?

Name and title

of each

additional

participant to

the

communication

Method of contact (oral by phone, oral in person, or in writing).  If by phone, list each person's phone number.  If in person, list location of meeting. 

Approximate

duration of communication.

Provide a detailed summary of the points made by each person involved in the communication, including any action requested or recommendation made, and the substance of your response.

 

Dennis Gibbons, Audit Manager

5/1/18

8:17 a.m.

Angela Allen, Partner

Washington, Pittman, & McKeever LLC 

 No

 N/A

E-mail:

Angela Allen: aallen-at-wpmck.com

Dennis Gibbons: dgibbons-at-auditor.illinois.gov

 E-mail 

Angela replied to my e-mail.  She agreed with the minor modifications that I suggested for the informal proposal documents and provided me with the requested Schedule 1 Engagement Timetable for IMSA Phase II (compliance examination).  She asked if I would like her to send me clean pages of the informal proposal documents where changes were made. 

 

Dennis Gibbons, Audit Manager

5/1/18

10:22 a.m.

Angela Allen, Partner

Washington, Pittman, & McKeever LLC 

 No

 N/A

E-mail:

Angela Allen: aallen-at-wpmck.com

Dennis Gibbons: dgibbons-at-auditor.illinois.gov

 E-mail 

I thanked Angela for providing the Schedule 1 Engagement Timetable for IMSA Phase II (compliance examination).  I told her that she didn’t need to send me clean pages of the informal proposal documents where changes were made, and that I would make the approved changes when I completed the contract packet.

 

Gordon French,

IS IV

5/3/18

8:00 a.m.

Jason Contreras, Acct sales, Insight

Gus Monson, Acct sales, CDWG

Ron Clark, Acct sales, CDS

 No

 N/A

Jason.ContrerasATinsight.com

 

gusmATcdw.com

 

http://www.cdsot.com/

Email

 

Email

 

Online

Requested quote on cartridges, labels & CD’s/DVD’s

 

Jeanne Michaud, Audit Manager

5/3/18

2:20 p.m.

Tami Knight, Partner, Kemper CPA Group, LLP

No

Kelly Mittelstaedt, Audit Manager, OAG

Kimberly Walker, Partner, Kemper CPA Group, LLP

E-mail:

Jeanne Michaud:  jmichaud- at-auditor.illinois.gov

Tami Knight: tknight-at-kcpag.com

Kelly Mittelstaedt:  kmittelstaedt-at-auditor.illinois.gov

Kimberly Walker:  kwalker-at-kcpag.com

E-mail

Received e-mail from Tami Knight with the proposed hours and rates for the FY18 Regional Office of Education audits and Intermediate Service Center Audits.

 

Christian Cortes, Audit Manager

5/3/18

9:52 a.m.

Paul Pelletier, Partner,

Borschnack, Pelletier & Co.

No

N/A

E-mail:

Paul Pelletier: ppelletier-at-bpc-cpa.com

Christian Cortes: ccortes-at-auditor.illinois.gov

E-mail

Mr. Pelletier provided me with the informal proposal documents for the Department on Aging engagement.

 

Lisa Warden, Audit Manager

5/3/18

6:26pm

Kate Ward, Partner

Kerber, Eck & Braeckel LLP

No

From Kerber, Eck & Braeckel LLP:

Amanda Wells, Manager

Marci Petropoulos, Manager

E-mail:

Lisa Warden  lwarden – at – auditor.illinois.gov

Kate Ward  katew – at - kebcpa.com

Amanda Wells  amandaw – at - kebcpa.com

Marci Petropoulos  marcip – at – kebcpa.com

E-mail

OAG manager requested revised informal proposal documents for the audit of Illinois State Board of Education for the period ending June 30, 2018.

 

Lisa Warden, Audit Manager

5/3/18

10:06pm

Kate Ward, Partner

Kerber, Eck & Braeckel LLP

No

From Kerber, Eck & Braeckel LLP:

Amanda Wells, Manager

Elana Fiscus, Supervisor

Marci Petropoulos, Manager

E-mail:

Lisa Warden  lwarden – at – auditor.illinois.gov

Kate Ward  katew – at - kebcpa.com

Amanda Wells  amandaw – at - kebcpa.com

Elana Fiscus   elanaf – at –kebcpa.com

Marci Petropoulos  marcip – at – kebcpa.com

E-mail

Firm submitted revised informal proposal documents for the audit of Illinois State Board of Education for the period ending June 30, 2018.

 

Lisa Warden, Audit Manager

5/4/18

10:40am

Kate Ward, Partner

Kerber, Eck & Braeckel LLP

No

From Kerber, Eck & Braeckel LLP:

Amanda Wells, Manager

Elana Fiscus, Supervisor

Marci Petropoulos, Manager

E-mail:

Lisa Warden  lwarden – at – auditor.illinois.gov

Kate Ward  katew – at - kebcpa.com

Amanda Wells  amandaw – at - kebcpa.com

Elana Fiscus   elanaf – at –kebcpa.com

Marci Petropoulos  marcip – at – kebcpa.com

E-mail

Requested additional information from firm for contract for the audit of Illinois State Board of Education for the period ending June 30, 2018.

 

Dennis Gibbons, Audit Manager

5/4/18

10:45 a.m.

Angela Allen, Partner

Washington, Pittman, & McKeever LLC 

 No

 N/A

E-mail:

Angela Allen: aallen-at-wpmck.com

Dennis Gibbons: dgibbons-at-auditor.illinois.gov

 E-mail 

I e-mailed Angela to inform her that her firm’s informal proposals for the FY18 IMSA and IMSA Fund engagements were accepted.  Contract will be sent overnight for signatures.

 

Lisa Warden, Audit Manager

 

5/4/18

10:48am

Kate Ward, Partner

Kerber, Eck & Braeckel LLP

No

From Kerber, Eck & Braeckel LLP:

Amanda Wells, Manager

Elana Fiscus, Supervisor

Marci Petropoulos, Manager

E-mail:

Lisa Warden  lwarden – at – auditor.illinois.gov

Kate Ward  katew – at - kebcpa.com

Amanda Wells  amandaw – at - kebcpa.com

Elana Fiscus   elanaf – at –kebcpa.com

Marci Petropoulos  marcip – at – kebcpa.com

E-mail

Received additional information from firm for contract for the audit of Illinois State Board of Education for the period ending June 30, 2018.

 

Lisa Warden, Audit Manager

 

5/4/18

3:22am

Kate Ward, Partner

Kerber, Eck & Braeckel LLP

No

From Kerber, Eck & Braeckel LLP:

Amanda Wells, Manager

Elana Fiscus, Supervisor

Marci Petropoulos, Manager

E-mail:

Lisa Warden  lwarden – at – auditor.illinois.gov

Kate Ward  katew – at - kebcpa.com

Amanda Wells  amandaw – at - kebcpa.com

Elana Fiscus   elanaf – at –kebcpa.com

Marci Petropoulos  marcip – at – kebcpa.com

E-mail

Provided additional information to firm for contract for the audit of Illinois State Board of Education for the period ending June 30, 2018.

 

Lisa Warden, Audit Manager

 

5/4/18

4:45pm

Janice Romack, Partner

West & Company

No

N/A

Phone:

Lisa Warden  217-782-9307

Janice Romack  618-664-4848

30 minutes

Requested revised informal proposal information for the contract to audit the Office of the Attorney General for FY17/18.

 

Lisa Warden, Audit Manager

 

5/7/18

10:56am

Janice Romack, Partner

West & Company

No

N/A

Email:

Janice Romack  jromack – at – westcpa.com

Lisa Warden  lwarden – at – auditor.illinois.gov

E-mail

Received revised informal proposal information for the contract to audit the Office of the Attorney General for FY17/18.

 

Lisa Warden, Audit Manager

 

5/7/18

2:00pm

Kate Ward, Partner

Kerber, Eck & Braeckel LLP

No

N/A

Phone:

Lisa Warden  217-782-9307

Kate Ward  217-782-0960

2 minutes

Discussed revision for FY17/18 audit of Illinois State Board of Education.

 

Lisa Warden, Audit Manager

 

5/7/18

2:25pm

Vicki VanDenBerg, Partner

Plante & Moran

No

N/A

Phone:

Vicki VanDenBerg  269-567-4618

Lisa Warden  217-782-9307

5 minutes

Requested additional information for the FY18 audit contract re: Southern Illinois University.

 

Lisa Warden, Audit Manager

 

5/7/18

2:40 pm

Vicki VanDenBerg, Partner

Plante & Moran

No

N/A

Email:

Vicki VanDenBerg  vicki.vandenberg–at – plantemoran.com

Lisa Warden  lwarden – at – auditor.illinois.gov

Email

Received additional information for the Phase II contract for the audit of Southern Illinois University.

 

Lisa Warden, Audit Manager

 

5/9/18

11:18am

Janice Romack, Partner

West & Company

No

N/A

Email:

Janice Romack  jromack – at – westcpa.com

Lisa Warden  lwarden – at – auditor.illinois.gov

E-mail

Requested revised informal proposal information for the contract to audit the Office of the Attorney General for FY17/18.

 

Lisa Warden, Audit Manager

 

5/9/18

3:28pm

Janice Romack, Partner

West & Company

No

N/A

Email:

Janice Romack  jromack – at – westcpa.com

Lisa Warden  lwarden – at – auditor.illinois.gov

E-mail

Sent revised timetables for the contract to audit the Office of the Attorney General for FY17/18.

 

 Teresa Davis

Fiscal Officer

5/10/18

9:10 am

Bret Hahn

Owner

Building Maintenance Services

No

N/A

Phone

Teresa Davis  (217) 782-9305

Bret Hahn (217) 522-6902

3 minutes

 Discussed that current contract for janitorial services was expiring June 30, 2018 and the Office would like to retain the services for FY19 (July 2018 through June 30, 2019).  Bret indicated that he would like to continue providing the services.  I asked Bret to provide the Office with a quote for FY19 the janitorial services.

 

 Teresa Davis

Fiscal Officer

5/10/18

10:04 am

Bret Hahn

Owner

Building Maintenance Services

No

N/A

 E-mail:

BMS: bms-at-springnet1.com

Teresa Davis: TLDavis-at-auditor.illinois.gov

 E-Mail

Received quote for FY19 Janitorial Services.

 

 Janis Van Durme, Audit Manager

5/7/18

11:12 am

 Jennifer Roan, Partner

Adelfia LLC

No

N/A

 E-mail:

Janis Van Durme: jvandurme-at-auditor.illinois.gov

Jennifer Roan: jsroan-at-adelfiacpas.com

 E-mail

 Adelfia requested 3rd amendment to ICJIA FY16/17 Compliance Examination contract Timetable.

 

Dennis Gibbons, Audit Manager

5/7/18

10:07 a.m.

Angela Allen, Partner

Washington, Pittman, & McKeever LLC 

 No

 N/A

E-mail:

Angela Allen: aallen-at-wpmck.com

Dennis Gibbons: dgibbons-at-auditor.illinois.gov

 E-mail 

Angela e-mailed me to say that she received the IMSA and IMSA Fund contracts that I sent via overnight UPS.  She said she would get them signed and sent back.

 

 Janis Van Durme, Audit Manager

5/7/18

11:32 am

 Jennifer Roan, Partner

Adelfia LLC

No

N/A

Janis Van Durme: jvandurme-at-auditor.illinois.gov

Jennifer Roan: jsroan-at-adelfiacpas.com

E-mail

 I asked Mrs. Roan to call me to discuss the reason for the 3rd amendment to ICJIA FY16/17 Compliance Examination contract Timetable.

 

 Janis Van Durme, Audit Manager

5/7/18

2:40 pm

 Jennifer Roan, Partner

Adelfia LLC

No

N/A

Janis Van Durme: 217-782-8393

Jennifer Roan: 312-240-95000

5 minutes

 3rd amendment to ICJIA FY16/17 Compliance Examination contract Timetable request reasoning was discussed and was granted.

 

 Janis Van Durme, Audit Manager

5/8/18

9:25 am – 9:51 am

 Jennifer Roan, Partner

Adelfia LLC

No

Stella Santos,

Contract Signing Partner Adelfia

Janis Van Durme: jvandurme-at-auditor.illinois.gov

Jennifer Roan: jsroan-at-adelfiacpas.com

Stella Santos: sbsantos-at-adelfiacpas.com

E-mails over the course of 30 minutes

 I emailed Mrs. Roan to notify her the contract amendment was ready for signature and plan arrangements to get it to her office so Ms. Santos could sign the 3rd amendment to ICJIA FY16/17 Compliance Examination contract Timetable.

 

Jeanne Michaud, Audit Manager

5/14/18

8:43am

Diana Smith, Partner

West and Company, LLC

No

Kelly Mittelstaedt, Audit Manager, OAG

 E-mail:

Jeanne Michaud:  jmichaud-at-auditor.illinois.gov

Diana Smith:  dsmith-at-westcpa.com

Kelly Mittelstaedt:  kmittelstaedt-at-auditor.illinois.gov

 E-mail

 Received e-mail from Diana Smith, Partner West & Company, LLC with the proposed hours and rates for the FY18 Regional Office of Education audits.

 

Teresa Davis

Fiscal Officer

5/14/18

2:19 pm

Brooke Eastburn, Sales Rep

Xerox Corporation

No

N/A

E-Mail

Brooke.eastburn-at-xerox.com

Teresa Davis: TLDavis-at-auditor.illinois.gov

E-mail

Requested price quote for Xerox Copier – W5645TC (located in Springfield Library).

 

 Teresa Davis

Fiscal Officer

5/14/18

2:25 pm

Melinda Crumly

Sentinal Pest Control Lab Inc.

Office Manager

No

N/A

Phone:

Teresa Davis:  217-782-9305

Melinda Crumly:  217-523-6312

2 minutes

Phoned to request FY19 renewal pricing for pest control services.

 

 

 Teresa Davis

Fiscal Officer

5/14/18

2:43 pm

 Melinda Crumly

Sentinal Pest Control Lab Inc.

Office Manager

 No

N/A

E-mail

Teresa Davis: TLDavis-at-auditor.illinois.gov

Melinda Crumly:  sentinelpestcontrol-at-gmail.com

E-mail

Received FY19 price quote for pest control services.

 

 Teresa Davis

Fiscal Officer

5/14/18

3:02 pm

 Brooke Eastburn, Sales Rep

Xerox Corporation

 No

N/A

 E-Mail

Teresa Davis: TLDavis-at-auditor.illinois.gov

Brooke.eastburn-at-xerox.com

 E-mail

 Received FY19 price quote for Xerox Copier – W5645TC (located in Springfield Library).

 

 Kelly Mittelstaedt

Audit Manager

5/15/18

11:30 am

 Chad Lucas, Partner

Sikich

 No

 N/A

 Phone:

Chad Lucas – 217-793-3363

Kelly Mittelstaedt – 217-785-1233

 3 minutes

 We discussed Sikich conducting the FY18 financial audit of ROE #21.

 

 Jeanne Michaud, Audit Manager

5/15/18

1:49pm

Tami Knight, Partner

Kemper CPA Group

No

Kelly Mittelstaedt, Audit Manager, OAG

E-mail:  Jeanne Michaud:  jmichaud-at-auditor.illinois.gov

Tami Knight:  tknight-at-kcpag.com

Kelly Mittelstaedt:  kmittelstaedt-at-auditor.illinois.gov

 E-mail

 E-mailed Tami Knight, Partner Kemper CPA Group to let her know we approved the hours and rates proposed by Kemper CPA Group for the FY18 ROE and ISC audits.

 

 Jeanne Michaud, Audit Manager

5/15/18

8:37am

Kristyl McDaniel, Manager

Winkel, Parker and Foster

No

Kelly Mittelstaedt, Audit Manager, OAG

E-mail:  Jeanne Michaud: jmichaud-at-auditor.illinois.gov

Kristyl McDaniel:  kmcdaniel-at-wpf-cpa.com

Kelly Mittelstaedt:  kmittelstaedt-at-wpf-cpa.com

E-mail

Received e-mail from Kristyl McDaniel, Manager at Winkel Parker & Foster with the proposed hours and rates for the FY18 Regional Office of Education Audits.

 

Dennis Gibbons, Audit Manager

5/16/18

9:22 a.m.

Angela Allen, Partner

Washington, Pittman, & McKeever LLC 

 No

 N/A

E-mail:

Angela Allen: aallen-at-wpmck.com

Dennis Gibbons: dgibbons-at-auditor.illinois.gov

 E-mail 

I notified Angela that the Phase I contracts for the FY18 IMSA and IMSA Fund engagements have been signed by the Auditor General, with copies being sent to the firm in the mail.  I said that the firm may schedule the entrance conference and reminded her not to begin Phase I work until the start date of the contract, and also that Phase II is subject to appropriation and not to begin work until receiving notification from OAG.

 

Christian Cortes, Audit Manager

5/15/18

3:58 p.m.

Paul Pelletier, Partner,

Borschnack, Pelletier & Co.

No

N/A

E-mail:

Paul Pelletier: ppelletier-at-bpc-cpa.com

Christian Cortes: ccortes-at-auditor.illinois.gov

E-mail

I e-mailed Mr. Pelletier a Firm Business Associate Agreement that needed to be completed and attached to the Department on Aging contract.

 

 Jeanne Michaud,

Audit Manager

5/16/18

10:47am

Kristyl McDaniel, Manager

Winkel, Parker and Foster

 No

Richard Winkel, Principal,

Winkel, Parker & Fosters

Kelly Mittelstaedt, Audit Manager, OAG

E-mail:

Jeanne Michaud: jmichaud-at-auditor.illinois.gov

Kristyl McDaniel:  kmcdaniel-at-wpf-cpa.com

Richard Winkel:  rwinkel-at-wpf-cpa.com

Kelly Mittelstaedt:  kmittelstaedt-at-auditor.illinois.gov

 E-mail

 E-mailed Kristyl McDaniel, Manager at Winkel, Parker & Foster to let her know we approved the hours and rates proposed by Winkel, Parker & Foster for the FY18 ROE audits.

 

Christian Cortes, Audit Manager

5/16/18

12:22 p.m.

Paul Pelletier, Partner,

Borschnack, Pelletier & Co.

No

N/A

E-mail:

Paul Pelletier: ppelletier-at-bpc-cpa.com

Christian Cortes: ccortes-at-auditor.illinois.gov

E-mail

Mr. Pelletier provided me the signed Firm Business Agreement.

 

Daniel J. Nugent, Senior Audit Manager

05/15/2018

11:00 a.m.

Marites U. Sy, Partner

E. C. Ortiz & Co., LLP

 

Epifanio Sadural, Partner

E. C. Ortiz & Co., LLP

 No

N/A

In-Person

 

Michael A. Bilandic Building in Chicago, Illinois

Conference Room 913

 30 Minutes

We discussed the status and timing of the Fiscal Year 2017 Illinois Workers’ Compensation Commission engagement.  We worked out a revised timeline for the financial audit to reflect delays in obtaining actuarial reports and the financial statements from the Commission.  I noted I would send proposed contract amendments out by the beginning of next week.

 

Lisa Kaigh, Contract Manager

05/18/18

9:40 a.m.

Stella Santos, Partner

Adelfia LLC

No

N/A

Phone:

Lisa Kaigh: 217-558-4224

Stella Santos: 708-369-6401

3 Minutes

Called Stella to discuss Adelfia being awarded the FY18 Department of Insurance engagement and to let her know the Welcome letter would be sent this morning.

 

 Lisa Kaigh, Contract Manager

05/18/18

9:45 a.m.

Stella Santos, Partner

Adelfia LLC

No

 N/A

 Lisa Kaigh: lkaigh-at-auditor.illinois.gov

Stella Santos: sbsantos-at-adelfiacpas.com

 E-mail

 E-mailed Stella Santos the Welcome Letter for the FY18 Department of Insurance engagement

 

 Kelly Mittelstaedt

Audit Manager

5/21/18

1:00pm

 Chad Lucas, Partner

Sikich

 No

 Kelly Mittelstaedt, Audit Manager, OAG

Chad Lucas Partner, Sikich

 Email kmittelstaedt-at-auditor.illinois.gov

Chad.lucas-at-sikich.com

 E-mail

Received proposed hours and rates for the FY18 audit of ROE #21.  Requested “best and final” offer from the firm. 

 

Gordon French,

IS IV

5/21/18

8:45 a.m.

Jason Contreras, Acct sales, Insight

Gus Monson, Acct sales, CDWG

JP Wilson, Acct sales, ASI

Cathy Crick, Acct sales, CMA

Ron Clark, Acct sales, CDS

 No

 N/A

Jason.ContrerasATinsight.com

 

gusmATcdw.com & philstaATcdwg.com

 

JPWilsonATasisystem.com

ccrickATcmai.com

http://www.cdsot.com & rclarkATcdsot.com

Email

 

Email

 

Email

Email

Online/email

Requested quote on FoxiT

 

Requested quote on FoxiT

 

Requested quote on FoxiT

Requested quote on FoxiT

Requested quote on FoxiT & Desktops/Laptops

 

 Peggy Hartson, Audit Manager

5/21/18

7:53am

Ed Ortiz, Partner

EC Ortiz & Co., LLP

No

N/A

Email:

Peggy Hartson: pahartson-at-auditor.illinois.gov

Ed Ortiz: ecortiz-at-ecortiz.com

Email

Emailed Ed the welcome letter for the EPA, EPA Trust Fund, and Pollution Control upcoming engagement.

 

Jennifer Rankin, Audit Manager

5/21/18

8:17 a.m.

Ed Ortiz, Partner

EC Ortiz & Co., LLP

No

Tes Sy, Partner

Email:

Jennifer Rankin: jrankin-at-auditor.illinois.gov

Ed Ortiz: ecortiz-at-ecortiz.com

Tes Sy: MUSy-at-ecortiz.com

Email

Emailed Ed the Welcome Letter for the Illinois Conservation Foundation upcoming engagement.

 

 Peggy Hartson, Audit Manager

5/21/18

1:18pm

Ed Ortiz, Partner

EC Ortiz & Co., LLP

No

N/A

Phone:

Peggy Hartson 217-524-8748

Ed Ortiz  312-203-5776

2 minutes

Called Ed to discuss the need to receive his firm’s informal proposal for the upcoming EPA engagement so I could process contract documents and we also discussed the early work budgeted amount.

 

Gordon French,

IS IV

5/22/2018

11:40 AM

Stephen Bone, Acct sales, Dell

 No

 N/A

Stephen.BonATdell.com

Email

Requested quote on current Latitude laptops & desktops

 

 Lisa Kaigh, Contract Manager

05/22/18

5:37 PM

Gilda Priebe, Partner

Adelfia LLC

 No

  Stella Santos, Partner

Adelfia LLC

 Lisa Kaigh: lkaigh-at-auditor.illinois.gov

Gilda Priebe: gbpriebe-at-adefliacpas.com

Stella Santos: sbsantos-at-adelfiacpas.com

Email

Received Informal Proposal for Department of Insurance engagement.

 

  Lisa Kaigh, Contract Manager

05/23/18

10:51 AM

 Gilda Priebe, Partner

Adelfia LLC

 No

N/A

 Phone:

Lisa Kaigh: 618-560-8977

Gilda Priebe: 312-240-9500

1 Minute

Gilda called to ensure I received the Informal Cost Proposal for the Department of Insurance engagement. I informed her I had, but was out of the office and planned to draft the contract when I returned to the office on 05/24/18.

 

 Lisa Kaigh, Contract Manager

05/24/18

9:03 AM

 Gilda Priebe, Partner

Adelfia LLC

 No

 Stella Santos, Partner

Adelfia LLC

 Lisa Kaigh: lkaigh-at-auditor.illinois.gov

Gilda Priebe: gbpriebe-at-adefliacpas.com

Stella Santos: sbsantos-at-adelfiacpas.com

 Email

Emailed Gilda to inform her I reviewed the Informal Proposal and did not note any issues and the contract had been drafted and was being reviewed by the office.

 

 Peggy Hartson, Audit Manager

5/24/18

8:34am

Martes Sy, Partner

E.C. Ortiz & Co., LLP

No

Ed Ortiz, Partner

Elda Arriola, Partner

Peggy Hartson: pahartson-at-auditor.illinois.gov

Marites Sy: MUS-at-ecortiz.com

Elda Arriola: ebarriola-at- ecortiz.com

Ed Ortiz: ecortiz-at-ecortiz.com

Email

Ms. Sy emailed me the informal proposal documents for the upcoming EPA engagement.

 

 Peggy Hartson, Audit Manager

5/24/18

11:24am

 Martes Sy, Partner

E.C. Ortiz & Co., LLP

 No

 Ed Ortiz, Partner

Elda Arriola, Partner

Peggy Hartson: pahartson-at-auditor.illinois.gov

Marites Sy: MUS-at-ecortiz.com

Elda Arriola: ebarriola-at- ecortiz.com

Ed Ortiz: ecortiz-at-ecortiz.com 

 Email

I emailed the contract documents for the upcoming EPA engagement.

 

 Kathy Lovejoy,

Audit Manager

5/14/18 10:00 am

Josh Ayers, Partner

BDO USA, LLP

No

N/A

Kathy Lovejoy-klovejoy-at-auditor.illinois.gov

Josh Ayers-jayers-at-bdo.com

Email

I emailed Josh regarding staffing and rate regarding the DoIT SOC engagement.

 

Kathy Lovejoy, Audit Manger

5/24/18 1:20 pm

Josh Ayers, Partner

BDO USA, LLP

No

NA

 Kathy Lovejoy-klovejoy-at-auditor.illinois.gov

Josh Ayers-jayers-at-bdo.com

 Email

Followup email regarding the staffing for the DoIT SOC engagement.

 

Kathy Lovejoy, Audit Manager

5/24/18 4:05 pm

 Josh Ayers, Partner

BDO USA, LLP

 No

NA

 Kathy Lovejoy-klovejoy-at-auditor.illinois.gov

Josh Ayers-jayers-at-bdo.com

 Email

Email received regarding final staffing on  DoIT SOC engagement.

 

 José G. Roa,

Audit Manager

5/2/18 11:45 am

 

5/2/18 3:30pm

Joseph Evans, Partner

RSM US LLP

No

N/A

Roa: jroa-at-auditor.illinois.gov

Evans:  Joseph.Evans-at-rsmus.com

 Email

 Received from the Firm the informal proposal for the FY18 Department of Employment Security engagement.

OAG Manager gave review comments on the informal proposal

 

 José G. Roa,

Audit Manager

5/3/18 3:57pm

 

Joseph Evans, Partner

RSM US LLP

No

N/A

Roa: jroa-at-auditor.illinois.gov

Evans:  Joseph.Evans-at-rsmus.com

 Email

 Firm provided updated informal proposal for the FY18 Department of Employment Security.

 

 José G. Roa,

Audit Manager

5/4/18 4:09pm

 

Joseph Evans, Partner

RSM US LLP

No

N/A

Roa: jroa-at-auditor.illinois.gov

Evans:  Joseph.Evans-at-rsmus.com

 Email

Informed the Firm the informal proposal for the FY18 Department of Employment Security was accepted and set up contracts to be signed..

 

 Lisa Kaigh, Contract Manager

05/24/18

12:00 pm

Joseph Tan, Auditor

Adelfia LLC

No

N/A

In Person, OAG Office – Springfield

2 Minutes

Tan picked up the contracts for the FY17/18 Department of Insurance engagement for Adelfia’s review

 

  Lisa Kaigh, Contract Manager

05/25/18

 Stella Santos, Partner

Adelfia LLC

 No

N/A

 Phone:

Lisa Kaigh: 217-558-4224

Stella Santos: 708-369-6401

 2 Minutes

Called to confirm Adelfia received the contracts. Stella informed me that the contracts were received, signed, and sent back to the OAG.

 

 Lisa Kaigh, Contract Manager

05/29/18

 Stella Santos, Partner

Adelfia LLC

 No

N/A

Mail

Mail

Received signed FY17/18 Department of Insurance contracts.

 

 Lisa Kaigh, Contract Manager

05/29/18

 Gilda Priebe, Partner

Adelfia LLC

 No

 Stella Santos, Partner

Adelfia LLC

 Lisa Kaigh: lkaigh-at-auditor.illinois.gov

Gilda Priebe: gbpriebe-at-adefliacpas.com

Stella Santos: sbsantos-at-adelfiacpas.com

 Email

Sent e-mail confirming we received the FY17/18 Department of Insurance contracts.

 

 Sara Metzger,

Contract Manager

5/1/18

2:39pm

 Jennifer Roan, Partner

Adelfia LLC

 No

 N/A

 Sara Metzger: smetzger-at-auditor.illinois.gov

Jennifer Roan: jsroan-at-adelfiacpas.com

 Email

Sent Ms. Roan an email regarding Adelfia’s interest and independence for performing the 2018 Illinois State Fair and DuQuoin State Fair Agreed Upon Procedures Engagements.

 

 Sara Metzger,

Contract Manager

5/1/18

2:43pm

 Jennifer Roan, Partner

Adelfia LLC

 No

 N/A

 Sara Metzger: smetzger-at-auditor.illinois.gov

Jennifer Roan: jsroan-at-adelfiacpas.com

 Email

Ms. Roan stated Adelfia is interested and independent for performing the 2018 Illinois State Fair and DuQuoin State Fair Agreed Upon Procedures Engagements.

 

 Sara Metzger,

Contract Manager

5/9/18

8:23am

 Jennifer Roan, Partner

Adelfia LLC

 No

 Stella Santos, Partner

Adelfia LLC

 Sara Metzger: smetzger-at-auditor.illinois.gov

Jennifer Roan: jsroan-at-adelfiacpas.com

Stella Santos: sbsantos-at-adelfiacpas.com

 Email

Sent Welcome Letter requesting a proposal for Illinois State Fair and DuQuoin State Fair 2018 Agreed Upon Procedures engagements to Adelfia.

 

 Sara Metzger, Contract Manager

5/24/18

10:43am

  Jennifer Roan, Partner

Adelfia LLC

 

  Stella Santos, Partner

Mavie Valera, Manager

Adelfia LLC

 Sara Metzger: smetzger-at-auditor.illinois.gov

Jennifer Roan: jsroan-at-adelfiacpas.com

Stella Santos: sbsantos-at-adelfiacpas.com

Mavie Valera: mbvalera-at-adelfiacpas.com

 Email

Received informal proposals for Illinois State Fair & DuQuoin State Fair 2018 Agreed Upon Procedures from Adelfia.

 

Gordon French,

IS IV

5/30/2018

11:40 AM

Kamela Mellen, Acct sales, ePlus Technology, inc

 No

 N/A

kmellenATeplus.com

Email

Requested quote for annual CheckPoint Encryption Support

 

Jennifer Rankin, Audit Manager

5/30/18

3:16 p.m.

Ed Ortiz, Partner

EC Ortiz & Co., LLP

 No

 Tes Sy, Partner

Email:

Jennifer Rankin: jrankin-at-auditor.illinois.gov

Ed Ortiz: ecortiz-at-ecortiz.com

Tes Sy: MUSy-at-ecortiz.com

Email

Sent an email asking when the OAG should expect to receive the informal proposal for the Illinois Conservation Foundation.

 

Jennifer Rankin, Audit Manager

5/30/18

3:18 p.m.

Tes Sy, Partner

EC Ortiz & Co., LLP

 No

 Ed Ortiz, Partner

Email:

Jennifer Rankin: jrankin-at-auditor.illinois.gov

Ed Ortiz: ecortiz-at-ecortiz.com

Tes Sy: MUSy-at-ecortiz.com

 Email

 Sy sent back an email stating I should expect to receive the informal proposal this week for the Illinois Conservation Foundation.

 

Jennifer Rankin, Audit Manager

5/31/18

3:18 p.m.

Tes Sy, Partner

EC Ortiz & Co., LLP

No

 Ed Ortiz, Partner

Email:

Jennifer Rankin: jrankin-at-auditor.illinois.gov

Ed Ortiz: ecortiz-at-ecortiz.com

Tes Sy: MUSy-at-ecortiz.com

 Email

Sy sent the firm’s informal proposal documents for the Illinois Conservation Foundation to the OAG Audit Manager.

 

 Kelly Mittelstaedt,

Audit Manager

5/31/18

2:06 p.m.

 Diana Smith, Partner

West & Company, LLC

 No

 Jeanne Michaud, Audit Manager

 5/31/18

3:26 p.m. Diana Smith:  217-235-4747

Jeanne Michaud:  312-814-4097

 20 minutes

Negotiated hours and rates for the 6/30/18 Regional Office of Education Audits.

 

  Kelly Mittelstaedt,

Audit Manager

5/31/18

1:45 p.m.

 Diana Smith, Partner

West & Company, LLC

 No

 N/A

 Phone: Kelly Mittelstaedt: 217-785-1233

Diana Smith:  217-235-4747

 10 minutes

 Discussed procurement opportunity to do ROE #21 for the FY ended 6-30-18

 

 Kelly Mittelstaedt,

Audit Manager

5/31/18

3:26 p.m.

 Diana Smith, Partner

West & Company, LLC

 No

 N/A

 Email : Diana Smith dsmithatwestcpa.com

Kelly Mittelstaedt kmittelstaedt-at- auditor.illinois.gov

 Email

 Diana responded that they did not have capacity to do the FY18 audit of ROE #21.

 

 Kelly Mittelstaedt,

Audit Manager

5/31/18

3:45 p.m.

 Dawn Carlson, Partner

Sulaski and Webb CPAs

 No

 N/A

Phone: Kelly Mittelstaedt: 217-785-1233

Dawn Carlson 309-828-6071

 10 minutes

 I asked Dawn if they were interested in submitting a proposal to do the FY18 audit of ROE #21.  Dawn said they did not have the capacity to conduct the audit.

 

Daniel J. Nugent, Senior Audit Manager

05/22/2018

5:48 p.m.

Kurt A. Gabouer, Partner

KPMG, LLP

 

Jane Kim, Manager

KPMG, LLP

 No

N/A

E-Mail

 

dnugent-at-auditor.illinois.gov (for Dan Nugent)

kgabouer-at-kpmg.com (for Kurt Gabouer)

janekim-at-kpmg.com (for Jane Kim)

 E-Mail

I sent Mr. Gabouer and Ms. Kim the Welcome Letter for the Fiscal Year 2018 financial audit of the Department of the Lottery.

 

Daniel J. Nugent, Senior Audit Manager

05/30/2018

5:12 p.m.

Kurt A. Gabouer, Partner

KPMG, LLP

 

Jane Kim, Manager

KPMG, LLP

 No

N/A

E-Mail

 

dnugent-at-auditor.illinois.gov (for Dan Nugent)

kgabouer-at-kpmg.com (for Kurt Gabouer)

janekim-at-kpmg.com (for Jane Kim)

 E-Mail

Ms. Kim sent me KPMG’s informal proposal for performing the Fiscal Year 2018 financial audit of the Department of the Lottery.

 

Becky Patton, Legal Counsel

5/31/18 10:20 a.m.

Alan Ardnt, Trustee, Auditor 740 E Ash LLC

No

N/A

Aga-at-jlw.com

E-Mail

E-mailed Mr. Arndt asking him to call me to discuss our lease renewal option

 

Becky Patton, Legal Counsel

5/31/18 approx. 3:00 p.m.

Alan Ardnt, Trustee, Auditor 740 E Ash LLC

No

N/A

650-949-4790 (Arndt)

217-782-6698 (Patton)

Phone - 5 mins

Verbally informed Mr. Arndt that the OAG is exercising the lease renewal option in our current lease.  Told him we would be sending a packet of forms that must be completed and returned.

 

 Becky Patton, Legal Counsel

5/31/18 3:10 p.m.

Alan Ardnt, Trustee, Auditor 740 E Ash LLC

 No

 Andrew A. Lewis, Manager, Auditor 740 E Ash LLC

 Aga-at-jlw.com

 E-mail to Arndt; Certified Mail to Lewis

Sent formal notice of OAG intent to exercise its lease renewal option and sent packet of forms that must be completed and returned.