May 2018
PROCUREMENT COMMUNICATIONS REPORT
OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project. This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.
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Name and Title OAG Employee |
Date/time of contact |
Name and title of person making contact and name of company they represent |
Registered Lobbyist? |
Name and title of each additional participant to the communication |
Method of contact (oral by phone, oral in person, or in writing). If by phone, list each person's phone number. If in person, list location of meeting. |
Approximate duration of communication. |
Provide a detailed summary of the points made by each person involved in the communication, including any action requested or recommendation made, and the substance of your response. |
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Dennis Gibbons, Audit Manager |
5/1/18 8:17 a.m. |
Angela Allen, Partner Washington, Pittman, & McKeever LLC |
No |
N/A |
E-mail: Angela Allen: aallen-at-wpmck.com Dennis Gibbons: dgibbons-at-auditor.illinois.gov |
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Angela replied to my e-mail. She agreed with the minor modifications that I suggested for the informal proposal documents and provided me with the requested Schedule 1 Engagement Timetable for IMSA Phase II (compliance examination). She asked if I would like her to send me clean pages of the informal proposal documents where changes were made. |
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Dennis Gibbons, Audit Manager |
5/1/18 10:22 a.m. |
Angela Allen, Partner Washington, Pittman, & McKeever LLC |
No |
N/A |
E-mail: Angela Allen: aallen-at-wpmck.com Dennis Gibbons: dgibbons-at-auditor.illinois.gov |
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I thanked Angela for providing the Schedule 1 Engagement Timetable for IMSA Phase II (compliance examination). I told her that she didn’t need to send me clean pages of the informal proposal documents where changes were made, and that I would make the approved changes when I completed the contract packet. |
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Gordon French, IS IV |
5/3/18 8:00 a.m. |
Jason Contreras, Acct sales, Insight Gus Monson, Acct sales, CDWG Ron Clark, Acct sales, CDS |
No |
N/A |
Jason.ContrerasATinsight.com
gusmATcdw.com
http://www.cdsot.com/ |
Online |
Requested quote on cartridges, labels & CD’s/DVD’s |
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Jeanne Michaud, Audit Manager |
5/3/18 2:20 p.m. |
Tami Knight, Partner, Kemper CPA Group, LLP |
No |
Kelly Mittelstaedt, Audit Manager, OAG Kimberly Walker, Partner, Kemper CPA Group, LLP |
E-mail: Jeanne Michaud: jmichaud- at-auditor.illinois.gov Tami Knight: tknight-at-kcpag.com Kelly Mittelstaedt: kmittelstaedt-at-auditor.illinois.gov Kimberly Walker: kwalker-at-kcpag.com |
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Received e-mail from Tami Knight with the proposed hours and rates for the FY18 Regional Office of Education audits and Intermediate Service Center Audits. |
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Christian Cortes, Audit Manager |
5/3/18 9:52 a.m. |
Paul Pelletier, Partner, Borschnack, Pelletier & Co. |
No |
N/A |
E-mail: Paul Pelletier: ppelletier-at-bpc-cpa.com Christian Cortes: ccortes-at-auditor.illinois.gov |
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Mr. Pelletier provided me with the informal proposal documents for the Department on Aging engagement. |
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Lisa Warden, Audit Manager |
5/3/18 6:26pm |
Kate Ward, Partner Kerber, Eck & Braeckel LLP |
No |
From Kerber, Eck & Braeckel LLP: Amanda Wells, Manager Marci Petropoulos, Manager |
E-mail: Lisa Warden lwarden – at – auditor.illinois.gov Kate Ward katew – at - kebcpa.com Amanda Wells amandaw – at - kebcpa.com Marci Petropoulos marcip – at – kebcpa.com |
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OAG manager requested revised informal proposal documents for the audit of Illinois State Board of Education for the period ending June 30, 2018. |
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Lisa Warden, Audit Manager |
5/3/18 10:06pm |
Kate Ward, Partner Kerber, Eck & Braeckel LLP |
No |
From Kerber, Eck & Braeckel LLP: Amanda Wells, Manager Elana Fiscus, Supervisor Marci Petropoulos, Manager |
E-mail: Lisa Warden lwarden – at – auditor.illinois.gov Kate Ward katew – at - kebcpa.com Amanda Wells amandaw – at - kebcpa.com Elana Fiscus elanaf – at –kebcpa.com Marci Petropoulos marcip – at – kebcpa.com |
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Firm submitted revised informal proposal documents for the audit of Illinois State Board of Education for the period ending June 30, 2018. |
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Lisa Warden, Audit Manager |
5/4/18 10:40am |
Kate Ward, Partner Kerber, Eck & Braeckel LLP |
No |
From Kerber, Eck & Braeckel LLP: Amanda Wells, Manager Elana Fiscus, Supervisor Marci Petropoulos, Manager |
E-mail: Lisa Warden lwarden – at – auditor.illinois.gov Kate Ward katew – at - kebcpa.com Amanda Wells amandaw – at - kebcpa.com Elana Fiscus elanaf – at –kebcpa.com Marci Petropoulos marcip – at – kebcpa.com |
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Requested additional information from firm for contract for the audit of Illinois State Board of Education for the period ending June 30, 2018. |
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Dennis Gibbons, Audit Manager |
5/4/18 10:45 a.m. |
Angela Allen, Partner Washington, Pittman, & McKeever LLC |
No |
N/A |
E-mail: Angela Allen: aallen-at-wpmck.com Dennis Gibbons: dgibbons-at-auditor.illinois.gov |
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I e-mailed Angela to inform her that her firm’s informal proposals for the FY18 IMSA and IMSA Fund engagements were accepted. Contract will be sent overnight for signatures. |
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Lisa Warden, Audit Manager
|
5/4/18 10:48am |
Kate Ward, Partner Kerber, Eck & Braeckel LLP |
No |
From Kerber, Eck & Braeckel LLP: Amanda Wells, Manager Elana Fiscus, Supervisor Marci Petropoulos, Manager |
E-mail: Lisa Warden lwarden – at – auditor.illinois.gov Kate Ward katew – at - kebcpa.com Amanda Wells amandaw – at - kebcpa.com Elana Fiscus elanaf – at –kebcpa.com Marci Petropoulos marcip – at – kebcpa.com |
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Received additional information from firm for contract for the audit of Illinois State Board of Education for the period ending June 30, 2018. |
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Lisa Warden, Audit Manager
|
5/4/18 3:22am |
Kate Ward, Partner Kerber, Eck & Braeckel LLP |
No |
From Kerber, Eck & Braeckel LLP: Amanda Wells, Manager Elana Fiscus, Supervisor Marci Petropoulos, Manager |
E-mail: Lisa Warden lwarden – at – auditor.illinois.gov Kate Ward katew – at - kebcpa.com Amanda Wells amandaw – at - kebcpa.com Elana Fiscus elanaf – at –kebcpa.com Marci Petropoulos marcip – at – kebcpa.com |
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Provided additional information to firm for contract for the audit of Illinois State Board of Education for the period ending June 30, 2018. |
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Lisa Warden, Audit Manager
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5/4/18 4:45pm |
Janice Romack, Partner West & Company |
No |
N/A |
Phone: Lisa Warden 217-782-9307 Janice Romack 618-664-4848 |
30 minutes |
Requested revised informal proposal information for the contract to audit the Office of the Attorney General for FY17/18. |
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Lisa Warden, Audit Manager
|
5/7/18 10:56am |
Janice Romack, Partner West & Company |
No |
N/A |
Email: Janice Romack jromack – at – westcpa.com Lisa Warden lwarden – at – auditor.illinois.gov |
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Received revised informal proposal information for the contract to audit the Office of the Attorney General for FY17/18. |
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Lisa Warden, Audit Manager
|
5/7/18 2:00pm |
Kate Ward, Partner Kerber, Eck & Braeckel LLP |
No |
N/A |
Phone: Lisa Warden 217-782-9307 Kate Ward 217-782-0960 |
2 minutes |
Discussed revision for FY17/18 audit of Illinois State Board of Education. |
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Lisa Warden, Audit Manager
|
5/7/18 2:25pm |
Vicki VanDenBerg, Partner Plante & Moran |
No |
N/A |
Phone: Vicki VanDenBerg 269-567-4618 Lisa Warden 217-782-9307 |
5 minutes |
Requested additional information for the FY18 audit contract re: Southern Illinois University. |
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Lisa Warden, Audit Manager
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5/7/18 2:40 pm |
Vicki VanDenBerg, Partner Plante & Moran |
No |
N/A |
Email: Vicki VanDenBerg vicki.vandenberg–at – plantemoran.com Lisa Warden lwarden – at – auditor.illinois.gov |
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Received additional information for the Phase II contract for the audit of Southern Illinois University. |
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Lisa Warden, Audit Manager
|
5/9/18 11:18am |
Janice Romack, Partner West & Company |
No |
N/A |
Email: Janice Romack jromack – at – westcpa.com Lisa Warden lwarden – at – auditor.illinois.gov |
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Requested revised informal proposal information for the contract to audit the Office of the Attorney General for FY17/18. |
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Lisa Warden, Audit Manager
|
5/9/18 3:28pm |
Janice Romack, Partner West & Company |
No |
N/A |
Email: Janice Romack jromack – at – westcpa.com Lisa Warden lwarden – at – auditor.illinois.gov |
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Sent revised timetables for the contract to audit the Office of the Attorney General for FY17/18. |
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Teresa Davis Fiscal Officer |
5/10/18 9:10 am |
Bret Hahn Owner Building Maintenance Services |
No |
N/A |
Phone Teresa Davis (217) 782-9305 Bret Hahn (217) 522-6902 |
3 minutes |
Discussed that current contract for janitorial services was expiring June 30, 2018 and the Office would like to retain the services for FY19 (July 2018 through June 30, 2019). Bret indicated that he would like to continue providing the services. I asked Bret to provide the Office with a quote for FY19 the janitorial services. |
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Teresa Davis Fiscal Officer |
5/10/18 10:04 am |
Bret Hahn Owner Building Maintenance Services |
No |
N/A |
E-mail: BMS: bms-at-springnet1.com Teresa Davis: TLDavis-at-auditor.illinois.gov |
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Received quote for FY19 Janitorial Services. |
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Janis Van Durme, Audit Manager |
5/7/18 11:12 am |
Jennifer Roan, Partner Adelfia LLC |
No |
N/A |
E-mail: Janis Van Durme: jvandurme-at-auditor.illinois.gov Jennifer Roan: jsroan-at-adelfiacpas.com |
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Adelfia requested 3rd amendment to ICJIA FY16/17 Compliance Examination contract Timetable. |
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Dennis Gibbons, Audit Manager |
5/7/18 10:07 a.m. |
Angela Allen, Partner Washington, Pittman, & McKeever LLC |
No |
N/A |
E-mail: Angela Allen: aallen-at-wpmck.com Dennis Gibbons: dgibbons-at-auditor.illinois.gov |
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Angela e-mailed me to say that she received the IMSA and IMSA Fund contracts that I sent via overnight UPS. She said she would get them signed and sent back. |
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Janis Van Durme, Audit Manager |
5/7/18 11:32 am |
Jennifer Roan, Partner Adelfia LLC |
No |
N/A |
Janis Van Durme: jvandurme-at-auditor.illinois.gov Jennifer Roan: jsroan-at-adelfiacpas.com |
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I asked Mrs. Roan to call me to discuss the reason for the 3rd amendment to ICJIA FY16/17 Compliance Examination contract Timetable. |
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Janis Van Durme, Audit Manager |
5/7/18 2:40 pm |
Jennifer Roan, Partner Adelfia LLC |
No |
N/A |
Janis Van Durme: 217-782-8393 Jennifer Roan: 312-240-95000 |
5 minutes |
3rd amendment to ICJIA FY16/17 Compliance Examination contract Timetable request reasoning was discussed and was granted. |
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Janis Van Durme, Audit Manager |
5/8/18 9:25 am – 9:51 am |
Jennifer Roan, Partner Adelfia LLC |
No |
Stella Santos, Contract Signing Partner Adelfia |
Janis Van Durme: jvandurme-at-auditor.illinois.gov Jennifer Roan: jsroan-at-adelfiacpas.com Stella Santos: sbsantos-at-adelfiacpas.com |
E-mails over the course of 30 minutes |
I emailed Mrs. Roan to notify her the contract amendment was ready for signature and plan arrangements to get it to her office so Ms. Santos could sign the 3rd amendment to ICJIA FY16/17 Compliance Examination contract Timetable. |
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Jeanne Michaud, Audit Manager |
5/14/18 8:43am |
Diana Smith, Partner West and Company, LLC |
No |
Kelly Mittelstaedt, Audit Manager, OAG |
E-mail: Jeanne Michaud: jmichaud-at-auditor.illinois.gov Diana Smith: dsmith-at-westcpa.com Kelly Mittelstaedt: kmittelstaedt-at-auditor.illinois.gov |
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Received e-mail from Diana Smith, Partner West & Company, LLC with the proposed hours and rates for the FY18 Regional Office of Education audits. |
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Teresa Davis Fiscal Officer |
5/14/18 2:19 pm |
Brooke Eastburn, Sales Rep Xerox Corporation |
No |
N/A |
Brooke.eastburn-at-xerox.com Teresa Davis: TLDavis-at-auditor.illinois.gov |
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Requested price quote for Xerox Copier – W5645TC (located in Springfield Library). |
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Teresa Davis Fiscal Officer |
5/14/18 2:25 pm |
Melinda Crumly Sentinal Pest Control Lab Inc. Office Manager |
No |
N/A |
Phone: Teresa Davis: 217-782-9305 Melinda Crumly: 217-523-6312 |
2 minutes |
Phoned to request FY19 renewal pricing for pest control services. |
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Teresa Davis Fiscal Officer |
5/14/18 2:43 pm |
Melinda Crumly Sentinal Pest Control Lab Inc. Office Manager |
No |
N/A |
Teresa Davis: TLDavis-at-auditor.illinois.gov Melinda Crumly: sentinelpestcontrol-at-gmail.com |
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Received FY19 price quote for pest control services. |
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Teresa Davis Fiscal Officer |
5/14/18 3:02 pm |
Brooke Eastburn, Sales Rep Xerox Corporation |
No |
N/A |
Teresa Davis: TLDavis-at-auditor.illinois.gov Brooke.eastburn-at-xerox.com |
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Received FY19 price quote for Xerox Copier – W5645TC (located in Springfield Library). |
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Kelly Mittelstaedt Audit Manager |
5/15/18 11:30 am |
Chad Lucas, Partner Sikich |
No |
N/A |
Phone: Chad Lucas – 217-793-3363 Kelly Mittelstaedt – 217-785-1233 |
3 minutes |
We discussed Sikich conducting the FY18 financial audit of ROE #21. |
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Jeanne Michaud, Audit Manager |
5/15/18 1:49pm |
Tami Knight, Partner Kemper CPA Group |
No |
Kelly Mittelstaedt, Audit Manager, OAG |
E-mail: Jeanne Michaud: jmichaud-at-auditor.illinois.gov Tami Knight: tknight-at-kcpag.com Kelly Mittelstaedt: kmittelstaedt-at-auditor.illinois.gov |
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E-mailed Tami Knight, Partner Kemper CPA Group to let her know we approved the hours and rates proposed by Kemper CPA Group for the FY18 ROE and ISC audits. |
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Jeanne Michaud, Audit Manager |
5/15/18 8:37am |
Kristyl McDaniel, Manager Winkel, Parker and Foster |
No |
Kelly Mittelstaedt, Audit Manager, OAG |
E-mail: Jeanne Michaud: jmichaud-at-auditor.illinois.gov Kristyl McDaniel: kmcdaniel-at-wpf-cpa.com Kelly Mittelstaedt: kmittelstaedt-at-wpf-cpa.com |
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Received e-mail from Kristyl McDaniel, Manager at Winkel Parker & Foster with the proposed hours and rates for the FY18 Regional Office of Education Audits. |
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Dennis Gibbons, Audit Manager |
5/16/18 9:22 a.m. |
Angela Allen, Partner Washington, Pittman, & McKeever LLC |
No |
N/A |
E-mail: Angela Allen: aallen-at-wpmck.com Dennis Gibbons: dgibbons-at-auditor.illinois.gov |
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I notified Angela that the Phase I contracts for the FY18 IMSA and IMSA Fund engagements have been signed by the Auditor General, with copies being sent to the firm in the mail. I said that the firm may schedule the entrance conference and reminded her not to begin Phase I work until the start date of the contract, and also that Phase II is subject to appropriation and not to begin work until receiving notification from OAG. |
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Christian Cortes, Audit Manager |
5/15/18 3:58 p.m. |
Paul Pelletier, Partner, Borschnack, Pelletier & Co. |
No |
N/A |
E-mail: Paul Pelletier: ppelletier-at-bpc-cpa.com Christian Cortes: ccortes-at-auditor.illinois.gov |
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I e-mailed Mr. Pelletier a Firm Business Associate Agreement that needed to be completed and attached to the Department on Aging contract. |
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Jeanne Michaud, Audit Manager |
5/16/18 10:47am |
Kristyl McDaniel, Manager Winkel, Parker and Foster |
No |
Richard Winkel, Principal, Winkel, Parker & Fosters Kelly Mittelstaedt, Audit Manager, OAG |
E-mail: Jeanne Michaud: jmichaud-at-auditor.illinois.gov Kristyl McDaniel: kmcdaniel-at-wpf-cpa.com Richard Winkel: rwinkel-at-wpf-cpa.com Kelly Mittelstaedt: kmittelstaedt-at-auditor.illinois.gov |
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E-mailed Kristyl McDaniel, Manager at Winkel, Parker & Foster to let her know we approved the hours and rates proposed by Winkel, Parker & Foster for the FY18 ROE audits. |
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Christian Cortes, Audit Manager |
5/16/18 12:22 p.m. |
Paul Pelletier, Partner, Borschnack, Pelletier & Co. |
No |
N/A |
E-mail: Paul Pelletier: ppelletier-at-bpc-cpa.com Christian Cortes: ccortes-at-auditor.illinois.gov |
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Mr. Pelletier provided me the signed Firm Business Agreement. |
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Daniel J. Nugent, Senior Audit Manager |
05/15/2018 11:00 a.m. |
Marites U. Sy, Partner E. C. Ortiz & Co., LLP
Epifanio Sadural, Partner E. C. Ortiz & Co., LLP |
No |
N/A |
In-Person
Michael A. Bilandic Building in Chicago, Illinois Conference Room 913 |
30 Minutes |
We discussed the status and timing of the Fiscal Year 2017 Illinois Workers’ Compensation Commission engagement. We worked out a revised timeline for the financial audit to reflect delays in obtaining actuarial reports and the financial statements from the Commission. I noted I would send proposed contract amendments out by the beginning of next week. |
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Lisa Kaigh, Contract Manager |
05/18/18 9:40 a.m. |
Stella Santos, Partner Adelfia LLC |
No |
N/A |
Phone: Lisa Kaigh: 217-558-4224 Stella Santos: 708-369-6401 |
3 Minutes |
Called Stella to discuss Adelfia being awarded the FY18 Department of Insurance engagement and to let her know the Welcome letter would be sent this morning. |
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Lisa Kaigh, Contract Manager |
05/18/18 9:45 a.m. |
Stella Santos, Partner Adelfia LLC |
No |
N/A |
Lisa Kaigh: lkaigh-at-auditor.illinois.gov Stella Santos: sbsantos-at-adelfiacpas.com |
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E-mailed Stella Santos the Welcome Letter for the FY18 Department of Insurance engagement |
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Kelly Mittelstaedt Audit Manager |
5/21/18 1:00pm |
Chad Lucas, Partner Sikich |
No |
Kelly Mittelstaedt, Audit Manager, OAG Chad Lucas Partner, Sikich |
Email kmittelstaedt-at-auditor.illinois.gov Chad.lucas-at-sikich.com |
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Received proposed hours and rates for the FY18 audit of ROE #21. Requested “best and final” offer from the firm. |
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Gordon French, IS IV |
5/21/18 8:45 a.m. |
Jason Contreras, Acct sales, Insight Gus Monson, Acct sales, CDWG JP Wilson, Acct sales, ASI Cathy Crick, Acct sales, CMA Ron Clark, Acct sales, CDS |
No |
N/A |
Jason.ContrerasATinsight.com
gusmATcdw.com & philstaATcdwg.com
JPWilsonATasisystem.com ccrickATcmai.com http://www.cdsot.com & rclarkATcdsot.com |
Online/email |
Requested quote on FoxiT
Requested quote on FoxiT
Requested quote on FoxiT Requested quote on FoxiT Requested quote on FoxiT & Desktops/Laptops |
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Peggy Hartson, Audit Manager |
5/21/18 7:53am |
Ed Ortiz, Partner EC Ortiz & Co., LLP |
No |
N/A |
Email: Peggy Hartson: pahartson-at-auditor.illinois.gov Ed Ortiz: ecortiz-at-ecortiz.com |
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Emailed Ed the welcome letter for the EPA, EPA Trust Fund, and Pollution Control upcoming engagement. |
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Jennifer Rankin, Audit Manager |
5/21/18 8:17 a.m. |
Ed Ortiz, Partner EC Ortiz & Co., LLP |
No |
Tes Sy, Partner |
Email: Jennifer Rankin: jrankin-at-auditor.illinois.gov Ed Ortiz: ecortiz-at-ecortiz.com Tes Sy: MUSy-at-ecortiz.com |
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Emailed Ed the Welcome Letter for the Illinois Conservation Foundation upcoming engagement. |
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Peggy Hartson, Audit Manager |
5/21/18 1:18pm |
Ed Ortiz, Partner EC Ortiz & Co., LLP |
No |
N/A |
Phone: Peggy Hartson 217-524-8748 Ed Ortiz 312-203-5776 |
2 minutes |
Called Ed to discuss the need to receive his firm’s informal proposal for the upcoming EPA engagement so I could process contract documents and we also discussed the early work budgeted amount. |
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Gordon French, IS IV |
5/22/2018 11:40 AM |
Stephen Bone, Acct sales, Dell |
No |
N/A |
Stephen.BonATdell.com |
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Requested quote on current Latitude laptops & desktops |
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Lisa Kaigh, Contract Manager |
05/22/18 5:37 PM |
Gilda Priebe, Partner Adelfia LLC |
No |
Stella Santos, Partner Adelfia LLC |
Lisa Kaigh: lkaigh-at-auditor.illinois.gov Gilda Priebe: gbpriebe-at-adefliacpas.com Stella Santos: sbsantos-at-adelfiacpas.com |
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Received Informal Proposal for Department of Insurance engagement. |
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Lisa Kaigh, Contract Manager |
05/23/18 10:51 AM |
Gilda Priebe, Partner Adelfia LLC |
No |
N/A |
Phone: Lisa Kaigh: 618-560-8977 Gilda Priebe: 312-240-9500 |
1 Minute |
Gilda called to ensure I received the Informal Cost Proposal for the Department of Insurance engagement. I informed her I had, but was out of the office and planned to draft the contract when I returned to the office on 05/24/18. |
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Lisa Kaigh, Contract Manager |
05/24/18 9:03 AM |
Gilda Priebe, Partner Adelfia LLC |
No |
Stella Santos, Partner Adelfia LLC |
Lisa Kaigh: lkaigh-at-auditor.illinois.gov Gilda Priebe: gbpriebe-at-adefliacpas.com Stella Santos: sbsantos-at-adelfiacpas.com |
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Emailed Gilda to inform her I reviewed the Informal Proposal and did not note any issues and the contract had been drafted and was being reviewed by the office. |
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Peggy Hartson, Audit Manager |
5/24/18 8:34am |
Martes Sy, Partner E.C. Ortiz & Co., LLP |
No |
Ed Ortiz, Partner Elda Arriola, Partner |
Peggy Hartson: pahartson-at-auditor.illinois.gov Marites Sy: MUS-at-ecortiz.com Elda Arriola: ebarriola-at- ecortiz.com Ed Ortiz: ecortiz-at-ecortiz.com |
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Ms. Sy emailed me the informal proposal documents for the upcoming EPA engagement. |
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Peggy Hartson, Audit Manager |
5/24/18 11:24am |
Martes Sy, Partner E.C. Ortiz & Co., LLP |
No |
Ed Ortiz, Partner Elda Arriola, Partner |
Peggy Hartson: pahartson-at-auditor.illinois.gov Marites Sy: MUS-at-ecortiz.com Elda Arriola: ebarriola-at- ecortiz.com Ed Ortiz: ecortiz-at-ecortiz.com |
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I emailed the contract documents for the upcoming EPA engagement. |
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Kathy Lovejoy, Audit Manager |
5/14/18 10:00 am |
Josh Ayers, Partner BDO USA, LLP |
No |
N/A |
Kathy Lovejoy-klovejoy-at-auditor.illinois.gov Josh Ayers-jayers-at-bdo.com |
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I emailed Josh regarding staffing and rate regarding the DoIT SOC engagement. |
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Kathy Lovejoy, Audit Manger |
5/24/18 1:20 pm |
Josh Ayers, Partner BDO USA, LLP |
No |
NA |
Kathy Lovejoy-klovejoy-at-auditor.illinois.gov Josh Ayers-jayers-at-bdo.com |
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Followup email regarding the staffing for the DoIT SOC engagement. |
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Kathy Lovejoy, Audit Manager |
5/24/18 4:05 pm |
Josh Ayers, Partner BDO USA, LLP |
No |
NA |
Kathy Lovejoy-klovejoy-at-auditor.illinois.gov Josh Ayers-jayers-at-bdo.com |
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Email received regarding final staffing on DoIT SOC engagement. |
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José G. Roa, Audit Manager |
5/2/18 11:45 am
5/2/18 3:30pm |
Joseph Evans, Partner RSM US LLP |
No |
N/A |
Roa: jroa-at-auditor.illinois.gov Evans: Joseph.Evans-at-rsmus.com |
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Received from the Firm the informal proposal for the FY18 Department of Employment Security engagement. OAG Manager gave review comments on the informal proposal |
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José G. Roa, Audit Manager |
5/3/18 3:57pm
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Joseph Evans, Partner RSM US LLP |
No |
N/A |
Roa: jroa-at-auditor.illinois.gov Evans: Joseph.Evans-at-rsmus.com |
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Firm provided updated informal proposal for the FY18 Department of Employment Security. |
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José G. Roa, Audit Manager |
5/4/18 4:09pm
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Joseph Evans, Partner RSM US LLP |
No |
N/A |
Roa: jroa-at-auditor.illinois.gov Evans: Joseph.Evans-at-rsmus.com |
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Informed the Firm the informal proposal for the FY18 Department of Employment Security was accepted and set up contracts to be signed.. |
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Lisa Kaigh, Contract Manager |
05/24/18 12:00 pm |
Joseph Tan, Auditor Adelfia LLC |
No |
N/A |
In Person, OAG Office – Springfield |
2 Minutes |
Tan picked up the contracts for the FY17/18 Department of Insurance engagement for Adelfia’s review |
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Lisa Kaigh, Contract Manager |
05/25/18 |
Stella Santos, Partner Adelfia LLC |
No |
N/A |
Phone: Lisa Kaigh: 217-558-4224 Stella Santos: 708-369-6401 |
2 Minutes |
Called to confirm Adelfia received the contracts. Stella informed me that the contracts were received, signed, and sent back to the OAG. |
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Lisa Kaigh, Contract Manager |
05/29/18 |
Stella Santos, Partner Adelfia LLC |
No |
N/A |
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Received signed FY17/18 Department of Insurance contracts. |
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Lisa Kaigh, Contract Manager |
05/29/18 |
Gilda Priebe, Partner Adelfia LLC |
No |
Stella Santos, Partner Adelfia LLC |
Lisa Kaigh: lkaigh-at-auditor.illinois.gov Gilda Priebe: gbpriebe-at-adefliacpas.com Stella Santos: sbsantos-at-adelfiacpas.com |
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Sent e-mail confirming we received the FY17/18 Department of Insurance contracts. |
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Sara Metzger, Contract Manager |
5/1/18 2:39pm |
Jennifer Roan, Partner Adelfia LLC |
No |
N/A |
Sara Metzger: smetzger-at-auditor.illinois.gov Jennifer Roan: jsroan-at-adelfiacpas.com |
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Sent Ms. Roan an email regarding Adelfia’s interest and independence for performing the 2018 Illinois State Fair and DuQuoin State Fair Agreed Upon Procedures Engagements. |
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Sara Metzger, Contract Manager |
5/1/18 2:43pm |
Jennifer Roan, Partner Adelfia LLC |
No |
N/A |
Sara Metzger: smetzger-at-auditor.illinois.gov Jennifer Roan: jsroan-at-adelfiacpas.com |
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Ms. Roan stated Adelfia is interested and independent for performing the 2018 Illinois State Fair and DuQuoin State Fair Agreed Upon Procedures Engagements. |
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Sara Metzger, Contract Manager |
5/9/18 8:23am |
Jennifer Roan, Partner Adelfia LLC |
No |
Stella Santos, Partner Adelfia LLC |
Sara Metzger: smetzger-at-auditor.illinois.gov Jennifer Roan: jsroan-at-adelfiacpas.com Stella Santos: sbsantos-at-adelfiacpas.com |
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Sent Welcome Letter requesting a proposal for Illinois State Fair and DuQuoin State Fair 2018 Agreed Upon Procedures engagements to Adelfia. |
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Sara Metzger, Contract Manager |
5/24/18 10:43am |
Jennifer Roan, Partner Adelfia LLC |
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Stella Santos, Partner Mavie Valera, Manager Adelfia LLC |
Sara Metzger: smetzger-at-auditor.illinois.gov Jennifer Roan: jsroan-at-adelfiacpas.com Stella Santos: sbsantos-at-adelfiacpas.com Mavie Valera: mbvalera-at-adelfiacpas.com |
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Received informal proposals for Illinois State Fair & DuQuoin State Fair 2018 Agreed Upon Procedures from Adelfia. |
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Gordon French, IS IV |
5/30/2018 11:40 AM |
Kamela Mellen, Acct sales, ePlus Technology, inc |
No |
N/A |
kmellenATeplus.com |
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Requested quote for annual CheckPoint Encryption Support |
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Jennifer Rankin, Audit Manager |
5/30/18 3:16 p.m. |
Ed Ortiz, Partner EC Ortiz & Co., LLP |
No |
Tes Sy, Partner |
Email: Jennifer Rankin: jrankin-at-auditor.illinois.gov Ed Ortiz: ecortiz-at-ecortiz.com Tes Sy: MUSy-at-ecortiz.com |
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Sent an email asking when the OAG should expect to receive the informal proposal for the Illinois Conservation Foundation. |
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Jennifer Rankin, Audit Manager |
5/30/18 3:18 p.m. |
Tes Sy, Partner EC Ortiz & Co., LLP |
No |
Ed Ortiz, Partner |
Email: Jennifer Rankin: jrankin-at-auditor.illinois.gov Ed Ortiz: ecortiz-at-ecortiz.com Tes Sy: MUSy-at-ecortiz.com |
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Sy sent back an email stating I should expect to receive the informal proposal this week for the Illinois Conservation Foundation. |
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Jennifer Rankin, Audit Manager |
5/31/18 3:18 p.m. |
Tes Sy, Partner EC Ortiz & Co., LLP |
No |
Ed Ortiz, Partner |
Email: Jennifer Rankin: jrankin-at-auditor.illinois.gov Ed Ortiz: ecortiz-at-ecortiz.com Tes Sy: MUSy-at-ecortiz.com |
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Sy sent the firm’s informal proposal documents for the Illinois Conservation Foundation to the OAG Audit Manager. |
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Kelly Mittelstaedt, Audit Manager |
5/31/18 2:06 p.m. |
Diana Smith, Partner West & Company, LLC |
No |
Jeanne Michaud, Audit Manager |
5/31/18 3:26 p.m. Diana Smith: 217-235-4747 Jeanne Michaud: 312-814-4097 |
20 minutes |
Negotiated hours and rates for the 6/30/18 Regional Office of Education Audits. |
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Kelly Mittelstaedt, Audit Manager |
5/31/18 1:45 p.m. |
Diana Smith, Partner West & Company, LLC |
No |
N/A |
Phone: Kelly Mittelstaedt: 217-785-1233 Diana Smith: 217-235-4747 |
10 minutes |
Discussed procurement opportunity to do ROE #21 for the FY ended 6-30-18 |
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Kelly Mittelstaedt, Audit Manager |
5/31/18 3:26 p.m. |
Diana Smith, Partner West & Company, LLC |
No |
N/A |
Email : Diana Smith dsmithatwestcpa.com Kelly Mittelstaedt kmittelstaedt-at- auditor.illinois.gov |
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Diana responded that they did not have capacity to do the FY18 audit of ROE #21. |
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Kelly Mittelstaedt, Audit Manager |
5/31/18 3:45 p.m. |
Dawn Carlson, Partner Sulaski and Webb CPAs |
No |
N/A |
Phone: Kelly Mittelstaedt: 217-785-1233 Dawn Carlson 309-828-6071 |
10 minutes |
I asked Dawn if they were interested in submitting a proposal to do the FY18 audit of ROE #21. Dawn said they did not have the capacity to conduct the audit. |
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Daniel J. Nugent, Senior Audit Manager |
05/22/2018 5:48 p.m. |
Kurt A. Gabouer, Partner KPMG, LLP
Jane Kim, Manager KPMG, LLP |
No |
N/A |
dnugent-at-auditor.illinois.gov (for Dan Nugent) kgabouer-at-kpmg.com (for Kurt Gabouer) janekim-at-kpmg.com (for Jane Kim) |
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I sent Mr. Gabouer and Ms. Kim the Welcome Letter for the Fiscal Year 2018 financial audit of the Department of the Lottery. |
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Daniel J. Nugent, Senior Audit Manager |
05/30/2018 5:12 p.m. |
Kurt A. Gabouer, Partner KPMG, LLP
Jane Kim, Manager KPMG, LLP |
No |
N/A |
dnugent-at-auditor.illinois.gov (for Dan Nugent) kgabouer-at-kpmg.com (for Kurt Gabouer) janekim-at-kpmg.com (for Jane Kim) |
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Ms. Kim sent me KPMG’s informal proposal for performing the Fiscal Year 2018 financial audit of the Department of the Lottery. |
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Becky Patton, Legal Counsel |
5/31/18 10:20 a.m. |
Alan Ardnt, Trustee, Auditor 740 E Ash LLC |
No |
N/A |
Aga-at-jlw.com |
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E-mailed Mr. Arndt asking him to call me to discuss our lease renewal option |
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Becky Patton, Legal Counsel |
5/31/18 approx. 3:00 p.m. |
Alan Ardnt, Trustee, Auditor 740 E Ash LLC |
No |
N/A |
650-949-4790 (Arndt) 217-782-6698 (Patton) |
Phone - 5 mins |
Verbally informed Mr. Arndt that the OAG is exercising the lease renewal option in our current lease. Told him we would be sending a packet of forms that must be completed and returned. |
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Becky Patton, Legal Counsel |
5/31/18 3:10 p.m. |
Alan Ardnt, Trustee, Auditor 740 E Ash LLC |
No |
Andrew A. Lewis, Manager, Auditor 740 E Ash LLC |
Aga-at-jlw.com |
E-mail to Arndt; Certified Mail to Lewis |
Sent formal notice of OAG intent to exercise its lease renewal option and sent packet of forms that must be completed and returned. |
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