May 2022
PROCUREMENT COMMUNICATIONS REPORT
OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project. This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.
| Name and Title OAG Employee |
Date/time of contact | Name and title of person making contact and name of company they represent |
Registered Lobbyist? |
Name and title of each additional participant to the communication |
Method of contact (oral by phone, oral in person, or in writing). If by phone, list each person's phone number. If in person, list location of meeting. |
Approximate duration of communication. |
Provide a detailed summary of the points made by each person involved in the communication, including any action requested or recommendation made, and the substance of your response. |
|---|---|---|---|---|---|---|---|
| Dennis Gibbons, Auditor IV | 05/02/2022 07:04 AM | Joe Evans, Partner, RSM US LLP | No | OAG Portal | I shared with Joe the signed contract amendments for the FY21 SERS, JRS, and GARS engagements. | ||
| Stephanie Wildhaber, Auditor IV | 05/02/2022 10:40 AM | Jennifer Roan, Partner, Adelfia | No | N/A | Email
Stephanie - swildhaber-at-auditor.illinois.gov Jennifer - jsroan-at-adelfiacpas.com | I sent Jennifer copies of the signed contracts for the FY21/22 compliance examination of the Department of Juvenile Justice. | |
| Jeanne Michaud, Auditor V | 05/02/2022 12:16 PM | Rory Sohn, Partner, Wipfli | No | Tonya Lofgren, Manager, Wipfli | Email: Rsohn-at-wipfli.com
tlofgren-at-wipfli.com jmichaud-auditor.illinois.gov | I uploaded the final signed contract amendment for the 6/30/18 audit of ROE 4 to the OAG RFP portal. | |
| Stacie Sherman, Auditor IV | 05/02/2022 02:28 PM | Brandon Reed, Partner, Crowe LLP | No | brandon.reed-at-crowe.com
ssherman-at-auditor.illinois.gov | I sent Brandon updated timetables for Treasurer's financial audit of Fiscal Officer Responsibilities and the compliance examination of Non Fiscal Officer Responsibilities. | ||
| Jeanne Michaud, Auditor V | 05/02/2022 03:13 PM | Mike Morrissey, Principal, McGreal & Company CPA | No | Colleen Porter, Manager, McGreal & Company CPA
Rhonda Huff, Fiscal Assistant, OAG | Email: mikem-at-mcgreal.com
colleenp-at-mcgreal.com rhuff-at-auditor.illinois.gov jmichaud-at-auditor.illinois.gov | Emails over the course of 15 minutes. | Jeanne requested and Mike e-mailed a revised timetable for the 6/30/21 audit of ROE 56. |
| Jeanne Michaud, Auditor V | 05/02/2022 04:24 PM | John Wysocki, Partner, GW & Associates, PC | No | N/A | E-mail: john.wysocki-at-cpagwa.com
jmichaud-at-auditor.illinois.gov | I uploaded the final signed contract amendment for the 6/30/18 to the OAG RFP portal. | |
| Dennis Gibbons, Auditor IV | 05/03/2022 07:02 AM | Cathy Baumann, Partner, KPMG LLP | No | N/A | Email
cbaumann-at-kpmg.com dgibbons-at-auditor.illinois.gov | Cathy shared the informal proposal documents for the FY22 Illinois State Board of Investment (ISBI) financial audit. | |
| Courtney Dzierwa, Statewide Single Audit Manager | 05/03/2022 07:02 AM | Catherine Baumann, Partner, KPMG | No | None | Email
cbaumann-at-kpmg.com cdzierwa-at-auditor.illinois.gov | N/A - Email | Received informal proposal documents from KPMG for the FY22 Statewide Single Audit |
| Dennis Gibbons, Auditor IV | 05/04/2022 08:26 AM | Cathy Baumann, Partner, KPMG LLP | No | N/A | Email
cbaumann-at-kpmg.com dgibbons-at-auditor.illinois.gov | I responded to Cathy and indicated several items for the FY22 ISBI financial audit that I would still need before I could move forward in the process. I also made her aware of some information regarding availability of key OAG personnel for contracting process. | |
| Stacie Sherman, Auditor IV | 05/04/2022 09:14 AM | Brandon Reed, Partner, Crowe LLP | No | brandon.reed-at-crowe.com
ssherman-at-auditor.illinois.gov | Emails over 66 minutes. | Brandon accepted the amended timetable for the Treasurer's Fiscal Officer Responsibilities timetable but proposed changes to the amended dates for the Treasurer's Non Fiscal Officer Responsibilities timetable. I accepted the changes. | |
| Dennis Gibbons, Auditor IV | 05/04/2022 10:12 AM | Cathy Baumann, Partner, KPMG LLP | No | Email
cbaumann-at-kpmg.com dgibbons-at-auditor.illinois.gov | I requested additional information for the informal proposal of the FY22 ISBI financial audit. | ||
| Janis VanDurme, HHS Audit Manager | 05/04/2022 10:54 AM | Jennifer Roan, Partner Adelfia LLC | No | Mavie Valera, Partner, Adelfia LLC
Stella Santos, Partner, Adelfia LLC | Email
Van Durme: jvandurme-at-auditor.illinois.gov Roan: jsroan-at-adelfiacpas.com Valera: mbvalera-at-adelfiacpas.com Santos: sbsantos-at-adelfiacpas.com | N/A | Adelfia sent the 2022 DSF Interim State Compliance Examination Procedure informal proposal. |
| Janis VanDurme, HHS Audit Manager | 05/04/2022 11:06 AM | Jennifer Roan, Partner Adelfia LLC | No | Mavie Valera, Partner, Adelfia LLC
Stella Santos, Managing Partner, Adelfia LLC | Email
Van Durme: jvandurme-at-auditor.illinois.gov Roan: jsroan-at-adelfiacpas.com Valera: mbvalera-at-adelfiacpas.com Santos: sbsantos-at-adelfiacpas.com | N/A | Adlefia sent 2022 DSF Interim State Compliance Examination procedures Informal Proposal. |
| Stacie Sherman, Auditor IV | 05/04/2022 12:37 PM | Brandon Reed, Partner, Crowe LLP | No | brandon.reed-at-crowe.com
ssherman-at-auditor.illinois.gov | I sent Brandon the contract amendment for the FY21 financial audit of the Treasurer's Fiscal Officer Responsibilities. | ||
| Dennis Gibbons, Auditor IV | 05/04/2022 01:27 PM | Cathy Baumann, Partner, KPMG LLP | No | Email
cbaumann-at-kpmg.com dgibbons-at-auditor.illinois.gov | I requested information from Cathy regarding the FY22 ISBI audit proposal and about the firm’s proposed hours to switch to a new system. | ||
| Jeanne Michaud, Auditor V | 05/04/2022 02:10 PM | Mike Morrissey, Principal, McGreal & Company CPA | No | N/A | Email: mikem- at -mcgreal.com
jmichaud- at -auditor.illinois.gov | Emails over the course of 35 minutes | I proposed a date adjustment to the FY21 audit of ROE 56's timetable amendment and Mike agreed to the change. |
| Stacie Sherman, Auditor IV | 05/04/2022 02:37 PM | Brandon Reed, Partner, Crowe LLP | No | brandon.reed-at-crowe.com
ssherman-at-auditor.illinois.gov | I sent Brandon the contract amendment for the FY20/21 compliance examination of the Treasurer's Non Fiscal Officer Responsibilities. | ||
| Dennis Gibbons, Auditor IV | 05/04/2022 09:34 PM | Cathy Baumann, Partner, KPMG LLP | No | Email
cbaumann-at-kpmg.com dgibbons-at-auditor.illinois.gov | Cathy responded to my inquiry about FY22 ISBI proposed hours for risk assessments, and she also provided me an updated proposed Schedule 1 that I requested. | ||
| Gordon French, Information Specialist V | 05/05/2022 12:00 AM | Jason Sturtewagen w/ CDW-G | No | N/A | email: jasostuATcdwg.com | Requested a quote for MS Office 2019 upgrade licenses. | |
| Reddy Bommareddi, Information Specialist V | 05/05/2022 08:20 AM | Leilani Rodrigo, Partner, Roth & Co., LLP | No | None | Email: Leilani:Lrodrigo-at-rothcocpa.com; Reddy:Rbommareddi-at-auditor.illinois.gov | I have uploaded to the OAG portal CSU FY22 contracts for firm signatures. | |
| Dennis Gibbons, Auditor IV | 05/05/2022 09:20 AM | Bill Sarb, Partner, RSM US LLP | No | N/A | Email
bill.sarb-at-rsmus.com dgibbons-at-auditor.illinois.gov | I asked Bill about the status of the FY22 SERS, JRS, and GARS informal proposals, and provided some information about timelines for contracting. | |
| Dennis Gibbons, Auditor IV | 05/05/2022 09:22 AM | Joe Evans, Partner, RSM US LLP | No | Dan Sethness, Senior Manager, RSM US LLP | Email
joseph.evans-at-rsmus.com dan.sethness-at-rsmus.com dgibbons-at-auditor.illinois.gov | I asked Joe and Dan about the status of the FY22 IDES informal proposals and when I could expect them. | |
| Reddy Bommareddi, Information Specialist V | 05/05/2022 10:55 AM | Leilani Rodrigo, Partner, Roth&Co | No | None | Phone: Leilani: 312-235-4703, Reddy: 217-558-3971 | 1 minute | Leilani called me to notify CSU FY22 contract will be signed by the firm soon and will be uploaded to the OAG portal. |
| Dennis Gibbons, Auditor IV | 05/05/2022 11:17 AM | Joe Evans, Partner, RSM US LLP | No | Dan Sethness, Senior Manager, RSM US LLP | Email
joseph.evans-at-rsmus.com dan.sethness-at-rsmus.com dgibbons-at-auditor.illinois.gov | Joe provided some information on the status of the FY22 IDES informal proposals. | |
| Courtney Dzierwa, Statewide Single Audit Manager | 05/05/2022 01:08 PM | Catherine Baumann, Partner, KPMG | No | None | Email
cbaumann-at-kpmg.com cdzierwa-at-auditor.illinois.gov | N/A - Email | Sent Catherine a list of questions regarding their proposal on the FY22 Statewide Single Audit. |
| Stephanie Wildhaber, Auditor IV | 05/05/2022 01:20 PM | Jennifer Roan, Partner, Adelfia | No | N/A | Email
Stephanie - swildhaber-at-auditor.illinois.gov Jennifer - Jsroan-at-adelfiacpas.com | N/A | I sent Jennifer an updated copy of the Phase II contract for the FY21/22 compliance examination of the Department of Juvenile Justice. The original contained a signature error. |
| Dennis Gibbons, Auditor IV | 05/05/2022 02:14 PM | Joe Evans, Partner, RSM US LLP | No | Dan Sethness, Senior Manager, RSM US LLP | Email
joseph.evans-at-rsmus.com dan.sethness-at-rsmus.com dgibbons-at-auditor.illinois.gov | I responded to Joe’s email on the status of the FY22 IDES informal proposals and provided some additional guidance/information. | |
| Janis VanDurme, HHS Audit Manager | 05/05/2022 02:16 PM | Stella Santos, Adelfia LLC Managing Partner | No | None | OAG File Sharing Site | N/A | Draft contracts for the 2022 ISF and DSF Interim State Compliance Examination procedures sent to firm for its review and signature. |
| Dennis Gibbons, Auditor IV | 05/05/2022 02:28 PM | Cathy Baumann, Partner, KPMG LLP | No | Email
cbaumann-at-kpmg.com dgibbons-at-auditor.illinois.gov | I responded to Cathy’s email on the FY22 ISBI informal proposals and asked for some additional information. | ||
| Janis VanDurme, HHS Audit Manager | 05/05/2022 02:30 PM | Stella Santos, Adelfia LLC Managing Partner | No | None | OAG File Sharing Site | N/A | Firm sent back signed contracts for final processing of the 2022 ISF and DSF Interim State Compliance Examination Procedures. |
| Dennis Gibbons, Auditor IV | 05/05/2022 03:12 PM | Cathy Baumann, Partner, KPMG LLP | No | Email
cbaumann-at-kpmg.com dgibbons-at-auditor.illinois.gov | Cathy provided the Schedule 1 for the proposed FY22 ISBI Phase 2 engagement, and provided information about the proposed rate. | ||
| Dennis Gibbons, Auditor IV | 05/05/2022 04:01 PM | Cathy Baumann, Partner, KPMG LLP | No | Email
cbaumann-at-kpmg.com dgibbons-at-auditor.illinois.gov | I replied to Cathy and indicated I would get back to her soon regarding the rate discussion for FY22 ISBI. | ||
| Lisa Warden, Auditor V | 05/06/2022 07:30 AM | Vicki VanDenBerg, Partner, Plante Moran | No | Email:
Vicki vicki.vandenberg - at - plantemoran.com Lisa lwarden - at - auditor.illinois.com | The partner submitted additional information related to the firm's proposal for the FY22 audit of Southern Illinois University | ||
| Courtney Dzierwa, Statewide Single Audit Manager | 05/06/2022 03:00 PM | Catherine Baumann, Partner, KPMG | No | None | Microsoft Teams meeting | 30 minutes | Discussed proposal documents received and questions/details for contracting on the FY22 Statewide Single Audit engagement. |
| Dennis Gibbons, Auditor IV | 05/09/2022 06:49 AM | Bill Sarb, Partner, RSM US LLP | No | Email
bill.sarb-at-rsmus.com dgibbons-at-auditor.illinois.gov | Emails over 11-minute period | I asked Bill for a response to my inquiry on 5/5/22 about the status of the FY22 SERS, JRS, and GARS informal proposals. He replied with status information. | |
| Stacie Sherman, Auditor IV | 05/09/2022 08:44 AM | Brandon Reed, Partner, Crowe | No | brandon.reed-at-auditor.illinois.gov
ssherman-at-auditor.illinois.gov | I sent Brandon and updated version of the contract amendment, for the Treasurer's compliance examination of the Non Fiscal Officer Responsibilities, for his signature. | ||
| Stacie Sherman, Auditor IV | 05/09/2022 11:58 AM | Brandon Reed, Partner, Crowe | No | brandon.reed-at-crowe.com
ssherman-at-auditor.illinois.gov | I sent Brandon the FY22 contracts for the Treasurer's Office engagements (Fiscal Officer Responsibilities, College Savings Program, and Illinois Funds) for his signature. | ||
| Logan Jones, Information Services Specialist IV | 05/09/2022 01:44 PM | Shane Patacairk, Senior Partner Success Manager, N-able | No | Email - shane.patacairk[at]n-able.com | I emailed Shane to inquire about a help desk solution. | ||
| Lisa Warden, Auditor V | 05/09/2022 07:26 PM | Vicki VanDenBerg, Partner, Plante Moran | No | Email
Vicki Vicki.VanDenBerg - at - plantemoran.com Lisa Lwarden - at - auditor.illinois.gov | OAG manager requested changes to proposed timetable and staffing for the FY22 audit of Southern Illinois University. | ||
| Lisa Warden, Auditor V | 05/09/2022 08:49 PM | Ana Ausan, Partner, Adelfia LLC | No | Email:
Ana Arausan - at - adelfiacpas.com Lisa Lwarden - at - auditor.illinois.gov | OAG manager proposed revised timetable dates for the compliance examination of the General Assembly. | ||
| Reddy Bommareddi, Information Specialist V | 05/10/2022 08:51 AM | Tes Sy, Partner, Roth & Co., LLP | No | None | Email: Tes: Msy-at-rothcocpa.com; Reddy: Rbommareddi-at-auditor.illinois.gov | N/A-Email | I have uploaded to the OAG sharefile the signed contracts of Chicago State University for financial, single audit and compliance examination for the year ended June 30, 2022. |
| Lisa Warden, Auditor V | 05/10/2022 09:51 AM | Vicki VanDenBerg, Partner, Plante Moran | No | Vicki 1-269-567-XXXX
Lisa 1-217-370-XXXX | 32 minutes | Negotiated terms of the contract for the FY22 audit of Southern Illinois University. | |
| Lisa Warden, Auditor V | 05/10/2022 11:52 AM | Jennifer Roan, Partner, Adelfia LLC | No | Stella Santos, Partner, Adelfia LLC | Email:
Jennifer JSRoan - at - adelfiacpas.com Stella SBSantos - at - adelfiacpas.com Lisa LWarden - at - auditor.illinois.gov | OAG manager proposed revised timetable dates for the examination of the Supreme Court for the two years ended 6/30/22. | |
| Jeanne Michaud, Auditor V | 05/10/2022 03:02 PM | Jennifer Roan, Partner, Adelfia | No | Stella Santos, Partner, Adelfia
Mavie Valera, Partner, Adelfia | Email: jsroan-at-adelfiacpas.com
sbsantos-at-adelfiacpas.com mbvalera-at-adelfiacpas.com jmichaud-at-auditor.illinois.go | Jennifer provided revised timetables for the amendments of the FY21 audit contracts of ROE 26 and 33. | |
| Logan Jones, Information Services Specialist IV | 05/10/2022 03:49 PM | Shane Patacairk, Senior Partner Success Manager, N-Able | No | Email - shane.patacairk- at -n-able.com | Shane responded to my Asset Management/Help Desk inquiry with information about N-able HDM | ||
| Logan Jones, Information Services Specialist IV | 05/10/2022 04:20 PM | Shane Patacairk, Senior Partner Success Manager, N-Able | No | Email - shane.patacairk[at]n-able.com | I let Shane know that I would be attempting to proceed with the HDM trial and will be reaching out to him again about it. | ||
| Stacie Sherman, Auditor IV | 05/10/2022 06:35 PM | Brandon Reed, Partner, Crowe LLP | No | brandon.reed-at-crowe.com
ssherman-at-auditor.illinois.gov | Brandon sent me the signed contract amendments for the FY20/21 compliance examination of the Treasurer's Office - Non Fiscal Officer Responsibilities. | ||
| Lisa Warden, Auditor V | 05/11/2022 12:09 PM | Jennifer Roan, Partner, Adelfia LLC | No | Stella Santos, Partner, Adelfia LLC | Email:
Jennifer jsroan - at - adelfiacpas.com Stella sbsantos - at - adelfiacpas.com Lisa lwarden - at - auditor.illinois.gov | Partner agreed to proposed timetable for amendment to the Supreme Court FY20/21 examination contract. | |
| Jose Roa, Auditor V | 05/11/2022 03:45 PM | Stella M. Santos, Partner, Adelfia LLC | No | Ana R. Auson, Partner, Adelfia LLC | E-mail:
Stella sbsantos-at-adelfiacpas.com Ana arausan-at-adelfiacpas.com José jroa-at-auditor.illinois.gov | N/A | Firm provided information on when to expect proposal material for FY22 Governors State University engagement. |
| Jeanne Michaud, Auditor V | 05/12/2022 03:39 AM | Stella Santos, Partner, Adelfia | No | N/A | Email: sbsantos-at-adelfiacpas.com | I uploaded the amended contract timetable for the FY21 audit of ROE 33 to the OAG RFP portal. | |
| Stacie Sherman, Auditor IV | 05/12/2022 09:22 AM | Brandon Reed, Partner, Crowe LLP | No | brandon.reed-at-crowe.com
ssherman-at-auditor.illinois.gov | Brandon sent the signed FY22 contracts for the Treasurer's Office - Fiscal Officer Responsibilities, College Savings Program, and Illinois Funds. | ||
| Donna Humphries, Manager of IT Operations | 05/12/2022 01:15 PM | Dennis Winkowski, IT SAVVY | No | Phone | 5 minutes | Requested info on new firewalls for Springfield and Chicago | |
| Jeanne Michaud, Auditor V | 05/12/2022 03:37 PM | Mike, Morrissey, Principle, McGreal & Co. | No | N/A | E-mail: mikem-at-mcgreal.com
jmichaud-at-auditor.illinois.gov | Uploaded the signed contract timetable amendment for the FY21 audit of ROE 56. | |
| Jeanne Michaud, Auditor V | 05/12/2022 03:38 PM | Stella Santos, Partner, Adelfia | No | N/A | E-mail: sbsantos-at-adelfiacpas.com
jmichaud-at-auditor.illinois.gov | I uploaded the contract timetable amendment for the FY21 audit of ROE 26. | |
| Dennis Gibbons, Auditor IV | 05/13/2022 06:52 AM | Cathy Baumann, Partner, KPMG LLP | No | Email
cbaumann-at-kpmg.com dgibbons-at-auditor.illinois.gov | I asked Cathy if the firm would accept a slightly lower hourly rate for FY22 ISBI than what the firm initially proposed. | ||
| Jose Roa, Auditor V | 05/13/2022 01:00 PM | Ana Auson, Partner, Adelfia LLC | No | N/A | E-mail:
Ana arausan-at-adelfiacpas.com José jroa-at-auditor.illinois.gov OAG RFP Sharesite | N/A | Firm provided proposal information for FY22 Governors State University engagement. |
| Donna Humphries, Manager of IT Operations | 05/13/2022 01:00 PM | Dave Klopak, ASI | No | Phone 847-499-3538 | 5 minutes | Requested info on new firewalls for Springfield and Chicago | |
| Dennis Gibbons, Auditor IV | 05/16/2022 08:19 AM | Cathy Baumann, Partner, KPMG LLP | No | Email
cbaumann-at-kpmg.com dgibbons-at-auditor.illinois.gov | Cathy responded to my email sent on 5/13/22 about hourly rates for FY22 ISBI and let me know she was working on my question. | ||
| Stacie Sherman, Auditor IV | 05/16/2022 08:27 AM | Brandon Reed, Partner, Crowe LLP | No | brandon.reed-at-crowe.com
ssherman-at-auditor.illinois.gov | I sent Brandon the final signed contracts for the FY22 financial audits of the Treasurer's Fiscal Officer Responsibilities, Illinois Funds, and College Savings Program. | ||
| Courtney Dzierwa, Statewide Single Audit Manager | 05/17/2022 08:19 AM | Catherine Baumann, Partner, KPMG | No | None | Email
cbaumann-at-kpmg.com cdzierwa-at-auditor.illinois.gov | N/A - Email | Sent Catherine a follow up question regarding their proposal for the FY22 Statewide Single Audit. |
| Logan Jones, Information Services Specialist IV | 05/17/2022 02:40 PM | Bitwarden | No | Web form - https://bitwarden.com/contact-sales | Contacted Bitwarden sales to express an interest in developing a PoC for their on-prem enterprise password vault. | ||
| Logan Jones, Information Services Specialist IV | 05/17/2022 02:52 PM | Russell Blevin, Account Executive, Bitwarden | No | Email rblevin[at]bitwarden.com | Russell provided information about trialing Bitwarden and asked me about the time frame and scope of a potential Bitwarden deployment. | ||
| Jose Roa, Auditor V | 05/17/2022 03:10 PM | Joe Kowalski, Partner, Plante & Moran PLLC | No | E-mail:
Joe.Kowalski-at-plantemoran.com jroa-at-auditor.illinois.gov | Firm provided proposal information for FY22 IL Power Agency engagement. | ||
| Logan Jones, Information Services Specialist IV | 05/17/2022 04:35 PM | Russell Blevin, Account Executive, BitWarden | No | Email rblevin[at]bitwarden.com | I informed Russell that at this time we are focusing on 6 IT users and cannot commit to a time frame to look for additional teams who could benefit from password management/sharing. I inquired about annualized and pro-rated billing, and informed Russell of our fiscal year dates. I asked whether Bitwarden is viable in a cloud-averse organization. | ||
| Logan Jones, Information Services Specialist IV | 05/18/2022 11:24 AM | Russell Blevin, Account Executive, Bitwarden | No | Email rblevin[at]bitwarden.com | Russell informed me that Bitwarden does annualized billing as standard practice, and that pro-rated billing is available. He also relayed that it is viable in a cloud-averse organization, as the self-hosted has strong feature parity with cloud.
Russell also asked for clarification on the timeline. |
||
| Jose Roa, Auditor V | 05/18/2022 11:51 AM | Paul Pelletier, Boarschnack, Pelletier & Co. | No | In person | 10 minutes | Firm stated they would not be utilizing phase I hours for the FY22 IL Mathematics & Science Academy and IMSA Fund engagements. | |
| Jose Roa, Auditor V | 05/18/2022 03:15 PM | Joe Kowalski, Partner, Plante & Moran PLLC | No | Phone:
Joe Kowalski 586-909-XXXX Jose Roa 773-330-XXXX | 12 Minutes | Discussed rate and hours for FY22 IL Power Agency engagement. | |
| Dennis Gibbons, Auditor IV | 05/19/2022 08:00 AM | Cathy Baumann, Partner, KPMG LLP | No | Email
cbaumann-at-kpmg.com dgibbons-at-auditor.illinois.gov | I asked Cathy to let me know when she would be able to provide all the outstanding items in the FY22 ISBI informal proposal, and I reminded her that the window for Phase I work was closing. | ||
| Dennis Gibbons, Auditor IV | 05/19/2022 11:40 AM | Joe Evans, Partner, RSM US LLP | No | Dan Sethness, Senior Manager, RSM US LLP | Email and OAG Portal
joseph.evans-at-rsmus.com dan.sethness-at-rsmus.com dgibbons-at-auditor.illinois.gov | Joe sent me the FY22 IDES informal proposal over the OAG portal, and sent me an email with additional information about the proposal. | |
| Dennis Gibbons, Auditor IV | 05/19/2022 12:52 PM | Joe Evans, Partner, RSM US LLP | No | Dan Sethness, Senior Manager, RSM US LLP | Email
joseph.evans-at-rsmus.com dan.sethness-at-rsmus.com dgibbons-at-auditor.illinois.gov | I thanked Joe for providing the FY22 IDES informal proposal and told him I would confer with my front office on the proposed hours and rate. | |
| Dennis Gibbons, Auditor IV | 05/20/2022 11:49 AM | Cathy Baumann, Partner, KPMG LLP | No | Email
cbaumann-at-kpmg.com dgibbons-at-auditor.illinois.gov | Cathy informed me she would have the FY22 ISBI proposal items to me during the afternoon of 5/20/22, and provided some additional information about the proposal. | ||
| Gordon French, Information Specialist V | 05/20/2022 12:57 PM | Dennis Winkowski, Sales Exc. w/ ITSAVVY | No | N/A | Asked for price quote for annual maintenance of our Baracuda firewall | ||
| Dennis Gibbons, Auditor IV | 05/20/2022 01:52 PM | Cathy Baumann, Partner, KPMG LLP | No | Email
cbaumann-at-kpmg.com dgibbons-at-auditor.illinois.gov | Cathy provided me the outstanding FY22 ISBI proposal documents. | ||
| Courtney Dzierwa, Statewide Single Audit Manager | 05/21/2022 01:53 PM | Catherine Ann Baumann, Partner, KPMG | No | None | Email
cbaumann-at-kpmg.com cdzierwa-at-auditor.illinois.gov | N/A - Email | Catherine provided me with the completed disclosures and conflicts of interest form and draft additional contract provisions for consideration in our contracting for the FY22 Statewide Single Audit. |
| Jeanne Michaud, Auditor V | 05/22/2022 03:46 AM | Jennifer Roan, Partner, Adelfia | No | Stella Santos, Partner, Adelfia
Mavie Valera, Partner, Adelfia | E-mail: jsroan-at-adelfiacpas.com
sbsantos-at-adelfiacpas.com jmichaud-at-auditor.illinois.gov | Jennifer submitted hours and rate for the FY22 audits of ROE 1, 9, 16, 17, 21, 26, 28, 33, 44, 53 and 54. | |
| Dennis Gibbons, Auditor IV | 05/23/2022 08:39 AM | Cathy Baumann, Partner, KPMG LLP | No | Email
cbaumann-at-kpmg.com dgibbons-at-auditor.illinois.gov | I responded to Cathy on the FY22 ISBI proposal documents and indicated I would let her know if a call would be needed. | ||
| Jeanne Michaud, Auditor V | 05/23/2022 11:59 AM | Leilani Rodrigo, Partner, Roth & Co., LLP | No | N/A | Phone: Leilani 312-876-1900
Jeanne 815-274-XXXX | 5 minutes | I called Leilani to see if she would be interested in proposing hours and rate for the FY20 audit of ROE 13. |
| Jeanne Michaud, Auditor V | 05/23/2022 12:17 PM | Leilani Rodrigo, Partner, Roth & Co., LLP | No | N/A | Email: lrodrigo-at-rothcocpa.com
jmichaud-at-auditor.illinois.gov | Sent a follow up e-mail to my phone call today and asked Leilani to please submit hours and rate if her firm is interested in conducting the FY20 audit of ROE 13. | |
| Logan Jones, Information Services Specialist IV | 05/23/2022 12:53 PM | Russell Blevin, Account Executive, Bitwarden | No | Email rblevin[at]bitwarden.com | I emailed Russell to inform him that, while I would hope for a July implementation, we're more likely looking at August or September. I asked for additional information regarding trial time limits. | ||
| Dennis Gibbons, Auditor IV | 05/23/2022 01:00 PM | Bill Sarb, Partner, RSM US LLP | No | Email
bill.sarb-at-rsmus.com dgibbons-at-auditor.illinois.gov | I inquired with Bill about the status of the FY22 SERS, JRS, and GARS informal proposals, and asked about independence issues with one of the SERS entities. | ||
| Jeanne Michaud, Auditor V | 05/24/2022 10:04 AM | Tonya Lofgren, Manager, Wipfli | No | Rory Sohn, Partner, Wipfli | E-mail: rsohn-at-wipfli.com
tlofgren-at-wipfli.com jmichaud-at-auditor.illinois.gov | Requested documents for the continuation contract of the FY18 audit of ROE 4. | |
| Dennis Gibbons, Auditor IV | 05/24/2022 10:07 AM | Cathy Baumann, Partner, KPMG LLP | No | Courtney Dzierwa, Statewide Single Audit Manager | Email
cbaumann-at-kpmg.com dgibbons-at-auditor.illinois.gov cdzierwa-at-auditor.illinois.gov | I provided Cathy with several requested changes the OAG front office needs to have made to KPMG Clara terms of use for inclusion with the FY22 Single Audit and ISBI engagement contracting documents. | |
| Jeanne Michaud, Auditor V | 05/24/2022 10:10 AM | Jennifer Roan, Partner, Adelfia | No | Stella Santos, Partner, Adelfia
Mavie Valera, Partner, Adelfia | Email: jsroan-at-adelfiacpas.com
sbsantos-at-adelfiacpas.com mbvalera-at-adelfiacpas.com jmichaud-at-auditor.illinois.com | Requested continuation contracting documents for the FY21 audits of ROE 9, 26 and 33. | |
| Jeanne Michaud, Auditor V | 05/24/2022 10:13 AM | Diana Smith, Partner, West & Company, LLC | No | Alex Hagen, Partner, West & Company, LLC
Jordan Russell, Partner, West & Company, LLC | Email: dsmith-at-westcpa.com
ahagen-at-westcpa.com jdrussell-at-westcpa.com jmichaud-at-auditor.illinois.gov | I requested documents to prepare continuation contracts for the FY21 audits of ROE 24 and 39. | |
| Jeanne Michaud, Auditor V | 05/24/2022 11:15 AM | Jennifer Roan, Partner, Adelfia | No | N/A | Phone: Jennifer 312-804-XXXX
Jeanne 815-274-XXXX | 22 minutes | Negotiated hours and rates for the FY22 audits of ROE's 1, 9, 16, 17, 21, 26, 28, 33, 44, 53 and 54 |
| Jose Roa, Auditor V | 05/24/2022 11:30 AM | Stella M. Santos, Partner, Adelfia LLC | No | Ana Ausan, Partner, Adelfia LLC | E-mail:
Stella sbsantos-at-adelfiacpas.com Ana arausan-at-adelfiacpas.com José jroa-at-auditor.illinois.gov OAG RFP Sharesite | N/A | Provided FY22 Governors State University engagement contracts for Firm review and signatures |
| Jose Roa, Auditor V | 05/24/2022 11:35 AM | Stella M. Santos, Partner, Adelfia LLC | No | E-mail:
Stella sbsantos-at-adelfiacpas.com José jroa-at-auditor.illinois.gov OAG RFP Sharesite | N/A | Firm provided signed contracts for FY22 Governors State University engagement | |
| Dennis Gibbons, Auditor IV | 05/24/2022 12:52 PM | Cathy Baumann, Partner, KPMG LLP | No | Courtney Dzierwa, Statewide Single Audit Manager | Email
cbaumann-at-kpmg.com dgibbons-at-auditor.illinois.gov cdzierwa-at-auditor.illinois.gov | Emails over a span of 5 minutes | Cathy responded to say she agreed with our requested changes to the KPMG Clara terms of use for FY22 Single Audit and ISBI, and asked if we would like her to send a revised version along. I said that would be fine. |
| Dean Devert, Chief of Staff | 05/24/2022 02:01 PM | Brent Hahn B.M.S. | No | Contacted Brent Hahn of B.M.S. to let him know we would have I.F.B. on Janitorial contract for office. | |||
| Jeanne Michaud, Auditor V | 05/24/2022 02:34 PM | Jennifer Roan, Partner, Adelfia | No | Stella Santos, Partner, Adelfia
Mavie Valera, Partner, Adelfia | E-mail: Jennifer jsroan-at-adelfiacpas.com
sbsantos-at-adelfiacpas.com mbvalera-at-adelfiacpas.com jmichaud-at-auditor.illinois.gov | Emails over the course of 17 minutes | Let Jennifer know the hours and rates for the FY22 ROE audits have been approved as discussed earlier today. |
| Jeanne Michaud, Auditor V | 05/24/2022 02:50 PM | Leilani Rodrigo, Partner, Roth & Co., LLP | No | N/A | Email: lrodrigo-at-rothcocpa.com
jmichaud-at-auditor.illinois.gov | Emails over the course of 18 minutes | Leilani submitted proposed hours and rates for the FY20 audit of ROE 13. |
| Logan Jones (ADMIN), Employee | 05/24/2022 04:02 PM | Russell Blevin, Account Executive, Bitwarden | No | email rblevin[at]bitwarden.com | Russell informed me that the standard trial time is 1 week, and that it can be extended for several weeks upon request. | ||
| Jeanne Michaud, Auditor V | 05/24/2022 05:00 PM | Jennifer Roan, Partner, Adelfia | No | Stella Santos, Partner Adelfia
Mavie Valera, Partner Adelfia | Email: jsroan-at-adelfiacpas.com
sbsantos-at-adelfiacpas.com mbvalera-at-adelfiacpas.com jmichaud-at-auditor.illinois.gov | Jennifer provided some details about the continuation contracts for ROE 9, 26 and 33 and indicated they would be completing the required contracting forms. | |
| Dean Devert, Chief of Staff | 05/25/2022 02:36 AM | Brent Hahn B.M.S. | No | Responded to email from Brett Hahn of B.M.S. about where to find the IFB. | |||
| Dennis Gibbons, Auditor IV | 05/25/2022 11:01 AM | Joe Evans, Partner, RSM US LLP | No | Dan Sethness, Senior Manager, RSM US LLP | Email
joseph.evans-at-rsmus.com dan.sethness-at-rsmus.com dgibbons-at-auditor.illinois.gov | I sent Joe a counter-offer to the FY22 IDES informal proposal he sent on 5/19/2022. | |
| Dennis Gibbons, Auditor IV | 05/25/2022 11:14 AM | Joe Evans, Partner, RSM US LLP | No | Dan Sethness, Senior Manager, RSM US LLP | Email
joseph.evans-at-rsmus.com dan.sethness-at-rsmus.com dgibbons-at-auditor.illinois.gov | I sent Joe some additional supplemental information for the counter-offer on the FY22 IDES informal proposal. | |
| Dennis Gibbons, Auditor IV | 05/25/2022 11:16 AM | Joe Evans, Partner, RSM US LLP | No | Phone
Joe: 312-485-XXXX Dennis: 217-558-XXXX | 3 minutes | Joe called me back and agreed to the FY22 IDES hourly rate that I proposed in the earlier email, and that he would modify the informal proposal to remove the GenTax hours for now. He indicated he was uncertain about accepting the counter-proposal of GenTax hours immediately and suggested that it be re-visited during contract amendment negotiations. | |
| Dennis Gibbons, Auditor IV | 05/25/2022 12:50 PM | Joe Evans, Partner, RSM US LLP | No | Dan Sethness, Senior Manager, RSM US LLP | Email
joseph.evans-at-rsmus.com dan.sethness-at-rsmus.com dgibbons-at-auditor.illinois.gov | Emails over 23 minutes | Joe provided me the updated FY22 IDES informal proposal documents. I responded with an answer on the planned GenTax hours, and I suggested a slight change to the Phase II timetable dates. Joe indicated the changes were fine. |
| Dennis Gibbons, Auditor IV | 05/25/2022 01:00 PM | Joe Evans, Partner, RSM US LLP | No | Dan Sethness, Senior Manager, RSM US LLP | Email
joseph.evans-at-rsmus.com dan.sethness-at-rsmus.com dgibbons-at-auditor.illinois.gov | I asked Joe to please provide the firm’s latest Peer Review Report and Acceptance Letter. | |
| Jose Roa, Auditor V | 05/25/2022 01:15 PM | Christine Torres, Partner, Crowe LLP | No | E-mail: Christine Christine.Torres-at-crowe.com José jroa-at-auditor.illinois.gov | N/A | Firm provided proposal information for FY22 IL Student Assistance Commission engagement. | |
| Dennis Gibbons, Auditor IV | 05/25/2022 02:35 PM | Joe Evans, Partner, RSM US LLP | No | Dan Sethness, Senior Manager, RSM US LLP | Email
joseph.evans-at-rsmus.com dan.sethness-at-rsmus.com dgibbons-at-auditor.illinois.gov | Joe provided the firm’s latest Peer Review Report and Acceptance Letter. | |
| Jose Roa, Auditor V | 05/25/2022 03:50 PM | Christine Torres, Partner, Crowe LLP | No | E-mail: Christine Christine.Torres-at-crowe.com José jroa-at-auditor.illinois.gov | N/A | Firm provided rate information for FY22 IL Student Assistance Commission engagement. | |
| Jane Clark, Audit Director | 05/26/2022 09:23 AM | Joe Evans | No | None | Phone: Jane 217-782-0811; Joe 847-xxx-6919 | 3 minutes | Discussed RFP 22-26. Let him know the OAG had selected RSM's proposal in response to the OAG compettive process for the Illinois Finance Authority. Let him know the OAG audit manager would be reaching out soon to discuss formal contracting. Thanked him for the firm's continued interest in our program. |
| Jose Roa, Auditor V | 05/26/2022 11:23 AM | Christine Torres, Partner, Crowe LLP | No | E-mail: Christine Christine.Torres-at-crowe.com José jroa-at-auditor.illinois.gov | N/A | Firm arrange to provide owner information for FY22 IL Student Assistance Commission engagement. | |
| Dennis Gibbons, Auditor IV | 05/26/2022 01:41 PM | Joe Evans, Partner, RSM US LLP | No | Dan Sethness, Senior Manager, RSM US LLP | Email and OAG Portal
joseph.evans-at-rsmus.com dan.sethness-at-rsmus.com dgibbons-at-auditor.illinois.gov | I told Joe that the OAG had accepted the firm’s proposal for the FY22 IDES financial audit, and shared the Phase I and II contracts with him over the OAG Portal for review and signature. I also asked him to provide the signed partner’s certification on staff qualifications, CPE, and independence. | |
| Logan Jones, Information Services Specialist IV | 05/26/2022 01:57 PM | Russell Blevin, Account Executive, Bitwarden | No | email rblevin[at]bitwarden.com | I informed Russell that we would be looking into the required technology and reaching back out at such time as we are ready to implement proof-of-concept. | ||
| Jose Roa, Auditor V | 05/26/2022 03:45 PM | Stella M. Santos, Partner, Adelfia LLC | No | E-mail:
Stella sbsantos-at-adelfiacpas.com José jroa-at-auditor.illinois.gov OAG RFP Sharesite | N/A | Provided final signed contracts to firm for FY22 Governors State University engagement. | |
| Dennis Gibbons, Auditor IV | 05/26/2022 04:13 PM | Cathy Baumann, Partner, KPMG LLP | No | Courtney Dzierwa, Statewide Single Audit Manager | Email
cbaumann-at-kpmg.com dgibbons-at-auditor.illinois.gov cdzierwa-at-auditor.illinois.gov | Emails over 13 minutes | Courtney asked Cathy if there were dates/times for KPMG and OAG to discuss concerns about contract provisions for ISBI and Single Audit. Cathy replied in the affirmative. |
| Dennis Gibbons, Auditor IV | 05/27/2022 08:51 AM | Cathy Baumann, Partner, KPMG LLP | No | Courtney Dzierwa, Statewide Single Audit Manager | Email
cbaumann-at-kpmg.com dgibbons-at-auditor.illinois.gov cdzierwa-at-auditor.illinois.gov | Emails over 73 minutes | Courtney indicated to Cathy that OAG’s legal counsel would plan to participate in the meeting between OAG and KPMG regarding contract provisions for ISBI and Single Audit. Cathy inquired whether 9 a.m. on 5/27/22 would work for a meeting between all parties. Courtney indicated that would work fine. |
| Dennis Gibbons, Auditor IV | 05/27/2022 09:00 AM | Cathy Baumann, Partner, KPMG LLP | No | Courtney Dzierwa, Statewide Single Audit Manager
Jill Chung, Legal Counsel, KPMG Jane Clark, Financial/Compliance Director Sara Metzger, Financial/Compliance Assistant Director Maggie Livingston, General Counsel | MS Teams Meeting | 15 minutes | The participants discussed concerns over language in the proposed contract provisions that KPMG had for ISBI and the Single Audit, in particular related to the classification of KPMG GDC as a sub-contractor or not. Jill Chung indicated she would work with Cathy Baumann to provide documentation to provide OAG with a better understanding of the status and relationship of KPMG GDC. |
| Dennis Gibbons, Auditor IV | 05/27/2022 11:35 AM | Joe Evans, Partner, RSM US LLP | No | Email and OAG Portal
joseph.evans-at-rsmus.com dgibbons-at-auditor.illinois.gov | I informed Joe that I would be out of office the week of 5/30/22, and that if he provided the signed FY22 IDES contracts that week to please share them with the Financial Compliance Audit Director over the RFP Portal, but that he could provide them to me if he did so today. Joe responded and said he’d provide the contracts on 5/31/22, and I thanked him. | ||
| Jose Roa, Auditor V | 05/27/2022 12:20 PM | Leilani Rodrigo, Partner, Roth & Co., LLP | No | E-mail:
Lrodrigo-at- rothcocpa. jroa-at-auditor.illinois.gov | N/A | Firm proposed hours and rate for FY22 Judicial Inquiry Board compliance examination. | |
| Jose Roa, Auditor V | 05/27/2022 02:20 PM | Leilani Rodrigo, Partner, Roth & Co., LLP | No | E-mail:
Lrodrigo-at- rothcocpa.com jroa-at-auditor.illinois.gov | N/A | Firm agreed to rate on FY22 Judicial Inquiry Board compliance examination. | |
| Jose Roa, Auditor V | 05/27/2022 02:50 PM | Christine Torres, Partner, Crowe LLP | No | E-mail: Christine Christine.Torres-at-crowe.com José jroa-at-auditor.illinois.gov
OAG RFP Sharesite | N/A | Provided FY22 IL Student Assistance Commission engagement contracts to firm for review and signature. | |
| Janis VanDurme, HHS Audit Manager | 05/31/2022 07:24 AM | Bill Sarb, Partner RSM US LLP | No | N/A | Email:
Van Durme: jvandurme-at-auditor.illinois.gov Sarb: Bill.Sarb-at-rsmus.com | N/A | RSM sent me the informal proposal for Phase I of the FY22 Financial Audit and the FY21/22 State Compliance Examination of IDOR. |
| Jose Roa, Auditor V | 05/31/2022 02:50 PM | Leilani Rodrigo, Partner, Roth & Co., LLP | No | E-mail:
Lrodrigo-at- rothcocpa.com jroa-at-auditor.illinois.gov | N/A | Firm provided proposal information for FY22 Judicial Inquiry Board compliance examination. | |
| Janis VanDurme, HHS Audit Manager | 05/31/2022 04:58 PM | Linda Abernethy, RSM US LLP Partner | No | N/A | OAG File Sharing Site | N/A | Sent RSM the contract for Phase I of the FY22 Financial Audit and the FY21/22 State Compliance Examination of IDOR for the firm's review and signature. |
| Jeanne Michaud, Auditor V | 05/31/2022 05:26 PM | Leilani Rodrigo, Partner, Roth & Co., LLP | No | N/A | Email: lrodrigo-at-rothcocpa.com
jmichaud-at-auditor.illinois.gov | I let Leilani know the proposed hours and rates for the FY22 audit of ISC 4 and FY20 audit of ROE 13 had been accepted. |