September 2019

PROCUREMENT COMMUNICATIONS REPORT

OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project. This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.

Name and
Title OAG
Employee

Date/time of contact

Name and title of
person making
contact and name of company
they
represent

Registered
Lobbyist?

Name and title
of each
additional
participant to
the
communication

Method of contact (oral by phone, oral
in person, or in writing). If by phone,
list each person's phone number. If in
person, list location of meeting.

Approximate
duration of
communication.

Provide a detailed summary of the points made by each
person involved in the communication, including any
action requested or recommendation made, and the
substance of your response.

Thomas L. Kizziah Audit Manager V

09/03/2019 16:58 PM

Chuck Kozlik - Principal CliftonLarsonAllen LLP

No

Email

Email

Chuck emailed me cost information for the proposed subcontractor that CliftonLarsonAllen will be using on the upcoming Toll Highway Authrority engagement for the year ended December 31, 2019.

Thomas L. Kizziah Audit Manager V

09/05/2019 13:12 PM

Chuck Kozlik - Principal CliftonLarsonAllen LLP

No

Phone

3 minutes

I called Chuck to let him know that our office accepted his most recent proposal to perform the upcoming Toll Highway Authority engagement for the year ended December 31, 2019.

Lisa Warden Audit Manager V

09/06/2019 08:56 AM

Gilda Priebe, Partner, Adelfia

No

Stella Santos, partner

Email: lwarden - at - auditor.illinois.gov GBPriebe - at - adelfiacpas.com SBSantos - at adelfiacpas.com

Email

I gave Gilda my proposed contract start date for the financial and compliance audit of Illinois Board of Admissions to the Bar for two years ending September 30, 2019.

Lisa Warden Audit Manager V

09/06/2019 13:51 PM

Gilda Priebe, Partner, Adelfia

No

Email: lwarden - at - auditor.illinois.gov GBPriebe - at - adelfiacpas.com

Email

The draft contract has been approved for the financial and compliance audit of Illinois Board of Admissions to the Bar for two years ending September 30, 2019, pending processing by the dates discussed.

Lisa Warden Audit Manager V

09/06/2019 14:42 PM

Beulah Castro, Support Staff, E.C. Ortiz & Co, LLP

No

Leilani Rodrigo, Partner, E.C. Ortiz & Co., LLP

Email: BSSantos - at - ecortiz.com LNRodrigo - at - ecortiz.com Lwarden - at - auditor.illinois.gov

Email

Received proposal documents for the financial and compliance audit of Attorney Registration and Disciplinary Commission for the two years ending December 31, 2019.

Jane Clark, Director of Financial and Compliance Audits

09/13/2019 13:50 PM

Kathy Downey, Partner Plante Moran

No

Voice Mail/Email Kathy.downey- at -plantemoran.com

Email

I left voice mail asking for Kathy to call me about a possible procurement opportunity in regards to the Illinois Power Agency (IPA). I then followed it up with an email asking her to call me back if she would like to discuss a contractual opportunity.

Jane Clark, Director of Financial and Compliance Audits

09/13/2019 14:20 PM

Sean Hickey, Manager Plante Moran, PLLC

No

J. Clark 217-782-0811 S. Hickey 847-628-8930

3 minutes

Returned call for Kathy Downey. Said they would be interested in further discussion. I asked if we could set up a meeting when the manager would be available. Yes. Agreed to 10 a.m. on 9/17/19

Lisa Warden Audit Manager V

09/16/2019 10:07 AM

Marites Sy, Partner, E.C. Ortiz & Co., LLP

No

L Warden 217-782-9307 M. Sy 1-312-276-1900

10 minutes

Agreed upon revisions to timetable for the audit of Attorney Registration and Disciplinary Commission for the two years ending December 31, 2019

Donna Humphries, IT Manager

09/18/2019 11:25 AM

Timothy Rollins, Security Software Solutions

No

Email: tjrollinsATveris-ssn.com

Email

Finalized and submitted contract for annual purchase of death records (Veris Death Master File).

Lisa Warden Audit Manager V

09/17/2019 14:10 PM

Marites Sy, Partner, E.C. Ortiz & Co., LLP

No

L Warden 217-782-9307 M. Sy 1-312-276-1900

3 minutes

Notified partner the draft contract has been approved for the audit of Attorney Registration and Disciplinary Commission for the two years ending December 31, 2019. Also discussed the contract start date.

Lisa Warden Audit Manager V

09/17/2019 14:45 PM

Marites Sy, Partner, E.C. Ortiz & Co., LLP

No

L Warden 217-782-9307 M. Sy 1-312-276-1900

2 minutes

Corrected firm address for the audit of Attorney Registration and Disciplinary Commission for the two years ending December 31, 2019

Lisa Warden Audit Manager V

09/19/2019 09:38 AM

Marites Sy, Partner, E.C. Ortiz & Co., LLP

No

L Warden 217-782-9307 M. Sy 1-312-276-1900

3 minutes

Discussed contract disclosure forms for the audit of Attorney Registration and Disciplinary Commission for the two years ending December 31, 2019

Jeanne Michaud, Auditor V

09/20/2019 13:21 PM

Matt Beran, Partner, Lauterbach & Amen, LLP

No

Tim Gavin, Senior Manager
Lauterbach & Amen, LLP

Email: jmichaud-at-auditor.illinois.gov
mberan-at-lauterbachamen.com
tgavin-at-lauterbachamen.com

Email

Matt Beran, Partner at Lauterbach & Amen, LLP were proposed for the 6/30/18 audit of ROE 19 DuPage County.

Gordon French IS IV

09/23/2019 11:32 AM

Online CDS Jason Contreas, Insight sales Jason Sturtewagen, CDW-G sales

No

Online: usm.channelonline.com Jason.ContrerasATnsight.com jasostuATcdwg.com

Online & Email

Price quote for projector mount, iron keys and 2 cartridges

Donna Humphries, IT Manager

09/23/2019 13:52 PM

J.P. Wilson, Agilant Solutions, sales

No

jpwilsonATGoAgilant.com

Email

Price quote for a new HP server

Jane Clark, Director of Financial and Compliance Audits

09/17/2019 10:00 AM

Sean Hickey, Manager Plante Moran, PLLC

No

Office of the Auditor General: Daniel J. Nugent, Auditor V Plante Moran, PLCC: Joe Kowalski, Partner
Jean Young, Partner
Martin Olejnik, Partner

Joe Kowalski, Partner 248-223-3761
Jean Young, Partner 517-336-7458
Martin Olejnik, Partner 248-223-3662 Sean Hickey, Manager 847-628-8929 Jane Clark, Director 217-782-6046 Daniel J. Nugent, V 217-782-6046

45 Minutes

We discussed the emergency purchase process and provided information about the forthcoming Illinois Power Agency engagement.

Jane Clark, Director of Financial and Compliance Audits

09/17/2019 00:00 AM

Sean Hickey, Manager Plante Moran, PLLC

No

Email: sean.hickey- at -plantemoran.com

Email

I provided Sean with the mandates and preliminary survey documents from most recent audit for their review in order to determine if they are interested and have the necessary expertise for this engagement.

Jane Clark, Director of Financial and Compliance Audits

09/27/2019 10:14 AM

Sean Hickey, Manager Plante Moran, PLLC

No

Email: sean.hickey- at -plantemoran.com

Email

Stated they are interested in performing IPA audit. Asked about next steps. I responded I would have Dan send informal proposal documents.

Daniel J. Nugent, Auditor V

09/27/2019 11:00 AM

Sean Hickey, Manager Plante Moran, PLLC

No

Sean Hickey, Manager 847-628-8930

10 Minutes

I discussed the engagement materials and information I was going to send about the forthcoming Illinois Power Agency engagement.

Daniel J. Nugent, Auditor V

09/27/2019 13:31 PM

Sean Hickey, Manager Plante Moran, PLLC

No

E-Mail (sean.hickeyATplantemoran.com) (dnugentATauditor.illinois.gov)

E-Mail

I sent the Welcome Letter and materials for the emergency proposal from Plante Moran on the upcoming Illinois Power Agency engagement.