September 2022
PROCUREMENT COMMUNICATIONS REPORT
OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project. This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.
| Name and Title OAG Employee |
Date/time of contact | Name and title of person making contact and name of company they represent |
Registered Lobbyist? |
Name and title of each additional participant to the communication |
Method of contact (oral by phone, oral in person, or in writing). If by phone, list each person's phone number. If in person, list location of meeting. |
Approximate duration of communication. |
Provide a detailed summary of the points made by each person involved in the communication, including any action requested or recommendation made, and the substance of your response. |
|---|---|---|---|---|---|---|---|
| Jeanne Michaud, Auditor V | 09/01/2022 11:07 AM | Heather Wolke, Manager, West & Co. LLC | No | Diana Smith, Partner, West & Co., LLC | Email: hwolke-at-westcpa.com
dsmith-at-westcpa.com jmichaud-at-auditor.illinois.gov | Heather learned the FY22 audit of ROE 3 was expected to be a single audit and requested additional hours for her firm to perform the additional work. | |
| Jeanne Michaud, Auditor V | 09/01/2022 04:01 PM | Maria de J. Prado, Partner | No | N/A | Email: mprado-at-pradorenteria.com
jmichaud-at-auditor.illinois.gov | N/A | Maria uploaded contracting documents for the FY20 audit of ROE 47 to the OAG RFP portal. |
| Jeanne Michaud, Auditor V | 09/01/2022 04:45 PM | Maria de J. Prado, Partner | No | N/A | Email: mprado-at-pradorenteria.com
jmichaud-at-auditor.illinois.gov | Maria uploaded contracting documents for the FY22 audit of ROE 32 to the OAG RFP portal. | |
| Jennifer Cicci, Auditor V | 09/06/2022 09:00 AM | Josh Shugart, KEB Partner | No | None | OAG File Sharing Site | N/A | I sent Mr. Shugart the FY21/FY22 SAAP Compliance Engagement contract for review and signature. He returned signed 09/12/2022. |
| Jeanne Michaud, Auditor V | 09/06/2022 11:08 AM | Jennifer Roan, Partner, Adelfia LLC | No | Mavie Valera, Partner Adelfia
Stella Santos, Partner Adelfia Jennifer Baptist, Manager, OAG | Email: jsroan-at-adelfiacpas.com
mbvalera-at-adelfiacpas.com sbsantos-at-adelfiacpas.com jbaptist-at-auditor.illinois.gov jmichaud-at-auditor.illinois.gov | Jennifer Roan learned the FY22 audit of ROE 1 would be a Single audit and proposed additional hours and a revised timetable for her firm to perform the work. | |
| Donna Humphries, Manager of IT Operations | 09/07/2022 10:00 AM | Bailey Woolsey, LRS | No | Karen Carlson, LRS | Email and Teams meeting
BaileyWoolsey-at-lrs.com KarenCarlson-at-lrs.com dhumphries-at-auditor.illinois.gov | 10 minutes | Demo on Web redesign software. Also discussed hosting of OAG website. |
| Lisa Warden, Auditor V | 09/08/2022 06:17 PM | Amy Sherwood, Partner, Sikich | No | Contract Portal | N/A - File shared | Uploaded signed amendment to Attorney General FY21/22 contract. | |
| Donna Humphries, Manager of IT Operations | 09/14/2022 11:45 AM | Bailey Woolsey, LRS | No | Phone
Donna Humphries, OAG, 217-652-XXXX Bailey Woolsey, LRS, 217-793-XXXX | 4 minutes | Discussed web hosting options and website redesign. | |
| Jeanne Michaud, Auditor V | 09/15/2022 08:45 AM | David Jelonek, Partner, GW & Associates PC | No | Beth Obernuefemann, Manager, OAG
John Wysocki, Partner, GW & Associates PC | Email: david.jelonek-at-cpagwa.com
john.wysocki-at-cpagwa.com bobernuefemann-at-auditor.illinois.gov jmichaud-at-auditor.illinois.gov | David learned the FY22 audit of ROE 31 would be a single audit and proposed additional hours and a revised timetable for his firm to perform the work. | |
| Jeanne Michaud, Auditor V | 09/20/2022 08:46 AM | Leilani Rodrigo, Partner, Roth & Co | No | N/A | Email: lrodrigo-at_rothcocpa.com
jmichaud-at-auditor.illinois.gov | Emails over the course of 29 minutes. | I e-mailed Leilani and asked if her firm would be interested in continuing to audit ROE 13 until the audits are current. She indicated that her firm would be interested. |
| Jeanne Michaud, Auditor V | 09/20/2022 08:53 AM | Anthony Cervini, Partner, Sikich | No | Amy Sherwood, Partner, Sikich | Email: anthony.cervini-at-sikich.com
amy.sherwood-at-sikich.com | Emails over the course of 15 hours and 13 minutes. | I e-mailed Anthony and asked if his firm would be interested in auditing ROE 19 and 34 until the audits are caught up. He indicated that his firm would be interested. |
| Jeanne Michaud, Auditor V | 09/20/2022 11:12 AM | Citlali Renteria, Digital Marketing Coordinator, Prado & Renteria | No | Maria de J Prado, Partner, Prado & Renteria | e-mail: crenteria-at-pradorenteria.com
mprado-at-pradorenteria.com jmichaud-at-auditor.illinois.gov | Citlali submitted revised Schedule 2 forms for the FY22 audit of ROE 32 and FY20 audit of ROE 47 for the addition of a supervisor. | |
| Jeanne Michaud, Auditor V | 09/20/2022 11:12 AM | Citlali Renteria, Digital Marketing Coordinator | No | Maria de J. Prado, Partner, Prado & Renteria | Email: crenteria-at-pradorenteria.com
mprado-at-pradorenteria.com jmichaud-at-auditor.illinois.gov | Citlali provide revised Schedule 2 forms to add an auditor to the contracts of the FY20 audit of ROE 47 and FY22 audit of ROE 32. | |
| Jeanne Michaud, Auditor V | 09/20/2022 03:38 PM | Citlali Renteria, Digital Marketing Coordinator | No | Maria de J. Prado, Partner, Prado & Renteria
Jennifer Baptist, Manager, OAG Katy MacDonna, Auditor, OAG | Email: crenteria-at-pradorenteria.com
mprado-at-pradorenteria.com jbaptist-at-auditor.illinois.gov kmacdonna-at-auditor.illinois.gov jmichaud-at-auditor.illinois.gov | Citlali asked if ROE 32 did indeed require a Single audit and noted their firm proposed 440 hours on the RFP for ROE 32 and noted that single audit services were pending at that time. | |
| Jeanne Michaud, Auditor V | 09/21/2022 08:09 AM | Citlali Renteria, Digital Marketing Coordinator | No | Maria de J. Prado, Partner, Prado & Renteria
Jennifer Baptist, Manager, OAG | Email: crenteria-at-pradorenteria.com
mprado-at-pradorenteria.com jbaptist-at-auditor.illinois.gov jmichaud-at-auditor.illinois.gov | I responded to Citlali's e-mail on 9-20-22 and noted that ROE 32 was RFP'd as a Financial and Single audit based on recent past history so the proposed hours and rate in the cost proposal would have needed to cover the full scope of the work. I asked if the firm still wanted to proceed with the FY22 contract for ROE 32 at the hours and rate proposed during the RFP process. | |
| Jeanne Michaud, Auditor V | 09/21/2022 12:03 PM | Heather Wolke, Manager, West & Company | No | Diana Smith, Partner, West & Company
Jennifer Baptist, Manager, OAG | E-mail: hwolke-at-westcpa.com
dsmith-at-westcpa.com jmichaud-at-auditor.illinois.com jbaptist-at-auditor.illinois.gov | Emailed Heather and let her know the extra hours proposed for the FY22 Single audit of ROE 3 had been approved. | |
| Jeanne Michaud, Auditor V | 09/21/2022 12:05 PM | Jennifer Roan, Partner, Adelfia | No | Stella Santos, Partner, Adelfia
Mavie Valera, Partner, Adelfia Jennifer Baptist, Partner, Adelfia | Email: jsroan-at-adelfiacpas.com
sbsantos-at-adelfiacpas.com mbvalera-at-adelfiacpas.com jbaptist-at-auditor.illinois.gov jmichaud-at-auditor.illinois.gov | Emailed Jennifer Roan and let her know the FY22 Single Audit hours proposed by her firm for ROE 1 have been approved. | |
| Jeanne Michaud, Auditor V | 09/21/2022 12:08 PM | David Jelonek, Partner | No | John Wysocki, Partner, GW & Associates, PC
Beth Obernuefemann, Manager, OAG | Email: david.jelonek-at-cpagwa.com
john.wysocki-at-cpagwa.com jmichaud-at-auditor.illinois.gov bobernuefemann-at-auditor.illinois.gov | Emailed David and let him know the FY22 hours proposed by his firm for the Single Audit of ROE 31 were approved. | |
| Jeanne Michaud, Auditor V | 09/22/2022 05:34 PM | Maria d J. Prado, Partner, Prado & Renteria | No | Citlali Renteria, Digital Marketing Coordinator, Prado & Renteria
Hilda Renteria, Partner, Prado & Renteria Jennifer Baptist, Manager, OAG Katy MacDonna, Auditor, OAG | E-mail: mprado-at-pradorenteria.com
crenteria-at-pradorenteria.com hrenteria-at-pradorenteria.com jbaptist-at-auditor.illinois.gov kmacdonna-at-auditor.illinois.gov jmichaud-at-auditor.illinois.gov | Maria proposed additional hours in case there was a requirement for the FY22 audit of ROE #32 to have a Single Audit. | |
| Jeanne Michaud, Auditor V | 09/26/2022 08:44 AM | Maria de J. Prado, Partner, Prado & Renteria | No | Citlali Renteria, Digital Marketing Coordinator, Prado & Renteria
Hilda Renteria, Partner, Prado & Renteria Joe Butcher, Performance Audit Director | E-mail: mprado-at-pradorenteria.com
crenteria-at-pradorenteria.com hrenteria-at-pradorenteria.com jbutcher-at-auditor.illinois.gov jmichaud-at-auditor.illinois.gov | E-mails over the course of 11 hours and 6 minutes. | I let Maria know that our Office was unable to give any additional hours for the FY22 audit of ROE 32 since it was bid as a Financial and Single audit during the RFP process. I asked if they were still willing to perform the audit for the original amount proposed during the RFP. Maria responded that they were not able to perform the FY22 Financial and Single audit for ROE #32 for the original amount proposed. |
| Dennis Gibbons, Auditor IV | 09/26/2022 02:35 PM | Heather Powell, Managing Director, Forvis LLP | No | Email and OAG Portal
Heather.M.Powell-at-forvis.com Dgibbons-at-auditor.illinois.gov | I shared with Heather the contract amendments for the FY22 TRS engagements for firm review and signature. | ||
| Tom Kizziah, Auditor V | 09/26/2022 04:29 PM | Mr Chuck Kozlik, Principal - CliftonLarsonAllen LLP | No | None | Email:
Chuck.Kozlik-at-claconnect.com tkizziah-at-auditor.illinois.gov | Chuck emailed me his proposal for the upcoming Toll Highway Authority engagement for the year ended December 31, 2022. | |
| Tom Kizziah, Auditor V | 09/27/2022 10:00 AM | Mr. Chuck Kozlik, Principal - CliftonLarsonAllen LLP | No | None | Teams Meeting and email
Chuck.Kozlik-at-claconnect.com tkizziah-at-auditor.illinois.gov | Ten Minutes | Chuck and I discussed his proposal for the upcoming Toll Highway Authority engagement for the year ended December 31, 2022. We discussed the State Compliance work, sampling and contract fee. Based on our discussion Chuck agreed to revise his proposal and send a few revised forms based on our discussion. At 10:19am, I received the revised forms from Chuck. |
| Dennis Gibbons, Auditor IV | 09/27/2022 11:12 AM | Heather Powell, Managing Director, Forvis LLP | No | Email and OAG Portal
Heather.M.Powell-at-forvis.com Dgibbons-at-auditor.illinois.gov | Heather shared the signed FY22 TRS amendments over the OAG portal and informed me via email. | ||
| Jeanne Michaud, Auditor V | 09/27/2022 02:15 PM | Diana Smith, Partner, West & Company | No | N/A | Email: dsmith-at-westcpa.com
jmichaud-at-auditor.illinois.gov | I asked if Diana's firm would be interested in performing the FY22 financial and single audit of ROE 32 and if so requested their firm propose hours and rate. | |
| Dennis Gibbons, Auditor IV | 09/28/2022 07:55 AM | Heather Powell, Managing Director, Forvis LLP | No | Email and OAG Portal
Heather.M.Powell-at-forvis.com Dgibbons-at-auditor.illinois.gov | I shared with Heather the FY22 TRS contract amendments over the OAG portal, and emailed her to inform her. | ||
| Jeanne Michaud, Auditor V | 09/28/2022 09:50 AM | Diana Smith, Partner, West & Company | No | N/A | Email: dsmith-at-westcpa.com
jmichaud-at-auditor.illinois.gov | Diana proposed hours and rate for the FY22 financial and single audit of ROE 32. | |
| Jeanne Michaud, Auditor V | 09/28/2022 01:47 PM | Leilani Rodrigo, Partner, Roth & Company | No | N/A | Email: lrodrigo-at-rothcocpa.com
jmichaud-at-auditor.illinois.gov | I e-mailed Leilani and asked if her firm would be interested in performing the FY22 financial and single audit for ROE 32 and if so please provide hours and rate. | |
| Jeanne Michaud, Auditor V | 09/29/2022 10:03 AM | Leilani Rodrigo, Partner, Roth & Company | No | N/A | Email: lrodrigo-at-rothcocpa.com
jmichaud-at-auditor.illinois.gov | Leilani proposed hours and rate for the FY22 financial and single audit for ROE #32. | |
| Jose Roa, Auditor V | 09/30/2022 01:50 PM | Epifanio Sadural, Partner, Roth & Co., LLP | No | Email and OAG RFP Sharesite
Jose Roa jroa-at-auditor.illinois.gov Epifanio Sadural Esadural- at -rothcocpa.com | N/A | Provided to firm fully executed contract for the FY22 Illinois Workers' Compensation Commission Self-Insurers Security Fund financial audit. |