September 2023
PROCUREMENT COMMUNICATIONS REPORT
OAG employees must document all written and oral communications they receive that impart or request material information or make a material argument regarding potential action concerning a procurement matter, including but not limited to an application, a contract, or a project. This requirement does not apply to communications regarding the administration and implementation of an existing contract, except communications regarding change orders or the renewal or extension of a contract.
| Name and Title OAG Employee |
Date/time of contact | Name and title of person making contact and name of company they represent |
Registered Lobbyist? |
Name and title of each additional participant to the communication |
Method of contact (oral by phone, oral in person, or in writing). If by phone, list each person's phone number. If in person, list location of meeting. |
Approximate duration of communication. |
Provide a detailed summary of the points made by each person involved in the communication, including any action requested or recommendation made, and the substance of your response. |
|---|---|---|---|---|---|---|---|
| Lisa Warden, Auditor V | 09/08/2023 09:00 AM | Jennifer Roan, Partner, Adelfia LLC | No | Stella Santos, Managing Partner
Mavie Valera, Partner | Adelfia 312-240-xxxx
lwarden 217-370-xxxx | 23 minutes | I informed the firm we no longer will perform a financial audit of the Department of Corrections. Asked the firm to determine the minimum procedures necessary for testing at correctional centers in the FY23/24 examination and I will do the same analysis, then we can compare notes. |
| Lisa Warden, Auditor V | 09/08/2023 11:06 AM | Jennifer Roan, Partner, Adelfia LLC | No | Jsroan - at - adelfiacpas.com
Lwarden - at - auditor.illinois.gov | Partner emailed to confirm her understanding of the hors nd rate agreed to for the FY23/24 and FY25/26 examinations of the Department of Corrections. | ||
| Lisa Warden, Auditor V | 09/08/2023 11:14 AM | Jennifer Roan, Partner, Adelfia LLC | No | jsroan - at - adelfiacpas.com
Lwarden - at - auditor.illinois.gov | I confirmed the hours and rate for the FY23/24 examination of the Department of Corrections, but stated it is most beneficial if we re-evaluate the hours and rate for the FY25/26 examination after the FY23/24 engagement is completed. | ||
| Lisa Warden, Auditor V | 09/08/2023 10:02 PM | Jennifer Roan, Partner, Adelfia LLC | No | Jennifer Roan 1-312-804-xxxx
Lisa Warden 1-217-370-xxxx | 14 minutes | Discussed two changes to FY23/24 correctional center procedures. Agreed on the total hours and rate for the FY23/24 compliance examination of the Department of Corrections. Also agreed it would be beneficial for both of our offices if Adelfia were to perform the FY25/26 engagement due to the scope change. | |
| Megan Green, Auditor V | 09/11/2023 09:00 AM | Adam Pulley, Principal, CliftonLarsonAllen LLP | No | None | Microsoft Teams meeting | approximately 20 minutes | We discussed the timeline for the FY21/22 compliance examination of the Department of Transportation. We determined we would need to push back the date for the final reports until mid November due to unforeseen delays due to staff turnover. |
| Megan Green, Auditor V | 09/12/2023 10:27 AM | Adam Pulley, Principal, CliftonLarsonAllen LLP | No | None | Email
mgreen-at-auditor.illinois.gov Adam.Pulley-at-claconnect.com | N/A | I provided the contract amendment for the FY21/22 compliance examination of the Department of Transportation for Adam's signature. |
| Megan Green, Auditor V | 09/12/2023 10:37 AM | Adam Pulley, Principal, CliftonLarsonAllen LLP | No | None | Email
mgreen-at-auditor.illinois.gov Adam.Pulley-at-claconnect.com | N/A | Adam signed and provided the contract amendment for the FY21/22 compliance examination of the Department of Transportation. |
| Jeanne Michaud, Auditor V | 09/14/2023 07:39 AM | Anthony Cervini, Partner, Sikich | No | Lindsey Fish, Manager, Sikich | E-mail: anthony.cervini-at-sikich.com
lindsay.fish-at-sikich.com jmichaud-at-auditor.illinois.gov | Anthony sent an revised timetable to amend the continuation contract for the FY20 audit of ROE 34. | |
| Jeanne Michaud, Auditor V | 09/14/2023 11:32 AM | Casey Lisack, Administrative Assistant, GW & Associates | No | John Wysocki, Partner, GW & Associates
Carmen Sendejas, Administrative Assistant, GW & Associates | E-mail:
Casey.Lisack-at-cpagwa.com carmen-at-cpagwa.com john.wysocki-at-cpagwa.com jmichaud-at-auditor.illinois.gov | Casey e-mailed the contracting documents for the FY23 audit of ROE 56. | |
| Megan Green, Auditor V | 09/14/2023 02:50 PM | Adam Pulley, Principal, CliftonLarsonAllen LLP | No | None | Email
mgreen-at-auditor.illinois.gov Adam.Pulley-at-claconnect.com | N/A | I provided the signed contract amendment for the IDOT FY21/22 compliance examination to Adam for his records. |
| Jane Clark, Audit Director | 09/19/2023 12:23 PM | Adam Pulley, CLA Partner | No | None | Phone: Jane Clark 217-782-0811; Adam Pulley 309-495-xxxx. | 8 minutes | Discussed Transportation engagement (F/C) for FY24. Asked if CLA would be interested in continuing the contract for DOT one more year as with the change to a statewide ACFR audit approach we would not need Departmental financial statements past FY24. Seems it would be most efficient to continue with current firm. Discussed possible hours and rate for engagement. Adam said he is interested, but would need to reach out to the other partners to discuss. He will get back to me by the end of the week. |
| Jane Clark, Audit Director | 09/19/2023 01:30 PM | Amy Sherwood, Partner Sikich | No | None | Phone (via Teams): Jane Clark 217-782-0811, Amy Sherwood 217-862-xxxx | 11 Minutes | Discussed Secretary of State engagement (F/C) and State Board of Education engagements (F/C) for FY24. Asked if Sikich would be interested in continuing the contract for SOS one more year as with the change to a statewide ACFR audit approach we would not need Departmental financial statements past FY24. Seems it would be most efficient to continue with current firm. Amy agreed. Amy and I came to an agreement on budgeted rate and hours to be needed for SOS. In addition, FY24 will be the 2nd year of RFP 23-8 for Education. An IS review was not discussed in the RFP for either FY22 or FY24, however, we would like to have done in FY24. I proposed adding 200 hours to hours proposed for FY24 in RFP 23-8 and using the same rate proposed. Amy was in agreement with performing IS review for FY24. |
| Jane Clark, Audit Director | 09/19/2023 02:30 PM | Bill Sarb, Partner RSM | No | None | Phone: Jane Clark 217-782-0811; Bill Sarb 847-909-xxxx. | 7 minutes | Discussed Revenue engagement (F/C) for FY24. Asked if RSM would be interested in continuing the contract for Revenue one more year as with the change to a statewide ACFR audit approach we would not need Departmental financial statements past FY24. Seems it would be most efficient to continue with current firm. Discussed possible hours and rate for engagement. Bill stated interested and proposed hours/rate was reasonable. |
| Jane Clark, Audit Director | 09/19/2023 03:00 PM | Marites Sy, Partner Roth & Co. | No | none | Phone: Jane Clark 217-782-0811 Marites Sy 312-235-xxxx | 16 minutes | Discussed DoIT, DNR, ICF, EPA, and DCFS engagements for FY24. Asked if Roth would be interested in continuing the contracts for DNR, ICF, EPA and DoIT one more year as with the change to a statewide ACFR audit approach we would not need Departmental financial statements past FY24. Seems it would be most efficient to continue with current firm. Discussed possible hours and rate for engagements. In addition, for DCFS which was awarded by RFP 22-1, DCFS had planned to be a one year financial and two year compliance examination. Based on analysis, the OAG no longer feels a financial audit of the Department is needed and we would like to reduce the hours. Tes was in agreement with our discussion regarding hours and rates for each engagement but stated she needs to discuss with the managing partner. She will get back to me by the end of the week. |
| Jane Clark, Audit Director | 09/20/2023 08:35 AM | Adam Pulley, Partner CLA | No | None | Phone: Jane Clark 217-782-0811, Adam Pulley 309-495-xxxx. | 3 minutes | Follow up to conversation on performing DOT engagement for FY24. Yes interested. Discussed hours and proposed rate. |
| Jeanne Michaud, Auditor V | 09/21/2023 07:38 AM | John Wysocki, Partner, GW & Associates | No | N/A | Email: john.wysocki-at-cpagwa.com
jmichaud-at-auditor.illinois.gov | I uploaded the signed FY23 contract for ROE 56 to Suralink | |
| Jeanne Michaud, Auditor V | 09/21/2023 07:39 AM | Amy Sherwood, Partner, Sikich | No | N/A | Email: amy.sherwood -at-sikich.com
jmichaud-at-auditor.illinois.gov | I uploaded the contract timetable amendment for the FY20 audit of ROE 34. | |
| Jeanne Michaud, Auditor V | 09/21/2023 12:17 PM | Citali Renteria, Digital Marketing & IT Coordinator, Prado & Renteria | No | Hilda Renteria, Partner Prado & Renteria
Maria de J Prado, Partner, Prado & Renteria | Email: jmichaud-at-auditor.illinois.gov
crenteria-at-pradorenteria.com hrenteria-at-pradorenteria.com mprado-at-pradorenteria.com | Citali uploaded the FY21 and FY22 contracting documents for ROE 47 Suralink. | |
| Jeanne Michaud, Auditor V | 09/25/2023 09:27 AM | Citali Renteria, Digital Marketing & IT Coordinator, Prado & Renteria | No | Hilda Renteria, Partner, Prado & Renteria
Maria de J Prado, Prado & Renteria | Email: jmichaud-at-auditor.illinois.gov
crenteria-at-pradorenteria.com hrenteria-at-pradorenteria.com mprado-at-pradorenteria.com | Citali uploaded corrected contracting documents for the FY21 and FY22 audits of ROE 47 to Suralink. | |
| Dennis Gibbons, Auditor V | 09/26/2023 07:33 AM | Ryan Randolph, Senior Audit Manager, Sikich LLP | No | Amy Sherwood, Partner, Sikich LLP; Shannon Leach, Audit Manager, Sikich LLP | E-mail
Ryan: ryan.randolph-at-sikich.com Amy: amy.sherwood-at-sikich.com Shannon: Shannon.leach-at-sikich.com Dennis: dgibbons-at-auditor.illinois.gov | E-mails over 5 minutes | Ryan asked about feasibility of amending the FY22 SERS AT-C 205 OPEB testing Phase 2 contract to align the timelines for delivery of the AT-C 205 OPEB reports for CMS, IDOT, ISP, DoIT, and Tollway with the go-forward timelines for OPEB report delivery. I thought it sounded reasonable and said I would discuss with OAG management to see if they agreed. |
| Jane Clark, Audit Director | 09/26/2023 09:29 AM | Marites Sy, Partner Roth & Co. | No | none | Phone: Jane Clark 217-782-0811; Marites Sy 312-235-xxxx. | 6 minutes | Discussed proposed rate for EPA, DNR and ICF. The OAG is not willing to accept the proposed rate. I asked if they considered reducing the hours (due to efficiencies for being 7th year) I could probably pay a little higher rate then I initially proposed. She stated she would review again, discuss with managing partner tomorrow and get back to me. |
| Jeanne Michaud, Auditor V | 09/26/2023 09:58 AM | Citali Renteria, Digital Marketing & IT Coordinator, Prado & Renteria | No | Hilda Renteria, Partner, Prado & Renteria
Maria de J Prado, Partner, ,Prado & Renteria | E-mail : jmichaud-at-auditor.illinois-gov
crenteria-at-pradorenteria.com hrenteria-at-pradorenteria.com mprado-at-pradorenteria.com | I sent suggested corrections to the contracting documents for the FY21 and FY22 audits of ROE 47. | |
| Maggie Becker (ADMIN), None | 09/27/2023 08:37 AM | Crystal Boyd | No | email- cboyd-at-cdsot.com | placed supply order | ||
| Jeanne Michaud, Auditor V | 09/27/2023 11:02 AM | Citali Renteria, Digital Marketing & IT Coordinator, Prado & Renteria | No | Hilda Renteria, Partner, Prado & Renteria
Maria de J Prado, Partner, Prado & Renteria | E-mail : jmichaud-at-auditor.illinois-gov
crenteria-at-pradorenteria.com hrenteria-at-pradorenteria.com mprado-at-pradorenteria.com | Citali uploaded corrected contracting documents for the FY21 and FY22 audits of ROE 47 to Suralink. | |
| Jane Clark, Audit Director | 09/27/2023 02:58 PM | Marites Sy, Partner, Roth & Co. | No | None | Phone: Jane Clark 217-782-0811; Marites Sy 312-235-xxxx. | 5 minutes | Discussed proposed rates and hours for EPA, DNR, DoIT and ICF for FY24. I can agree to rates proposed. Also agreed we would not go out for RFP on these engagements until 2028 which will allow them to gain some additional efficiencies. |
| Jeanne Michaud, Auditor V | 09/28/2023 08:51 AM | Citali Renteria, Digital Marketing & IT Coordinator, Prado & Renteria | No | Maria de J Prado, Partner, Prado & Renteria
Hilda Renteria, Partner Prado & Renteria | E-mail: jmichaud-at-auditor.illinois.gov
crenteria-at-pradorenteria.com hrenteria-at-pradorenteria.com mprado-at-pradorenteria.com | I e-mailed proposed changes to the FY22 contract timetable for ROE 47. | |
| Dennis Gibbons, Auditor V | 09/28/2023 02:53 PM | Amy Sherwood, Partner, Sikich LLP | No | E-mail and Suralink
Amy: amy.sherwood-at-sikich.com Dennis: dgibbons-at-auditor.illinois.gov | I shared with Amy over Suralink the amendment to the FY22 SERS AT-C 205 reports Phase 2 contract, and sent her an e-mail to notify her. | ||
| Dennis Gibbons, Auditor V | 09/29/2023 09:47 AM | Amy Sherwood, Partner, Sikich LLP | No | E-mail
Amy: amy.sherwood-at-sikich.com Dennis: dgibbons-at-auditor.illinois.gov | Amy sent me the signed contract amendment for the FY22 SERS AT-C 205 reports Phase 2. | ||
| Jeanne Michaud, Auditor V | 09/30/2023 05:08 AM | Citali Renteria, Digital Marketing & IT Coordinator, Prado & Renteria | No | N/A | E-mail: crenteria-at-pradorenteria.com
jmichaud-at-auditor.illinois.gov | Citali uploaded a revised timetable to Suralink for the FY22 audit of ROE 47. |